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HomeMy WebLinkAboutAmendment No. 4 to OEA - Design Srvs. for Seitz Park Phase II Proj No. 117-093B – SmithGroup Inc.  ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 27, 2021 Ms. Emily S. McKinnon, PE SmithGroup Inc. 201 Depot St., Second Floor Ann Arbor, MI 48104 emily.mckinnon@smithgroup.com RE: Amendment No. 4 to Owner-Engineer Agreement Dear Ms. McKinnon: At its July 27, 2021 meeting, the Board of Public Works approved the above referenced amendment for additional design services for Seitz Park Reconstruction Phase II, Project No. 117-093B in an amount not to exceed $36,360 (hourly) with an adjusted agreement total amount of $1,064,760. Enclosed please find a copy of the amendment for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Anne Fuchs, Clerk Enclosures AF/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated Dec 12, 2017. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. _4____ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: Dec 12, 2017 b. Owner: Board of Public Works, City of South Bend, Indiana c. Engineer: SmithGroup Inc. (Formerly SmithGroupJJR Inc.) d. Project: Seitz Park Reconstruction, South Bend Project No. 117-093 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: 1) The scope of services is for Phase II Bid Package that includes the South Riverwalk. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: 1) Task 3 Modifications: SmithGroup will finalize previously completed design and construction documentation for the South Riverwalk as a new, standalone Bid Package. 2) Task 4 Modifications: SmithGroup Team will review submittals/RFIs and attend weekly OAC meetings via web-ex/video conference calls with one (1) in-person meeting per month allocated to coincide with a construction site visit. A total of sixteen (8) site visits are included within Phase II Bid Package scope of services. c. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation on a hourly not- to-exceed basis: 1) Task 3: Documentation & Task 4: Implementation – Thirty-six thousand and three hundred sixty dollars ($36,360) d. The schedule for rendering services is modified as follows: 1) Remains unchanged from previous amendment for Phase II construction to be concurrent to Phase I and both be complete by end of June 2022. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 5. Agreement Summary (Reference only) a. Original Agreement amount:$____186,400______________ b. Net change for prior amendments: $____842,000____________ c. This amendment amount (hourly): $_____36,360__________ d. Adjusted Agreement amount:$____1,064,760_____________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is _May 7, 2021. OWNER: ENGINEER: By: By: Emily S McKinnon, PE Title: Title: Director of Operations Date Signed: Date Signed: May 7, 2021 Seitz Park Reconstruction ‐ Task 3 & 4 Fee Summary Phase II South Riverwalk  Hours Fee PHASE II ‐ SOUTH RIVERWALK Finalize Bid Documents 60 $7,800 Pre‐bid, RFIs, bid tabulation summary 16 $2,080 Coordination meetings (video)36 $4,680 Submittals/RFIs 80 $10,400 On‐site Observation visits (8) 72 $9,360 Record drawings 8 $1,040 272 $35,360 $1,000 $36,360 SmithGroup Reimbursables Task # Total Fee: SmithGroup Labor Construction Documents Bidding Services Construction Administration Total Hours City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-0001787 Line Number 10 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$36,360 Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account)201-11-206-273-444000 Project Code (if applicable)Proj-0079 Sietz Park Description of change (include budget impact) Amendment number 4 covers additional design effort, preparation of constriction documents, and construction administration services for the Seitz Park Reconstruction Phase II project which includes the Riverwalk from Howard Park to Seitz Park on the east bank of the river. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)Ron O'Connor 07/19/2021 PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. 2021 07 July 15 PO-1787 Smithgroup - Amendment 4 -- 36,360.xlsx 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7/15/2021 Name Sue Ellen Doudrick Department Engineering BPW Date 7/27/2021 Phone Extension 5922 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name SmithGroup New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Seitz Park Project Number 117-093B Funding Source 2018 TIF Park Bond Account No. REDA TIF, Park Bond ****Use Account: 201-11-206-273-444000**** Amount $36,360 Terms of Contract Hourly NTE Purpose/Description Amendment number 4 covers additional design effort, preparation of constriction documents, and construction administration services for the Seitz Park Reconstruction Phase II project which includes the Riverwalk from Howard Park to Seitz Park on the east bank of the river. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: