HomeMy WebLinkAboutEmergency Storm Sewer Repair - Cavalier Court Emergency Sewer Repair at Carriage Hills – Selge Construction Co., Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
August 10, 2021
Mr. Robert Kuhns
Selge Construction Co., Inc.
2833 South 11TH St.
Niles, MI 49120
aswinehart@selgeconstruction.com
RE: Emergency Storm Sewer Repair
Dear Mr. Kuhns:
At its August 10, 2021 meeting, the Board of Public Works retroactively approved the
above referenced emergency repair for Cavalier Court Emergency Sewer Repair at Carriage Hills
in the amount of $22,095.06.
Enclosed please find a copy of the memo for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs, Clerk
Enclosures
AF/lh
S:\Public Works\Projects\Projects by Year\2021 Projects\121-013 Emergency Sewer Repair - Carriage Hills Cavalier Ct\1 - Admin\1 - BPW
Documents\20210728_121-013 Emergency Sewer Repair at Cavalier & Courier Courts in Carriage Hills_Memo to BPW.doc
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Anne Fuchs, Clerk
Board of Public Works
FROM: Sue Ellen Doudrick, PE
SUBJECT: Carriage Hills: Cavalier Court Emergency Sewer Repair
DATE: July 28, 2021
On 1/14/2021 Sewer Dept received a notification of sewer back up at 52410 Cavalier Court in
Carriage Hills. While inspecting the line, Sewer Dept found roots in the sewer so they used their
root cutting equipment to cut thru the roots. After two entries to get thru the sewer, their
equipment became stuck in the sewer. The sewer is located behind homes within a 20’
easement. Chain-link and wooden fences as well as large trees and landscaping are present in
the easement. The sewer is 8” diameter and roughly 14’ deep. Other utilities exist in the
easement as well. It is our understanding that the resident plans to file a claim regarding the
sewer back up. Sewer Department monitored flow levels in the sewer over the weekend and
was ready to install a bypass line if sewer levels rose.
Due to the depth of sewer, presence of other utilities, impacts of the cold temperatures on the
bypass equipment, challenging access, contractors were solicited to perform the work with
assistance from our Sewer Department to come back vegetate the areas in the spring that were
damaged during construction. Access is very challenging considering there is no easement that
leads you directly to the location without taking out several large trees and fence.
On Friday 1/15, two contractors were solicited for availability to perform the work, R&R
Excavating and Selge Construction. R&R did not have equipment available to perform the work.
Selge responded that they could mobilize with equipment and crews on Monday 1/18.
Description of work:
The Sewer Department and contractor coordinated with the resident at 52411 Courier Court
who accommodated access thru their property to the work location. This access was the most
desirable to avoid damaging the newly completed concrete driveway at 52398 Courier Court.
On Monday 1/18, Selge mobilized and started removal of the fence on the west side of 52411
Courier Ct. which is a straight shot to the area where the cutter got stuck as a means of access.
Then the contractors tree clearing and trimming branches on a descent size tree which sits on
the 52433 Cavalier Ct. property. An excavator was brought in to perform the 15’ dig. Shoring
boxes were delivered and excavation and removal of the sewer segment where the cutter was
stuck. Cutter was successfully removed. The sewer was reconnected and backfilled and
compaction ensued. Due to the soils being so soft in these backyards, sand was brought in to
finish the backfill. The impacted yards were regraded and reseeded by Sewer Department in
Spring 2021. Selge completed work by 1/21/21.
S:\Public Works\Projects\Projects by Year\2021 Projects\121-013 Emergency Sewer Repair - Carriage Hills Cavalier Ct\1 - Admin\1 - BPW
Documents\20210728_121-013 Emergency Sewer Repair at Cavalier & Courier Courts in Carriage Hills_Memo to BPW.doc
Pictures of the project:
1.Cutter stuck in 8”
clay sewer
2.Construction
underway on
1/19/21
3.Regraded area
and access
location 1/20/21
Contractor estimated the work to be $35,000. The final cost of the work was $22,095.06 out of
the following account 641-06-602-509-439001.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 7/28/2021
Name Sue Ellen Doudrick Department DPW
BPW Date 8/10/2021 Phone Extension 5922
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title
Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. __ PCA
Chg. Order, No. Traffic Control Resolution
Other: Emergency Repair
Memo
Ease./Encroach
Required Information
Company or Vendor Name Selge Construction
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Boland & Portage Roundabout – Emergency Storm Sewer Repair
Project Number 121-013
Funding Source Sewer Utilities
Account No. 641-06-602-509-439001
Amount $22,095.06
Terms of Contract Lump Sum
Purpose/Description Emergency Repair of an 8” sewer and retrieval of city’s root cutter from
inside sewer.
For Change Orders Only
Amount of
Increase
Decrease
($)
Previous Amount
Current Percent of Change:
Increase
Decrease
%
(%)
New Amount
Total Percent of Change:
Increase
Decrease
%
(%)
Time Extension Amount: 0