HomeMy WebLinkAboutChange Order Nos 6-8 - Olive Street Reconstruction, Phase I Proj No. 114-064 - INDOT & Milestone Contractors North, Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
July 27, 2021
Mr. Dustin Hilary
Milestone Contractors North, Inc.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com
RE: Change Order Nos. 6-8 – Olive Street Reconstruction, Phase I – Project No. 114-064
Dear Mr. Hilary:
At its July 27, 2021 meeting, the Board of Public Works approved the following Change
Orders:
Change Order No. 6: Increase of $3,890 (City) and $19,450 (INDOT)
Change Order No. 7: Increase of $134,069 (City)
Change Order No. 8: Increase of $2,303.92 (City) and $11,519.58 (INDOT)
The new contract total, including these Change Orders, is $140,263.42 (City amount) and
$165,039.08 (INDOT amount), bringing a new total for all change orders to the amount of
$3,503,578.49.
Enclosed is a copy of the Change Orders for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Laura Hensley/Acting
Anne Fuchs, Clerk
Enclosures
AF/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Anne Fuchs, Clerk, Board of Public Works
FROM: Leslie Biek, P.E., Assistant City Engineer
SUBJECT: Change Order #6, 7, and 8
Olive St Rehabilitation PH 1 (PN: 114-064) P0- 9357 , PROJ 59
DATE: June 29, 2021
Attached are Change Orders 6, 7, and 8 for the Olive St Rehabilitation project (PN 114-064).
Original Contract amount: $3,338,539.41
Previously approved change orders: $55,003.04
Percent Increase: 1.65%
Change order #6 is for the re-routing of sanitary laterals around the new storm sewer and capping
unused laterals.
Increase Amount: $19,450.00 total ($3,890.00 local)
Percent Increase 2.23%
Revised Contract Amount $3,357,989.41
Fund: 324-442001 (RW TIF)
Change order #7 is for the replacement of discovered 1” lead water service lines with copper within
the City r/w.
Increase Amount: $134,069.50 (all local)
Percent Increase: 6.25%
Revised Contract Amount: $3,492,058.91
Fund: 620-439015 (Services and Charges Other Plumbing)
Change order #8 is to change the storm pipe material to ductile iron in order to get clearance over an
existing 16” watermain.
Increase Amount: $11,519.58 total ($2,303.92 local)
Percent Increase: 6.59%
Revised Contract Amount: $3,503,578.49
Fund: 324-442001 (RW TIF)
As this is a federal aid project, INDOT is responsible for the construction contract with Milestone.
INDOT will invoice the City the amount of the local share once approved.
It is requested the Board of Public Works approve Change Orders 6, 7, and 8 for the Olive St
Rehabilitation project (PN 114-064) for a total increase of $165,039.08 (Local share of
$140,263.42) which is an increase of 6.59% to the contract price bringing the new contract
price to $3,503,578.49.
Thank you for your consideration of this request.
July 27, 2021
July 27, 2021
July 27, 2021
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date June 29, 2021
Name Leslie Biek, PE Department PW
BPW Date July 27, 2021 Phone Extension 9323
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing Ron O'Connor
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 6-8 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name INDOT (Contractor is Milestone)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Olive St Reconstruction Ph 1
Project Number 114-064, PROJ 59
Funding Source River West TIF (324-442001) and Other Plumbing (620-439015)
Account No. P0-9357
Amount $165,039.08 Total (Local $140,263.42)
Terms of Contract
Purpose/Description See attached memo.
For Change Orders Only
Amount of Increase
Decrease
$165,039.08 (Local share is $140,263.42)
($ )
Previous Amount $ 3,393,542.45
Current Percent of Change:
Increase
Decrease
1.65%
( %)
New Amount $ 3,503,578.49
Total Percent of Change:
Increase
Decrease
6.59%
( %)
Time Extension Amount:
New Completion Date: