The URL can be used to link to this page

Home My WebLink About07/10/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION APPROVAL 1. AWARD BID A. Ironwood/McKinley Intersection Improvements -Project No. 107-100 1. Company: Brooks Construction Company, Inc. 2. Amount: $2,013,110.00 3. Funding: LRSA B. Janitorial Supplies 1. Company: Divisible Bid, Multiple Companies 2. Funding: Departmental Funds 2. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement -REAL Services, Inc. 1. Purpose: Home Modification Program -Barrier Free Improvements for Low Income Elderly Clients 2. Amount: $278,000.00 3. Funding: 410: UDAG Misc. Revenue B. Construction Contract -Bancroft Electric, Inc. 1. Purpose: Prairie Avenue Signal Communications Conduit Extension - Project No. 108-058 2. Amount: $52,065.00 3. Funding: AEDA TIF C. Construction Contract -Bancroft Electric, Inc. 1. Purpose: 20th Street Signal Communications Extension -Project No. 108- 059 2. Amount: $27,100.00 3. Funding: LRSA D. Construction Contract -Bancroft Electric, Inc. 1. Purpose: Main Street and Sample Street Traffic Signal Communications Conduit Realignment -Project No. 108-060 2. Amount: $15,094.50 3. Funding: AEDA TIF 3. RECOMMENDATIONS A. Street Closure - "Car Show and Rib Cook Off' 1. Sponsor: Studebaker National Museum 2. Locations: Washington Street from St. Joseph to Michigan, Michigan Street from Washington to Jefferson, Jefferson Boulevard from Michigan to St. Joseph 3. Date/Time: July 12, 2008 from 11:00 a.m. to 9:30 p.m. 4. Favorable Recommendations BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Street Closure - "60th Birthday Party" 1. Sponsor: Carol Washington 2. Location: Turnock Street from South Bend Avenue to Kalorama 3. Date/Time: July 12, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations C. Street Closure - `Birthday Party" 1. Sponsor: Jasmine Bueno 2. Location: Harris from Ford to Poland 3. Date/Time: July 12, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations D. Open Air License Renewal -City of South Bend Employee Holiday Party 1. Location: 1045 West Sample Street 2. Date/Time: July 10, 2008 from 8:00 a.m. to 6:00 p.m. 3. Favorable Recommendations E. Sidewalk Cafe Permit -Backstage Grill 1. Location: 222 South Michigan Street 2. Hours of Operation: Mondays 11:00 a. m. to 2:00 p.m.; Tuesdays through Thursdays - 11:00 a. m. to 9:00 p.m.; Fridays - 11:00 a.m. to 11:00 p.m.; Saturdays: 5:00 p.m. to 10:00 p.m. 3. Discussion 4. CLAIMS A. City of South Bend REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: June 19, 2008 B. Regular Meeting : June 23, 2008 C. Claims Meeting: June 26, 2008 D. Special Meeting: June 30, 2008 E. Claims Meeting: July 7, 2008 2. OPENING OF BIDS A. Studebaker Corridor -Area "A" South -Project No. 108-050 1. Funding: AEDA TIF B. 2008 CSO Backwater Gates Replacement -Project No. 108-027 1. Funding: 2007 Sewer Bond C. Twenty (20) More or Less, Portable Defibrillators/Multi-Parameter Monitors 1. Funding: Capital Improvements D. Sale of City-Owned Property BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. 708, 710, and 712 W. Indiana E. Abandoned Vehicles 3. AWARD BIDS A. Environmental Services Administration Building Roof Replacement -Project No. 108-055 1. Company: Lawmasters, Inc. 2. Amount: $132,750.00 3. Funding: Capital B. Transmission Repair Services 1. Company: Certified Transmission 2. Amount: Unit Prices 3. Funding: Department Budgets C. Procurement of Fire Hydrants and Valves 1. Company: Underground Pipe & Valve 2. Amount: Unit Prices 3. Funding: Water Works Operation Fund 4. AWARD QUOTATION A. Four Copy Machines -Water Works 1. Companies: OCE Document Printing Systems and U. S. Business Systems 2. Amounts: a) Main Street Office - $8,676.60 with 5-Year Service Cost of $6,475.00 (OCE Document Printing Systems) b) Colfax Avenue Office - $5,309.40 with 5-Year Service Cost of $4,400.00 (OCE Document Printing Systems) c) Olive Street Office - $7,908.20 with 5-Year Service Cost of $1,940.00 (U.S. Business Systems) d) North Michigan Street Office - $7,908.20 with 5-Year Service Cost of $1,940.00 (U. S. Business Systems) 3. Funding: Water Works Revenue 5. REJECT BIDS A. 2008 All-Wheel-Drive Cargo Van 1. Funding: Waste Water Vehicle Capital 2. Comments: Reject due to Price Increases B. Pre-Owned 2007 or Newer Mid-Size Four Door Sedan Automobiles 1. Funding: Waste Water Vehicle Capital 2. Comments: Reject due to Price Increases C. 2007 of Newer Compact Four-Door Sedan Automobiles 1. Funding: Building Department Vehicle Capital BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Comments: Reject due to Price Increases 6. PROJECT COMPLETION AFFIDAVIT A. Blackthorn Lift Station Forcemain Valve Replacement -Project No. 107-082 1. Company: Selge Construction Co., Inc. 2. Amount: $268,000.00 3. Funding: Sewer B. Demolition of Former Jefferson Apartments -Project No. 108-034 1. Company: C&E Excavating, Inc. 2. Amount: $29,580.00 3. Funding: Downtown TIF 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, Pre-Owned 2007 or Newer Compact Four Door Sedan Automobiles 1. Funding: Building Department (2008 Approved Vehicle Capital Budget) B. Sewer Inspection Truck Retrofit and Upgrade -Project No. 108-063 1. Funding: Sewers C. One (1) More or Less, 2007 or Newer Crane Truck 1. Funding: Water Works (2008 Approved Vehicle Capital Budget) D. Demolition of Former Gates Chevy Building -Project No. 108-033 1. Funding: SBCDA TIF E. Kennedy Park Animal Shelter -Project No 108-010 1. Funding: General 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. River Crossing No. 4 Odor Control Facility -Project No. 108-032 1. Funding: Sewer Bond 9. TITLE SHEET A. Crescent Oaks, Section One 10. RESOLUTION A. Resolution No. 45-2008 -Disposal of Surplus Property 1. Police Dept. 40 Caliber Sig-Sauer Sidearm, Model No. P229, Serial No. AD 35780 B. Resolution No. 47-2008 -Disposal of Obsolete Equipment 1. Admin. and Finance Office Equipment C. Resolution No. 48-2008 - A Resolution Authorizing the Commencement of the Disposition by Exchange Process for Property Located in the City of South Bend, Indiana (Napoleon -Lot 32) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Resolution No. 49-2008 -Resolution Authorizing Acceptance of Transfer of Property in The City of South Bend, Indiana from Near Northwest Neighborhood, Inc. (Properties in 800 Block Portage Avenue) 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract - ADT Security Services, Inc. 1. Purpose: Fire and Burglar Alarm Monitoring Service, and Inspection and Maintenance of Alarm & Camera for the Water Works North Station 2. Amount: $1,508.81 3. Funding: Water Works Revenue B. Construction Contract -Advanced Restoration Contractors, Inc. 1. Purpose: Century Center Skylight Stabilization -Project No. 108-017 2. Amount: $338,000.00 3. Funding: HoteUMotel Tax C. Construction Contract - F.A. Wilhelm Construction Company 1. Purpose: Eddy Street Commons Phase II -Parking Garage -Project No. 108-004 2. Amount: $15,627,000.00 3. Funding: TIF D. Construction Contract - HRP Construction, Inc. 1. Purpose: Eddy Street Commons -Site Utilities -Project No. 108-OOSR 2. Amount: $2,644,349.97 3. Funding: TIF E. Contract Renewal -Pitney Bowes 1. Purpose: Maintenance Agreement for Water Works Software 2. Amount: $8,392.00 (Increase of $323.00) 3. Funding: Water Works Revenue 12. RECOMMENDATIONS A. Street Closure - "Get to Know Your Neighbors" 1. Sponsor: Lesley & Chris Pemberton 2. Location : Spokane and Portland from Kettering to Arcadia 3. Date/Time: July 19, 2008 from 4:00 p.m. to 8:00 p.m. 4. Favorable Recommendations B. Street Closure - "Honoring a Resident & Bringing Neighbors Together" 1. Sponsor: Luella Webster 2. Location : Howard Street from St. Louis to St. Peters 3. Date/Time: July 26, 2008 from 1:30 p.m. to 7:00 p.m. 4. Favorable Recommendations C. Street Closure - "Our Lady of Hungary Parish Festival" 1. Sponsor: Our Lady of Hungary Parish BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D E F G H. I. 2. Location: Chapin from Calvert to Bruce 3. Date/Time: July 19, 2008 