HomeMy WebLinkAboutAmendment No 2 to PSA - Addl Project Management Support Delayed Software Implementation - Arcadis U.S - TABLEDSTANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 1 of 3
Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30002334
AMENDMENT No. 2
South Bend UB Implementation Support_Amendment No. 2
An Agreement was executed on November 25, 2018 between the City of South Bend, Indiana [Client], having its principal
place of business at 1316 County-City Building, South Bend, Indiana 46601, and Arcadis U.S., Inc. [Arcadis], having its
principal place of business at 630 Plaza Drive, Highlands Ranch, Colorado 80129 and having an office at 150 West Market
Street, Suite 728, Indianapolis, Indiana 46204.
Under the Agreement, Arcadis provides certain professional engineering services related to the implementation of EnQuesta
utility billing software system, including project management, quality control and testing, and technical support.
Client and Arcadis now desire to amend the Agreement to include the amended Services as described below.
In consideration of the mutual promises in the Agreement, Client and Arcadis agree to amend the Agreement as the following:
1.Schedule A-1, Scope of Amended Services.
2.Schedule B-1, Compensation for Amended Services.
Other Provisions. Except as amended herein, all other provisions, terms and conditions in the Agreement shall remain in full
force and effect.
Execution Authority. This Amendment to the Agreement is a valid and authorized undertaking of Client and Arcadis. The
representatives of Client and Arcadis who have signed below have been authorized to do so.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment to the Agreement as of this date:
_______________, 2021.
CITY OF SOUTH BEND Arcadis U.S., Inc.
By: ___________________________________
Title: Vice President
January 12,
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 2 of 3
Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30002334
AMENDMENT No. 2
South Bend UB Implementation Support_Amendment No. 2
Schedule A-1
Scope of Amended Services and Related Matters
ENGINEERING SERVICES BY ARCADIS
Project Management: Arcadis will continue to provide project management for the implementation effort as described in
the Agreement Scope of Basic Engineering Services through February 26, 2021, based on the established system cut-over
date of January 19, 2021 which represents the first day that the enQuesta utility billing system will be in operation. We
have allocated 300 hours of project management time based on our experience on the project to-date and the typical
resource needs to support the final system cut-over and stabilization.
Report Development: Arcadis will continue to provide report development services. Our experience tells us that
additional reports are commonly identified during the system stabilization period. The work will continue to be performed
by our Global Excellence Center (GEC) team lead by our business analyst. We are proposing that an allowance of
$12,000 be established for additional report development.
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 3 of 3
Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30002334
AMENDMENT No. 2
South Bend UB Implementation Support_Amendment No. 2
Schedule B-1
Amended Pricing Schedule
The estimated budget for services under this Amendment No. 2 is indicated below.
Task Description Budget
Hours Labor Expenses Total
1 Project Management 300 $51,510 $0 $51,510
2 Report Development 212 $12,000 $0 $12,000
Total 512 $63,510 $0 $63,510
The overall limit of compensation under this Agreement for this option is as follows:
Original Agreement $410,210
Amendment No. 1 $407,950
Amendment No. 2 $63,510
Overall Limit of Compensation $881,670
In addition to the hours listed above, Arcadis will provide the following additional hours at no cost to the City:
Task Description Budget
Hours Labor Value Expenses Total
1 Additional Technical Support ≤80 $12,000 $0 $12,000
Total Value ≤80 $12,000 $0 $12,000
Total Cost to City $0 $0 $0
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 1/4/21
Name Kim Thompson Department Utilities
BPW Date 1-12-21 Phone Extension 5969
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Arcadis, U.S Inc
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name
Project Number
Funding Source Wastewater O&M
Account No. 641-06-605-514-439001
Amount $63.510.00
Terms of Contract
Purpose/Description _Additional PM and support as a result of delayed software implementation.
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For Change Orders Only
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