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Home My WebLink About09142021 Board of Public Works Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of August 24, 2021 2. OPENING OF QUOTATIONS A. CSO 18 Backwater Valve Replacement – Project No. 120-017 1. Funding: PR-00010974 B. 2021 Speed Radar Sign Installation – Project No. 121-062 1. Funding: PR-00011636 3. OPENING OF PROPOSALS A. Olive St. Pavement Reconstruction, Phase II – Project No. 114-064 1. Funding: River West TIF 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. El Campito Fencing – Project No. 121-043 1. Company: Custom Fence Company 2. Amount: NTE $23,994 3. Funding: PR-00010211 5. CHANGE ORDERS A. Temporary Speed Hump Installation - Thomas St. and Peashway St. – Project No. 121-044 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $5,453.30; Additional Ten (10) Days 4. Percent of Increase: 14.8 % 5. Revised Contract Amount/Completion Date: $42,303.30; September 10, 2021 6. Funding: PO-0010273 B. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 12 3. Increase Amount: $1,920.95 City Amount; $9,604.74 INDOT Amount (20/80 Split) 4. Percent of Increase: 0.235% 5. Total Percent of Change: 3.424% 6. Revised Contract Amount: $4,229,011.44 7. Funding: PO-0005628 C. Seitz Park Reconstruction, Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 2. Change Order No.: 3 3. Increase Amount: $245,458 4. Percent of Increase: 3.4343% 5. Total Percent of Change: 3.5624% 6. Revised Contract Amount: $7,392,707.78 7. Funding: PO-0006342 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2020 Community Crossings Round 2 (Div. 1 & 2) – Project No. 120-059 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($29,239.23) 4. Percent of Decrease: (10.36%) 5. Total Percent of Change: (10.36%) 6. Final Contract Amount: $253,103.97 7. Funding: PO-0009041 7. PROJECT COMPLETION AFFIDAVITS A. Eagle Way Sewer Extension – Project No. 119-095 1. Company: Indiana Earth, Inc. 2. Final Contract Amount: $253,704.23 3. Funding: RWDA TIF (324.1050.460.31.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2021 or Newer, Track Driven Trommel Screen – Spec E 1. Funding: PR-00011389 9. RESOLUTIONS A. Resolution No. 30-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant Mark Walsh’s Firearm B. Resolution No. 31-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Property 1. Description: One Hundred and Fifty (150) RFID Dual Authentication Badges from the Police Department CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Private Sewer Lateral and Water Service Agreement – James E. and Karen K. Burke 1. Description: Service and Connection Terms for Sanitary Sewer Lateral and Water Service Line at 51756 N. Ironwood Road B. Amendment No. 3 to Owner-Engineer Agreement – Forum Architects, LLC 1. Description: Additional Construction Administration for O’Brien Recreation Renovation 2. Amount: NTE $3,290, Adjusted Agreement Total $40,998.31 3. Funding: PO-0000078 C. Amendment No. 1 to Preliminary Engineering Services Agreement – Norfolk- Southern Railway Company 1. Description: Additional Design Services due to Railroad Signal Relocation for Olive St. Reconstruction, Phase II, Project No. 114-064 2. Amount: $25,790; $20,000 Reimbursed from Federal Funds 3. Funding: PO-0004360 D. Shared Mobility Device Operator Agreement – Bird Rides, Inc. 1. Description: Shared Mobility Program to Operate E-Scooters and E-Assist Pedal Bikes E. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Services Related to 2021 Downtown South Bend Façade Grant Winners 2. Amount: NTE $30,000 3. Funding: PR-00011774 F. Amendment No. 1 to Shakespeare Lighting Design, LLC. Agreement – Shakespeare Lighting Design, LLC 1. Description: Additional Services to Commission, Program, and Audit the River Lights 2. Amount: NTE $22,570 3. Funding: PO-0003716 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Ratify Event: Best Fireworks Ever a) Date/Times: September 10, 2021; 12:00 p.m. to 12:00 a.m. b) Location: E. Jefferson Blvd. Bridge from E Wayne St. to Niles Ave. 2. Event: Girls on the Run a) Date/Times: May 21, 2022: 9:00 a.m. to 1:00 p.m. b) Location: Potawatomi Park to E. Jefferson Blvd., S Ironwood Dr., Wall St. to Twyckenham Dr. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 3. Event: Scholarship Walk-A-Thon a) Date/Times: September 18, 2021; 10:00 a.m. to 12:00 p.m. b) Location: Intermittent Crossings at Intersections (Sidewalks-No Road Closures) B. Sidewalk Café Permits 1. Applicant: Spirited a) Time: 4:00 p.m. to 12:00 a.m., Tuesday-Saturday b) Location: 130 S. Michigan St. c) Favorable Recommendations, Subject to Proper ADA Clearance from Obstructions per Ordinance Criteria 12. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) 15-Minute Loading Zone Signs 1. Locations: a) N. Michigan St. (1) b) W. Colfax Ave. (1) c) Relocate One (1) Existing 2-Hour Parking Sign One Spot Behind B. New Installation - Handicapped Accessible Parking Space Sign 1. Approve Locations: a) 2114 S. Taylor St. b) 1013 E. Fox St. c) 2216 Leer St. (1) Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18135 Cloverleaf Dr. – Water/Sewer B. 52087 Cloverleaf Dr. – Water/Sewer C. 53230 Nadine St. – Water/Sewer D. 17660 State Road 23 – Water 14. INDUSTRIAL WASTEWATER DISCHARGE PERMIT MODIFICATION A. Company: Honeywell International, Inc. 1. Location: 3502 Westmoor St. 15. RATIFY BONDS A. Contractor Bonds 1. Beer and Slabaugh Inc., Approved effective August 20, 2021 2. Justins Septic & Excavating LLC, Approved effective September 1, 2021 3. Lulo B Concrete LLC, Approved effective August 26, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 4. Martinez Sons Construction LLC, Approved effective August 19, 2021 5. Veronica Garcilazo, Approved effective August 23, 2021 B. Occupancy Bonds 1. Beer and Slabaugh Inc., Approved effective August 20, 2021 2. Justins Septic & Excavating LLC, Approved effective September 1, 2021 3. Lulo B Concrete LLC, Approved effective August 24, 2021 4. Martinez Sons Construction LLC, Approved effective August 19, 2021 5. Veronica Garcilazo, Approved effective August 23, 2021 6. Bradley Company LLC, Released effective October 2, 2021 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-21926, GBLN-21927 a) Date: 08/23/2021 b) Amount: $640,114.06 2. Claim Nos.: GBLN-21710, GBLN-21842, GBLN-21869 a) Date: 08/23/2021 b) Amount: $421,521.07 3. Claim No.: GBLN-21956 a) Date: 08/24/2021 b) Amount: $1,791,151.07 4. Claim Nos.: GBLN-21961, GBLN-21984, GBLN-22029 a) Date: 08/30/2021 b) Amount: $855,184.53 5. Claim Nos.: GBLN-22163, GBLN-22168, GBLN-22169 a) Date: 08/31/2021 b) Amount: $108,191.45 6. Claim Nos.: GBLN-22060, GBLN-22187 a) Date: 08/31/2021 b) Amount: $455,325 7. Claim Nos.: GBLN-22183, GBLN-22188, GBLN-22222 a) Date: 08/31/2021 b) Amount: $1,989,081.06 8. Claim Nos.: GBLN-22488, GBLN-22492, GBLN-22493 a) Date: 09/09/2021 b) Amount: $1,591,146.65 9. Claim Nos.: GBLN-20579, GBLN-22411 a) Date: 09/09/2021 b) Amount: $129,970.92 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA September 14, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 10. Claim Nos.: GBLN-22537, GBLN-22625 a) Date: 09/09/2021 b) Amount: $1,487,926.71 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.