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Home My WebLink AboutAward Bid - Dubail Avenue Streetscape Proj No. 120-009 - Rieth-Riley Construction Co., Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 24, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Award Bid – Dubail Avenue Streetscape – Project No. 120-009 Dear Mr. Alvarado: At its August 24, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of in the amount of $1,604,542.35 for the base bid plus alternate #1. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 14, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 24, 2021 Mr. Matthew D. Cain HRP Construction Inc. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com RE: Bid Award – Dubail Avenue Streetscape – Project No. 120-009 Dear Mr. Cain: At its August 24, 2021 meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $1,604,542.35 for the base bid plus alternate #1. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 24, 2021 Mr. Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 jimmyindianaearth@yahoo.com RE: Bid Award – Dubail Avenue Streetscape – Project No. 120-009 Dear Mr. Osler: At its August 24, 2021 meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $1,604,542.35 for the base bid plus alternate #1. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Charlotte Brach, Project Engineer SUBJECT: Award Project No. 120-009 Dubail Avenue Streetscape DATE: August 13, 2021 On August 10, 2021, the Board of Public Works opened and read bids for the above project, which consisted of a base bid and one alternate. The bidders ranked as follows: Base Bid Bidder Amount 1.Rieth-Riley Construction Co., Inc.$1,447,466.55 2.HRP Construction, Inc.$1,944,594.00 3.Indiana Earth, Inc.$2,351,687.89 Alternate No. 1 Bidder Amount 1.Rieth-Riley Construction Co., Inc.$157,075.80 2.HRP Construction Co., Inc.$236,910.00 3.Indiana Earth, Inc.$328,098.00 A discrepancy was noted in Rieth-Riley’s MBE utilization percentage for V&R Trucking. The utilization amount of $56,151.60 is 3.5% of the total contract amount, not 3.8%, as listed. If the percentage were 3.8%, the amount would be $61,000. This appears to be a scrivener’s error, and the percentage of utilization still exceeds the MBE goal of 3.1%. The WBE utilization is correct as 7% and exceeds the WBE goal of 5.5%. This correction has been included for the record. Since both goals have been exceeded, I recommend award of a contract for the Base Bid and Alternate 1 to the lowest responsive / responsible bidder, Reith-Riley Construction Co., Inc. in the amount of $1,604,542.35. Sufficient funds have been appropriated from SSDA TIF, 430-10-102-121-442001- PROJ00000083, and RWDA TIF, 324-10-102-121-442001-PROJ00000083. Please call with your questions. Enc. Bid Tabulation 24th.August 21 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 24th Day of August, 2021, by and between Rieth- Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-009 DESCRIPTION: DUBAIL AVENUE STREETSCAPE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $1,604,542.35; BASE BID PLUS ALTERNATE #1 FUNDING: PR-00010336 The unit prices for this improvement were those prices as received and accepted by the Board on the 10th Day of August, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION CO., INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date August 4, 2021 Name Charlotte Brach Department Engineering BPW Date August 10, 2021 Phone Extension 9246 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 120-009 Dubail Avenue Streetscape Project Number PROJ00000083 Funding Source RWDA TIF & SSDA TIF Account No. PR-10336 Amount Terms of Contract Purpose/Description Opening of Bids for Dubail Ave Streetscape Project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: