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Home My WebLink AboutAward Contract - Relocation of Two (2) Water Service Lines Olive St., Phase I, Proj No 114-064 – Milestone Contractors North, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 27, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Contract Dear Mr. Hilary: At its July 27, 2021 meeting, the Board of Public Works approved the above referenced contract for the installation of 2” copper line stops for Olive St., Phase I, Project No. 114-064, in the amount of $21,700. Enclosed please find a copy of the contract for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Board of Public Works Anne Fuchs, Clerk FROM: Leslie Biek, P.E., Assistant City Engineer SUBJECT: Award Contract: Olive Ph 1 Water Service Relocation with Milestone Contractors North DATE: 7/15/2021 It is requested the Board of Public Works award a contract to Milestone Contractors North for the relocation of two water service lines as a part of the Olive St Phase 1 project for a price of $21,700. For LPA projects, INDOT handles the construction contract. INDOT performed the public solicitation of bids for the Olive St Phase 1 project and selected Milestone Contractors North as the lowest responsive and responsible bidder. INDOT then works directly with the City on the local participation costs and bills the City directly. During construction, Milestone could not get an INDOT certified subcontractor to perform the 2” copper line stop, so the work was not able to be completed under the INDOT contract. Therefore, the City agreed to pay Milestone directly for the portion of work for the 2" copper line stop installation. From:Leslie Biek To:Chris Holth; Toy Villa; Relias, Nick Cc:Jonathan Day; mwhitten@usiconsultants.com; Hauersperger, Steven; Kara Boyles Subject:RE: 2" Copper and 6" Fire protection Date:Thursday, April 22, 2021 12:09:11 PM Nick and Chris, We have gotten the go-ahead from Eric. Please proceed with the work. The City will work directly with Milestone to get the work accomplished this Saturday. Thanks! Leslie Biek, P.E. Assistant City EngineerDivision of Engineering City of South Bend lbiek@southbendin.gov From: Chris Holth <cholth@hwcengineering.com> Sent: Wednesday, April 21, 2021 11:10 AM To: Leslie Biek <lbiek@southbendin.gov>; Toy Villa <tvilla@southbendin.gov>; Hauersperger, Steven <SHauersperger@indot.IN.gov> Cc: Jonathan Day <jday@hwcengineering.com>; mwhitten@usiconsultants.com; Relias, Nick <nrelias@milestonelp.com> Subject: FW: 2" Copper and 6" Fire protection All, Looking for a quick verbal on this pricing and work so that Milestone can get this accomplished this Saturday. I have been going through the INDOT CO price range summary to determine if Milestones prices are within past approved projects. Based on this information I think that they are well within and lower on both these items from other approved CO for this type of work. For the 2” re-route a line stop alone has been priced at $9000.00 not including the pipe re-routing and labor to install the rest of the 2” copper. So I would recommend this price for sure. For the 6” ductile Iron re-connect for fire protection there is no specific price for this found, but a standard 6” re-connect is priced about average at $500.00 a lft or a basic reconnection listed at $5500.00 which is just tying on to an existing service, which at approx. 30’ that would be well above the price requested without the add’l fire protection manpower and Saturday work. This one is critical to get a verbal on so Milestone can get them here Saturday. I won’t write a formal CO until I get a verbal back from South Bend and INDOT, but at least with an agreement to the price we can proceed and not hold up storm placement heading North. Let us know your thoughts. Thanks, Chris Holth HWC Engineering From: Relias, Nick <nrelias@milestonelp.com> Sent: Wednesday, April 21, 2021 9:35 AM To: Chris Holth <cholth@hwcengineering.com> Subject: 2" Copper and 6" Fire protection Chris, Here are the prices to reroute the 6” Fire protection and the 2” Copper. This work has to be done on a Saturday as we need to shutoff water to the business. It is a daycare and they are not open on Saturdays. The Price for the 6” includes a Fire Protection company to shut off the system, watch the building during our work and return the system to operation. The 2” requires a line stop as no one will freeze this size line. I have reached out to 10 different companies and finally found one from Illinois that will do the work. From: scansb@walshkelly.com <scansb@walshkelly.com> Sent: Wednesday, April 21, 2021 9:55 AM To: Relias, Nick <nrelias@milestonelp.com> Subject: Message from KM_C658 Nick Relias General Superintendent 24358 SR 23 South Bend, IN 46614 Office:+1-574-544-5520 Mobile:+1-574-532-9056 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/15/2021 Name Leslie Biek, PE Department PW BPW Date 7/27/2021 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Clara McDaniels Purchasing Amanda Pietsch Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, Inc New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Olive Ph 1 Water Service Relocation Project Number 114-064; PROJ 59 Funding Source RW TIF Account No. PR-10655 Amount $21,700.00 Terms of Contract Purpose/Description Contract with Milestone to relocate water services as a part of the Olive Ph 1 LPA project, but outside of INDOT LPA contract. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: