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Home My WebLink AboutAward Bid - One (1) or More New Positive Displacement Hydro-Excavating Machine w Tandem Axle Cab Chassis Spec H - Hi-Vac Corporation GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 13, 2020 Mr. Daniel J. Coley Hi-Vac Corporation 117 Industry Rd. Marietta, OH 45750 dcoley@hi-vac.com RE: Award Bid – One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab and Chassis – Spec H Dear Mr. Coley: The Board of Public Works, at its meeting held on October 13, 2020, awarded the above referenced new positive displacement hydro-excavating machine with tandem axle cab and chassis in the amount of $385,200 to you. Enclosed please find a signed Bid/Proposal form. Per the Notice to Bidders, please forward the original check/bid bond via USPS to my attention at the address listed above. A refund of the bid security will be issued upon satisfaction of Bid Award. A representative from Central Services will be in contact with you. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures October 7, 2020 Board of Public Works 1308 County-City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2020 or newer Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab & Chassis to the most responsive and responsible bidder – Hi-Vac Corporation This purchase price of $385,200.00 for the truck will be funded with proceeds from the 2020 Sewer Department Capital Budget. Listed below are the bids received for your review. ***Denotes Most Responsive Bidder *** Hi-Vac Corporation – Spec H Description Qty. Unit Price Total 2020 X-Vac Model X-13 1 $420,000.00 $420,000.00 Trade In: SN469, Freightliner Aquatech sewer combination cleaner, VIN#1FVHC3BS1CHBP3503 1 -$68,000.00 __-$68,000.00 Alternate A 1 $8,000.00 $8,000.00 Alternate B 1 $22,000.00 $22,000.00 Alternate C 1 $3,200.00 $3,200.00 Purchase Price 1 $385,200.00 Brown Equipment Corporation – Spec H Description Qty. Unit Price Total 2021 RamVac HX-9 1 $424,900.00 $424,900.00 Trade In: SN469, Freightliner Aquatech sewer combination cleaner, VIN#1FVHC3BS1CHBP3503 1 -$50,000.00 -$50,000.00 Alternate A 1 $8,674.00 $8,674.00 Alternate B 1 $28,390.00 $28,390.00 Alternate C 1 N/A N/A Purchase Price 1 $411,964.00 Best Equipment Co. Inc. – Spec H Description Qty. Unit Price Total 2020 Vac-Con Xcavator 1 $455,000.00 $455,000.00 Trade In: SN469, Freightliner Aquatech sewer combination cleaner, VIN#1FVHC3BS1CHBP3503 1 -$90,000.00 -$90,000.00 Alternate A 1 $11,008.00 $11,008.00 Alternate B 1 $31,551.00 $31,551.00 Alternate C 1 $5,859.00 $5,859.00 Purchase Price 1 $413,418.00 If you have any questions or concerns regarding this matter please don’t hesitate to call. Sincerely, Jeff Hudak, Director Central Services Division JDH BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date October 7, 2020 Name Jeff Hudak Department Central Services BPW Date Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Hi-Vac New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Spec H - One (1) or More New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab and Chassis Project Number Funding Source Sewer Capital Budget - Cash Account No. 642-06-602-509-445000 Amount $385,200.00 Terms of Contract Cash Purpose/Description To purchase one (1) Hydro-Excavating Machine with Tandem Axle Cab and Chassis________________________________________________________ _______________________________________________________________ ____________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 13, 2020 Mr. Scott Brown Bec Enterprises LLC. d/b/a/ Brown Equipment Company 10603 Majic Port Lane Fort Wayne, IN 46819 scott@brownequipment.net RE: Award Bid – One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab and Chassis – Spec H Dear Mr. Brown: The Board of Public Works, at its meeting held on October 13, 2020, awarded the above referenced equipment to Hi-Vac Corporation in the amount of $385,200. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosure GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 13, 2020 Ms. Jena Bowen Best Equipment Co., Inc. 5550 Poindexter Dr. Indianapolis, IN 46235 debbiecooper@bestequipmentco.com RE: Award Bid – One (1) or More, New Positive Displacement Hydro-Excavating Machine with Tandem Axle Cab and Chassis – Spec H Dear Ms. Bowen: The Board of Public Works, at its meeting held on October 13, 2020, awarded the above referenced equipment to Hi-Vac Corporation in the amount of $385,200. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosure