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Home My WebLink AboutAward Quote - River Crossing 7 – Notre Dame - Foegley Landscape ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 27, 2021 Mr. Brad Kutemeier Foegley Landscape, Inc. 52215 Lilac Rd. South Bend, IN 46628 bkutemeier@foegleylandscape.com RE: Quotation Award – River Crossing 7 – Notre Dame Dear Mr. Kutemeier: At its July 27, 2021 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $22,205. Please forward the following documents in one submittal by August 10, 2021 to my attention for Board of Public Works at lhensley@southbendin.gov: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, /s/ Laura Hensley/Acting Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 27, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Quotation Award – River Crossing 7 – Notre Dame Dear Mr. Hilary: At its July 27, 2021 meeting, the Board of Public Works awarded the above referenced quotation to Foegley Landscape, Inc. in the amount of $22,205. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Anne Fuchs, Clerk AF/lh BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS SOUTH BEND UTILITIES TO: Anne Fuchs, Clerk Board of Public Works FROM: James Clay SUBJECT: River Crossing #7 DATE: July 19, 2021 On behalf of the Utilities Division, I request your permission to award the surfacing of a narrow path/road which will allow better access to our CSO monitoring devices. This is particularly important during rain events as the current path to the monitors is a dirt/mud path. This makes repair work at these CSO sites difficult. The quotes received are as follows: Company Quote Foegley Landscape, Inc. $22,205 Milestone Contractors $41,793 A third quote was also requested from Premium Concrete on May 21, 2021 but they were unresponsive. The Utility Division recommends award of a contract for $22,205 to the lowest responsive/responsible quoter, Foegley Landscape, Inc. Sincerely, James Clay Utility Purchasing & Storeroom Manager Environmental Services BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 27th Day of July, 2021, by and between Foegley Landscape, Inc., 52215 Lilac Rd., South Bend, IN 46628, (the “Contractor”), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: RIVER CROSSING 7 – NOTRE DAME, ACCESS PATH IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $22,205 FUNDING: PR-00010290 The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS FOEGLEY LANDSCAPE, INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM SUPPLEMENTAL INFORMATION FOR RIVER CROSSING #7 PROJECT NEED The location of River Crossing 7 is in a field on the St. Mary’s Campus. St. Mary’s has provided a path to the site, but the immediate path area leading to the site becomes mud after rain events. As this site is the sole crossing to convey wastewater flow from areas around the Notre Dame Campus, failure to maintain it could result in catastrophic sewage backups. Access to the structure with a Combination Cleaning Machine is impossible when the site it wet. See Figures 1 & 2 below. Foegley Landscape removed honeysuckle; cleared the area around the site and installed a geotextile fabric and gravel at the site on behalf of the City. Because of their great performance during the initial phase of the project, they were selected to quote on the second phase. Figures 3 through 5 below show how the site looked initially & the restoration made by both City personnel and Foegley. Rutted access path Soft soil at fence BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 7-19-21 Name Richard Radcliff Department Environmental Services BPW Date 7-27-21 Phone Extension 574 235-5889 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing MICHAEL SCHMIDT Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name FOEGLEY LANDSCAPE New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name RIVER CROSSING 7 – Notre Dame Project Number Funding Source PR-00010290 Account No. 641-06-605-514-439001 Amount $22,205 Terms of Contract Purpose/Description _Removal of topsoil, addition of geotextile fabric, stone and compaction. Stone is needed to allow access to the sites for the CSO Vactor truck and other service vehicles for the purpose of maintaining flow at the Notre Dame river crossing. ____________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: