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Home My WebLink About07272021 Board of Public Works Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 27, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of July 13, 2021 2. OPENING OF QUOTATIONS A. Central Fire Station Pavement Repairs – Project No. 121-051 1. Funding: PR-00010623 3. AWARD BIDS AND APPROVE CONTRACTS A. Three (3) More or Less, 2021 or Newer, Utility Crew Trucks – Spec C 1. Company: Jordan Ford 2. Total Amount: $236,942 a) One (1) with Alternate #1: $80,956 – Sewer Department b) Two (2) with No Alternates: $155,986 – Street Department 3. Funding: PR-00009067 B. 2021 Brick Pavement Spot Repair – Project No. 121-019 1. Company: Acorn Landscaping & Excavation LLC 2. Amount: NTE $134,694 3. Funding: PR-00009400 C. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Company: The Robert Henry Corporation 2. Amount: $1,168,005; Second-Lowest Bid 3. Funding: PR-00008109 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. River Crossing 7 – Notre Dame, Access Path Improvements 1. Company: Foegley Landscape, Inc. 2. Amount: $22,205 3. Funding: PR-00010290 5. REJECT QUOTATION A. Laurel Woods Drainage Improvements – Project No. 121-007 1. Company: Selge Construction Co., Inc. 2. Description: Quotes Rejected as Non-Responsive due to Incorrect MWBE Utilization Form MWBE -1.0 3. Funding: PR-00010221 6. CHANGE ORDERS A. Olive Street Reconstruction, Phase I – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. a) Change Order No.: 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 27, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 (1) Increase Amount: $3,890 City Amount; $19,450 INDOT Amount (20/80 Split) (2) Percent of Increase: 2.23% b) Change Order No.: 7 (1) Increase Amount: $134,069 City Amount (2) Percent of Increase: 6.25% c) Change Order No.: 8 (1) Increase Amount: $2,303.92 City Amount; $11,519.58 INDOT Amount (20/80 Split) (2) Percent of Increase: 6.59% (3) Total Percent of Increase for All Change Orders: 6.59% (4) Revised Contract Amount for All Change Orders: $140,263.42 City Amount; $165,039.08 INDOT Amount (20/80 Split); New Total of All Change Orders: $3,503,578.49 2. Funding: PO-0009357 B. Sewer & Manhole Rehabilitation – Project No. 118-093 1. Company: Inland Water Pollution Control, Inc. 2. Change Order No.: 4 3. Decrease Amount: ($47,474) 4. Percent of Decrease: (1.51%) 5. Total Percent of Change: (0.59%) 6. Revised Contract Amount: $3,105,965.60 7. Funding: PO-000097 C. O’Brien Recreational Center Renovations – Project No. 118-091 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $17,178; Additional Eighteen (18) Days 4. Percent of Increase: 3.59% 5. Total Percent of Change: 14.3% 6. Revised Contract Amount/Completion Date: $496,163; June 18, 2021 7. Funding: PO-0005039 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2021 Drainage Improvements – Project No. 121-006A 1. Title Sheet 2. Description: Kaley St. and Marion St. 3. Funding: PR-00010684 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 27, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 8. RESOLUTIONS A. Resolution No. 22-2021 A Resolution Establishing the Policy by which Members of the City of South Bend Board of Public Works May Participate by Electronic Means of Communication 1. Description: Adopting a Written Policy Establishing the Procedures for Board Member’s Participation in Meetings and Electronic Communications B. Resolution No. 23-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Robert A. Krizmanich’s Helmet and Boots C. Resolution No. 24-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant Eric Downey’s Firearm D. Resolution No. 25-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: One (1) FATS (FireArms Training Simulator) Machine 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Joint Use and Maintenance Agreement – Indiana Department of Transportation 1. Description: Install Decorative Lettering Spelling “SOUTH BEND” on the US 31 Bypass over Michigan Street, Project No. 120-008 2. Amount: $23,552 3. Funding: PR-00010358 B. Amendment No. 1 to Professional Services Agreement – Alliance Architects 1. Description: Additional Services to Produce Bid Documents for Former Salvation Army Building Roof Repairs – Project No. 119-084B 2. Amount: $1,500; Total Amount: $10,800 3. Funding: PO-0004341 C. Amendment No. 1 to Owner-Engineer Agreement – VS Engineering, Inc. 1. Description: Redesign of Dubail Avenue Streetscape, Project No. 120-009 Revisions Due to Budget Constraints 2. Amount: $68,268.72 3. Funding: PO-0000821 D. Award Contract – Milestone Contractors North, Inc. 1. Description: Installation of 2” Copper Line Stops for Olive St., Phase I, Project No. 114-064 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 27, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 2. Amount: $21,700, City Only 3. Funding: PR-00010655 E. Sewer and Water Service Agreement – Adams Road Development II Corporation 1. Description: Public Sewer & Water Extension to Serve Phase II of the Bradford Shores Development 2. Title Sheet F. Amendment No. 4 to Owner-Engineer Agreement – SmithGroup Inc. 1. Description: Additional Design Services for Seitz Park Reconstruction Phase II, Project No. 117-093B 2. Amount: NTE $36,360 (Hourly); Adjusted Agreement Total $1,064,760 3. Funding: PO-0006606 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 21st Annual Kid’s Triathlon a) Date/Times: July 31, 2021; 5:00 a.m. to 12:00 p.m. b) Location: S. Greenlawn Ave., RR tracks to Wall St, Southwood Ave./Twyckenham Dr. to Greenlawn Ave.; Belmont Ave./Twyckenham Dr. to Greenlawn Ave. and Wall St., Greenlawn Ave. to Ironwood Dr. 2. Event: 2021 Urban Adventure Games a) Date/Times: July 31, 2021; 6:00 a.m. to 10:00 a.m. b) Location: St. Louis Blvd. from the South Side of E. Jefferson Blvd. to St. Peter St. 3. Event: Payne’s Birthday Block Party a) Date/Times: August 6, 2021; 5:00 p.m. to 12:00 a.m. b) Location: College St. from Humbolt St. to Elwood Ave. 4. Event: South Bend Farmer’s Market Classic Car Show a) Date/Times: August 28, 2021; 8:00 a.m. to 2:00 p.m. b) Location: Eddy St. on North Side of Market to Dead End in front of the Armory 5. Event: Trax Music Bash - Rescheduled a) Date/Times: May 14, 2022; 7:00 a.m. to 12:00 a.m. b) Location: Ignition Dr. from W. Sample St. to W. Cotter St. B. Encroachments/Revocable Permits 1. Applicant: KRG Eddy St. Land III, LLC a) Description: New Proposed Location for Directional Sign D6 b) Location: Robinson Community Learning Center Entrance; East Side of Eddy Street North of Entrance Drive c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 27, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 11. STREET/ALLEY VACATIONS A. Applicant: Kathleen A. Kershner 1. Location: 2234 Highland Ave. 2. Purpose: Street/Alley Maintenance 3. Unfavorable Recommendations from Engineering & Community Investment; Does Not Meet Three (3) of the Four (4) I.C. 36-7-3-13 Criteria (1, 2, and 4) 12. RATIFY BONDS A. Contractor Bonds 1. Cabbit Concrete, Approved effective July 15, 2021 2. Octavio Luna, Released effective August 13, 2021 B. Occupancy Bonds 1. Arborcare, Inc., Approved effective July 13, 2021 2. Cabbit Concrete, Approved effective July 15, 2021 3. Octavio Luna, Released effective August 13, 2021 4. Milestone Contractors North, Inc., Approved effective July 20, 2021 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-19199 a) Date: 07/14/2021 b) Amount: $1,126,922.33 2. Claim Nos.: GBLN-19003, GBLN-19078 a) Date: 07/14/2021 b) Amount: $2,408,393.61 3. Claim Nos.: GBLN-19261, GBLN-19306 a) Date: 07/15/2021 b) Amount: $385,739.84 4. Claim Nos.: GBLN-19200, GBLN-19301 a) Date: 07/15/2021 b) Amount: $662,966.62 5. Claim Nos.: GBLN-19802, GBLN-18644 a) Date: 07/20/2021 b) Amount: $3,320,259.68 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 27, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.