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Home My WebLink About08102021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of July 27, 2021 2. OPENING OF BIDS A. Dubail Avenue Streetscape – Project No. 120-009 1. Funding: PR-00010336 B. Police Department Headquarters Roof Rehabilitation & Replacement – Project No. 119-080 1. Funding: PR-00010330 C. 2021 Contractor Paving Round III – Project No. 121-049 1. Funding: PR-00010341 3. OPENING OF QUOTATIONS A. Laurel Woods Drainage Improvements – Project No. 121-007R 1. Funding: PR-00010221 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Central Fire Station Pavement Repairs – Project No. 121-051 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $47,544 3. Funding: PR-00010623 5. CHANGE ORDERS A. Howard Park Redevelopment and St. Louis Blvd. – Project No. 117-047B 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 16 3. Increase Amount: $51,000; Additional Three-Hundred Seventy-Seven (377) Days 4. Percent of Increase: 0.52% 5. Total Percent of Change: 0.79% 6. Revised Contract Amount/Completion Date: $18,967,837.73; August 16, 2021 7. Funding: PO-0006607 B. City of South Bend Wayfinding Signage Program - Phase II – Project No. 120- 020 1. Company: Geograph Industries, Inc. 2. Change Order No.: 1 3. Increase Amount: $2,745; Additional Nineteen (19) Days 4. Percent of Increase: 1.87% 5. Revised Contract Amount/Completion Date: $149,311; June 16, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 6. Funding: PO-0007174 C. Seitz Park Reconstruction - Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $31,820 4. Percent of Increase: 0.45% 5. Total Percent of Change: 0.13% 6. Revised Contract Amount: $7,147,249.78 7. Funding: 201-11-206-273-444000 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Charles Martin Parking Lot – Project No. 120-051R 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $10,999.03 4. Percent of Increase: 27.9% 5. Total Percent of Change: 27.9% 6. Final Contract Amount: $50,395.03 7. Funding: PO-0008848 B. Historic Leeper Park Improvements – Project No. 118-010A 1. Company: Ancon Construction Co., Inc. 2. Change Order No.: 6 (Final) 3. Decrease Amount: ($762.70) 4. Percent of Decrease: (0.05%) 5. Total Percent of Change: 7.94% 6. Final Contract Amount: $1,411,930.16 7. Funding: PO-0000379 7. PROJECT COMPLETION AFFIDAVITS A. Commerce Center Architectural Precast Concrete Panels – Project No. 119-030R 1. Company: High Concrete Group, LLC 2. Final Contract Amount: $5,000,000 3. Funding: REDA TIF (429.1050.460.42.02) B. North Water Treatment Plant Raw Water Header Improvements – Project No. 119-011A 4. Company: D.A. Dodd, LLC 5. Final Contract Amount: $15,950 6. Funding: PR-00005229 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. CSO 18 Backwater Valve Replacement – Project No. 120-017 1. Title Sheet 2. Funding: PR-00010974 9. RESOLUTIONS A. Resolution No. 26-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Detective James Taylor’s Firearm B. Resolution No. 27-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant John Riddle’s Firearm C. Resolution No. 28-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: 1210, 1214, and 1200 South Bend Ave. (SR23) 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Emergency Storm Sewer Repair – Selge Construction Co., Inc. 1. Description: Cavalier Court Emergency Sewer Repair at Carriage Hills 2. Amount: $22,095.06 3. Funding: Sewer Utilities (641.06.602.509.439001) B. Emergency Storm Sewer Repair – Selge Construction Co., Inc. 1. Description: Boland & Portage Roundabout 2. Amount: $13,640.45 3. Funding: Sewer Utilities (641.06.602.509.439001) C. Amendment No. 1 to Owner-Engineer Agreement – Hanson Professional Services, Inc. 1. Description: Design Services for Sewer on W. Poland St. Replacement and Calvert St. Sewer Spot Repair for Roadway Reconstruction, Project No. 121-008 2. Amount: $18,399.68; Adjusted Agreement Total $268,099.33 3. Funding: PO-0007775 D. Amendment No. 1 to Owner-Engineer Agreement – Frost Engineering & Consulting 1. Description: Replacement Floor Slab on Orchestra Level for Morris Performing Arts Center Main Level Slab Replacement, Theater Attic Catwalk Design, and Palais Royale Attic Catwalk Load Rating, Project No. 121-029 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 2. Decrease Amount: ($4,005); Adjusted Agreement Total: NTE $163,350 3. Funding: PR-0009375 E. Amendment No. 2 to Agreement for Program & Services – Cross Community, Inc. 1. Description: Extending the Term and Amending Exhibit A for the Pilot Housing Subsidy Program F. Real Property Transfer Agreement – Cross Community, Inc. 1. Description: 710 & 714 N. Harrison Ave. for Development of Affordable Housing in Near Northwest Neighborhood G. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: 1813 S. Carrol St. for Development of Affordable Housing in Southeast Neighborhood H. Amendment No. 4 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Time-Critical Removal Actions Related to Beck’s Lake NPL Site/LaSalle Park Area, Project No. 120-053, and General Consulting Costs from July 2021 through December 2021 2. Amount: NTE $153,723 3. Funding: Professional Services-EPA (226.0412.672.39.02) I. Traffic Signal Maintenance Agreement – Indiana Department of Transportation 1. Description: Provide Routine and Emergency Maintenance of Entire Traffic Signal System in City and Surrounding Area 2. Amount: City to Invoice INDOT, NTE $100,000 J. Amendment No. 1 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Adding External Scan Coordination and Design Services to Filter Media Vessel Improvements for North Water Treatment Plant Improvements, Project No. 119-011 2. Amount: NTE $34,195; Adjusted Agreement Total $212,056 3. Funding: PO-0005261 K. Professional Services Agreement – Kil Architecture & Planning 1. Description: Wastewater Treatment Plant Compressor Building Masonry Improvements, Project No. 121-046 2. Amount: $40,000 3. Funding: PR-00010984 L. Professional Services Agreement – McCormick Engineering, LLC 1. Description: Design Services for 35th Street Wetlands, Project No. 121-022 2. Amount: $18,920 3. Funding: PR-00010975 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Back to School Day a) Date/Times: August 15, 2021; 8:00 a.m. to 12:30 p.m. b) Location: S. Frances St. from E. Jefferson Blvd. to E. Washington St. 2. Event: Barnaby’s Car Show a) Date/Times: September 26, 2021; 11:00 a.m. to 7:00 p.m. b) Location: St. Louis Blvd. from E. Jefferson Blvd. to E. Washington St. 3. Event: Clark Block Party a) Date/Times: August 21, 2021; 2:00 p.m. to 10:00 p.m. b) Location: Haney Ave. from Columbia St. to Fellows St. B. Licenses 1. Type: Renewal of Public Parking Facility a) Applicant: Mary Coyne Investments, LLC b) Location: 123 N. Main St. c) Contingent Approval 12. STREET/ALLEY VACATIONS A. Applicant: David Njoroge - 2010 Investment Group LLC 1. Location: 906 E. Dubail Ave. 2. Purpose: Alley Not Maintained and Used for Dumping Ground 3. Unfavorable Recommendations from Engineering & Community Investment; Does Not Meet Three (3) of the Four (4) I.C. 36-7-3-13 Criteria (1, 2, and 4) B. Applicant: Mike Danch for The Civil City of South Bend, IN 1. Location: 1100 Block of W. Colfax Ave. 2. Purpose: Reconfiguration of Alley at LaSalle Ave. Connector with Colfax Ave. and Allow Lots on North Side of Colfax Ave., East of Elm St. to Provide Improved Parking Area for City Cemetery 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria C. Applicant: Peter Senf & Mindy Banks 1. Location: 1106 W. Western Ave. 2. Purpose: Alley Not Maintained and Too Narrow 3. Unfavorable Recommendations from Engineering & Community Investment; Does Not Meet Three (3) of the Four (4) I.C. 36-7-3-13 Criteria (1, 2, and 4) 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Approve Location: a) 246 Illinois St. (1) Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 2. Remove Locations: a) 614 Wellington Ave. (1) Resident Moved b) 1024 Quimby St. (1) Resident No Longer Needs Two (2), Keep One (1) c) 2902 Bonds Ave. (1) Resident Moved 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS MODIFICATION A. Company: Honeywell International, Inc. 1. Location: 3502 Westmoor St. B. Company: Unifrax 1 LLC 1. Location: 54401 Smilax Rd. 15. RATIFY BONDS A. Contractor Bonds 1. Indiana Fiber Network, LLC, Released effective June 15, 2021 2. Lutz Briggs Schultz & Assoc., Inc., Released effective September 21, 2021 B. Excavation Bonds 1. Chris Wood, Released effective August 31, 2021 C. Occupancy Bonds 1. Frodo Lives LLC, Approved effective July 30, 2021 2. K&R Tree Service, LLC, Approved effective July 23, 2021 3. Refael C. Mejia, Approved effective July 29, 2021 4. Direct Line Communications Inc., Released effective August 21, 2021 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-20076, GBLN-20077 a) Date: 07/27/2021 b) Amount: $666,254.32 2. Claim Nos.: GBLN-19972, GBLN-20274 a) Date: 07/27/2021 b) Amount: $333,565.42 3. Claim Nos.: GBLN-20181, GBLN-20057 a) Date: 07/27/2021 b) Amount: $1,815,508.75 4. Claim Nos.: GBLN-20563, GBLN-20578 a) Date: 08/03/2021 b) Amount: $1,562,370.05 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA August 10, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 7 5. Claim Nos.: GBLN-20618, GBLN-20619 a) Date: 08/05/2021 b) Amount: $1,008,885.39 6. Claim Nos.: GBLN-20591, GBLN-20665 a) Date: 08/05/2021 b) Amount: $496,405.63 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.