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Home My WebLink AboutAward Bid - 2021 Brick Pavement Spot Repair Proj No. 121-019 - Acorn Landscaping & Excavation LLC ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 27, 2021 Mr. Jeff Ritschard Acorn Landscaping & Excavation LLC 3680 W. Sample St. South Bend, IN 46619 rebecca.matthys03@gmail.com RE: Award Bid – 2021 Brick Pavement Spot Repair – Project No. 121-019 Dear Mr. Ritschard: At its July 27, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in an amount not to exceed $134,694. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by August 10, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 27, 2021 Mr. Robert Kuhns Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Bid Award – 2021 Brick Pavement Spot Repair – Project No. 121-019 Dear Mr. Robert Kuhns: At its July 27, 2021, 2021 meeting, the Board of Public Works awarded the above referenced bid to Acorn Landscaping & Excavation LLC in an amount not to exceed $134,694. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Laura Hensley/Acting Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO:Anne Fuchs, Clerk Board of Public Works FROM:Finn Cavanaugh, Project Engineer, Division of Engineering SUBJECT:Award Memo 121-019 Brick Pavement Spot Repair DATE:July 19th, 2021 On July 13th, 2021, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Total Bid Amount (Base + Alternates 1 & 2) 1. Acorn Landscaping $134,694.00 2. Selge Construction $360,781.00 Engineering did not find any calculation errors in the submitted bids. This project has been deemed non-goal eligible with respect to MWBE subcontracting following review by the Office of Diversity and Inclusion, the Legal Department, and Engineering. The project cannot reasonably be subdivided as required by the Minority and Women Business Enterprise Inclusion Program Plan §8.B.2: §8.B.2 Non-Goal-Eligible Contracts If a contract is not goal-eligible, either because it is not able to be subdivided into commercially useful functions or because it does not contain any work described in the NAICS Codes in Attachment A, the Program Administrator will not set goals for that contract. For this project, the crews are small and are performing only one task (brick pavement spot repairs). There are no specialized sub-tasks like electrical or planting work that can be separated out as commercially useful functions. This determination of non-goal eligibility was reflected in the publicly advertised bid specifications and bidders were made aware of this at the public pre-bid meeting. As such, contractors need not indicate their intention to subcontract the work nor display effort in procuring subcontracts. With respect to other bidding requirements, both bidders were found responsive and responsible. Engineering recommends award of the Base Bid and Alternates 1 & 2 to the lowest responsive and responsible bidder, Acorn Landscaping LLC, in the amount of $134,694.00. Engineering recommends rejecting all other bids. The Department of Public Works has appropriated sufficient funds from the 2021 Infrastructure Bond (Fund #455-06-600-506-442001--PROJ00000283) (Requisition #PR-00009400). Please respond with any questions. Enclosure Bid Tabulation 27th. July 21 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 27th Day of July, 2021, by and between Acorn Landscaping & Excavation LLC, 3680 W. Sample St., South Bend, IN 46619 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-019 DESCRIPTION: 2021 BRICK PAVEMENT SPOT REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NTE $134,694 FUNDING: PR-00009400 The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of July, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. 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Sample St., South Bend, IN 46619 PART II (For Projects of $100,00 or more – IC 36-1-12-4) Section I Experience Questionnaire 1. Attach Information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. a. Colfax Two Way Conversion Phase II Project No. 115-053B Subcontracted under Walsh Kelly b. Curb and Sidewalk Repair Project No. 120-001A Subcontracted under Rieth-Riley c. COSB 2020 Community Crossings RND-1 Project No. 120-012 Subcontracted under Rieth-Riley d. Western Ave Streetscape Phase 3 Project No. 118-076 Subcontracted under Indiana Earth e. Pinhook Park Site Improvements Project No. 118-077A Subcontracted Under Rieth-Riley f. South Bend Riverwalk from Beyer Street to Howard Park Project No. 117-083A Subcontracted under Walsh Kelly 2. Attach a listing of public works projects currently in process of construction by your organization. a. 3400 Block S. Michigan St. Street Improvements Project No. 120-062 Subcontracted under Milestone b. North Shore Drive Project No. 118-005A Subcontracted under HRP c. Lincoln Way West and Olive Street Intersection Improvements Project No. 119-108 Subcontracted under Rieth-Riley d. 2021 Community Crossings Project No. 121-014 Subcontracted under Rieth Riley e. Roadway Reconstruction Project No. 121-008 Subcontracted under Rieth-Riley f. Olive St. INDOT-LaPorte District Subcontracted under Milestone g. COSB Sheridan and Sample Project No. 116-127A Subcontracted under Rieth-Riley 3. Attach Information regarding any failure to complete any work awarded to you and the location thereof. a. N/A 4. Attach References from private firms for which you have performed work. a. Jeremy Hemholdt, Scotty’s Ventures p. (574)-276-5345 b. Doug Unruh p. (574)-229-5811 c. Tom Rattenbury, New London Lakes p. (269)-325-2586 d. Marshall Steele, Weaver Heating and Cooling p. (574)-276-2975 Section II Plan and Equipment Questionnaire 1. Attach an explanation of your plan or layout for performing proposed work. a. First submit MOT plan for approval. Concentrate on smaller areas to help maintain the flow of traffic. Areas requiring road closures and detours will follow. Access to private property will be maintained throughout the duration of the project. We plan to do continuous work in all critical areas to open streets as quickly as possible. Work will be to pull up brick and have a crew clean the brick while the other crew digs down to prep for subbase. Install subbase and adjust any manholes, inlets, or valves to grade. Finally, we will replace the brick as noted on the plans. If any bricks become damaged during excavation, they will be replaced with approved street pavers that most closely match existing pavers. During construction, all surrounding properties, structures, tenants, visitors and their property will be preserved and protected from damage caused by the construction operations. 2. Attach listing of the names and addresses of all subcontractors that you have used on public works projects during the past five (5) years along with a brief description of work done by each subcontractor. a. Fuerbringer Landscaping & Design, Inc. 22530 Brick Road South Bend, IN 46628 Project #118-101 Century Center Site Improvements Furnished and installed plants for this project. b. Walsh & Kelly Inc. 24358 State Road 23 South Bend, IN 46614 Project #118-101 Century Center Site Improvements Concrete Sidewalks Removal and replacement of approx. 86 sys. c. Cardno Native Plant Nursery 128 Sunset Dr, Walkerton, IN 46574 Project: Sculpture Park, Notre Dame Native Seeding/Planting and Maintenance d. Rieth-Riley 25200 State Road 23 South Bend, IN 46614 Installed Concrete Sidewalk on a site improvement project at IUSB e. Premium Concrete 712 Richmond St, #A Elkhart, IN 46516 Concrete Sidewalk in front of Bamber’s for Mishawaka Ave. Streetscapes 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. a. N/A 4. Attach a listing of equipment you have available to use for proposed project. a. Tractor b. Bobcat and Excavator c. Dump Trucks d. Hand Tools 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. a. We received quotes for all materials that would be used in this project and incorporated them into our bid. Section III Contractor’s Financial Statement See Attached Document. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date:July 19, 2021 Name:Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date:July 27, 2021 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Acorn Landscaping LLC (V-00000029) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Brick Pavement Spot Repair Project Number 121-019 Funding Source PR-00009400 Account No.455-06-600-506-442001--PROJ00000283 (2021 Infrastructure Bond) Amount $134,694.00 Terms of Contract NTE Purpose/Description Award of bid (inclusive of base bid and both alternates 1 and 2) to Acorn Landscaping For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date:June 23, 2021 Name:Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date:July 13, 2021 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Brick Pavement Spot Repair Project Number 121-019 Funding Source PR-00009400 Account No.455-06-600-506-442001--PROJ00000283 (2021 Infrastructure Bond) Amount $ 160,000.00 budget Terms of Contract NTE Purpose/Description Bid opening for brick pavement spot repairs For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: