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Home My WebLink About2021-07 - Monthly Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Financial Report Page(s) Contents 2Fund Guide 3 Narrative 4 - 5 Report of Changes in Cash Balance 6 - 8 Projected Cash Balance 9 - 12 Cash Reserves Summary 13 - 18 Revenue & Expense Summaries 19 - 24 Revenue by Type 25 - 29 Expenditures by Actvity 30 - 32 Outstanding Debt 33 - 39 Employee Headcount Fund Summaries 40 - 60 General Fund 61 - 85 Public Works Funds 86 - 104 Public Safety Funds 105 - 120 Venues, Parks & Arts Funds 121 - 134 Department of Community Investment Funds 135 - 141 Internal Service Funds 142 - 153 Administrative Funds 154 - 168 Redevelopment Commission Controlled Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Fiscal Officers July 31, 2021 Controller's Office Page # General Fund Page # Venues, Parks & Arts Funds 40 101 General Fund 105 201 Parks & Recreation 106 273 Morris PAC / Palais Royale Marketing General Fund Departments/Divisions 107 274 Morris PAC Self-Promotion 41 Mayor 108 312 2017 Parks Bond Debt Service 42 Community Initiatives 109 401 Coveleski Stadium Capital 43 City Clerk 110 416 Morris Performing Arts Center Capital 44 Community Police Review Office 111 450 Palais Royale Historic Preservation 45 Common Council 112 453 2018 Zoo Bond Capital 46 Controller's Office 113 471 2017 Parks Bond Capital 47 Human Resources 114 601 Parking Garages 48 Diversity & Inclusion 115 670 Century Center 49 Human Rights 116 671 Century Center Capital 50 Legal Department 117 672 Century Center Energy Conservation Debt Svc 51 Engineering 118 730 City Cemetery 52 Office of Sustainability 119 731 Bowman Cemetery 53 AmeriCorps Grant Program 120 757 2015 Parks Bond Debt Service 54 Police Department 55 Police Crime Lab Dept of Community Investment Funds 56 Fire Department 121 209 Studebaker-Oliver Revitalizing Grants 57 EMS 122 210 Economic Development State Grants 58 Fire Training Center 123 211 Department of Community Investment (DCI) 59 Morris Performing Arts Center 124 212 Dept of Community Investment Grants 60 Palais Royale Ballroom 125 219 Unsafe Building 126 221 Rental Units Regulation Public Works Funds 127 230 Code Enforcement Fund 61 202 Motor Vehicle Highway 128 Code Enforcement Historical Summary 62 266 MVH Restricted Fund 129 410 Urban Development Action Grant 63 Motor Vehicle Highway Combined Budget Summary 130 600 Consolidated Building Fund 64 251 Local Road & Street 131 754 Industrial Revolving Fund 65 257 LOIT Special Distribution 132 756 2015 Smart Streets Bond Debt Service 66 265 Local Road & Bridge Grant 133 759 2017 Eddy Street Commons Bond Capital 67 412 Major Moves Construction 134 760 2017 Eddy Street Commons Bond Debt Service 68 455 2021 Infrastructure Bond Capital 69 610 Solid Waste Operations Internal Service Funds 70 611 Solid Waste Capital 135 222 Central Services 71 620 Water Works Operations 136 224 Central Services Capital 72 622 Water Works Capital 137 226 Liability Insurance 73 624 Water Works Customer Deposit 138 279 IT / Innovation / 311 Call Center 74 625 Water Works Sinking 139 711 Self-Funded Employee Benefits 75 626 Water Works Bond Reserve 140 713 Unemployment Compensation 76 629 Water Works Operations & Maint. Reserve 141 714 Parental Leave 77 640 Sewer Repair Insurance 78 641 Sewage Works Operations Administrative Funds 79 642 Sewage Works Capital 142 102 Rainy Day 80 643 Sewage Works Operations & Maint. Reserve 143 217 Gift, Donation, Bequest 81 649 Sewage Sinking 144 227 Loss Recovery 82 653 Sewage Debt Service Reserve 145 258 Human Rights Federal Grant 83 654 Sewage Works Deposit Fund 146 264 COVID-19 Response 84 655 Project Releaf 147 404 Local Income Tax - Certified Shares 85 667 Storm Sewer Fund 148 406 Cumulative Capital Development 149 407 Cumulative Capital Improvement Public Safety Funds 150 408 Local Income Tax - Economic Development 86 216 Police State Seizures 151 750 Equipment/Vehicle Leasing 87 218 Police Curfew Violations 152 752 South Bend Redevelopment Authority 88 220 Law Enforcement Continuing Education 153 755 South Bend Building Corporation 89 249 Local Income Tax - Public Safety 90 278 Take Home Vehicle Police Redevelopment Commission Controlled Funds 91 280 Police Block Grants 154 324 TIF - River West Development Area (Airport) 92 287 Fire Department Capital 155 422 TIF - West Washington 93 288 Emergency Medical Services Operating 156 429 TIF - River East Development Area (NE Dev) 94 289 Haz-Mat 157 430 TIF - Southside Development Area #1 95 291 Indiana River Rescue 158 435 TIF - Douglas Road 96 292 Police Grants 159 436 TIF - River East Residential Area (NE Res) 97 294 Regional Police Academy 160 315 Redevelopment Bond - Airport Taxable 98 295 COPS MORE Grant 161 328 Redevelopment Bond - Palais Royale 99 299 Police Federal Drug Enforcement 162 351 2018 TIF Park Bond Debt Service Reserve 100 350 2018 Fire Station #9 Bond Debt Service 163 352 2019 South Shore Double Tracking Bond Debt Svc 101 451 2018 Fire Station #9 Capital 164 353 2020 TIF Library Bond Debt Service Reserve 102 701 Firefighters Pension 165 433 Redevelopment General 103 702 Police Pension 166 439 Certified Technology Park 104 705 Police K-9 Unit 167 452 2018 TIF Park Bond Capital 168 454 Airport Urban Enterprise Zone 2 July 2021 Monthly Financial Report The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels. Report of Changes in Cash Balance (4 - 5) This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual revenues, and subtracting actual expenditures. Projected Cash Balance (6 - 8) The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected Cash Reserves Summary (9 - 12) The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Cash Reserve Requirements Cash reserve requirements are typically based on fund type. - Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures. - Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century Center Capital Fund 671. - Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero. Changes in Cash Balance Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax Negative Cash Balances Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet. Revenue & Expense Summaries (13 - 18) These summaries show the total revenue and expense by fund. Revenue by Type (19 - 24) This report shows the City's revenue collected by month and the total estimated revenue for the current year. Expenditures by Activity (25 - 29) This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year. Outstanding Debt (30 - 32) This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and interest payments due during the current year. Employee Headcount (33 - 39) This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees. Fund Summaries (40 - 168) The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and spending on major capital projects. We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Report of Changes in Cash Balance January 1, 2021 through July 31, 2021 Beginning 2021 2021 Plus/(Minus)Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2021 Revenues Expenditures Adjustments (Deficit) 7/31/2021 Requirement Reserve Req. City Controlled Funds 101 General Fund 53,544,921 42,862,092 40,326,569 (450,403) 2,085,120 55,630,042 26,050,250 29,579,792 Special Revenue Funds 102 Rainy Day 10,845,986 49,765 - - 49,765 10,895,751 8,206,983 2,688,768 201 Parks & Recreation 4,156,004 9,806,215 9,017,930 135,778 924,063 5,080,067 4,157,224 922,843 202 Motor Vehicle Highway 6,607,820 4,337,281 6,576,704 (97,540) (2,336,963) 4,270,857 2,760,974 1,509,883 209 Studebaker-Oliver Revitalizing Grants 763,112 3,391 53,631 - (50,240) 712,872 - - 210 Economic Development State Grants 27,154 50,346 50,221 - 125 27,278 - - 211 Department of Community Investment (DCI)1,629,498 864,440 1,960,501 (6,391) (1,102,452) 527,045 - - 212 Dept of Community Investment Grants 313,907 919,525 1,129,599 159,564 (50,510) 263,397 - - 216 Police State Seizures 213,569 21,473 71,043 - (49,570) 163,999 24,261 139,739 217 Gift, Donation, Bequest 981,455 437,857 285,520 14,582 166,919 1,148,374 - - 218 Police Curfew Violations 13,799 63 - - 63 13,862 250 13,612 219 Unsafe Building 832,938 27,278 95,896 2,020 (66,598) 766,340 - - 220 Law Enforcement Continuing Education 483,549 128,162 285,499 (2,034) (159,371) 324,178 99,332 224,846 221 Rental Units Regulation 189,090 2,923 106,172 - (103,250) 85,841 36,858 48,983 227 Loss Recovery 481,214 1,971 69,630 - (67,658) 413,555 - - 230 Code Enforcement Fund 803,572 1,318,448 2,027,514 4,480 (704,586) 98,987 - - 249 Local Income Tax - Public Safety 4,045,717 5,622,032 5,407,190 - 214,842 4,260,559 769,441 3,491,118 251 Local Road & Street 3,632,884 1,640,678 2,217,046 24,660 (551,708) 3,081,176 - - 257 LOIT Special Distribution 266,588 2,647 23,927 - (21,281) 245,308 - - 258 Human Rights Federal Grant 486,159 14,407 145,647 - (131,240) 354,919 - - 263 American Rescue Plan - 29,497,900 81,748 12,673 29,428,825 29,428,825 - - 264 COVID-19 Response 53,214 1,069,468 2,591,271 35,297 (1,486,507) (1,433,292) - - 265 Local Road & Bridge Grant 1,391,493 935,800 1,138,240 - (202,440) 1,189,052 - - 266 MVH Restricted Fund 1,126,297 1,890,239 1,412,847 106,325 583,718 1,710,014 - - 273 Morris PAC / Palais Royale Marketing 76,521 2,139 3,328 - (1,189) 75,332 7,496 67,836 274 Morris PAC Self-Promotion 225,432 7,634 - - 7,634 233,066 28,750 204,316 280 Police Block Grants 4,138 19 - - 19 4,157 - - 289 Haz-Mat 27,937 128 - - 128 28,065 2,500 25,565 291 Indiana River Rescue 330,404 48,244 33,555 (1,400) 13,289 343,693 23,075 320,618 292 Police Grants 26,716 - - - - 26,716 - - 294 Regional Police Academy 125,984 20,077 - - 20,077 146,061 4,313 141,749 295 COPS MORE Grant 73,474 105,671 64,678 (88,789) (47,796) 25,679 - - 299 Police Federal Drug Enforcement 83,275 1,697 - - 1,697 84,972 7,125 77,847 404 Local Income Tax - Certified Shares 14,902,237 8,262,310 6,002,636 20,147 2,279,821 17,182,058 7,543,198 9,638,860 408 Local Income Tax - Economic Development 19,044,274 8,859,058 4,372,744 82 4,486,397 23,530,671 8,588,625 14,942,046 410 Urban Development Action Grant 32,733 9,895 18,000 - (8,105) 24,628 - - 655 Project ReLeaf 425,913 279,493 314,662 (15,723) (50,892) 375,021 158,572 216,449 705 Police K-9 Unit 2,420 11 - - 11 2,431 - - 730 City Cemetery 30,041 138 - - 138 30,179 - - 731 Bowman Cemetery 472,576 2,168 - - 2,168 474,745 400,000 74,745 754 Industrial Revolving Fund 2,406,914 2,131,029 1,286,389 1,217,742 2,062,381 4,469,295 - - Total Special Revenue Funds 77,636,007 78,372,020 46,843,766 1,521,472 33,049,726 110,685,733 32,818,977 34,749,823 Debt Service Funds 312 2017 Parks Bond Debt Service 187,578 655,479 1,189,190 - (533,711) (346,133) - - 350 2018 Fire Station #9 Bond Debt Service - 345,306 345,306 - - - - - 672 Century Center Energy Conservation Debt Svc 193,705 315,938 203,185 - 112,753 306,457 - - 752 South Bend Redevelopment Authority 232,423 2,668,547 1,596,428 - 1,072,119 1,304,542 1,304,542 - 755 South Bend Building Corporation 833,535 11,424,064 10,952,498 - 471,566 1,305,101 1,305,101 - 756 2015 Smart Streets Bond Debt Service 1,739,076 1,716,053 855,884 - 860,168 2,599,244 2,599,244 - 757 2015 Parks Bond Debt Service 586,111 220,073 185,516 - 34,557 620,669 620,669 - 760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,916,084 744,500 - 1,171,584 4,634,907 2,500,000 2,134,907 Total Debt Service Funds 7,235,750 19,261,544 16,072,508 - 3,189,037 10,424,787 8,329,556 2,134,907 Capital Funds 287 Fire Department Capital 3,111,296 1,277,039 1,435,085 (300) (158,346) 2,952,950 - - 401 Coveleski Stadium Capital 11,685 51 3,533 (746) (4,228) 7,457 - - 406 Cumulative Capital Development 169,893 282,324 238,966 - 43,359 213,252 - - 407 Cumulative Capital Improvement 676,798 105,138 152,920 - (47,782) 629,017 - - 412 Major Moves Construction 1,386,436 274,986 55,896 1,071 220,160 1,606,596 - - 416 Morris Performing Arts Center Capital 203,098 7,518 85,944 - (78,426) 124,672 - - 450 Palais Royale Historic Preservation 80,911 5,244 - - 5,244 86,155 - - 451 2018 Fire Station #9 Bond Capital 314,233 1,442 - - 1,442 315,675 - - 455 2021 Infrastructure Bond Capital - 8,613,359 803,650 - 7,809,709 7,809,709 - - 471 2017 Parks Bond Capital 5,926,118 25,439 953,494 (1,469) (929,524) 4,996,594 - - 750 Equipment/Vehicle Leasing 347,680 10 - - 10 347,690 - - 759 2017 Eddy Street Commons Bond Capital 25,762 1 - - 1 25,762 - - Total Capital Funds 12,253,909 10,592,550 3,729,488 (1,444) 6,861,619 19,115,527 - - 4 City of South Bend Report of Changes in Cash Balance January 1, 2021 through July 31, 2021 Beginning 2021 2021 Plus/(Minus)Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2021 Revenues Expenditures Adjustments (Deficit) 7/31/2021 Requirement Reserve Req. Enterprise Funds 288 Emergency Medical Services Operating 607,079 - 607,079 - (607,079) - - - 600 Consolidated Building Fund 2,127,056 863,321 924,615 274 (61,020) 2,066,036 417,487 1,648,549 601 Parking Garages 674,268 551,127 314,066 5,575 242,636 916,904 310,224 606,680 610 Solid Waste Operations 87,032 3,619,721 3,914,355 (316,175) (610,810) (523,778) 678,974 (1,202,752) 611 Solid Waste Capital 388,126 663,066 676,175 - (13,110) 375,017 - - 620 Water Works Operations 4,840,727 12,280,044 11,612,840 (439,769) 227,435 5,068,161 1,111,667 3,956,495 622 Water Works Capital 7,652,044 2,131,103 717,894 (46,446) 1,366,763 9,018,807 - - 624 Water Works Customer Deposit 1,263,319 5,818 5,818 9,952 9,952 1,273,270 1,273,270 - 625 Water Works Sinking (Debt Service)2,323 883,322 210,148 - 673,175 675,498 675,498 - 626 Water Works Bond Reserve 1,422,800 6,364 6,362 - 2 1,422,802 1,422,802 - 629 Water Works Operations & Maintenance Reserve 2,912,652 13,341 13,341 - - 2,912,652 2,880,373 32,279 640 Sewer Repair Insurance 2,052,857 425,439 444,172 (14,291) (33,025) 2,019,832 215,001 1,804,832 641 Sewage Works Operations 11,466,153 23,893,686 23,603,028 (875,317) (584,659) 10,881,495 2,314,248 8,567,246 642 Sewage Works Capital 13,821,218 3,775,499 2,904,291 (52) 871,156 14,692,374 - - 643 Sewage Works Operations & Maintenance Reserve 5,550,801 25,424 25,424 - - 5,550,801 5,450,005 100,796 649 Sewage Sinking (Debt Service)1,320,833 4,502,928 758,683 - 3,744,245 5,065,078 5,065,078 - 653 Sewage Debt Service Reserve 3,990,250 203 - - 203 3,990,453 3,990,453 - 654 Sewage Works Customer Deposit 649,073 3,334 3,334 158,726 158,726 807,798 807,798 - 667 Storm Sewer Fund 1,032,916 708,845 309,878 (36,155) 362,811 1,395,727 447,399 948,328 670 Century Center Operations 1,016,748 1,255,940 1,504,650 (55,818) (304,528) 712,220 1,058,363 (346,143) 671 Century Center Capital 983,612 57 - - 57 983,669 800,000 183,669 Total Enterprise Funds 63,861,888 55,608,582 48,556,154 (1,609,498) 5,442,930 69,304,817 28,918,640 69,304,817 Internal Service Funds 222 Central Services 1,209,079 4,113,079 4,651,648 305,948 (232,621) 976,458 885,590 90,869 224 Central Services Capital 26,221 74,683 100,904 - (26,221) - - - 226 Liability Insurance 5,956,858 1,974,720 2,450,225 28,839 (446,665) 5,510,192 2,396,141 3,114,051 278 Police Take Home Vehicle 681,823 7,490 270 (1,685) 5,535 687,358 750,000 (62,642) 279 IT / Innovation / 311 Call Center 2,125,192 6,363,780 4,963,292 11,492 1,411,980 3,537,172 - - 711 Self-Funded Employee Benefits 10,143,060 10,087,924 9,093,543 8,759 1,003,140 11,146,200 4,685,100 6,461,100 713 Unemployment Compensation 31,859 12,566 48,355 - (35,789) (3,931) 13,750 (17,681) 714 Parental Leave Fund 157,521 143,136 81,657 - 61,479 219,000 20,308 198,692 Total Internal Service Funds 20,331,613 22,777,378 21,389,894 353,353 1,740,838 22,072,451 8,750,889 9,784,389 Fiduciary Funds 701 Fire Pension 453,561 2,053,380 2,410,580 - (357,200) 96,361 449,626 (353,265) 702 Police Pension 566,569 2,982,409 3,513,271 6,000 (524,862) 41,707 605,774 (564,067) 718 State Tax Withholding Fund 336,042 - - (14,435) (14,435) 321,607 321,607 - 725 Morris / Palais Box Office 393,326 - - 388,953 388,953 782,279 782,279 - 726 Police Distributions Payable 894,848 - - 56,514 56,514 951,362 951,362 - Total Fiduciary Funds 2,644,346 5,035,788 5,923,851 437,032 (451,030) 2,193,316 3,110,648 (917,332) Total City Controlled Funds 237,508,434 234,509,955 182,842,229 250,513 51,918,239 289,426,673 107,978,959 144,636,396 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport)29,039,261 11,463,531 12,088,288 105,885 (518,872) 28,520,389 - - 422 TIF - West Washington 1,127,293 218,647 22,383 - 196,264 1,323,557 - - 429 TIF - River East Development Area (NE Dev)5,864,278 3,109,321 588,852 (69,096) 2,451,373 8,315,651 - - 430 TIF - Southside Development Area #1 12,586,134 1,530,841 728,713 (7,789) 794,340 13,380,473 - - 435 TIF - Douglas Road 93,140 91,901 14,800 - 77,101 170,241 - - 436 TIF - River East Residential Area (NE Res)4,678,334 3,507,877 5,305,323 - (1,797,446) 2,880,888 - - Total Tax Increment Financing Funds 53,388,440 19,922,119 18,748,359 29,000 1,202,759 54,591,199 - - Redevelopment Funds 433 Redevelopment General 2,444,710 13,637 593,005 2,800 (576,568) 1,868,141 203,324 1,664,817 439 Certified Technology Park 11,080 51 - - 51 11,131 - - 452 2018 TIF Park Bond Capital 2,614,468 11,784 132,179 24,401 (95,994) 2,518,474 - - 454 Airport Urban Enterprise Zone 407,982 1,872 - - 1,872 409,854 - - Total Redevelopment Funds 5,478,239 27,343 725,184 27,201 (670,640) 4,807,600 203,324 1,664,817 Debt Service Funds 315 Airport 2003 Debt Reserve 1,040,462 4,766 4,766 - - 1,040,462 1,040,462 - 328 SBCDA 2003 Debt Reserve 1,739,495 7,967 7,967 - - 1,739,495 1,739,495 - 351 2018 TIF Park Bond Debt Service 1,029,665 4,724 - - 4,724 1,034,390 1,034,390 - 352 2019 South Shore Double Tracking Debt Service 690 1,036,501 512,875 - 523,626 524,316 524,316 - 353 2020 TIF Library Bond Debt Service Reserve 326,939 9 11 - (2) 326,938 326,938 - Total Debt Service Funds 4,137,251 1,053,968 525,619 - 528,349 4,665,600 4,665,600 - Total Redevelopment Commission Funds 63,003,930 21,003,430 19,999,162 56,201 1,060,469 64,064,399 4,868,924 1,664,817 Grand Total 300,512,364 255,513,385 202,841,391 306,714 52,978,708 353,491,072 112,847,884 146,301,213 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL 5 Beginning 2021 2021 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021 City Controlled Funds 101 General Fund 53,544,921 70,887,183 74,429,285 - (3,542,102) 50,002,819 Special Revenue Funds 102 Rainy Day 10,845,986 146,696 - - 146,696 10,992,682 201 Parks & Recreation 4,156,004 16,293,916 16,628,897 - (334,981) 3,821,023 202 Motor Vehicle Highway 6,607,820 6,977,287 11,043,895 - (4,066,608) 2,541,212 209 Studebaker-Oliver Revitalizing Grants 763,112 3,388 59,671 - (56,283) 706,829 210 Economic Development State Grants 27,154 647,555 672,694 - (25,139) 2,014 211 Department of Community Investment (DCI)1,629,498 3,035,581 4,139,650 - (1,104,069) 525,429 212 Dept of Community Investment Grants 313,907 8,976,541 9,006,825 - (30,284) 283,623 216 Police State Seizures 213,569 18,491 97,043 - (78,552) 135,017 217 Gift, Donation, Bequest 981,455 598,090 861,593 - (263,503) 717,951 218 Police Curfew Violations 13,799 1,158 1,000 - 158 13,957 219 Unsafe Building 832,938 123,032 113,805 - 9,227 842,165 220 Law Enforcement Continuing Education 483,549 262,907 397,330 - (134,423) 349,126 221 Rental Units Regulation 189,090 342,177 368,577 - (26,400) 162,690 227 Loss Recovery 481,214 5,536 69,630 - (64,094) 417,120 230 Code Enforcement Fund 803,572 4,000,470 4,090,425 - (89,955) 713,617 249 Local Income Tax - Public Safety 4,045,717 9,424,386 9,618,013 - (193,627) 3,852,090 251 Local Road & Street 3,632,884 2,234,720 4,829,250 - (2,594,530) 1,038,353 257 LOIT Special Distribution 266,588 2,640 209,463 - (206,823) 59,765 258 Human Rights Federal Grant 486,159 147,050 282,833 - (135,783) 350,376 264 COVID-19 Response 53,214 2,517,368 3,691,004 - (1,173,636) (1,120,422) 265 Local Road & Bridge Grant 1,391,493 2,145,182 3,420,585 - (1,275,403) 116,090 266 MVH Restricted Fund 1,126,297 3,048,437 3,476,587 - (428,150) 698,147 273 Morris PAC / Palais Royale Marketing 76,521 6,078 29,984 - (23,906) 52,615 274 Morris PAC Self-Promotion 225,432 66,737 115,000 - (48,263) 177,169 280 Police Block Grants 4,138 56 - - 56 4,194 289 Haz-Mat 27,937 10,376 10,000 - 376 28,313 291 Indiana River Rescue 330,404 95,192 92,300 - 2,892 333,296 292 Police Grants 26,716 - - - - 26,716 294 Regional Police Academy 125,984 28,000 17,250 - 10,750 136,734 295 COPS MORE Grant 73,474 109,415 175,151 - (65,736) 7,738 299 Police Federal Drug Enforcement 83,275 25,883 28,500 - (2,617) 80,658 404 Local Income Tax - Certified Shares 14,902,237 13,731,008 15,086,396 - (1,355,388) 13,546,849 408 Local Income Tax - Economic Development 19,044,274 14,521,586 17,177,250 - (2,655,664) 16,388,610 410 Urban Development Action Grant 32,733 22,568 24,000 - (1,432) 31,301 655 Project ReLeaf 425,913 454,831 634,287 - (179,456) 246,457 705 Police K-9 Unit 2,420 25 - - 25 2,445 730 City Cemetery 30,041 134 - - 134 30,175 731 Bowman Cemetery 472,576 6,392 - - 6,392 478,968 754 Industrial Revolving Fund 2,406,914 7,933,000 7,488,560 - 444,440 2,851,354 Total Special Revenue Funds 77,636,007 127,458,913 113,957,449 - 13,501,464 91,137,471 Debt Service Funds 312 2017 Parks Bond Debt Service 187,578 1,151,450 1,189,193 - (37,743) 149,835 350 2018 Fire Station #9 Bond Debt Service - 345,307 345,307 - - - 672 Century Center Energy Conservation Debt Svc 193,705 407,911 406,711 - 1,200 194,905 752 South Bend Redevelopment Authority 232,423 2,870,500 2,858,669 - 11,831 244,254 755 South Bend Building Corporation 833,535 11,396,022 12,035,889 - (639,867) 193,668 756 2015 Smart Streets Bond Debt Service 1,739,076 1,719,500 1,712,819 - 6,681 1,745,757 757 2015 Parks Bond Debt Service 586,111 378,007 374,382 - 3,625 589,736 760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,716,875 1,710,875 - 6,000 3,469,323 Total Debt Service Funds 7,235,750 19,985,572 20,633,845 - (648,273) 6,587,478 City of South Bend Based on 2021 Amended Budget as of July 31, 2021 Projected Cash Balance 6 Beginning 2021 2021 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021 City of South Bend Based on 2021 Amended Budget as of July 31, 2021 Projected Cash Balance Capital Funds 287 Fire Department Capital 3,111,296 1,924,964 3,686,776 - (1,761,812) 1,349,484 401 Coveleski Stadium Capital 11,685 30,351 30,000 - 351 12,036 406 Cumulative Capital Development 169,893 447,997 397,118 - 50,879 220,772 407 Cumulative Capital Improvement 676,798 258,606 262,145 - (3,539) 673,259 412 Major Moves Construction 1,386,436 518,303 747,059 - (228,756) 1,157,680 416 Morris Performing Arts Center Capital 203,098 67,175 51,625 - 15,550 218,648 450 Palais Royale Historic Preservation 80,911 8,369 35,000 - (26,631) 54,280 451 2018 Fire Station #9 Bond Capital 314,233 1,400 - - 1,400 315,633 455 2021 Infrastructure Bond Capital - 8,611,026 8,601,026 - 10,000 10,000 471 2017 Parks Bond Capital 5,926,118 23,000 5,459,738 - (5,436,738) 489,380 750 Equipment/Vehicle Leasing 347,680 20 - - 20 347,700 759 2017 Eddy Street Commons Bond Capital 25,762 1 25,681 - (25,680) 81 Total Capital Funds 12,253,909 11,891,212 19,296,168 - (7,404,956) 4,848,952 Enterprise Funds 288 Emergency Medical Services Operating 607,079 - 707,215 100,136 (607,079) - 600 Consolidated Building Fund 2,127,056 1,804,527 1,669,946 - 134,581 2,261,637 601 Parking Garages 674,268 971,568 1,240,895 - (269,327) 404,941 610 Solid Waste Operations 87,032 5,553,290 6,789,740 - (1,236,450) (1,149,417) 611 Solid Waste Capital 388,126 1,065,276 1,440,255 - (374,979) 13,147 620 Water Works Operations 4,840,727 20,804,457 22,233,330 - (1,428,873) 3,411,853 622 Water Works Capital 7,652,044 3,642,877 6,264,442 - (2,621,565) 5,030,479 624 Water Works Customer Deposit 1,263,319 17,381 17,381 - - 1,263,319 625 Water Works Sinking (Debt Service)2,323 1,535,817 1,535,817 - - 2,323 626 Water Works Bond Reserve 1,422,800 20,000 20,000 - - 1,422,800 629 Water Works Operations & Maintenance Reserve 2,912,652 41,884 41,884 - - 2,912,652 640 Sewer Repair Insurance 2,052,857 673,403 860,002 - (186,599) 1,866,258 641 Sewage Works Operations 11,466,153 38,491,286 46,284,962 - (7,793,676) 3,672,477 642 Sewage Works Capital 13,821,218 6,249,792 13,278,180 - (7,028,388) 6,792,830 643 Sewage Works Operations & Maintenance Reserve 5,550,801 75,112 75,112 - - 5,550,801 649 Sewage Sinking (Debt Service)1,320,833 7,710,104 7,694,771 - 15,333 1,336,166 653 Sewage Debt Service Reserve 3,990,250 65,000 - - 65,000 4,055,250 654 Sewage Works Customer Deposit 649,073 5,578 5,578 - - 649,073 667 Storm Sewer Fund 1,032,916 1,024,669 1,789,594 - (764,925) 267,990 670 Century Center Operations 1,016,748 3,461,335 4,233,454 - (772,119) 244,630 671 Century Center Capital 983,612 200 - - 200 983,812 Total Enterprise Funds 63,861,888 93,213,556 116,182,558 100,136 (22,868,866) 40,993,022 Internal Service Funds 222 Central Services 1,209,079 8,825,750 8,855,897 - (30,147) 1,178,932 224 Central Services Capital 26,221 105,050 128,212 - (23,162) 3,059 226 Liability Insurance 5,956,858 3,355,570 4,792,282 - (1,436,712) 4,520,145 278 Police Take Home Vehicle 681,823 13,766 50,000 - (36,234) 645,589 279 IT / Innovation / 311 Call Center 2,125,192 10,151,974 11,078,601 - (926,627) 1,198,565 711 Self-Funded Employee Benefits 10,143,060 16,868,829 18,740,402 - (1,871,573) 8,271,487 713 Unemployment Compensation 31,859 20,754 55,000 - (34,246) (2,387) 714 Parental Leave Fund 157,521 258,024 253,846 - 4,178 161,699 Total Internal Service Funds 20,331,613 39,599,717 43,954,241 - (4,354,524) 15,977,089 Fiduciary Funds 701 Fire Pension 453,561 4,106,550 4,496,259 - (389,709) 63,852 702 Police Pension 566,569 5,966,089 6,057,740 - (91,651) 474,918 Total Fiduciary Funds 1,020,130 10,072,639 10,553,999 - (481,360) 538,770 Total City Controlled Funds 235,884,218 373,108,792 399,007,545 100,136 (25,798,617) 210,085,601 7 Beginning 2021 2021 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021 City of South Bend Based on 2021 Amended Budget as of July 31, 2021 Projected Cash Balance Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport)29,039,261 17,480,045 27,590,104 - (10,110,059) 18,929,202 422 TIF - West Washington 1,127,293 291,963 358,843 - (66,880) 1,060,413 429 TIF - River East Development Area (NE Dev)5,864,278 3,256,390 5,716,913 - (2,460,523) 3,403,755 430 TIF - Southside Development Area #1 12,586,134 1,889,651 6,343,516 - (4,453,865) 8,132,269 435 TIF - Douglas Road 93,140 369,935 90,283 - 279,653 372,792 436 TIF - River East Residential Area (NE Res)4,678,334 5,795,440 5,597,031 - 198,409 4,876,743 Total Tax Increment Financing Funds 53,388,440 29,083,424 45,696,690 - (16,613,266) 36,775,174 Redevelopment Funds 433 Redevelopment General 2,444,710 1,179,844 813,297 - 366,547 2,811,257 439 Certified Technology Park 11,080 139 - - 139 11,219 452 2018 TIF Park Bond Capital 2,614,468 12,000 2,578,007 - (2,566,007) 48,461 454 Airport Urban Enterprise Zone 407,982 4,209 - - 4,209 412,191 Total Redevelopment Funds 5,478,239 1,196,192 3,391,303 - (2,195,111) 3,283,128 Debt Service Funds 315 Airport 2003 Debt Reserve 1,040,462 40,000 40,000 - - 1,040,462 328 SBCDA 2003 Debt Reserve 1,739,495 50,000 50,000 - - 1,739,495 351 2018 TIF Park Bond Debt Service 1,029,665 4,650 - - 4,650 1,034,315 352 2019 South Shore Double Tracking Debt Service 690 1,036,501 1,027,750 - 8,751 9,441 353 2020 TIF Library Bond Debt Service Reserve 326,939 15 - - 15 326,954 Total Debt Service Funds 4,137,251 1,131,166 1,117,750 - 13,416 4,150,667 Total Redevelopment Commission Funds 63,003,930 31,410,782 50,205,743 - (18,794,961) 44,208,969 Grand Total 298,888,148 404,519,574 449,213,288 100,136 (44,593,578) 254,294,570 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL 8 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement278 Police Take Home Vehicle687,358 - 687,358 750,000 (62,642) 1375% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations(523,778) 10,700 (534,478) 678,974 (1,213,452) -8% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures670 Century Center Operations712,220 14,735 697,485 1,058,363 (360,879) 16% Operations slowed due to pandemic25% of Annual expenditures701 Fire Pension96,361 - 96,361 449,626 (353,265) 2% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension41,707 - 41,707 605,774 (564,067) 1% Pension payments received in June & Sept10% of Annual expenditures713 Unemployment Compensation(3,931) - (3,931) 13,750 (17,681) -7% Higher claims than anticipated25% of Annual expendituresUnder Reserve Requirement Total1,009,937$ 25,435$ 984,502$ 3,556,487$ (2,571,985)$ Meets or Exceeds Requirement101 General Fund55,630,042 1,147,946 54,482,096 26,050,250 28,431,846 73% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day10,895,751 - 10,895,751 8,206,983 2,688,768 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out201 Parks & Recreation5,080,067 800,589 4,279,478 4,157,224 122,254 26% Property tax distribution received in June & Dec25% of Annual expenditures202 Motor Vehicle Highway4,270,857 1,300,287 2,970,570 2,760,974 209,596 27%25% of Annual expenditures216 Police State Seizures163,999 - 163,999 24,261 139,739 169%25% of Annual expenditures218 Police Curfew Violations13,862 - 13,862 250 13,612 1386%25% of Annual expenditures220 Law Enforcement Continuing Education 324,178 61,845 262,333 99,332 163,001 66%25% of Annual expenditures221 Rental Units Regulation85,841 26,850 58,991 36,858 22,133 16%10% of Annual expenditures222 Central Services976,458 7,067 969,391 885,590 83,801 11%10% of Annual expenditures226 Liability Insurance5,510,192 307,952 5,202,240 2,396,141 2,806,099 109%50% of Annual expenditures249 Local Income Tax - Public Safety4,260,559 - 4,260,559 769,441 3,491,118 44% 8% of Annual expenditures - one month reserve266 MVH Restricted Fund1,710,014 560,420 1,149,595 - 1,149,595 100%No reserve requirement273 Morris PAC / Palais Royale Marketing75,332 6,656 68,676 7,496 61,180 229%25% of Annual expenditures274 Morris PAC Self-Promotion233,066 - 233,066 28,750 204,316 203%25% of Annual expenditures289 Haz-Mat28,065 - 28,065 2,500 25,565 281%25% of Annual expenditures291 Indiana River Rescue343,693 20,488 323,204 23,075 300,129 350%25% of Annual expenditures294 Regional Police Academy146,061 - 146,061 4,313 141,749 847%25% of Annual expenditures299 Police Federal Drug Enforcement84,972 - 84,972 7,125 77,847 298%25% of Annual expenditures315 Airport 2003 Debt Reserve1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service1,034,390 - 1,034,390 1,034,390 - 100% 100% debt service reserve per bond covenants3522019 South Shore Double Tracking Debt Ser524,316 - 524,316 524,316 - 100%100% debt service reserve per bond covenants3532020 TIF Library Bond Debt Service Reserve326,938 - 326,938 326,938 - 100%100% debt service reserve per bond covenants404 Local Income Tax - Certified Shares 17,182,058 1,645,320 15,536,738 7,543,198 7,993,540 103% 50% of Annual expenditures408Local Income Tax - Economic Development23,530,671 4,406,919 19,123,752 8,588,625 10,535,126 111% 50% of Annual expenditures433 Redevelopment General 1,868,141 313,494 1,554,647 203,324 1,351,323 191% 25% of Annual expenditures600 Consolidated Building Fund 2,066,036 3,521 2,062,515 417,487 1,645,028 124% 25% of Annual expenditures601 Parking Garages 916,904 20,157 896,747 310,224 586,523 72% 25% of Annual expenditures620 Water Works Operations 5,068,161 984,691 4,083,470 1,111,667 2,971,803 18% 5% of Annual expenditures624 Water Works Customer Deposit 1,273,270 - 1,273,270 1,273,270 - 100% 100% cash reserves for customer depositsJuly 31, 20219 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJuly 31, 2021625 Water Works Sinking (Debt Service)675,498 - 675,498 675,498 - 100%100% cash reserves per bond covenants626 Water Works Bond Reserve1,422,802 - 1,422,802 1,422,802 - 100%100% cash reserves per bond covenants629Water Works Operations & Maintenance Reserve2,912,652 - 2,912,652 2,880,373 32,279 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,019,832 1,545 2,018,287 215,001 1,803,287 235%25% of Annual expenditures641 Sewage Works Operations10,881,495 2,423,776 8,457,719 2,314,248 6,143,471 18%5% of Annual expenditures643 Sewage Works Operations & Maintenance R5,550,801 - 5,550,801 5,450,005 100,796 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Sinking (Debt Service) 5,065,078 - 5,065,078 5,065,078 - 100% 100% cash reserves per bond covenants653 Sewage Debt Service Reserve 3,990,453 - 3,990,453 3,990,453 - 100% 100% cash reserves per bond covenants654 Sewage Works Customer Deposit 807,798 - 807,798 807,798 - 100% 100% cash reserves for customer deposits655 Project ReLeaf 375,021 - 375,021 158,572 216,449 59% 25% of Annual expenditures667 Storm Sewer Fund 1,395,727 132,682 1,263,045 447,399 815,647 71% 25% of Annual expenditures671 Century Center Capital 983,669 - 983,669 800,000 183,669 100%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits 11,146,200 652,931 10,493,270 4,685,100 5,808,169 56% 25% of Annual expenditures714 Parental Leave Fund 219,000 - 219,000 20,308 198,692 86%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund 321,607 - 321,607 321,607 - 100% 100% cash reserves - trust & agency funds725 Morris / Palais Box Office 782,279 - 782,279 782,279 - 100% 100% cash reserves - trust & agency funds726 Police Distributions Payable 951,362 - 951,362 951,362 - 100% 100% cash reserves - trust & agency funds730 City Cemetery 30,179 - 30,179 - 30,179 100% 25% of Annual expenditures731 Bowman Cemetery 474,745 - 474,745 400,000 74,745 100% $400,000 minimum752 South Bend Redevelopment Authority 1,304,542 - 1,304,542 1,304,542 - 100% 100% cash reserves per bond covenants755 South Bend Building Corporation 1,305,101 - 1,305,101 1,305,101 - 100%100% cash reserves per bond covenants7562015 Smart Streets Bond Debt Service2,599,244 - 2,599,244 2,599,244 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service620,669 - 620,669 620,669 - 100%100% cash reserves per bond covenants760 2017 Eddy Street Commons Bond Debt Serv4,634,907 - 4,634,907 2,500,000 2,134,907 271% $2,500,000 minimumMeets or Exceeds Requirement Total 206,874,514$ 14,825,135$ 192,049,379$ 109,291,397$ 82,757,982$ No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants 712,872 1,509 711,363 - 711,363 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants 27,278 117,484 (90,206) - (90,206) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211Department of Community Investment (DCI)527,045 343,870 183,176 - 183,176 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants 263,397 2,563,698 (2,300,301) - (2,300,301) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest 1,148,374 260,265 888,110 - 888,110 100% No reserve requirement219 Unsafe Building 766,340 10,420 755,920 - 755,920 100% No reserve requirement224 Central Services Capital - 3,598 (3,598) - (3,598) 100% Receives transfers from Fund 222 as neededNo reserve requirement - Capital fund - spend down to zero227 Loss Recovery 413,555 - 413,555 - 413,555 100% No reserve requirement230 Code Enforcement Fund 98,987 79,330 19,657 - 19,657 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement251 Local Road & Street 3,081,176 863,638 2,217,538 - 2,217,538 100% No reserve requirement257 LOIT Special Distribution 245,308 85,536 159,772 - 159,772 100%No reserve requirement - one-time distribution - spend down to zero10 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJuly 31, 2021258 Human Rights Federal Grant354,919 10,000 344,919 - 344,919 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan29,428,825 464 29,428,361 - 29,428,361 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(1,433,292) 1,355,669 (2,788,961) - (2,788,961) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant1,189,052 1,582,144 (393,092) - (393,092) 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center3,537,172 1,798,523 1,738,649 - 1,738,649 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,157 - 4,157 - 4,157 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital2,952,950 1,931,963 1,020,987 - 1,020,987 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant25,679 94,783 (69,105) - (69,105) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Parks Bond Debt Service(346,133) - (346,133) - (346,133) 100% Property tax distribution received in June & DecNo reserve requirement324TIF - River West Development Area (Airpor28,520,389 6,062,185 22,458,204 - 22,458,204 100% Property tax distribution received in June & Dec No reserve requirement350 2018 Fire Station #9 Bond Debt Service - - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401 Coveleski Stadium Capital 7,457 715 6,742 - 6,742 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 213,252 1,419 211,833 - 211,833 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement 629,017 - 629,017 - 629,017 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant 24,628 - 24,628 - 24,628 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction 1,606,596 241,163 1,365,433 - 1,365,433 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital 124,672 190,245 (65,573) - (65,573) 100% No reserve requirement422 TIF - West Washington 1,323,557 248,263 1,075,293 - 1,075,293 100% Property tax distribution received in June & Dec No reserve requirement429TIF - River East Development Area (NE De8,315,651 2,367,858 5,947,793 - 5,947,793 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 13,380,473 257,775 13,122,699 - 13,122,699 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 170,241 1,308 168,934 - 168,934 100% Property tax distribution received in June & Dec No reserve requirement436 TIF - River East Residential Area (NE Res) 2,880,888 - 2,880,888 - 2,880,888 100% Property tax distribution received in June & Dec No reserve requirement439 Certified Technology Park 11,131 - 11,131 - 11,131 100% No reserve requirement450 Palais Royale Historic Preservation 86,155 - 86,155 - 86,155 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 315,675 - 315,675 - 315,675 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,518,474 2,265,588 252,886 - 252,886 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 409,854 - 409,854 - 409,854 100% No reserve requirement455 2021 Infrastructure Bond Capital 7,809,709 3,888,517 3,921,192 - 3,921,192 100%No reserve requirement - Bond capital fund - spend down to zero471 2017 Parks Bond Capital 4,996,594 3,286,263 1,710,331 - 1,710,331 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital 375,017 375,000 17 - 17 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero11 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJuly 31, 2021622 Water Works Capital9,018,807 1,888,702 7,130,105 - 7,130,105 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital14,692,374 5,873,632 8,818,742 - 8,818,742 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672Century Center Energy Conservation Debt Svc306,457 - 306,457 - 306,457 100%No reserve requirement705 Police K-9 Unit2,431 - 2,431 - 2,431 100%No reserve requirement750 Equipment/Vehicle Leasing347,690 - 347,690 - 347,690 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund4,469,295 23,432 4,445,864 - 4,445,864 100%No City reserve requirement; there are program requirements759 2017 Eddy Street Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total145,606,621$ 38,074,957$ 107,531,663$ -$ 107,531,663$ Total Funds353,491,072$ 52,925,528$ 300,565,544$ 112,847,884$ 187,717,660$ 12 City of South Bend Monthly Fund Financials Revenue Summary July 31, 2021 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget City Controlled Funds 101 General Fund 70,887,183 2,772,143 42,862,092 38,587,176 28,025,091 60% Special Revenue Funds 102 Rainy Day 146,696 13,714 49,765 66,582 96,931 34% 201 Parks & Recreation 16,293,916 527,691 9,806,215 8,878,678 6,487,701 60% 202 Motor Vehicle Highway 6,977,287 592,469 4,337,281 4,961,569 2,640,006 62% 209 Studebaker-Oliver Revitalizing Grants 3,388 900 3,391 5,053 (3) 100% 210 Economic Development State Grants 647,555 14,250 50,346 36,616 597,209 8% 211 Department of Community Investment (DCI) 3,035,581 68,251 864,440 1,617,686 2,171,141 28% 212 Dept of Community Investment Grants 8,976,541 118,395 919,525 979,390 8,057,016 10% 216 Police State Seizures 18,491 3,827 21,473 1,378 (2,982) 116% 217 Gift, Donation, Bequest 598,090 2,931 437,857 595,373 160,233 73% 218 Police Curfew Violations 1,158 17 63 280 1,095 5% 219 Unsafe Building 123,032 4,553 27,278 32,308 95,754 22% 220 Law Enforcement Continuing Education 262,907 13,628 128,162 145,499 134,745 49% 221 Rental Units Regulation 342,177 121 2,923 150,734 339,254 1% 227 Loss Recovery 5,536 521 1,971 3,756 3,565 36% 230 Code Enforcement Fund 4,000,470 340,032 1,318,448 2,455,861 2,682,022 33% 249 Local Income Tax - Public Safety 9,424,386 763,302 5,622,032 6,073,311 3,802,354 60% 251 Local Road & Street 2,234,720 251,782 1,640,678 1,124,884 594,042 73% 257 LOIT Special Distribution 2,640 309 2,647 1,494 (7) 100% 258 Human Rights Federal Grant 147,050 465 14,407 2,088 132,643 10% 263 American Rescue Plan 29,495,024 37,053 29,497,900 - (2,877) 100% 264 COVID-19 Response 2,517,368 278,690 1,069,468 487,087 1,447,900 42% 265 Local Road & Bridge Grant 2,145,182 650,579 935,800 265,755 1,209,382 44% 266 MVH Restricted Fund 3,048,437 284,531 1,890,239 1,608,309 1,158,198 62% 273 Morris PAC / Palais Royale Marketing 6,078 98 2,139 2,806 3,939 35% 274 Morris PAC Self-Promotion 66,737 2,091 7,634 20,698 59,103 11% 280 Police Block Grants 56 5 19 25 37 34% 289 Haz-Mat 10,376 35 128 172 10,248 1% 291 Indiana River Rescue 95,192 3,118 48,244 54,106 46,948 51% 292 Police Grants - - - - - 0% 294 Regional Police Academy 28,000 184 20,077 10,037 7,923 72% 295 COPS MORE Grant 109,415 89,340 105,671 185,876 3,744 97% 299 Police Federal Drug Enforcement 25,883 1,608 1,697 632 24,186 7% 404 Local Income Tax - Certified Shares 13,731,008 1,102,768 8,262,310 8,831,666 5,468,698 60% 408 Local Income Tax - Economic Development 14,521,586 1,078,673 8,859,058 8,952,242 5,662,528 61% 410 Urban Development Action Grant 22,568 4,293 9,895 15,903 12,673 44% 655 Project ReLeaf 454,831 38,189 279,493 263,583 175,338 61% 705 Police K-9 Unit 25 3 11 15 14 44% 730 City Cemetery 134 38 138 183 (4) 103% 731 Bowman Cemetery 6,392 598 2,168 2,883 4,224 34% 754 Industrial Revolving Fund 7,933,000 1,253,324 2,131,029 120,849 5,801,971 27% Total Special Revenue Funds 127,458,913 7,542,372 78,372,020 47,955,371 49,086,892 61% Debt Service Fund 312 2017 Parks Bond Debt Service 1,151,450 331 655,479 630,896 495,971 57% 350 2018 Fire Station #9 Bond Debt Service 345,307 169,366 345,306 341,231 1 100% 672 Century Center Energy Conservation Debt Svc 407,911 324 315,938 273,028 91,973 77% 752 South Bend Redevelopment Authority 2,870,500 1,233,001 2,668,547 2,673,791 201,953 93% 755 South Bend Building Corporation 11,396,022 1,238,251 11,424,064 2,648,402 (28,042) 100% 756 2015 Smart Streets Bond Debt Service 1,719,500 858,007 1,716,053 1,716,829 3,447 100% 757 2015 Parks Bond Debt Service 378,007 31,193 220,073 223,006 157,934 58% 760 2017 Eddy Street Commons Bond Debt Service 1,716,875 966,390 1,916,084 1,392,172 (199,209) 112% Total Debt Service Funds 19,985,572 4,496,864 19,261,544 9,899,356 724,028 96% 13 City of South Bend Monthly Fund Financials Revenue Summary July 31, 2021 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget Capital Funds 287 Fire Department Capital 1,924,964 319,521 1,277,039 1,011,839 647,925 66% 401 Coveleski Stadium Capital 30,351 14 51 114 30,300 0% 406 Cumulative Capital Development 447,997 304 282,324 258,422 165,673 63% 407 Cumulative Capital Improvement 258,606 819 105,138 129,649 153,468 41% 412 Major Moves Construction 518,303 5,766 274,986 260,009 243,317 53% 416 Morris Performing Arts Center Capital 67,175 2,049 7,518 197,844 59,657 11% 450 Palais Royale Historic Preservation 8,369 2,428 5,244 4,334 3,125 63% 451 2018 Fire Station #9 Bond Capital 1,400 397 1,442 2,183 (42) 103% 453 2018 Zoo Bond Capital - - - 293 - 0% 455 2021 Infrastructure Bond Capital 8,611,026 10,657 8,613,359 - (2,333) 100% 471 2017 Parks Bond Capital 23,000 6,502 25,439 54,256 (2,439) 111% 750 Equipment/Vehicle Leasing 20 1 10 675 10 51% 759 2017 Eddy Street Commons Bond Capital 1 0 1 11 - 76% Total Capital Funds 11,891,212 348,460 10,592,550 1,919,628 1,298,661 89% Enterprise Funds 288 Emergency Medical Services Operating - - - 11,113 - 0% 600 Consolidated Building Fund 1,804,527 110,530 863,321 726,711 941,206 48% 601 Parking Garages 971,568 73,887 551,127 522,618 420,441 57% 610 Solid Waste Operations 5,553,290 507,537 3,619,721 3,320,290 1,933,569 65% 611 Solid Waste Capital 1,065,276 161,825 663,066 745,672 402,210 62% 620 Water Works Operations 20,804,457 2,063,854 12,280,044 11,705,056 8,524,413 59% 622 Water Works Capital 3,642,877 323,026 2,131,103 2,486,775 1,511,774 59% 624 Water Works Customer Deposit 17,381 1,603 5,818 7,973 11,563 33% 625 Water Works Sinking (Debt Service)1,535,817 126,655 883,322 716,931 652,495 58% 626 Water Works Bond Reserve 20,000 1,751 6,364 8,857 13,636 32% 629 Water Works Operations & Maintenance Reserve 41,884 3,671 13,341 34,953 28,543 32% 640 Sewer Repair Insurance 673,403 57,994 425,439 401,327 247,964 63% 641 Sewage Works Operations 38,491,286 3,329,756 23,893,686 21,652,473 14,597,600 62% 642 Sewage Works Capital 6,249,792 577,009 3,775,499 8,467,357 2,474,293 60% 643 Sewage Works Operations & Maintenance Reserve 75,112 6,995 25,424 34,305 49,688 34% 649 Sewage Sinking (Debt Service)7,710,104 646,799 4,502,928 7,812,516 3,207,176 58% 653 Sewage Debt Service Reserve 65,000 14 203 20,457 64,797 0% 654 Sewage Works Customer Deposit 5,578 990 3,334 3,139 2,244 60% 667 Storm Sewer Fund 1,024,669 156,461 708,845 607,809 315,824 69% 670 Century Center Operations 3,461,335 443,708 1,255,940 1,128,255 2,205,395 36% 671 Century Center Capital 200 8 57 1,890 143 29% Total Enterprise Funds 93,213,556 8,594,073 55,608,582 60,416,480 37,604,974 60% Internal Service Funds 222 Central Services 8,825,750 612,076 4,113,079 4,089,746 4,712,671 47% 224 Central Services Capital 105,050 - 74,683 146,481 30,367 71% 226 Liability Insurance 3,355,570 280,273 1,974,720 3,271,350 1,380,850 59% 278 Police Take Home Vehicle 13,766 1,504 7,490 6,951 6,276 54% 279 IT / Innovation / 311 Call Center 10,151,974 818,011 6,363,780 4,040,072 3,788,194 63% 711 Self-Funded Employee Benefits 16,868,829 1,363,826 10,087,924 9,421,347 6,780,905 60% 713 Unemployment Compensation 20,754 1,732 12,566 4,869 8,188 61% 714 Parental Leave Fund 258,024 19,362 143,136 138,040 114,888 55% Total Internal Service Funds 39,599,717 3,096,784 22,777,378 21,118,856 16,822,339 58% Fiduciary Funds 701 Fire Pension 4,106,550 552 2,053,380 2,164,305 2,053,170 50% 702 Police Pension 5,966,089 668 2,982,409 3,068,085 2,983,680 50% Total Fiduciary Funds 10,072,639 1,219 5,035,788 5,232,390 5,036,850 50% Total City Controlled Funds 373,108,792 26,851,914 234,509,955 185,129,256 138,598,835 63% 14 City of South Bend Monthly Fund Financials Revenue Summary July 31, 2021 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport) 17,480,045 168,734 11,463,531 9,650,025 6,016,514 66% 422 TIF - West Washington 291,963 1,688 218,647 137,404 73,316 75% 429 TIF - River East Development Area (NE Dev) 3,256,390 10,498 3,109,321 1,742,496 147,069 95% 430 TIF - Southside Development Area #1 1,889,651 16,907 1,530,841 2,038,931 358,810 81% 435 TIF - Douglas Road 369,935 226 91,901 916 278,034 25% 436 TIF - River East Residential Area (NE Res)5,795,440 6,394 3,507,877 2,947,614 2,287,563 61% Total Tax Increment Financing Funds 29,083,424 204,448 19,922,119 16,517,386 9,161,306 68% Redevelopment Funds 433 Redevelopment General 1,179,844 2,455 13,637 614,734 1,166,207 1% 439 Certified Technology Park 139 14 51 68 88 37% 452 2018 TIF Park Bond Capital 12,000 3,220 11,784 21,653 216 98% 454 Airport Urban Enterprise Zone 4,209 516 1,872 2,505 2,337 44% Total Redevelopment Funds 1,196,192 6,204 27,343 638,959 1,168,848 2% Debt Service Funds 315 Airport 2003 Debt Reserve 40,000 1,311 4,766 6,430 35,234 12% 328 SBCDA 2003 Debt Reserve 50,000 2,192 7,967 10,750 42,033 16% 351 2018 TIF Park Bond Debt Service 4,650 1,302 4,724 6,321 (74) 102% 352 2019 South Shore Double Tracking Debt Service 1,036,501 518,500 1,036,501 488,182 - 100% 353 2020 TIF Library Bond Debt Service Reserve 15 1 9 - 6 63% Total Debt Service Funds 1,131,166 523,307 1,053,968 511,684 77,199 93% Total Redevelopment Commission Funds 31,410,782 733,959 21,003,430 17,668,030 10,407,352 67% Grand Total 404,519,574 27,585,873 255,513,385 202,797,286 149,006,187 63% 15 City of South Bend Monthly Fund Financials Expenditure Summary July 31, 2021 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* City Controlled Funds 101 General Fund 74,429,285 5,421,515 40,326,569 38,178,735 1,147,946 32,954,771 56% Special Revenue Funds 102 Rainy Day - - - - - - 0% 201 Parks & Recreation 16,628,897 1,344,131 9,017,930 9,517,437 800,589 6,810,379 59% 202 Motor Vehicle Highway 11,043,895 627,363 6,576,704 5,091,628 1,300,287 3,166,905 71% 209 Studebaker-Oliver Revitalizing Grants 59,671 - 53,631 214,234 1,509 4,531 92% 210 Economic Development State Grants 672,694 14,216 50,221 67,248 117,484 504,989 25% 211 Department of Community Investment (DCI) 4,139,650 263,735 1,960,501 1,596,373 343,870 1,835,279 56% 212 Dept of Community Investment Grants 9,006,825 239,840 1,129,599 997,797 2,563,698 5,313,527 41% 216 Police State Seizures 97,043 - 71,043 31,753 - 26,000 73% 217 Gift, Donation, Bequest 861,593 39,962 285,520 297,591 260,265 315,809 63% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 113,805 63,814 95,896 96,022 10,420 7,489 93% 220 Law Enforcement Continuing Education 397,330 15,197 285,499 106,420 61,845 49,986 87% 221 Rental Units Regulation 368,577 10,220 106,172 103,359 26,850 235,555 36% 227 Loss Recovery 69,630 - 69,630 - - - 100% 230 Code Enforcement Fund 4,090,425 271,340 2,027,514 1,946,564 79,330 1,983,582 52% 249 Local Income Tax - Public Safety 9,618,013 821,142 5,407,190 5,036,237 - 4,210,823 56% 251 Local Road & Street 4,829,250 265,191 2,217,046 926,495 863,638 1,748,566 64% 257 LOIT Special Distribution 209,463 - 23,927 46,159 85,536 100,000 52% 258 Human Rights Federal Grant 282,833 14,701 145,647 120,689 10,000 127,186 55% 263 American Rescue Plan - 22,879 81,748 - 464 (82,212) 0% 264 COVID-19 Response 3,691,004 109,501 2,591,271 1,447,181 1,355,669 (255,936) 107% 265 Local Road & Bridge Grant 3,420,585 - 1,138,240 95,401 1,582,144 700,201 80% 266 MVH Restricted Fund 3,476,587 567,769 1,412,847 703,531 560,420 1,503,320 57% 273 Morris PAC / Palais Royale Marketing 29,984 832 3,328 832 6,656 20,000 33% 274 Morris PAC Self-Promotion 115,000 - - - - 115,000 0% 280 Police Block Grants - - - - - - 0% 289 Haz-Mat 10,000 - - - - 10,000 0% 291 Indiana River Rescue 92,300 1,580 33,555 14,454 20,488 38,257 59% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 17,250 - - 3,057 - 17,250 0% 295 COPS MORE Grant 175,151 - 64,678 237,734 94,783 15,690 91% 299 Police Federal Drug Enforcement 28,500 - - 31,000 - 28,500 0% 404 Local Income Tax - Certified Shares 15,086,396 987,641 6,002,636 8,801,675 1,645,320 7,438,440 51% 408 Local Income Tax - Economic Development 17,177,250 1,060,540 4,372,744 6,788,362 4,406,919 8,397,587 51% 410 Urban Development Action Grant 24,000 6,000 18,000 30,000 - 6,000 75% 655 Project ReLeaf 634,287 44,965 314,662 201,379 - 319,625 50% 705 Police K-9 Unit - - - - - - 0% 730 City Cemetery - - - - - - 0% 731 Bowman Cemetery - - - - - - 0% 754 Industrial Revolving Fund 7,488,560 304,778 1,286,389 48,080 23,432 6,178,739 17% Total Special Revenue Funds 113,957,449 7,097,335 46,843,766 44,598,691 16,221,614 50,892,067 55% Debt Service Fund 312 2017 Parks Bond Debt Service 1,189,193 609,133 1,189,190 1,172,965 - 3 100% 350 2018 Fire Station #9 Bond Debt Service 345,307 169,366 345,306 341,231 - 1 100% 672 Century Center Energy Conservation Debt Svc 406,711 - 203,185 205,388 - 203,526 50% 752 South Bend Redevelopment Authority 2,858,669 - 1,596,428 1,594,384 - 1,262,241 56% 755 South Bend Building Corporation 12,035,889 - 10,952,498 1,433,563 - 1,083,391 91% 756 2015 Smart Streets Bond Debt Service 1,712,819 - 855,884 855,884 - 856,935 50% 757 2015 Parks Bond Debt Service 374,382 - 185,516 188,891 - 188,866 50% 760 2017 Eddy Street Commons Bond Debt Service 1,710,875 - 744,500 648,125 - 966,375 44% Total Debt Service Funds 20,633,845 778,498 16,072,508 6,440,431 - 4,561,338 78% * Percent of budget spent includes year to date expenditures and outstanding encumbrances 16 City of South Bend Monthly Fund Financials Expenditure Summary July 31, 2021 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* Capital Funds 287 Fire Department Capital 3,686,776 553,270 1,435,085 2,368,890 1,931,963 319,728 91% 401 Coveleski Stadium Capital 30,000 - 3,533 14,353 715 25,752 14% 406 Cumulative Capital Development 397,118 28,103 238,966 340,851 1,419 156,733 61% 407 Cumulative Capital Improvement 262,145 21,845 152,920 145,835 - 109,225 58% 412 Major Moves Construction 747,059 1,071 55,896 691,008 241,163 450,000 40% 416 Morris Performing Arts Center Capital 51,625 4,242 85,944 101,871 190,245 (224,564) 535% 450 Palais Royale Historic Preservation 35,000 - - 34,160 - 35,000 0% 451 2018 Fire Station #9 Bond Capital - - - 89,311 - - 0% 453 2018 Zoo Bond Capital - - - 49,286 - - 0% 455 2021 Infrastructure Bond Capital 8,601,026 657,679 803,650 - 3,888,517 3,908,859 55% 471 2017 Parks Bond Capital 5,459,738 164,495 953,494 1,059,167 3,286,263 1,219,981 78% 750 Equipment/Vehicle Leasing - - - 669,482 - - 0% 759 2017 Eddy Street Commons Bond Capital 25,681 - - 1,431,078 - 25,681 0% Total Capital Funds 19,296,168 1,430,705 3,729,488 6,995,292 9,540,284 6,026,395 69% Enterprise Funds 288 Emergency Medical Services Operating 707,215 - 607,079 105,202 - 100,136 86% 600 Consolidated Building Fund 1,669,946 130,287 924,615 909,621 3,521 741,810 56% 601 Parking Garages 1,240,895 19,149 314,066 941,818 20,157 906,672 27% 610 Solid Waste Operations 6,789,740 599,451 3,914,355 3,692,195 10,700 2,864,684 58% 611 Solid Waste Capital 1,440,255 161,823 676,175 661,131 375,000 389,080 73% 620 Water Works Operations 22,233,330 1,639,312 11,612,840 11,995,798 984,691 9,635,799 57% 622 Water Works Capital 6,264,442 155,390 717,894 408,936 1,888,702 3,657,847 42% 624 Water Works Customer Deposit 17,381 1,603 5,818 13,200 - 11,563 33% 625 Water Works Sinking (Debt Service)1,535,817 693 210,148 229,068 - 1,325,669 14% 626 Water Works Bond Reserve 20,000 1,751 6,362 - - 13,638 32% 629 Water Works Operations & Maintenance Reserve 41,884 3,671 13,341 29,805 - 28,543 32% 640 Sewer Repair Insurance 860,002 64,070 444,172 536,022 1,545 414,285 52% 641 Sewage Works Operations 46,284,962 3,159,404 23,603,028 30,302,986 2,423,776 20,258,159 56% 642 Sewage Works Capital 13,278,180 933,409 2,904,291 2,378,653 5,873,632 4,500,257 66% 643 Sewage Works Operations & Maintenance Reserve 75,112 6,995 25,424 56,893 - 49,688 34% 649 Sewage Sinking (Debt Service)7,694,771 - 758,683 854,395 - 6,936,088 10% 653 Sewage Debt Service Reserve - - - - - - 0% 654 Sewage Works Customer Deposit 5,578 990 3,334 4,816 - 2,244 60% 667 Storm Sewer Fund 1,789,594 6,398 309,878 28,001 132,682 1,347,034 25% 670 Century Center Operations 4,233,454 247,904 1,504,650 1,557,345 14,735 2,714,069 36% 671 Century Center Capital - - - - - - 0% Total Enterprise Funds 116,182,558 7,132,300 48,556,154 54,705,885 11,729,141 55,897,265 52% Internal Service Funds 222 Central Services 8,855,897 731,697 4,651,648 4,030,699 7,067 4,197,183 53% 224 Central Services Capital 128,212 - 100,904 141,992 3,598 23,710 82% 226 Liability Insurance 4,792,282 1,087,621 2,450,225 2,968,761 307,952 2,034,105 58% 278 Police Take Home Vehicle 50,000 - 270 55,722 - 49,730 1% 279 IT / Innovation / 311 Call Center 11,078,601 746,753 4,963,292 4,422,988 1,798,523 4,316,786 61% 711 Self-Funded Employee Benefits 18,740,402 1,242,082 9,093,543 8,278,429 652,931 8,993,928 52% 713 Unemployment Compensation 55,000 11,295 48,355 59,149 - 6,645 88% 714 Parental Leave Fund 253,846 11,837 81,657 71,190 - 172,189 32% Total Internal Service Funds 43,954,241 3,831,285 21,389,894 20,028,930 2,770,071 19,794,276 55% Fiduciary Funds 701 Fire Pension 4,496,259 341,915 2,410,580 2,490,254 - 2,085,679 54% 702 Police Pension 6,057,740 494,872 3,513,271 3,697,029 - 2,544,469 58% Total Fiduciary Funds 10,553,999 836,787 5,923,851 6,187,284 - 4,630,148 56% Total City Controlled Funds 399,007,545 26,528,425 182,842,229 177,135,249 41,409,056 174,756,260 56% * Percent of budget spent includes year to date expenditures and outstanding encumbrances 17 City of South Bend Monthly Fund Financials Expenditure Summary July 31, 2021 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport) 27,590,104 4,428,102 12,088,288 15,453,188 6,062,185 9,439,632 66% 422 TIF - West Washington 358,843 - 22,383 128,958 248,263 88,196 75% 429 TIF - River East Development Area (NE Dev) 5,716,913 613 588,852 1,767,674 2,367,858 2,760,203 52% 430 TIF - Southside Development Area #1 6,343,516 22,129 728,713 104,007 257,775 5,357,029 16% 435 TIF - Douglas Road 90,283 9,625 14,800 95,143 1,308 74,175 18% 436 TIF - River East Residential Area (NE Res) 5,597,031 2,199,375 5,305,323 4,110,789 - 291,708 95% Total Tax Increment Financing Funds 45,696,690 6,659,843 18,748,359 21,659,759 8,937,389 18,010,943 61% Redevelopment Funds 433 Redevelopment General 813,297 6,700 593,005 527,582 313,494 (93,203) 111% 439 Certified Technology Park - - - - - - 0% 452 2018 TIF Park Bond Capital 2,578,007 71,513 132,179 1,113,696 2,265,588 180,239 93% 454 Airport Urban Enterprise Zone - - - - - - 0% Total Redevelopment Funds 3,391,303 78,213 725,184 1,641,278 2,579,083 87,036 97% Debt Service Funds 315 Airport 2003 Debt Reserve 40,000 1,311 4,766 10,664 - 35,234 12% 328 SBCDA 2003 Debt Reserve 50,000 2,192 7,967 17,829 - 42,033 16% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 2019 South Shore Double Tracking Debt Service 1,027,750 - 512,875 - - 514,875 50% 353 2020 TIF Library Bond Debt Service Reserve - 11 11 - - (11) 0% Total Debt Service Funds 1,117,750 3,514 525,619 28,493 - 592,131 47% Total Redevelopment Commission Funds 50,205,743 6,741,571 19,999,162 23,329,530 11,516,471 18,690,110 63% Grand Total 449,213,288 33,269,996 202,841,391 200,464,779 52,925,528 193,446,370 57% * Percent of budget spent includes year to date expenditures and outstanding encumbrances 18 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - 30,837,463 - - - - - - 30,837,463 50,060,205 62% TIF Districts- - - - - 17,986,621 - - - - - - 17,986,621 27,016,823 67%Sub Total- - - - - 48,824,084 - - - - - - 48,824,084 77,077,028 63%Local Income Tax LIT Certified Shares1,076,071 1,076,071 1,076,071 1,076,071 1,076,071 1,076,071 1,076,071 - - - - - 7,532,499 12,912,855 58% LIT for Economic Development 1,059,543 1,048,889 1,048,889 1,048,889 1,048,889 1,048,889 1,048,889 - - - - - 7,352,876 12,714,514 58% LIT for Public Safety757,860 757,860 757,860 757,860 757,860 757,860 757,860 - - - - - 5,305,018 9,094,317 58% LIT for Redevelopment92 92 92 92 92 92 92 - - - - - 641 1,099 58% LIT Additional - Supplemental Distrib- - - - 1,131,137 - - - - - - - 1,131,137 1,131,137 100% Sub Total2,893,565 2,882,911 2,882,911 2,882,911 4,014,048 2,882,911 2,882,911 - - - - - 21,322,171 35,853,922 59%Total Taxes2,893,565 2,882,911 2,882,911 2,882,911 4,014,048 51,706,996 2,882,911 - - - - - 70,146,255 112,930,950 62%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - 2,014,998 - - - - - - 2,014,998 3,821,272 53% Commercial Vehicle Tax- - - - - 462,171 - - - - - - 462,171 840,828 55% Hotel Motel Tax540,187 - - 191,500 - - 318,750 - - - - - 1,050,437 1,255,937 84%Sub Total540,187 - - 191,500 - 2,477,169 318,750 - - - - - 3,527,606 5,918,037 60%State Shared Revenue Liquor Excise Tax- - - - - 30,773 - - - - - - 30,773 80,000 38% Liquor Gallonage Tax65,691 - - 61,643 - - 66,655 - - - - - 193,988 229,407 85% Cigarette Tax- - - - - 130,102 - - - - - - 130,102 288,334 45% Gasoline Tax468,382 500,477 521,342 517,482 556,744 536,706 554,993 - - - - - 3,656,127 5,882,500 62% Wheel Tax140,003 110,670 174,810 199,428 237,634 195,094 185,497 - - - - - 1,243,137 2,000,000 62% State Pension Subsidy- - - - - 5,029,486 - - - - - - 5,029,486 10,051,971 50% Sub Total674,076 611,147 696,152 778,553 794,378 5,922,161 807,145 - - - - - 10,283,612 18,532,212 55% Grants Federal Grants33,327 442,874 542,832 1,305,330 29,691,344 464,112 3,224,504 - - - - - 35,704,322 50,332,656 71% State Grants23,785 - 141,622 22,507 48,650 19,599 82,216 - - - - - 338,379 752,238 45% Sub Total57,112 442,874 684,454 1,327,837 29,739,994 483,711 3,306,719 - - - - - 36,042,701 51,084,894 71% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 5,550 - - - - 3,650 - - - - - 9,200 68,550 13% Federal Seized Drug- - - - - - 1,593 - - - - - 1,593 25,000 6% State Seized Drug- 808 3,416 8,888 - 3,965 3,626 - - - - - 20,702 17,076 121%Sub Total- 36,358 3,416 8,888 - 3,965 8,868 - - - - - 61,495 140,626 44%Total Intergovernmental Revenue 1,271,375 1,090,379 1,384,022 2,306,777 30,534,372 8,887,005 4,441,482 - - - - - 49,915,414 75,675,769 66%Licenses & PermitsBusiness Business Licenses12,517 21,063 17,002 13,475 16,156 6,566 4,554 - - - - - 91,332 105,020 87% Taxi Cab Licensing21 55 55 370 870 - 165 - - - - - 1,536 2,700 57% Sub Total12,538 21,118 17,057 13,845 17,026 6,566 4,719 - - - - - 92,868 107,720 86% Nonbusiness Lawn Parking- - - - - 589 1,718 - - - - - 2,307 10,000 23% Engineering3,150 13,280 11,460 17,265 7,725 5,395 18,360 - - - - - 76,635 127,000 60% Right-of-Way Closures- - 250 250 175 575 175 - - - - - 1,425 3,000 48% Park Food Sales Permit- - - - 30 28 - - - - - - 58 58 100% Fire Dept-Building Plan Review706 1,133 2,656 1,856 2,013 2,229 3,064 - - - - - 13,657 24,000 57% Building Department124,091 85,198 129,678 124,315 142,613 138,393 107,590 - - - - - 851,878 1,772,552 48% SBARC - Pet Licenses2,820 3,055 4,655 5,485 2,745 4,860 4,550 - - - - - 28,170 31,200 90%Sub Total130,767 102,666 148,699 149,171 155,301 152,069 135,457 - - - - - 974,130 1,967,810 50%Total Licenses & Permits143,305 123,784 165,756 163,015 172,326 158,635 140,176 - - - - - 1,066,997 2,075,530 51%Period Ending: July 31, 202119 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Charges for ServicesGeneral Government Plan Commission Charges- 350 650 350 500 250 250 - - - - - 2,350 4,100 57% Copies of Public Records- - - - - - - - - - - - - 1,200 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 60 120 180 340 140 200 240 - - - - - 1,280 1,920 67% IT Services- - - - - - 47,379 - - - - - 47,379 - NA Sub Total60 470 830 690 640 450 47,869 - - - - - 51,009 7,220 706%Public Safey Accident Report Copies5,986 6,349 7,126 7,489 6,463 6,683 5,967 - - - - - 46,063 89,000 52% Gun Permit Applications6,641 4,758 6,790 7,082 4,102 3,670 1,034 - - - - - 34,077 45,000 76% Traffic Signal Maintenance13,457 13,457 - 73,065 47,908 13,457 - - - - - - 161,345 224,670 72% EMS Special Event Coverage- - - - 30,990 28,508 - - - - - - 59,498 150,000 40% Regional Academy Tuition- 8,400 1,950 7,600 1,500 - - - - - - - 19,450 25,000 78% River Rescue School Tuition31,850 - - 450 - 10,400 2,700 - - - - - 45,400 90,000 50% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service218,556 219,951 220,674 280,859 315,800 329,252 378,931 - - - - - 1,964,024 3,000,000 65% Medicaid Reimbursements- - - 590,368 - - - - - - - - 590,368 443,000 133% EMS for County- 476,340 - 158,780 158,780 158,780 317,560 - - - - - 1,270,240 1,837,850 69% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Police Special Event Coverage- - - - - - - - - - - - - 15,000 0% Crime Lab Services813 2,369 1,963 1,400 450 1,438 3,225 - - - - - 11,656 10,000 117% EMS Late Payment Interest- 1,979 1,191 1,147 586 1,932 742 - - - - - 7,576 15,000 51% Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total277,303 733,603 239,819 1,128,113 566,580 554,120 710,159 - - - - - 4,209,697 6,005,020 70% Highways & Streets Sale of Signs/Materials- - - - - - 276 - - - - - 276 5,000 6% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total- - - - - - 276 - - - - - 276 8,000 3% Culture & Recreation Morris Performing Arts Center1,293 - - 8,004 24,513 144,861 20,353 - - - - - 199,024 835,000 24% Palais Royale Ballroom14,903 5,530 21,902 7,256 5,852 9,567 11,147 - - - - - 76,157 150,400 51% Parks & Recreation197,197 107,814 228,135 233,107 301,986 379,768 407,208 - - - - - 1,855,215 2,731,450 68% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center15,521 12,117 123,098 45,048 126,096 105,626 114,502 - - - - - 542,008 2,650,000 20% Sub Total228,914 125,460 373,136 293,415 458,446 639,822 553,211 - - - - - 2,672,404 6,396,850 42% Health - Animal Care & Control Pet Impound Reclaim Fee210 145 405 945 525 610 655 - - - - - 3,495 6,300 55% Pet Adoption Fees1,386 1,707 1,110 2,044 1,044 2,188 1,490 - - - - - 10,969 32,000 34% Pick Up Fees40 - - 50 120 80 143 - - - - - 433 550 79% Pet Micro Chipping300 110 320 580 340 460 300 - - - - - 2,410 3,325 72% Vet Expenses190 65 247 630 288 317 369 - - - - - 2,106 2,025 104% Pet Euthanasia20 20 20 20 20 - 20 - - - - - 120 - NA Animal Surrenders460 280 1,000 880 720 490 760 - - - - - 4,590 8,000 57% Cremation348 - 51 178 483 43 178 - - - - - 1,281 525 244% Rabies Specimin Prep- - 60 - 30 60 - - - - - - 150 525 29% Boarding- - - - - 1,038 380 - - - - - 1,418 - NA Sub Total2,954 2,327 3,213 5,327 3,570 5,286 4,295 - - - - - 26,972 53,250 51%20 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Charges for Services Other DCI Staff Contracts6,500 485,527 121,664 50,732 54,770 105,275 45,297 - - - - - 869,764 1,374,146 63% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages102,331 62,416 73,522 81,091 57,128 77,322 68,892 - - - - - 522,701 900,000 58% Parking-Century Center1,280 1,125 14,860 3,460 5,355 5,815 4,370 - - - - - 36,265 100,000 36% Central Services-Internal Customers 498,636 475,798 630,557 540,064 482,750 622,627 561,956 - - - - - 3,812,388 7,931,504 48% Central Services-External Customers 18,366 29,893 29,647 - 58,183 33,157 34,436 - - - - - 203,681 674,199 30% Employee & Employer Assessments 1,350,100 1,325,420 1,353,323 1,332,060 1,345,076 1,318,837 1,328,730 - - - - - 9,353,545 16,280,231 57% Sub Total1,977,212 2,380,179 2,223,573 2,007,407 2,003,261 2,163,033 2,043,680 - - - - - 14,798,344 27,295,080 54% Sanitation Trash Collection/Residential566,808 444,281 437,845 438,116 438,472 440,593 441,431 - - - - - 3,207,546 4,473,200 72% Trash Collection/Commercial12,966 9,090 9,055 9,248 9,259 9,237 9,292 - - - - - 68,147 92,987 73% Trash Collection/Apt 2 Units4,648 3,825 3,639 3,777 3,808 3,738 3,785 - - - - - 27,220 44,200 62% Trash Collection/Apt 3 Units2,329 1,742 1,706 1,706 1,740 1,818 1,774 - - - - - 12,815 21,100 61% Trash Collection/Apt 4 Units2,485 2,166 2,134 2,111 2,104 2,106 2,106 - - - - - 15,211 24,000 63% Trash Collection/Seniors17,551 96 300 258 228 228 236 - - - - - 18,899 340,000 6% Trash Collection/Special Pickup2,700 1,760 2,638 3,080 1,880 3,240 3,020 - - - - - 18,318 32,000 57% Trash Collection/Yard Waste Pickup- - 90 130 20 40 310 - - - - - 590 250 236% Misc/Additional Trash Totes15,049 (1,344) (441) 86 (303) (342) (178) - - - - - 12,527 162,000 8% Misc/Return Trip Customer Error2,525 1,530 1,730 1,110 880 1,040 1,180 - - - - - 9,995 5,000 200% Misc/Contamination Fee- - - 10 200 210 620 - - - - - 1,040 500 208% Misc/Tote Replacement Fee400 300 400 250 334 624 718 - - - - - 3,026 3,000 101% Misc/Trash Start Fee5,104 2,810 3,570 4,100 3,960 5,710 4,290 - - - - - 29,544 48,000 62% Misc/Yard Waste Totes- - 2 35,442 36,624 37,672 38,954 - - - - - 148,693 260,000 57% Sub Total632,564 466,256 462,668 499,424 499,208 505,913 507,537 - - - - - 3,573,571 5,506,237 65% Utilities - Water Metered Sales/Residential899,835 604,003 651,414 621,685 646,183 803,793 785,485 - - - - - 5,012,397 7,994,505 63% Metered Sales/Commercial245,452 172,629 187,410 189,675 188,311 205,825 223,460 - - - - - 1,412,762 2,536,515 56% Metered Sales/Industrial35,083 18,277 43,275 27,680 29,198 31,816 33,690 - - - - - 219,018 485,540 45% Metered Sales/Multi Famly131,843 96,662 108,130 106,551 99,960 109,094 109,309 - - - - - 761,549 1,211,773 63% Bulk Sales/Olive St29 29 - - - - - - - - - - 58 7,000 1% Metered Sales/Institution13,811 10,230 9,261 9,961 10,460 11,217 12,294 - - - - - 77,233 131,355 59% Public Fire Protection256,006 218,316 216,704 264,338 215,048 118,769 216,270 - - - - - 1,505,451 2,553,185 59% Private Fire Protection(2,112) 37,839 38,077 37,978 37,755 37,612 38,151 - - - - - 225,300 480,120 47% Sales to Public Authorities39,481 34,170 32,054 28,557 31,920 42,977 48,805 - - - - - 257,964 282,805 91% Irrigation Sales14,502 3,152 1,548 8,995 145,954 282,587 301,760 - - - - - 758,497 1,354,840 56% Other Water/Misc Service18,645 9,884 13,544 14,714 35,316 26,612 23,185 - - - - - 141,900 465,500 30% Backflow Prevention Insp.17,675 22,725 20,275 10,125 6,750 13,075 11,050 - - - - - 101,675 159,200 64% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 - 434 - - - - - - - - - 1,784 16,200 11% Revenue From Cut Off Fees- 150 375 525 525 375 150 - - - - - 2,100 5,000 42% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance119,606 89,335 88,159 88,064 88,074 88,284 88,332 - - - - - 649,854 1,041,115 62% System Development Fee444 62,423 3,001 7,703 14,971 5,993 30,788 - - - - - 125,322 210,000 60% Sub Total1,791,649 1,379,824 1,413,660 1,416,551 1,550,424 1,778,028 1,922,729 - - - - - 11,252,864 18,978,653 59%21 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Charges for Services Utilities - Sewage Metered Sales/Residential 2,306,914 1,744,705 1,735,503 1,713,690 1,719,599 1,756,843 1,756,066 - - - - - 12,733,320 19,280,912 66% Metered Sales/Commercial722,542 628,267 567,277 602,329 624,001 629,819 661,299 - - - - - 4,435,533 7,285,095 61% Metered Sales/Industrial364,003 464,185 406,552 419,021 489,756 419,914 410,283 - - - - - 2,973,714 5,194,000 57% Metered Sales/Multi Famly297,204 257,940 262,684 254,823 256,118 259,014 256,143 - - - - - 1,843,926 3,031,160 61% Metered Sales/Institution32,407 25,676 26,010 25,117 25,884 27,299 28,214 - - - - - 190,607 288,120 66% Sales to Public Authority90,872 70,069 76,152 73,872 74,470 93,631 96,638 - - - - - 575,703 1,081,410 53% Whlsl Meter/New Carlisle22,739 - - - - - - - - - - - 22,739 245,857 9% Penalties (Forfeit Disc.)- - - - - - 750 - - - - - 750 327,195 0% Dumping Fees3,903 3,815 1,033 3,605 3,763 2,538 4,025 - - - - - 22,680 22,116 103% Organic Resources16,991 150 14,556 6,661 5,675 6,884 9,819 - - - - - 60,735 59,780 102% Laboratory Service Fees- 15 - - 160 - - - - - - - 175 1,500 12% Discharge Permit Fees3,500 1,750 - - 2,500 - - - - - - - 7,750 5,500 141% System Development Fee1,069 151,503 10,324 18,568 23,754 14,479 70,126 - - - - - 289,822 294,000 99% Sewer Repair Insurance65,905 49,318 48,696 48,653 48,436 48,698 48,724 - - - - - 358,430 579,500 62% Sewer Repair Deductible10,271 6,217 11,765 7,149 8,249 7,267 6,700 - - - - - 57,618 65,605 88% Misc Revenues- - - - - - - - - - - - - 194,040 0% RINS Credits- - - - - - - - - - - - - 45,000 0% Disconnect Program Fee10,729 (8,808) - - - - - - - - - - 1,921 - NA Storm Water Fees117,908 87,317 85,389 85,478 85,806 86,619 86,884 - - - - - 635,401 1,020,677 62%Organic Resources-Mulch/Compost35 - 6,946 12,682 13,460 2,827 3,830 - - - - - 39,781 51,940 77% Clean Air/ReLeaf51,483 38,089 37,556 37,531 37,588 37,686 37,703 - - - - - 277,634 451,610 61% Sub Total4,118,473 3,520,208 3,290,442 3,309,178 3,419,218 3,393,516 3,477,204 - - - - - 24,528,239 39,525,017 62%Total Charges for Services9,029,129 8,608,326 8,007,341 8,660,106 8,501,346 9,040,169 9,266,959 - - - - - 61,113,375 103,775,327 59%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 8,000 0% Bad Checks Fines11 20 10 12 24 - 24 - - - - - 101 779 13% Credit Reports- - - - - - - - - - - - - - NA Court Fees- 1,344 - 1,322 - - - - - - - - 2,666 10,000 27% Plan Commission Application Fee250 2,700 1,600 2,400 2,300 1,600 1,400 - - - - - 12,250 18,480 66% Zoning Appeals Application Fee650 125 700 1,425 1,625 1,675 1,720 - - - - - 7,920 12,360 64% Zoning Admin Fees1,100 750 1,050 1,600 1,300 1,700 1,500 - - - - - 9,000 8,000 113% Zoning Admin Fines- - - - - - - - - - - - - 3,000 0% Tax Abatement Admin Fees- - 2,913 1,956 - 2,211 1,329 - - - - - 8,409 15,000 56% Test Filling Fees50 200 250 200 150 50 200 - - - - - 1,100 900 122% Econ Dev-CDBG Loan Late Fees- - - 10 - 490 - - - - - - 500 500 100% Sub Total2,061 5,139 6,523 8,925 5,399 7,726 6,173 - - - - - 41,946 77,019 54%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee20 5 - 5 - - - - - - - - 30 - NA Rental Unit Safety Fees- - - - 750 1,500 - - - - - - 2,250 100,000 2% Demolition & Boarding3,098 4,325 4,317 4,378 1,371 2,470 3,264 - - - - - 23,223 98,200 24% Collections449 2,491 2,008 1,250 - 429 13,530 - - - - - 20,156 3,600 560% Environmental Violations24,439 10,500 22,026 14,383 10,002 27,016 24,345 - - - - - 132,711 131,000 101% Ordinance Violation650 - 2,900 7,600 2,411 2,210 5,225 - - - - - 20,996 48,400 43% Animal Ordinance Violation19,610 28,495 (44,295) 2,017 550 1,096 1,577 - - - - - 9,050 - NA Forfeitures-Civil Penalties425 1,038 985 10,012 250 2,195 33,866 - - - - - 48,771 121,000 40%Sub Total48,690 46,854 (12,058) 39,645 15,333 36,915 81,808 - - - - - 257,187 515,100 50%22 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Fines, Forfeitures, & FeesParkingStreet Parking Fines2,761 2,432 4,140 6,436 3,815 6,221 4,205 - - - - - 30,011 66,100 45%Public Safety False Alarms Fine4,173 11,366 3,712 2,023 2,512 4,255 4,607 - - - - - 32,649 100,300 33% Noise Ordinance115 95 70 20 2,986 3,074 1,589 - - - - - 7,949 1,000 795% Curfew Violation- - - - - - - - - - - - - 1,000 0% Impound Towing Fees530 620 740 570 610 640 496 - - - - - 4,206 10,000 42%Sub Total4,818 12,081 4,522 2,613 6,108 7,970 6,692 - - - - - 44,803 112,300 40% Total Fines, Forfeitures, & Fees58,330 66,506 3,127 57,619 30,655 58,832 98,878 - - - - - 373,946 770,519 49%Other IncomeMiscellaneous Revenue Miscellaneous Revenue51,848 106,822 37,233 100,461 26,239 24,004 (12,731) - - - - - 333,876 526,206 63% Sale of Scrap Metal3,876 2,116 3,590 1,476 1,623 3,790 7,591 - - - - - 24,063 26,490 91% Bond Interest Rebate- - - 45,718 - - - - - - - - 45,718 88,057 52% Bosch Principal Income- - 17,736 - - 17,869 - - - - - - 35,604 69,632 51% Bosch Interest Income IDFA- - 267 - - 134 - - - - - - 401 2,379 17% Origination Fees- - - 7,750 - - - - - - - - 7,750 7,000 111% Loan Servicing Fees8,703 7,908 - - - 359 3,000 - - - - - 19,970 17,000 117% Sub Total64,427 116,846 58,826 155,405 27,862 46,155 (2,140) - - - - - 467,382 736,764 63% Bank Account Interest247,262 74,427 67,151 385,080 47,893 56,887 425,511 - - - - - 1,304,212 2,541,332 51% Rental of Property2,047 20,300 20,761 7,063 23,786 10,832 (637) - - - - - 84,151 126,103 67% Donations548,608 1,502 609,311 994 1,214 388,893 1,406 - - - - - 1,551,928 4,866,760 32% 3rd Party Revenue Cable TV Franchise Fees- - 162,574 - 169,473 - - - - - - - 332,047 700,000 47% AT&T Franchise Fees- - - 35,160 - - - - - - - - 35,160 135,000 26%Sub Total- - 162,574 35,160 169,473 - - - - - - - 367,207 835,000 44%Total Other Income862,344 213,075 918,624 583,702 270,229 502,767 424,140 - - - - - 3,774,880 9,105,959 41%Reimbursements Miscellaneous Reimbursements645 9,160 3,926 (96,588) 5,405 117,425 12,349 - - - - - 52,322 63,117 83% Insurance Claim- - - - - - - - - - - - - 40,000 0% IT Services6,471 6,377 6,471 6,471 6,471 6,471 6,471 - - - - - 45,200 77,647 58% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Lamppost Program- - - 1,350 1,800 3,500 1,100 - - - - - 7,750 8,000 97% Energy Rebates- - - - 77,120 - - - - - - - 77,120 75,979 102% Repair Reimbursement75 - 75 8,604 - 710 75 - - - - - 9,539 - NA Salary/Overtime Reimb2,574 9,900 8,421 3,140 9,489 46,731 22,400 - - - - - 102,654 387,000 27% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates- 340,848 31,192 30,441 198,970 - 30,861 - - - - - 632,311 601,450 105% Beck's Lake Reimbursement- - 8,114 - - - - - - - - - 8,114 8,114 100% EPA Professional Services- - - - - - - - - - - - - - NA Total Reimbursements9,764 366,284 58,200 (46,582) 299,254 174,836 73,257 - - - - - 935,011 1,313,107 71%23 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,435,249 3,433,527 3,548,093 3,444,470 11,274,105 3,459,807 7,594,624 - - - - - 39,189,875 56,407,468 69% PILOT512,861 512,860 512,860 512,860 512,860 512,860 512,860 - - - - - 3,590,021 6,154,321 58% Administration Cost Allocation696,661 696,674 696,674 696,674 696,674 696,674 696,674 - - - - - 4,876,705 8,360,075 58% IT Cost Allocation760,815 760,821 760,821 760,821 760,821 760,821 760,821 - - - - - 5,325,741 9,129,846 58% Liability Insurance Allocation272,054 272,086 272,086 272,086 272,086 272,086 272,086 - - - - - 1,904,570 3,265,000 58% Payroll Cost Allocation206,352 206,348 206,348 206,348 206,348 206,348 206,348 - - - - - 1,444,440 2,506,180 58% Facilities Management Allocation10,818 10,797 10,797 10,797 10,797 10,797 10,797 - - - - - 75,600 129,585 58% Utility Customer Service Mgmt Allocation147,022 147,019 147,019 147,019 147,019 147,019 147,019 - - - - - 1,029,136 1,764,231 58% Sub Total9,041,832 6,040,132 6,154,698 6,051,075 13,880,710 6,066,412 10,201,229 - - - - - 57,436,088 87,716,706 65%Sale of Assets Sale of Capital Assets- - - - - - - - - - - - - 13,000 0% Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property1,000 24,993 - - - - - - - - - - 25,993 100,000 26% Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 10,000 0% Sub Total1,000 24,993 - - - - - - - - - - 25,993 123,000 21% Issuance of Debt Capital Lease Proceeds- - - - - 900,928 - - - - - - 900,928 900,928 100% Bond Proceeds- - - 76,100 7,533,900 - - - - - - - 7,610,000 7,610,000 100% Premium on Bonds- - - - 1,250,022 - - - - - - - 1,250,022 1,250,022 100% Sub Total- - - 76,100 8,783,922 900,928 - - - - - - 9,760,950 9,760,950 100% Refunds Refunds273 3,622 5,874 60,359 13,007 (6,469) 259 - - - - - 76,925 62,847 122% Specific Stop Loss- - - 133,739 3,884 58,968 11,801 - - - - - 208,391 196,590 106% Utility Receipts Tax Refund- - - 10,695 - - - - - - - - 10,695 10,695 100% Sub Total273 3,622 5,874 204,793 16,891 52,499 12,060 - - - - - 296,012 270,132 110% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 211,261 - 6,000 - 250,000 6,000 - - - - - 479,261 701,038 68% Interfund Loan - Interest Income- 35,403 - - - - - - - - - - 35,403 66,291 53% Other Loan - Principal Income429 5,931 611 2,922 443 4,875 5,261 - - - - - 20,471 31,996 64% Other Loan - Interest Income- - - 417 97,760 1,631 33,511 - - - - - 133,319 202,300 66% Sub Total6,429 252,595 611 9,339 98,202 256,506 44,772 - - - - - 668,454 1,001,625 67%Total Other Sources9,049,534 6,321,342 6,161,183 6,341,306 22,779,725 7,276,346 10,258,062 - - - - - 68,187,498 98,872,413 69%Revenue Total23,317,346 19,672,607 19,581,165 20,948,855 66,601,955 77,805,585 27,585,864 - - - - - 255,513,377 404,519,574 63%24 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 73,215 65,435 75,228 98,307 74,555 74,695 81,082 - - - - - 542,516 1,006,485 54%Community Initiatives101 14,825 28,771 350,437 34,534 87,780 48,869 24,441 - - - - - 589,657 1,290,881 46%Clerk101 52,635 54,274 45,970 59,562 48,108 42,266 50,129 - - - - - 352,945 668,839 53%Community Police Review Office 101- - - - - 2,701 6,452 - - - - - 9,153 123,530 7%Common Council101 27,616 55,413 34,572 51,579 54,178 71,361 37,259 - - - - - 331,978 737,921 45%General City101- - 43,000 - - - - - - - - - 43,000 43,000 100%Controller' Office101 162,116 161,321 180,742 214,656 153,328 196,526 162,139 - - - - - 1,230,828 2,308,428 53%Human Resources101 55,358 49,024 54,884 74,531 44,468 49,532 49,703 - - - - - 377,500 735,444 51%Diversity & Inclusion101 31,137 32,682 29,936 44,969 43,126 40,624 41,114 - - - - - 263,588 700,014 38%Human Rights101 19,745 22,471 21,853 25,909 18,181 20,164 27,419 - - - - - 155,742 438,995 35%Legal101 118,717 115,419 123,427 152,534 123,126 98,063 94,476 - - - - - 825,762 1,559,166 53%Sub Total555,364 584,810 960,050 756,581 646,849 644,801 574,213 - - - - - 4,722,668 9,612,703 49%Public WorksEngineering101 262,290 251,902 235,407 311,482 229,537 228,693 236,927 - - - - - 1,756,237 3,516,584 50%Office of Sustainability101 1,677 1,679 1,679 4,679 1,679 6,080 10,357 - - - - - 27,831 226,136 12%AmeriCorps Grant Program101 22,699 22,800 22,938 32,103 24,899 20,446 23,698 - - - - - 169,583 431,824 39%Sub Total286,666 276,380 260,024 348,264 256,114 255,219 270,983 - - - - - 1,953,651 4,174,544 47%Public SafetyPolice101 2,463,331 2,335,463 2,420,377 3,026,710 2,248,136 2,348,097 2,359,350 - - - - - 17,201,464 30,712,105 56%Crime Lab101 54,445 56,520 50,186 62,916 51,419 50,673 53,020 - - - - - 379,179 798,425 47%Fire101 2,114,952 1,946,682 2,061,821 2,782,873 1,961,237 2,090,396 2,004,982 - - - - - 14,962,942 26,552,821 56%EMS101 64,246 63,033 54,728 60,370 53,689 49,322 50,303 - - - - - 395,690 816,358 48%Fire Training Center101 2,553 - 2,364 794 2,894 806 2,181 - - - - - 11,592 148,000 8%Sub Total4,699,527 4,401,697 4,589,476 5,933,664 4,317,376 4,539,293 4,469,836 - - - - - 32,950,868 59,027,708 56%Arts & CultureMorris PAC101 76,560 68,405 81,945 108,769 82,116 95,687 96,163 - - - - - 609,645 1,388,573 44%Palais Royale101 17,172 9,582 13,544 13,554 9,912 15,653 10,321 - - - - - 89,738 225,756 40%Sub Total93,731 77,987 95,489 122,323 92,028 111,340 106,483 - - - - - 699,382 1,614,330 43%Total General Fund5,635,288 5,340,875 5,905,038 7,160,831 5,312,367 5,550,654 5,421,515 - - - - - 40,326,569 74,429,285 54%Venues, Parks & ArtsParks & RecreationPark Administration201 137,889 120,770 112,863 131,681 128,165 125,313 127,753 - - - - - 884,434 1,601,596 55%Park Maintenance201 547,125 484,603 510,762 737,946 558,862 595,042 637,759 - - - - - 4,072,099 7,097,819 57%Golf Courses201 106,682 75,818 173,233 153,247 188,450 171,785 151,736 - - - - - 1,020,950 1,541,045 66%Recreation201 288,470 161,421 170,904 201,063 217,160 277,678 278,300 - - - - - 1,594,996 2,954,292 54%Marketing & Events201 66,132 62,736 73,805 100,835 77,530 43,967 84,708 - - - - - 509,712 1,134,983 45%Park Projects & Capital201 9,616 99,009 469 688 29,778 26,923 63,711 - - - - - 230,193 1,592,197 14%Potawatomi Zoo201 350,161 164 164 350,164 164 164 164 - - - - - 701,145 701,965 100%Park Debt201- - - 4,400 - - - - - - - - 4,400 5,000 88%Morris Palais Marketing273- - - - 832 1,664 832 - - - - - 3,328 29,984 11%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - - - - 3,533 - - - - - - 3,533 30,000 12%Morris PAC Improvement416- - - - - 81,702 4,242 - - - - - 85,944 51,625 166%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%City Cemetery730- - - - - - - - - - - - - - NA Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total1,506,076 1,004,520 1,042,200 1,680,023 1,200,940 1,327,771 1,349,204 - - - - - 9,110,735 16,890,506 54%Parking GaragesParking Enforcement601332 330 330 310 330 330 330 - - - - - 2,292 13,962 16%Parking General Operations601 78,489 7,229 9,626 7,659 12,846 7,541 7,257 - - - - - 130,648 565,052 23%Main Street Garage601 6,826 9,655 5,620 20,814 19,580 9,558 2,661 - - - - - 74,714 240,171 31%Leighton Plaza Garage601 11,792 10,486 7,574 12,867 7,740 10,069 6,845 - - - - - 67,373 240,278 28%Wayne Street Garage601 6,499 6,695 5,564 7,477 5,333 5,415 2,056 - - - - - 39,039 181,432 22%Eddy St Commons Garage601- - - - - - - - - - - - - - NA Sub Total103,939 34,395 28,714 49,126 45,830 32,913 19,149 - - - - - 314,066 1,240,895 25%Period Ending: July 31, 202125 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Century CenterCentury Center Operations 670 185,124 199,434 202,628 239,672 215,221 214,667 247,904 - - - - - 1,504,650 4,233,454 36%Century Center Capital671- - - - - - - - - - - - - - NA Century Center Energy Saving672- - - 203,185 - - - - - - - - 203,185 406,711 50%Sub Total185,124 199,434 202,628 442,857 215,221 214,667 247,904 - - - - - 1,707,835 4,640,165 37%Total Venues, Parks & Arts1,795,139 1,238,349 1,273,542 2,172,007 1,461,991 1,575,351 1,616,257 - - - - - 11,132,636 22,771,566 49%Public SafetyPolice DepartmentPolice Seizures216 19,260 51,783 - - - - - - - - - - 71,043 97,043 73%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 148,048 31,551 16,730 28,546 3,529 41,897 15,197 - - - - - 285,499 397,330 72%Public Safety Local Income Tax - Police 249 347,023 306,344 323,476 488,923 403,183 431,690 406,390 - - - - - 2,707,029 4,737,560 57%Police Take Home Vehicle278- - 165 105 - - - - - - - - 270 50,000 1%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- - - - - - - - - - - - - 17,250 0%COPS More Grants295- - 8,625 25,273 10,696 20,084 - - - - - - 64,678 175,151 37%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705- - - - - - - - - - - - - - NA Sub Total514,331 389,678 348,995 542,847 417,408 493,672 421,587 - - - - - 3,128,519 5,503,834 57%Fire DepartmentPublic Safety Local Income Tax - Fire 249 328,355 307,712 314,398 496,564 398,923 439,457 414,752 - - - - - 2,700,161 4,880,453 55%Fire Department Capital287 561,345 - 48,125 4,750 167,231 100,364 553,270 - - - - - 1,435,085 3,686,776 39%EMS Operating Fund288 607,079 - - - - - - - - - - - 607,079 707,215 86%Haz-Mat289- - - - - - - - - - - - - 10,000 0%Indiana River Rescue291 (1,300) 1,950 2,243 5,548 9,479 14,055 1,580 - - - - - 33,555 92,300 36%Sub Total1,495,479 309,662 364,767 506,862 575,633 553,875 969,602 - - - - - 4,775,880 9,376,744 51%Total Public Safety2,009,810 699,340 713,762 1,049,709 993,041 1,047,547 1,391,189 - - - - - 7,904,399 14,880,578 53%Public WorksStreetsMotor Vehicle Highway202 1,909,790 917,821 1,183,120 644,891 601,766 691,953 627,363 - - - - - 6,576,704 11,043,895 60%Local Road & Street251 369,450 249,783 313,567 261,492 492,375 265,188 265,191 - - - - - 2,217,046 4,829,250 46%LOIT 2016 Special Distribution 257- 23,927 - - - - - - - - - - 23,927 209,463 11%Local Road & Bridge Grant265 778,207 - 360,033 - - - - - - - - - 1,138,240 3,420,585 33%MVH Restricted Fund266 31,279 143,527 81,664 127,160 53,233 408,216 567,769 - - - - - 1,412,847 3,476,587 41%Major Moves412 6,587 922 - 31,089 - 16,227 1,071 - - - - - 55,896 747,059 7%Project ReLeaf655 45,025 45,026 44,816 44,761 45,155 44,913 44,965 - - - - - 314,662 634,287 50%Sub Total3,140,338 1,381,008 1,983,200 1,109,393 1,192,528 1,426,497 1,506,358 - - - - - 11,739,322 24,361,126 48%Solid WasteSolid Waste Operations610 412,061 350,113 736,836 591,302 551,143 673,449 599,451 - - - - - 3,914,355 6,789,740 58%Solid Waste Capital611 161,823 147,604 - 76,259 128,665 - 161,823 - - - - - 676,175 1,440,255 47%Sub Total573,884 497,717 736,836 667,561 679,808 673,449 761,274 - - - - - 4,590,531 8,229,995 56%Water WorksWater Works Operations620 1,976,533 1,729,387 1,414,873 1,753,794 1,433,385 1,665,555 1,639,312 - - - - - 11,612,840 22,233,330 52%Water Works Capital622 128,880 6,134 73,444 42,292 30,128 281,627 155,390 - - - - - 717,894 6,264,442 11%Water Works Deposit624 1,138 360 327 1,899 240 252 1,603 - - - - - 5,818 17,381 33%Water Works Sinking (Debt Service) 6252 36 65 1,068 95 208,188 693 - - - - - 210,148 1,535,817 14%Water Works Bond Reserve626 1,251 392 357 2,074 262 275 1,751 - - - - - 6,362 20,000 32%Water Works Oper & Maint Reserve 629 2,624 822 749 4,349 549 577 3,671 - - - - - 13,341 41,884 32%Sub Total2,110,429 1,737,131 1,489,816 1,805,476 1,464,659 2,156,474 1,802,419 - - - - - 12,566,403 30,112,854 42%26 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Wastewater/Sewer/Organic ResourcesSewer Repair Insurance 640 49,434 87,137 53,150 76,879 29,934 83,569 64,070 - - - - - 444,172 860,002 52%Sewer Division641 638,176 461,187 407,204 1,661,137 384,570 431,588 436,438 - - - - - 4,420,299 8,765,680 50%Concrete Crew641 40,163 41,072 40,058 43,078 33,127 32,091 47,213 - - - - - 276,803 514,138 54%Wastewater Operations641 2,594,127 2,461,601 2,623,054 2,624,470 2,414,380 2,819,558 2,495,212 - - - - - 18,032,401 35,487,470 51%Organic Resources641 181,923 144,899 89,810 138,436 65,050 72,867 180,541 - - - - - 873,526 1,517,674 58%Sewage Works Capital642 38,486 - - 332,694 1,071,582 528,119 933,409 - - - - - 2,904,291 13,278,180 22%Sewage Works Oper & Maint Reserve 643 5,000 1,566 1,428 8,289 1,047 1,099 6,995 - - - - - 25,424 75,112 34%Sewage Works Sinking (Debt Service) 649- - - 1,850 756,833 - - - - - - - 758,683 7,694,771 10%Sewage Works Customer Deposit 654585 187 183 1,095 142 152 990 - - - - - 3,334 5,578 60%Sub Total3,547,894 3,197,649 3,214,887 4,887,928 4,756,665 3,969,042 4,164,868 - - - - - 27,738,932 68,198,605 41%Storm Water FeesStorm Sewer Fund667 23,535 42,547 74,799 2,402 10,528 149,669 6,398 - - - - - 309,878 1,789,594 17%Sub Total23,535 42,547 74,799 2,402 10,528 149,669 6,398 - - - - - 309,878 1,789,594 17%Total Public Works9,396,080 6,856,051 7,499,538 8,472,760 8,104,188 8,375,131 8,241,318 - - - - - 56,945,066 132,692,174 43%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 9,540 4,200 6,794 21,159 7,805 4,133 - - - - - - 53,631 59,671 90%Economic Development State Grants 210- - 18,003 - - 18,003 14,216 - - - - - 50,221 672,694 7%DCI Operating 211 257,023 258,754 310,110 355,536 251,364 263,979 263,735 - - - - - 1,960,501 4,139,650 47%DCI Grants212 164,339 190,486 53,005 177,225 143,633 161,071 239,840 - - - - - 1,129,599 9,006,825 13%Unsafe Building219 11,653 940 560 910 3,590 14,429 63,814 - - - - - 95,896 113,805 84%Rental Units Regulation221 14,919 14,919 14,920 20,781 14,921 15,493 10,220 - - - - - 106,172 368,577 29%Neighborhood Code Enforcement 230 190,533 148,755 149,130 241,049 156,817 146,300 176,008 - - - - - 1,208,592 2,483,743 49%Animal Resource Center230 46,225 42,467 35,120 41,771 28,595 42,628 18,284 - - - - - 255,090 573,212 45%NEAT Crew230 68,401 79,080 75,733 92,562 76,424 94,585 77,049 - - - - - 563,832 1,033,471 55%UDAG410 6,000 - - 6,000 - - 6,000 - - - - - 18,000 24,000 75%Building Dept Operations600 145,412 125,164 159,575 140,902 114,362 108,913 130,287 - - - - - 924,615 1,669,946 55%Industrial Revolving Fund754 11,287 199,126 141,967 612,661 3,809 12,762 304,778 - - - - - 1,286,389 7,488,560 17%Total Dept of Community Investment925,331 1,063,891 964,916 1,710,557 801,318 882,294 1,304,231 - - - - - 7,652,538 27,634,153 28%Liability InsuranceSafety & Risk Management226 2,348 1,915 5,354 1,802 1,832 2,502 2,307 - - - - - 18,059 67,374 27%Business Insurance226 26,242 - 41,575 4,708 24,632 - 911,010 - - - - - 1,008,167 895,000 113%Liability Insurance226 43,831 15,444 82,161 16,476 29,573 16,181 72,713 - - - - - 276,379 2,515,835 11%Workers Compensation226 57,343 99,567 78,221 218,172 44,574 523,884 101,592 - - - - - 1,123,352 1,273,753 88%Catastrophic Events226213 22,840 - - 1,215 - - - - - - - 24,268 40,321 60%Total Liability Insurance129,977 139,766 207,310 241,158 101,827 542,567 1,087,621 - - - - - 2,450,225 4,792,282 51%Central ServicesEquipment Services222 520,271 494,784 773,734 681,423 530,934 630,522 690,170 - - - - - 4,321,837 8,220,259 53%Print Shop222835 835 835 - - - - - - - - - 2,504 3,340 75%Radio Shop222 19,443 25,577 22,892 21,690 14,077 14,111 14,078 - - - - - 131,869 268,992 49%Building Maintenance222 15,837 16,627 11,362 18,901 15,670 16,506 16,074 - - - - - 110,976 206,275 54%Facilities Management222 11,458 11,691 11,938 14,602 11,921 11,477 11,374 - - - - - 84,460 157,031 54%Central Services Capital224- 7,500 72,763 4,245 - 16,396 - - - - - - 100,904 128,212 79%Total Central Services567,844 557,014 893,523 740,861 572,602 689,012 731,697 - - - - - 4,752,552 8,984,109 53%27 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Capital & Debt Service Funds2017 Park Bond Debt Service 312 580,058 - - - - - 609,133 - - - - - 1,189,190 1,189,193 100%2018 Fire Station #9 Debt Service 350 175,941 - - - - - 169,366 - - - - - 345,306 345,307 100%Local Income Tax - Certified Shares 404 1,098,936 1,245,315 755,069 680,226 576,414 659,035 987,641 - - - - - 6,002,636 15,086,396 40%Cumulative Capital Development 406 28,103 26,958 - 48,541 107,261 - 28,103 - - - - - 238,966 397,118 60%Cumulative Capital Improvement 407 21,850 21,845 21,845 21,845 21,845 21,845 21,845 - - - - - 152,920 262,145 58%Local Income Tax - Economic Develop. 408 695,459 225,194 603,839 607,183 550,648 629,882 1,060,540 - - - - - 4,372,744 17,177,250 25%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2021 Infrastructure Bond Capital 455- - - - 141,172 4,800 657,679 - - - - - 803,650 8,601,026 9%2017 Park Bond Capital471 66,580 6,346 285,005 110,416 305,936 14,716 164,495 - - - - - 953,494 5,459,738 17%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- 1,231,478 - - 364,950 - - - - - - - 1,596,428 2,858,669 56%South Bend Building Corporation 755- 1,445,278 647,198 - 8,860,022 - - - - - - - 10,952,498 12,035,889 91%2015 Smart Streets Bond Debt Service 756- 854,234 - 1,650 - - - - - - - - 855,884 1,712,819 50%2015 Park Bond Debt Service757- 185,516 - - - - - - - - - - 185,516 374,382 50%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - 25,681 0%2017 Eddy St. Commons Bond Debt 760- 744,500 - - - - - - - - - - 744,500 1,710,875 44%Total Capital & Debt Service2,666,927 5,986,664 2,312,956 1,469,860 10,928,247 1,330,278 3,698,800 - - - - - 28,393,732 67,236,489 42%OtherInternal Service FundsIT / Innovation /311 Call Center 279 677,216 1,001,326 799,348 534,652 726,769 477,229 746,753 - - - - - 4,963,292 11,078,601 45%Self-Funded Employee Benefits 711 837,113 1,677,279 1,811,791 1,337,862 1,093,830 1,093,585 1,242,082 - - - - - 9,093,543 18,740,402 49%Unemployment Compensation713 13,632 5,737 44 2,648 8,524 6,475 11,295 - - - - - 48,355 55,000 88%Parental Leave714 7,250 10,936 19,229 8,544 10,979 12,883 11,837 - - - - - 81,657 253,846 32%Sub Total1,535,210 2,695,278 2,630,412 1,883,706 1,840,102 1,590,172 2,011,967 - - - - - 14,186,847 30,127,849 47%MiscellaneousGift, Donation, Bequest217 36,953 21,348 24,447 57,325 33,001 72,484 39,962 - - - - - 285,520 861,593 33%Loss Recovery227 69,630 - - - - - - - - - - - 69,630 69,630 100%Human Rights Federal Grants258 45,493 12,773 19,048 21,549 17,379 14,704 14,701 - - - - - 145,647 282,833 51%American Rescue Plan263- - 1,361 16,207 27,590 13,711 22,879 - - - - - 81,748 - NA COVID-19 Response264 505,696 216,130 253,683 217,574 162,330 1,126,358 109,501 - - - - - 2,591,271 3,691,004 70%Sub Total657,771 250,251 298,538 312,654 240,300 1,227,258 187,043 - - - - - 3,173,815 4,905,060 65%Fiduciary FundsFire Pension701 346,209 344,372 345,182 339,276 354,500 339,126 341,915 - - - - - 2,410,580 4,496,259 54%Police Pension702 515,145 521,956 499,533 496,414 493,810 491,541 494,872 - - - - - 3,513,271 6,057,740 58%Sub Total861,354 866,328 844,715 835,690 848,310 830,667 836,787 - - - - - 5,923,851 10,553,999 56%Total Other3,054,335 3,811,857 3,773,665 3,032,050 2,928,712 3,648,096 3,035,797 - - - - - 23,284,513 45,586,909 51%Total Civil City26,180,730 25,693,807 23,544,251 26,049,794 31,204,293 23,640,929 26,528,425 - - - - - 182,842,229 399,007,545 46%28 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: July 31, 2021Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 4,666,480 137,511 1,797,876 455,153 127,309 475,857 4,428,102 - - - - - 12,088,288 27,590,104 44%TIF West Washington422- 518 - 1,600 - 20,266 - - - - - - 22,383 358,843 6%TIF River East Development Area 429 68,946 77,104 690 395,845 2,229 43,426 613 - - - - - 588,852 5,716,913 10%TIF Southside Development #1 430 174,680 47,514 111,784 51,365 227,102 94,139 22,129 - - - - - 728,713 6,343,516 11%TIF Douglas Road435- 1,368 - 3,808 - - 9,625 - - - - - 14,800 90,283 16%TIF River East Residential Area 436 1,981,000 246,664 205,104 673,180 - - 2,199,375 - - - - - 5,305,323 5,597,031 95%Sub Total6,891,106 510,679 2,115,453 1,580,950 356,640 633,688 6,659,843 - - - - - 18,748,359 45,696,690 41%Redevelopment FundsRedevelopment General433 23,995 302,724 150,846 13,950 67,660 27,130 6,700 - - - - - 593,005 813,297 73%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 30,228 - 22,800 7,637 - - 71,513 - - - - - 132,179 2,578,007 5%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total54,223 302,724 173,646 21,587 67,660 27,130 78,213 - - - - - 725,184 3,391,303 21%Debt Service FundsAirport 2003 Debt Reserve315937 294 268 1,554 196 206 1,311 - - - - - 4,766 40,000 12%SBCDA 2003 Debt Reserve328 1,567 491 447 2,598 328 344 2,192 - - - - - 7,967 50,000 16%2019 South Shore Double Tracking Res. 352- 512,875 - - - - - - - - - - 512,875 1,027,750 50%2020 TIF Library Bond Debt Reserve 353- - - - - - 11 - - - - - 11 - NA Sub Total2,504 513,659 715 4,151 524 551 3,514 - - - - - 525,619 1,117,750 47%Total Redevelopment Funds6,947,833 1,327,062 2,289,814 1,606,689 424,824 661,369 6,741,571 - - - - - 19,999,162 50,205,743 40%Total Expenditures33,128,564 27,020,869 25,834,065 27,656,483 31,629,117 24,302,298 33,269,996 - - - - - 202,841,391 449,213,288 45%29 Civil City DebtCapital Leases147 2016 Central Services - Print Shop Copier 2016 N/A 2020 222 Monthly 32,525 1,838 - 1,838 16 - 1,854 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 645 - 645 6 - 651 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 345,933 - 345,933 2,764 - 348,697 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 823,956 - 823,956 9,420 - 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 16,243 - 16,243 186 - 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 258,698 - 258,698 2,910 - 261,609 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,209,108 - 598,320 21,980 610,788 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 1,171 - 1,171 11 - 1,182 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 671,622 - 332,563 11,448 339,059 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 26,750 - 26,750 670 - 27,420 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 584,102 - 584,102 15,898 - 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 3,378 - 2,345 94 1,033 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 3,683 - 2,201 121 1,481 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 3,057,462 - 1,196,093 76,218 1,861,369 1,272,311 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 3,993 - 3,993 46 - 4,040 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 163,790 - 60,664 6,812 103,126 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 100,679 - 51,484 4,075 49,194 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 4,737 - 4,737 101 - 4,838 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 320,450 - 103,448 9,422 217,002 112,870 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 123,645 - 38,720 7,802 84,925 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 4,019 - 4,019 102 - 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 20,400 - 8,505 795 11,894 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 3,293 - 1,589 238 1,704 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,046,121 - 290,471 22,205 755,651 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 62,827 - 30,647 3,141 32,180 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 31,976 - 10,280 1,162 21,695 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 7,527 - 5,984 239 1,543 6,223 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 106,282 - 33,714 5,314 72,569 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 175,066 - 51,893 7,551 123,173 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 4,297 - 3,002 146 1,295 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 2,650 - 1,851 90 799 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 3,544 - 1,194 150 2,350 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 2,264 - 842 94 1,422 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 5,995 - 2,309 247 3,686 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 7,894 - 2,838 330 5,056 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 2,387 - 758 116 1,629 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 30,510 - 30,510 758 - 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 18,347 - 5,316 842 13,031 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 192,785 - 95,438 3,856 97,347 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 3,958 - 2,018 151 1,940 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 6,297 - 3,375 201 2,923 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 25,457 - 5,720 1,824 19,737 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 31,467 - 8,568 1,285 22,899 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - - - 62,126 - 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 13,826 - 5,955 553 7,872 6,508 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 8,836 - 1,985 633 6,851 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 25,016 - 6,380 803 18,635 7,184 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual 217,111 159,246 - 50,793 7,073 108,453 57,865 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 3,006 - 1,170 90 1,836 1,260 PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt Payments30 PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsCivil City DebtCapital Leases continued209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 6,156,108 - 1,209,127 58,706 4,946,981 1,267,832 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 5,301 - 1,989 171 3,312 2,160 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 - 2,566 720 126 1,845 846 214 2021 Network Solutions Cisco Infrastructure Lease2021 N/A 2025 279 Annual 900,000 - 900,928 218,757 1,658 682,171 220,415 216 2021 Dell Computer Equipment Lease 72021 N/A 2025 279 Annual 529,046 - 529,046 113,957 - 415,089 113,957 217 2021 Dell Computer Equipment Lease 82021 N/A 2024 279 Annual 214,222 - 214,222 56,672 - 157,550 56,672 Total City Capital Lease Debt33,682,873 15,950,711 1,646,762 6,722,253 290,650 10,875,220 7,012,903 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 835,000 - 410,000 16,700 425,000 426,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds2001 2010 2021 755 Biannual 9,250,000 330,000 - 330,000 6,600 - 336,600 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 3,670,000 - 1,420,000 146,750 2,250,000 1,566,750 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Revenue Bonds Refunding 20102010 2020 2030 649 Biannual 4,830,000 4,680,000 - 390,000 187,200 4,290,000 577,200 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 13,560,000 - 1,005,000 537,375 12,555,000 1,542,375 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,465,000 - 385,000 176,861 5,080,000 561,861 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 16,540,000 - 1,150,000 399,680 15,390,000 1,549,680 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 2,785,000 - 675,000 54,029 2,110,000 729,029 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 4,220,000 - 250,000 149,355 3,970,000 399,355 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 1,878,241 - 139,344 59,927 1,738,897 199,271 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,535,000 - 225,000 149,381 4,310,000 374,381 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 14,495,000 - 2,775,000 289,900 11,720,000 3,064,900 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 1,775,000 - 275,000 53,250 1,500,000 328,250 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 24,780,000 - 475,000 1,235,875 24,305,000 1,710,875 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,170,000 - 825,000 364,190 11,345,000 1,189,190 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,605,000 - 205,000 140,306 4,400,000 345,306 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,175,000 - 175,000 149,100 3,000,000 324,100 215 2021 EDIT Infrastructure Bonds 2021 N/A 2036 755 Biannual 7,610,000 - 7,610,000 150,000 70,964 7,460,000 220,964 Total City Bond Debt213,521,953 122,312,498 7,610,000 11,259,344 4,348,561 118,663,154 15,607,905 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 380,253 - 24,000 - 356,253 24,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 938,982 - 102,623 18,269 836,359 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,040,537 - 324,414 48,022 716,123 372,436 212 2020 Interfund Loan from Fund 641 to Fund 6102020 N/A 2021 610 One-time 250,000 250,000 - 250,000 - - 250,000 Total City Interfund Loan Debt8,450,579 2,609,773 - 701,037 66,291 1,908,735 767,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 244,589 - 23,877 8,243 220,712 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,571,844 - 181,519 44,168 1,390,325 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,370,300 - 291,274 115,437 3,079,026 406,711 Total City Loan Payable Debt7,892,297 5,186,733 - 496,670 167,848 4,690,063 664,518 Total Civil City Debt263,547,702 146,059,714 9,256,762 19,179,304 4,873,349 136,137,172 24,052,654 31 PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 875,207 - 158,193 41,807 717,014 200,000 Total Redevelopment Capital Lease Debt2,510,278 875,207 - 158,193 41,807 717,014 200,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 35,604 - 35,604 401 - 36,005 Total Redevelopment Loan Payable Debt1,040,000 35,604 - 35,604 401 - 36,005 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 6,855,000 - 1,590,000 328,640 5,265,000 1,918,640 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,905,000 - 905,000 187,266 3,000,000 1,092,266 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 470,000 - 470,000 14,100 - 484,100 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 24,530,000 - 1,515,000 947,956 23,015,000 2,462,956 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,920,000 - 335,000 55,713 1,585,000 390,713 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 21,630,000 - 1,030,000 680,819 20,600,000 1,710,819 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,255,000 - 685,000 302,550 9,570,000 987,550 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,715,000 - 650,000 377,750 7,065,000 1,027,750 2102020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,225,000 - 75,000 83,352 4,150,000 158,352 Total Redevelopment Revenue Bond Debt130,695,000 81,505,000 - 7,255,000 2,978,146 74,250,000 10,233,146 Total Redevelopment Commission Debt134,245,278 82,415,811 - 7,448,797 3,020,354 74,967,014 10,469,151 Total Debt397,792,980 228,475,526 9,256,762 26,628,102 7,893,703 211,104,186 34,521,805 32 City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 7 7 8 8 8 8 - - - - - Community Initiatives4 4 4 4 4 4 4 4 - - - - - City Clerk5 5 5 4 4 4 4 5 - - - - - Community Police Review Board 1 - - - - - 1 1 - - - - - Common Council9 9 9 9 9 9 9 9 - - - - - Controller's Office22 21 19 20 20 20 20 19 - - - - - Human Resources7 6 6 5 5 6 6 6 - - - - - Diversity & Inclusion3 3 3 3 3 3 3 3 - - - - - Human Rights4 3 3 2 2 2 3 3 - - - - - Legal Department12 12 12 11 9 10 9 9 - - - - - Engineering24 24 23 24 24 23 23 23 - - - - - Office of Sustainability1 - - - - - 1 1 - - - - - AmeriCorps Grant Program2 1 1 1 1 1 1 1 - - - - - Police Department227 223 221 222 214 216 215 212 - - - - - Police Crime Lab7 6 6 6 6 6 6 6 - - - - - Fire Department216 212 212 221 212 209 208 206 - - - - - EMS4 4 4 4 4 4 4 4 - - - - - Morris Performing Arts Center 10 8 9 9 9 9 9 9 - - - - - 566 548 544 552 534 534 534 529 - - - - - 201 - Parks & RecreationAdministration6 5 5 5 6 6 6 6 - - - - - Maintenance47 48 49 49 48 47 47 46 - - - - - Golf Courses8 8 8 7 7 7 8 8 - - - - - Recreation18 19 19 19 18 18 18 18 - - - - - Marketing & Events8 8 7 7 8 8 8 8 - - - - - 87 88 88 87 87 86 87 86 - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 51 51 49 48 51 51 50 - - - - - Curb & Sidewalk8 7 7 8 8 8 8 8 - - - - - 59 58 58 57 56 59 59 58 - - - - - 211 - Department of Community InvestmentCommunity Investment29 27 27 27 26 27 26 27 - - - - - Historic Preservation2 2 2 2 1 1 1 1 - - - - - 31 29 29 29 27 28 27 28 - - - - - July 31, 202133 City of South BendStaffing HeadcountJuly 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec221 - Rental Units RegulationRental Unit Inspection4 3 3 3 3 3 2 2 - - - - - 222 - Central ServicesEquipment Services 31 26 27 26 26 26 26 27 - - - - - Radio Shop3 3 3 2 2 2 2 2 - - - - - Building Maintenance3 2 2 3 3 3 3 3 - - - - - Facilities Management1 1 1 1 1 1 1 1 - - - - - 38 32 33 32 32 32 32 33 - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.17 18 17 17 17 17 17 16 - - - - - NEAT Crew4 4 4 4 4 4 4 4 - - - - - Animal Resource Center9 9 9 9 9 9 9 9 - - - - - 30 31 30 30 30 30 30 29 - - - - - 249 - Public Safety LOITPolice Department49 41 41 41 49 49 49 49 - - - - - Fire Department49 41 41 41 49 49 49 49 - - - - - 98 82 82 82 98 98 98 98 - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 1 1 - - - - - HUD1 1 1 1 1 1 1 1 - - - - - 2 2 2 2 2 2 2 2 - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 7 7 7 7 7 - - - - - Innovation & Technology23 22 22 22 22 21 20 21 - - - - - 30 29 29 29 29 28 27 28 - - - - - 600 - Consolidated Building FundBuilding Department16 14 14 14 14 14 13 14 - - - - - 610 - Solid WasteSolid Waste24 24 24 23 22 22 23 24 - - - - - 620 - Water WorksWater Works68 61 61 63 62 60 57 59 - - - - - 34 City of South BendStaffing HeadcountJuly 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 2 2 - - - - - 641 - Sewage Works Sewers 35 35 34 34 35 34 34 35 - - - - - Concrete Crew4 4 4 4 4 4 4 4 - - - - - Wastewater44 42 42 41 41 41 41 40 - - - - - Organic Resources6 6 6 6 6 6 6 6 - - - - - 89 87 86 85 86 85 85 85 - - - - - 670 - Century CenterCentury Center7 5 5 5 5 5 5 5 - - - - - Total Full-Time Employees by Fund1,151 1,095 1,090 1,095 1,089 1,088 1,083 1,082 - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 7 7 8 8 8 8 - - - - - Community Initiatives4 4 4 4 4 4 4 4 - - - - - City Clerk5 5 5 4 4 4 4 5 - - - - - Community Police Review Board 1 - - - - - 1 1 - - - - - Common Council9 9 9 9 9 9 9 9 - - - - - Controller's Office22 21 19 20 20 20 20 19 - - - - - Human Resources7 6 6 5 5 6 6 6 - - - - - Diversity & Inclusion3 3 3 3 3 3 3 3 - - - - - Human Rights6 5 5 4 4 4 5 5 - - - - - Legal Department12 12 12 11 9 10 9 9 - - - - - Central Services38 32 33 32 32 32 32 33 - - - - - 115 104 103 99 98 100 101 102 - - - - - Public WorksEngineering24 24 23 24 24 23 23 23 - - - - - Streets & Sewers100 99 98 97 97 99 99 99 - - - - - Solid Waste24 24 24 23 22 22 23 24 - - - - - Wastewater44 42 42 41 41 41 41 40 - - - - - Organic Resources6 6 6 6 6 6 6 6 - - - - - Water Works68 61 61 63 62 60 57 59 - - - - - 266 256 254 254 252 251 249 251 - - - - - 35 City of South BendStaffing HeadcountJuly 31, 2021Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 226 225 220 220 222 223 222 - - - - - Police - Civilians43 40 40 42 42 42 42 41 - - - - - Police - Police Recruit8 4 3 7 7 7 5 4 - - - - - Fire/EMS - Sworn Firefighters 256 250 250 250 249 247 246 244 - - - - - Fire/EMS - Civilians7 7 7 7 7 7 7 7 - - - - - Fire/EMS - Fire Recruits6 - - 9 9 8 8 8 - - - - - 552 527 525 535 534 533 531 526 - - - - - Venues, Parks & ArtsParks & Recreation87 88 88 87 87 86 87 86 - - - - - Morris Performing Arts Center 10 8 9 9 9 9 9 9 - - - - - Century Center7 5 5 5 5 5 5 5 - - - - - 104 101 102 101 101 100 101 100 - - - - - Department of Community InvestmentCommunity Investment31 29 29 29 27 28 27 28 - - - - - Office of Sustainability1 - - - - - 1 1 - - - - - AmeriCorps Grant Program2 1 1 1 1 1 1 1 - - - - - Code Enforcement25 25 24 24 24 24 23 22 - - - - - Animal Resource Center9 9 9 9 9 9 9 9 - - - - - Building Department16 14 14 14 14 14 13 14 - - - - - 84 78 77 77 75 76 74 75 - - - - - Department of Innovation & Technology30 29 29 29 29 28 27 28 - - - - - Total Full-Time Employees by Activity1,151 1,095 1,090 1,095 1,089 1,088 1,083 1,082 - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundDiversity & Inclusion - - - - - - 1 - - - - - Human Rights - - - - - 1 1 - - - - - Legal Department 1 1 1 1 1 1 1 - - - - - Engineering 1 1 1 1 1 1 1 - - - - - Police Department 17 18 20 20 20 20 19 - - - - - Police Crime Lab 1 1 2 2 2 2 1 - - - - - Fire Department 1 1 1 1 1 1 1 - - - - - Morris Performing Arts Center 5 5 4 4 4 4 4 - - - - - 26 27 29 29 29 30 29 - - - - - 36 City of South BendStaffing HeadcountJuly 31, 2021Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec201 - Parks & RecreationMaintenance 17 18 21 19 20 21 19 - - - - - Golf Courses 40 40 51 51 57 56 57 - - - - - Recreation 23 23 24 24 24 26 26 - - - - - Marketing & Events - - 1 1 1 1 1 - - - - - 80 81 97 95 102 104 103 - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting3 2 5 4 3 5 3 - - - - - 211 - Department of Community InvestmentHistoric Preservation1 1 1 1 1 1 1 - - - - - 222 - Central ServicesEquipment Services1 1 1 1 1 1 1 - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 1 1 1 1 - - - - - Animal Resource Center1 1 1 1 2 2 2 - - - - - 2 2 2 2 3 3 3 - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 1 1 - - - - - 620 - Water WorksWater Works2 2 2 2 2 - - - - - - - 641 - Sewage Works Sewers5 5 5 5 3 3 3 - - - - - 670 - Century CenterCentury Center3 3 3 3 3 3 3 - - - - - Total Part-Time Employees by Fund124 125 146 143 148 151 147 - - - - - 37 City of South BendStaffing HeadcountJuly 31, 2021Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 2 2 2 2 5 6 - - - - - City Clerk 2 2 2 2 2 2 2 - - - - - Common Council 6 6 6 6 6 6 6 - - - - - Human Resources 1 1 2 3 3 2 2 - - - - - Legal Department - - - - 3 3 3 - - - - - Engineering 1 1 - - 5 5 5 - - - - - AmeriCorps Grant Program 10 10 10 10 10 9 7 - - - - - Police Department - - - 2 3 24 24 - - - - - Police Crime Lab- - - - - - 1 - - - - - 22 22 22 25 34 56 56 - - - - - 201 - Parks & RecreationMaintenance9 8 8 15 21 25 27 - - - - - Golf Courses9 9 9 10 10 12 12 - - - - - Recreation59 59 31 33 100 128 128 - - - - - Marketing & Events- - - - - - 7 - - - - - 77 76 48 58 131 165 174 - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - 5 6 6 7 5 - - - - - Curb & Sidewalk- - 1 1 3 3 2 - - - - - - - 6 7 9 10 7 - - - - - 230 - Code Enforcement FundNEAT Crew1 1 1 1 1 1 1 - - - - - Animal Resource Center2 2 2 2 1 1 1 - - - - - 3 3 3 3 2 2 2 - - - - - 279 - IT / Innovation / 311 Call CenterInnovation & Technology- - - - - 2 3 - - - - - 610 - Solid WasteSolid Waste- - - 1 1 1 - - - - - - 620 - Water WorksWater Works1 1 1 - - 4 4 - - - - - 38 City of South BendStaffing HeadcountJuly 31, 2021Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 3 3 7 7 9 8 8 - - - - - Wastewater - - 1 1 - 1 1 - - - - - 3 3 8 8 9 9 9 - - - - - Total Paid Temporary, Seasonal, and Intern Staff106 105 88 102 186 249 255 - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull-Time Staff1,151 1,095 1,090 1,095 1,089 1,088 1,083 1,082 - - - - - Part-Time Staff124 125 146 143 148 151 147 - - - - - Temporary / Seasonal106 105 88 102 186 249 255 - - - - - City Total1,151 1,325 1,320 1,329 1,334 1,422 1,483 1,484 - - - - - 39 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 42,705,987 40,660,123 39,300,913 39,300,913 24,251,281 24,251,281 15,049,632 62% Intergov./ Shared Revenues 4,750,922 4,837,992 3,943,752 4,042,131 2,213,063 2,213,063 1,829,068 55% Intergov./ Grants 419,724 191,097 177,238 177,238 799,560 799,560 (622,322) 451% Licenses & Permits 283,282 281,230 265,025 266,020 183,931 183,931 82,089 69% Charges for Services 1,626,516 4,468,596 4,713,599 4,838,999 3,033,151 3,033,151 1,805,848 63% Fines, Forfeitures, and Fees 24,068 5,298 8,525 13,325 5,135 5,135 8,190 39% Interest Earnings 907,722 309,268 548,936 548,936 227,440 227,440 321,496 41% Donations 1,534,957 1,357,432 1,452,800 1,452,800 357,500 357,500 1,095,300 25% Other Income 1,602,843 1,706,245 1,459,420 1,369,231 584,579 584,579 784,652 43% Interfund Allocation Reimb 7,460,048 8,563,135 9,896,054 9,896,054 5,772,689 5,772,689 4,123,365 58% Interfund Transfers In 135,000 6,283,500 2,827,215 2,827,215 1,843,744 1,843,744 983,471 65% PILOT 6,340,990 6,221,791 6,154,321 6,154,321 3,590,021 3,590,021 2,564,300 58% Total Revenue 67,792,059 74,885,707 70,747,798 70,887,183 42,862,092 42,862,092 28,025,089 60% Expenditures by Subdivisions Mayor 864,336 1,037,853 1,005,985 1,006,485 542,516 4,690 547,206 459,279 54% Community Initiatives - 300,312 940,881 1,290,881 589,657 197,500 787,157 503,724 61% City Clerk 498,306 512,958 665,083 668,839 352,945 6,275 359,220 309,619 54% Community Police Review Office - - - 123,530 9,153 - 9,153 114,377 7% Common Council 536,158 483,761 693,909 737,921 331,978 54,792 386,770 351,151 52% General City 43,000 44,841 43,000 43,000 43,000 - 43,000 - 100% Finance 2,469,719 2,217,244 2,277,123 2,308,428 1,230,828 44,957 1,275,785 1,032,643 55% Human Resources - 597,913 734,444 735,444 377,500 13 377,513 357,931 51% Diversity & Inclusion - 254,986 568,390 700,014 263,588 44,690 308,278 391,736 44% Human Rights General 257,243 267,591 438,592 438,995 155,742 22,076 177,818 261,177 41% Legal Dept 1,177,385 1,299,029 1,557,916 1,559,166 825,762 32,341 858,103 701,063 55% Police General 30,011,366 27,639,992 30,551,690 30,712,105 17,201,464 160,659 17,362,123 13,349,982 57% Crime Lab - 552,838 797,312 798,425 379,179 2 379,181 419,244 47% Fire General 21,716,141 26,056,166 26,468,401 26,552,821 14,962,942 219,803 15,182,745 11,370,076 57% EMS - 592,302 810,101 816,358 395,690 17,304 412,995 403,363 51% Fire Training Center - 30,175 148,000 148,000 11,592 10,803 22,394 125,606 15% Morris PAC 1,091,053 1,003,966 1,360,920 1,388,573 609,645 54,578 664,223 724,350 48% Palais Royale 358,410 221,414 218,047 225,756 89,738 30,470 120,208 105,548 53% Engineering 2,724,221 2,879,656 3,303,257 3,516,584 1,756,237 195,390 1,951,628 1,564,957 55% Sustainability 171,719 234,165 199,146 226,136 27,831 50,000 77,831 148,305 34% AmeriCorps 357,600 307,799 417,483 431,824 169,583 1,601 171,184 260,640 40% Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 40,326,569 1,147,946 41,474,514 32,954,771 56% Expenditures by Type Personnel Salaries & Wages 36,055,875 38,858,879 40,770,894 40,943,694 22,627,956 - 22,627,956 18,315,738 55% Fringe Benefits 11,145,074 13,303,099 13,912,565 13,829,555 7,849,718 1,325 7,851,043 5,978,512 57% Total Personnel 47,200,949 52,161,978 54,683,459 54,773,249 30,477,674 1,325 30,478,999 24,294,250 56% Supplies 1,609,558 1,720,163 2,292,821 2,404,493 1,170,451 163,062 1,333,513 1,070,981 55% Services & Charges Professional Services 1,380,819 1,755,294 2,045,289 2,586,181 663,239 704,600 1,367,838 1,218,343 53% Printing & Advertising 134,261 83,792 220,773 217,705 51,358 23,955 75,312 142,393 35% Utilities 689,427 663,087 778,508 778,508 403,960 - 403,960 374,548 52% Education & Training 91,606 152,685 241,484 233,471 88,587 10,556 99,143 134,328 42% Travel 87,683 17,787 92,168 79,032 2,135 2,810 4,945 74,087 6% Repairs & Maintenance 2,110,509 2,191,066 2,460,404 2,578,696 1,132,382 106,276 1,238,658 1,340,037 48% Debt Service Principal 151,720 149,934 149,565 149,565 145,798 - 145,798 3,767 97% Debt Service Interest & Fees 6,245 3,937 2,240 2,240 1,667 - 1,667 573 74% Grants & Subsidies 46,026 48,635 325,000 675,000 374,374 11,750 386,124 288,876 57% Other Services & Charges 394,145 500,043 587,849 631,025 378,214 73,613 451,827 179,198 72% Total Services & Charges 5,092,440 5,566,260 6,903,280 7,931,423 3,241,714 933,558 4,175,273 3,756,150 53% Operating Expenditures 53,902,948 59,448,401 63,879,560 65,109,165 34,889,839 1,097,946 35,987,784 29,121,381 55% Capital 125,115 - - - - 50,000 50,000 (50,000) - Interfund Interfund Allocations 7,614,119 6,910,980 9,320,120 9,320,120 5,436,730 - 5,436,730 3,883,390 58% Interfund Transfers Out 634,475 175,579 - - - - - - - Total Interfund 8,248,594 7,086,559 9,320,120 9,320,120 5,436,730 - 5,436,730 3,883,390 58% Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 40,326,569 1,147,946 41,474,514 32,954,771 56% Net Surplus / (Deficit) 5,515,403 8,350,746 (2,451,882) (3,542,102) 2,535,523 1,387,578 Beginning Cash Balance 38,854,906 44,871,229 53,544,921 Cash Adjustments 500,919 322,946 - Ending Cash Balance 44,871,229 53,544,921 50,002,819 55,630,042 Cash Reserves Target 21,796,830 23,287,236 26,050,250 Fund Purpose: The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility. Cash Reserves Target 35% of Annual expenditures 40 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name Mayor's Office Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 537,624 568,439 584,707 584,707 314,714 - 314,714 269,993 54% Fringe Benefits 181,423 199,062 208,360 208,360 116,648 - 116,648 91,712 56% Total Personnel 719,047 767,501 793,067 793,067 431,361 - 431,361 361,705 54% Supplies 750 6,028 850 4,350 2,002 8 2,010 2,340 46% Services & Charges Professional Services - 143,724 7,000 7,000 - - - 7,000 0% Printing & Advertising 18,742 25,634 40,500 37,634 15,663 4,682 20,345 17,289 54% Education & Training 105 - 1,000 1,000 700 - 700 300 70% Travel 5,059 - 5,000 4,300 - - - 4,300 0% Repairs & Maintenance 250 800 150 650 500 - 500 150 77% Other Services & Charges 186 740 500 566 172 - 172 394 30% Total Services & Charges 24,342 170,898 54,150 51,150 17,035 4,682 21,717 29,433 42% Operating Expenditures 744,139 944,428 848,067 848,567 450,398 4,690 455,088 393,478 54% Interfund Allocations 120,197 93,425 157,918 157,918 92,118 - 92,118 65,800 58% Total Expenditures 864,336 1,037,853 1,005,985 1,006,485 542,516 4,690 547,206 459,278 54% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. The Professional Services budget was much higher in 2020 than 2021 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police Department and provide suggestions for policy improvements. 41 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Community Initiatives Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 119,402 223,064 223,064 124,411 - 124,411 98,653 56% Fringe Benefits - 46,102 89,817 89,817 52,335 - 52,335 37,482 58% Total Personnel - 165,504 312,881 312,881 176,747 - 176,747 136,135 56% Supplies - - - - - - - - - Services & Charges Professional Services - 134,808 403,000 401,000 85,500 187,500 273,000 128,000 68% Printing & Advertising - - - 2,000 1,410 - 1,410 590 71% Education & Training - - - - - - - - - Travel - - - - - - - - - Grant & Subsidies - - 225,000 575,000 326,000 10,000 336,000 239,000 58% Other Services & Charges - - - - - - - - - Total Services & Charges - 134,808 628,000 978,000 412,910 197,500 610,410 367,590 62% Total Expenditures - 300,312 940,881 1,290,881 589,657 197,500 787,157 503,725 61% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2021, this division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. In 2020, two new positions were added: GVI Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the VPA Recreation Division (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. This division has $225,000 in grants for violence reduction initiatives in the community, and $380,000 set aside for the S.A.V.E. Program through Goodwill. 42 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name City Clerk Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 258,911 270,954 310,119 310,119 156,863 - 156,863 153,256 51% Fringe Benefits 85,361 103,502 121,838 121,838 63,456 240 63,696 58,142 52% Total Personnel 344,272 374,456 431,957 431,957 220,319 240 220,559 211,398 51% Supplies 11,385 6,389 4,700 4,700 3,798 - 3,798 902 81% Services & Charges Professional Services 20,177 25,275 27,500 12,593 8,251 393 8,643 3,949 69% Printing & Advertising 33,443 18,528 27,500 22,014 10,144 5,482 15,626 6,388 71% Education & Training 2,880 1,393 3,000 15,600 8,200 - 8,200 7,400 53% Travel 481 342 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 6,491 32,656 5,000 13,400 6,373 - 6,373 7,027 48% Other Services & Charges 2,849 4,963 4,500 7,650 4,904 160 5,064 2,586 66% Total Services & Charges 66,322 83,157 72,500 76,256 37,872 6,035 43,907 32,350 58% Operating Expenditures 421,979 464,002 509,157 512,913 261,989 6,275 268,264 244,650 52% Interfund Allocations 76,327 48,956 155,926 155,926 90,956 - 90,956 64,970 58% Total Expenditures 498,306 512,958 665,083 668,839 352,945 6,275 359,220 309,620 54% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service From 2020 to 2021, the salary caps for the following positions will increase: Executive Assistant to the City Clerk - increase 15% | Chief Deputy Clerk - increase 14% | Ordinance Violations Bureau Clerk - increase 4.5%. City-wide, all salary caps will increase by 0.8% from 2020 to 2021. Printing and advertising includes $19,500 for required legal notices in the newspaper to adverstise public meetings. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 43 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Community Police Review Office Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - 65,000 7,500 - 7,500 57,500 12% Fringe Benefits - - - 24,230 1,653 - 1,653 22,577 7% Total Personnel - - - 89,230 9,153 - 9,153 80,077 10% Supplies - - - - - - - - - Services & Charges Professional Services - - - 9,300 - - - 9,300 0% Repairs & Maintenance - - - 25,000 - - - 25,000 0% Total Services & Charges - - - 34,300 - - - 34,300 0% Total Expenditures - - - 123,530 9,153 - 9,153 114,377 7% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board. The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly, impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct. This division is funded by property tax revenue collected in the General Fund. This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office, including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon, and dispostions thereof. The Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide periodic reports and an annual report. 44 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name Common Council Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 195,562 187,249 226,304 226,304 105,245 - 105,245 121,059 47% Fringe Benefits 100,195 84,521 143,997 143,997 55,371 - 55,371 88,626 38% Total Personnel 295,757 271,770 370,301 370,301 160,615 - 160,615 209,685 43% Supplies 2,784 2,716 5,000 5,000 956 - 956 4,044 19% Services & Charges Professional Services 162,889 117,174 217,308 257,389 115,911 54,556 170,468 86,921 66% Printing & Advertising 12,558 7,973 9,097 9,097 1,388 - 1,388 7,709 15% Education & Training 496 2,069 12,000 3,470 - - - 3,470 0% Travel 1,378 1,479 10,000 3,300 - - - 3,300 0% Repairs & Maintenance - 34,153 1,255 25,386 18,670 236 18,906 6,480 74% Other Services & Charges 3,764 4,091 14,010 9,040 2,389 - 2,389 6,651 26% Total Services & Charges 181,084 166,939 263,670 307,682 138,358 54,792 193,151 114,531 63% Operating Expenditures 479,626 441,425 638,971 682,983 299,930 54,792 354,722 328,260 52% Interfund Allocations 56,532 42,336 54,938 54,938 32,048 - 32,048 22,890 58% Total Expenditures 536,158 483,761 693,909 737,921 331,978 54,792 386,770 351,150 52% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. The budget accounts for the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2021, the annual salary will be $20,256. There is a small budget of $44,000 for interns. Professional services include $200k for legal services for the Council. $5,000 is budgeted for upgrades for the informal meeting room. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 45 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Controller's Office Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,619,488 1,353,939 1,445,027 1,445,027 759,958 - 759,958 685,069 53% Fringe Benefits 502,640 480,160 540,798 540,798 267,496 - 267,496 273,302 49% Total Personnel 2,122,128 1,834,099 1,985,825 1,985,825 1,027,454 - 1,027,454 958,371 52% Supplies 14,283 14,013 16,420 15,825 5,161 119 5,280 10,545 33% Services & Charges Professional Services 51,168 43,980 55,000 83,280 67,780 43,250 111,030 (27,750) 133% Printing & Advertising 327 1,203 2,000 5,620 4,494 291 4,785 835 85% Education & Training 7,175 1,994 5,760 4,260 2,542 - 2,542 1,718 60% Travel 12,343 2,045 6,000 1,500 - 1,297 1,297 203 86% Repairs & Maintenance 784 2,254 1,100 1,100 103 - 103 997 9% Other Services & Charges 33,225 14,429 11,585 17,585 10,461 - 10,461 7,124 59% Total Services & Charges 105,021 65,905 81,445 113,345 85,380 44,838 130,218 (16,873) 115% Operating Expenditures 2,241,432 1,914,017 2,083,690 2,114,995 1,117,995 44,957 1,162,952 952,043 55% Interfund Allocations 228,287 303,227 193,433 193,433 112,833 - 112,833 80,600 58% Total Expenditures 2,469,719 2,217,244 2,277,123 2,308,428 1,230,828 44,957 1,275,785 1,032,643 55% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This budget accounts for the expenditures of the Controller's Office. 87% of the Controller's Office budget is for the wages and benefits of its 22 full-time staff members which include payroll, purchasing, and accounting staff. Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and ACFR preparation. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper. In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101). Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 46 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name Human Resources Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 374,910 446,303 446,303 229,838 - 229,838 216,465 51% Fringe Benefits - 139,389 170,653 170,653 87,142 - 87,142 83,511 51% Total Personnel - 514,299 616,956 616,956 316,980 - 316,980 299,976 51% Supplies - 642 750 1,750 1,489 13 1,502 248 86% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - 999 7,060 6,560 - - - 6,560 0% Education & Training - 795 3,200 3,200 730 - 730 2,470 23% Travel - - 3,000 3,000 - - - 3,000 0% Repairs & Maintenance - 100 - 150 150 - 150 - 100% Other Services & Charges - 1,760 6,000 6,350 1,288 - 1,288 5,062 20% Total Services & Charges - 3,655 19,260 19,260 2,168 - 2,168 17,092 11% Operating Expenditures - 518,596 636,966 637,966 320,637 13 320,650 317,316 50% Interfund Allocations - 79,317 97,478 97,478 56,863 - 56,863 40,615 58% Total Expenditures - 597,913 734,444 735,444 377,500 13 377,513 357,931 51% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees. In 2020, Human Resources was separated into its own department budget. Personnel (6 positions), supplies, and services associated with Human Resources were transferred out of the Controller's Office budget and budgeted in this department going forward. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 47 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Diversity & Inclusion Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 165,515 226,777 226,777 113,394 - 113,394 113,383 50% Fringe Benefits - 50,278 75,209 75,209 37,207 - 37,207 38,002 49% Total Personnel - 215,793 301,986 301,986 150,600 - 150,600 151,385 50% Supplies - 74 1,500 1,500 901 - 901 599 60% Services & Charges Professional Services - 14,260 80,000 251,224 64,434 44,690 109,124 142,100 43% Printing & Advertising - 2,025 3,000 3,000 1,516 - 1,516 1,484 51% Education & Training - 1,000 100,000 60,400 5,400 - 5,400 55,000 9% Travel - - 10,000 8,900 - - - 8,900 0% Repairs & Maintenance - 50 - - - - - - - Other Services & Charges - 2,843 8,500 9,600 3,753 - 3,753 5,847 39% Total Services & Charges - 20,177 201,500 333,124 75,103 44,690 119,793 213,331 36% Operating Expenditures - 236,044 504,986 636,610 226,604 44,690 271,294 365,315 43% Interfund Allocations - 18,942 63,404 63,404 36,984 - 36,984 26,420 58% Total Expenditures - 254,986 568,390 700,014 263,588 44,690 308,278 391,735 44% Revenue Charges for Services - - 35,000 35,000 - - 35,000 0% Other Income - 400 - - - - - - Donations - 50,000 - - - - - - Total Revenue - 50,400 35,000 35,000 - - 35,000 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive. This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 2020: Living Cities Inclusive Procurement grant $50,000 2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175) In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel (3 positions), supplies, and services associated with Diversity & Inclusion were transferred out of the Controller's budget and budgeted in this division going forward. The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS 48 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Human Rights Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 116,754 134,381 238,622 238,622 65,678 - 65,678 172,944 28% Fringe Benefits 30,779 49,745 90,378 90,378 27,183 - 27,183 63,195 30% Total Personnel 147,533 184,125 329,000 329,000 92,861 - 92,861 236,139 28% Supplies 1,022 765 1,000 1,000 681 288 969 31 97% Services & Charges Professional Services 2,902 819 1,070 4,350 2,065 386 2,451 1,899 56% Printing & Advertising - 347 1,571 1,645 250 84 334 1,311 20% Education & Training 2,320 600 2,500 391 - - - 391 0% Travel - - - - - - - - - Repairs & Maintenance 9,275 9,716 9,200 9,393 4,979 4,093 9,072 321 97% Other Services & Charges 44,701 44,073 48,076 47,041 27,970 17,226 45,195 1,846 96% Total Services & Charges 59,198 55,555 62,417 62,820 35,264 21,788 57,052 5,768 91% Operating Expenditures 207,752 240,446 392,417 392,820 128,807 22,076 150,883 241,938 38% Interfund Allocations 49,491 27,145 46,175 46,175 26,935 - 26,935 19,240 58% Total Expenditures 257,243 267,591 438,592 438,995 155,742 22,076 177,818 261,178 41% Revenue Other Income 39,613 30,069 30,000 30,000 30,049 30,049 (49) 100% Total Revenue 39,613 30,069 30,000 30,000 30,049 30,049 (49) 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. This division is funded by property tax revenue collected in the General Fund. Starting in 2019, as part of the interlocal agreement, St Joseph County will pay $30,000 a year to support the HRC. Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human Rights Federal Grant Fund (#258). In 2017, the South Bend Human Rights Commission entered into an interlocal agreement with St. Joseph County. In 2019, the South Bend Human Rights Commission handled 4,279 inquiries, both city and county. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC in the amount of $30,000 per year to support the costs associated with the increased caseload. In 2021, the Director of Human Rights position was added back. The Director of Human Rights will serve on the senior leadership team of the Office of Diversity and Inclusion and provide strategic leadership for the administration, operation, and functions of the Human Rights Commission in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County Human Rights Ordinance. The director shall manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public accommodations, and education. 49 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name Legal Department Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 798,210 907,628 996,152 996,152 538,091 - 538,091 458,061 54% Fringe Benefits 251,604 298,375 345,475 345,475 174,464 - 174,464 171,011 50% Total Personnel 1,049,814 1,206,003 1,341,627 1,341,627 712,555 - 712,555 629,072 53% Supplies 1,771 3,568 3,550 3,550 514 - 514 3,036 14% Services & Charges Professional Services 475 1,440 2,550 2,550 - 20,000 20,000 (17,450) 784% Printing & Advertising - 106 500 500 - - - 500 0% Education & Training 10,998 8,063 11,000 11,021 1,284 5,345 6,629 4,392 60% Travel 2,804 - 5,000 4,000 - - - 4,000 0% Repairs & Maintenance - 100 - - - - - - - Other Services & Charges 14,804 16,929 18,800 21,029 9,389 6,997 16,386 4,643 78% Total Services & Charges 29,081 26,638 37,850 39,100 10,674 32,341 43,015 (3,915) 110% Operating Expenditures 1,080,666 1,236,209 1,383,027 1,384,277 723,743 32,341 756,084 628,193 55% Interfund Allocations 96,719 62,820 174,889 174,889 102,019 - 102,019 72,870 58% Total Expenditures 1,177,385 1,299,029 1,557,916 1,559,166 825,762 32,341 858,103 701,063 55% Revenue Charges for Services 66,475 135,710 91,799 91,799 45,672 45,672 46,128 50% Other Income 394 - - - - - - - Interfund Allocation Reimb 54,689 56,529 - - - - - - Total Revenue 121,558 192,239 91,799 91,799 45,672 45,672 46,128 50% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. This department is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation. 86% of the Legal Department's budget is for the wages and benefits of its tweleve (12) full-time staff members and seasonal interns. From 2020 to 2021, the personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. Interfund allocations have increased as a result of a Worker's Compensation claim allocated to Legal between 2017-2019. All other items in the "Services and Charges" category have been decreased. 50 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Engineering Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,630,795 1,680,220 1,816,881 1,816,881 1,001,671 - 1,001,671 815,210 55% Fringe Benefits 515,864 588,063 645,176 645,176 342,035 525 342,560 302,616 53% Total Personnel 2,146,659 2,268,284 2,462,057 2,462,057 1,343,706 525 1,344,231 1,117,826 55% Supplies 12,665 5,144 22,700 22,700 3,901 405 4,307 18,393 19% Services & Charges Professional Services 139,573 151,673 150,000 361,831 61,517 192,427 253,944 107,888 70% Printing & Advertising 3,520 1,872 8,535 9,567 2,034 495 2,529 7,038 26% Education & Training 7,953 1,500 21,000 21,000 271 200 471 20,529 2% Travel 9,682 3,762 15,250 15,273 1,265 898 2,163 13,110 14% Repairs & Maintenance 4,840 5,718 26,500 26,500 3,660 - 3,660 22,840 14% Debt Service Principal 14,637 10,755 8,259 8,259 4,493 - 4,493 3,766 54% Debt Service Interest & Fees 407 194 624 624 51 - 51 573 8% Other Services & Charges 18,918 12,314 21,300 21,741 4,571 441 5,012 16,729 23% Total Services & Charges 199,530 187,788 251,468 464,795 77,863 194,460 272,323 192,473 59% Operating Expenditures 2,358,855 2,461,216 2,736,225 2,949,552 1,425,470 195,390 1,620,861 1,328,692 55% Interfund Allocations 365,366 418,440 567,032 567,032 330,767 - 330,767 236,265 58% Total Expenditures 2,724,221 2,879,656 3,303,257 3,516,584 1,756,237 195,390 1,951,628 1,564,957 55% Revenue Licenses & Permits 160,730 161,952 127,000 127,000 76,635 76,635 50,365 60% Charges for Services 136,717 415,210 192,000 192,000 96,000 96,000 96,000 50% Other Income 10,321 21,032 5,000 5,000 - - 5,000 0% Interfund Allocation Reimb 1,400,059 1,436,881 1,449,233 1,449,233 845,383 845,383 603,850 58% Total Revenue 1,707,827 2,035,075 1,773,233 1,773,233 1,018,018 1,018,018 755,215 57% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and inspecting construction. Engineering is a division of the Department of Public Works. This division is funded by property tax revenue collected in the General Fund, an interfund allocation, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). The salaries and benefits for the Engineering staff is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement. The Engineering division's budget is primarily personnel costs. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for permanent part-time engineers. Supplies include office supplies and supplies for engineers to perform field work. Professional Services include consulting and design services for various Public Works projects. 51 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Office of Sustainability Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 81,071 85,683 85,548 85,548 9,692 - 9,692 75,856 11% Fringe Benefits 26,572 27,950 28,965 28,965 2,799 - 2,799 26,166 10% Total Personnel 107,643 113,634 114,513 114,513 12,492 - 12,492 102,022 11% Supplies 3,934 23,361 1,250 1,338 88 - 88 1,250 7% Services & Charges Professional Services 37,201 74,584 53,000 79,902 3,000 - 3,000 76,902 4% Printing & Advertising - - 675 675 - - - 675 0% Education & Training 18 86 1,400 1,400 - - - 1,400 0% Travel 201 - 2,162 2,162 - - - 2,162 0% Repairs & Maintenance - - - - - - - - - Other Services & Charges 3,487 12,760 6,000 6,000 500 - 500 5,500 8% Total Services & Charges 40,908 87,431 63,237 90,139 3,500 - 3,500 86,639 4% Operating Expenditures 152,485 224,425 179,000 205,990 16,080 - 16,080 189,911 8% Capital - - - - - 50,000 50,000 (50,000) - Interfund Allocations 19,234 9,740 20,146 20,146 11,751 - 11,751 8,395 58% Total Expenditures 171,719 234,165 199,146 226,136 27,831 50,000 77,831 148,306 34% Revenue Other Income - 9,299 - - - - - - Total Revenue - 9,299 - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of the Department of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. Professional services are for climate action and climate adaptation planning. Rate case participation will not be funded by Sustainability except for specific renewable or efficiency actions at the Indiana Utility Regulatory Commission (IURC). No implementation activity or capital projects will be schedule for 2021. The Office of Sustainability will not install any electric vehicle chargers, however intends to install, one per year thereafter for the next several years. Therefore showing a decrease in supplies, services and capital. Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222). 52 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name AmeriCorps Grant Program Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 244,129 225,247 263,032 263,032 131,017 - 131,017 132,015 50% Fringe Benefits 40,651 37,207 57,140 57,140 21,578 - 21,578 35,562 38% Total Personnel 284,780 262,454 320,172 320,172 152,595 - 152,595 167,577 48% Supplies 43,669 10,067 30,850 30,850 2,903 - 2,903 27,947 9% Services & Charges Professional Services 12,054 31,982 44,051 58,392 12,739 1,601 14,341 44,051 25% Printing & Advertising 594 139 1,200 1,200 - - - 1,200 0% Education & Training 4,769 676 3,624 3,624 - - - 3,624 0% Travel 10,609 726 10,006 10,006 - - - 10,006 0% Repairs & Maintenance - - 400 400 - - - 400 0% Other Services & Charges 1,125 1,755 7,180 7,180 1,345 - 1,345 5,835 19% Total Services & Charges 29,151 35,278 66,461 80,802 14,085 1,601 15,686 65,116 19% Total Expenditures 357,600 307,799 417,483 431,824 169,583 1,601 171,184 260,640 40% Revenue Intergov./ Grants 117,240 176,231 177,238 177,238 138,118 138,118 39,120 78% Interfund Transfers In 135,000 105,000 120,000 120,000 70,000 70,000 50,000 58% Total Revenue 252,240 281,231 297,238 297,238 208,118 208,118 89,120 70% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of the Department of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and interfund transfers in from City departments that benefit from the AmeriCorps program. • Living Allowance line item = largest increase. Due to 1) additional members awarded by AmeriCorps and 2) assumed 10% increase in living allowance beginning in Sept. 2021 (to be covered by increase in grant award June 2021). Additional members will serve in DCI, SBFD, and other depts. Additional members have minimal impact on program overhead or staffing costs. • Supplies, services and charges decrease as program becomes established and startup tasks and purchases have been completed. • AmeriCorps is a reimbursement grant, so the City is required to budget for the total cost of the program. While the program grows to serve more residents and provide capacity to more City programs, the proportion of expenses reimbursed by a grant increases every year. In other words, the percent of total costs that the City matches decreases every year. 53 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name Police Department Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 17,218,225 15,563,454 16,627,644 16,645,444 9,432,685 - 9,432,685 7,212,759 57% Fringe Benefits 5,275,228 5,423,162 5,468,221 5,450,421 3,214,310 - 3,214,310 2,236,111 59% Total Personnel 22,493,452 20,986,615 22,095,865 22,095,865 12,646,995 - 12,646,995 9,448,870 57% Supplies 905,823 767,165 1,152,960 1,208,016 551,656 114,860 666,516 541,500 55% Services & Charges Professional Services 657,704 765,305 710,000 753,666 149,267 7,790 157,057 596,609 21% Printing & Advertising - 3,288 24,721 24,721 5,623 - 5,623 19,098 23% Utilities 185,066 170,952 174,408 174,408 102,927 - 102,927 71,481 59% Education & Training 350 426 - 16,500 16,314 - 16,314 186 99% Travel 1,339 1,648 250 250 - - - 250 0% Repairs & Maintenance 906,259 871,987 980,199 1,013,972 510,578 6,506 517,084 496,888 51% Debt Service Principal 137,083 139,178 141,306 141,306 141,305 - 141,305 1 100% Debt Service Interest & Fees 5,837 3,742 1,616 1,616 1,615 - 1,615 1 100% Grants & Subsidies 3,026 5,635 57,000 57,000 5,374 1,750 7,124 49,876 12% Other Services & Charges 252,846 272,619 349,908 361,328 232,792 29,753 262,545 98,783 73% Total Services & Charges 2,149,511 2,234,781 2,439,408 2,544,767 1,165,796 45,799 1,211,595 1,333,173 48% Operating Expenditures 25,548,786 23,988,561 25,688,233 25,848,648 14,364,447 160,659 14,525,106 11,323,543 56% Capital 102,885 - - - - - - - - Interfund Interfund Allocations 4,333,272 3,651,431 4,863,457 4,863,457 2,837,017 - 2,837,017 2,026,440 58% Interfund Transfers Out 26,423 - - - - - - - - Interfund Total 4,359,695 3,651,431 4,863,457 4,863,457 2,837,017 - 2,837,017 2,026,440 58% Total Expenditures 30,011,366 27,639,992 30,551,690 30,712,105 17,201,464 160,659 17,362,123 13,349,983 57% Revenue Charges for Services - 8,316 - - - - - - Other Income 613,356 655,931 457,000 461,716 144,538 144,538 317,178 31% Donations - - 7,500 7,500 - - 7,500 0% Interfund Transfers In - 1,547,272 - - - - - - Total Revenue 613,356 2,211,518 464,500 469,216 144,538 144,538 324,678 31% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the University of Notre Dame police officers. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). 2021 Changes to Budgeted Personnel +1 Crime Resource Specialist, +2 Police Recruits, –5 Sworn Officers, –2 Records Clerk Positions (eliminate third shift of Records Division and close overnight, dedicated phone with direct line to 911 center will be available for emergencies), –1 Director of Civilian Services Supplies • Taser purchases - $110,000 per year until 2023 Services & Charges • ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police to gunfire. • Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. • Grants & Subsidies - Increase for the expansion of the Police Athletic League (PAL) Program. Funding for the PAL Program is also budgeted in the C.O.P.S. M.O.R.E. Grant Fund (#295). 54 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Police Crime Lab Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 395,207 463,759 463,759 207,950 - 207,950 255,809 45% Fringe Benefits - 142,250 167,982 167,982 71,474 - 71,474 96,508 43% Total Personnel - 537,456 631,741 631,741 279,424 - 279,424 352,317 44% Supplies - 15,373 17,000 18,113 13,090 2 13,091 5,022 72% Services & Charges Professional Services - 8 - - - - - - - Printing & Advertising - - - - - - - - - Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - 8 - - - - - - - Operating Expenditures - 552,838 648,741 649,854 292,513 2 292,515 357,339 45% Interfund Allocations - - 148,571 148,571 86,666 - 86,666 61,905 58% Total Expenditures - 552,838 797,312 798,425 379,179 2 379,181 419,244 47% Revenue Charges for Services - 7,756 - 10,000 11,656 11,656 (1,656) 117% Total Revenue - 7,756 - 10,000 11,656 11,656 (1,656) 117% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division was created to track expenditures related to South Bend Police Department Crime Lab. Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert testimony, facial recognition. The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for services and billable charges are determined. Personnel & Supplies In 2020, seven (7) existing positions were transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab. Lab Information Management System (LIMS) In order to manage the workflow and be able to bill other agencies, the City received a grant in 2020 to purchase a Lab Information Management System (LIMS) software solution. LIMS tracks the chain of custody of evidence, test results, and other lab information. In 2020, the City was also awarded a grant to purchase a new lab microscope. The new microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope. Interfund Allocations Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation. 55 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Department Name Fire Department Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 12,884,584 16,374,216 16,126,290 16,216,290 9,110,532 - 9,110,532 7,105,758 56% Fringe Benefits 3,938,049 5,397,609 5,452,133 5,362,133 3,156,984 - 3,156,984 2,205,149 59% Total Personnel 16,822,632 21,771,825 21,578,423 21,578,423 12,267,517 - 12,267,517 9,310,907 57% Supplies 585,336 591,801 666,391 711,569 360,808 27,097 387,905 323,664 55% Services & Charges Professional Services 294,517 233,686 204,000 233,298 81,075 142,069 223,144 10,153 96% Printing & Advertising - 2,063 22,214 12,380 1,915 - 1,915 10,465 15% Utilities 287,600 293,257 340,000 340,000 176,800 - 176,800 163,200 52% Education & Training 51,604 67,844 73,000 73,000 45,234 1,716 46,950 26,050 64% Travel 38,139 6,318 20,500 20,771 870 615 1,485 19,286 7% Repairs & Maintenance 1,042,780 1,159,796 1,032,000 1,036,720 543,209 42,428 585,637 451,083 56% Other Services & Charges 5,702 39,047 38,500 53,287 31,051 5,879 36,929 16,358 69% Total Services & Charges 1,720,342 1,802,010 1,730,214 1,769,455 880,154 192,707 1,072,860 696,595 61% Operating Expenditures 19,128,311 24,165,636 23,975,028 24,059,448 13,508,479 219,803 13,728,282 10,331,166 57% Interfund Interfund Allocations 1,979,778 1,890,530 2,493,373 2,493,373 1,454,463 - 1,454,463 1,038,910 58% Interfund Transfers Out 608,052 - - - - - - - - Interfund Total 2,587,830 1,890,530 2,493,373 2,493,373 1,454,463 - 1,454,463 1,038,910 58% Total Expenditures 21,716,141 26,056,166 26,468,401 26,552,821 14,962,942 219,803 15,182,745 11,370,076 57% Revenue Charges for Services 409 337 4,500 4,500 167 167 4,333 4% Intergov./ Grants 302,484 14,866 - - - - - - Licenses & Permits - 19,227 24,000 24,000 13,657 13,657 10,343 57% Donations 345 420 87,800 87,800 - - 87,800 0% Other Income 11,447 6,033 1,000 1,000 866 866 134 87% Interfund Transfers In - 3,474,135 707,215 707,215 607,079 607,079 100,136 86% Total Revenue 314,685 3,515,018 824,515 824,515 621,769 621,769 202,746 75% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety. This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). 2021 is the fourth year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2020 to 2021 is reflected. The South Bend Fire Department conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21 weeks. - In 2021, the Community Paramedic Program will continue to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. This program proved to be very successful and an additional position was added in 2020 to expand the program and work with even more citizens to prevent unnecessary calls and trips to the emergency room. - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). 56 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Emergency Medical Services Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 138,124 150,859 150,859 82,857 - 82,857 68,002 55% Fringe Benefits - 75,881 75,932 75,932 45,777 - 45,777 30,155 60% Total Personnel - 214,005 226,791 226,791 128,634 - 128,634 98,157 57% Supplies - 232,073 332,900 339,032 212,839 8,843 221,681 117,350 65% Services & Charges Professional Services - 14,058 80,610 54,735 11,699 2,816 14,515 40,220 27% Printing & Advertising - 220 12,200 12,200 - - - 12,200 0% Education & Training - 66,239 4,000 14,000 7,912 2,462 10,374 3,626 74% Travel - - - - - - - - - Repairs & Maintenance - 2,640 133,600 143,600 520 3,184 3,704 139,896 3% Other Services & Charges - 52,907 20,000 26,000 34,086 - 34,086 (8,086) 131% Total Services & Charges - 136,065 250,410 250,535 54,217 8,462 62,679 187,856 25% Operating Expenditures - 582,143 810,101 816,358 395,690 17,304 412,995 403,363 51% Interfund Allocations - 10,159 - - - - - - - Total Expenditures - 592,302 810,101 816,358 395,690 17,304 412,995 403,363 51% Revenue Charges for Services - 3,491,328 3,593,000 3,608,000 2,621,466 2,621,466 986,534 73% Fines, Forfeitures, and Fees - - - - 11 11 (11) - Other Income - 186 - - 588 588 (588) - Total Revenue - 3,491,515 3,593,000 3,608,000 2,622,064 2,622,064 985,935 73% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget. The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. This budget covers the cost of four (4) EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative maintenance and repairs to EMS equipment. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters. 57 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Fire Training Center Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Supplies - 13,842 5,000 5,000 3,115 10,803 13,917 (8,917) 278% Services & Charges Utilities - 5,729 33,000 33,000 7,843 - 7,843 25,157 24% Repairs & Maintenance - 10,605 110,000 110,000 635 - 635 109,365 1% Total Services & Charges - 16,334 143,000 143,000 8,477 - 8,477 134,522 6% Operating Expenditures - 30,175 148,000 148,000 11,592 10,803 22,394 125,605 15% Total Expenditures - 30,175 148,000 148,000 11,592 10,803 22,394 125,605 15% Revenue Charges for Services - 1,050 50,000 50,000 - - 50,000 0% Total Revenue - 1,050 50,000 50,000 - - 50,000 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training. This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruitment Academy and other classes are offered to other agencies for a fee. Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also accounted for in the Fire Training Center budget. From 2019 through 2021, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the Fire Station #9 Bond Capital Fund (#451). 58 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Morris Performing Arts Center Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 381,917 285,767 539,806 539,806 235,859 - 235,859 303,947 44% Fringe Benefits 147,033 131,601 230,491 231,051 111,807 560 112,367 118,684 49% Total Personnel 528,950 417,368 770,297 770,857 347,666 560 348,226 422,631 45% Supplies 20,954 22,110 25,000 25,200 5,775 625 6,400 18,800 25% Services & Charges Professional Services 2,160 2,518 10,200 15,673 - 7,123 7,123 8,550 45% Printing & Advertising 43,730 15,702 60,000 68,593 6,920 12,621 19,541 49,052 28% Utilities 128,031 112,645 139,100 139,100 68,955 - 68,955 70,145 50% Education & Training 2,938 - - 4,605 - 834 834 3,771 18% Travel 5,648 1,469 - 570 - - - 570 0% Repairs & Maintenance 85,650 34,268 100,000 104,110 32,458 28,084 60,542 43,567 58% Other Services & Charges 10,358 11,433 18,350 21,893 9,052 4,732 13,784 8,109 63% Total Services & Charges 278,515 178,034 327,650 354,543 117,386 53,393 170,779 183,764 48% Operating Expenditures 828,418 617,512 1,122,947 1,150,600 470,827 54,578 525,405 625,195 46% Capital 22,230 - - - - - - - - Interfund Interfund Allocations 240,405 210,875 237,973 237,973 138,818 - 138,818 99,155 58% Interfund Transfers Out - 175,579 - - - - - - - Interfund Total 240,405 386,454 237,973 237,973 138,818 - 138,818 99,155 58% Total Expenditures 1,091,053 1,003,966 1,360,920 1,388,573 609,645 54,578 664,223 724,350 48% Revenue Charges for Services 1,220,096 317,745 700,000 700,000 184,552 184,552 515,448 26% Intergov./ Grants - - - - 661,442 661,442 (661,442) - Other Income 46,536 5,930 25,000 25,000 1,141 1,141 23,859 5% Interfund Allocation Reimb - 40,118 86,746 86,746 50,601 50,601 36,145 58% Interfund Transfers In - 55,367 - - - - - - Total Revenue 1,266,632 419,160 811,746 811,746 897,736 897,736 (85,990) 111% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the Department of Venues, Parks & Arts. This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement. In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020. There are many Personnel changes in 2021. The Manager I-Assistant Box Office position is not funded and was eliminated. The Manager-Assistant Facility Operations position was transferred from the Palais Royale Division to the Morris PAC Division (within the General Fund #101). The Marketing Manager position was transferred back from the VPA Experience Division to the Morris PAC Division (from Fund #201 to #101). The Manager Facility Operations (MPAC) position will continue to be paid out of the Morris PAC Division and the associated wages and benefits will be 100% allocated back to the Parking Garage Fund (#601). The General Manager-Venues position will continue to be paid out of the Century Center Operations Fund (#670) and the associated wages and benefits will be allocated back to the Morris PAC Division at 50% (this expense is part of interfund allocations). In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair. Due to the COVID-19 pandemic, the Morris Performing Arts Center was shut down for several months during 2020 and several employees were furloughed. As a result, 2020 actual expenditures for wages & benefits were much lower as compared to prior years. 59 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Division Name Palais Royale Ballroom Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 88,606 28,543 - - - - - - - Fringe Benefits 49,675 28,243 - - - - - - - Total Personnel 138,282 56,786 - - - - - - - Supplies 5,181 5,031 5,000 5,000 774 - 774 4,226 15% Services & Charges Printing & Advertising 21,346 3,693 - 300 - 300 300 - 100% Utilities 88,730 80,505 92,000 92,000 47,435 - 47,435 44,565 52% Repairs & Maintenance 54,179 26,223 61,000 68,315 10,546 21,745 32,291 36,024 47% Other Services & Charges 2,181 5,539 14,640 14,734 4,491 8,425 12,916 1,818 88% Total Services & Charges 166,436 115,959 167,640 175,349 62,472 30,470 92,942 82,407 53% Operating Expenditures 309,899 177,777 172,640 180,349 63,246 30,470 93,716 86,633 52% Interfund Allocations 48,511 43,637 45,407 45,407 26,492 - 26,492 18,915 58% Total Expenditures 358,410 221,414 218,047 225,756 89,738 30,470 120,208 105,548 53% Revenue Charges for Services 197,585 88,843 42,000 142,400 71,288 71,288 71,112 50% Other Income 18,694 4,966 100,400 - - - - - Total Revenue 216,280 93,809 142,400 142,400 71,288 71,288 71,112 50% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts. This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space. Other Income is the reimbursement from the caterer for utilities and LaSalle Grill for refuse and recycle service. As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris Performing Arts Center budget (within the same fund) and one position was eliminated (Administrative Assistant I). All utilities are paid for by the City and will be reimbursed by the caterer (included in the Other Income). All other expenses were reduced or eliminated. 60 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Motor Vehicle Highway Fund Number 202 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 1,882,731 1,882,731 1,158,519 62% Intergov./ Grants - - - - 118,046 118,046 (118,046) - Licenses & Permits 3,150 300 3,000 3,000 1,425 1,425 1,575 48% Charges for Services 253,301 290,475 232,670 232,670 161,621 161,621 71,049 69% Interest Earnings 165,725 39,751 26,878 26,878 18,524 18,524 8,354 69% Debt Proceeds - 1,778,948 - - - - - - Other Income 42,383 56,716 5,300 23,326 25,677 25,677 (2,351) 110% Interfund Allocation Reimb 138,150 149,020 150,163 150,163 87,593 87,593 62,570 58% Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 2,041,665 2,041,665 1,458,335 58% Total Revenue 7,663,825 10,238,117 6,959,261 6,977,287 4,337,281 4,337,281 2,640,005 62% Expenditures by Activity Streets / Traffic & Lighting 9,441,018 7,154,221 7,146,111 9,091,417 5,773,167 701,183 6,474,350 2,617,067 71% Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 803,536 599,104 1,402,640 549,838 72% Total Expenditures 10,935,727 8,356,994 8,626,401 11,043,895 6,576,704 1,300,287 7,876,990 3,166,905 71% Expenditures by Type Personnel Salaries & Wages 2,602,952 2,715,345 2,994,880 2,992,926 1,720,753 - 1,720,753 1,272,173 57% Fringe Benefits 970,717 1,138,382 1,240,258 1,242,212 715,063 - 715,063 527,149 58% Total Personnel 3,573,668 3,853,726 4,235,138 4,235,138 2,435,817 - 2,435,817 1,799,322 58% Supplies 1,080,335 1,065,253 764,833 1,048,155 560,720 94,515 655,236 392,919 63% Services & Charges Professional Services 645,007 255,097 483,476 915,664 315,048 594,214 909,263 6,402 99% Printing & Advertising 222 194 3,250 3,250 771 - 771 2,479 24% Utilities 49,037 44,364 48,231 49,981 29,065 - 29,065 20,916 58% Education & Training 9,540 13,900 15,000 15,000 2,845 - 2,845 12,155 19% Travel 3,391 2,210 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 424,771 699,746 555,941 593,229 400,640 54,011 454,651 138,578 77% Debt Service Principal 734,901 590,097 920,461 920,461 764,036 - 764,036 156,425 83% Debt Service Interest & Fees 45,227 28,674 47,245 47,245 32,593 - 32,593 14,652 69% Other Services & Charges 177,033 165,904 128,070 114,908 32,143 286 32,429 82,479 28% Total Services & Charges 2,089,129 1,800,187 2,206,674 2,664,738 1,577,142 648,511 2,225,653 439,086 84% Operating Expenditures 6,743,132 6,719,167 7,206,645 7,948,031 4,573,679 743,027 5,316,705 2,631,327 67% Capital 64,316 102,840 - 1,676,108 1,174,834 557,260 1,732,094 (55,986) 103% Interfund Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 828,191 - 828,191 591,565 58% Interfund Transfers Out 2,500,000 - - - - - - - - Total Interfund 4,128,279 1,534,987 1,419,756 1,419,756 828,191 - 828,191 591,565 58% Total Expenditures 10,935,727 8,356,994 8,626,401 11,043,895 6,576,704 1,300,287 7,876,990 3,166,906 71% Net Surplus / (Deficit) (3,271,902) 1,881,123 (1,667,140) (4,066,608) (2,239,423) (3,539,710) Beginning Cash Balance 7,993,003 4,743,203 6,607,820 Cash Adjustments 22,101 (16,506) - Ending Cash Balance 4,743,203 6,607,820 2,541,212 4,270,857 Cash Reserves Target 2,733,932 2,089,248 2,760,974 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works. • Streets: The Streets Division repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. Additionally, Streets maintains around 398 miles of alley surface. Also operating under the Streets Division is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. • Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for the Offices of Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for events. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. • Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations to be reviewed by Engineering for bidding as a public works project. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to changes to the State's distribution formula which keeps more funds at the State level. As this fund's revenues decrease, the City continues to use income tax revenues to support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404). Streets Division - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at $400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251). Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019. 61 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name MVH Restricted Fund Fund Number 266 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 1,882,731 1,882,731 1,158,519 62% Interest Earnings 15,007 12,589 187 7,187 7,509 7,509 (322) 104% Total Revenue 3,224,058 2,997,747 3,041,437 3,048,437 1,890,239 1,890,239 1,158,197 62% Expenditures by Type Personnel Salaries & Wages 290,561 221,144 353,095 353,095 114,727 - 114,727 238,368 32% Fringe Benefits 148,185 103,529 140,277 140,277 53,262 - 53,262 87,015 38% Total Personnel 438,746 324,673 493,372 493,372 167,989 - 167,989 325,383 34% Supplies 1,355,841 1,165,290 1,189,768 1,205,112 614,210 141,918 756,128 448,984 63% Services & Charges Professional Services - - - 250,000 237,407 12,292 249,700 300 100% Repairs & Maintenance 774,629 1,042,462 1,358,110 1,512,302 377,440 406,209 783,649 728,653 52% Total Services & Charges 774,629 1,042,462 1,358,110 1,762,302 614,848 418,502 1,033,349 728,953 59% Capital - - - 15,800 15,800 - 15,800 - 100% Total Expenditures 2,569,216 2,532,426 3,041,250 3,476,587 1,412,847 560,420 1,973,266 1,503,320 57% Net Surplus / (Deficit) 654,842 465,321 187 (428,150) 477,392 (83,027) Beginning Cash Balance - 650,402 1,126,297 Cash Adjustments (4,440) 10,574 - Ending Cash Balance 650,402 1,126,297 698,147 1,710,014 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. Cash Reserves Target No reserve requirement 62 City of South Bend, Indiana Monthly Financial Report July 31, 2021 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,418,102 5,970,315 6,082,500 6,082,500 3,765,461 3,765,461 2,317,039 62% Intergov./ Grants - - - - 118,046 118,046 (118,046) - Licenses & Permits 3,150 300 3,000 3,000 1,425 1,425 1,575 48% Charges for Services 253,301 290,475 232,670 232,670 161,621 161,621 71,049 69% Interest Earnings 180,733 52,340 27,065 34,065 26,032 26,032 8,033 76% Debt Proceeds - 1,778,948 - - - - - - Other Income 42,383 56,716 5,300 23,326 25,677 25,677 (2,351) 110% Interfund Allocation Reimb 138,150 149,020 150,163 150,163 87,593 87,593 62,570 58% Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 2,041,665 2,041,665 1,458,335 58% Total Revenue 10,887,884 13,235,863 10,000,698 10,025,724 6,227,520 6,227,520 3,798,204 62% Expenditures by Fund Motor Vehicle Highway (#202) 10,935,727 8,356,994 8,626,401 11,043,895 6,576,704 1,300,287 7,876,990 3,166,905 71% MVH Restricted (#266)2,569,216 2,532,426 3,041,250 3,476,587 1,412,847 560,420 1,973,266 1,503,320 57% Total Expenditures 13,504,943 10,889,419 11,667,651 14,520,482 7,989,550 1,860,706 9,850,257 4,670,225 68% Expenditures by Activity Streets / Traffic & Lighting 12,010,234 9,686,646 10,187,361 12,568,003 7,186,014 1,261,603 8,447,617 4,120,387 67% Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 803,536 599,104 1,402,640 549,838 72% Total Expenditures 13,504,943 10,889,419 11,667,651 14,520,482 7,989,550 1,860,706 9,850,257 4,670,225 68% Expenditures by Type Personnel Salaries & Wages 2,893,512 2,936,488 3,347,975 3,346,021 1,835,481 - 1,835,481 1,510,540 55% Fringe Benefits 1,118,902 1,241,911 1,380,535 1,382,489 768,325 - 768,325 614,164 56% Total Personnel 4,012,414 4,178,400 4,728,510 4,728,510 2,603,806 - 2,603,806 2,124,704 55% Supplies 2,436,176 2,230,544 1,954,601 2,253,267 1,174,930 236,434 1,411,364 841,903 63% Services & Charges Professional Services 645,007 255,097 483,476 1,165,664 552,455 606,507 1,158,962 6,702 99% Printing & Advertising 222 194 3,250 3,250 771 - 771 2,479 24% Utilities 49,037 44,364 48,231 49,981 29,065 - 29,065 20,916 58% Education & Training 9,540 13,900 15,000 15,000 2,845 - 2,845 12,155 19% Travel 3,391 2,210 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 1,199,400 1,742,208 1,914,051 2,105,532 778,080 460,220 1,238,300 867,231 59% Debt Service Principal 734,901 590,097 920,461 920,461 764,036 - 764,036 156,425 83% Debt Service Interest & Fees 45,227 28,674 47,245 47,245 32,593 - 32,593 14,652 69% Other Services & Charges 177,033 165,904 128,070 114,908 32,143 286 32,429 82,479 28% Total Services & Charges 2,863,758 2,842,649 3,564,784 4,427,041 2,191,989 1,067,013 3,259,002 1,168,039 74% Operating Expenditures 9,312,348 9,251,592 10,247,895 11,408,818 5,970,725 1,303,446 7,274,172 4,134,646 64% Capital 64,316 102,840 - 1,691,908 1,190,634 557,260 1,747,894 (55,986) 103% Interfund Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 828,191 - 828,191 591,565 58% Interfund Transfers Out 2,500,000 - - - - - - - - Total Interfund 4,128,279 1,534,987 1,419,756 1,419,756 828,191 - 828,191 591,565 58% Total Expenditures 13,504,943 10,889,419 11,667,651 14,520,482 7,989,550 1,860,706 9,850,257 4,670,225 68% Net Surplus / (Deficit) (2,617,060) 2,346,444 (1,666,953) (4,494,758) (1,762,031) (3,622,737) Beginning Cash Balance 7,993,003 5,393,605 7,734,117 Cash Adjustments 17,661 (5,932) - Ending Cash Balance 5,393,605 7,734,117 3,239,359 5,980,871 Motor Vehicle Highway Budget Summary - Fund 202 & 266 63 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Local Road & Street Fund Number 251 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,858,579 1,781,618 1,539,462 1,800,000 1,133,802 1,133,802 666,198 63% Intergov./ Grants 117,020 101,082 350,000 420,420 491,692 491,692 (71,272) 117% Interest Earnings 132,553 43,781 7,007 14,300 15,184 15,184 (884) 106% Other Income 38,375 18,968 - - - - - - Interfund Transfers In 2,500,000 - - - - - - - Total Revenue 4,646,528 1,945,448 1,896,469 2,234,720 1,640,678 1,640,678 594,042 73% Expenditures by Type Supplies 63,646 4,468 350,000 400,548 33,599 28,062 61,662 338,887 15% Services & Charges Professional Services 175,032 200,078 80,000 754,276 204,928 383,055 587,983 166,293 78% Repairs & Maintenance 376,289 795,967 - 743,974 339,006 188,999 528,004 215,970 71% Other Services & Charges 5,000 2,094 15,000 15,000 7,087 50 7,137 7,863 48% Total Services & Charges 556,321 998,139 95,000 1,513,250 551,021 572,103 1,123,124 390,126 74% Capital 2,095,286 1,552,078 300,000 915,452 465,761 263,472 729,233 186,219 80% Interfund Transfers Out 617,569 1,000,000 2,000,000 2,000,000 1,166,665 - 1,166,665 833,335 58% Total Expenditures 3,332,822 3,554,685 2,745,000 4,829,250 2,217,046 863,638 3,080,684 1,748,567 64% Net Surplus / (Deficit) 1,313,706 (1,609,236) (848,531) (2,594,530) (576,368) (1,440,005) Beginning Cash Balance 3,919,938 5,233,148 3,632,884 Cash Adjustments (495) 8,971 - Ending Cash Balance 5,233,148 3,632,884 1,038,353 3,081,176 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance, restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment." This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project. Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash reserve requirement as this is a capital fund so it is spent down on capital projects. In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements. Outsourced paving expenses will be reduced in this fund for 2021 as those expenses can be covered by the infrastructure bond. This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund (#265). The transfer from this fund will be suspended in 2021 and the matching portion will be covered by the proposed new infrastructure bond (TBD). In 2022, this fund will resume the $1,000,000 matching transfer. Cash Reserves Target No reserve requirement 64 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name LOIT Special Distribution Fund Number 257 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 144,097 - - - - - - Interest Earnings 10,922 1,257 129 1,140 1,147 1,147 (7) 101% Other Income 92,453 - - 1,500 1,500 1,500 - 100% Total Revenue 103,375 145,354 129 2,640 2,647 2,647 (7) 100% Expenditures by Type Services & Charges Professional Services 257,469 17,856 - 106,004 3,762 2,242 6,004 100,000 6% Total Services & Charges 257,469 17,856 - 106,004 3,762 2,242 6,004 100,000 6% Capital 434,025 31,938 - 103,459 20,166 83,293 103,459 - 100% Total Expenditures 691,494 49,793 - 209,463 23,927 85,536 109,463 100,000 52% Net Surplus / (Deficit) (588,119) 95,560 129 (206,823) (21,281) (106,816) Beginning Cash Balance 757,509 170,735 266,588 Cash Adjustments 1,345 293 - Ending Cash Balance 170,735 266,588 59,765 245,308 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102). Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated once all funds are spent. The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - one-time distribution - spend down to zero 65 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Local Road & Bridge Grant Fund Number 265 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 553,253 1,102,365 1,000,000 1,141,172 791,072 791,072 350,100 69% Interest Earnings 10,466 7,642 10 4,010 3,557 3,557 453 89% Other Income - - - - - - - - Interfund Transfers In 553,253 1,522,365 1,000,000 1,000,000 141,172 141,172 858,828 14% Total Revenue 1,116,972 2,632,372 2,000,010 2,145,182 935,800 935,800 1,209,381 44% Expenditures by Type Services & Charges Repairs & Maintenance 996,856 1,691,081 2,000,000 3,420,585 1,138,240 1,582,144 2,720,384 700,201 80% Other Services & Charges - - - - - - - - - Total Services & Charges 996,856 1,691,081 2,000,000 3,420,585 1,138,240 1,582,144 2,720,384 700,201 80% Capital - - - - - - - - - Total Expenditures 996,856 1,691,081 2,000,000 3,420,585 1,138,240 1,582,144 2,720,384 700,201 80% Net Surplus / (Deficit) 120,116 941,291 10 (1,275,403) (202,440) (1,784,584) Beginning Cash Balance 329,373 449,431 1,391,493 Cash Adjustments (58) 770 - Ending Cash Balance 449,431 1,391,493 116,090 1,189,052 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). - Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251). In 2020/2021 the City is seeking $1 million in grant funding for each year. In 2020, the matching portion will be funded by an interfund transfer from Local Road & Street Fund (#251). In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements which will also fund the $1,000,000 matching portion for 2021. In 2022, Local Road & Street Fund (#251) will resume the interfund transfer match. This fund also receives revenue from interest earned on the fund's cash balance. 2021 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 66 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Major Moves Construction Fund Number 412 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 668 - 17,441 21,181 21,181 (3,740) 121% Interest Earnings 69,658 17,411 7,533 7,533 7,140 7,140 393 95% Other Income 584,181 493,328 493,329 493,329 246,664 246,664 246,665 50% Total Revenue 653,840 511,407 500,862 518,303 274,986 274,986 243,318 53% Expenditures by Type Supplies - - 450,000 450,000 - - - 450,000 0% Services & Charges Professional Services 1,502 108,890 - 96,265 28,041 68,224 96,265 - 100% Repairs & Maintenance 710,820 44,201 - 97,898 - 97,898 97,898 - 100% Total Services & Charges 712,322 153,090 - 194,163 28,041 166,122 194,163 - 100% Capital 513,712 649,253 - 102,896 27,855 75,041 102,896 - 100% Interfund Transfers Out - 522,365 - - - - - - - Total Expenditures 1,226,034 1,324,708 450,000 747,059 55,896 241,163 297,059 450,000 40% Net Surplus / (Deficit) (572,194) (813,301) 50,862 (228,756) 219,089 (22,073) Beginning Cash Balance 2,765,949 2,195,972 1,386,436 Cash Adjustments 2,216 3,765 - Ending Cash Balance 2,195,972 1,386,436 1,157,680 1,606,596 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7- 13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.” This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero. The 2020 adopted budget was $500,000. The 2020 amended budget includes open purchase orders carried forward from 2019 for active capital improvement projects. Therefore, the overall decrease of $1.2M reflects open projects which most likely will close out in 2020. Also, in 2020, this fund budgeted for the Local Public Agency (LPA) Project Corby-Ironwood- Rockne intersection improvement consisting of reconstruction of the existing signalized intersection. For 2021, $450,000 is budgeted for the Streets Division to use for street paving materials. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 67 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2021 Infrastructure Bond Capital Fund Number 455 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - - - 10,000 12,333 12,333 (2,333) 123% Interfund Transfers In - - - 8,601,026 8,601,026 8,601,026 - 100% Total Revenue - - - 8,611,026 8,613,359 8,613,359 (2,333) 100% Expenditures by Type Capital - - - 7,601,026 662,479 3,888,517 4,550,995 3,050,031 60% Interfund Transfers Out - - - 1,000,000 141,172 - 141,172 858,828 14% Total Expenditures - - - 8,601,026 803,650 3,888,517 4,692,167 3,908,859 55% Net Surplus / (Deficit)- - - 10,000 7,809,709 3,921,192 Beginning Cash Balance - - - Cash Adjustments - - - Ending Cash Balance - - 10,000 7,809,709 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755). The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund to be used towards the approved capital projects. The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. $1,000,000 will be transferred to the Local Road & Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). 68 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Solid Waste Operations Fund Number 610 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,463,922 5,656,106 5,506,237 5,506,237 3,573,571 3,573,571 1,932,666 65% Interest Earnings 12,252 2,362 - 205 205 205 - 100% Other Income 13,220 98,540 45,500 46,848 45,945 45,945 903 98% Interfund Transfers In - 250,000 965,000 - - - - - Total Revenue 5,489,395 6,007,008 6,516,737 5,553,290 3,619,721 3,619,721 1,933,569 65% Expenditures by Type Personnel Salaries & Wages 1,030,068 1,151,775 1,146,617 1,146,617 627,935 - 627,935 518,682 55% Fringe Benefits 421,865 491,924 521,476 521,476 265,913 - 265,913 255,563 51% Total Personnel 1,451,934 1,643,699 1,668,093 1,668,093 893,848 - 893,848 774,245 54% Supplies 254,413 328,387 472,330 474,822 181,385 2,492 183,877 290,945 39% Services & Charges Printing & Advertising - 504 5,193 5,193 2,056 2,050 4,106 1,087 79% Education & Training 975 - 20,000 20,000 12,529 4,631 17,160 2,840 86% Travel 1,137 - 9,900 9,900 - - - 9,900 0% Repairs & Maintenance 810,289 1,156,210 995,000 968,300 584,435 112 584,547 383,753 60% Debt Service Principal - - - 250,000 250,000 - 250,000 - 100% Other Services & Charges 998,584 1,199,086 1,114,933 1,143,048 635,736 1,415 637,151 505,897 56% Total Services & Charges 1,810,984 2,355,800 2,145,026 2,396,441 1,484,755 8,208 1,492,964 903,477 62% Operating Expenditures 3,517,330 4,327,885 4,285,449 4,539,356 2,559,989 10,700 2,570,689 1,968,667 57% Interfund Interfund Allocations 998,406 958,978 1,185,129 1,185,129 691,324 - 691,324 493,805 58% Interfund Transfers Out 1,053,026 979,213 1,065,255 1,065,255 663,043 - 663,043 402,212 62% Total Interfund 2,051,432 1,938,191 2,250,384 2,250,384 1,354,367 - 1,354,367 896,017 60% Total Expenditures 5,568,762 6,266,076 6,535,833 6,789,740 3,914,355 10,700 3,925,056 2,864,684 58% Net Surplus / (Deficit) (79,367) (259,069) (19,096) (1,236,450) (294,635) (305,335) Beginning Cash Balance 525,571 449,145 87,032 Cash Adjustments 2,941 (103,044) - Ending Cash Balance 449,145 87,032 (1,149,417) (523,778) Cash Reserves Target 556,876 626,608 678,974 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15). At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The loan must be repaid by June 30, 2021. Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional yard waste totes and overtime wages. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee increase to cover expenses. Year after year, expenses have continued to increase but revenues have not. Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases. Cash Reserves Target 10% of Annual expenditures 69 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Solid Waste Capital Fund Number 611 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,423 946 - 21 23 23 (2) 109% Debt Proceeds - 375,000 - - - - - - Interfund Transfers In 1,053,026 979,213 1,065,255 1,065,255 663,043 663,043 402,212 62% Total Revenue 1,058,449 1,355,159 1,065,255 1,065,276 663,066 663,066 402,210 62% Expenditures by Type Services & Charges Debt Service Principal 970,891 927,626 1,002,558 1,002,558 650,031 - 650,031 352,527 65% Debt Service Interest & Fees 67,113 51,027 62,697 62,697 26,144 - 26,144 36,553 42% Total Services & Charges 1,038,004 978,653 1,065,255 1,065,255 676,175 - 676,175 389,080 63% Capital - 53,416 - 375,000 - 375,000 375,000 - 100% Total Expenditures 1,038,004 1,032,069 1,065,255 1,440,255 676,175 375,000 1,051,175 389,080 73% Net Surplus / (Deficit)20,445 323,090 - (374,979) (13,110) (388,110) Beginning Cash Balance 44,494 64,925 388,126 Cash Adjustments (15) 111 - Ending Cash Balance 64,925 388,126 13,147 375,017 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased through capital leases which are usually paid off over 5 years. This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a 5-year period. The principal and interest expense budgeted is for capital lease payments for the trucks. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 70 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Water Works Operations Fund Number 620 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 18,428,418 19,530,007 18,768,653 18,768,653 11,127,542 11,127,542 7,641,111 59% Interest Earnings 89,938 29,477 21,605 21,605 21,128 21,128 477 98% Other Income 37,155 30,256 42,500 54,241 21,354 21,354 32,887 39% Interfund Allocation Reimb 1,734,889 1,788,327 1,856,424 1,856,424 1,082,914 1,082,914 773,510 58% Interfund Transfers In 159,826 83,727 103,534 103,534 27,106 27,106 76,428 26% Total Revenue 20,450,225 21,461,793 20,792,716 20,804,457 12,280,044 12,280,044 8,524,413 59% Expenditures by Subdivisions Oper - Source Supply 768,471 702,975 778,000 778,000 406,557 9,692 416,249 361,751 54% Maint - Source Supply 330,488 403,658 642,000 553,206 235,074 118,561 353,635 199,570 64% Oper - Water Treatment 394,221 458,003 413,877 522,180 176,979 146,996 323,975 198,205 62% Maint - Water Treatment 279,965 301,456 313,000 340,439 178,306 37,379 215,686 124,753 63% Oper - Transmission & Distrib 292,643 176,825 348,050 451,928 208,777 115,654 324,430 127,498 72% Maint - Transmission & Distrib 2,151,505 2,338,704 2,516,870 2,519,696 986,620 239,355 1,225,975 1,293,721 49% Oper - Customer Accounts 1,821,492 1,324,877 1,347,715 1,914,094 959,088 219,848 1,178,936 735,158 62% Admin & General 14,641,606 14,893,939 15,013,864 15,153,787 8,461,439 97,206 8,558,644 6,595,142 56% Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 11,612,840 984,691 12,597,531 9,635,798 57% Expenditures by Type Personnel Salaries & Wages 3,287,529 3,387,258 3,694,444 3,694,444 1,869,522 - 1,869,522 1,824,922 51% Fringe Benefits 1,287,012 1,442,985 1,532,758 1,532,758 805,613 - 805,613 727,145 53% Total Personnel 4,574,540 4,830,243 5,227,202 5,227,202 2,675,135 - 2,675,135 2,552,067 51% Supplies 1,499,242 1,266,625 1,430,772 1,595,114 682,971 188,986 871,958 723,157 55% Services & Charges Professional Services 891,024 850,848 676,560 1,001,969 249,636 316,032 565,668 436,301 56% Printing & Advertising 1,165 2,209 10,359 10,779 1,209 - 1,209 9,570 11% Utilities 769,708 752,924 823,700 823,700 448,180 - 448,180 375,520 54% Education & Training 10,627 10,322 32,675 43,675 15,604 450 16,054 27,621 37% Travel 2,386 2,754 18,750 8,750 - - - 8,750 0% Repairs & Maintenance 321,740 388,841 475,200 633,467 326,683 88,308 414,990 218,477 66% Debt Service Principal 396,892 401,882 296,672 296,672 296,308 - 296,308 364 100% Debt Service Interest & Fees 23,014 15,525 8,065 8,065 8,062 - 8,062 3 100% Other Services & Charges 3,008,526 3,097,555 3,539,879 3,750,395 1,756,150 390,915 2,147,065 1,603,330 57% Total Services & Charges 5,425,081 5,522,862 5,881,860 6,577,472 3,101,831 795,705 3,897,536 2,679,936 59% Operating Expenditures 11,498,863 11,619,730 12,539,834 13,399,788 6,459,938 984,691 7,444,629 5,955,160 56% Capital - - - - - - - - - Interfund Interfund Allocations 1,979,352 2,184,334 2,267,793 2,267,793 1,322,878 - 1,322,878 944,915 58% PILOT 1,662,624 1,629,442 1,611,201 1,611,201 939,866 - 939,866 671,335 58% Interfund Transfers Out 5,539,552 5,166,931 4,954,548 4,954,548 2,890,158 - 2,890,158 2,064,390 58% Total Interfund 9,181,528 8,980,707 8,833,542 8,833,542 5,152,902 - 5,152,902 3,680,640 58% Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 11,612,840 984,691 12,597,531 9,635,800 57% Net Surplus / (Deficit) (230,166) 861,356 (580,660) (1,428,873) 667,204 (317,488) Beginning Cash Balance 4,618,205 4,204,418 4,840,727 Cash Adjustments (183,621) (225,047) - Ending Cash Balance 4,204,418 4,840,727 3,411,853 5,068,161 Cash Reserves Target 1,034,020 1,030,022 1,111,667 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for all revenue and operational expenses of the water utility. This fund also provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. The general source of the water utility's revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 included the final three months of a two phase increase in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation (allocate the operational costs of the customer service department to benefiting operations including Sewage Works, Solid Waste, and Project ReLeaf) and the Payroll Cost Allocation (allocate a specified position’s salaries & benefits between the divisions its serves). This fund also receives interfund transfers from the other water utility funds (#624, 625, 626 and 629) for interest earnings that are received in those funds and then subsequently transferred to this fund. Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to utility billing and collections. • Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). • Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). • Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. 71 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Water Works Capital Fund Number 622 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 192,850 236,907 210,000 210,000 125,322 125,322 84,679 60% Interest Earnings 90,537 51,626 59,877 59,877 38,196 38,196 21,681 64% Other Income - 9,568 - - - - - - Interfund Transfers In 3,241,000 3,862,000 3,373,000 3,373,000 1,967,585 1,967,585 1,405,415 58% Total Revenue 3,524,387 4,160,101 3,642,877 3,642,877 2,131,103 2,131,103 1,511,775 59% Expenditures by Type Services & Charges Professional Services 65,611 31,704 - 82,087 5,706 75,953 81,659 428 99% Total Services & Charges 65,611 31,704 - 82,087 5,706 75,953 81,659 428 99% Capital 1,147,043 726,784 2,573,000 6,182,355 712,188 1,812,749 2,524,936 3,657,419 41% Total Expenditures 1,212,655 758,488 2,573,000 6,264,442 717,894 1,888,702 2,606,596 3,657,847 42% Net Surplus / (Deficit) 2,311,733 3,401,613 1,069,877 (2,621,565) 1,413,209 (475,493) Beginning Cash Balance 1,888,226 4,187,432 7,652,044 Cash Adjustments (12,526) 62,999 - Ending Cash Balance 4,187,432 7,652,044 5,030,479 9,018,807 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 2021 projects include: Previous projects include: Equipment: $44,000 • (1) arrow board - $12,000 • (1) 12' cargo trailer - $12,000 • (1) trailer for shoring box - $10,000 • (1) long shoring utility trailer - $10,000 Vehicles: $429,000 • (3) mini cargo vans - $99,000 • (1) midsize car - $35,000 • (2) 4WD trucks - $70,000 • (1) 2WD truck w/tommy gate - $35,000 • (1) 4WD pickup truck with plow - $45,000 • (1) 4WD truck w/plow - $40,000 • (1) Dump truck - $150,000 Booster Pump Stations: $81,000 • Locust booster station - $62,000 • Topsfield booster station - $19,000 Mains: $867,000 • Water main, hydrant, and valve replacement Edison Filtration Plant Rehabilitation: $822,000 Northwest Elevated Tank: $330,000 North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019) Upgrades and replacements include: • outdated chlorine gas system • scrubber chemical • filter media • raw water piping • dehumidification system • HVAC compressors • outdated PLCs • high service pumps Pinhook Filtration Plant Rehabilitation: $771,000 (2020) / $2M overall budget Project elements include: • replacement of electronic actuator valves • replacement of filter underdrains • control panel and motor upgrades • air handling system upgrades • building roof repairs Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one-time capital contribution charged to customers making a new connection to the water system. Restricted cash accumulation beginning in 2018-2022 will fund the 2022 $4,000,000 exchange program. 72 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Water Works Customer Deposit Fund Number 624 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 39,720 11,222 17,381 17,381 5,818 5,818 11,563 33% Total Revenue 39,720 11,222 17,381 17,381 5,818 5,818 11,563 33% Expenditures Interfund Transfers Out 34,076 16,448 17,381 17,381 5,818 - 5,818 11,563 33% Total Expenditures 34,076 16,448 17,381 17,381 5,818 - 5,818 11,563 33% Net Surplus / (Deficit) 5,643 (5,227) - - - - Beginning Cash Balance 1,298,632 1,287,448 1,263,319 Cash Adjustments (16,827) (18,903) - Ending Cash Balance 1,287,448 1,263,319 1,263,319 1,273,270 Cash Reserves Target 1,287,448 1,263,319 1,263,319 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 100% cash reserves for customer deposits 73 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Water Works Sinking (Debt Service) Fund Number 625 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 26,869 8,907 24,269 24,269 1,584 1,584 22,685 7% Interfund Transfers In 2,013,000 1,218,000 1,511,548 1,511,548 881,738 881,738 629,810 58% Total Revenue 2,039,869 1,226,907 1,535,817 1,535,817 883,322 883,322 652,495 58% Expenditures by Type Services & Charges Debt Service Principal 2,653,962 1,058,099 1,093,877 1,093,877 - - - 1,093,877 0% Debt Service Interest & Fees 803,857 443,037 417,671 417,671 208,563 - 208,563 209,108 50% Total Services & Charges 3,457,819 1,501,136 1,511,548 1,511,548 208,563 - 208,563 1,302,985 14% Interfund Transfers Out 25,229 10,069 24,269 24,269 1,584 - 1,584 22,685 7% Total Expenditures 3,483,048 1,511,205 1,535,817 1,535,817 210,148 - 210,148 1,325,670 14% Net Surplus / (Deficit) (1,443,179) (284,298) - - 673,175 673,175 Beginning Cash Balance 1,726,068 286,131 2,323 Cash Adjustments 3,242 491 - Ending Cash Balance 286,131 2,323 2,323 675,498 Cash Reserves Target 286,131 2,323 2,323 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) - 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 100% cash reserves per bond covenants 74 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Water Works Bond Reserve Fund Number 626 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 39,016 12,438 20,000 20,000 6,364 6,364 13,636 32% Total Revenue 39,016 12,438 20,000 20,000 6,364 6,364 13,636 32% Expenditures Interfund Transfers Out 34,582 20,000 20,000 20,000 6,362 - 6,362 13,638 32% Total Expenditures 34,582 20,000 20,000 20,000 6,362 - 6,362 13,638 32% Net Surplus / (Deficit) 4,434 (7,562) - - 2 2 Beginning Cash Balance 1,422,922 1,427,971 1,422,800 Cash Adjustments 615 2,390 - Ending Cash Balance 1,427,971 1,422,800 1,422,800 1,422,802 Cash Reserves Target 1,427,971 1,422,800 1,422,800 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). Cash Reserves Target 100% cash reserves per bond covenants 75 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Water Works Operations & Maintenance Reserve Fund Number 629 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 78,460 25,426 41,884 41,884 13,341 13,341 28,543 32% Interfund Transfers In 225,552 16,931 - - - - - - Total Revenue 304,012 42,357 41,884 41,884 13,341 13,341 28,543 32% Expenditures Interfund Transfers Out 65,938 37,210 41,884 41,884 13,341 - 13,341 28,543 32% Total Expenditures 65,938 37,210 41,884 41,884 13,341 - 13,341 28,543 32% Net Surplus / (Deficit) 238,073 5,147 - - - - Beginning Cash Balance 2,663,672 2,902,529 2,912,652 Cash Adjustments 784 4,976 - Ending Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652 Cash Reserves Target 2,523,978 2,572,765 2,880,373 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments. This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 16.67% of annual operating expenses in Fund 620, net of transfers 76 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewer Repair Insurance Fund Number 640 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 652,271 672,463 645,105 645,105 416,048 416,048 229,057 64% Interest Earnings 57,505 18,620 28,298 28,298 9,391 9,391 18,907 33% Other Income 365 - - - - - - - Total Revenue 710,141 691,083 673,403 673,403 425,439 425,439 247,964 63% Expenditures by Type Personnel Salaries & Wages 108,341 116,128 115,953 118,553 70,004 - 70,004 48,549 59% Fringe Benefits 44,267 51,106 48,395 48,395 30,713 - 30,713 17,682 63% Total Personnel 152,608 167,234 164,348 166,948 100,717 - 100,717 66,231 60% Supplies 29,334 26,545 38,475 72,179 25,917 1,545 27,462 44,717 38% Services & Charges Printing & Advertising - - 700 700 - - - 700 0% Repairs & Maintenance 291,547 507,227 348,601 521,774 263,368 - 263,368 258,407 50% Other Services & Charges 3,828 10,580 6,500 6,500 559 - 559 5,941 9% Total Services & Charges 295,375 517,807 355,801 528,974 263,927 - 263,927 265,048 50% Operating Expenditures 477,317 711,586 558,624 768,101 390,561 1,545 392,106 375,996 51% Interfund Allocations 75,495 84,511 91,901 91,901 53,611 - 53,611 38,290 58% Total Expenditures 552,812 796,097 650,525 860,002 444,172 1,545 445,717 414,286 52% Net Surplus / (Deficit) 157,329 (105,014) 22,878 (186,599) (18,734) (20,279) Beginning Cash Balance 2,014,803 2,173,605 2,052,857 Cash Adjustments 1,473 (15,735) - Ending Cash Balance 2,173,605 2,052,857 1,866,258 2,019,832 Cash Reserves Target 138,203 199,024 215,001 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. Increases in the budget are in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. Cash Reserves Target 25% of Annual expenditures 77 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewage Works Operations Fund Number 641 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 39,245,887 36,969,565 37,068,625 37,068,625 22,907,422 22,907,422 14,161,203 62% Interest Earnings 387,785 80,803 38,711 38,711 51,946 51,946 (13,235) 134% Other Income 93,446 36,100 5,142 273,760 271,845 271,845 1,915 99% Interfund Allocation Reimb 421,463 446,759 449,895 449,895 262,445 262,445 187,450 58% Interfund Transfers In 327,330 77,322 580,690 660,295 400,029 400,029 260,266 61% Total Revenue 40,475,911 37,610,549 38,143,063 38,491,286 23,893,686 23,893,686 14,597,599 62% Expenditures by Division Sewers 5,790,685 5,816,750 6,429,160 8,765,680 4,420,299 1,085,790 5,506,088 3,259,592 63% Concrete Crew 418,317 416,511 514,138 514,138 276,803 327 277,130 237,008 54% Wastewater 32,455,408 33,360,472 33,924,271 35,487,470 18,032,401 1,236,916 19,269,317 16,218,153 54% Organic Resources 1,609,596 1,587,652 1,498,179 1,517,674 873,526 100,742 974,268 543,406 64% Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 23,603,028 2,423,776 26,026,803 20,258,159 56% Expenditures by Type Personnel Salaries & Wages 4,674,220 4,716,820 5,259,565 5,259,565 2,781,092 - 2,781,092 2,478,473 53% Fringe Benefits 1,739,623 1,973,822 2,062,979 2,062,979 1,160,865 - 1,160,865 902,114 56% Total Personnel 6,413,843 6,690,642 7,322,544 7,322,544 3,941,957 - 3,941,957 3,380,587 54% Supplies 1,739,090 1,666,866 1,975,014 2,180,908 839,114 314,361 1,153,475 1,027,434 53% Services & Charges Professional Services 1,634,972 849,692 2,301,000 2,843,964 216,014 343,226 559,240 2,284,724 20% Printing & Advertising 297 849 9,711 9,711 1,211 38 1,248 8,463 13% Utilities 1,206,860 1,101,420 1,313,160 1,314,910 709,691 - 709,691 605,219 54% Education & Training 17,885 12,122 41,500 41,500 3,027 2,808 5,835 35,665 14% Travel 10,139 6,202 48,000 48,000 - - - 48,000 0% Repairs & Maintenance 2,267,292 1,455,801 2,021,350 2,571,015 994,321 294,246 1,288,567 1,282,448 50% Debt Service Principal 564,025 514,260 294,415 294,415 293,346 - 293,346 1,069 100% Debt Service Interest & Fees 25,784 16,278 7,816 7,816 7,807 - 7,807 9 100% Other Services & Charges 2,909,301 2,597,472 2,583,705 5,202,646 2,318,112 1,469,098 3,787,210 1,415,436 73% Total Services & Charges 8,636,557 6,554,095 8,620,657 12,333,977 4,543,529 2,109,415 6,652,944 5,681,033 54% Operating Expenditures 16,789,490 14,911,603 17,918,215 21,837,429 9,324,600 2,423,776 11,748,375 10,089,054 54% Interfund Interfund Allocations 5,730,856 5,645,332 6,312,945 6,312,945 3,682,545 - 3,682,545 2,630,400 58% PILOT 4,678,366 4,592,349 4,543,120 4,543,120 2,650,155 - 2,650,155 1,892,965 58% Interfund Transfers Out 13,075,295 16,032,102 13,591,468 13,591,468 7,945,728 - 7,945,728 5,645,740 58% Total Interfund 23,484,517 26,269,783 24,447,533 24,447,533 14,278,428 - 14,278,428 10,169,105 58% Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 23,603,028 2,423,776 26,026,803 20,258,159 56% Net Surplus / (Deficit) 201,904 (3,570,836) (4,222,685) (7,793,676) 290,658 (2,133,117) Beginning Cash Balance 15,164,622 15,409,455 11,466,153 Cash Adjustments 42,928 (372,465) - Ending Cash Balance 15,409,455 11,466,153 3,672,477 10,881,495 Cash Reserves Target 2,013,700 2,059,069 2,314,248 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside surcharge rate will increase slightly. Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also receives interfund transfers from the other sewage works funds (#643 & 654) for interest earnings that are received in those funds and then subsequently transferred to this fund. Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. • Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). • Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures. Capital needs are budgeted in the Sewage Works Capital Fund (#642). • Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Work's capital assets. • At the end of 2020, the Common Council approved an interfund loan from this fund to the Solid Waste Operations Fund (#610) in order to ensure the cash balance was not negative at year-end. The loan must be repaid by June 30, 2021. 78 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewage Works Capital Fund Number 642 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 475,488 547,367 339,000 339,000 291,743 291,743 47,257 86% Interest Earnings 282,731 137,764 55,792 55,792 68,341 68,341 (12,549) 122% Other Income - 17,342 - - - - - - Interfund Transfers In 5,000,000 7,911,000 5,855,000 5,855,000 3,415,415 3,415,415 2,439,585 58% Total Revenue 5,758,219 8,613,472 6,249,792 6,249,792 3,775,499 3,775,499 2,474,293 60% Expenditures by Type Capital 5,421,771 4,248,134 5,855,000 13,278,180 2,904,291 5,873,632 8,777,923 4,500,257 66% Total Expenditures 5,421,771 4,248,134 5,855,000 13,278,180 2,904,291 5,873,632 8,777,923 4,500,257 66% Net Surplus / (Deficit) 336,448 4,365,338 394,792 (7,028,388) 871,209 (5,002,424) Beginning Cash Balance 9,100,782 9,417,064 13,821,218 Cash Adjustments (20,166) 38,815 - Ending Cash Balance 9,417,064 13,821,218 6,792,830 14,692,374 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one-time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs (renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation. 2021 projects include: Capital Equipment Wastewater and Organic Resources: • (1) 3/4 ton cargo van AWD - $40,000 • (1) screen machine - $400,000 • (1) beast horizontal grinder - $750,000 • (1) utility cart - $18,000 and pressure washer $10,000 Sewers Division: • (2) vacuum sweepers - $660,000 • (1) skid loader w/trailer - $125,000 • (2) Crew plow trucks with CNG - $352,000 Wastewater Treatment Plant (WWTP) Upgrades Projects 2021: $1.25 M • CSO 29 Lift Station $850,000 Other: • Sewer Lining $2.0 M • Public Works Service Center Roof Replacement $250,000 Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 79 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 151,410 48,416 75,112 75,112 25,424 25,424 49,688 34% Interfund Transfers In 151,717 - - - - - - - Total Revenue 303,127 48,416 75,112 75,112 25,424 25,424 49,688 34% Expenditures Interfund Transfers Out 127,330 71,004 75,112 75,112 25,424 - 25,424 49,688 34% Total Expenditures 127,330 71,004 75,112 75,112 25,424 - 25,424 49,688 34% Net Surplus / (Deficit) 175,797 (22,588) - - - - Beginning Cash Balance 5,385,946 5,563,851 5,550,801 Cash Adjustments 2,108 9,538 - Ending Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801 Cash Reserves Target 4,534,025 4,192,386 5,450,005 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments. This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 16.67% of annual operating expenses in Fund 641, net of transfers 80 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewage Sinking (Debt Service) Fund Number 649 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 119,465 41,998 15,333 15,333 14,312 14,312 1,021 93% Debt Proceeds - 5,743,815 - - - - - - Interfund Transfers In 7,780,676 8,110,581 7,694,771 7,694,771 4,488,616 4,488,616 3,206,155 58% Total Revenue 7,900,141 13,896,394 7,710,104 7,710,104 4,502,928 4,502,928 3,207,176 58% Expenditures by Type Services & Charges Debt Service Principal 5,931,732 11,716,557 6,176,519 6,176,519 - - - 6,176,519 0% Debt Service Interest & Fees 1,844,562 1,948,613 1,518,252 1,518,252 758,683 - 758,683 759,569 50% Total Services & Charges 7,776,294 13,665,170 7,694,771 7,694,771 758,683 - 758,683 6,936,088 10% Total Expenditures 7,776,294 13,665,170 7,694,771 7,694,771 758,683 - 758,683 6,936,088 10% Net Surplus / (Deficit) 123,847 231,224 15,333 15,333 3,744,245 3,744,245 Beginning Cash Balance 963,679 1,087,745 1,320,833 Cash Adjustments 219 1,865 - Ending Cash Balance 1,087,745 1,320,833 1,336,166 5,065,078 Cash Reserves Target 1,087,745 1,320,833 1,336,166 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). Current debt includes: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refunding 2006 & 2007 - final payment 12/1/25, (debt schedule #145) - 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment 12/1/30, (debt schedule #80) Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding was used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the remaining life of the bonds. Cash Reserves Target 100% cash reserves per bond covenants 81 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewage Debt Service Reserve Fund Number 653 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 87,669 20,901 65,000 65,000 203 203 64,797 0% Total Revenue 87,669 20,901 65,000 65,000 203 203 64,797 0% Total Expenditures - 322,566 - - - - - - - Net Surplus / (Deficit)87,669 (301,665) 65,000 65,000 203 203 Beginning Cash Balance 4,204,246 4,291,915 3,990,250 Cash Adjustments - - - Ending Cash Balance 4,291,915 3,990,250 4,055,250 3,990,453 Cash Reserves Target 4,291,915 3,990,250 4,055,250 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. The debt service reserve amount is used towards the last debt service payment. In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used towards the refunding. Cash Reserves Target 100% cash reserves per bond covenants 82 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Sewage Works Customer Deposit Fund Number 654 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,107 4,641 5,578 5,578 3,334 3,334 2,244 60% Total Revenue 3,107 4,641 5,578 5,578 3,334 3,334 2,244 60% Expenditures Interfund Transfers Out - 6,318 5,578 5,578 3,334 - 3,334 2,244 60% Total Expenditures - 6,318 5,578 5,578 3,334 - 3,334 2,244 60% Net Surplus / (Deficit)3,107 (1,677) - - - - Beginning Cash Balance 204,693 413,157 649,073 Cash Adjustments 205,357 237,593 - Ending Cash Balance 413,157 649,073 649,073 807,798 Cash Reserves Target 413,157 649,073 649,073 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 100% cash reserves for customer deposits 83 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Project ReLeaf Fund Number 655 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 447,563 446,136 451,610 451,610 277,634 277,634 173,976 61% Interest Earnings 15,370 4,176 3,221 3,221 1,858 1,858 1,363 58% Other Income 103 - - - - - - - Total Revenue 463,036 450,312 454,831 454,831 279,493 279,493 175,339 61% Expenditures by Type Personnel Salaries & Wages 61,398 56,338 73,920 73,920 - - - 73,920 0% Fringe Benefits 4,659 4,376 5,655 5,655 - - - 5,655 0% Total Personnel 66,057 60,714 79,575 79,575 - - - 79,575 0% Supplies - 4,764 10,476 10,476 - - - 10,476 0% Services & Charges Other Services & Charges 3,419 2,634 6,500 6,500 981 - 981 5,519 15% Total Services & Charges 3,419 2,634 6,500 6,500 981 - 981 5,519 15% Operating Expenditures 69,476 68,112 96,551 96,551 981 - 981 95,570 1% Interfund Interfund Allocations 40,243 42,385 37,736 37,736 22,016 - 22,016 15,720 58% Interfund Transfers Out 550,000 300,000 500,000 500,000 291,665 - 291,665 208,335 58% Total Interfund 590,243 342,385 537,736 537,736 313,681 - 313,681 224,055 58% Total Expenditures 659,719 410,497 634,287 634,287 314,662 - 314,662 319,625 50% Net Surplus / (Deficit) (196,683) 39,815 (179,456) (179,456) (35,169) (35,169) Beginning Cash Balance 593,308 398,183 425,913 Cash Adjustments 1,558 (12,085) - Ending Cash Balance 398,183 425,913 246,457 375,021 Cash Reserves Target 164,930 102,624 158,572 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division. This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires. (Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05) Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by Fund 641. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred was reduced in 2020. Cash Reserves Target 25% of Annual expenditures 84 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Storm Sewer Fund Fund Number 667 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 517,091 1,037,898 1,020,677 1,020,677 635,401 635,401 385,276 62% Intergov./ Grants - - - - 68,000 68,000 (68,000) - Interest Earnings 1,341 4,831 3,992 3,992 5,444 5,444 (1,452) 136% Total Revenue 518,432 1,042,729 1,024,669 1,024,669 708,845 708,845 315,824 69% Expenditures by Type Services & Charges Professional Services 54,500 11,085 200,000 338,125 51,198 95,427 146,625 191,500 43% Other Services & Charges - 3,186 - - 220 - 220 (220) - Total Services & Charges 54,500 14,272 200,000 338,125 51,418 95,427 146,845 191,280 43% Capital 275,886 90,050 824,000 1,451,469 258,461 37,255 295,715 1,155,754 20% Total Expenditures 330,386 104,322 1,024,000 1,789,594 309,878 132,682 442,560 1,347,034 25% Net Surplus / (Deficit) 188,046 938,407 669 (764,925) 398,967 266,285 Beginning Cash Balance - 124,406 1,032,916 Cash Adjustments (63,640) (29,898) - Ending Cash Balance 124,406 1,032,916 267,990 1,395,727 Cash Reserves Target 82,597 26,080 447,399 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the Northshore Bank Stabilization Project. In 2021 budget stormwater projects: Riverbank Stabilization $550,000 and $274,000 budgeted for miscellaneous storm sewer projects such as: downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation, along with misc. repairs, Professional Services for these projects budgeted $200,000. Cash Reserves Target 25% of Annual expenditures 85 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police State Seizures Fund Number 216 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 5,018 4,678 10,000 17,076 20,702 20,702 (3,626) 121% Interest Earnings 6,364 1,895 1,415 1,415 771 771 644 55% Other Income 310 18 - - - - - - Total Revenue 11,691 6,591 11,415 18,491 21,473 21,473 (2,982) 116% Expenditures by Type Services & Charges Education & Training - - 10,000 10,000 - - - 10,000 0% Other Services & Charges - - 12,000 12,000 - - - 12,000 0% Total Services & Charges - - 22,000 22,000 - - - 22,000 0% Capital - 31,753 45,000 75,043 71,043 - 71,043 4,000 95% Total Expenditures - 31,753 67,000 97,043 71,043 - 71,043 26,000 73% Net Surplus / (Deficit)11,691 (25,162) (55,585) (78,552) (49,570) (49,570) Beginning Cash Balance 226,550 238,323 213,569 Cash Adjustments 81 409 - Ending Cash Balance 238,323 213,569 135,017 163,999 Cash Reserves Target - 7,938 24,261 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property. This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are budgeted for law enforcement training and various Police Department expenses. Cash Reserves Target 25% of Annual expenditures 86 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police Curfew Violations Fund Number 218 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 75 768 200 1,000 - - 1,000 0% Interest Earnings 359 115 158 158 63 63 95 40% Total Revenue 434 883 358 1,158 63 63 1,095 5% Expenditures by Type Services & Charges Other Services & Charges 623 - 1,000 1,000 - - - 1,000 0% Total Services & Charges 623 - 1,000 1,000 - - - 1,000 0% Capital - - - - - - - - - Total Expenditures 623 - 1,000 1,000 - - - 1,000 0% Net Surplus / (Deficit)(190) 883 (642) 158 63 63 Beginning Cash Balance 13,077 12,894 13,799 Cash Adjustments 6 22 - Ending Cash Balance 12,894 13,799 13,957 13,862 Cash Reserves Target 156 - 250 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 8135-90) to account for monies received from Juvenile Positive Assistance. This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. Past expenditures include Drug Abuse Resistance Education and Juvenile Aid Bureau. Cash Reserves Target 25% of Annual expenditures 87 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Law Enforcement Continuing Education Fund Number 220 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 135,148 148,550 130,000 145,000 79,973 79,973 65,027 55% Fines, Forfeitures, and Fees 103,233 92,751 111,000 111,000 42,963 42,963 68,037 39% Interest Earnings 11,017 3,849 2,937 2,937 1,757 1,757 1,180 60% Donations - 2,000 1,000 1,000 500 500 500 50% Other Income 12,238 11,555 15,000 2,970 2,970 2,970 - 100% Interfund Transfers In 26,423 - - - - - - - Total Revenue 288,059 258,705 259,937 262,907 128,162 128,162 134,744 49% Expenditures by Type Supplies 168,527 62,084 135,500 162,706 136,072 12,443 148,515 14,191 91% Services & Charges Professional Services - 1,136 - - - - - - - Education & Training 64,459 81,558 80,000 120,358 86,266 49,261 135,527 (15,169) 113% Travel 41,704 20,646 50,000 50,358 14,702 141 14,843 35,515 29% Other Services & Charges 37,480 31,475 55,000 63,908 48,460 0 48,460 15,448 76% Total Services & Charges 143,643 134,816 185,000 234,624 149,427 49,402 198,829 35,794 85% Capital - - - - - - - - - Total Expenditures 312,170 196,900 320,500 397,330 285,499 61,845 347,344 49,985 87% Net Surplus / (Deficit) (24,110) 61,806 (60,563) (134,423) (157,337) (219,182) Beginning Cash Balance 445,146 421,276 483,549 Cash Adjustments 240 467 - Ending Cash Balance 421,276 483,549 349,126 324,178 Cash Reserves Target 78,042 49,225 99,332 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Cash Reserves Target 25% of Annual expenditures 88 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Local Income Tax - Public Safety Fund Number 249 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 9,205,130 9,703,297 7,999,276 9,391,746 5,602,447 5,602,447 3,789,299 60% Interest Earnings 78,327 33,595 32,640 32,640 19,585 19,585 13,055 60% Total Revenue 9,283,457 9,736,892 8,031,916 9,424,386 5,622,032 5,622,032 3,802,354 60% Expenditures by Department Police Department 4,114,929 4,619,654 4,737,560 4,737,560 2,707,029 - 2,707,029 2,030,531 57% Fire Department 3,867,331 4,330,886 4,880,453 4,880,453 2,700,161 - 2,700,161 2,180,292 55% Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 5,407,190 - 5,407,190 4,210,823 56% Expenditures by Type Personnel Salaries & Wages 6,114,800 6,703,431 7,146,723 7,146,723 4,058,527 - 4,058,527 3,088,196 57% Fringe Benefits 1,867,459 2,247,109 2,471,290 2,471,290 1,348,663 - 1,348,663 1,122,627 55% Total Personnel 7,982,259 8,950,540 9,618,013 9,618,013 5,407,190 - 5,407,190 4,210,823 56% Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 5,407,190 - 5,407,190 4,210,823 56% Net Surplus / (Deficit) 1,301,198 786,352 (1,586,097) (193,627) 214,842 214,842 Beginning Cash Balance 1,953,942 3,253,787 4,045,717 Cash Adjustments (1,353) 5,578 - Ending Cash Balance 3,253,787 4,045,717 3,852,090 4,260,559 Cash Reserves Target 638,581 716,043 769,441 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel wages and benefits. The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. In 2021, the wages and benefits for three (3) first class patrolman and three (3) first class firefighters were transferred from the General Fund (#101), bringing the total number of FTE's budgeted in this fund to 49 police officers and 49 firefighters. The number of FTE's budgeted will increase or decrease based on the public safety local income tax revenue received. Cash Reserves Target 8% of Annual expenditures - one month reserve 89 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police Take Home Vehicle Fund Number 278 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,333 5,480 5,720 5,720 4,360 4,360 1,360 76% Interest Earnings 20,608 5,998 8,046 8,046 3,130 3,130 4,916 39% Total Revenue 25,941 11,478 13,766 13,766 7,490 7,490 6,276 54% Expenditures by Type Services & Charges Other Services & Charges 50,000 8,690 50,000 50,000 270 - 270 49,730 1% Total Services & Charges 50,000 8,690 50,000 50,000 270 - 270 49,730 1% Interfund Transfers Out - 49,087 - - - - - - - Total Expenditures 50,000 57,777 50,000 50,000 270 - 270 49,730 1% Net Surplus / (Deficit) (24,059) (46,299) (36,234) (36,234) 7,220 7,220 Beginning Cash Balance 748,876 725,194 681,823 Cash Adjustments 376 2,928 - Ending Cash Balance 725,194 681,823 645,589 687,358 Cash Reserves Target 750,000 750,000 750,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. Cash Reserves Target Set dollar amount of $750,000 This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty. 90 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police Block Grants Fund Number 280 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 111 36 56 56 19 19 37 34% Other Income - - - - - - - - Total Revenue 111 36 56 56 19 19 37 34% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)111 36 56 56 19 19 Beginning Cash Balance 3,983 4,095 4,138 Cash Adjustments 2 7 - Ending Cash Balance 4,095 4,138 4,194 4,157 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund will be closed. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 91 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Fire Department Capital Fund Number 287 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - 75,000 75,000 - - 75,000 0% Charges for Services - 2,514,908 1,837,850 1,837,850 1,270,240 1,270,240 567,610 69% Fines, Forfeitures, and Fees - - - 300 300 300 - 100% Interest Earnings 79,926 9,151 11,814 11,814 6,499 6,499 5,315 55% Debt Proceeds - 1,660,000 - - - - - - Other Income 25,437 8,244 - - - - - - Interfund Transfers In 545,695 - - - - - - - Total Revenue 651,058 4,192,303 1,924,664 1,924,964 1,277,039 1,277,039 647,925 66% Expenditures by Type Supplies 18,800 - - - - - - - - Services & Charges Debt Service Principal 434,910 343,971 702,189 702,189 504,283 - 504,283 197,906 72% Debt Service Interest & Fees 43,560 31,114 43,578 43,578 27,257 - 27,257 16,321 63% Total Services & Charges 478,470 375,085 745,767 745,767 531,540 - 531,540 214,227 71% Capital 1,570,388 1,925,268 400,000 2,190,702 153,239 1,931,963 2,085,202 105,500 95% Interfund Transfers Out 726,206 746,231 750,307 750,307 750,306 - 750,306 1 100% Total Expenditures 2,793,864 3,046,584 1,896,074 3,686,776 1,435,085 1,931,963 3,367,048 319,728 91% Net Surplus / (Deficit) (2,142,806) 1,145,719 28,590 (1,761,812) (158,046) (2,090,010) Beginning Cash Balance 4,099,519 1,962,214 3,111,296 Cash Adjustments 5,501 3,364 - Ending Cash Balance 1,962,214 3,111,296 1,349,484 2,952,950 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds. This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance. Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital expenditures for vehicles and equipment has gone down. Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment 2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168). Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 92 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Emergency Medical Services Operating Fund Number 288 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 23,943 - - - - - - - Charges for Services 5,661,421 - - - - - - - Fines, Forfeitures, and Fees 1,275 - - - - - - - Interest Earnings 59,267 10,316 - - - - - - Other Income 2,993 797 - - - - - - Interfund Transfers In 988,936 - - - - - - - Total Revenue 6,737,835 11,113 - - - - - - Expenditures by Type Personnel Salaries & Wages 3,956,680 - - - - - - - - Fringe Benefits 1,213,698 - - - - - - - - Total Personnel 5,170,378 - - - - - - - - Supplies 351,249 1,468 - - - - - - - Services & Charges Professional Services 71,285 1,292 - - - - - - - Utilities 8,758 - - - - - - - - Education & Training 19,688 4,778 - - - - - - - Repairs & Maintenance 93,053 42,719 - - - - - - - Other Services & Charges 222,012 54,946 - - - - - - - Total Services & Charges 414,797 103,734 - - - - - - - Capital 35,359 - - - - - - - - Interfund Interfund Allocations 261,156 - - - - - - - - Interfund Transfers Out - 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86% Total Interfund 261,156 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86% Total Expenditures 6,232,938 1,821,886 707,215 707,215 607,079 - 607,079 100,136 86% Net Surplus / (Deficit) 504,897 (1,810,773) (707,215) (707,215) (607,079) (607,079) Beginning Cash Balance 1,956,568 2,520,160 607,079 Cash Adjustments 58,695 (102,309) 100,136 Ending Cash Balance 2,520,160 607,079 - - Cash Reserves Target - - - Fund Purpose: This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services division and reflected a portion of the cost associated with operating ambulances. Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47 firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021. Cash Reserves Target No reserve requirement 93 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Haz-Mat Fund Number 289 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 9,350 - 10,000 10,000 - - 10,000 0% Interest Earnings 709 243 376 376 128 128 248 34% Other Income 12 - - - - - - - Total Revenue 10,071 243 10,376 10,376 128 128 10,248 1% Expenditures by Type Supplies 1,457 - 10,000 10,000 - - - 10,000 0% Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 1,457 - 10,000 10,000 - - - 10,000 0% Net Surplus / (Deficit)8,614 243 376 376 128 128 Beginning Cash Balance 19,039 27,647 27,937 Cash Adjustments (6) 47 - Ending Cash Balance 27,647 27,937 28,313 28,065 Cash Reserves Target 364 - 2,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department. By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. This typically happens once or twice a year. Funding is entirely dependent on the number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures 94 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Indiana River Rescue Fund Number 291 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 111,870 54,600 90,000 90,000 45,400 45,400 44,600 50% Interest Earnings 6,998 2,955 3,892 3,892 1,544 1,544 2,348 40% Donations 24,945 - - - - - - - Other Income - - - 1,300 1,300 1,300 - 100% Total Revenue 143,813 57,555 93,892 95,192 48,244 48,244 46,948 51% Expenditures by Type Personnel Salaries & Wages 462 - 3,000 3,000 - - - 3,000 0% Fringe Benefits - - 2,500 2,500 - - - 2,500 0% Total Personnel 462 - 5,500 5,500 - - - 5,500 0% Supplies 10,913 16,731 18,500 18,500 14,399 14,803 29,202 (10,702) 158% Services & Charges Professional Services - - - Printing & Advertising 890 - 1,300 1,300 - - - 1,300 0% Education & Training 10,855 425 9,000 9,000 13,358 - 13,358 (4,358) 148% Travel 942 2,524 15,000 15,000 1,483 - 1,483 13,517 10% Repairs & Maintenance 7,520 - 43,000 43,000 4,210 5,685 9,895 33,105 23% Other Services & Charges - - - - 106 - 106 (106) - Total Services & Charges 20,206 2,949 68,300 68,300 19,156 5,685 24,841 43,458 36% Capital - - - - - - - - - Total Expenditures 31,581 19,679 92,300 92,300 33,555 20,488 54,043 38,256 59% Net Surplus / (Deficit) 112,232 37,876 1,592 2,892 14,689 (5,799) Beginning Cash Balance 181,204 293,325 330,404 Cash Adjustments (111) (797) - Ending Cash Balance 293,325 330,404 333,296 343,693 Cash Reserves Target 7,895 4,920 23,075 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories. This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures 95 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police Grants Fund Number 292 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - - - - - - - - Total Revenue - - - - - - - - Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)- - - - - - Beginning Cash Balance 26,716 26,716 26,716 Cash Adjustments - - - Ending Cash Balance 26,716 26,716 26,716 26,716 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. Per the grant restrictions, no interest is earned on the cash balance in this fund. Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund will be closed. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 96 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Regional Police Academy Fund Number 294 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 23,525 9,350 20,000 25,000 19,450 19,450 5,550 78% Interest Earnings 3,069 1,106 1,620 3,000 627 627 2,373 21% Other Income 175 - - - - - - - Total Revenue 26,769 10,456 21,620 28,000 20,077 20,077 7,923 72% Expenditures by Type Supplies - 214 1,500 1,500 - - - 1,500 0% Services & Charges Education & Training 157 - 10,000 10,000 - - - 10,000 0% Travel - - 1,500 1,500 - - - 1,500 0% Other Services & Charges 6,579 2,943 4,250 4,250 - - - 4,250 0% Total Services & Charges 6,737 2,943 15,750 15,750 - - - 15,750 0% Capital - - - - - - - - - Total Expenditures 6,737 3,157 17,250 17,250 - - - 17,250 0% Net Surplus / (Deficit)20,032 7,299 4,370 10,750 20,077 20,077 Beginning Cash Balance 98,440 118,481 125,984 Cash Adjustments 10 203 - Ending Cash Balance 118,481 125,984 136,734 146,061 Cash Reserves Target 1,684 789 4,313 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for seminars, travel, lectures, and career days. Cash Reserves Target 25% of Annual expenditures 97 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name COPS MORE Grant Fund Number 295 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 56,495 180,998 - 98,920 101,033 101,033 (2,113) 102% Fines, Forfeitures, and Fees 9,219 6,919 10,000 10,000 4,206 4,206 5,794 42% Interest Earnings 4,724 594 170 375 312 312 63 83% Donations 5,098 - - - - - - - Other Income 1,949 260 - 120 120 120 - 100% Total Revenue 77,485 188,771 10,170 109,415 105,671 105,671 3,744 97% Expenditures by Type Supplies 65,306 86,905 20,000 17,000 16,331 - 16,331 669 96% Services & Charges Education & Training 300 - - 6,490 - - - 6,490 0% Other Services & Charges 44,622 12,317 20,000 4,575 3,489 2,175 5,664 (1,089) 124% Total Services & Charges 44,922 12,317 20,000 11,065 3,489 2,175 5,664 5,401 51% Capital - 185,805 - 147,086 44,858 92,608 137,466 9,620 93% Total Expenditures 110,228 285,026 40,000 175,151 64,678 94,783 159,461 15,690 91% Net Surplus / (Deficit) (32,743) (96,255) (29,830) (65,736) 40,993 (53,790) Beginning Cash Balance 202,035 169,439 73,474 Cash Adjustments 146 290 - Ending Cash Balance 169,439 73,474 7,738 25,679 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department. In recent years, this fund has also been used to track donations and their associated expenditures. This fund receives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from impound towing fees. In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL program was expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101). Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 98 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police Federal Drug Enforcement Fund Number 299 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - - 25,000 25,000 1,593 1,593 23,407 6% Interest Earnings 3,131 723 883 883 104 104 779 12% Total Revenue 3,131 723 25,883 25,883 1,697 1,697 24,186 7% Expenditures by Type Supplies - - 6,000 6,000 - - - 6,000 0% Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 43,499 31,000 22,500 22,500 - - - 22,500 0% Total Expenditures 43,499 31,000 28,500 28,500 - - - 28,500 0% Net Surplus / (Deficit)(40,368) (30,277) (2,617) (2,617) 1,697 1,697 Beginning Cash Balance 153,920 113,552 83,275 Cash Adjustments - - - Ending Cash Balance 113,552 83,275 80,658 84,972 Cash Reserves Target 10,875 7,750 7,125 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. Cash Reserves Target 25% of Annual expenditures 99 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Transfers In 321,706 341,231 345,307 345,307 345,306 345,306 1 100% Total Revenue 321,706 341,231 345,307 345,307 345,306 345,306 1 100% Expenditures by Type Services & Charges Debt Service Principal 170,000 195,000 205,000 205,000 205,000 - 205,000 - 100% Debt Service Interest & Fees 151,706 146,231 140,307 140,307 140,306 - 140,306 1 100% Total Services & Charges 321,706 341,231 345,307 345,307 345,306 - 345,306 1 100% Total Expenditures 321,706 341,231 345,307 345,307 345,306 - 345,306 1 100% Net Surplus / (Deficit) - - - - - - Beginning Cash Balance - - - Cash Adjustments - - - Ending Cash Balance - - - - Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451). This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038. Cash Reserves Target No reserve requirement 100 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 42,008 2,981 - 1,400 1,442 1,442 (42) 103% Total Revenue 42,008 2,981 - 1,400 1,442 1,442 (42) 103% Expenditures by Type Capital 3,143,446 89,311 - - - - - - - Total Expenditures 3,143,446 89,311 - - - - - - - Net Surplus / (Deficit)(3,101,438) (86,330) - 1,400 1,442 1,442 Beginning Cash Balance 3,494,445 399,877 314,233 Cash Adjustments 6,871 686 - Ending Cash Balance 399,877 314,233 315,633 315,675 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 101 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Fire Pension Fund Number 701 Fund Type Pension Trust Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,466,993 4,323,533 4,443,096 4,101,278 2,052,389 2,052,389 2,048,889 50% Interest Earnings 8,670 2,205 5,272 5,272 991 991 4,281 19% Other Income - - - - - - - - Total Revenue 4,475,663 4,325,739 4,448,368 4,106,550 2,053,380 2,053,380 2,053,170 50% Expenditures by Type Personnel Salaries & Wages 4,449,225 4,205,078 4,488,409 4,488,409 2,406,247 - 2,406,247 2,082,162 54% Total Personnel 4,449,225 4,205,078 4,488,409 4,488,409 2,406,247 - 2,406,247 2,082,162 54% Supplies - - 100 100 - - - 100 0% Services & Charges Professional Services 4,000 3,500 6,000 6,000 3,500 - 3,500 2,500 58% Travel - - 350 350 - - - 350 0% Other Services & Charges 1,126 679 1,400 1,400 833 - 833 567 59% Total Services & Charges 5,126 4,179 7,750 7,750 4,333 - 4,333 3,417 56% Total Expenditures 4,454,351 4,209,256 4,496,259 4,496,259 2,410,580 - 2,410,580 2,085,679 54% Net Surplus / (Deficit)21,312 116,482 (47,891) (389,709) (357,200) (357,200) Beginning Cash Balance 315,085 336,501 453,561 Cash Adjustments 104 577 - Ending Cash Balance 336,501 453,561 63,852 96,361 Cash Reserves Target 445,435 420,926 449,626 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for retired South Bend firefighters and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures 102 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police Pension Fund Number 702 Fund Type Pension Trust Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,111,782 6,048,813 6,147,998 5,950,693 2,977,096 2,977,096 2,973,597 50% Interest Earnings 17,014 3,126 9,277 9,277 1,193 1,193 8,084 13% Other Income 2,890 6,284 2,000 6,119 4,119 4,119 2,000 67% Total Revenue 6,131,686 6,058,223 6,159,275 5,966,089 2,982,409 2,982,409 2,983,681 50% Expenditures by Type Personnel Salaries & Wages 6,374,654 6,186,554 6,049,340 6,049,340 3,509,244 - 3,509,244 2,540,096 58% Total Personnel 6,374,654 6,186,554 6,049,340 6,049,340 3,509,244 - 3,509,244 2,540,096 58% Supplies - - - - - - - - - Services & Charges Professional Services 4,000 3,500 6,500 6,500 3,500 - 3,500 3,000 54% Travel - - 500 500 - - - 500 0% Other Services & Charges 1,271 945 1,400 1,400 527 - 527 873 38% Total Services & Charges 5,271 4,445 8,400 8,400 4,027 - 4,027 4,373 48% Total Expenditures 6,379,925 6,190,998 6,057,740 6,057,740 3,513,271 - 3,513,271 2,544,469 58% Net Surplus / (Deficit) (248,240) (132,776) 101,535 (91,651) (530,862) (530,862) Beginning Cash Balance 945,540 698,148 566,569 Cash Adjustments 848 1,197 - Ending Cash Balance 698,148 566,569 474,918 41,707 Cash Reserves Target 637,993 619,100 605,774 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for retired South Bend police officers and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees. Cash Reserves Target 10% of Annual expenditures 103 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Police K-9 Unit Fund Number 705 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 65 21 5 25 11 11 14 44% Donations - - - - - - - - Total Revenue 65 21 5 25 11 11 14 44% Expenditures by Type Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)65 21 5 25 11 11 Beginning Cash Balance 2,330 2,395 2,420 Cash Adjustments 1 4 - Ending Cash Balance 2,395 2,420 2,445 2,431 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds. This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. The donations are to be spent on supplies or services directly related to the Police K-9 unit. Cash Reserves Target No reserve requirement 104 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Parks & Recreation Fund Number 201 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 10,048,047 9,566,845 9,247,389 9,247,389 5,705,124 5,705,124 3,542,265 62% Intergov./ Shared Revenues 890,592 904,581 906,694 906,694 461,211 461,211 445,483 51% Intergov./ Grants 3,635,801 648,098 - 200,000 200,000 200,000 - 100% Licenses & Permits - - - 58 58 58 - 100% Charges for Services 2,583,508 2,760,462 2,881,450 2,731,450 1,855,215 1,855,215 876,235 68% Interest Earnings 140,690 7,167 40,000 40,000 16,428 16,428 23,572 41% Donations 1,714,670 1,061,421 715,000 1,805,000 746,029 746,029 1,058,971 41% Other Income 329,248 127,858 25,000 128,839 103,163 103,163 25,676 80% Interfund Transfers In 410,867 800,000 1,234,486 1,234,486 718,986 718,986 515,500 58% Total Revenue 19,753,423 15,876,432 15,050,019 16,293,916 9,806,215 9,806,215 6,487,702 60% Expenditures by Division Park Administration 1,723,159 1,499,024 1,605,828 1,606,596 888,834 1,794 890,628 715,968 55% Park Maintenance 9,916,774 6,962,316 7,183,287 7,097,819 4,072,099 242,458 4,314,557 2,783,262 61% Golf Courses 1,621,929 1,501,398 1,503,657 1,541,045 1,020,950 56,240 1,077,191 463,854 70% Recreation 3,034,640 2,773,309 2,936,242 2,954,292 1,594,996 21,015 1,616,011 1,338,281 55% Marketing & Events 965,503 882,516 1,117,095 1,134,983 509,712 59,222 568,935 566,048 50% Park Projects & Capital 6,432,472 1,041,871 - 1,592,197 230,193 419,859 650,052 942,146 41% Potawatomi Zoo 700,000 700,000 701,965 701,965 701,145 - 701,145 820 100% Total Expenditures 24,394,477 15,360,434 15,048,074 16,628,897 9,017,930 800,589 9,818,519 6,810,379 59% Expenditures by Type Personnel Salaries & Wages 5,970,871 6,015,996 5,830,401 5,830,401 3,342,782 - 3,342,782 2,487,619 57% Fringe Benefits 1,850,776 2,133,462 2,018,043 2,018,043 1,204,498 - 1,204,498 813,545 60% Total Personnel 7,821,647 8,149,458 7,848,444 7,848,444 4,547,280 - 4,547,280 3,301,164 58% Supplies 1,291,583 1,173,909 1,508,997 1,575,315 842,376 94,033 936,409 638,906 59% Services & Charges Professional Services 443,786 192,616 338,049 321,016 68,429 38,028 106,457 214,559 33% Printing & Advertising 112,043 102,375 263,606 281,782 91,299 57,225 148,524 133,257 53% Utilities 764,164 790,831 675,223 690,876 556,620 - 556,620 134,256 81% Education & Training 23,428 11,167 25,425 26,582 7,654 1,269 8,923 17,659 34% Travel 20,508 3,355 32,922 34,910 882 - 882 34,028 3% Repairs & Maintenance 689,481 515,084 544,893 487,051 388,761 84,847 473,608 13,442 97% Debt Service Principal 456,436 504,636 459,625 461,923 286,026 - 286,026 175,897 62% Debt Service Interest & Fees 43,303 47,338 39,584 37,286 26,799 - 26,799 10,487 72% Grants & Subsidies 715,000 715,000 715,000 715,000 715,000 - 715,000 - 100% Other Services & Charges 1,176,018 691,376 528,291 504,719 269,638 100,152 369,790 134,929 73% Total Services & Charges 4,444,167 3,573,777 3,622,618 3,561,144 2,411,109 281,521 2,692,630 868,514 76% Operating Expenditures 13,557,398 12,897,144 12,980,059 12,984,904 7,800,765 375,554 8,176,319 4,808,584 63% Capital 9,164,819 1,030,272 400,000 1,975,979 244,165 425,035 669,200 1,306,779 34% Interfund Interfund Allocations 1,672,261 1,421,220 1,668,015 1,668,015 973,000 - 973,000 695,015 58% Interfund Transfers Out - 11,799 - - - - - - - Total Interfund 1,672,261 1,433,019 1,668,015 1,668,015 973,000 - 973,000 695,015 58% Total Expenditures 24,394,477 15,360,434 15,048,074 16,628,897 9,017,930 800,589 9,818,519 6,810,378 59% Net Surplus / (Deficit) (4,641,054) 515,998 1,945 (334,981) 788,285 (12,304) Beginning Cash Balance 8,278,260 3,649,543 4,156,004 Cash Adjustments 12,338 (9,538) - Ending Cash Balance 3,649,543 4,156,004 3,821,023 5,080,067 Cash Reserves Target 6,098,619 3,840,108 4,157,224 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreation, and Marketing & Events. This fund's main source of revenue is property taxes (distributions received in June and December). This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help subsidize the Parks operations. Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020, the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. The increase in Professional Services and decrease in Other Services & Charges is primarily due to the reclassification of a service contract for the maintenance of the streetscapes and sidewalks downtown. Personnel - From 2020 to 2021, several personnel changes were made: six positions were eliminated from this fund and three positions were transferred to other funds (two positions transferred to the Community Inititives division in Fund #101 and one position transferred to the Morris Performing Arts Center budget in Fund #101). Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund (#201). This allowed for better reporting and more efficient use of funds. Cash Reserves Target 25% of Annual expenditures 105 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 21,618 3,535 5,000 5,000 1,286 1,286 3,714 26% Interest Earnings 1,802 648 578 578 353 353 225 61% Donations - - - 500 500 500 - 100% Total Revenue 23,421 4,183 5,578 6,078 2,139 2,139 3,939 35% Expenditures by Type Services & Charges Printing & Advertising 7,720 832 20,000 29,984 3,328 6,656 9,984 20,000 33% Total Services & Charges 7,720 832 20,000 29,984 3,328 6,656 9,984 20,000 33% Interfund Transfers Out - - - Total Expenditures 7,720 832 20,000 29,984 3,328 6,656 9,984 20,000 33% Net Surplus / (Deficit) 15,701 3,351 (14,422) (23,906) (1,189) (7,845) Beginning Cash Balance 57,345 73,045 76,521 Cash Adjustments (1) 125 - Ending Cash Balance 73,045 76,521 52,615 75,332 Cash Reserves Target 1,930 208 7,496 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Revenue for this fund is collected through donations and sponsorships. This fund also receives revenue from interest earned on the fund's cash balance. Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. Cash Reserves Target 25% of Annual expenditures 106 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Morris PAC Self-Promotion Fund Number 274 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 82,464 37,554 65,000 65,000 6,593 6,593 58,407 10% Interest Earnings 3,934 1,818 1,737 1,737 1,041 1,041 696 60% Total Revenue 86,398 39,372 66,737 66,737 7,634 7,634 59,103 11% Expenditures by Type Services & Charges Professional Services 956 - 80,000 80,000 - - - 80,000 0% Printing & Advertising - 1,100 35,000 35,000 - - - 35,000 0% Total Services & Charges 956 1,100 115,000 115,000 - - - 115,000 0% Total Expenditures 956 1,100 115,000 115,000 - - - 115,000 0% Net Surplus / (Deficit)85,442 38,272 (48,263) (48,263) 7,634 7,634 Beginning Cash Balance 101,499 186,839 225,432 Cash Adjustments (101) 320 - Ending Cash Balance 186,839 225,432 177,169 233,066 Cash Reserves Target 239 275 28,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or self-sponsors. This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance. Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. Expenditures are for marketing and advertising for the Morris Performing Arts Center. Cash Reserves Target 25% of Annual expenditures 107 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2017 Parks Bond Debt Service Fund Number 312 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,166,972 1,087,915 1,100,842 1,100,842 620,480 620,480 480,362 56% Intergov./ Shared Revenues 74,210 63,774 45,280 48,585 34,500 34,500 14,085 71% Interest Earnings 1,412 (244) 2,023 2,023 500 500 1,523 25% Total Revenue 1,242,595 1,151,444 1,148,145 1,151,450 655,479 655,479 495,970 57% Expenditures by Type Services & Charges Debt Service Principal 770,000 785,000 825,000 825,000 825,000 - 825,000 - 100% Debt Service Interest & Fees 411,140 387,965 364,193 364,193 364,190 - 364,190 3 100% Total Services & Charges 1,181,140 1,172,965 1,189,193 1,189,193 1,189,190 - 1,189,190 3 100% Total Expenditures 1,181,140 1,172,965 1,189,193 1,189,193 1,189,190 - 1,189,190 3 100% Net Surplus / (Deficit) 61,455 (21,521) (41,048) (37,743) (533,711) (533,711) Beginning Cash Balance 147,325 208,740 187,578 Cash Adjustments (39) 358 - Ending Cash Balance 208,740 187,578 149,835 (346,133) Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects. This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471). Cash Reserves Target No reserve requirement 108 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Coveleski Stadium Capital Fund Number 401 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 23,125 - 30,000 30,000 - - 30,000 0% Interest Earnings 823 144 351 351 51 51 300 14% Total Revenue 23,947 144 30,351 30,351 51 51 30,300 0% Expenditures by Type Services & Charges Repairs & Maintenance 38,513 15,099 30,000 30,000 3,533 715 4,248 25,752 14% Total Services & Charges 38,513 15,099 30,000 30,000 3,533 715 4,248 25,752 14% Capital 32,955 - - - - - - - - Total Expenditures 71,468 15,099 30,000 30,000 3,533 715 4,248 25,752 14% Net Surplus / (Deficit) (47,520) (14,955) 351 351 (3,482) (4,197) Beginning Cash Balance 73,256 25,850 11,685 Cash Adjustments 114 790 - Ending Cash Balance 25,850 11,685 12,036 7,457 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is administered by the Department of Venues, Parks & Arts. Revenues are in the form of compensation received by the City based on stadium attendance. Planned expenditures are for painting, landscaping, and mechanical upgrades. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 109 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Morris Performing Arts Center Capital Fund Number 416 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 82,464 37,554 65,000 65,000 6,593 6,593 58,407 10% Interest Earnings 10,956 3,981 2,175 2,175 925 925 1,250 43% Other Income 575 - - - - - - - Interfund Transfers In - 175,579 - - - - - - Total Revenue 93,995 217,114 67,175 67,175 7,518 7,518 59,657 11% Expenditures by Type Supplies 14,469 - 25,000 25,000 14,811 - 14,811 10,189 59% Services & Charges Printing & Advertising - - - 500 90 0 90 410 18% Repairs & Maintenance 21,435 90,471 25,000 26,125 - 1,625 1,625 24,500 6% Total Services & Charges 21,435 90,471 25,000 26,625 90 1,625 1,715 24,910 6% Capital 14,149 346,394 - - 71,043 188,620 259,663 (259,663) - Total Expenditures 50,052 436,865 50,000 51,625 85,944 190,245 276,189 (224,564) 535% Net Surplus / (Deficit) 43,943 (219,751) 17,175 15,550 (78,426) (268,671) Beginning Cash Balance 378,088 422,125 203,098 Cash Adjustments 94 724 - Ending Cash Balance 422,125 203,098 218,648 124,672 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris Performing Arts Center (MPAC). This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance. In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair. Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the Venues, Parks & Arts Foundation. Cash Reserves Target No reserve requirement 110 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Palais Royale Historic Preservation Fund Number 450 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 14,425 6,477 8,000 8,000 4,869 4,869 3,131 61% Interest Earnings 2,961 617 369 369 375 375 (6) 102% Total Revenue 17,386 7,094 8,369 8,369 5,244 5,244 3,125 63% Expenditures by Type Services & Charges Repairs & Maintenance 38,779 34,160 35,000 35,000 - - - 35,000 0% Total Services & Charges 38,779 34,160 35,000 35,000 - - - 35,000 0% Capital - - - - - - - - - Total Expenditures 38,779 34,160 35,000 35,000 - - - 35,000 0% Net Surplus / (Deficit)(21,393) (27,066) (26,631) (26,631) 5,244 5,244 Beginning Cash Balance 129,091 107,792 80,911 Cash Adjustments 94 185 - Ending Cash Balance 107,792 80,911 54,280 86,155 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and related facilities. This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc. Cash Reserves Target No reserve requirement 111 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2018 Zoo Bond Capital Fund Number 453 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 22,489 293 - - - - - - Total Revenue 22,489 293 - - - - - - Expenditures by Type Capital 3,166,419 121,222 - - - - - - - Total Expenditures 3,166,419 121,222 - - - - - - - Net Surplus / (Deficit)(3,143,930) (120,929) - - - - Beginning Cash Balance 3,264,859 120,929 - Cash Adjustments - - - Ending Cash Balance 120,929 - - - Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment due 2/1/34. The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond issuance costs were $3,702,814. This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue. The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo. The bond capital was fully spent in 2020. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 112 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2017 Parks Bond Capital Fund Number 471 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 297,324 72,162 - 23,000 25,439 25,439 (2,439) 111% Total Revenue 297,324 72,162 - 23,000 25,439 25,439 (2,439) 111% Expenditures by Division Series A - Howard Park 842,454 73,054 - - - - - - - Series B - St. Louis Street 1,041,033 6,643 - 27,752 - - - 27,752 0% Series C - Colfax-Seitz - - - 1,012,332 298,456 709,944 1,008,400 3,932 100% Series D - Howard-Farmers 69,413 1,071,889 - 108,066 104,566 - 104,566 3,500 97% Series E - Miami-Twyckenham - 685,828 - 131,047 97,564 7,955 105,519 25,528 81% Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100% Series G - East Race 162,500 22,320 - 1,279,584 2,230 1,277,354 1,279,584 - 100% Series H - Pinhook Park 886,000 454,571 - 553,069 265,561 193,597 459,159 93,910 83% Series I - Other Park Improv.1,178,907 109,488 - 176,901 60,370 10,197 70,566 106,335 40% Series J - Pinhook Connect - 755,805 - 169,060 120,831 1,816 122,647 46,413 73% Series K - Future Projects 10,800 47,423 - 913,477 3,917 - 3,917 909,561 0% Total Expenditures 4,191,107 3,227,021 - 5,459,738 953,494 3,286,263 4,239,756 1,219,982 78% Expenditures by Type Services & Charges Professional Services 15,000 - - 6,464 - - - 6,464 0% Total Services & Charges 15,000 - - 6,464 - - - 6,464 0% Capital 4,176,107 3,227,021 - 5,453,274 953,494 3,286,263 4,239,756 1,213,517 78% Total Expenditures 4,191,107 3,227,021 - 5,459,738 953,494 3,286,263 4,239,756 1,219,981 78% Net Surplus / (Deficit) (3,893,782) (3,154,859) - (5,436,738) (928,055) (4,214,318) Beginning Cash Balance 12,944,127 9,062,798 5,926,118 Cash Adjustments 12,453 18,179 - Ending Cash Balance 9,062,798 5,926,118 489,380 4,996,594 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain improvements in connection with the MY SB Parks & Trails initiative. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312). The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs 113 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Parking Garages Fund Number 601 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 945,347 844,835 900,000 900,000 522,701 522,701 377,299 58% Fines, Forfeitures, and Fees 42,745 38,862 61,500 61,500 24,911 24,911 36,589 41% Interest Earnings 32,323 8,089 10,068 10,068 3,516 3,516 6,552 35% Other Income 16,084 2,468 - - - - - - Total Revenue 1,036,499 894,253 971,568 971,568 551,127 551,127 420,440 57% Expenditures by Subdivisions Parking Enforcement 105,009 71,212 13,962 13,962 2,292 - 2,292 11,670 16% Parking General Operations - 40,118 574,746 565,052 130,648 4,450 135,098 429,954 24% Main Street Garage 270,215 638,343 211,426 240,171 74,714 4,689 79,403 160,768 33% Leighton Plaza Garage 450,815 478,042 227,584 240,278 67,373 5,051 72,425 167,853 30% Wayne Street Garage 197,869 307,837 171,020 181,432 39,039 5,966 45,005 136,427 25% Eddy St Commons Garage 15,000 10,511 - - - - - - - Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 314,066 20,157 334,223 906,672 27% Expenditures by Type Personnel Other Personnel Costs - - - - - - - - - Total Personnel - - - - - - - - - Supplies - - - 30,000 8,975 1,568 10,543 19,457 35% Services & Charges Professional Services 700,335 490,335 488,000 463,774 79,670 4,870 84,540 379,234 18% Utilities 104,528 100,720 117,000 119,630 67,283 2,378 69,661 49,969 58% Repairs & Maintenance 126,794 237,452 125,000 128,118 34,761 10,711 45,473 82,645 35% Other Services & Charges 13,574 17,088 7,000 22,758 14,781 - 14,781 7,977 65% Total Services & Charges 945,232 845,594 737,000 734,280 196,496 17,959 214,455 519,825 29% Operating Expenditures 945,232 845,594 737,000 764,280 205,471 19,528 224,998 539,282 29% Capital 44,650 576,152 300,000 314,877 14,248 629 14,877 300,000 5% Interfund Allocations 49,026 124,317 161,738 161,738 94,348 - 94,348 67,390 58% Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 314,066 20,157 334,223 906,672 27% Net Surplus / (Deficit)(2,409) (651,810) (227,170) (269,327) 237,061 216,904 Beginning Cash Balance 1,325,951 1,326,253 674,268 Cash Adjustments 2,710 (175) - Ending Cash Balance 1,326,253 674,268 404,941 916,904 Cash Reserves Target 259,727 386,516 310,224 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Starting in 2021, parking garage operations are under outside contract with ASM Global. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. Starting in 2020, the Parking Garage Fund reimburses the Morris Performing Arts Center Division (in Fund #101) for 100% of costs of wages and benefits for the Manager-Facility Operations position. This is represented as an Interfund Allocation expense. There are many capital improvement needs. The forecast shows a relatively small capital budget due to declining cash balance and revenue remaining fairly flat. 114 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Century Center Operations Fund Number 670 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,275,000 956,250 637,500 637,500 637,500 637,500 - 100% Charges for Services 3,192,290 924,923 2,750,000 2,750,000 578,273 578,273 2,171,727 21% Interest Earnings 24 7 - 54 54 54 - 100% Other Income 9,692 5,936 6,275 6,304 751 751 5,553 12% Interfund Allocation Reimb 66,045 68,478 67,477 67,477 39,362 39,362 28,115 58% Total Revenue 4,543,051 1,955,594 3,461,252 3,461,335 1,255,940 1,255,940 2,205,395 36% Expenditures by Subdivisions City Operations 1,390,766 1,149,345 1,453,760 1,461,143 684,207 14,735 698,942 762,201 48% Food & Beverage Operations 3,137,910 1,444,541 2,772,311 2,772,311 820,443 - 820,443 1,951,868 30% Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 1,504,650 14,735 1,519,385 2,714,069 36% Expenditures by Type Personnel Salaries & Wages 473,272 368,842 423,365 438,365 203,478 - 203,478 234,887 46% Fringe Benefits 155,072 138,803 166,211 151,211 72,783 - 72,783 78,428 48% Other Personnel Costs 1,197,879 757,895 900,000 900,000 355,724 - 355,724 544,276 40% Total Personnel 1,826,223 1,265,540 1,489,576 1,489,576 631,985 - 631,985 857,591 42% Supplies 1,145,517 317,548 1,150,000 1,150,000 258,057 2,060 260,117 889,883 23% Services & Charges Professional Services 76,325 35,698 120,628 120,748 43,714 - 43,714 77,034 36% Printing & Advertising 2,893 277 - 1,000 543 3 546 454 55% Utilities 375,552 276,273 383,819 386,437 193,030 - 193,030 193,407 50% Education & Training - 1,724 - 728 150 278 428 300 59% Repairs & Maintenance 101,642 74,654 101,000 103,217 28,478 9,236 37,714 65,503 37% Insurance 57,019 47,272 57,047 57,047 26,273 - 26,273 30,774 46% Other Services & Charges 512,899 311,417 579,589 580,289 130,748 3,158 133,907 446,382 23% Total Services & Charges 1,126,329 747,314 1,242,083 1,249,466 422,936 12,676 435,612 813,854 35% Operating Expenditures 4,098,069 2,330,403 3,881,659 3,889,042 1,312,978 14,735 1,327,713 2,561,328 34% Interfund Interfund Allocations 162,380 169,544 247,195 247,195 144,196 - 144,196 102,999 58% Interfund Transfers Out 268,227 93,939 97,217 97,217 47,476 - 47,476 49,741 49% Total Interfund 430,607 263,483 344,412 344,412 191,672 - 191,672 152,740 56% Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 1,504,650 14,735 1,519,385 2,714,068 36% Net Surplus / (Deficit) 14,375 (638,292) (764,819) (772,119) (248,710) (263,446) Beginning Cash Balance 1,532,952 1,537,206 1,016,748 Cash Adjustments (10,121) 117,834 - Ending Cash Balance 1,537,206 1,016,748 244,630 712,220 Cash Reserves Target 1,132,169 648,472 1,058,363 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and receptions, plays, and concerts. This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance operations are handled by the City. 115 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Century Center Capital Fund Number 671 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,966 1,931 200 200 57 57 143 29% Other Income - - - - - - - - Interfund Transfers In 177,475 - - - - - - - Total Revenue 190,441 1,931 200 200 57 57 143 29% Expenditures by Type Services & Charges Professional Services 66,123 - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges 66,123 - - - - - - - - Capital - - - - - - - - - Total Expenditures 66,123 - - - - - - - - Net Surplus / (Deficit)124,318 1,931 200 200 57 57 Beginning Cash Balance 857,363 981,681 983,612 Cash Adjustments - - - Ending Cash Balance 981,681 983,612 983,812 983,669 Cash Reserves Target 800,000 800,000 800,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center. This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the Century Center Operations Fund (#670) into this fund. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. Cash Reserves Target $800,000 Minimum per Board of Managers 116 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Century Center Energy Conservation Debt Svc Fund Number 672 Fund Type Debt Service Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 235,000 221,437 221,437 221,437 221,437 221,437 - 100% Interest Earnings 4,232 2,552 1,200 1,200 1,307 1,307 (107) 109% Other Income 104,511 97,225 88,057 88,057 45,718 45,718 42,339 52% Interfund Transfers In 90,752 93,939 97,217 97,217 47,476 47,476 49,741 49% Total Revenue 434,495 415,154 407,911 407,911 315,938 315,938 91,973 77% Expenditures by Type Services & Charges Debt Service Principal 280,090 285,614 291,274 291,274 144,205 - 144,205 147,069 50% Debt Service Interest & Fees 135,333 125,482 115,437 115,437 58,980 - 58,980 56,457 51% Total Expenditures 415,423 411,096 406,711 406,711 203,185 - 203,185 203,526 50% Net Surplus / (Deficit) 19,071 4,058 1,200 1,200 112,753 112,753 Beginning Cash Balance 170,316 189,409 193,705 Cash Adjustments 21 238 - Ending Cash Balance 189,409 193,705 194,905 306,457 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar panel roof and other energy efficiency projects. This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also receives revenue from interest earned on the fund's cash balance. The bonds will be paid off over a 15-year period, with the final payment due on May 1, 2031. Cash Reserves Target No reserve requirement 117 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name City Cemetery Fund Number 730 Fund Type Special Revenue Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 803 259 134 134 138 138 (4) 103% Other Income - - - - - - - - Total Revenue 803 259 134 134 138 138 (4) 103% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)803 259 134 134 138 138 Beginning Cash Balance 28,916 29,730 30,041 Cash Adjustments 12 51 - Ending Cash Balance 29,730 30,041 30,175 30,179 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed. Cash Reserves Target 25% of Annual expenditures 118 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Bowman Cemetery Fund Number 731 Fund Type Special Revenue Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,623 4,082 6,392 6,392 2,168 2,168 4,224 34% Other Income - - - - - - - - Total Revenue 12,623 4,082 6,392 6,392 2,168 2,168 4,224 34% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)12,623 4,082 6,392 6,392 2,168 2,168 Beginning Cash Balance 454,888 467,692 472,576 Cash Adjustments 182 802 - Ending Cash Balance 467,692 472,576 478,968 474,745 Cash Reserves Target 400,000 400,000 400,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed. Cash Reserves Target $400,000 minimum 119 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2015 Parks Bond Debt Service Fund Number 757 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,527 807 2,000 2,000 29 29 1,971 1% Interfund Transfers In 409,270 375,939 376,007 376,007 220,044 220,044 155,963 59% Total Revenue 412,797 376,746 378,007 378,007 220,073 220,073 157,934 58% Expenditures by Type Services & Charges Debt Service Principal 220,000 225,000 225,000 225,000 110,000 - 110,000 115,000 49% Debt Service Interest & Fees 162,731 156,131 149,382 149,382 75,516 - 75,516 73,866 51% Total Expenditures 382,731 381,131 374,382 374,382 185,516 - 185,516 188,866 50% Net Surplus / (Deficit) 30,066 (4,385) 3,625 3,625 34,557 34,557 Beginning Cash Balance 560,431 590,497 586,111 Cash Adjustments - - - Ending Cash Balance 590,497 586,111 589,736 620,669 Cash Reserves Target 590,497 586,111 589,736 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019. Cash Reserves Target 100% cash reserves per bond covenants 120 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - Interest Earnings 24,778 7,035 3,388 3,388 3,391 3,391 (3) 100% Other Income 100,000 100,000 100,000 - - - - - Total Revenue 124,778 107,035 103,388 3,388 3,391 3,391 (3) 100% Expenditures by Type Services & Charges Professional Services 149,969 274,931 25,000 59,671 53,631 1,509 55,140 4,531 92% Total Services & Charges 149,969 274,931 25,000 59,671 53,631 1,509 55,140 4,531 92% Capital - - - - - - - - - Total Expenditures 149,969 274,931 25,000 59,671 53,631 1,509 55,140 4,531 92% Net Surplus / (Deficit) (25,191) (167,896) 78,388 (56,283) (50,240) (51,749) Beginning Cash Balance 954,136 929,415 763,112 Cash Adjustments 470 1,593 - Ending Cash Balance 929,415 763,112 706,829 712,872 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance. Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020. Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 121 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Economic Development State Grants Fund Number 210 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - 575,000 14,216 14,216 560,784 2% Interest Earnings 2,878 712 544 544 125 125 419 23% Other Income 72,010 90,013 72,011 72,011 36,005 36,005 36,006 50% Total Revenue 74,888 90,725 72,555 647,555 50,346 50,346 597,209 8% Expenditures by Type Services & Charges Professional Services 53,699 56,352 - 91,288 - 62,700 62,700 28,588 69% Repairs & Maintenance - - - 400,000 - - - 400,000 0% Debt Service Principal 67,581 69,632 35,605 35,605 35,604 - 35,604 1 100% Debt Service Interest & Fees 4,429 2,379 401 401 401 - 401 - 100% Grants & Subsidies - - - 134,000 14,216 54,784 69,000 65,000 51% Other Services & Charges - - - 11,400 - - - 11,400 0% Total Services & Charges 125,710 128,362 36,006 672,694 50,221 117,484 167,705 504,989 25% Interfund Transfers Out 230,000 - - - - - - - - Total Expenditures 355,710 128,362 36,006 672,694 50,221 117,484 167,705 504,989 25% Net Surplus / (Deficit) (280,822) (37,637) 36,549 (25,139) 125 (117,360) Beginning Cash Balance 344,987 64,775 27,154 Cash Adjustments 610 16 - Ending Cash Balance 64,775 27,154 2,014 27,278 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance. Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 122 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Department of Community Investment (DCI) Fund Number 211 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 434,000 10,650 552,550 18,550 9,200 9,200 9,350 50% Charges for Services 212,079 861,309 483,267 1,017,267 726,873 726,873 290,394 71% Fines, Forfeitures, and Fees - 46,076 56,840 56,840 37,579 37,579 19,261 66% Interest Earnings 17,680 8,876 15,000 15,000 5,698 5,698 9,302 38% Other Income 4,123 2,598 - - 60 60 (60) - Interfund Allocation Reimb - 174,531 175,765 175,765 85,030 85,030 90,735 48% Interfund Transfers In 2,350,633 2,268,899 1,752,159 1,752,159 - - 1,752,159 0% Total Revenue 3,018,515 3,372,939 3,035,581 3,035,581 864,440 864,440 2,171,141 28% Expenditures by Type Personnel Salaries & Wages 1,493,197 1,529,047 1,921,625 1,949,984 1,042,696 - 1,042,696 907,288 53% Fringe Benefits 528,540 568,983 716,373 722,106 382,825 - 382,825 339,281 53% Total Personnel 2,021,736 2,098,029 2,637,998 2,672,090 1,425,522 - 1,425,522 1,246,569 53% Supplies 18,276 13,503 26,120 32,621 11,639 5,443 17,082 15,539 52% Services & Charges Professional Services 157,623 224,609 281,800 617,663 84,348 326,603 410,950 206,713 67% Printing & Advertising 13,604 7,560 24,000 24,000 2,697 725 3,422 20,578 14% Education & Training 9,835 4,576 22,000 34,500 6,964 11,080 18,044 16,456 52% Travel 24,271 4,502 20,000 20,000 - - - 20,000 0% Repairs & Maintenance 9,911 12,447 3,100 3,100 2,173 - 2,173 927 70% Other Services & Charges 16,116 11,772 26,450 32,950 17,238 19 17,257 15,693 52% Total Services & Charges 231,360 265,466 377,350 732,213 113,419 338,427 451,846 280,367 62% Operating Expenditures 2,271,372 2,376,999 3,041,468 3,436,924 1,550,580 343,870 1,894,449 1,542,475 55% Interfund Interfund Allocations 464,363 357,941 652,726 652,726 380,756 - 380,756 271,970 58% Interfund Transfers Out - 35,000 50,000 50,000 29,165 - 29,165 20,835 58% Total Interfund 464,363 392,941 702,726 702,726 409,921 - 409,921 292,805 58% Total Expenditures 2,735,735 2,769,940 3,744,194 4,139,650 1,960,501 343,870 2,304,370 1,835,280 56% Net Surplus / (Deficit) 282,780 603,000 (708,613) (1,104,069) (1,096,061) (1,439,931) Beginning Cash Balance 729,684 1,012,307 1,629,498 Cash Adjustments (158) 14,191 - Ending Cash Balance 1,012,307 1,629,498 525,429 527,045 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600. In 2021, the interfund transfer from Fund #408 was reduced in order to spend down this fund's cash reserves. There is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance. In 2020, a part-time position was added to help promote greater regulatory compliance for the Historic Preservation Commission (HPC) and new City zoning responsibilities. Additional capacity will be used to support Business Licensing and to reduce the work load of a Code Inspector. In 2021, two new positions are added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Cash Reserves Target No reserve requirement 123 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Dept of Community Investment Grants Fund Number 212 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 2,030,043 2,392,383 3,150,111 8,650,111 691,705 691,705 7,958,406 8% Fines, Forfeitures, and Fees 30 121 - 500 500 500 - 100% Other Income 483,931 186,664 119,687 325,930 227,321 227,321 98,609 70% Total Revenue 2,514,004 2,579,168 3,269,798 8,976,541 919,525 919,525 8,057,015 10% Expenditures by Type Services & Charges Professional Services - 40,488 - 259,513 - 126,633 126,633 132,880 49% Grants & Subsidies 2,555,898 2,529,492 2,755,134 8,747,312 1,129,599 2,437,066 3,566,665 5,180,647 41% Total Services & Charges 2,555,898 2,569,980 2,755,134 9,006,825 1,129,599 2,563,698 3,693,298 5,313,527 41% Total Expenditures 2,555,898 2,569,980 2,755,134 9,006,825 1,129,599 2,563,698 3,693,298 5,313,527 41% Net Surplus / (Deficit) (41,893) 9,188 514,664 (30,284) (210,074) (2,773,772) Beginning Cash Balance 347,782 305,248 313,907 Cash Adjustments (641) (528) - Ending Cash Balance 305,248 313,907 283,623 263,397 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances: Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID-19 Response Fund (#264). This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement projects. This fund accounts for various grants including: Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives. Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 124 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Unsafe Building Fund Number 219 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 263,172 51,581 111,100 111,100 23,473 23,473 87,627 21% Interest Earnings 18,352 7,420 11,932 11,932 3,805 3,805 8,127 32% Other Income 2,298 18 - - - - - - Interfund Transfers In 681,491 - - - - - - - Total Revenue 965,314 59,018 123,032 123,032 27,278 27,278 95,754 22% Expenditures by Subdivisions NEAT Crew 435,893 23,896 - - - - - - - Unsafe Building 156,655 117,855 113,500 113,805 95,896 10,420 106,316 7,489 93% Total Expenditures 592,547 141,751 113,500 113,805 95,896 10,420 106,316 7,489 93% Expenditures by Type Personnel Salaries & Wages 178,355 - - - - - - - - Fringe Benefits 65,378 - - - - - - - - Total Personnel 243,732 - - - - - - - - Supplies 22,623 5,458 - - - - - - - Services & Charges Professional Services 39,500 27,070 17,500 27,805 14,580 10,420 25,000 2,805 90% Repairs & Maintenance 153,241 - - - - - - - - Other Services & Charges 73,977 109,224 96,000 86,000 81,316 - 81,316 4,684 95% Total Services & Charges 266,718 136,294 113,500 113,805 95,896 10,420 106,316 7,489 93% Operating Expenditures 533,073 141,751 113,500 113,805 95,896 10,420 106,316 7,489 93% Capital 24,580 - - - - - - - - Interfund Allocations 34,894 - - - - - - - - Total Expenditures 592,547 141,751 113,500 113,805 95,896 10,420 106,316 7,489 93% Net Surplus / (Deficit) 372,767 (82,733) 9,532 9,227 (68,618) (79,038) Beginning Cash Balance 543,230 923,154 832,938 Cash Adjustments 7,157 (7,482) - Ending Cash Balance 923,154 832,938 842,165 766,340 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties. Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement was moved into the newly established Code Enforcement Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns. 125 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Rental Units Regulation Fund Number 221 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 7,375 107,800 100,000 100,000 2,280 2,280 97,720 2% Interest Earnings 351 573 200 650 643 643 7 99% Interfund Transfers In - 245,626 241,527 241,527 - - 241,527 0% Total Revenue 7,726 353,999 341,727 342,177 2,923 2,923 339,254 1% Expenditures by Type Personnel Salaries & Wages - 119,900 184,228 184,228 70,969 - 70,969 113,259 39% Fringe Benefits - 59,277 82,349 82,349 34,996 - 34,996 47,353 42% Total Personnel - 179,177 266,577 266,577 105,966 - 105,966 160,612 40% Supplies - 332 5,800 5,800 206 - 206 5,594 4% Services & Charges Professional Services - 1,505 55,000 81,850 - 26,850 26,850 55,000 33% Printing & Advertising - - 4,000 4,000 - - - 4,000 0% Education & Training - - 750 750 - - - 750 0% Travel - - 800 800 - - - 800 0% Repairs & Maintenance - - 1,800 1,800 - - - 1,800 0% Other Services & Charges - 1,748 7,000 7,000 - - - 7,000 0% Total Services & Charges - 3,254 69,350 96,200 - 26,850 26,850 69,350 28% Total Expenditures - 182,762 341,727 368,577 106,172 26,850 133,022 235,556 36% Net Surplus / (Deficit)7,726 171,237 - (26,400) (103,250) (130,100) Beginning Cash Balance 10,105 17,823 189,090 Cash Adjustments (9) 31 - Ending Cash Balance 17,823 189,090 162,690 85,841 Cash Reserves Target - 18,276 36,858 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644- 19). Both of these programs are managed by the Department of Code Enforcement. The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system, including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is established. Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords. Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better track its revenue and expenditures. Cash Reserves Target 10% of Annual expenditures 126 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Code Enforcement Fund Fund Number 230 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits - 30,425 31,200 31,200 28,170 28,170 3,030 90% Charges for Services - 43,360 53,250 53,250 26,972 26,972 26,278 51% Fines, Forfeitures, and Fees - 367,113 304,000 304,000 231,434 231,434 72,566 76% Interest Earnings - 2,492 - 900 899 899 1 100% Debt Proceeds - 80,000 - - - - - - Other Income - 15,396 2,725 2,725 726 726 1,999 27% Interfund Allocation Reimb - 76,927 34,708 34,708 20,248 20,248 14,460 58% Interfund Transfers In - 3,619,593 3,573,687 3,573,687 1,010,000 1,010,000 2,563,687 28% Total Revenue - 4,235,305 3,999,570 4,000,470 1,318,448 1,318,448 2,682,021 33% Expenditures by Subdivisions Neighborhood Code Enforce.- 2,084,724 2,402,890 2,483,743 1,208,592 33,190 1,241,782 1,241,961 50% NEAT Crew - 414,272 569,372 573,212 255,090 24,834 279,924 293,288 49% Animal Resource Center - 934,825 1,001,724 1,033,471 563,832 21,305 585,138 448,333 57% Total Expenditures - 3,433,820 3,973,986 4,090,425 2,027,514 79,330 2,106,844 1,983,582 52% Expenditures by Type Personnel Salaries & Wages - 1,415,442 1,456,785 1,455,435 833,924 - 833,924 621,511 57% Fringe Benefits - 588,698 628,887 630,237 344,445 - 344,445 285,792 55% Total Personnel - 2,004,140 2,085,672 2,085,672 1,178,369 - 1,178,369 907,303 56% Supplies - 113,969 163,700 168,336 59,948 5,346 65,294 103,042 39% Services & Charges Professional Services - 40,574 110,300 111,001 33,651 9,792 43,443 67,557 39% Printing & Advertising - 10,559 24,305 24,592 5,804 357 6,161 18,430 25% Utilities - 31,984 30,667 30,667 20,122 - 20,122 10,545 66% Education & Training - 2,933 5,000 7,100 2,185 450 2,635 4,465 37% Travel - 3,826 2,400 3,100 764 165 929 2,171 30% Repairs & Maintenance - 239,861 410,650 432,017 96,451 305 96,755 335,261 22% Debt Service Principal - 47,510 124,425 124,425 74,540 - 74,540 49,885 60% Debt Service Interest & Fees - 2,954 9,573 9,573 3,341 - 3,341 6,232 35% Other Services & Charges - 120,664 243,810 250,459 57,492 32,393 89,885 160,575 36% Total Services & Charges - 500,864 961,130 992,933 294,349 43,462 337,811 655,121 34% Operating Expenditures - 2,618,973 3,210,502 3,246,941 1,532,667 48,808 1,581,475 1,665,466 49% Capital - - - 80,000 49,478 30,522 80,000 - 100% Interfund Allocations - 814,847 763,484 763,484 445,369 - 445,369 318,115 58% Total Expenditures - 3,433,820 3,973,986 4,090,425 2,027,514 79,330 2,106,844 1,983,581 52% Net Surplus / (Deficit) - 801,485 25,584 (89,955) (709,065) (788,395) Beginning Cash Balance - - 803,572 Cash Adjustments - 2,088 - Ending Cash Balance - 803,572 713,617 98,987 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into this fund. The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into this fund. This fund was established (ordinance 10686-19) in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code Enforcement (NCE), South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement division upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend Animal Resource Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. The NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the expenditures of these divisions. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408). The interfund allocation reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division. This nets out against the allocation expense recorded in this fund. Cash Reserves Target No reserve requirement 127 City of South Bend, Indiana Monthly Financial Report July 31, 2021 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 34,657 30,425 31,200 31,200 28,170 28,170 3,030 90% Charges for Services 57,616 43,360 53,250 53,250 26,972 26,972 26,278 51% Fines, Forfeitures, and Fees 549,637 526,493 515,100 515,100 257,187 257,187 257,913 50% Interest Earnings 18,704 10,484 12,132 13,482 5,346 5,346 8,136 40% Debt Proceeds - 80,000 - - - - - - Other Income 12,659 15,414 2,725 2,725 726 726 1,999 27% Interfund Allocation Reimb 73,304 76,927 34,708 34,708 20,248 20,248 14,460 58% Interfund Transfers In 3,210,400 3,865,219 3,815,214 3,815,214 1,010,000 1,010,000 2,805,214 26% Total Revenue 3,956,977 4,648,322 4,464,329 4,465,679 1,348,649 1,348,649 3,117,030 30% Expenditures by Fund Consolidated Bldg Fund (#600)3,001,390 - - (0) - 3,171 3,171 (3,171) -31710000% Rental Units Regulation (#221)- 182,762 341,727 368,577 106,172 26,850 133,022 235,555 36% Unsafe Building Fund (#219)592,547 141,751 113,500 113,805 95,896 10,420 106,316 7,489 93% Code Enforcement Fund (#230)- 3,433,820 3,973,986 4,090,425 2,027,514 79,330 2,106,844 1,983,582 52% Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 2,229,582 119,771 2,349,353 2,223,455 51% Expenditures by Division Neighborhood Code Enfor.1,923,446 2,084,724 2,402,890 2,483,743 1,208,592 33,190 1,241,782 1,241,961 50% NEAT Crew 435,893 438,168 569,372 573,212 255,090 24,834 279,924 293,288 49% Rental Safety Verification Program 144,603 182,762 341,727 368,577 106,172 26,850 133,022 235,555 36% Unsafe Building 156,655 117,855 113,500 113,805 95,896 10,420 106,316 7,489 93% Animal Care & Control 933,341 934,825 1,001,724 1,033,471 563,832 24,476 588,309 445,162 57% Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 2,229,582 119,771 2,349,353 2,223,455 51% Expenditures by Type Personnel Salaries & Wages 1,437,429 1,535,343 1,641,013 1,639,663 904,894 - 904,894 734,769 55% Fringe Benefits 538,583 647,974 711,236 712,586 379,442 - 379,442 333,145 53% Total Personnel 1,976,013 2,183,317 2,352,249 2,352,249 1,284,335 - 1,284,335 1,067,914 55% Supplies 108,267 119,758 169,500 174,136 60,154 5,346 65,500 108,636 38% Services & Charges Professional Services 177,400 69,149 182,800 220,656 48,231 47,062 95,293 125,362 43% Printing & Advertising 11,255 10,559 28,305 28,592 5,804 357 6,161 22,430 22% Utilities 34,801 31,984 30,667 30,667 20,122 - 20,122 10,545 66% Education & Training 6,873 2,933 5,750 7,850 2,185 450 2,635 5,215 34% Travel 6,444 3,826 3,200 3,900 764 165 929 2,971 24% Repairs & Maintenance 233,178 239,861 412,450 433,817 96,451 3,476 99,926 333,890 23% Debt Service Principal 80,098 47,510 124,425 124,425 74,540 - 74,540 49,885 60% Debt Service Interest & Fees 6,144 2,954 9,573 9,573 3,341 - 3,341 6,232 35% Other Services & Charges 177,849 231,636 346,810 343,459 138,807 32,393 171,201 172,259 50% Total Services & Charges 734,043 640,411 1,143,980 1,202,938 390,245 83,903 474,148 728,790 39% Operating Expenditures 2,818,322 2,943,486 3,665,729 3,729,323 1,734,735 89,249 1,823,984 1,905,340 49% Capital 56,567 - - 80,000 49,478 30,522 80,000 - 100% Interfund Allocations 719,048 814,847 763,484 763,484 445,369 - 445,369 318,115 58% Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 2,229,582 119,771 2,349,353 2,223,455 51% Net Surplus / (Deficit) 363,040 889,988 35,116 (107,128) (880,933) (1,000,704) Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600 Operational expenditures for the Department of Code Enforcement are tracked in several different funds, each with a separate purpose. See individual fund summaries for more detail. In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into the Code Enforcement Fund (#230). The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into Fund #230. 128 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Urban Development Action Grant Fund Number 410 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 844 361 572 572 137 137 435 24% Other Income 84,104 18,442 21,996 21,996 9,758 9,758 12,238 44% Total Revenue 84,948 18,803 22,568 22,568 9,895 9,895 12,673 44% Expenditures by Type Services & Charges Debt Service Principal 60,000 40,000 24,000 24,000 18,000 - 18,000 6,000 75% Total Expenditures 60,000 40,000 24,000 24,000 18,000 - 18,000 6,000 75% Net Surplus / (Deficit) 24,948 (21,197) (1,432) (1,432) (8,105) (8,105) Beginning Cash Balance 28,919 53,838 32,733 Cash Adjustments (30) 92 - Ending Cash Balance 53,838 32,733 31,301 24,628 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 129 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Consolidated Building Fund Fund Number 600 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Building Department Licenses & Permits 1,646,044 1,304,739 1,772,552 1,772,552 851,878 851,878 920,674 48% Fines, Forfeitures, and Fees - 1,140 - 954 1,166 1,166 (212) 122% Interest Earnings 54,618 17,782 30,280 30,280 9,436 9,436 20,844 31% Other Income 6,317 422 - 741 841 841 (100) 114% Total Building Department 1,706,979 1,324,083 1,802,832 1,804,527 863,321 863,321 941,206 48% Total Code Enforcement 2,983,937 - - - - - - - Total Fund Revenue 4,690,916 1,324,083 1,802,832 1,804,527 863,321 863,321 941,206 48% Expenditures Building Department Personnel Salaries & Wages 716,916 763,648 828,457 823,915 423,540 - 423,540 400,375 51% Fringe Benefits 273,508 305,840 316,605 321,147 181,318 350 181,668 139,479 57% Total Personnel 990,425 1,069,488 1,145,062 1,145,062 604,859 350 605,209 539,854 53% Supplies 14,307 14,538 16,361 16,361 6,985 - 6,985 9,376 43% Services & Charges Professional Services - 2,411 8,000 8,000 - - - 8,000 0% Printing & Advertising 3,809 336 4,763 4,763 170 - 170 4,593 4% Education & Training 2,859 2,429 3,500 3,500 219 - 219 3,281 6% Travel 684 - 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 18,871 14,257 25,000 26,500 12,007 - 12,007 14,493 45% Debt Service Principal 46,342 41,198 43,021 43,021 38,497 - 38,497 4,524 89% Debt Service Interest & Fees 3,141 2,184 1,358 1,358 1,066 - 1,066 292 78% Other Services & Charges 3,948 11,039 17,015 25,965 13,037 - 13,037 12,928 50% Total Services & Charges 79,655 73,854 108,657 119,107 64,995 - 64,995 54,111 55% Operating Expenditures 1,084,386 1,157,879 1,270,080 1,280,530 676,839 350 677,189 603,341 53% Capital - - - 49,478 49,478 - 49,478 - 100% Interfund Interfund Allocations 252,023 328,799 339,938 339,938 198,298 - 198,298 141,640 58% Interfund Transfers Out 158,943 - - - - - - - - Total Interfund 410,966 328,799 339,938 339,938 198,298 - 198,298 141,640 58% Total Building Department 1,495,352 1,486,678 1,610,018 1,669,946 924,615 350 924,965 744,981 55% Total Code Enforcement 3,001,390 - - - - 3,171 3,171 (3,171) - Total Fund Expenditures 4,496,742 1,486,678 1,610,018 1,669,946 924,615 3,521 928,136 741,810 56% Net Surplus / (Deficit)194,174 (162,595) 192,814 134,581 (61,294) (64,815) Beginning Cash Balance 2,092,204 2,285,733 2,127,056 Cash Adjustments (645) 3,918 - Ending Cash Balance 2,285,733 2,127,056 2,261,637 2,066,036 Cash Reserves Target 1,124,185 371,670 417,487 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operational costs of running the Building Department. The majority of the costs are for Building Department personnel. In 2020, there were two promotions from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding positions they hold, and to be more consistent with similar positions throughout the City. In 2021, a part-time licensing auditor will be added to audit contractor licensees. In 2014, Code Enforcement’s budget was moved from the General Fund (#101) to this fund. In 2020, Code Enforcement’s budget was moved out of this fund with the Neighborhood Code Enforcement division and South Bend Animal Resource Center division moved to the newly created Code Enforcement Fund (#230) and the Rental Safety Verification Program (RSVP) moved to the Rental Units Regulation Fund (#221). This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Cash Reserves Target 25% of Annual expenditures 130 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Industrial Revolving Fund Fund Number 754 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - 699,000 7,689,000 1,969,617 1,969,617 5,719,383 26% Interest Earnings - - - 20,000 130 130 19,870 1% Other Income 293,958 266,643 244,000 224,000 161,282 161,282 62,718 72% Total Revenue 293,958 266,643 943,000 7,933,000 2,131,029 2,131,029 5,801,971 27% Expenditures by Type Services & Charges Professional Services 95,223 88,742 429,262 468,262 144,001 23,432 167,432 300,830 36% Other Services & Charges 24,218 15,285 69,298 30,298 192,388 - 192,388 (162,090) 635% Grants & Subsidies - - - 6,990,000 950,000 - 950,000 6,040,000 14% Total Expenditures 119,441 104,026 498,560 7,488,560 1,286,389 23,432 1,309,821 6,178,740 17% Net Surplus / (Deficit) 174,517 162,616 444,440 444,440 844,640 821,208 Beginning Cash Balance 1,632,491 2,078,333 2,406,914 Cash Adjustments 271,325 165,965 - Ending Cash Balance 2,078,333 2,406,914 2,851,354 4,469,295 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on its cash balance. In 2021, revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent. In 2020, the City was awarded a $6.9M Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July 2022. Expenditures are for legal services and administrative & program fees. Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant. Cash Reserves Target No City reserve requirement; there are program requirements 131 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,629 869 3,000 3,000 53 53 2,947 2% Interfund Transfers In 1,715,500 1,716,000 1,716,500 1,716,500 1,716,000 1,716,000 500 100% Total Revenue 1,720,129 1,716,869 1,719,500 1,719,500 1,716,053 1,716,053 3,447 100% Expenditures by Type Services & Charges Debt Service Principal 970,000 1,000,000 1,030,000 1,030,000 510,000 - 510,000 520,000 50% Debt Service Interest & Fees 742,019 712,694 682,819 682,819 345,884 - 345,884 336,935 51% Total Expenditures 1,712,019 1,712,694 1,712,819 1,712,819 855,884 - 855,884 856,935 50% Net Surplus / (Deficit) 8,111 4,175 6,681 6,681 860,168 860,168 Beginning Cash Balance 1,726,790 1,734,901 1,739,076 Cash Adjustments - - - Ending Cash Balance 1,734,901 1,739,076 1,745,757 2,599,244 Cash Reserves Target 1,734,901 1,739,076 1,745,757 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance held at trustee bank. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives revenue from interest earned on the cash balance at the trustee bank. The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). Cash Reserves Target 100% cash reserves per bond covenants 132 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 65 306,537 - 1 1 1 - 100% Total Revenue 65 306,537 - 1 1 1 - 100% Expenditures by Type Capital 4,602,119 3,328,966 - 25,681 - - - 25,681 0% Total Expenditures 4,602,119 3,328,966 - 25,681 - - - 25,681 0% Net Surplus / (Deficit)(4,602,054) (3,022,429) - (25,680) 1 1 Beginning Cash Balance 7,650,244 3,048,190 25,762 Cash Adjustments - - - Ending Cash Balance 3,048,190 25,762 81 25,762 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a joint effort between the university and Kite Realty. 133 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 8,792 1,623 6,000 6,000 105 105 5,895 2% Interfund Transfers In 1,298,125 1,390,625 1,710,875 1,710,875 1,915,979 1,915,979 (205,104) 112% Total Revenue 1,306,917 1,392,248 1,716,875 1,716,875 1,916,084 1,916,084 (199,209) 112% Expenditures by Type Services & Charges Debt Service Principal 50,000 145,000 475,000 475,000 125,000 - 125,000 350,000 26% Debt Service Interest & Fees 1,248,125 1,245,625 1,235,875 1,235,875 619,500 - 619,500 616,375 50% Total Expenditures 1,298,125 1,390,625 1,710,875 1,710,875 744,500 - 744,500 966,375 44% Net Surplus / (Deficit) 8,792 1,623 6,000 6,000 1,171,584 1,171,584 Beginning Cash Balance 3,452,908 3,461,700 3,463,323 Cash Adjustments - - - Ending Cash Balance 3,461,700 3,463,323 3,469,323 4,634,907 Cash Reserves Target 2,500,000 2,500,000 2,500,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This fund also receives revenue from interest earned on the cash balance at the trustee bank. The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Cash Reserves Target $2,500,000 minimum 134 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Central Services Fund Number 222 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 3,320 2,511 2,700 2,700 1,536 1,536 1,164 57% Charges for Services 7,496,447 6,882,174 8,605,703 8,605,703 4,016,069 4,016,069 4,589,634 47% Interest Earnings 22,362 10,210 15,762 15,762 5,111 5,111 10,651 32% Other Income 5,417,866 84,210 72,000 72,000 14,764 14,764 57,236 21% Interfund Allocation Reimb 610,726 122,143 129,585 129,585 75,600 75,600 53,985 58% Total Revenue 13,550,721 7,101,248 8,825,750 8,825,750 4,113,079 4,113,079 4,712,670 47% Expenditures by Division Equipment Services 7,000,441 6,717,945 8,212,671 8,220,259 4,321,837 6,642 4,328,479 3,891,779 53% Central Stores 284,301 26 - - - - - - - Print Shop 160,886 13,844 3,340 3,340 2,504 - 2,504 836 75% Radio Shop 230,894 229,304 268,978 268,992 131,869 425 132,294 136,699 49% Building Maintenance 177,588 180,749 206,275 206,275 110,976 - 110,976 95,299 54% Facilities Management 120,439 101,697 157,031 157,031 84,460 - 84,460 72,571 54% Utilities & Services 4,950,465 - - - - - - - - Sustainability 6,002 - - - - - - - - Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 4,651,648 7,067 4,658,715 4,197,184 53% Expenditures by Type Personnel Salaries & Wages 1,920,693 1,795,351 2,079,577 2,079,470 1,046,274 - 1,046,274 1,033,196 50% Fringe Benefits 731,886 780,402 892,827 892,934 455,859 308 456,167 436,767 51% Total Personnel 2,652,580 2,575,754 2,972,404 2,972,404 1,502,133 308 1,502,440 1,469,963 51% Supplies 4,515,181 3,998,093 4,923,729 4,928,788 2,585,055 1,792 2,586,847 2,341,941 52% Services & Charges Professional Services 8,439 7,777 8,500 10,298 1,798 720 2,518 7,780 24% Printing & Advertising 715 863 4,642 1,242 - - - 1,242 0% Utilities 63,160 53,701 64,468 64,468 40,678 - 40,678 23,790 63% Education & Training 4,603 9,389 12,050 11,775 5,749 - 5,749 6,026 49% Travel 481 - 1,850 1,850 - - - 1,850 0% Repairs & Maintenance 56,339 54,985 51,900 55,575 33,844 1,799 35,643 19,932 64% Debt Service Principal 14,248 15,596 3,303 3,303 2,483 - 2,483 820 75% Debt Service Interest & Fees 1,029 463 37 37 22 - 22 15 59% Grants & Subsidies 2,434 - - - - - - - - Other Services & Charges 13,329 13,132 16,950 17,695 6,552 2,448 9,000 8,696 51% Total Services & Charges 164,777 155,905 163,700 166,243 91,125 4,967 96,091 70,151 58% Operating Expenditures 7,332,538 6,729,752 8,059,833 8,067,435 4,178,312 7,067 4,185,379 3,882,055 52% Interfund Interfund Allocations 648,014 306,521 683,462 683,462 398,692 - 398,692 284,770 58% Interfund Transfers Out - 207,293 105,000 105,000 74,644 - 74,644 30,356 71% Utilities Allocated 4,950,465 - - - - - - - - Total Interfund 5,598,479 513,814 788,462 788,462 473,336 - 473,336 315,126 60% Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 4,651,648 7,067 4,658,715 4,197,181 53% Net Surplus / (Deficit) 619,705 (142,319) (22,545) (30,147) (538,569) (545,636) Beginning Cash Balance 1,003,425 1,455,158 1,209,079 Cash Adjustments (167,972) (103,760) - Ending Cash Balance 1,455,158 1,209,079 1,178,932 976,458 Cash Reserves Target 798,055 724,357 885,590 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, two costs centers were discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest payments on two commercial-grade printers, to be paid off in 2021. In 2020, the City changed its for accounting for electric and natural gas utilities expenses. Prior to 2020, the Central Services Fund (#222) paid for all of the City's utilities and allocated it back to departments. Starting in 2020, the allocation will be discontinued and the expenses will be charged directly to departments. This is reflected by a $4.87 million decrease in budgeted utilities expense in this fund. The remaining utility expense budget left in this fund is for the utilities for the Central Services facilities. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Interfund transfers out of the this fund to the capital fund (#224) typically match the budgeted capital expenditures. This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division. • Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers. • Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. • Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. • Facilities Management is funded by an interfund allocation. • This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 10% of Annual expenditures 135 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Central Services Capital Fund Number 224 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,218 50 50 50 39 39 11 79% Other Income - 7,268 - - - - - - Interfund Transfers In - 207,293 105,000 105,000 74,644 74,644 30,356 71% Total Revenue 3,218 214,611 105,050 105,050 74,683 74,683 30,367 71% Expenditures by Type Supplies 4,718 5,501 - - - - - - - Services & Charges Repairs & Maintenance 63,060 15,267 25,000 42,442 11,914 3,598 15,512 26,930 37% Debt Service Principal 3,881 - 7,888 7,888 3,922 - 3,922 3,966 50% Debt Service Interest & Fees 365 - 603 603 324 - 324 279 54% Total Services & Charges 67,305 15,267 33,491 50,933 16,159 3,598 19,757 31,175 39% Capital 77,795 189,582 68,500 77,279 84,745 - 84,745 (7,466) 110% Total Expenditures 149,818 210,349 101,991 128,212 100,904 3,598 104,502 23,709 82% Net Surplus / (Deficit) (146,601) 4,262 3,059 (23,162) (26,221) (29,819) Beginning Cash Balance 168,196 21,921 26,221 Cash Adjustments 326 38 - Ending Cash Balance 21,921 26,221 3,059 - Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division. This fund receives transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. This fund also receives revenue from interest earned on the fund's cash balance. The repair & maintenance budget covers annual maintenance of the CNG stations and radio tower inspections. The debt service principal and interest budget is for the capital lease payments. Equipment purchased through a capital lease is typically paid off over 5 years. In 2021, $68,500 is forecasted for the purchase of six (6) mobile column lifts. The lifts are used by Central Services to lift up vehicles in order to perform repairs and maintenance. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 136 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Liability Insurance Fund Number 226 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 117,720 54,492 47,685 47,685 28,853 28,853 18,832 61% Other Income 989,555 1,626,433 2,000 42,885 41,298 41,298 1,587 96% Interfund Allocation Reimb 3,944,597 2,914,500 3,265,000 3,265,000 1,904,570 1,904,570 1,360,430 58% Interfund Transfers In - 49,087 - - - - - - Total Revenue 5,051,872 4,644,513 3,314,685 3,355,570 1,974,720 1,974,720 1,380,849 59% Expenditures by Division Safety/Risk Management 232,240 151,479 63,924 67,374 18,059 1,537 19,596 47,778 29% Liability Insurance 677,290 761,414 895,000 895,000 1,008,167 24,450 1,032,617 (137,617) 115% Business Insurance 742,777 622,434 1,865,000 2,515,835 276,379 249,373 525,752 1,990,082 21% Workers' Compensation 1,479,416 1,211,428 1,267,000 1,273,753 1,123,352 16,539 1,139,891 133,862 89% Catastrophic Events 650,224 910,806 - 40,321 24,268 16,053 40,321 - 100% Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 2,450,225 307,952 2,758,178 2,034,105 58% Expenditures by Type Personnel Salaries & Wages 152,168 116,402 - - - - - - - Fringe Benefits 61,226 46,090 - - - - - - - Other Personnel Costs 33,353 17,308 42,000 48,753 11,234 4,539 15,773 32,980 32% Total Personnel 246,747 179,800 42,000 48,753 11,234 4,539 15,773 32,980 32% Supplies 51,453 1,988 9,000 9,000 923 1,537 2,460 6,540 27% Services & Charges Professional Services 521,468 420,313 990,000 740,835 180,436 261,373 441,810 299,025 60% Education & Training 29,927 6,285 30,000 27,000 - - - 27,000 0% Travel 3,245 356 3,000 2,915 - - - 2,915 0% Repairs & Maintenance 31,110 2,119 - 905,850 4,097 - 4,097 901,753 0% Insurance 2,010,853 1,840,034 1,845,000 1,845,000 2,084,286 24,450 2,108,736 (263,736) 114% Other Services & Charges 169,766 218,415 1,150,300 1,150,985 132,368 - 132,368 1,018,617 12% Total Services & Charges 2,766,368 2,487,522 4,018,300 4,672,585 2,401,187 285,823 2,687,011 1,985,574 58% Capital 572,758 910,806 - 40,321 24,268 16,053 40,321 - 100% Interfund Interfund Allocations 144,621 77,446 21,624 21,624 12,614 - 12,614 9,010 58% Interfund Transfers Out - - - - - - - - - Total Interfund 144,621 77,446 21,624 21,624 12,614 - 12,614 9,010 58% Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 2,450,225 307,952 2,758,178 2,034,104 58% Net Surplus / (Deficit) 1,269,925 986,951 (776,239) (1,436,712) (475,505) (783,457) Beginning Cash Balance 3,696,778 4,961,426 5,956,858 Cash Adjustments (5,277) 8,481 - Ending Cash Balance 4,961,426 5,956,858 4,520,145 5,510,192 Cash Reserves Target 1,890,973 1,828,781 2,396,141 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital expenditures budgeted in 2018, 2019, and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage. In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101). -- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position focuses on liability and workers' comp related matters. -- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was be transferred to Human Resources. This resulted in a substantial decrease to the budget for the Safety & Risk division. The remaining budget will be for active shooter training, miscellaneous safety supplies, other safety training, and membership fees for professional associations. This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims claims-- property, liability, workers compensation, etc.--and the operation of the Safety & Risk division. This fund is managed by the Department of Administration & Finance. This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). Safety & Risk costs are allocated based on departments' budgeted positions. When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund. Cash Reserves Target 50% of Annual expenditures 137 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name IT / Innovation / 311 Call Center Fund Number 279 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Allocation Reimb 7,991,331 6,656,930 9,129,846 9,129,846 5,325,741 5,325,741 3,804,105 58% Charges for Services 92,585 111,796 - - 47,379 47,379 (47,379) - Debt Proceeds - - - 900,928 900,928 900,928 - 100% Other Income 66,798 53,757 77,647 96,700 64,270 64,270 32,430 66% Donations - - - 15,000 15,000 15,000 - 100% Interest Earnings 67,048 21,431 5,000 9,500 10,461 10,461 (961) 110% Total Revenue 8,217,762 6,843,915 9,212,493 10,151,974 6,363,780 6,363,780 3,788,195 63% Expenditures by Division 311 Call Center 519,646 551,515 578,572 579,563 331,086 1,030 332,117 247,447 57% Innovation & Technology 7,348,706 7,324,325 8,618,830 10,499,038 4,632,205 1,797,493 6,429,698 4,069,340 61% Total Expenditures 7,868,352 7,875,840 9,197,402 11,078,601 4,963,292 1,798,523 6,761,815 4,316,787 61% Expenditures by Type Personnel Salaries & Wages 1,689,240 1,844,342 1,996,316 1,996,316 1,096,558 - 1,096,558 899,758 55% Fringe Benefits 569,382 708,812 752,106 752,106 408,353 - 408,353 343,753 54% Total Personnel 2,258,622 2,553,154 2,748,422 2,748,422 1,504,911 - 1,504,911 1,243,511 55% Supplies 169,850 130,511 420,750 874,507 139,452 587,299 726,751 147,756 83% Services & Charges Professional Services 1,065,128 1,058,605 705,800 1,638,975 317,041 668,789 985,829 653,146 60% Printing & Advertising 5,181 1,005 5,150 6,150 331 666 998 5,152 16% Education & Training 22,957 9,162 57,900 62,307 9,433 - 9,433 52,874 15% Travel 32,456 7,385 27,110 26,910 - - - 26,910 0% Repairs & Maintenance 2,975,430 3,021,127 4,043,305 4,375,302 2,197,522 530,321 2,727,843 1,647,459 62% Debt Service Principal 391,117 606,922 817,277 962,680 537,298 - 537,298 425,382 56% Debt Service Interest & Fees 52,924 59,675 76,973 76,985 31,070 - 31,070 45,915 40% Other Services & Charges 287,902 422,383 293,824 305,472 225,713 11,448 237,162 68,311 78% Total Services & Charges 4,833,095 5,186,263 6,027,339 7,454,782 3,318,408 1,211,225 4,529,633 2,925,149 61% Operating Expenditures 7,261,567 7,869,929 9,196,511 11,077,710 4,962,771 1,798,523 6,761,294 4,316,416 61% Interfund Interfund Allocations 6,785 5,911 891 891 521 - 521 370 58% Interfund Transfers Out 600,000 - - - - - - - - Total Interfund 606,785 5,911 891 891 521 - 521 370 58% Total Expenditures 7,868,352 7,875,840 9,197,402 11,078,601 4,963,292 1,798,523 6,761,815 4,316,786 61% Net Surplus / (Deficit) 349,410 (1,031,925) 15,091 (926,627) 1,400,488 (398,035) Beginning Cash Balance 2,758,297 3,108,342 2,125,192 Cash Adjustments 636 48,775 - Ending Cash Balance 3,108,342 2,125,192 1,198,565 3,537,172 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the Local Income Tax Certified Shares Fund (#404) to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots. Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217). This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its budget is fully allocated each year. Cash Reserves Target No reserve requirement This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. • The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. • Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division. • Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions. • Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and security; ensuring availability, capacity, and continuity. • Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. • Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to succeed by leveraging connections both internal and external connections. 138 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Self-Funded Employee Benefits Fund Number 711 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 13,344,016 15,885,258 15,997,883 15,997,883 9,194,398 9,194,398 6,803,485 57% Other Income 397,653 373,523 385,000 802,777 845,440 845,440 (42,663) 105% Interest Earnings 288,858 89,646 68,169 68,169 48,086 48,086 20,083 71% Total Revenue 14,030,527 16,348,427 16,451,052 16,868,829 10,087,924 10,087,924 6,780,905 60% Expenditures by Subdivision Health Insurance 15,517,230 14,472,911 17,294,188 17,307,987 8,542,849 78,061 8,620,910 8,687,077 50% Workplace Wellness Clinic 1,108,117 996,006 1,169,308 1,337,441 505,097 559,475 1,064,573 272,868 80% Employee Wellness 86,863 76,048 91,160 94,974 45,597 15,394 60,991 33,983 64% Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 9,093,543 652,931 9,746,474 8,993,928 52% Expenditures by Type Personnel Other Personnel Costs 14,704,500 13,740,971 16,472,430 16,372,543 8,041,742 15,558 8,057,300 8,315,242 49% Total Personnel 14,704,500 13,740,971 16,472,430 16,372,543 8,041,742 15,558 8,057,300 8,315,242 49% Supplies 198,245 131,045 150,000 150,000 64,328 - 64,328 85,672 43% Services & Charges Professional Services 1,163,954 1,083,611 1,198,308 1,482,941 532,418 637,373 1,169,791 313,151 79% Printing & Advertising - - 100 100 - - - 100 0% Insurance 632,597 587,028 732,318 732,318 454,093 - 454,093 278,225 62% Other Services & Charges 12,913 2,309 1,500 2,500 963 - 963 1,537 39% Total Services & Charges 1,809,464 1,672,948 1,932,226 2,217,859 987,473 637,373 1,624,846 593,013 73% Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 9,093,543 652,931 9,746,474 8,993,927 52% Net Surplus / (Deficit) (2,681,683) 803,462 (2,103,604) (1,871,573) 994,381 341,450 Beginning Cash Balance 11,997,127 9,277,319 10,143,060 Cash Adjustments (38,125) 62,279 - Ending Cash Balance 9,277,319 10,143,060 8,271,487 11,146,200 Cash Reserves Target 4,178,052 3,886,241 4,685,100 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Cash Reserves Target 25% of Annual expenditures 139 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Unemployment Compensation Fund Number 713 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - 6,899 19,419 19,419 12,497 12,497 6,922 64% Interest Earnings 5,213 1,187 1,335 1,335 69 69 1,266 5% Total Revenue 5,213 8,087 20,754 20,754 12,566 12,566 8,188 61% Expenditures by Type Personnel Other Personnel Costs 32,957 157,449 55,000 55,000 48,355 - 48,355 6,645 88% Total Expenditures 32,957 157,449 55,000 55,000 48,355 - 48,355 6,645 88% Net Surplus / (Deficit) (27,744) (149,363) (34,246) (34,246) (35,789) (35,789) Beginning Cash Balance 208,514 180,911 31,859 Cash Adjustments 141 310 - Ending Cash Balance 180,911 31,859 (2,387) (3,931) Cash Reserves Target 8,239 39,362 13,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to the establishment of this fund, claims were accounted for under individual departments’ operations. This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased. As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims. All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased substantially due to the COVID-19 pandemic. Cash Reserves Target 25% of Annual expenditures 140 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Parental Leave Fund Fund Number 714 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 166,529 244,090 257,209 257,209 142,290 142,290 114,919 55% Interest Earnings 937 751 540 815 846 846 (31) 104% Total Revenue 167,466 244,841 257,749 258,024 143,136 143,136 114,888 55% Expenditures by Type Personnel Salaries & Wages 186,085 119,938 253,846 253,846 81,657 - 81,657 172,189 32% Total Expenditures 186,085 119,938 253,846 253,846 81,657 - 81,657 172,189 32% Net Surplus / (Deficit) (18,618) 124,903 3,903 4,178 61,479 61,479 Beginning Cash Balance 51,126 32,563 157,521 Cash Adjustments 55 56 - Ending Cash Balance 32,563 157,521 161,699 219,000 Cash Reserves Target 14,887 9,595 20,308 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the models of other progressive, best-in-class employers. The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2021, the allocation is 0.35% of full-time wages. The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage. Cash Reserves Target 8% of Annual expenditures - one month reserve 141 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Rainy Day Fund Number 102 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 289,770 94,111 146,696 146,696 49,765 49,765 96,931 34% Total Revenue 289,770 94,111 146,696 146,696 49,765 49,765 96,931 34% Total Expenditures - - - - - - - - - Net Surplus / (Deficit)289,770 94,111 146,696 146,696 49,765 49,765 Beginning Cash Balance 10,439,531 10,733,474 10,845,986 Cash Adjustments 4,173 18,401 - Ending Cash Balance 10,733,474 10,845,986 10,992,682 10,895,751 Cash Reserves Target 8,591,175 8,998,791 8,206,983 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers. The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the fund’s cash balance. No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011. 3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers Cash Reserves Target 142 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Gift, Donation, Bequest Fund Number 217 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 13,279 7,284 5,630 5,630 5,458 5,458 172 97% Wayfinding Signage Project 100,000 - - - - - - - Bloomberg Mayors Challenge 274,000 404,000 322,506 322,506 322,000 322,000 506 100% Human Rights Scholarship Prog.91,517 8,370 18,000 18,000 - - 18,000 0% AEP Grant (Office of Sustainab.)- 41,000 - - - - - - Historic Preservation 183 196 - 1,954 1,979 1,979 (25) 101% Milton Trust Energy Grant 125,000 100,000 125,000 125,000 - - 125,000 0% Code Enforcement Demolitions - 55,000 - - - - - - Animal Resource Center Donations 41,996 49,603 25,000 25,000 8,420 8,420 16,580 34% Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100% Total Revenue 745,975 765,453 496,136 598,090 437,857 437,857 160,233 73% Expenditures by Project Wayfinding Signage Project 53,988 56,258 - 35,186 33,500 1,686 35,186 - 100% Bloomberg Mayors Challenge 127,296 313,871 322,506 556,795 187,920 204,563 392,483 164,313 70% Human Rights Scholarship Prog.19,310 6,655 28,150 28,150 - - - 28,150 0% Bike Signage - - 2,500 2,500 - - - 2,500 0% Historic Preservation Commiss.- - 5,000 5,000 - - - 5,000 0% Milton Trust Energy Grant 2,600 61,608 125,000 139,900 64,100 50,441 114,541 25,359 82% Animal Resource Center 38,658 14,902 35,000 38,574 - 3,574 3,574 35,000 9% Code Enforcement Demolitions - - - 55,488 - - - 55,488 0% Pokagon Band Donation - - - - - - - - - Total Expenditures 241,853 453,294 518,156 861,593 285,520 260,265 545,784 315,810 63% Expenditures by Type Supplies - - 5,000 5,000 - - - 5,000 0% Services & Charges Professional Services 218,362 382,631 344,806 615,855 221,420 207,823 429,243 186,613 70% Printing & Advertising 3,479 6,650 21,650 21,650 - - - 21,650 0% Repairs & Maintenance 4,181 64,008 135,000 151,900 64,100 52,441 116,541 35,359 77% Grants & Subsidies 15,831 - 9,000 9,000 - - - 9,000 0% Other Services & Charges - 5 2,700 58,188 - - - 58,188 0% Total Services & Charges 241,853 453,294 513,156 856,593 285,520 260,265 545,784 310,810 64% Total Expenditures 241,853 453,294 518,156 861,593 285,520 260,265 545,784 315,810 63% Net Surplus / (Deficit) 504,122 312,160 (22,020) (263,503) 152,337 (107,927) Beginning Cash Balance 164,817 668,273 981,455 Cash Adjustments (665) 1,022 - Ending Cash Balance 668,273 981,455 717,951 1,148,374 Cash Reserves Target - - - Fund Purpose: Explanation of Donation Sources and Uses: This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent according to the designated purpose. Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023. Pokagon Band (2019-2021) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project - In 2019, the City received $100,000 from Bloomberg Philanthropies, the first installment of a three-year Mayors Challenge commitment from Bloomberg. - In 2019, the Human Rights Scholarship Program was moved into this fund. Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older with home repairs. Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies Cash Reserves Target No reserve requirement 143 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Loss Recovery Fund Number 227 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 16,668 5,076 5,536 5,536 1,971 1,971 3,565 36% Total Revenue 16,668 5,076 5,536 5,536 1,971 1,971 3,565 36% Expenditures by Type Services & Charges Professional Services 1,211 - - - - - - - - Other Services & Charges 36,100 130,370 - 69,630 69,630 - 69,630 - 100% Total Expenditures 37,311 130,370 - 69,630 69,630 - 69,630 - 100% Net Surplus / (Deficit)(20,643) (125,295) 5,536 (64,094) (67,658) (67,658) Beginning Cash Balance 625,798 605,471 481,214 Cash Adjustments 315 1,038 - Ending Cash Balance 605,471 481,214 417,120 413,555 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City. This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance. The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. Cash Reserves Target No reserve requirement 144 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Human Rights Federal Grant Fund Number 258 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 247,060 167,100 143,200 68,200 10,000 10,000 58,200 15% Charges for Services - 8,500 - 75,000 2,500 2,500 72,500 3% Interest Earnings 12,491 1,540 - 1,800 1,907 1,907 (107) 106% Other Income 312 - 2,050 2,050 - - 2,050 0% Total Revenue 259,863 177,140 145,250 147,050 14,407 14,407 132,643 10% Expenditures by Subdivision General 76,493 19,061 3,000 22,941 3,000 - 3,000 19,941 13% EEOC 103,333 100,391 125,846 125,846 56,111 10,000 66,111 59,735 53% HUD 87,503 93,473 102,746 134,046 86,536 - 86,536 47,510 65% Total Expenditures 267,329 212,926 231,592 282,833 145,647 10,000 155,647 127,186 55% Expenditures by Type Personnel Salaries & Wages 119,255 124,770 126,000 126,000 72,216 - 72,216 53,784 57% Fringe Benefits 35,042 38,541 47,692 47,692 22,386 - 22,386 25,306 47% Total Personnel 154,296 163,311 173,692 173,692 94,602 - 94,602 79,090 54% Supplies 1,330 1,724 2,000 2,000 510 - 510 1,490 26% Services & Charges Professional Services 21,691 24,667 27,800 40,800 10,000 10,000 20,000 20,800 49% Printing & Advertising - 16,215 4,000 6,750 6,250 - 6,250 500 93% Education & Training 3,709 5,960 3,500 10,365 2,780 - 2,780 7,585 27% Travel 9,201 - 15,300 11,175 - - - 11,175 0% Other Services & Charges 607 1,049 5,300 38,051 31,504 - 31,504 6,547 83% Total Services & Charges 35,209 47,891 55,900 107,141 50,534 10,000 60,534 46,607 56% Interfund Transfers Out 76,493 - - - - - - - - Total Expenditures 267,329 212,926 231,592 282,833 145,647 10,000 155,647 127,187 55% Net Surplus / (Deficit) (7,467) (35,786) (86,342) (135,783) (131,240) (141,240) Beginning Cash Balance 528,434 521,051 486,159 Cash Adjustments 84 893 - Ending Cash Balance 521,051 486,159 350,376 354,919 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund tracks the portion of the Human Rights division that is funded by the federal government. This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) .This fund also receives revenue from staff contracts. Expenditures are for the wages and benefits of two full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights Commission's activities related to fair housing and equal opportunity employment in St Joseph County. 145 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name COVID-19 Response Fund Number 264 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 5,086,138 - 2,517,368 1,069,468 1,069,468 1,447,900 42% Interfund Transfers In - 1,000,000 - - - - - - Total Revenue - 6,086,138 - 2,517,368 1,069,468 1,069,468 1,447,900 42% Expenditures by Activity Mayor's Office - 11,344 - - 19,328 - 19,328 (19,328) - Common Couuncil - 5,010 - - 2,247 - 2,247 (2,247) - Administration & Finance - 34,700 - 1,000,744 1,011,459 695 1,012,154 (11,410) 101% Public Works - 39,150 - - (96) - (96) 96 - Innovation & Technology - 6,406 - 750 - 750 750 - 100% Police Department - 1,631,779 - 40,380 21,740 19,800 41,540 (1,160) 103% Fire Department - 1,816,511 - 1,183 35,381 390 35,771 (34,587) 3023% Community Investment - 2,355,704 - 2,642,353 1,465,419 1,332,760 2,798,179 (155,826) 106% Venues, Parks & Arts - 127,466 - 5,595 35,793 1,275 37,068 (31,473) 663% Code Enforcement - 4,339 - - - - - - - Building Department - 863 - - - - - - - Total Expenditures - 6,033,275 - 3,691,004 2,591,271 1,355,669 3,946,940 (255,935) 107% Expenditures by Type Supplies - 252,665 - 18,587 79,918 2,585 82,502 (63,915) 444% Services & Charges Professional Services - 7,058 - 644 - 644 644 - 100% Printing & Advertising - 19,717 - - 24,785 - 24,785 (24,785) - Repairs & Maintenance - 2,016 - - - - - - - Grants & Subsidies - 2,349,076 - 2,641,973 1,465,210 1,332,590 2,797,799 (155,826) 106% Other Services & Charges - 54,452 - 29,800 21,359 19,851 41,210 (11,410) 138% Total Services & Charges - 2,432,318 - 2,672,417 1,511,354 1,353,084 2,864,438 (192,021) 107% Interfund Transfers Out - 3,348,292 - 1,000,000 1,000,000 - 1,000,000 - 100% Total Expenditures - 6,033,275 - 3,691,004 2,591,271 1,355,669 3,946,940 (255,936) 107% Net Surplus / (Deficit)- 52,864 - (1,173,636) (1,521,804) (2,877,473) Beginning Cash Balance - - 53,214 Cash Adjustments - 350 - Ending Cash Balance - 53,214 (1,120,422) (1,433,292) Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic. This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG). Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages. In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund. 146 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Local Income Tax - Certified Shares Fund Number 404 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 12,879,847 13,764,809 11,378,106 13,334,937 7,954,581 7,954,581 5,380,356 60% Intergov./ Grants 12,500 - - - - - - - Interest Earnings 348,410 111,181 147,313 147,313 65,221 65,221 82,092 44% Debt Proceeds - 2,262,160 - - - - - - Donations 5,000 - - - - - - - Other Income 83,772 361,924 24,000 100,972 94,722 94,722 6,250 94% Interfund Transfers In 927,077 - - 147,786 147,786 147,786 - 100% Total Revenue 14,256,606 16,500,074 11,549,419 13,731,008 8,262,310 8,262,310 5,468,698 60% Expenditures by Activity General City 1,707,359 2,263,417 4,268,835 4,534,556 1,790,927 238,205 2,029,133 2,505,423 45% Legal Dept 10,400 3,441 15,000 15,000 1,187 - 1,187 13,813 8% Information Technology 1,375,412 1,579,347 - 99,597 16,150 83,447 99,597 - 100% Police Department 1,658,739 2,136,734 2,040,329 3,595,571 1,051,796 9,520 1,061,316 2,534,254 30% Fire Department 926,579 - - - - - - - - Vacant & Abandoned Houses 380,612 232,822 400,000 838,415 25,838 228,048 253,886 584,529 30% Community Investment 1,083,688 357,659 - 843,144 24,845 809,129 833,974 9,170 99% Parks & Recreation 751,050 1,778,605 1,658,225 1,688,283 1,246,874 237,992 1,484,866 203,417 88% Light Up South Bend 207,469 88,137 260,000 380,832 146,295 33,799 180,094 200,738 47% Streets 1,978,142 2,899,656 - 5,179 - 5,179 5,179 - 100% Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 875,000 - 875,000 625,000 58% Traffic Signals & Street Lighting 1,729,535 1,501,835 1,585,820 1,585,820 823,724 - 823,724 762,096 52% Total Expenditures 13,308,985 14,341,653 11,728,209 15,086,396 6,002,636 1,645,320 7,647,956 7,438,440 51% Expenditures by Type Supplies 207,469 92,245 200,000 320,832 145,595 33,699 179,294 141,538 56% Services & Charges Professional Services 1,675,224 1,681,956 75,000 279,016 18,037 187,966 206,003 73,013 74% Printing & Advertising - 500 - - - - - - - Utilities 1,729,535 1,501,835 1,585,820 1,585,820 823,724 - 823,724 762,096 52% Repairs & Maintenance 725,734 756,305 762,271 912,271 221,727 - 221,727 690,544 24% Debt Service Principal 1,557,180 1,364,172 1,906,509 1,906,509 880,070 - 880,070 1,026,439 46% Debt Service Interest & Fees 90,721 59,809 93,820 93,820 31,191 - 31,191 62,629 33% Grants & Subsidies 1,318,244 397,553 335,991 1,020,291 205,256 814,955 1,020,211 80 100% Other Services & Charges 1,009,336 1,292,054 1,338,649 1,829,603 943,038 475,551 1,418,588 411,015 78% Total Services & Charges 8,105,973 7,054,183 6,098,060 7,627,330 3,123,043 1,478,472 4,601,514 3,025,816 60% Capital 222,583 825,101 - 1,708,085 120,580 133,149 253,728 1,454,357 15% Interfund Interfund Allocations 8,631 8,633 9,753 9,753 5,688 - 5,688 4,065 58% Interfund Transfers Out 4,764,329 6,361,491 5,420,396 5,420,396 2,607,731 - 2,607,731 2,812,665 48% Total Interfund 4,772,960 6,370,124 5,430,149 5,430,149 2,613,419 - 2,613,419 2,816,730 48% Total Expenditures 13,308,985 14,341,653 11,728,209 15,086,396 6,002,636 1,645,320 7,647,956 7,438,441 51% Net Surplus / (Deficit) 947,621 2,158,421 (178,790) (1,355,388) 2,259,674 614,354 Beginning Cash Balance 11,770,743 12,724,697 14,902,237 Cash Adjustments 6,333 19,120 - Ending Cash Balance 12,724,697 14,902,237 13,546,849 17,182,058 Cash Reserves Target 6,654,492 7,170,827 7,543,198 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund (#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2021, Department of Community Investment (DCI) activities formerly paid out of this fund were moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local Income Tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 50% of Annual expenditures This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. 147 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Cumulative Capital Development Fund Number 406 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 455,002 433,812 411,061 411,061 260,579 260,579 150,482 63% Intergov./ Shared Revenues 40,353 40,795 5,364 35,883 21,035 21,035 14,848 59% Interest Earnings 9,852 765 1,053 1,053 711 711 342 68% Total Revenue 505,207 475,372 417,478 447,997 282,324 282,324 165,672 63% Expenditures by Type Services & Charges Debt Service Principal 498,598 484,511 370,109 370,109 223,184 - 223,184 146,925 60% Debt Service Interest & Fees 40,678 31,998 25,590 25,590 15,782 - 15,782 9,808 62% Other Services & Charges - - - Total Services & Charges 539,276 516,510 395,699 395,699 238,966 - 238,966 156,733 60% Capital 271,112 12,970 - 1,419 - 1,419 1,419 - 100% Total Expenditures 810,388 529,479 395,699 397,118 238,966 1,419 240,385 156,733 61% Net Surplus / (Deficit) (305,181) (54,108) 21,779 50,879 43,359 41,940 Beginning Cash Balance 528,040 223,617 169,893 Cash Adjustments 758 383 - Ending Cash Balance 223,617 169,893 220,772 213,252 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85). This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). 2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park. Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle. Due to declining cash reserves in this fund, the police vehicle capital lease- purchases for 2020 through 2023 will be funded by the County Option Income Tax Fund (#404). This fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 148 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Cumulative Capital Improvement Fund Number 407 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 231,026 219,253 226,548 226,548 102,223 102,223 124,325 45% Interest Earnings 14,444 5,369 7,058 7,058 2,915 2,915 4,143 41% Other Income 25,000 18,750 25,000 25,000 - - 25,000 0% Total Revenue 270,470 243,373 258,606 258,606 105,138 105,138 153,468 41% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 28,000 6,770 - - - - - - - Interfund Transfers Out - 250,000 262,145 262,145 152,920 - 152,920 109,225 58% Total Expenditures 28,000 256,770 262,145 262,145 152,920 - 152,920 109,225 58% Net Surplus / (Deficit) 242,470 (13,397) (3,539) (3,539) (47,782) (47,782) Beginning Cash Balance 446,760 689,015 676,798 Cash Adjustments (215) 1,181 - Ending Cash Balance 689,015 676,798 673,259 629,017 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. In 2020, $180,000 was budgeted for Department of Community Investment activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets Transportation project. In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. In 2021, $262,145 is budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Department of Venues, Parks & Arts. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 149 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Local Income Tax - Economic Development Fund Number 408 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 12,474,651 13,405,714 11,040,237 13,123,696 7,762,058 7,762,058 5,361,638 59% Intergov./ Grants - 12,500 50,000 50,000 - - 50,000 0% Fines, Forfeitures, and Fees 354,660 354,660 - - - - - - Interest Earnings 463,996 163,880 197,890 197,890 96,881 96,881 101,010 49% Other Income 160,625 153,272 150,000 150,000 120 120 149,880 0% Interfund Transfers In 178,534 - 950,000 1,000,000 1,000,000 1,000,000 - 100% Total Revenue 13,632,466 14,090,026 12,388,127 14,521,586 8,859,058 8,859,058 5,662,528 61% Expenditures by Activity General City 19,365 1,076,233 - - - - - - - PSAP 2,818,011 2,966,021 3,048,498 3,048,498 1,640,464 1,088,721 2,729,185 319,313 90% Code Enforcement 2,364,559 2,973,805 2,874,081 2,874,081 975,000 - 975,000 1,899,081 34% Animal Resource Center 845,841 891,414 915,549 915,549 35,000 - 35,000 880,549 4% Community Investment 4,225,555 3,829,468 5,490,143 9,398,203 925,137 3,299,386 4,224,522 5,173,681 45% Streets 445,439 35,749 - 18,812 - 18,812 18,812 - 100% 2015 Park Bonds 410,020 376,689 377,007 377,007 220,044 - 220,044 156,963 58% 2018 Zoo Bonds 214,487 320,900 324,100 324,100 324,100 - 324,100 - 100% 2021 LIT Infrastructure Bonds - - - 221,000 253,000 - 253,000 (32,000) 114% Total Expenditures 11,343,276 12,470,279 13,029,378 17,177,250 4,372,744 4,406,919 8,779,663 8,397,587 51% Expenditures by Type Services & Charges Professional Services 3,267,745 2,883,244 3,009,226 3,761,599 1,749,186 1,654,613 3,403,799 357,800 90% Printing & Advertising 350 404 45,000 45,000 706 - 706 44,294 2% Utilities 3,274 42,523 51,000 51,000 30,575 - 30,575 20,425 60% Repairs & Maintenance 626,634 209,536 137,000 156,462 60,783 19,568 80,351 76,111 51% Debt Service Principal 100,000 301,441 314,344 314,344 256,647 - 256,647 57,697 82% Debt Service Interest & Fees 115,237 219,669 210,028 210,028 183,707 - 183,707 26,321 87% Grants & Subsidies 975,685 1,220,570 3,050,000 6,058,638 528,640 2,701,296 3,229,936 2,828,703 53% Other Services & Charges 221 1,603 - - - - - - - Total Services & Charges 5,089,147 4,878,989 6,816,598 10,597,071 2,810,244 4,375,477 7,185,720 3,411,351 68% Capital 427,769 5,000 150,000 296,399 79,457 31,443 110,899 185,500 37% Interfund Transfers Out 5,826,360 7,586,290 6,062,780 6,283,780 1,483,044 - 1,483,044 4,800,736 24% Total Expenditures 11,343,276 12,470,279 13,029,378 17,177,250 4,372,744 4,406,919 8,779,663 8,397,587 51% Net Surplus / (Deficit)2,289,191 1,619,747 (641,251) (2,655,664) 4,486,314 79,395 Beginning Cash Balance 15,097,440 17,389,466 19,044,274 Cash Adjustments 2,835 35,061 - Ending Cash Balance 17,389,466 19,044,274 16,388,610 23,530,671 Cash Reserves Target 5,671,638 6,235,140 8,588,625 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds, and the 2018 Zoo Bonds. This fund also provides operating subsidies (budgeted as interfund transfers out) for the Department of Community Investment (DCI) administration (Fund #211) and the Department of Code Enforcement (Fund #219 & #230). These departments do not collect enough revenue to support their operations so the City makes up the difference with income tax dollars. It also funds various community and economic development initiatives administered by the Department of Community Investment (DCI). 2021 DCI budgeted expenditures in this fund include: Business Development - $500k for workforce development, $250k for small business assistance, $115k for the South Bend Chamber of Commerce | Neighborhoods - $650k for homeless strategy, $350k for the home repair program | Engagement - $175k for neighborhood organization support, $25k for Love Your Block mini-grant program | Planning - $500k for neighborhood development, $150k for neighborhood development assistance, $35k for West Side Main Streets, $150k for development of two neighborhood plans, $50k for the Portage Elwood neighborhood plan, $100k for the Complete Streets Transportation projects |Property - $50k for appraisals, $100k for surveys, $203k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program. This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund is a source of bonding capacity for the City and efforts are made to keep significant cash reserves in order to receive a higher credit rating and lower interest rates. This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Local Income Tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. Cash Reserves Target 50% of Annual expenditures 150 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Equipment/Vehicle Leasing Fund Number 750 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 16,783 682 - 20 10 10 10 51% Debt Proceeds 1,472,985 - - - - - - - Total Revenue 1,489,768 682 - 20 10 10 10 51% Expenditures by Type Services & Charges Debt Service Principal 91,941 355,128 - - - - - - - Debt Service Interest & Fees 9,172 12,324 - - - - - - - Other Services & Charges 250 - - - - - - - - Total Services & Charges 101,364 367,452 - - - - - - - Capital 3,313,965 300,278 - - - - - - - Interfund Transfers Out - 1,752 - - - - - - - Total Expenditures 3,415,328 669,482 - - - - - - - Net Surplus / (Deficit)(1,925,560) (668,800) - 20 10 10 Beginning Cash Balance 2,942,035 1,016,476 347,680 Cash Adjustments 1 3 - Ending Cash Balance 1,016,476 347,680 347,700 347,690 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital lease fund - spend down to zero This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in individual departments. Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used after the proceeds remaining in this fund are fully spent. Historically, this fund receives revenue in the form of capital lease proceeds. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined. 151 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name South Bend Redevelopment Authority Fund Number 752 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 6,383 2,351 4,500 4,500 47 47 4,453 1% Interfund Transfers In 2,867,378 2,870,500 2,866,000 2,866,000 2,668,500 2,668,500 197,500 93% Total Revenue 2,873,761 2,872,851 2,870,500 2,870,500 2,668,547 2,668,547 201,953 93% Expenditures by Type Services & Charges Debt Service Principal 1,725,000 1,790,000 1,850,000 1,850,000 1,085,000 - 1,085,000 765,000 59% Debt Service Interest & Fees 1,136,669 1,073,013 1,008,669 1,008,669 511,428 - 511,428 497,241 51% Total Expenditures 2,861,669 2,863,013 2,858,669 2,858,669 1,596,428 - 1,596,428 1,262,241 56% Net Surplus / (Deficit)12,092 9,839 11,831 11,831 1,072,119 1,072,119 Beginning Cash Balance 210,492 222,584 232,423 Cash Adjustments - - - Ending Cash Balance 222,584 232,423 244,254 1,304,542 Cash Reserves Target 222,584 232,423 244,254 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt schedule #54) Cash Reserves Target 100% cash reserves per bond covenants 152 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name South Bend Building Corporation Fund Number 755 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 15,243 3,478 4,000 4,000 42 42 3,958 1% Debt Proceeds - - - 8,860,022 8,860,022 8,860,022 - 100% Interfund Transfers In 2,641,500 2,645,000 2,311,000 2,532,000 2,564,000 2,564,000 (32,000) 101% Total Revenue 2,656,743 2,648,478 2,315,000 11,396,022 11,424,064 11,424,064 (28,042) 100% Expenditures by Type Services & Charges Debt Service Principal 2,175,000 2,250,000 2,000,000 2,150,000 1,280,000 - 1,280,000 870,000 60% Debt Service Interest & Fees 457,744 379,968 307,705 637,665 424,273 - 424,273 213,392 67% Total Services & Charges 2,632,744 2,629,968 2,307,705 2,787,665 1,704,273 - 1,704,273 1,083,392 61% Interfund Transfers Out - - - 9,248,224 9,248,224 - 9,248,224 - 100% Total Expenditures 2,632,744 2,629,968 2,307,705 12,035,889 10,952,498 - 10,952,498 1,083,392 91% Net Surplus / (Deficit) 23,999 18,510 7,295 (639,867) 471,566 471,566 Beginning Cash Balance 791,026 815,025 833,535 Cash Adjustments - - - Ending Cash Balance 815,025 833,535 193,668 1,305,101 Cash Reserves Target 815,025 833,535 193,668 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 EDIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood infrastructure projects. The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond proceeds were deposited into this fund. Current debt includes: - 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116) - 2021 EDIT Infrastructure Bonds - debt payments paid for by the Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215) In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. In 2021, the cost of issuance for the 2021 EDIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects. Cash Reserves Target 100% cash reserves per bond covenants 153 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name TIF - River West Development Area (Airport) Fund Number 324 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 18,555,308 16,814,400 16,247,264 16,247,264 10,310,728 10,310,728 5,936,536 63% Intergov./ Shared Revenues 395,000 381,500 397,000 397,000 191,500 191,500 205,500 48% Intergov./ Grants 41,206 13,844 - - 242,089 242,089 (242,089) - Charges for Services 2,160 - - - - - - - Interest Earnings 744,246 199,544 178,188 178,188 117,977 117,977 60,211 66% Donations - 2,250 - - - - - - Debt Proceeds - 4,345,059 - - - - - - Other Income 129,336 252,995 - - 20,900 20,900 (20,900) - Interfund Transfers In 64,022 35,560 90,000 657,593 580,337 580,337 77,256 88% Total Revenue 19,931,280 22,045,151 16,912,452 17,480,045 11,463,531 11,463,531 6,016,514 66% Expenditures by Type Services & Charges Professional Services 1,099,869 1,082,200 390,384 988,562 394,758 255,726 650,484 338,079 66% Debt Service Principal 4,038,315 3,750,570 3,883,193 3,883,193 3,258,120 - 3,258,120 625,073 84% Debt Service Interest & Fees 1,198,375 1,329,981 959,216 959,216 848,386 - 848,386 110,830 88% Other Services & Charges 1,325,523 619,953 - 486,000 - 250,000 250,000 236,000 51% Total Services & Charges 7,662,082 6,782,703 5,232,793 6,316,971 4,501,264 505,726 5,006,990 1,309,982 79% Capital 8,735,222 12,152,391 - 16,259,330 2,771,221 5,556,459 8,327,680 7,931,650 51% Interfund Transfers Out 4,266,098 5,085,022 5,013,803 5,013,803 4,815,803 - 4,815,803 198,000 96% Total Expenditures 20,663,402 24,020,117 10,246,596 27,590,104 12,088,288 6,062,185 18,150,473 9,439,632 66% Net Surplus / (Deficit) (732,123) (1,974,965) 6,665,856 (10,110,059) (624,757) (6,686,942) Beginning Cash Balance 31,665,638 30,950,203 29,039,261 Cash Adjustments 16,687 64,024 - Ending Cash Balance 30,950,203 29,039,261 18,929,202 28,520,389 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives Hotel/Motel Tax (intergovernmental shared revenues). In 2020, bond proceeds were receipted into the fund. See explanation of bond below. In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. Various projects and development opportunities include: Claey's Candy, local match to federal funds for Coal Line Trail project, Dylan Street reconstruction, neighborhood plan for Western (east of Walnut), general road repairs, ongoing work with the State Theatre Block, and projects that were started in 2020 and will still be in process in 2021. TIF support will also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community. In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds are being repaid by this fund with the final payment due February 1, 2037. Cash Reserves Target No reserve requirement 154 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name TIF - West Washington Fund Number 422 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 261,830 237,261 287,082 287,082 213,214 213,214 73,868 74% Interest Earnings 41,430 8,861 4,881 4,881 5,434 5,434 (553) 111% Other Income 18,500 300 - - - - - - Total Revenue 321,760 246,422 291,963 291,963 218,647 218,647 73,315 75% Expenditures by Type Services & Charges Professional Services - 55 - 50,000 19,825 - 19,825 30,175 40% Total Services & Charges - 55 - 50,000 19,825 - 19,825 30,175 40% Capital 1,089,137 152,666 - 308,843 2,558 248,263 250,822 58,021 81% Total Expenditures 1,089,137 152,721 - 358,843 22,383 248,263 270,647 88,196 75% Net Surplus / (Deficit) (767,377) 93,701 291,963 (66,880) 196,264 (51,999) Beginning Cash Balance 1,797,082 1,031,822 1,127,293 Cash Adjustments 2,117 1,769 - Ending Cash Balance 1,031,822 1,127,293 1,060,413 1,323,557 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. In 2021, this fund will be used for final expenses for the City Cemetery project as well as improvements to the 100 Block of Elm Street. Starting in 2021 and continuing through 2025, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 155 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name TIF - River East Development Area (NE Dev) Fund Number 429 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 2,722,642 2,997,091 2,560,473 2,560,473 2,406,523 2,406,523 153,950 94% Interest Earnings 249,447 62,271 22,737 22,737 29,618 29,618 (6,881) 130% Other Income 7,725 - - - - - - - Interfund Transfers In - - - 673,180 673,180 673,180 - 100% Total Revenue 2,979,815 3,059,362 2,583,210 3,256,390 3,109,321 3,109,321 147,069 95% Expenditures by Type Services & Charges Professional Services 29,225 82,784 - 171,355 65,073 46,771 111,844 59,511 65% Insurance 25,256 - - 744 523 - 523 221 70% Other Services & Charges 790 - - - - - - - - Total Services & Charges 55,271 82,784 - 172,099 65,596 46,771 112,367 59,732 65% Capital 5,686,682 5,418,511 - 5,544,814 523,256 2,321,087 2,844,343 2,700,471 51% Total Expenditures 5,741,954 5,501,295 - 5,716,913 588,852 2,367,858 2,956,710 2,760,203 52% Net Surplus / (Deficit)(2,762,138) (2,441,932) 2,583,210 (2,460,523) 2,520,469 152,611 Beginning Cash Balance 10,967,923 8,215,417 5,864,278 Cash Adjustments 9,633 90,793 - Ending Cash Balance 8,215,417 5,864,278 3,403,755 8,315,651 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis projects, Robert Henry Neighborhood improvements, Seitz Park improvements, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 156 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name TIF - Southside Development Area #1 Fund Number 430 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,755,231 3,081,721 1,839,984 1,839,984 1,472,885 1,472,885 367,099 80% Interest Earnings 249,564 89,378 49,667 49,667 57,956 57,956 (8,289) 117% Total Revenue 2,004,796 3,171,100 1,889,651 1,889,651 1,530,841 1,530,841 358,810 81% Expenditures by Type Services & Charges Professional Services 190,544 140,498 - 620,922 142,196 58,360 200,556 420,366 32% Total Services & Charges 190,544 140,498 - 620,922 142,196 58,360 200,556 420,366 32% Capital 1,642,471 76,527 - 5,722,595 586,517 199,415 785,932 4,936,663 14% Total Expenditures 1,833,015 217,025 - 6,343,516 728,713 257,775 986,488 5,357,029 16% Net Surplus / (Deficit) 171,781 2,954,075 1,889,651 (4,453,865) 802,128 544,354 Beginning Cash Balance 9,432,094 9,607,799 12,586,134 Cash Adjustments 3,925 24,260 - Ending Cash Balance 9,607,799 12,586,134 8,132,269 13,380,473 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2021. Cash Reserves Target No reserve requirement 157 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name TIF - Douglas Road Fund Number 435 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes - - 369,525 369,525 91,369 91,369 278,156 25% Interest Earnings 5,428 1,154 296 410 532 532 (122) 130% Total Revenue 5,428 1,154 369,821 369,935 91,901 91,901 278,034 25% Expenditures by Type Services & Charges Professional Services 21,575 96,143 - 90,283 14,800 1,308 16,108 74,175 18% Total Expenditures 21,575 96,143 - 90,283 14,800 1,308 16,108 74,175 18% Net Surplus / (Deficit)(16,147) (94,989) 369,821 279,653 77,101 75,794 Beginning Cash Balance 203,834 187,806 93,140 Cash Adjustments 119 322 - Ending Cash Balance 187,806 93,140 372,792 170,241 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will collect the increment. This fund will help fund a portion of the Douglas Road utility relocation. Cash Reserves Target No reserve requirement 158 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name TIF - River East Residential Area (NE Res) Fund Number 436 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 4,933,558 5,308,975 5,712,495 5,712,495 3,491,902 3,491,902 2,220,593 61% Interest Earnings 54,332 15,060 82,945 82,945 15,975 15,975 66,970 19% Total Revenue 4,987,889 5,324,035 5,795,440 5,795,440 3,507,877 3,507,877 2,287,563 61% Expenditures by Type Services & Charges Professional Services - - 24,797 38,147 - - - 38,147 0% Debt Service Principal 392,522 409,383 427,038 427,038 211,261 - 211,261 215,777 49% Debt Service Interest & Fees 102,306 85,445 68,291 68,291 35,403 - 35,403 32,888 52% Total Services & Charges 494,828 494,828 520,126 533,476 246,664 - 246,664 286,812 46% Interfund Transfers Out 3,769,003 3,864,125 4,180,375 5,063,555 5,058,659 - 5,058,659 4,896 100% Total Expenditures 4,263,831 4,358,953 4,700,501 5,597,031 5,305,323 - 5,305,323 291,708 95% Net Surplus / (Deficit) 724,058 965,082 1,094,939 198,409 (1,797,446) (1,797,446) Beginning Cash Balance 2,982,744 3,706,897 4,678,334 Cash Adjustments 95 6,355 - Ending Cash Balance 3,706,897 4,678,334 4,876,743 2,880,888 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (#760) which makes the debt payments on this bond. This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 159 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,483 9,075 40,000 40,000 4,766 4,766 35,234 12% Total Revenue 28,483 9,075 40,000 40,000 4,766 4,766 35,234 12% Expenditures by Type Interfund Transfers Out 23,962 13,309 40,000 40,000 4,766 - 4,766 35,234 12% Total Expenditures 23,962 13,309 40,000 40,000 4,766 - 4,766 35,234 12% Net Surplus / (Deficit) 4,521 (4,234) - - - - Beginning Cash Balance 1,037,930 1,042,908 1,040,462 Cash Adjustments 456 1,788 - Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Reserves Target 1,042,908 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324). The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants 160 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,483 9,075 40,000 40,000 4,766 4,766 35,234 12% Total Revenue 28,483 9,075 40,000 40,000 4,766 4,766 35,234 12% Expenditures by Type Interfund Transfers Out 23,962 13,309 40,000 40,000 4,766 - 4,766 35,234 12% Total Expenditures 23,962 13,309 40,000 40,000 4,766 - 4,766 35,234 12% Net Surplus / (Deficit) 4,521 (4,234) - - - - Beginning Cash Balance 1,037,930 1,042,908 1,040,462 Cash Adjustments 456 1,788 - Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Reserves Target 1,042,908 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324). The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants 161 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2018 TIF Park Bond Debt Service Fund Number 351 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 27,510 8,934 - 4,650 4,724 4,724 (74) 102% Total Revenue 27,510 8,934 - 4,650 4,724 4,724 (74) 102% Total Expenditures - - - - - - - - - Net Surplus / (Deficit)27,510 8,934 - 4,650 4,724 4,724 Beginning Cash Balance 991,077 1,018,984 1,029,665 Cash Adjustments 396 1,747 - Ending Cash Balance 1,018,984 1,029,665 1,034,315 1,034,390 Cash Reserves Target 1,018,984 1,029,665 1,034,315 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects. - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2033. Cash Reserves Target 100% debt service reserve per bond covenants 162 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 13 - 1 1 1 - 138% Debt Proceeds 9,447,841 - - - - - - - Interfund Transfers In - 488,171 1,036,500 1,036,500 1,036,500 1,036,500 - 100% Total Revenue 9,447,841 488,184 1,036,500 1,036,501 1,036,501 1,036,501 - 100% Expenditures by Type Services & Charges Debt Service Principal - 270,000 650,000 650,000 320,000 - 320,000 330,000 49% Debt Service Interest & Fees 293,022 247,313 377,750 377,750 192,875 - 192,875 184,875 51% Total Services & Charges 293,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50% Capital 9,125,000 - - - - - - - - Total Expenditures 9,418,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50% Net Surplus / (Deficit) 29,819 (29,129) 8,750 8,751 523,626 523,626 Beginning Cash Balance - 29,819 690 Cash Adjustments - - - Ending Cash Balance 29,819 690 9,441 524,316 Cash Reserves Target 29,819 690 9,441 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%. This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank. At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030. 163 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 2 - 15 9 9 6 63% Interfund Transfers In - 326,938 - - - - - - Total Revenue - 326,939 - 15 9 9 6 63% Expenditures by Type Interfund Transfers Out - - - - 11 - 11 (11) - Total Expenditures - - - - 11 - 11 (11) - Net Surplus / (Deficit)- 326,939 - 15 (2) (2) Beginning Cash Balance - - 326,939 Cash Adjustments - - - Ending Cash Balance - 326,939 326,954 326,938 Cash Reserves Target - 326,939 326,954 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a more diverse range of programs and community events. - The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%. - The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance. - The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2037. 164 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Redevelopment General Fund Number 433 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 84,095 24,117 8,007 3,543 3,085 3,085 458 87% Interest Earnings 24,815 11,827 26,301 26,301 9,552 9,552 16,749 36% Donations 1,177,112 1,449,512 1,000,000 1,000,000 - - 1,000,000 0% Other Income - - - - 1,000 1,000 (1,000) - Interfund Transfers In - 150,000 150,000 150,000 - - 150,000 0% Total Revenue 1,286,022 1,635,456 1,184,308 1,179,844 13,637 13,637 1,166,207 1% Expenditures by Type Services & Charges Professional Services 5,211 1,657 4,500 4,500 - - - 4,500 0% Grants & Subsidies 416,989 666,323 - 808,797 445,219 313,494 758,713 50,083 94% Total Services & Charges 422,200 667,979 4,500 813,297 445,219 313,494 758,713 54,583 93% Capital - 2,214 - - - - - - - Interfund Transfers Out - - - - 147,786 - 147,786 (147,786) - Total Expenditures 422,200 670,193 4,500 813,297 593,005 313,494 906,499 (93,203) 111% Net Surplus / (Deficit) 863,822 965,263 1,179,808 366,547 (579,368) (892,863) Beginning Cash Balance 614,296 1,476,915 2,444,710 Cash Adjustments (1,204) 2,532 - Ending Cash Balance 1,476,915 2,444,710 2,811,257 1,868,141 Cash Reserves Target 105,550 167,548 203,324 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in 2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission. Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue from interest earned on the fund's cash balance. Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433). Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. In 2021, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, westside greenhouse food security, and supporting the creation and growth of small businesses. Cash Reserves Target 25% of Annual expenditures 165 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Certified Technology Park Fund Number 439 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 11,146 96 139 139 51 51 88 37% Total Revenue 11,146 96 139 139 51 51 88 37% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 624,194 - - - - - - - - Total Expenditures 624,194 - - - - - - - - Net Surplus / (Deficit)(613,048) 96 139 139 51 51 Beginning Cash Balance 622,685 10,965 11,080 Cash Adjustments 1,328 19 - Ending Cash Balance 10,965 11,080 11,219 11,131 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park. From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash balance. 2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co- location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Cash Reserves Target No reserve requirement 166 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name 2018 TIF Park Bond Capital Fund Number 452 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 202,657 28,865 - 12,000 11,784 11,784 216 98% Total Revenue 202,657 28,865 - 12,000 11,784 11,784 216 98% Expenditures by Type Services & Charges Professional Services 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43% Total Services & Charges 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43% Capital 5,895,577 1,427,387 - 2,547,118 132,179 2,252,238 2,384,417 162,701 94% Total Expenditures 6,536,438 1,514,357 - 2,578,007 132,179 2,265,588 2,397,767 180,239 93% Net Surplus / (Deficit) (6,333,781) (1,485,491) - (2,566,007) (120,395) (2,385,984) Beginning Cash Balance 10,403,960 4,085,672 2,614,468 Cash Adjustments 15,493 14,287 - Ending Cash Balance 4,085,672 2,614,468 48,461 2,518,474 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 167 City of South Bend, Indiana Monthly Financial Report July 31, 2021 Fund Name Airport Urban Enterprise Zone Fund Number 454 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,900 3,540 4,209 4,209 1,872 1,872 2,337 44% Total Revenue 10,900 3,540 4,209 4,209 1,872 1,872 2,337 44% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)10,900 3,540 4,209 4,209 1,872 1,872 Beginning Cash Balance 392,693 403,750 407,982 Cash Adjustments 157 692 - Ending Cash Balance 403,750 407,982 412,191 409,854 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax Increment Finance State law. In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. Cash Reserves Target No reserve requirement 168