from 4:00 p.m. to 10:00 p.m. 4. Police request closing at 8:00 p.m. Street Closure - "14th B 100 Birthday Party" 1. Sponsor: WBYT Radio (B 100) 2. Location: Ironwood Road from Jackson to Kern 3. Date/Time: September 14, 2008 from 6:00 p.m. to 7:30 p.m. 4. Favorable Recommendations Street Closure - "Football Fridays" 1. Sponsor: Downtown South Bend, Inc. 2. Location: Michigan Street from Washington to the Leighton Garage 3. Dates/Time: September 5, 12, and 26, October 3 and 31, and November 21, 2008; All dates are from 7:00 a.m. to 10:00 p.m. 4. Favorable Recommendations Street Closure - "Art Beat" 1. Sponsor: Downtown South Bend, Inc. 2. Location: Sycamore from Colfax to LaSalle; Washington from Michigan to St. Joseph; Michigan from St. Joseph to Wayne; and Colfax from St. Joseph to Sycamore 3. Date/Time: September 4, 2008 from 12:00 p.m. to 9:00 p.m. 4. Favorable Recommendations Procession - "2008 Crime Stoppers Walk Against Crime" 1. Sponsor: South Bend Area Crime Stoppers, Inc. 2. Location: Stanley Coveleski Stadium to South Street (East), North on Lafayette Boulevard, East on Wayne Street/Jefferson Boulevard, South on St. Louis, West along the River Walk, West on Jefferson Street/Wayne Street, South on Lafayette Boulevard, West on South Street to the Stadium 3. Date/Time: July 31, 2008 from 5:30 p.m. to 8:30 p.m. 4. Favorable Recommendations Street Closure - "Neighborhood Block Party " 1. Sponsor: East Wayne Historic District 2. Location: East Wayne Street between Eddy and Sunnyside Street; Party will be on the Island between E. Wayne N. and E. Wayne S. 3. Date/Time: August 2, 2008 from 3:00 p.m. to 6:00 p.m. 4. Favorable Recommendations Street Closure - "Lake Reunion" 1. Sponsor: Lake Reunion 2. Location: West Washington Street from Falcon to Dundee 3. Date/Time: August 2, 2008 from 9:00 a.m. to 6:00 p.m. 4. See Comment BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 J. Alley Vacation -The East Half of First East-West Alley North of Delaware Street and West of Philippa 1. Petitioner: 4000 Group, LLC 2. Purpose: Business Owns both Property on both Sides of Lot 3. See Comment K. Alley Vacation -First East/West Alley North of Northside Boulevard, between 27tH Street and the First North/South Alley West of 27th Street 1. Petitioner: Katherine Kent 2. Purpose: Alley Unused, Would Like to Fence Yard 3. See Comment L. Delivery Vehicle Permit -Jimmy John's 1. Location: 138 South Michigan Street 2. Purpose: Renewal of Parking Permit for Delivery to Downtown Businesses for One Year 3. See Comment 13. MONTHLY REPORT OF OPERATIONS -JUNE 2008 A. Environmental Services B. Water Works C. Central Services 14. SAFETY REPORTS -JUNE 2008 A. Water Works B. Traffic & Lighting, and Sewer Department C. Central Services 15. TRAFFIC CONTROL DEVICES A. New Installation - No Parking Any Time Tow Zone 1. Location: Hammerhead Terminations of Brookfield Street and Ribourde Drive 2. Comment: Hammerhead must be kept clear to allow vehicles to exit the Neighborhood 16. CERTIFICATES OF INSURANCE A. Advanced Restoration Contractors, Inc., Indianapolis, Indiana B. American Consulting, Inc., Indianapolis, Indiana C. Our Lady of Hungary Catholic Church, South Bend, Indiana D. Koontz-Wagner Electric, South Bend, Indiana E. Verizon Communications, Inc., New York, New York F. Le Peep of South Bend, Inc., South Bend, Indiana BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 10, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17. RATIFY BONDS A. Contractor Bonds 1. D&R Miller Concrete, Inc. -Approved June 20, 2008, Pursuant to Resolution 100-2000 2. McIntyre Jones, Inc. -Approved June 25, 2008, Pursuant to Resolution 100- 2000 3. McIntyre Jones, Inc. -For Release Effective June 25, 2008 B. Excavation Bonds 1. Hamman Site Development, LLC -Approved June 23, 2008, Pursuant to Resolution 100-2000 2. Freshcoat Painting, Inc. -For Release Effective July 1, 2008 3. Cook Drilling Co., LLC -Approved July 3, 2008, Pursuant to Resolution 100-2000 18. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT