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HomeMy WebLinkAbout08102021 Board of Public Works Meeting150 REGULAR MEETING AUGUST 10, 2021 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, August 10, 2021, by Board President Elizabeth A. Maradik in the 13t` Floor Conference Room of the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Anne Fuchs confirmed the presence of Board Members Elizabeth A. Maradik, Gary Gilot, Jordan Gathers, Joseph Molnar, Murray Miller, and Board Attorney Clara McDaniels, with a roll call. Ms. Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on July 27, 2021, were approved. OPENING OF BIDS — DUBAIL AVENUE STREETSCAPE — PROJECT NO 120-009 (PR 00010336) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc ,hrpconstruction.com Bid was signed by Mr. Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. . G Base Bid Total $1,994,594.00 Alternate #1 $236,910.00 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 j immyindianaearthgyahoo. com Bid was signed by Mr. Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. Base Bid Total 2,351,687.80 Alternate #1 $328,098.00 Base Bid Plus Alternate *$2,351,687.80 Ttsase lsia 1 otal $2,351,687.80 DOES NOT INCLUDE ALTERNATE #01 RIETH-RILEY CONSTRUCTION CO. INC 25200 State Road 23 South Bend, IN 46614 ralvarado@,rieth-riley.com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. : 11 Base Bid Total $1,447,255.67 Alternate #1 $157,075.80 Base Bid Plus Alternate $1,604,331.47 REGULAR MEETING AUGUST 10, 2021 151 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — POLICE DEPARTMENT HEADQUARTERS ROOF REHABILITATION & REPLACEMENT — PROJECT NO 119-080 (PR 00010330) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. No bids were received; therefore, Ms. Maradik stated that the City would proceed to the open market in accordance with the City's Procurement Policy. OPENING OF BIDS — 2021 CONTRACTOR PAVING ROUND III — PROJECT NO. 121-049 (PR-00010341) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akrue er(a,milestonelp.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. I: _P Division 1 $724,000.00 Division 2 $841,000.00 Base Bid Plus Divisions $1,565,000.00 RIETH-RILEY CONSTRUCTION CO.. INC 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-rilpy.com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. . M Division 1 $566,084.30 Division 2 $631,240.10 Base Bid Plus Divisions $1,197,324.40 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — LAUREL WOODS DRAINAGE IMPROVEMENTS — PROJECT NO. 121-007R (PR-00010221) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: SELGE CONSTRUCTION CO., INC. 2833 South 11TH St. Niles, MI 49120 aswinehart&selgeconstruction com Quotation was submitted by Mr. Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed. Form MWBE-2.0 Evidence of Good Faith Efforts was completed. QUOTATION: $125,142.00 REGULAR MEETING AUGUST 10, 2021 152 Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. AWARD QUOTATION AND APPROVE CONTRACT — CENTRAL FIRE STATION PAVEMENT REPAIRS — PROJECT NO 121-051 (PR-00010623) Ms. Charlotte Brach, Engineering, advised the Board that on July 28, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible quoter, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount of $47,544. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 16 — HOWARD PARK REDEVELOPMENT AND ST. LOUIS BLVD. —PROJECT NO. 117-047B (PO-0006607) Ms. Maradik advised that Ms. Leslie Biek, Engineering, has submitted Change Order No. 16 on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, indicating the contract amount be increased by $51,000 with an additional three -hundred seventy-seven (377) days for a new contract sum, including this Change Order, in the amount of $18,967,837.73 with a new completion date of August 16, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — CITY OF SOUTH BEND WAYFINDING SIGNAGE PROGRAM - PHASE II — PROJECT NO 120-020 (PO-0007174) Ms. Maradik advised that Ms. Leslie Biek, Engineering, has submitted Change Order No. 1 on behalf of Geograph Industries, Inc., 475 Industrial Dr., Harrison, OH 45030, indicating the contract amount be increased by $2,745 with an additional nineteen (19) days for a new contract sum, including this Change Order, in the amount of $149,311 with a new completion date of June 16, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — SEITZ PARK RECONSTRUCTION - PHASE I — PROJECT NO. 117-093A (201-11-206-273-444000) Ms. Maradik advised that Ms. Sue Ellen Doudrick, Engineering, has submitted Change Order No. 2 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be increased by $31,820 for a new contract sum, including this Change Order, in the amount of $7,147,249.78. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — CHARLES MARTIN PARKING LOT — PROJECT NO 120-051 R (PO-0008848) Ms. Maradik advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $10,999.03 for a new contract sum, including this Change Order, of $50,395.03. Also submitted was the Project Completion Affidavit indicating this new final cost of $50,395.03. The Board noted that this Change Order was over the 20% due to unforeseen conditions during construction. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 6 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO 118-010A (PO 0000379) Ms. Maradik advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 6 (Final) on behalf of Ancon Construction Co., Inc., 2146 Elkhart Rd., Goshen, IN 46526, indicating the contract amount be decreased by $762.70 for a new contract sum, including this Change Order, of $1,411,930.16. Also submitted was the Project Completion Affidavit indicating this new final cost of $1,411,930.16. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. 6 (Final) and the Project Completion Affidavit were approved. REGULAR MEETING AUGUST 10, 2021 153 APPROVE PROJECT COMPLETION AFFIDAVIT — COMMERCE CENTER ARCHITECTURAL PRECAST CONCRETE PANELS — PROJECT NO 119-03OR (REDA TIF) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of High Concrete Group, LLC, 95 Mound Park Dr., Springboro, OH 45066, for the above referenced project, indicating a final cost of $5,000,000. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — NORTH WATER TREATMENT PLANT RAW WATER HEADER IMPROVEMENTS — PROJECT NO 119-011A (PR- 00005229) Ms. Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted the Project Completion Affidavit on behalf of D.A. Dodd, LLC, 14 E. Michigan St., PO Box 430, Rolling Prairie, IN 46371, for the above referenced project, indicating a final cost of $15,950. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CSO 18 BACKWATER VALVE REPLACEMENT — PROJECT NO 120-017 (PR- 00010974 In a memorandum to the Board, Mr. Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 26-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.26-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, DETECTIVE JAMES `OJT" TAYLOR retired effective August 2, 2021, from the South Bend Police Department after twenty-three (23) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT6827, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this LOTH Day of AUGUST, 2021. REGULAR MEETING AUGUST 10, 2021 154 ATTEST: s/Anne Fuchs, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller ADOPT RESOLUTION NO. 27-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.27-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT JOHN RIDDLE retired effective August 2, 2021, from the South Bend Police Department after twenty-nine (29) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0927, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 OTH Day of AUGUST, 2021. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller ATTEST: s/Anne Fuchs, Clerk REGULAR MEETING AUGUST 10, 2021 155 ADOPT RESOLUTION NO. 28-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.28-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of SouthBend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1- 11-8;and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Indiana Code Section 36-7-14 (the "Act"); and WHEREAS, the Board owns three (3) parcels of real property in the River East Development Area of the City along South Bend Avenue (State Road 23), which are more particularly described on Exhibit A (together, the "Property"); and WHEREAS, the Board desires to convey the Property to the Commission pursuant to Indiana Code 36-1-11-8 for the purpose of making the Property available for re -use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, it is anticipated that the Commission will adopt a resolution accepting the Board's conveyance of the Property to the Commission and appointing a representative to accept and record the deed received from the Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves the conveyance of the Property to the Commission in accordance with Indiana Code Section 36-1-11-8. 2. The President and Clerk of the Board are authorized and instructed to execute andattest, respectively, the quit claim deed in substantially the form attached hereto as Exhibit B, conveying all of the Board's right, title, and interest in the Property to the Commission. 3. The Board authorizes Andrew Netter of the City's Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deeds conveying the Property to the Commission, as well as to execute any other document necessary to affect the Board's conveyance to the Commission. 4. This Resolution will be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on August 10, 2021, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller REGULAR MEETING AUGUST 10, 2021 156 ATTEST: s/Anne Fuchs, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Emergency Selge Cavalier Court Emergency $22,095.06 Molnar/Gathers Storm Sewer Construction Sewer Repair at Carriage (Sewer Repair Co., Inc. Hills Utilities Emergency Selge Boland & Portage $13,640.45 Molnar/Gathers Storm Sewer Construction Roundabout* (Sewer Repair Co., Inc. Utilities Amendment Hanson Design Services for Sewer $18,399.68; Molnar/Gathers No. 1 to Professional on W. Poland St. Adjusted Owner- Services, Inc. Replacement and Calvert Agreement Engineer St. Sewer Spot Repair for Total Agreement Roadway Reconstruction, $268,099.33 Project No. 121-008 (PO-0007775) Amendment Frost Replacement Floor Slab ($4,005); Molnar/Gathers No. 1 to Engineering & on Orchestra Level for Adjusted Owner- Consulting Morris Performing Arts Agreement Engineer Center Main Level Slab Total: NTE Agreement Replacement, Theater $163,350 Attic Catwalk Design, and (PR-0009375) Palais Royale Attic Catwalk Load Rating, Project No. 121-029 Amendment Cross Extending the Term and N/A Molnar/Gathers No. 2 to Community, Amending Exhibit A for Agreement for Inc. the Pilot Housing Subsidy Program & Program Services Real Property Cross 710 & 714 N. Harrison N/A Molnar/Gathers Transfer Community, Ave. for Development of Agreement Inc. Affordable Housing in Near Northwest Neighborhood Real Property 466 Works 1813 S. Carrol St. for N/A Molnar/Gathers Transfer Community Development of Agreement Development Affordable Housing in Corporation Southeast Neighborhood Amendment Jones Petrie Time -Critical Removal NTE $153,723 Molnar/Gathers No. 4 to Rafinski Actions Related to Beck's (Professional Professional Corporation Lake NPL Site/LaSalle Services -EPA) Services Park Area, Project No. Agreement 120-053, and General Consulting Costs from July 2021 through December 2021 Traffic Signal Indiana Provide Routine and City to Invoice Molnar/Gathers Maintenance Department of Emergency Maintenance INDOT, NTE Agreement Transportation of Entire Traffic Signal $100,000 System in City and Surrounding Area Amendment Black & Veatch Adding External Scan NTE $34,195; Molnar/Gathers No. 1 to Corporation Coordination and Design Adjusted Owner- Services to Filter Media Agreement REGULAR MEETING AUGUST 10, 2021 157 Engineer Vessel Improvements for Total $212,056 Agreement North Water Treatment (PO-0005261) Plant Improvements, Project No. 119-011 Professional Kil Wastewater Treatment $40,000 Molnar/Gathers Services Architecture & Plant Compressor (PR-00010984) Agreement Planning Building Masonry Improvements, Project No. 121-046 Professional McCormick Design Services for 35 h $18,920 Molnar/Gathers Services Engineering, Street Wetlands, Project (PR-00010975) Agreement LLC No. 121-022 *Mr. Gilot noted for the record that he was impressed with how City staff and the contractor handled this Emergency Storm Sewer Repair, working quickly to come up with a fair price and solution. This timely action by City staff and integrity by the contractor in charging a fair price in a situation in which they could have taken advantage of the City is commendable, particularly considering the size of the hole and the level of damage possible had it not been timely fixed. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license anplicationc were nrPCPnted fir a,,,,rnwai Applicant Description Date/Time Location Motion Carried Back to School Street Closure for August 15, S. Frances St. from Molnar/Gathers Day Special Event 2021; 8:00 E. Jefferson Blvd. to a.m. to 12:30 E. Washington St. p.m. Barnaby's Car Street Closure for September St. Louis Blvd. from Molnar/Gathers Show Special Event 26, 2021; E. Jefferson Blvd. to 11:00 a.m. to E. Washington St. 7:00 p.m. Clark Block Street Closure for August 21, Haney Ave. from Molnar/Gathers Party Special Event 2021; 2:00 Columbia St. to p.m. to 10:00 Fellows St. p.m. Mary Coyne Renewal of Public 123 N. Main St. Molnar/Gathers Investments, Parking Facility LLC License - Contingent Approval UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 906 E. DUBAIL AVE. Ms. Maradik indicated that David Njoroge - 2010 Investment Group LLC, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Engineering and Community Investment as it does not meet three (3) of the four (4) I.C. 36-7-3-13 criteria (1, 2, and 4). Further the Board noted there is a garage facing the alley Therefore, Mr. Molnar made a motion to send an unfavorable recommendation to Council regarding the request for vacation. Mr. Gathers seconded the motion which carried by roll call. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 1100 BLOCK OF W. COLFAX AVE. Ms. Maradik indicated that Mike Danch for The Civil City of South Bend, IN, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Street Department, Fire Department, Police Department Community Investment, and Engineering who all state the request meets all four (4) of the criteria of I.C. 36-7-3-13. Therefore, Mr. Molnar made a motion to send a favorable recommendation to Council regarding the request for vacation. Mr. Gathers seconded the motion which carried by roll call. REGULAR MEETING AUGUST 10, 2021 158 UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 1106 W. WESTERN AVE. Ms. Maradik indicated that Peter Senf & Mindy Banks, have submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Engineering and Community Investment as it does not meet three (3) of the four (4) I.C. 36-7-3-13 criteria (1, 2, and 4). Further, Police and Fire provided unfavorable recommendations, stating that the vacation would limit emergency vehicle access. Engineering stated that Public Works could possibly grade the alley to assist with drainage and potholes and asked that this be referred to the Streets Department for assistance. Therefore, Mr. Molnar made a motion to send an unfavorable recommendation to Council regarding the request for vacation. Mr. Gathers seconded the motion, which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 246 Illinois St REMARKS: Criteria Met REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 614 Wellington Ave. REMARKS: Resident Moved REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 1024 Quimby St. REMARKS: No Longer Needs Two (2), Keep One (1) REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 2902 Bonds Ave, REMARKS: Resident Moved APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT(S) MODIFICATION In a Memorandum to the Board, Ms. Serena Lozano -Shane, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Honeywell International, Inc., 3502 Westmoor St. — TABLED * Mr. Gilot asked Public Works to look into a coordination issue with CSO overflows to see if the City's smart sewers can be used to control this during wet weather. Therefore, Mr. Gilot requested to table the item until further review could be completed. Upon a motion by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the discharge permit modification was tabled. Unifrax 1 LLC, 54401 Smilax Rd. There being no further discussion, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the renewal of the Unifrax permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as fnllnwc- Business Bond Type Approved/ Released Effective Date Indiana Fiber Network, LLC Contractor Released 06/15/2021 Lutz Briggs Schultz & Assoc., Inc. Contractor Released 09/21/2021 Chris Wood Excavation Released 08/31/2021 Frodo Lives LLC Occupancy Approved 07/30/2021 K&R Tree Service, LLC Occu ancy Approved 07/23/2021 REGULAR MEETING AUGUST 10, 2021 159 Refael C. Me'ia I Occupancy Approved 07/29/2021 Direct Line Communications Inc. I Occupancy Released 08/21/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Ms. Maradik stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GLBN-20076, GBLN- 07/27/2021 $666,254.32 20077 City of South Bend Claims GLBN-19972, GBLN- 07/27/2021 $333,565.42 20274 City of South Bend Claims GLBN-20181, GBLN- 07/27/2021 $1,815,508.75 20057 City of South Bend Claims GLBN-20563, GBLN- 08/03/2021 $1,562,370.05 20578 City of South Bend Claims GLBN-20618, GBLN- 08/05/2021 $1,008,885.39 20619 City of South Bend Claims GLBN-20591, GBLN- 08/05/2021 $496,405.63 20665 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Clerk Anne Fuchs stated that INDOT has begun using DocuSign to allow for electronic signatures on future contracts and explained that the Board could designate one legally binding signatory for procedural ease. She asked the Board if they would be interested in designating the Board President to be sole signatory on behalf of the Board of Public Works for INDOT contracts. Mr. Gilot stated that this approach makes sense. The rest of the Board concurred and agreed to designate the Board President, currently Elizabeth Maradik, to be the sole signatory for the City of South Bend Board of Public Works for INDOT contracts moving forward. The Board Attorney, Clara McDaniels stated that in addition to this approval being stated on the record, she would prepare a resolution for the Board to pass at their next meeting designating the Board President to be the sole signatory for the Board of Public Works on INDOT contracts moving forward. Mr. Gilot clarified that the Board would continue to vote on INDOT agreements during the Board of Public Works meetings, but that only one Board member, the President, would sign. The Board concurred that this was correct. Mr. Johnnie Johnson, 1124 North Eddy Street, South Bend, IN addressed the Board regarding follow-up for his signage concerns raised at the last Board of Public Works meeting. He stated that the parking signage near his residence continues to attract bad actors, citing concerns with people stealing his flowers and other neighborhood issues. He stated that people from Brother's bar act inappropriately in the neighborhood at 3 and 4 a.m., and that they park in front of the No Parking sign all night. He stated that the police do not enforce this No Parking sign. He wants this sign removed, as well, because it is near a stop sign. He asked for follow-up on the request. Ms. Maradik responded that the request was sent to the Traffic Engineer for review and that we did not yet have an update on the matter, but that we expected to receive a timeframe soon, as well as a path forward. Mr. Johnson further inquired who could force the police to do their job of enforcing the signage. REGULAR MEETING AUGUST 10, 2021 160 Ms. Maradik responded that the Board of Public Works could address the signage requests related to the public right-of-way, but that issues of police enforcement could be directed to the Police Department or the Board of Public Safety during their meeting's Privilege of the Floor. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:16 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member � -V'1 Joseph R. Molnar, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk