HomeMy WebLinkAbout2021-06 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 29 Expenditures by Actvity
30 - 32 Outstanding Debt
33 - 38 Employee Headcount
Fund Summaries
39 - 59 General Fund
60 - 84 Public Works Funds
85 - 103 Public Safety Funds
104 - 119 Venues, Parks & Arts Funds
120 - 133 Department of Community Investment Funds
134 - 140 Internal Service Funds
141 - 152 Administrative Funds
153 - 167 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
June 30, 2021
Controller's Office
Page # General Fund Page # Venues, Parks & Arts Funds
39 101 General Fund 104 201 Parks & Recreation
105 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 106 274 Morris PAC Self-Promotion
40 Mayor 107 312 2017 Parks Bond Debt Service
41 Community Initiatives 108 401 Coveleski Stadium Capital
42 City Clerk 109 416 Morris Performing Arts Center Capital
43 Community Police Review Office 110 450 Palais Royale Historic Preservation
44 Common Council 111 453 2018 Zoo Bond Capital
45 Controller's Office 112 471 2017 Parks Bond Capital
46 Human Resources 113 601 Parking Garages
47 Diversity & Inclusion 114 670 Century Center
48 Human Rights 115 671 Century Center Capital
49 Legal Department 116 672 Century Center Energy Conservation Debt Svc
50 Engineering 117 730 City Cemetery
51 Office of Sustainability 118 731 Bowman Cemetery
52 AmeriCorps Grant Program 119 757 2015 Parks Bond Debt Service
53 Police Department
54 Police Crime Lab Dept of Community Investment Funds
55 Fire Department 120 209 Studebaker-Oliver Revitalizing Grants
56 Fire Training Center 121 210 Economic Development State Grants
57 EMS 122 211 Department of Community Investment (DCI)
58 Morris Performing Arts Center 123 212 Dept of Community Investment Grants
59 Palais Royale Ballroom 124 219 Unsafe Building
125 221 Rental Units Regulation
Public Works Funds 126 230 Code Enforcement Fund
60 202 Motor Vehicle Highway 127 Code Enforcement Historical Summary
61 266 MVH Restricted Fund 128 410 Urban Development Action Grant
62 Motor Vehicle Highway Combined Budget Summary 129 600 Consolidated Building Fund
63 251 Local Road & Street 130 754 Industrial Revolving Fund
64 257 LOIT Special Distribution 131 756 2015 Smart Streets Bond Debt Service
65 265 Local Road & Bridge Grant 132 759 2017 Eddy Street Commons Bond Capital
66 412 Major Moves Construction 133 760 2017 Eddy Street Commons Bond Debt Service
67 455 2021 Infrastructure Bond Capital
68 610 Solid Waste Operations Internal Service Funds
69 611 Solid Waste Capital 134 222 Central Services
70 620 Water Works Operations 135 224 Central Services Capital
71 622 Water Works Capital 136 226 Liability Insurance
72 624 Water Works Customer Deposit 137 279 IT / Innovation / 311 Call Center
73 625 Water Works Sinking 138 711 Self-Funded Employee Benefits
74 626 Water Works Bond Reserve 139 713 Unemployment Compensation
75 629 Water Works Operations & Maint. Reserve 140 714 Parental Leave
76 640 Sewer Repair Insurance
77 641 Sewage Works Operations Administrative Funds
78 642 Sewage Works Capital 141 102 Rainy Day
79 643 Sewage Works Operations & Maint. Reserve 142 217 Gift, Donation, Bequest
80 649 Sewage Sinking 143 227 Loss Recovery
81 653 Sewage Debt Service Reserve 144 258 Human Rights Federal Grant
82 654 Sewage Works Deposit Fund 145 264 COVID-19 Response
83 655 Project Releaf 146 404 Local Income Tax - Certified Shares
84 667 Storm Sewer Fund 147 406 Cumulative Capital Development
148 407 Cumulative Capital Improvement
Public Safety Funds 149 408 Local Income Tax - Economic Development
85 216 Police State Seizures 150 750 Equipment/Vehicle Leasing
86 218 Police Curfew Violations 151 752 South Bend Redevelopment Authority
87 220 Law Enforcement Continuing Education 152 755 South Bend Building Corporation
88 249 Local Income Tax - Public Safety
89 278 Take Home Vehicle Police Redevelopment Commission Controlled Funds
90 280 Police Block Grants 153 324 TIF - River West Development Area (Airport)
91 287 Fire Department Capital 154 422 TIF - West Washington
92 288 Emergency Medical Services Operating 155 429 TIF - River East Development Area (NE Dev)
93 289 Haz-Mat 156 430 TIF - Southside Development Area #1
94 291 Indiana River Rescue 157 435 TIF - Douglas Road
95 292 Police Grants 158 436 TIF - River East Residential Area (NE Res)
96 294 Regional Police Academy 159 315 Redevelopment Bond - Airport Taxable
97 295 COPS MORE Grant 160 328 Redevelopment Bond - Palais Royale
98 299 Police Federal Drug Enforcement 161 351 2018 TIF Park Bond Debt Service Reserve
99 350 2018 Fire Station #9 Bond Debt Service 162 352 2019 South Shore Double Tracking Bond Debt Svc
100 451 2018 Fire Station #9 Capital 163 353 2020 TIF Library Bond Debt Service Reserve
101 701 Firefighters Pension 164 433 Redevelopment General
102 702 Police Pension 165 439 Certified Technology Park
103 705 Police K-9 Unit 166 452 2018 TIF Park Bond Capital
167 454 Airport Urban Enterprise Zone
2
June 2021
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century
Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 29)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (30 - 32)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (33 - 38)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (39 - 167)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through June 30, 2021
Beginning 2021 2021 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2021 Revenues Expenditures Adjustments (Deficit) 6/30/2021 Requirement Reserve Req.
City Controlled Funds
101 General Fund 53,544,921 40,089,949 34,905,053 (320,431) 4,864,465 58,409,386 26,050,250 32,359,136
Special Revenue Funds
102 Rainy Day 10,845,986 36,051 - - 36,051 10,882,038 8,206,983 2,675,055
201 Parks & Recreation 4,156,004 9,278,524 7,673,799 60,046 1,664,770 5,820,775 4,157,224 1,663,551
202 Motor Vehicle Highway 6,607,820 3,744,812 5,949,341 (99,704) (2,304,232) 4,303,588 2,760,974 1,542,614
209 Studebaker-Oliver Revitalizing Grants 763,112 2,491 53,631 2,045 (49,095) 714,017 - -
210 Economic Development State Grants 27,154 36,095 36,005 - 90 27,244 - -
211 Department of Community Investment (DCI)1,629,498 796,189 1,696,765 (7,720) (908,297) 721,201 - -
212 Dept of Community Investment Grants 313,907 801,131 889,759 12,185 (76,443) 237,464 - -
216 Police State Seizures 213,569 17,646 71,043 - (53,397) 160,172 24,261 135,911
217 Gift, Donation, Bequest 981,455 434,926 245,558 39,704 229,072 1,210,527 - -
218 Police Curfew Violations 13,799 46 - - 46 13,845 250 13,595
219 Unsafe Building 832,938 22,725 32,082 200 (9,157) 823,782 - -
220 Law Enforcement Continuing Education 483,549 114,534 270,302 21,677 (134,091) 349,458 99,332 250,126
221 Rental Units Regulation 189,090 2,802 95,952 - (93,150) 95,940 36,858 59,082
227 Loss Recovery 481,214 1,451 69,630 - (68,179) 413,035 - -
230 Code Enforcement Fund 803,572 978,417 1,756,174 7,037 (770,720) 32,853 - -
249 Local Income Tax - Public Safety 4,045,717 4,858,730 4,586,048 - 272,682 4,318,399 769,441 3,548,958
251 Local Road & Street 3,632,884 1,388,897 1,951,855 11,653 (551,305) 3,081,578 - -
257 LOIT Special Distribution 266,588 2,338 23,927 - (21,589) 244,999 - -
258 Human Rights Federal Grant 486,159 13,941 130,946 - (117,004) 369,154 - -
263 American Rescue Plan - 29,460,848 58,868 - 29,401,979 29,401,979 - -
264 COVID-19 Response 53,214 790,778 2,481,771 1,765 (1,689,228) (1,636,014) - -
265 Local Road & Bridge Grant 1,391,493 285,221 1,138,240 - (853,019) 538,474 - -
266 MVH Restricted Fund 1,126,297 1,605,708 845,078 175,352 935,982 2,062,279 - -
273 Morris PAC / Palais Royale Marketing 76,521 2,041 2,496 1,664 1,209 77,730 7,496 70,234
274 Morris PAC Self-Promotion 225,432 5,543 - - 5,543 230,975 28,750 202,225
280 Police Block Grants 4,138 14 - - 14 4,151 - -
289 Haz-Mat 27,937 93 - - 93 28,030 2,500 25,530
291 Indiana River Rescue 330,404 45,126 31,975 (11,651) 1,500 331,904 23,075 308,829
292 Police Grants 26,716 - - - - 26,716 - -
294 Regional Police Academy 125,984 19,893 - - 19,893 145,877 4,313 141,564
295 COPS MORE Grant 73,474 16,331 64,678 18,920 (29,427) 44,047 - -
299 Police Federal Drug Enforcement 83,275 89 - - 89 83,364 7,125 76,239
404 Local Income Tax - Certified Shares 14,902,237 7,159,542 5,014,995 4,591 2,149,138 17,051,375 7,543,198 9,508,177
408 Local Income Tax - Economic Development 19,044,274 7,780,386 3,312,205 26,304 4,494,485 23,538,759 8,588,625 14,950,134
410 Urban Development Action Grant 32,733 5,603 12,000 - (6,397) 26,336 - -
655 Project ReLeaf 425,913 241,304 269,696 (11,909) (40,302) 385,611 158,572 227,039
705 Police K-9 Unit 2,420 8 - - 8 2,428 - -
730 City Cemetery 30,041 100 - - 100 30,141 - -
731 Bowman Cemetery 472,576 1,571 - - 1,571 474,147 400,000 74,147
754 Industrial Revolving Fund 2,406,914 877,705 981,611 447,219 343,313 2,750,227 - -
Total Special Revenue Funds 77,636,007 70,829,649 39,746,431 699,379 31,782,596 109,418,603 32,818,977 35,473,010
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 655,148 580,058 - 75,091 262,668 - -
350 2018 Fire Station #9 Bond Debt Service - 175,941 175,941 - - - - -
672 Century Center Energy Conservation Debt Svc 193,705 315,614 203,185 - 112,429 306,133 - -
752 South Bend Redevelopment Authority 232,423 1,435,546 1,596,428 - (160,882) 71,541 71,541 -
755 South Bend Building Corporation 833,535 10,185,813 10,952,498 - (766,685) 66,850 66,850 -
756 2015 Smart Streets Bond Debt Service 1,739,076 858,045 855,884 - 2,161 1,741,237 1,741,237 -
757 2015 Parks Bond Debt Service 586,111 188,880 185,516 - 3,364 589,475 589,475 -
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 949,694 744,500 - 205,194 3,668,517 2,500,000 1,168,517
Total Debt Service Funds 7,235,750 14,764,681 15,294,009 - (529,329) 6,706,422 4,969,103 1,168,517
Capital Funds
287 Fire Department Capital 3,111,296 957,518 881,815 (300) 75,403 3,186,699 - -
401 Coveleski Stadium Capital 11,685 37 3,533 2,787 (709) 10,976 - -
406 Cumulative Capital Development 169,893 282,021 210,863 - 71,158 241,051 - -
407 Cumulative Capital Improvement 676,798 104,319 131,075 - (26,756) 650,043 - -
412 Major Moves Construction 1,386,436 269,219 54,825 6,678 221,072 1,607,508 - -
416 Morris Performing Arts Center Capital 203,098 5,469 81,702 71,043 (5,191) 197,907 - -
450 Palais Royale Historic Preservation 80,911 2,816 - - 2,816 83,726 - -
451 2018 Fire Station #9 Bond Capital 314,233 1,045 - - 1,045 315,277 - -
455 2021 Infrastructure Bond Capital - 8,602,702 145,972 - 8,456,730 8,456,730 - -
471 2017 Parks Bond Capital 5,926,118 18,937 788,999 3,002 (767,060) 5,159,058 - -
750 Equipment/Vehicle Leasing 347,680 9 - - 9 347,688 - -
759 2017 Eddy Street Commons Bond Capital 25,762 1 - - 1 25,762 - -
Total Capital Funds 12,253,909 10,244,091 2,298,783 83,209 8,028,517 20,282,425 - -
4
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through June 30, 2021
Beginning 2021 2021 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2021 Revenues Expenditures Adjustments (Deficit) 6/30/2021 Requirement Reserve Req.
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 607,079 - (607,079) - - -
600 Consolidated Building Fund 2,127,056 752,791 794,328 137 (41,400) 2,085,656 417,486 1,668,170
601 Parking Garages 674,268 477,241 294,918 8,256 190,579 864,847 310,224 554,623
610 Solid Waste Operations 87,032 3,112,184 3,314,904 (318,257) (520,978) (433,946) 678,974 (1,112,920)
611 Solid Waste Capital 388,126 501,241 514,352 - (13,111) 375,015 - -
620 Water Works Operations 4,840,727 10,216,190 9,973,528 (437,210) (194,548) 4,646,179 1,111,667 3,534,512
622 Water Works Capital 7,652,044 1,808,077 562,504 (45,995) 1,199,577 8,851,621 - -
624 Water Works Customer Deposit 1,263,319 4,215 4,215 8,882 8,882 1,272,201 1,272,201 -
625 Water Works Sinking (Debt Service)2,323 756,668 209,455 - 547,213 549,536 549,536 -
626 Water Works Bond Reserve 1,422,800 4,614 4,612 - 2 1,422,802 1,422,802 -
629 Water Works Operations & Maintenance Reserve 2,912,652 9,670 9,670 - - 2,912,652 2,880,373 32,279
640 Sewer Repair Insurance 2,052,857 367,445 380,102 (1,200) (13,857) 2,039,000 215,001 1,823,999
641 Sewage Works Operations 11,466,153 20,563,930 20,443,624 (483,082) (362,776) 11,103,377 2,314,248 8,789,129
642 Sewage Works Capital 13,821,218 3,198,490 1,970,882 1,012 1,228,620 15,049,838 - -
643 Sewage Works Operations & Maintenance Reserve 5,550,801 18,429 18,429 - - 5,550,801 5,450,005 100,796
649 Sewage Sinking (Debt Service)1,320,833 3,856,129 758,683 - 3,097,446 4,418,279 4,418,279 -
653 Sewage Debt Service Reserve 3,990,250 189 - - 189 3,990,439 3,990,439 -
654 Sewage Works Customer Deposit 649,073 2,344 2,344 136,512 136,512 785,584 785,584 -
667 Storm Sewer Fund 1,032,916 552,384 303,480 (30,381) 218,523 1,251,438 447,399 804,039
670 Century Center Operations 1,016,748 812,232 1,256,746 (49,566) (494,080) 522,668 1,058,363 (535,695)
671 Century Center Capital 983,612 49 - - 49 983,661 800,000 183,661
Total Enterprise Funds 63,861,888 47,014,509 41,423,854 (1,210,892) 4,379,762 68,241,650 28,122,581 68,241,650
Internal Service Funds
222 Central Services 1,209,079 3,501,002 3,919,950 285,966 (132,982) 1,076,097 885,590 190,507
224 Central Services Capital 26,221 74,683 100,904 - (26,221) - - -
226 Liability Insurance 5,956,858 1,694,447 1,362,604 207,822 539,665 6,496,523 2,396,141 4,100,382
278 Police Take Home Vehicle 681,823 5,986 270 (1,685) 4,031 685,854 750,000 (64,146)
279 IT / Innovation / 311 Call Center 2,125,192 5,545,769 4,216,539 91,311 1,420,541 3,545,733 - -
711 Self-Funded Employee Benefits 10,143,060 8,724,098 7,851,461 9,347 881,984 11,025,044 4,685,100 6,339,944
713 Unemployment Compensation 31,859 10,834 37,060 - (26,226) 5,633 13,750 (8,117)
714 Parental Leave Fund 157,521 123,774 69,820 - 53,953 211,475 20,308 191,167
Total Internal Service Funds 20,331,613 19,680,594 17,558,609 592,761 2,714,746 23,046,359 8,750,889 10,749,737
Fiduciary Funds
701 Fire Pension 453,561 2,052,828 2,068,664 - (15,836) 437,724 449,626 (11,902)
702 Police Pension 566,569 2,981,741 3,018,399 - (36,658) 529,911 605,774 (75,863)
718 State Tax Withholding Fund 336,042 - - (53,358) (53,358) 282,685 282,685 -
725 Morris / Palais Box Office 393,326 - - 289,679 289,679 683,005 683,005 -
726 Police Distributions Payable 894,848 - - 41,733 41,733 936,581 936,581 (1)
Total Fiduciary Funds 2,644,346 5,034,569 5,087,063 278,054 225,560 2,869,906 2,957,671 (87,766)
Total City Controlled Funds 237,508,434 207,658,041 156,313,804 122,080 51,466,317 288,974,751 103,669,471 147,904,284
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 11,294,797 7,660,185 26,655 3,661,267 32,700,528 - -
422 TIF - West Washington 1,127,293 216,960 22,383 17,366 211,942 1,339,235 - -
429 TIF - River East Development Area (NE Dev)5,864,278 3,098,823 588,240 (44,359) 2,466,224 8,330,502 - -
430 TIF - Southside Development Area #1 12,586,134 1,513,934 706,584 22,598 829,948 13,416,082 - -
435 TIF - Douglas Road 93,140 91,675 5,175 - 86,500 179,640 - -
436 TIF - River East Residential Area (NE Res)4,678,334 3,501,483 3,105,948 - 395,534 5,073,869 - -
Total Tax Increment Financing Funds 53,388,440 19,717,671 12,088,516 22,260 7,651,416 61,039,855 - -
Redevelopment Funds
433 Redevelopment General 2,444,710 11,182 586,305 5,430 (569,693) 1,875,017 203,324 1,671,693
439 Certified Technology Park 11,080 37 - - 37 11,117 - -
452 2018 TIF Park Bond Capital 2,614,468 8,564 60,665 (7,283) (59,384) 2,555,084 - -
454 Airport Urban Enterprise Zone 407,982 1,356 - - 1,356 409,338 - -
Total Redevelopment Funds 5,478,239 21,139 646,971 (1,853) (627,684) 4,850,555 203,324 1,671,693
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 3,454 3,454 - - 1,040,462 1,040,462 -
328 SBCDA 2003 Debt Reserve 1,739,495 5,775 5,775 - - 1,739,495 1,739,495 -
351 2018 TIF Park Bond Debt Service 1,029,665 3,423 - - 3,423 1,033,088 1,033,088 -
352 2019 South Shore Double Tracking Debt Service 690 518,001 512,875 - 5,126 5,816 5,816 -
353 2020 TIF Library Bond Debt Service Reserve 326,939 8 - - 8 326,947 326,947 -
Total Debt Service Funds 4,137,251 530,662 522,105 - 8,557 4,145,808 4,145,808 -
Total Redevelopment Commission Funds 63,003,930 20,269,472 13,257,591 20,408 7,032,288 70,036,218 4,349,132 1,671,693
Grand Total 300,512,364 227,927,513 169,571,395 142,487 58,498,605 359,010,969 108,018,603 149,575,977
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City Controlled Funds
101 General Fund 53,544,921 70,887,183 74,429,285 - (3,542,102) 50,002,819
Special Revenue Funds
102 Rainy Day 10,845,986 146,696 - - 146,696 10,992,682
201 Parks & Recreation 4,156,004 16,293,916 16,628,897 - (334,981) 3,821,023
202 Motor Vehicle Highway 6,607,820 6,977,287 11,043,895 - (4,066,608) 2,541,212
209 Studebaker-Oliver Revitalizing Grants 763,112 3,388 59,671 - (56,283) 706,829
210 Economic Development State Grants 27,154 647,555 672,694 - (25,139) 2,014
211 Department of Community Investment (DCI)1,629,498 3,035,581 4,139,650 - (1,104,069) 525,429
212 Dept of Community Investment Grants 313,907 8,976,541 9,006,825 - (30,284) 283,623
216 Police State Seizures 213,569 18,491 97,043 - (78,552) 135,017
217 Gift, Donation, Bequest 981,455 598,090 861,593 - (263,503) 717,951
218 Police Curfew Violations 13,799 1,158 1,000 - 158 13,957
219 Unsafe Building 832,938 123,032 113,805 - 9,227 842,165
220 Law Enforcement Continuing Education 483,549 262,907 397,330 - (134,423) 349,126
221 Rental Units Regulation 189,090 342,177 368,577 - (26,400) 162,690
227 Loss Recovery 481,214 5,536 69,630 - (64,094) 417,120
230 Code Enforcement Fund 803,572 4,000,470 4,090,425 - (89,955) 713,617
249 Local Income Tax - Public Safety 4,045,717 9,424,386 9,618,013 - (193,627) 3,852,090
251 Local Road & Street 3,632,884 2,234,720 4,829,250 - (2,594,530) 1,038,353
257 LOIT Special Distribution 266,588 2,640 209,463 - (206,823) 59,765
258 Human Rights Federal Grant 486,159 147,050 282,833 - (135,783) 350,376
264 COVID-19 Response 53,214 2,517,368 3,691,004 - (1,173,636) (1,120,422)
265 Local Road & Bridge Grant 1,391,493 2,145,182 3,420,585 - (1,275,403) 116,090
266 MVH Restricted Fund 1,126,297 3,048,437 3,476,587 - (428,150) 698,147
273 Morris PAC / Palais Royale Marketing 76,521 6,078 29,984 - (23,906) 52,615
274 Morris PAC Self-Promotion 225,432 66,737 115,000 - (48,263) 177,169
280 Police Block Grants 4,138 56 - - 56 4,194
289 Haz-Mat 27,937 10,376 10,000 - 376 28,313
291 Indiana River Rescue 330,404 95,192 92,300 - 2,892 333,296
292 Police Grants 26,716 - - - - 26,716
294 Regional Police Academy 125,984 28,000 17,250 - 10,750 136,734
295 COPS MORE Grant 73,474 109,415 175,151 - (65,736) 7,738
299 Police Federal Drug Enforcement 83,275 25,883 28,500 - (2,617) 80,658
404 Local Income Tax - Certified Shares 14,902,237 13,731,008 15,086,396 - (1,355,388) 13,546,849
408 Local Income Tax - Economic Development 19,044,274 14,521,586 17,177,250 - (2,655,664) 16,388,610
410 Urban Development Action Grant 32,733 22,568 24,000 - (1,432) 31,301
655 Project ReLeaf 425,913 454,831 634,287 - (179,456) 246,457
705 Police K-9 Unit 2,420 25 - - 25 2,445
730 City Cemetery 30,041 134 - - 134 30,175
731 Bowman Cemetery 472,576 6,392 - - 6,392 478,968
754 Industrial Revolving Fund 2,406,914 7,933,000 7,488,560 - 444,440 2,851,354
Total Special Revenue Funds 77,636,007 127,458,913 113,957,449 - 13,501,464 91,137,471
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 1,151,450 1,189,193 - (37,743) 149,835
350 2018 Fire Station #9 Bond Debt Service - 345,307 345,307 - - -
672 Century Center Energy Conservation Debt Svc 193,705 407,911 406,711 - 1,200 194,905
752 South Bend Redevelopment Authority 232,423 2,870,500 2,858,669 - 11,831 244,254
755 South Bend Building Corporation 833,535 11,396,022 12,035,889 - (639,867) 193,668
756 2015 Smart Streets Bond Debt Service 1,739,076 1,719,500 1,712,819 - 6,681 1,745,757
757 2015 Parks Bond Debt Service 586,111 378,007 374,382 - 3,625 589,736
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,716,875 1,710,875 - 6,000 3,469,323
Total Debt Service Funds 7,235,750 19,985,572 20,633,845 - (648,273) 6,587,478
City of South Bend
Based on 2021 Amended Budget as of June 30, 2021
Projected Cash Balance
6
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of June 30, 2021
Projected Cash Balance
Capital Funds
287 Fire Department Capital 3,111,296 1,924,964 3,686,776 - (1,761,812) 1,349,484
401 Coveleski Stadium Capital 11,685 30,351 30,000 - 351 12,036
406 Cumulative Capital Development 169,893 447,997 397,118 - 50,879 220,772
407 Cumulative Capital Improvement 676,798 258,606 262,145 - (3,539) 673,259
412 Major Moves Construction 1,386,436 518,303 747,059 - (228,756) 1,157,680
416 Morris Performing Arts Center Capital 203,098 67,175 51,625 - 15,550 218,648
450 Palais Royale Historic Preservation 80,911 8,369 35,000 - (26,631) 54,280
451 2018 Fire Station #9 Bond Capital 314,233 1,400 - - 1,400 315,633
455 2021 Infrastructure Bond Capital - 8,611,026 8,601,026 - 10,000 10,000
471 2017 Parks Bond Capital 5,926,118 23,000 5,459,738 - (5,436,738) 489,380
750 Equipment/Vehicle Leasing 347,680 20 - - 20 347,700
759 2017 Eddy Street Commons Bond Capital 25,762 1 25,681 - (25,680) 81
Total Capital Funds 12,253,909 11,891,212 19,296,168 - (7,404,956) 4,848,952
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 707,215 100,136 (607,079) -
600 Consolidated Building Fund 2,127,056 1,804,527 1,669,946 - 134,581 2,261,637
601 Parking Garages 674,268 971,568 1,240,895 - (269,327) 404,941
610 Solid Waste Operations 87,032 5,553,290 6,789,740 - (1,236,450) (1,149,417)
611 Solid Waste Capital 388,126 1,065,276 1,440,255 - (374,979) 13,147
620 Water Works Operations 4,840,727 20,804,457 22,233,330 - (1,428,873) 3,411,853
622 Water Works Capital 7,652,044 3,642,877 6,264,442 - (2,621,565) 5,030,479
624 Water Works Customer Deposit 1,263,319 17,381 17,381 - - 1,263,319
625 Water Works Sinking (Debt Service)2,323 1,535,817 1,535,817 - - 2,323
626 Water Works Bond Reserve 1,422,800 20,000 20,000 - - 1,422,800
629 Water Works Operations & Maintenance Reserve 2,912,652 41,884 41,884 - - 2,912,652
640 Sewer Repair Insurance 2,052,857 673,403 860,002 - (186,599) 1,866,258
641 Sewage Works Operations 11,466,153 38,491,286 46,284,962 - (7,793,676) 3,672,477
642 Sewage Works Capital 13,821,218 6,249,792 13,278,180 - (7,028,388) 6,792,830
643 Sewage Works Operations & Maintenance Reserve 5,550,801 75,112 75,112 - - 5,550,801
649 Sewage Sinking (Debt Service)1,320,833 7,710,104 7,694,771 - 15,333 1,336,166
653 Sewage Debt Service Reserve 3,990,250 65,000 - - 65,000 4,055,250
654 Sewage Works Customer Deposit 649,073 5,578 5,578 - - 649,073
667 Storm Sewer Fund 1,032,916 1,024,669 1,789,594 - (764,925) 267,990
670 Century Center Operations 1,016,748 3,461,335 4,233,454 - (772,119) 244,630
671 Century Center Capital 983,612 200 - - 200 983,812
Total Enterprise Funds 63,861,888 93,213,556 116,182,558 100,136 (22,868,866) 40,993,022
Internal Service Funds
222 Central Services 1,209,079 8,825,750 8,855,897 - (30,147) 1,178,932
224 Central Services Capital 26,221 105,050 128,212 - (23,162) 3,059
226 Liability Insurance 5,956,858 3,355,570 4,792,282 - (1,436,712) 4,520,145
278 Police Take Home Vehicle 681,823 13,766 50,000 - (36,234) 645,589
279 IT / Innovation / 311 Call Center 2,125,192 10,151,974 11,078,601 - (926,627) 1,198,565
711 Self-Funded Employee Benefits 10,143,060 16,868,829 18,740,402 - (1,871,573) 8,271,487
713 Unemployment Compensation 31,859 20,754 55,000 - (34,246) (2,387)
714 Parental Leave Fund 157,521 258,024 253,846 - 4,178 161,699
Total Internal Service Funds 20,331,613 39,599,717 43,954,241 - (4,354,524) 15,977,089
Fiduciary Funds
701 Fire Pension 453,561 4,106,550 4,496,259 - (389,709) 63,852
702 Police Pension 566,569 5,966,089 6,057,740 - (91,651) 474,918
Total Fiduciary Funds 1,020,130 10,072,639 10,553,999 - (481,360) 538,770
Total City Controlled Funds 235,884,218 373,108,792 399,007,545 100,136 (25,798,617) 210,085,601
7
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of June 30, 2021
Projected Cash Balance
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 17,480,045 27,590,104 - (10,110,059) 18,929,202
422 TIF - West Washington 1,127,293 291,963 358,843 - (66,880) 1,060,413
429 TIF - River East Development Area (NE Dev)5,864,278 3,256,390 3,216,913 - 39,477 5,903,755
430 TIF - Southside Development Area #1 12,586,134 1,889,651 6,343,516 - (4,453,865) 8,132,269
435 TIF - Douglas Road 93,140 369,935 90,283 - 279,653 372,792
436 TIF - River East Residential Area (NE Res)4,678,334 5,795,440 5,597,031 - 198,409 4,876,743
Total Tax Increment Financing Funds 53,388,440 29,083,424 43,196,690 - (14,113,266) 39,275,174
Redevelopment Funds
433 Redevelopment General 2,444,710 1,179,844 813,297 - 366,547 2,811,257
439 Certified Technology Park 11,080 139 - - 139 11,219
452 2018 TIF Park Bond Capital 2,614,468 12,000 2,578,007 - (2,566,007) 48,461
454 Airport Urban Enterprise Zone 407,982 4,209 - - 4,209 412,191
Total Redevelopment Funds 5,478,239 1,196,192 3,391,303 - (2,195,111) 3,283,128
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 40,000 40,000 - - 1,040,462
328 SBCDA 2003 Debt Reserve 1,739,495 50,000 50,000 - - 1,739,495
351 2018 TIF Park Bond Debt Service 1,029,665 4,650 - - 4,650 1,034,315
352 2019 South Shore Double Tracking Debt Service 690 1,036,501 1,027,750 - 8,751 9,441
353 2020 TIF Library Bond Debt Service Reserve 326,939 15 - - 15 326,954
Total Debt Service Funds 4,137,251 1,131,166 1,117,750 - 13,416 4,150,667
Total Redevelopment Commission Funds 63,003,930 31,410,782 47,705,743 - (16,294,961) 46,708,969
Grand Total 298,888,148 404,519,574 446,713,288 100,136 (42,093,578) 256,794,570
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement278 Police Take Home Vehicle685,854 - 685,854 750,000 (64,146) 1372% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations(433,946) 544,947 (978,893) 678,974 (1,657,867) -14% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures670 Century Center Operations522,668 18,572 504,096 1,058,363 (554,267) 12% Operations slowed due to pandemic25% of Annual expenditures701 Fire Pension437,724 - 437,724 449,626 (11,902) 10% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension529,911 - 529,911 605,774 (75,863) 9% Pension payments received in June & Sept10% of Annual expenditures713 Unemployment Compensation5,633 - 5,633 13,750 (8,117) 10% Higher claims than anticipated25% of Annual expendituresUnder Reserve Requirement Total1,747,845$ 563,519$ 1,184,325$ 3,556,487$ (2,372,162)$ Meets or Exceeds Requirement101 General Fund58,409,386 1,092,119 57,317,267 26,050,250 31,267,017 77% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day10,882,038 - 10,882,038 8,206,983 2,675,055 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out201 Parks & Recreation5,820,775 832,845 4,987,929 4,157,224 830,705 30% Property tax distribution received in June & Dec25% of Annual expenditures202 Motor Vehicle Highway4,303,588 1,091,795 3,211,793 2,760,974 450,819 29%25% of Annual expenditures216 Police State Seizures160,172 - 160,172 24,261 135,911 165%25% of Annual expenditures218 Police Curfew Violations13,845 - 13,845 250 13,595 1385%25% of Annual expenditures220 Law Enforcement Continuing Education 349,458 57,726 291,732 99,332 192,400 73% 25% of Annual expenditures221 Rental Units Regulation 95,940 26,850 69,090 36,858 32,232 19% 10% of Annual expenditures222 Central Services 1,076,097 7,034 1,069,062 885,590 183,472 12% Slightly under reserve requirement 10% of Annual expenditures226 Liability Insurance 6,496,523 166,816 6,329,707 2,396,141 3,933,566 132% 50% of Annual expenditures249 Local Income Tax - Public Safety 4,318,399 - 4,318,399 769,441 3,548,958 45% 8% of Annual expenditures - one month reserve266 MVH Restricted Fund 2,062,279 537,401 1,524,878 - 1,524,878 100% No reserve requirement273 Morris PAC / Palais Royale Marketing 77,730 7,488 70,242 7,496 62,746 234% 25% of Annual expenditures274 Morris PAC Self-Promotion 230,975 - 230,975 28,750 202,225 201% 25% of Annual expenditures289 Haz-Mat 28,030 - 28,030 2,500 25,530 280% 25% of Annual expenditures291 Indiana River Rescue 331,904 10,691 321,213 23,075 298,138 348% 25% of Annual expenditures294 Regional Police Academy 145,877 - 145,877 4,313 141,564 846% 25% of Annual expenditures299 Police Federal Drug Enforcement 83,364 - 83,364 7,125 76,239 293% 25% of Annual expenditures315 Airport 2003 Debt Reserve 1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve 1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service 1,033,088 - 1,033,088 1,033,088 - 100% 100% debt service reserve per bond covenants352 2019 South Shore Double Tracking Debt Ser5,816 - 5,816 5,816 - 100%100% debt service reserve per bond covenants3532020 TIF Library Bond Debt Service Reserve326,947 - 326,947 326,947 - 100%100% debt service reserve per bond covenants404 Local Income Tax - Certified Shares 17,051,375 1,852,063 15,199,312 7,543,198 7,656,114 101% 50% of Annual expenditures408Local Income Tax - Economic Development23,538,759 4,603,918 18,934,841 8,588,625 10,346,216 110% 50% of Annual expenditures433 Redevelopment General 1,875,017 317,394 1,557,622 203,324 1,354,298 192% 25% of Annual expenditures600 Consolidated Building Fund 2,085,656 3,611 2,082,044 417,486 1,664,558 125% 25% of Annual expenditures601 Parking Garages 864,847 19,410 845,438 310,224 535,214 68% 25% of Annual expenditures620 Water Works Operations 4,646,179 927,005 3,719,174 1,111,667 2,607,507 17% 5% of Annual expenditures624 Water Works Customer Deposit 1,272,201 - 1,272,201 1,272,201 - 100% 100% cash reserves for customer depositsJune 30, 20219
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJune 30, 2021625 Water Works Sinking (Debt Service)549,536 - 549,536 549,536 - 100%100% cash reserves per bond covenants626 Water Works Bond Reserve1,422,802 - 1,422,802 1,422,802 - 100%100% cash reserves per bond covenants629Water Works Operations & Maintenance Reserve2,912,652 - 2,912,652 2,880,373 32,279 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,039,000 7,770 2,031,230 215,001 1,816,229 236%25% of Annual expenditures641 Sewage Works Operations11,103,377 2,493,439 8,609,938 2,314,248 6,295,690 19%5% of Annual expenditures643 Sewage Works Operations & Maintenance R5,550,801 - 5,550,801 5,450,005 100,796 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Sinking (Debt Service) 4,418,279 - 4,418,279 4,418,279 - 100% 100% cash reserves per bond covenants653 Sewage Debt Service Reserve 3,990,439 - 3,990,439 3,990,439 - 100% 100% cash reserves per bond covenants654 Sewage Works Customer Deposit 785,584 - 785,584 785,584 - 100% 100% cash reserves for customer deposits655 Project ReLeaf 385,611 - 385,611 158,572 227,039 61% 25% of Annual expenditures667 Storm Sewer Fund 1,251,438 138,786 1,112,652 447,399 665,253 62% 25% of Annual expenditures671 Century Center Capital 983,661 - 983,661 800,000 183,661 100%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits 11,025,044 651,831 10,373,213 4,685,100 5,688,113 55% 25% of Annual expenditures714 Parental Leave Fund 211,475 - 211,475 20,308 191,167 83%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund 282,685 - 282,685 282,685 - 100% 100% cash reserves - trust & agency funds725 Morris / Palais Box Office 683,005 - 683,005 683,005 - 100% 100% cash reserves - trust & agency funds726 Police Distributions Payable 936,581 - 936,581 936,581 - 100% 100% cash reserves - trust & agency funds730 City Cemetery 30,141 - 30,141 - 30,141 100% 25% of Annual expenditures731 Bowman Cemetery 474,147 - 474,147 400,000 74,147 100% $400,000 minimum752 South Bend Redevelopment Authority 71,541 - 71,541 71,541 - 100% 100% cash reserves per bond covenants755 South Bend Building Corporation 66,850 - 66,850 66,850 - 100%100% cash reserves per bond covenants7562015 Smart Streets Bond Debt Service1,741,237 - 1,741,237 1,741,237 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service589,475 - 589,475 589,475 - 100%100% cash reserves per bond covenants760 2017 Eddy Street Commons Bond Debt Serv3,668,517 - 3,668,517 2,500,000 1,168,517 214% $2,500,000 minimumMeets or Exceeds Requirement Total 205,540,099$ 14,845,995$ 190,694,105$ 104,462,116$ 86,231,989$ No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants 714,017 1,509 712,508 - 712,508 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants 27,244 131,700 (104,456) - (104,456) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211Department of Community Investment (DCI)721,201 346,931 374,270 - 374,270 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants 237,464 2,614,232 (2,376,768) - (2,376,768) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest 1,210,527 297,475 913,052 - 913,052 100% No reserve requirement219 Unsafe Building 823,782 12,545 811,237 - 811,237 100% No reserve requirement224 Central Services Capital - 3,598 (3,598) - (3,598) 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery 413,035 - 413,035 - 413,035 100% No reserve requirement230 Code Enforcement Fund 32,853 80,598 (47,745) - (47,745) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJune 30, 2021251 Local Road & Street3,081,578 961,855 2,119,724 - 2,119,724 100%No reserve requirement257 LOIT Special Distribution244,999 85,536 159,463 - 159,463 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights Federal Grant369,154 11,813 357,342 - 357,342 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan29,401,979 50,991 29,350,989 - 29,350,989 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(1,636,014) 1,466,359 (3,102,373) - (3,102,373) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant538,474 1,582,144 (1,043,670) - (1,043,670) 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center3,545,733 1,102,670 2,443,064 - 2,443,064 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,151 - 4,151 - 4,151 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital3,186,699 1,651,963 1,534,736 - 1,534,736 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant44,047 82,483 (38,436) - (38,436) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Parks Bond Debt Service262,668 - 262,668 - 262,668 100% Property tax distribution received in June & DecNo reserve requirement324TIF - River West Development Area (Airpor32,700,528 5,033,950 27,666,577 - 27,666,577 100% Property tax distribution received in June & Dec No reserve requirement350 2018 Fire Station #9 Bond Debt Service - - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401 Coveleski Stadium Capital 10,976 715 10,261 - 10,261 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 241,051 1,419 239,632 - 239,632 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement 650,043 - 650,043 - 650,043 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant 26,336 - 26,336 - 26,336 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction 1,607,508 242,234 1,365,274 - 1,365,274 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital 197,907 102,089 95,817 - 95,817 100% No reserve requirement422 TIF - West Washington 1,339,235 248,263 1,090,971 - 1,090,971 100% Property tax distribution received in June & Dec No reserve requirement429TIF - River East Development Area (NE De8,330,502 2,368,470 5,962,032 - 5,962,032 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 13,416,082 239,174 13,176,908 - 13,176,908 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 179,640 10,932 168,707 - 168,707 100% Property tax distribution received in June & Dec No reserve requirement436 TIF - River East Residential Area (NE Res) 5,073,869 - 5,073,869 - 5,073,869 100% Property tax distribution received in June & Dec No reserve requirement439 Certified Technology Park 11,117 - 11,117 - 11,117 100% No reserve requirement450 Palais Royale Historic Preservation 83,726 - 83,726 - 83,726 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 315,277 - 315,277 - 315,277 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,555,084 2,359,840 195,244 - 195,244 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 409,338 - 409,338 - 409,338 100% No reserve requirement455 2021 Infrastructure Bond Capital 8,456,730 4,393,102 4,063,628 - 4,063,628 100%No reserve requirement - Bond capital fund - spend down to zero471 2017 Parks Bond Capital 5,159,058 3,449,141 1,709,917 - 1,709,917 100%No reserve requirement - Bond capital fund - spend down to zero11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJune 30, 2021611 Solid Waste Capital375,015 375,000 15 - 15 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital8,851,621 2,044,519 6,807,102 - 6,807,102 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital15,049,838 6,750,741 8,299,097 - 8,299,097 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672Century Center Energy Conservation Debt Svc306,133 - 306,133 - 306,133 100%No reserve requirement705 Police K-9 Unit2,428 - 2,428 - 2,428 100%No reserve requirement750 Equipment/Vehicle Leasing347,688 - 347,688 - 347,688 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,750,227 23,432 2,726,795 - 2,726,795 100%No City reserve requirement; there are program requirements759 2017 Eddy Street Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total151,723,025$ 38,127,422$ 113,595,603$ -$ 113,595,603$ Total Funds359,010,969$ 53,536,936$ 305,474,033$ 108,018,603$ 197,455,430$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
June 30, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 70,887,183 28,823,209 40,089,949 35,073,839 30,797,234 57%
Special Revenue Funds
102 Rainy Day 146,696 2,155 36,051 49,461 110,645 25%
201 Parks & Recreation 16,293,916 6,880,259 9,278,524 8,085,480 7,015,392 57%
202 Motor Vehicle Highway 6,977,287 600,549 3,744,812 4,360,442 3,232,475 54%
209 Studebaker-Oliver Revitalizing Grants 3,388 142 2,491 3,824 897 74%
210 Economic Development State Grants 647,555 18,008 36,095 36,562 611,460 6%
211 Department of Community Investment (DCI) 3,035,581 54,157 796,189 1,399,809 2,239,392 26%
212 Dept of Community Investment Grants 8,976,541 5,080 801,131 884,344 8,175,410 9%
216 Police State Seizures 18,491 3,996 17,646 1,049 845 95%
217 Gift, Donation, Bequest 598,090 642 434,926 591,785 163,164 73%
218 Police Curfew Violations 1,158 3 46 259 1,112 4%
219 Unsafe Building 123,032 2,635 22,725 27,868 100,307 18%
220 Law Enforcement Continuing Education 262,907 20,713 114,534 116,772 148,373 44%
221 Rental Units Regulation 342,177 1,522 2,802 128,923 339,375 1%
227 Loss Recovery 5,536 82 1,451 2,790 4,085 26%
230 Code Enforcement Fund 4,000,470 305,136 978,417 2,020,802 3,022,053 24%
249 Local Income Tax - Public Safety 9,424,386 758,737 4,858,730 5,336,064 4,565,656 52%
251 Local Road & Street 2,234,720 434,336 1,388,897 980,450 845,823 62%
257 LOIT Special Distribution 2,640 49 2,338 1,294 302 89%
258 Human Rights Federal Grant 147,050 76 13,941 2,088 133,109 9%
263 American Rescue Plan 29,495,024 5,824 29,460,848 - 34,176 100%
264 COVID-19 Response 2,517,368 - 790,778 487,087 1,726,590 31%
265 Local Road & Bridge Grant 2,145,182 107 285,221 264,773 1,859,961 13%
266 MVH Restricted Fund 3,048,437 281,480 1,605,708 1,394,075 1,442,729 53%
273 Morris PAC / Palais Royale Marketing 6,078 1,015 2,041 2,687 4,037 34%
274 Morris PAC Self-Promotion 66,737 2,369 5,543 20,369 61,194 8%
280 Police Block Grants 56 1 14 19 42 25%
289 Haz-Mat 10,376 6 93 128 10,283 1%
291 Indiana River Rescue 95,192 11,766 45,126 53,579 50,066 47%
292 Police Grants - - - - - 0%
294 Regional Police Academy 28,000 29 19,893 9,838 8,107 71%
295 COPS MORE Grant 109,415 651 16,331 184,937 93,084 15%
299 Police Federal Drug Enforcement 25,883 14 89 609 25,794 0%
404 Local Income Tax - Certified Shares 13,731,008 1,082,575 7,159,542 7,644,407 6,571,466 52%
408 Local Income Tax - Economic Development 14,521,586 2,053,266 7,780,386 7,816,631 6,741,200 54%
410 Urban Development Action Grant 22,568 5 5,603 8,276 16,965 25%
655 Project ReLeaf 454,831 37,763 241,304 225,416 213,527 53%
705 Police K-9 Unit 25 0 8 11 17 32%
730 City Cemetery 134 6 100 136 34 75%
731 Bowman Cemetery 6,392 94 1,571 2,137 4,821 25%
754 Industrial Revolving Fund 7,933,000 16,049 877,705 105,625 7,055,295 11%
Total Special Revenue Funds 127,458,913 12,581,297 70,829,649 42,250,808 56,629,263 56%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,151,450 654,979 655,148 586,776 496,302 57%
350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 173,866 169,366 51%
672 Century Center Energy Conservation Debt Svc 407,911 53 315,614 272,699 92,297 77%
752 South Bend Redevelopment Authority 2,870,500 2 1,435,546 1,437,288 1,434,954 50%
755 South Bend Building Corporation 11,396,022 1 10,185,813 1,322,645 1,210,209 89%
756 2015 Smart Streets Bond Debt Service 1,719,500 7 858,045 858,820 861,455 50%
757 2015 Parks Bond Debt Service 378,007 31,481 188,880 192,251 189,127 50%
760 2017 Eddy Street Commons Bond Debt Service 1,716,875 16 949,694 649,655 767,181 55%
Total Debt Service Funds 19,985,572 686,539 14,764,681 5,493,999 5,220,891 74%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
June 30, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 1,924,964 159,083 957,518 77,216 967,446 50%
401 Coveleski Stadium Capital 30,351 2 37 96 30,314 0%
406 Cumulative Capital Development 447,997 281,613 282,021 240,414 165,977 63%
407 Cumulative Capital Improvement 258,606 102,336 104,319 109,829 154,287 40%
412 Major Moves Construction 518,303 320 269,219 257,181 249,084 52%
416 Morris Performing Arts Center Capital 67,175 2,365 5,469 197,023 61,706 8%
450 Palais Royale Historic Preservation 8,369 1,583 2,816 4,210 5,553 34%
451 2018 Fire Station #9 Bond Capital 1,400 62 1,045 1,646 355 75%
453 2018 Zoo Bond Capital - - - 292 - 0%
455 2021 Infrastructure Bond Capital 8,611,026 1,675 8,602,702 - 8,324 100%
471 2017 Parks Bond Capital 23,000 1,023 18,937 40,715 4,063 82%
750 Equipment/Vehicle Leasing 20 1 9 673 11 43%
759 2017 Eddy Street Commons Bond Capital 1 0 1 11 - 65%
Total Capital Funds 11,891,212 550,065 10,244,091 929,306 1,647,120 86%
Enterprise Funds
288 Emergency Medical Services Operating - - - 11,113 - 0%
600 Consolidated Building Fund 1,804,527 138,846 752,791 593,030 1,051,736 42%
601 Parking Garages 971,568 81,303 477,241 444,512 494,327 49%
610 Solid Waste Operations 5,553,290 507,761 3,112,184 2,832,776 2,441,106 56%
611 Solid Waste Capital 1,065,276 2 501,241 560,606 564,035 47%
620 Water Works Operations 20,804,457 2,026,228 10,216,190 9,537,264 10,588,267 49%
622 Water Works Capital 3,642,877 288,827 1,808,077 2,153,354 1,834,800 50%
624 Water Works Customer Deposit 17,381 252 4,215 5,913 13,166 24%
625 Water Works Sinking (Debt Service)1,535,817 126,087 756,668 614,365 779,149 49%
626 Water Works Bond Reserve 20,000 275 4,614 6,631 15,386 23%
629 Water Works Operations & Maintenance Reserve 41,884 577 9,670 30,336 32,214 23%
640 Sewer Repair Insurance 673,403 56,370 367,445 342,255 305,958 55%
641 Sewage Works Operations 38,491,286 3,532,488 20,563,930 18,561,868 17,927,356 53%
642 Sewage Works Capital 6,249,792 505,381 3,198,490 8,437,148 3,051,302 51%
643 Sewage Works Operations & Maintenance Reserve 75,112 1,099 18,429 25,506 56,683 25%
649 Sewage Sinking (Debt Service)7,710,104 641,979 3,856,129 7,799,780 3,853,975 50%
653 Sewage Debt Service Reserve 65,000 22 189 20,174 64,811 0%
654 Sewage Works Customer Deposit 5,578 152 2,344 2,235 3,234 42%
667 Storm Sewer Fund 1,024,669 86,880 552,384 520,579 472,285 54%
670 Century Center Operations 3,461,335 117,102 812,232 1,117,112 2,649,103 23%
671 Century Center Capital 200 8 49 1,881 151 24%
Total Enterprise Funds 93,213,556 8,111,638 47,014,509 53,618,438 46,199,044 50%
Internal Service Funds
222 Central Services 8,825,750 667,085 3,501,002 3,465,028 5,324,748 40%
224 Central Services Capital 105,050 16,396 74,683 71,479 30,367 71%
226 Liability Insurance 3,355,570 273,802 1,694,447 3,017,917 1,661,123 50%
278 Police Take Home Vehicle 13,766 776 5,986 5,519 7,780 43%
279 IT / Innovation / 311 Call Center 10,151,974 1,683,689 5,545,769 3,478,290 4,606,205 55%
711 Self-Funded Employee Benefits 16,868,829 1,357,136 8,724,098 8,083,139 8,144,731 52%
713 Unemployment Compensation 20,754 7,758 10,834 4,133 9,920 52%
714 Parental Leave Fund 258,024 19,182 123,774 119,323 134,250 48%
Total Internal Service Funds 39,599,717 4,025,824 19,680,594 18,244,829 19,919,124 50%
Fiduciary Funds
701 Fire Pension 4,106,550 2,052,389 2,052,828 2,163,736 2,053,722 50%
702 Police Pension 5,966,089 2,977,096 2,981,741 3,067,187 2,984,348 50%
Total Fiduciary Funds 10,072,639 5,029,486 5,034,569 5,230,924 5,038,070 50%
Total City Controlled Funds 373,108,792 59,808,058 207,658,041 160,842,143 165,450,746 56%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
June 30, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 17,480,045 10,315,683 11,294,797 8,504,335 6,185,248 65%
422 TIF - West Washington 291,963 213,437 216,960 86,852 75,003 74%
429 TIF - River East Development Area (NE Dev) 3,256,390 2,407,700 3,098,823 1,366,770 157,567 95%
430 TIF - Southside Development Area #1 1,889,651 1,475,292 1,513,934 1,191,989 375,717 80%
435 TIF - Douglas Road 369,935 91,387 91,675 688 278,260 25%
436 TIF - River East Residential Area (NE Res)5,795,440 3,492,215 3,501,483 2,124,840 2,293,957 60%
Total Tax Increment Financing Funds 29,083,424 17,995,714 19,717,671 13,275,474 9,365,752 68%
Redevelopment Funds
433 Redevelopment General 1,179,844 468 11,182 100,273 1,168,662 1%
439 Certified Technology Park 139 2 37 50 102 26%
452 2018 TIF Park Bond Capital 12,000 506 8,564 16,676 3,436 71%
454 Airport Urban Enterprise Zone 4,209 81 1,356 1,861 2,853 32%
Total Redevelopment Funds 1,196,192 1,057 21,139 118,860 1,175,053 2%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 206 3,454 4,781 36,546 9%
328 SBCDA 2003 Debt Reserve 50,000 344 5,775 7,993 44,225 12%
351 2018 TIF Park Bond Debt Service 4,650 205 3,423 4,696 1,227 74%
352 2019 South Shore Double Tracking Debt Service 1,036,501 0 518,001 11 518,500 50%
353 2020 TIF Library Bond Debt Service Reserve 15 1 8 - 7 54%
Total Debt Service Funds 1,131,166 756 530,662 17,481 600,505 47%
Total Redevelopment Commission Funds 31,410,782 17,997,527 20,269,472 13,411,815 11,141,310 65%
Grand Total 404,519,574 77,805,585 227,927,513 174,253,958 176,592,056 56%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
June 30, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 74,429,285 5,550,654 34,905,053 32,871,002 1,092,119 38,432,112 48%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 16,628,897 1,240,872 7,673,799 8,250,863 832,845 8,122,253 51%
202 Motor Vehicle Highway 11,043,895 691,953 5,949,341 4,189,730 1,091,795 4,002,759 64%
209 Studebaker-Oliver Revitalizing Grants 59,671 4,133 53,631 159,722 1,509 4,531 92%
210 Economic Development State Grants 672,694 18,003 36,005 67,248 131,700 504,989 25%
211 Department of Community Investment (DCI) 4,139,650 263,979 1,696,765 1,397,602 346,931 2,095,954 49%
212 Dept of Community Investment Grants 9,006,825 161,071 889,759 947,011 2,614,232 5,502,834 39%
216 Police State Seizures 97,043 - 71,043 31,753 - 26,000 73%
217 Gift, Donation, Bequest 861,593 72,484 245,558 221,907 297,475 318,561 63%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 113,805 14,429 32,082 75,071 12,545 69,178 39%
220 Law Enforcement Continuing Education 397,330 41,897 270,302 100,809 57,726 69,302 83%
221 Rental Units Regulation 368,577 15,493 95,952 88,479 26,850 245,775 33%
227 Loss Recovery 69,630 - 69,630 - - - 100%
230 Code Enforcement Fund 4,090,425 304,203 1,756,174 1,607,703 80,598 2,253,654 45%
249 Local Income Tax - Public Safety 9,618,013 871,147 4,586,048 4,356,037 - 5,031,965 48%
251 Local Road & Street 4,829,250 265,188 1,951,855 733,811 961,855 1,915,540 60%
257 LOIT Special Distribution 209,463 - 23,927 46,159 85,536 100,000 52%
258 Human Rights Federal Grant 282,833 14,704 130,946 100,194 11,813 140,075 50%
263 American Rescue Plan - 13,711 58,868 - 50,991 (109,859) 0%
264 COVID-19 Response 3,691,004 1,126,358 2,481,771 454,865 1,466,359 (257,126) 107%
265 Local Road & Bridge Grant 3,420,585 - 1,138,240 95,401 1,582,144 700,201 80%
266 MVH Restricted Fund 3,476,587 408,216 845,078 264,189 537,401 2,094,107 40%
273 Morris PAC / Palais Royale Marketing 29,984 1,664 2,496 832 7,488 20,000 33%
274 Morris PAC Self-Promotion 115,000 - - - - 115,000 0%
280 Police Block Grants - - - - - - 0%
289 Haz-Mat 10,000 - - - - 10,000 0%
291 Indiana River Rescue 92,300 14,055 31,975 14,454 10,691 49,634 46%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 17,250 - - 3,057 - 17,250 0%
295 COPS MORE Grant 175,151 20,084 64,678 237,434 82,483 27,990 84%
299 Police Federal Drug Enforcement 28,500 - - - - 28,500 0%
404 Local Income Tax - Certified Shares 15,086,396 659,035 5,014,995 7,199,365 1,852,063 8,219,338 46%
408 Local Income Tax - Economic Development 17,177,250 629,882 3,312,205 6,265,217 4,603,918 9,261,127 46%
410 Urban Development Action Grant 24,000 - 12,000 20,000 - 12,000 50%
655 Project ReLeaf 634,287 44,913 269,696 172,598 - 364,591 43%
705 Police K-9 Unit - - - - - - 0%
730 City Cemetery - - - - - - 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 7,488,560 12,762 981,611 39,481 23,432 6,483,517 13%
Total Special Revenue Funds 113,957,449 6,910,236 39,746,431 37,140,993 16,770,380 57,440,640 50%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,189,193 - 580,058 576,833 - 609,136 49%
350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 173,866 - 169,366 51%
672 Century Center Energy Conservation Debt Svc 406,711 - 203,185 205,388 - 203,526 50%
752 South Bend Redevelopment Authority 2,858,669 - 1,596,428 1,594,384 - 1,262,241 56%
755 South Bend Building Corporation 12,035,889 - 10,952,498 1,433,563 - 1,083,391 91%
756 2015 Smart Streets Bond Debt Service 1,712,819 - 855,884 855,884 - 856,935 50%
757 2015 Parks Bond Debt Service 374,382 - 185,516 188,891 - 188,866 50%
760 2017 Eddy Street Commons Bond Debt Service 1,710,875 - 744,500 648,125 - 966,375 44%
Total Debt Service Funds 20,633,845 - 15,294,009 5,676,933 - 5,339,836 74%
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
June 30, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 3,686,776 100,364 881,815 1,655,155 1,651,963 1,152,998 69%
401 Coveleski Stadium Capital 30,000 3,533 3,533 14,353 715 25,752 14%
406 Cumulative Capital Development 397,118 - 210,863 208,502 1,419 184,836 53%
407 Cumulative Capital Improvement 262,145 21,845 131,075 125,002 - 131,070 50%
412 Major Moves Construction 747,059 16,227 54,825 672,906 242,234 450,000 40%
416 Morris Performing Arts Center Capital 51,625 81,702 81,702 101,871 102,089 (132,166) 356%
450 Palais Royale Historic Preservation 35,000 - - 34,160 - 35,000 0%
451 2018 Fire Station #9 Bond Capital - - - 63,772 - - 0%
453 2018 Zoo Bond Capital - - - 37,430 - - 0%
455 2021 Infrastructure Bond Capital 8,601,026 4,800 145,972 - 4,393,102 4,061,953 53%
471 2017 Parks Bond Capital 5,459,738 14,716 788,999 584,965 3,449,141 1,221,599 78%
750 Equipment/Vehicle Leasing - - - 667,730 - - 0%
759 2017 Eddy Street Commons Bond Capital 25,681 - - 1,171,530 - 25,681 0%
Total Capital Funds 19,296,168 243,186 2,298,783 5,337,375 9,840,662 7,156,723 63%
Enterprise Funds
288 Emergency Medical Services Operating 707,215 - 607,079 105,202 - 100,136 86%
600 Consolidated Building Fund 1,669,946 88,222 794,328 778,854 3,611 872,007 48%
601 Parking Garages 1,240,895 32,913 294,918 692,281 19,410 926,568 25%
610 Solid Waste Operations 6,789,740 673,449 3,314,904 2,855,182 544,947 2,929,888 57%
611 Solid Waste Capital 1,440,255 - 514,352 583,469 375,000 550,903 62%
620 Water Works Operations 22,233,330 1,665,555 9,973,528 9,992,882 927,005 11,332,797 49%
622 Water Works Capital 6,264,442 281,627 562,504 408,936 2,044,519 3,657,419 42%
624 Water Works Customer Deposit 17,381 252 4,215 11,140 - 13,166 24%
625 Water Works Sinking (Debt Service) 1,535,817 208,188 209,455 228,002 - 1,326,362 14%
626 Water Works Bond Reserve 20,000 275 4,612 - - 15,388 23%
629 Water Works Operations & Maintenance Reserve 41,884 577 9,670 25,188 - 32,214 23%
640 Sewer Repair Insurance 860,002 83,569 380,102 322,817 7,770 472,130 45%
641 Sewage Works Operations 46,284,962 3,356,103 20,443,624 28,011,707 2,493,439 23,347,899 50%
642 Sewage Works Capital 13,278,180 528,119 1,970,882 2,342,728 6,750,741 4,556,557 66%
643 Sewage Works Operations & Maintenance Reserve 75,112 1,099 18,429 48,094 - 56,683 25%
649 Sewage Sinking (Debt Service)7,694,771 - 758,683 854,395 - 6,936,088 10%
653 Sewage Debt Service Reserve - - - - - - 0%
654 Sewage Works Customer Deposit 5,578 152 2,344 3,912 - 3,234 42%
667 Storm Sewer Fund 1,789,594 149,669 303,480 27,712 138,786 1,347,328 25%
670 Century Center Operations 4,233,454 214,667 1,256,746 1,402,783 18,572 2,958,136 30%
671 Century Center Capital - - - - - - 0%
Total Enterprise Funds 116,182,558 7,284,436 41,423,854 48,695,284 13,323,800 61,434,903 47%
Internal Service Funds
222 Central Services 8,855,897 672,616 3,919,950 3,361,062 7,034 4,928,912 44%
224 Central Services Capital 128,212 16,396 100,904 91,826 3,598 23,710 82%
226 Liability Insurance 4,792,282 542,567 1,362,604 1,359,707 166,816 3,262,862 32%
278 Police Take Home Vehicle 50,000 - 270 55,722 - 49,730 1%
279 IT / Innovation / 311 Call Center 11,078,601 477,229 4,216,539 3,939,904 1,102,670 5,759,393 48%
711 Self-Funded Employee Benefits 18,740,402 1,093,585 7,851,461 7,014,055 651,831 10,237,110 45%
713 Unemployment Compensation 55,000 6,475 37,060 52,736 - 17,940 67%
714 Parental Leave Fund 253,846 12,883 69,820 68,759 - 184,026 28%
Total Internal Service Funds 43,954,241 2,821,750 17,558,609 15,943,771 1,931,949 24,463,683 44%
Fiduciary Funds
701 Fire Pension 4,496,259 339,126 2,068,664 2,142,085 - 2,427,595 46%
702 Police Pension 6,057,740 491,541 3,018,399 3,200,378 - 3,039,341 50%
Total Fiduciary Funds 10,553,999 830,667 5,087,063 5,342,463 - 5,466,936 48%
Total City Controlled Funds 399,007,545 23,640,929 156,313,804 151,007,821 42,958,911 199,734,833 50%
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
June 30, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 27,590,104 475,857 7,660,185 10,281,985 5,033,950 14,895,969 46%
422 TIF - West Washington 358,843 20,266 22,383 89,370 248,263 88,196 75%
429 TIF - River East Development Area (NE Dev) 3,216,913 43,426 588,240 1,579,236 2,368,470 260,203 92%
430 TIF - Southside Development Area #1 6,343,516 94,139 706,584 93,287 239,174 5,397,759 15%
435 TIF - Douglas Road 90,283 - 5,175 73,748 10,932 74,175 18%
436 TIF - River East Residential Area (NE Res) 5,597,031 - 3,105,948 2,131,789 - 2,491,083 55%
Total Tax Increment Financing Funds 43,196,690 633,688 12,088,516 14,249,414 7,900,790 23,207,385 46%
Redevelopment Funds
433 Redevelopment General 813,297 27,130 586,305 803,779 317,394 (90,403) 111%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,578,007 - 60,665 1,105,700 2,359,840 157,501 94%
454 Airport Urban Enterprise Zone - - - - - - 0%
Total Redevelopment Funds 3,391,303 27,130 646,971 1,909,479 2,677,234 67,098 98%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 206 3,454 9,015 - 36,546 9%
328 SBCDA 2003 Debt Reserve 50,000 344 5,775 15,072 - 44,225 12%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,027,750 - 512,875 - - 514,875 50%
353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0%
Total Debt Service Funds 1,117,750 551 522,105 24,087 - 595,646 47%
Total Redevelopment Commission Funds 47,705,743 661,369 13,257,591 16,182,979 10,578,024 23,870,128 50%
Grand Total 446,713,288 24,302,298 169,571,395 167,190,801 53,536,936 223,604,961 50%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - 30,837,463 - - - - - - 30,837,463 50,060,205 62% TIF Districts- - - - - 17,986,621 - - - - - - 17,986,621 27,016,823 67%Sub Total- - - - - 48,824,084 - - - - - - 48,824,084 77,077,028 63%Local Income Tax LIT Certified Shares1,076,071 1,076,071 1,076,071 1,076,071 1,076,071 1,076,071 - - - - - - 6,456,428 12,912,855 50% LIT for Economic Development 1,059,543 1,048,889 1,048,889 1,048,889 1,048,889 1,048,889 - - - - - - 6,303,987 12,714,514 50% LIT for Public Safety757,860 757,860 757,860 757,860 757,860 757,860 - - - - - - 4,547,159 9,094,317 50% LIT for Redevelopment92 92 92 92 92 92 - - - - - - 549 1,099 50% LIT Additional - Supplemental Distrib- - - - 1,131,137 - - - - - - - 1,131,137 1,131,137 100% Sub Total2,893,565 2,882,911 2,882,911 2,882,911 4,014,048 2,882,911 - - - - - - 18,439,259 35,853,922 51%Total Taxes2,893,565 2,882,911 2,882,911 2,882,911 4,014,048 51,706,996 - - - - - - 67,263,344 112,930,950 60%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - 2,014,998 - - - - - - 2,014,998 3,821,272 53% Commercial Vehicle Tax- - - - - 462,171 - - - - - - 462,171 840,828 55% Hotel Motel Tax540,187 - - 191,500 - - - - - - - - 731,687 1,255,937 58%Sub Total540,187 - - 191,500 - 2,477,169 - - - - - - 3,208,856 5,918,037 54%State Shared Revenue Liquor Excise Tax- - - - - 30,773 - - - - - - 30,773 80,000 38% Liquor Gallonage Tax65,691 - - 61,643 - - - - - - - - 127,334 229,407 56% Cigarette Tax- - - - - 130,102 - - - - - - 130,102 288,334 45% Gasoline Tax468,382 500,477 521,342 517,482 556,744 536,706 - - - - - - 3,101,134 5,882,500 53% Wheel Tax140,003 110,670 174,810 199,428 237,634 195,094 - - - - - - 1,057,640 2,000,000 53% State Pension Subsidy- - - - - 5,029,486 - - - - - - 5,029,486 10,051,971 50% Sub Total674,076 611,147 696,152 778,553 794,378 5,922,161 - - - - - - 9,476,467 18,532,212 51% Grants Federal Grants33,327 442,874 542,832 1,305,330 29,691,344 464,112 - - - - - - 32,479,819 50,332,656 65% State Grants23,785 - 141,622 22,507 48,650 19,599 - - - - - - 256,163 752,238 34% Sub Total57,112 442,874 684,454 1,327,837 29,739,994 483,711 - - - - - - 32,735,982 51,084,894 64% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 5,550 - - - - - - - - - - 5,550 68,550 8% Federal Seized Drug- - - - - - - - - - - - - 25,000 0% State Seized Drug- 808 3,416 8,888 - 3,965 - - - - - - 17,076 17,076 100%Sub Total- 36,358 3,416 8,888 - 3,965 - - - - - - 52,626 140,626 37%Total Intergovernmental Revenue 1,271,375 1,090,379 1,384,022 2,306,777 30,534,372 8,887,005 - - - - - - 45,473,931 75,675,769 60%Licenses & PermitsBusiness Business Licenses12,517 21,063 17,002 13,475 16,156 6,566 - - - - - - 86,778 105,020 83% Taxi Cab Licensing21 55 55 370 870 - - - - - - - 1,371 2,700 51% Sub Total12,538 21,118 17,057 13,845 17,026 6,566 - - - - - - 88,149 107,720 82% Nonbusiness Lawn Parking- - - - - 589 - - - - - - 589 10,000 6% Engineering3,150 13,280 11,460 17,265 7,725 5,395 - - - - - - 58,275 127,000 46% Right-of-Way Closures- - 250 250 175 575 - - - - - - 1,250 3,000 42% Park Food Sales Permit- - - - 30 28 - - - - - - 58 58 100% Fire Dept-Building Plan Review706 1,133 2,656 1,856 2,013 2,229 - - - - - - 10,593 24,000 44% Building Department124,091 85,198 129,678 124,315 142,613 138,393 - - - - - - 744,288 1,772,552 42% SBARC - Pet Licenses2,820 3,055 4,655 5,485 2,745 4,860 - - - - - - 23,620 31,200 76%Sub Total130,767 102,666 148,699 149,171 155,301 152,069 - - - - - - 838,673 1,967,810 43%Total Licenses & Permits143,305 123,784 165,756 163,015 172,326 158,635 - - - - - - 926,821 2,075,530 45%Period Ending: June 30, 202119
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Charges for ServicesGeneral Government Plan Commission Charges- 350 650 350 500 250 - - - - - - 2,100 4,100 51% Copies of Public Records- - - - - - - - - - - - - 1,200 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 60 120 180 340 140 200 - - - - - - 1,040 1,920 54% IT Services- - - - - - - - - - - - - - NA Sub Total60 470 830 690 640 450 - - - - - - 3,140 7,220 43%Public Safey Accident Report Copies5,986 6,349 7,126 7,489 6,463 6,683 - - - - - - 40,096 89,000 45% Gun Permit Applications6,641 4,758 6,790 7,082 4,102 3,670 - - - - - - 33,043 45,000 73% Traffic Signal Maintenance13,457 13,457 - 73,065 47,908 13,457 - - - - - - 161,345 224,670 72% EMS Special Event Coverage- - - - 30,990 28,508 - - - - - - 59,498 150,000 40% Regional Academy Tuition- 8,400 1,950 7,600 1,500 - - - - - - - 19,450 25,000 78% River Rescue School Tuition31,850 - - 450 - 10,400 - - - - - - 42,700 90,000 47% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service218,556 219,951 220,674 280,859 315,800 329,252 - - - - - - 1,585,093 3,000,000 53% Medicaid Reimbursements- - - 590,368 - - - - - - - - 590,368 443,000 133% Neo Natal Revenue- - 126 (126) - - - - - - - - - - NA EMS for County- 476,340 - 158,780 158,780 158,780 - - - - - - 952,680 1,837,850 52% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Police Special Event Coverage- - - - - - - - - - - - - 15,000 0% Crime Lab Services813 2,369 1,963 1,400 450 1,438 - - - - - - 8,431 10,000 84% EMS Late Payment Interest- 1,979 1,191 1,147 586 1,932 - - - - - - 6,834 15,000 46% Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total277,303 733,603 239,819 1,128,113 566,580 554,120 - - - - - - 3,499,538 6,005,020 58% Highways & Streets Sale of Signs/Materials- - - - - - - - - - - - - 5,000 0% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total- - - - - - - - - - - - - 8,000 0% Culture & Recreation Morris Performing Arts Center1,293 - - 8,004 24,513 144,861 - - - - - - 178,671 835,000 21% Palais Royale Ballroom14,903 5,530 21,902 7,256 5,852 9,567 - - - - - - 65,010 150,400 43% Parks & Recreation197,197 107,814 228,135 233,107 301,986 379,768 - - - - - - 1,448,007 2,731,450 53% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center15,521 12,117 123,098 45,048 126,096 105,626 - - - - - - 427,506 2,650,000 16% Sub Total228,914 125,460 373,136 293,415 458,446 639,822 - - - - - - 2,119,193 6,396,850 33% Health - Animal Care & Control Pet Impound Reclaim Fee210 145 405 945 525 610 - - - - - - 2,840 6,300 45% Pet Adoption Fees1,386 1,707 1,110 2,044 1,044 2,188 - - - - - - 9,479 32,000 30% Pick Up Fees40 - - 50 120 80 - - - - - - 290 550 53% Pet Micro Chipping300 110 320 580 340 460 - - - - - - 2,110 3,325 63% Vet Expenses190 65 247 630 288 317 - - - - - - 1,738 2,025 86% Pet Euthanasia20 20 20 20 20 - - - - - - - 100 - NA Animal Surrenders460 280 1,000 880 720 490 - - - - - - 3,830 8,000 48% Cremation348 - 51 178 483 43 - - - - - - 1,103 525 210% Rabies Specimin Prep- - 60 - 30 60 - - - - - - 150 525 29% Boarding- - - - - 1,038 - - - - - - 1,038 - NA Sub Total2,954 2,327 3,213 5,327 3,570 5,286 - - - - - - 22,677 53,250 43%20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Charges for Services Other DCI Staff Contracts6,500 485,527 121,664 50,732 54,770 105,275 - - - - - - 824,468 1,374,146 60% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages102,331 62,416 73,522 81,091 57,128 77,322 - - - - - - 453,809 900,000 50% Parking-Century Center1,280 1,125 14,860 3,460 5,355 5,815 - - - - - - 31,895 100,000 32% Central Services-Internal Customers 498,636 475,798 630,557 540,064 482,750 622,627 - - - - - - 3,250,432 7,931,504 41% Central Services-External Customers 18,366 29,893 29,647 - 58,183 33,157 - - - - - - 169,246 674,199 25% Employee & Employer Assessments 1,350,100 1,325,420 1,353,323 1,332,060 1,345,076 1,318,837 - - - - - - 8,024,815 16,280,231 49% Sub Total1,977,212 2,380,179 2,223,573 2,007,407 2,003,261 2,163,033 - - - - - - 12,754,664 27,295,080 47% Sanitation Trash Collection/Residential566,808 444,281 437,845 438,116 438,472 440,593 - - - - - - 2,766,115 4,473,200 62% Trash Collection/Commercial12,966 9,090 9,055 9,248 9,259 9,237 - - - - - - 58,855 92,987 63% Trash Collection/Apt 2 Units4,648 3,825 3,639 3,777 3,808 3,738 - - - - - - 23,435 44,200 53% Trash Collection/Apt 3 Units2,329 1,742 1,706 1,706 1,740 1,818 - - - - - - 11,041 21,100 52% Trash Collection/Apt 4 Units2,485 2,166 2,134 2,111 2,104 2,106 - - - - - - 13,106 24,000 55% Trash Collection/Seniors17,551 96 300 258 228 228 - - - - - - 18,663 340,000 5% Trash Collection/Special Pickup2,700 1,760 2,638 3,080 1,880 3,240 - - - - - - 15,298 32,000 48% Trash Collection/Yard Waste Pickup- - 90 130 20 40 - - - - - - 280 250 112% Misc/Additional Trash Totes15,049 (1,344) (441) 86 (303) (342) - - - - - - 12,705 162,000 8% Misc/Return Trip Customer Error2,525 1,530 1,730 1,110 880 1,040 - - - - - - 8,815 5,000 176% Misc/Contamination Fee- - - 10 200 210 - - - - - - 420 500 84% Misc/Tote Replacement Fee400 300 400 250 334 624 - - - - - - 2,308 3,000 77% Misc/Trash Start Fee5,104 2,810 3,570 4,100 3,960 5,710 - - - - - - 25,254 48,000 53% Misc/Yard Waste Totes- - 2 35,442 36,624 37,672 - - - - - - 109,740 260,000 42% Sub Total632,564 466,256 462,668 499,424 499,208 505,913 - - - - - - 3,066,034 5,506,237 56% Utilities - Water Metered Sales/Residential899,835 604,003 651,414 621,685 646,183 803,793 - - - - - - 4,226,913 7,994,505 53% Metered Sales/Commercial245,452 172,629 187,410 189,675 188,311 205,825 - - - - - - 1,189,301 2,536,515 47% Metered Sales/Industrial35,083 18,277 43,275 27,680 29,198 31,816 - - - - - - 185,329 485,540 38% Metered Sales/Multi Famly131,843 96,662 108,130 106,551 99,960 109,094 - - - - - - 652,240 1,211,773 54% Bulk Sales/Olive St29 29 - - - - - - - - - - 58 7,000 1% Metered Sales/Institution13,811 10,230 9,261 9,961 10,460 11,217 - - - - - - 64,939 131,355 49% Public Fire Protection256,006 218,316 216,704 264,338 215,048 118,769 - - - - - - 1,289,181 2,553,185 50% Private Fire Protection(2,112) 37,839 38,077 37,978 37,755 37,612 - - - - - - 187,149 480,120 39% Sales to Public Authorities39,481 34,170 32,054 28,557 31,920 42,977 - - - - - - 209,159 282,805 74% Irrigation Sales14,502 3,152 1,548 8,995 145,954 282,587 - - - - - - 456,738 1,354,840 34% Other Water/Misc Service18,645 9,884 13,544 14,714 35,316 26,612 - - - - - - 118,715 465,500 26% Backflow Prevention Insp.17,675 22,725 20,275 10,125 6,750 13,075 - - - - - - 90,625 159,200 57% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 - 434 - - - - - - - - - 1,784 16,200 11% Revenue From Cut Off Fees- 150 375 525 525 375 - - - - - - 1,950 5,000 39% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance119,606 89,335 88,159 88,064 88,074 88,284 - - - - - - 561,522 1,041,115 54% System Development Fee444 62,423 3,001 7,703 14,971 5,993 - - - - - - 94,534 210,000 45% Sub Total1,791,649 1,379,824 1,413,660 1,416,551 1,550,424 1,778,028 - - - - - - 9,330,135 18,978,653 49%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Charges for Services Utilities - Sewage Metered Sales/Residential 2,306,914 1,744,705 1,735,503 1,713,690 1,719,599 1,756,843 - - - - - - 10,977,254 19,280,912 57% Metered Sales/Commercial722,542 628,267 567,277 602,329 624,001 629,819 - - - - - - 3,774,235 7,285,095 52% Metered Sales/Industrial364,003 464,185 406,552 419,021 489,756 419,914 - - - - - - 2,563,430 5,194,000 49% Metered Sales/Multi Famly297,204 257,940 262,684 254,823 256,118 259,014 - - - - - - 1,587,783 3,031,160 52% Metered Sales/Institution32,407 25,676 26,010 25,117 25,884 27,299 - - - - - - 162,393 288,120 56% Sales to Public Authority90,872 70,069 76,152 73,872 74,470 93,631 - - - - - - 479,065 1,081,410 44% Whlsl Meter/New Carlisle22,739 - - - - - - - - - - - 22,739 245,857 9% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 327,195 0% Dumping Fees3,903 3,815 1,033 3,605 3,763 2,538 - - - - - - 18,655 22,116 84% Organic Resources16,991 150 14,556 6,661 5,675 6,884 - - - - - - 50,917 59,780 85% Laboratory Service Fees- 15 - - 160 - - - - - - - 175 1,500 12% Discharge Permit Fees3,500 1,750 - - 2,500 - - - - - - - 7,750 5,500 141% System Development Fee1,069 151,503 10,324 18,568 23,754 14,479 - - - - - - 219,696 294,000 75% Sewer Repair Insurance65,905 49,318 48,696 48,653 48,436 48,698 - - - - - - 309,706 579,500 53% Sewer Repair Deductible10,271 6,217 11,765 7,149 8,249 7,267 - - - - - - 50,918 65,605 78% Misc Revenues- - - - - - - - - - - - - 194,040 0% RINS Credits- - - - - - - - - - - - - 45,000 0% Disconnect Program Fee10,729 (8,808) - - - - - - - - - - 1,921 - NA Storm Water Fees117,908 87,317 85,389 85,478 85,806 86,619 - - - - - - 548,517 1,020,677 54%Organic Resources-Mulch/Compost35 - 6,946 12,682 13,460 2,827 - - - - - - 35,951 51,940 69% Clean Air/ReLeaf51,483 38,089 37,556 37,531 37,588 37,686 - - - - - - 239,931 451,610 53% Sub Total4,118,473 3,520,208 3,290,442 3,309,178 3,419,218 3,393,516 - - - - - - 21,051,035 39,525,017 53%Total Charges for Services9,029,129 8,608,326 8,007,341 8,660,106 8,501,346 9,040,169 - - - - - - 51,846,416 103,775,327 50%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 8,000 0% Bad Checks Fines11 20 10 12 24 - - - - - - - 77 779 10% Credit Reports- - - - - - - - - - - - - - NA Court Fees- 1,344 - 1,322 - - - - - - - - 2,666 10,000 27% Plan Commission Application Fee250 2,700 1,600 2,400 2,300 1,600 - - - - - - 10,850 18,480 59% Zoning Appeals Application Fee650 125 700 1,425 1,625 1,675 - - - - - - 6,200 12,360 50% Zoning Admin Fees1,100 750 1,050 1,600 1,300 1,700 - - - - - - 7,500 8,000 94% Zoning Admin Fines- - - - - - - - - - - - - 3,000 0% Tax Abatement Admin Fees- - 2,913 1,956 - 2,211 - - - - - - 7,080 15,000 47% Test Filling Fees50 200 250 200 150 50 - - - - - - 900 900 100% Econ Dev-CDBG Loan Late Fees- - - 10 - 490 - - - - - - 500 500 100% Sub Total2,061 5,139 6,523 8,925 5,399 7,726 - - - - - - 35,773 77,019 46%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee20 5 - 5 - - - - - - - - 30 - NA Rental Unit Safety Fees- - - - 750 1,500 - - - - - - 2,250 100,000 2% Demolition & Boarding3,098 4,325 4,317 4,378 1,371 2,470 - - - - - - 19,959 98,200 20% Collections449 2,491 2,008 1,250 - 429 - - - - - - 6,626 3,600 184% Environmental Violations24,439 10,500 22,026 14,383 10,002 27,016 - - - - - - 108,365 131,000 83% Ordinance Violation650 - 2,900 7,600 2,411 2,210 - - - - - - 15,771 48,400 33% Animal Ordinance Violation19,610 28,495 (44,295) 2,017 550 1,096 - - - - - - 7,473 - NA Forfeitures-Civil Penalties425 1,038 985 10,012 250 2,195 - - - - - - 14,905 121,000 12%Sub Total48,690 46,854 (12,058) 39,645 15,333 36,915 - - - - - - 175,379 515,100 34%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Fines, Forfeitures, & FeesParkingStreet Parking Fines2,761 2,432 4,140 6,436 3,815 6,221 - - - - - - 25,806 66,100 39%Public Safety False Alarms Fine4,173 11,366 3,712 2,023 2,512 4,255 - - - - - - 28,042 100,300 28% Noise Ordinance115 95 70 20 2,986 3,074 - - - - - - 6,360 1,000 636% Curfew Violation- - - - - - - - - - - - - 1,000 0% Impound Towing Fees530 620 740 570 610 640 - - - - - - 3,710 10,000 37%Sub Total4,818 12,081 4,522 2,613 6,108 7,970 - - - - - - 38,111 112,300 34% Total Fines, Forfeitures, & Fees58,330 66,506 3,127 57,619 30,655 58,832 - - - - - - 275,068 770,519 36%Other IncomeMiscellaneous Revenue Miscellaneous Revenue51,848 106,822 37,233 100,461 26,239 24,004 - - - - - - 346,607 526,206 66% Sale of Scrap Metal3,876 2,116 3,590 1,476 1,623 3,790 - - - - - - 16,472 26,490 62% Bond Interest Rebate- - - 45,718 - - - - - - - - 45,718 88,057 52% Bosch Principal Income- - 17,736 - - 17,869 - - - - - - 35,604 69,632 51% Bosch Interest Income IDFA- - 267 - - 134 - - - - - - 401 2,379 17% Origination Fees- - - 7,750 - - - - - - - - 7,750 7,000 111% Loan Servicing Fees8,703 7,908 - - - 359 - - - - - - 16,970 17,000 100% Sub Total64,427 116,846 58,826 155,405 27,862 46,155 - - - - - - 469,522 736,764 64% Bank Account Interest247,262 74,427 67,151 385,080 47,893 56,887 - - - - - - 878,700 2,541,332 35% Rental of Property2,047 20,300 20,761 7,063 23,786 10,832 - - - - - - 84,788 126,103 67% Donations548,608 1,502 609,311 994 1,214 388,893 - - - - - - 1,550,523 4,866,760 32% 3rd Party Revenue Cable TV Franchise Fees- - 162,574 - 169,473 - - - - - - - 332,047 700,000 47% AT&T Franchise Fees- - - 35,160 - - - - - - - - 35,160 135,000 26%Sub Total- - 162,574 35,160 169,473 - - - - - - - 367,207 835,000 44%Total Other Income862,344 213,075 918,624 583,702 270,229 502,767 - - - - - - 3,350,741 9,105,959 37%Reimbursements Miscellaneous Reimbursements645 9,160 3,926 (96,588) 5,405 117,425 - - - - - - 39,972 63,117 63% Insurance Claim- - - - - - - - - - - - - 40,000 0% IT Services6,471 6,377 6,471 6,471 6,471 6,471 - - - - - - 38,730 77,647 50% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Lamppost Program- - - 1,350 1,800 3,500 - - - - - - 6,650 8,000 83% Energy Rebates- - - - 77,120 - - - - - - - 77,120 75,979 102% Repair Reimbursement75 - 75 8,604 - 710 - - - - - - 9,464 - NA Salary/Overtime Reimb2,574 9,900 8,421 3,140 9,489 46,731 - - - - - - 80,254 387,000 21% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates- 340,848 31,192 30,441 198,970 - - - - - - - 601,450 601,450 100% Beck's Lake Reimbursement- - 8,114 - - - - - - - - - 8,114 8,114 100% EPA Professional Services- - - - - - - - - - - - - - NA Total Reimbursements9,764 366,284 58,200 (46,582) 299,254 174,836 - - - - - - 861,755 1,313,107 66%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,435,249 3,433,527 3,548,093 3,444,470 11,274,105 3,459,807 - - - - - - 31,595,251 56,407,468 56% PILOT512,861 512,860 512,860 512,860 512,860 512,860 - - - - - - 3,077,161 6,154,321 50% Administration Cost Allocation696,661 696,674 696,674 696,674 696,674 696,674 - - - - - - 4,180,031 8,360,075 50% IT Cost Allocation760,815 760,821 760,821 760,821 760,821 760,821 - - - - - - 4,564,920 9,129,846 50% Liability Insurance Allocation272,054 272,086 272,086 272,086 272,086 272,086 - - - - - - 1,632,484 3,265,000 50% Payroll Cost Allocation206,352 206,348 206,348 206,348 206,348 206,348 - - - - - - 1,238,092 2,506,180 49% Facilities Management Allocation10,818 10,797 10,797 10,797 10,797 10,797 - - - - - - 64,803 129,585 50% Utility Customer Service Mgmt Allocation147,022 147,019 147,019 147,019 147,019 147,019 - - - - - - 882,117 1,764,231 50% Sub Total9,041,832 6,040,132 6,154,698 6,051,075 13,880,710 6,066,412 - - - - - - 47,234,859 87,716,706 54%Sale of Assets Sale of Capital Assets- - - - - - - - - - - - - 13,000 0% Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property1,000 24,993 - - - - - - - - - - 25,993 100,000 26% Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 10,000 0% Sub Total1,000 24,993 - - - - - - - - - - 25,993 123,000 21% Issuance of Debt Capital Lease Proceeds- - - - - 900,928 - - - - - - 900,928 900,928 100% Bond Proceeds- - - 76,100 7,533,900 - - - - - - - 7,610,000 7,610,000 100% Premium on Bonds- - - - 1,250,022 - - - - - - - 1,250,022 1,250,022 100% Sub Total- - - 76,100 8,783,922 900,928 - - - - - - 9,760,950 9,760,950 100% Refunds Refunds273 3,622 5,874 60,359 13,007 (6,469) - - - - - - 76,666 62,847 122% Specific Stop Loss- - - 133,739 3,884 58,968 - - - - - - 196,590 196,590 100% Utility Receipts Tax Refund- - - 10,695 - - - - - - - - 10,695 10,695 100% Sub Total273 3,622 5,874 204,793 16,891 52,499 - - - - - - 283,951 270,132 105% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 211,261 - 6,000 - 250,000 - - - - - - 473,261 701,038 68% Interfund Loan - Interest Income- 35,403 - - - - - - - - - - 35,403 66,291 53% Other Loan - Principal Income429 5,931 611 2,922 443 4,875 - - - - - - 15,210 31,996 48% Other Loan - Interest Income- - - 417 97,760 1,631 - - - - - - 99,808 202,300 49% Sub Total6,429 252,595 611 9,339 98,202 256,506 - - - - - - 623,682 1,001,625 62%Total Other Sources9,049,534 6,321,342 6,161,183 6,341,306 22,779,725 7,276,346 - - - - - - 57,929,436 98,872,413 59%Revenue Total23,317,346 19,672,607 19,581,165 20,948,855 66,601,955 77,805,585 - - - - - - 227,927,513 404,519,574 56%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 73,215 65,435 75,228 98,307 74,555 74,695 - - - - - - 461,435 1,006,485 46%Community Initiatives101 14,825 28,771 350,437 34,534 87,780 48,869 - - - - - - 565,216 1,290,881 44%Clerk101 52,635 54,274 45,970 59,562 48,108 42,266 - - - - - - 302,816 668,839 45%Community Police Review Office 101- - - - - 2,701 - - - - - - 2,701 123,530 2%Common Council101 27,616 55,413 34,572 51,579 54,178 71,361 - - - - - - 294,719 737,921 40%General City101- - 43,000 - - - - - - - - - 43,000 43,000 100%Controller' Office101 162,116 161,321 180,742 214,656 153,328 196,526 - - - - - - 1,068,689 2,308,428 46%Human Resources101 55,358 49,024 54,884 74,531 44,468 49,532 - - - - - - 327,797 735,444 45%Diversity & Inclusion101 31,137 32,682 29,936 44,969 43,126 40,624 - - - - - - 222,474 700,014 32%Human Rights101 19,745 22,471 21,853 25,909 18,181 20,164 - - - - - - 128,323 438,995 29%Legal101 118,717 115,419 123,427 152,534 123,126 98,063 - - - - - - 731,286 1,559,166 47%Sub Total555,364 584,810 960,050 756,581 646,849 644,801 - - - - - - 4,148,455 9,612,703 43%Public WorksEngineering101 262,290 251,902 235,407 311,482 229,537 228,693 - - - - - - 1,519,310 3,516,584 43%Office of Sustainability101 1,677 1,679 1,679 4,679 1,679 6,080 - - - - - - 17,473 226,136 8%AmeriCorps Grant Program101 22,699 22,800 22,938 32,103 24,899 20,446 - - - - - - 145,885 431,824 34%Sub Total286,666 276,380 260,024 348,264 256,114 255,219 - - - - - - 1,682,668 4,174,544 40%Public SafetyPolice101 2,463,331 2,335,463 2,420,377 3,026,710 2,248,136 2,348,097 - - - - - - 14,842,114 30,712,105 48%Crime Lab101 54,445 56,520 50,186 62,916 51,419 50,673 - - - - - - 326,160 798,425 41%Fire101 2,114,952 1,946,682 2,061,821 2,782,873 1,961,237 2,090,396 - - - - - - 12,957,960 26,552,821 49%EMS101 64,246 63,033 54,728 60,370 53,689 49,322 - - - - - - 345,388 816,358 42%Fire Training Center101 2,553 - 2,364 794 2,894 806 - - - - - - 9,410 148,000 6%Sub Total4,699,527 4,401,697 4,589,476 5,933,664 4,317,376 4,539,293 - - - - - - 28,481,032 59,027,708 48%Arts & CultureMorris PAC101 76,560 68,405 81,945 108,769 82,116 95,687 - - - - - - 513,482 1,388,573 37%Palais Royale101 17,172 9,582 13,544 13,554 9,912 15,653 - - - - - - 79,417 225,756 35%Sub Total93,731 77,987 95,489 122,323 92,028 111,340 - - - - - - 592,899 1,614,330 37%Total General Fund5,635,288 5,340,875 5,905,038 7,160,831 5,312,367 5,550,654 - - - - - - 34,905,053 74,429,285 47%Venues, Parks & ArtsParks & RecreationPark Administration201 137,889 120,770 112,863 131,681 128,165 125,313 - - - - - - 756,681 1,601,596 47%Park Maintenance201 547,125 484,603 510,762 737,946 558,862 595,042 - - - - - - 3,434,340 7,097,819 48%Golf Courses201 106,682 75,818 173,233 153,247 188,450 171,785 - - - - - - 869,215 1,541,045 56%Recreation201 288,470 161,421 170,904 201,063 217,160 277,678 - - - - - - 1,316,696 2,954,292 45%Marketing & Events201 66,132 62,736 73,805 100,835 77,530 43,967 - - - - - - 425,005 1,134,983 37%Park Projects & Capital201 9,616 99,009 469 688 29,778 26,923 - - - - - - 166,482 1,592,197 10%Potawatomi Zoo201 350,161 164 164 350,164 164 164 - - - - - - 700,981 701,965 100%Park Debt201- - - 4,400 - - - - - - - - 4,400 5,000 88%Morris Palais Marketing273- - - - 832 1,664 - - - - - - 2,496 29,984 8%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - - - - 3,533 - - - - - - 3,533 30,000 12%Morris PAC Improvement416- - - - - 81,702 - - - - - - 81,702 51,625 158%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%City Cemetery730- - - - - - - - - - - - - - NA Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total1,506,076 1,004,520 1,042,200 1,680,023 1,200,940 1,327,771 - - - - - - 7,761,530 16,890,506 46%Parking GaragesParking Enforcement601332 330 330 310 330 330 - - - - - - 1,962 13,962 14%Parking General Operations601 78,489 7,229 9,626 7,659 12,846 7,541 - - - - - - 123,391 565,052 22%Main Street Garage601 6,826 9,655 5,620 20,814 19,580 9,558 - - - - - - 72,054 240,171 30%Leighton Plaza Garage601 11,792 10,486 7,574 12,867 7,740 10,069 - - - - - - 60,529 240,278 25%Wayne Street Garage601 6,499 6,695 5,564 7,477 5,333 5,415 - - - - - - 36,983 181,432 20%Eddy St Commons Garage601- - - - - - - - - - - - - - NA Sub Total103,939 34,395 28,714 49,126 45,830 32,913 - - - - - - 294,918 1,240,895 24%Period Ending: June 30, 202125
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Century CenterCentury Center Operations 670 185,124 199,434 202,628 239,672 215,221 214,667 - - - - - - 1,256,746 4,233,454 30%Century Center Capital671- - - - - - - - - - - - - - NA Century Center Energy Saving672- - - 203,185 - - - - - - - - 203,185 406,711 50%Sub Total185,124 199,434 202,628 442,857 215,221 214,667 - - - - - - 1,459,931 4,640,165 31%Total Venues, Parks & Arts1,795,139 1,238,349 1,273,542 2,172,007 1,461,991 1,575,351 - - - - - - 9,516,379 22,771,566 42%Public SafetyPolice DepartmentPolice Seizures216 19,260 51,783 - - - - - - - - - - 71,043 97,043 73%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 148,048 31,551 16,730 28,546 3,529 41,897 - - - - - - 270,302 397,330 68%Public Safety Local Income Tax - Police 249 347,023 306,344 323,476 488,923 403,183 431,690 - - - - - - 2,300,639 4,737,560 49%Police Take Home Vehicle278- - 165 105 - - - - - - - - 270 50,000 1%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- - - - - - - - - - - - - 17,250 0%COPS More Grants295- - 8,625 25,273 10,696 20,084 - - - - - - 64,678 175,151 37%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705- - - - - - - - - - - - - - NA Sub Total514,331 389,678 348,995 542,847 417,408 493,672 - - - - - - 2,706,932 5,503,834 49%Fire DepartmentPublic Safety Local Income Tax - Fire 249 328,355 307,712 314,398 496,564 398,923 439,457 - - - - - - 2,285,409 4,880,453 47%Fire Department Capital287 561,345 - 48,125 4,750 167,231 100,364 - - - - - - 881,815 3,686,776 24%EMS Operating Fund288 607,079 - - - - - - - - - - - 607,079 707,215 86%Haz-Mat289- - - - - - - - - - - - - 10,000 0%Indiana River Rescue291 (1,300) 1,950 2,243 5,548 9,479 14,055 - - - - - - 31,975 92,300 35%Sub Total1,495,479 309,662 364,767 506,862 575,633 553,875 - - - - - - 3,806,278 9,376,744 41%Total Public Safety2,009,810 699,340 713,762 1,049,709 993,041 1,047,547 - - - - - - 6,513,210 14,880,578 44%Public WorksStreetsMotor Vehicle Highway202 1,909,790 917,821 1,183,120 644,891 601,766 691,953 - - - - - - 5,949,341 11,043,895 54%Local Roads & Streets251 369,450 249,783 313,567 261,492 492,375 265,188 - - - - - - 1,951,855 4,829,250 40%LOIT 2016 Special Distribution 257- 23,927 - - - - - - - - - - 23,927 209,463 11%Local Road & Bridge Grant265 778,207 - 360,033 - - - - - - - - - 1,138,240 3,420,585 33%MVH Restricted Fund266 31,279 143,527 81,664 127,160 53,233 408,216 - - - - - - 845,078 3,476,587 24%Major Moves412 6,587 922 - 31,089 - 16,227 - - - - - - 54,825 747,059 7%Project ReLeaf655 45,025 45,026 44,816 44,761 45,155 44,913 - - - - - - 269,696 634,287 43%Sub Total3,140,338 1,381,008 1,983,200 1,109,393 1,192,528 1,426,497 - - - - - - 10,232,963 24,361,126 42%Solid WasteSolid Waste Operations610 412,061 350,113 736,836 591,302 551,143 673,449 - - - - - - 3,314,904 6,789,740 49%Solid Waste Capital611 161,823 147,604 - 76,259 128,665 - - - - - - - 514,352 1,440,255 36%Sub Total573,884 497,717 736,836 667,561 679,808 673,449 - - - - - - 3,829,256 8,229,995 47%Water WorksWater Works Operations620 1,976,533 1,729,387 1,414,873 1,753,794 1,433,385 1,665,555 - - - - - - 9,973,528 22,233,330 45%Water Works Capital622 128,880 6,134 73,444 42,292 30,128 281,627 - - - - - - 562,504 6,264,442 9%Water Works Deposit624 1,138 360 327 1,899 240 252 - - - - - - 4,215 17,381 24%Water Works Sinking (Debt Service) 6252 36 65 1,068 95 208,188 - - - - - - 209,455 1,535,817 14%Water Works Bond Reserve626 1,251 392 357 2,074 262 275 - - - - - - 4,612 20,000 23%Water Works Oper & Maint Reserve 629 2,624 822 749 4,349 549 577 - - - - - - 9,670 41,884 23%Sub Total2,110,429 1,737,131 1,489,816 1,805,476 1,464,659 2,156,474 - - - - - - 10,763,984 30,112,854 36%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Wastewater/Sewer/Organic ResourcesSewer Repair Insurance 640 49,434 87,137 53,150 76,879 29,934 83,569 - - - - - - 380,102 860,002 44%Sewer Division641 638,176 461,187 407,204 1,661,137 384,570 431,588 - - - - - - 3,983,861 8,765,680 45%Concrete Crew641 40,163 41,072 40,058 43,078 33,127 32,091 - - - - - - 229,591 514,138 45%Wastewater Operations641 2,594,127 2,461,601 2,623,054 2,624,470 2,414,380 2,819,558 - - - - - - 15,537,188 35,487,470 44%Organic Resources641 181,923 144,899 89,810 138,436 65,050 72,867 - - - - - - 692,984 1,517,674 46%Sewage Works Capital642 38,486 - - 332,694 1,071,582 528,119 - - - - - - 1,970,882 13,278,180 15%Sewage Works Oper & Maint Reserve 643 5,000 1,566 1,428 8,289 1,047 1,099 - - - - - - 18,429 75,112 25%Sewage Works Sinking (Debt Service) 649- - - 1,850 756,833 - - - - - - - 758,683 7,694,771 10%Sewage Works Customer Deposit 654585 187 183 1,095 142 152 - - - - - - 2,344 5,578 42%Sub Total3,547,894 3,197,649 3,214,887 4,887,928 4,756,665 3,969,042 - - - - - - 23,574,064 68,198,605 35%Storm Water FeesStorm Sewer Fund667 23,535 42,547 74,799 2,402 10,528 149,669 - - - - - - 303,480 1,789,594 17%Sub Total23,535 42,547 74,799 2,402 10,528 149,669 - - - - - - 303,480 1,789,594 17%Total Public Works9,396,080 6,856,051 7,499,538 8,472,760 8,104,188 8,375,131 - - - - - - 48,703,748 132,692,174 37%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 9,540 4,200 6,794 21,159 7,805 4,133 - - - - - - 53,631 59,671 90%State Grant210- - 18,003 - - 18,003 - - - - - - 36,005 672,694 5%DCI Operating 211 257,023 258,754 310,110 355,536 251,364 263,979 - - - - - - 1,696,765 4,139,650 41%DCI Grants212 164,339 190,486 53,005 177,225 143,633 161,071 - - - - - - 889,759 9,006,825 10%Unsafe Building219 11,653 940 560 910 3,590 14,429 - - - - - - 32,082 113,805 28%Rental Units Regulation221 14,919 14,919 14,920 20,781 14,921 15,493 - - - - - - 95,952 368,577 26%Neighborhood Code Enforcement 230 190,533 148,755 149,130 241,049 156,817 146,300 - - - - - - 1,032,584 2,483,743 42%Animal Care & Control230 46,225 42,467 35,120 41,771 28,595 42,628 - - - - - - 236,806 573,212 41%NEAT Crew230 68,401 79,080 75,733 92,562 76,424 94,585 - - - - - - 486,784 1,033,471 47%UDAG410 6,000 - - 6,000 - - - - - - - - 12,000 24,000 50%Building Dept Operations600 145,412 125,164 159,575 140,902 114,362 108,913 - - - - - - 794,328 1,669,946 48%Industrial Revolving Fund754 11,287 199,126 141,967 612,661 3,809 12,762 - - - - - - 981,611 7,488,560 13%Total Dept of Community Investment925,331 1,063,891 964,916 1,710,557 801,318 882,294 - - - - - - 6,348,307 27,634,153 23%Liability InsuranceSafety & Risk Management226 2,348 1,915 5,354 1,802 1,832 2,502 - - - - - - 15,753 67,374 23%Business Insurance226 26,242 - 41,575 4,708 24,632 - - - - - - - 97,158 895,000 11%Liability Insurance226 43,831 15,444 82,161 16,476 29,573 16,181 - - - - - - 203,666 2,515,835 8%Workers Compensation226 57,343 99,567 78,221 218,172 44,574 523,884 - - - - - - 1,021,761 1,273,753 80%Catastrophic Events226213 22,840 - - 1,215 - - - - - - - 24,268 40,321 60%Total Liability Insurance129,977 139,766 207,310 241,158 101,827 542,567 - - - - - - 1,362,604 4,792,282 28%Central ServicesEquipment Services222 520,271 494,784 773,734 681,423 530,934 630,522 - - - - - - 3,631,667 8,220,259 44%Print Shop222835 835 835 - - - - - - - - - 2,504 3,340 75%Radio Shop222 19,443 25,577 22,892 21,690 14,077 14,111 - - - - - - 117,791 268,992 44%Building Maintenance222 15,837 16,627 11,362 18,901 15,670 16,506 - - - - - - 94,902 206,275 46%Facilities Management222 11,458 11,691 11,938 14,602 11,921 11,477 - - - - - - 73,086 157,031 47%Central Services Capital224- 7,500 72,763 4,245 - 16,396 - - - - - - 100,904 128,212 79%Total Central Services567,844 557,014 893,523 740,861 572,602 689,012 - - - - - - 4,020,855 8,984,109 45%27
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Capital & Debt Service Funds2017 Park Bond Debt Service 312 580,058 - - - - - - - - - - - 580,058 1,189,193 49%2018 Fire Station #9 Debt Service 350 175,941 - - - - - - - - - - - 175,941 345,307 51%Local Income Tax - Certified Shares 404 1,098,936 1,245,315 755,069 680,226 576,414 659,035 - - - - - - 5,014,995 15,086,396 33%Cumulative Capital Development 406 28,103 26,958 - 48,541 107,261 - - - - - - - 210,863 397,118 53%Cumulative Capital Improvement 407 21,850 21,845 21,845 21,845 21,845 21,845 - - - - - - 131,075 262,145 50%Local Income Tax - Economic Develop. 408 695,459 225,194 603,839 607,183 550,648 629,882 - - - - - - 3,312,205 17,177,250 19%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2021 Infrastructure Bond Capital 455- - - - 141,172 4,800 - - - - - - 145,972 8,601,026 2%2017 Park Bond Capital471 66,580 6,346 285,005 110,416 305,936 14,716 - - - - - - 788,999 5,459,738 14%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- 1,231,478 - - 364,950 - - - - - - - 1,596,428 2,858,669 56%South Bend Building Corporation 755- 1,445,278 647,198 - 8,860,022 - - - - - - - 10,952,498 12,035,889 91%2015 Smart Streets Bond Debt Service 756- 854,234 - 1,650 - - - - - - - - 855,884 1,712,819 50%2015 Park Bond Debt Service757- 185,516 - - - - - - - - - - 185,516 374,382 50%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - 25,681 0%2017 Eddy St. Commons Bond Debt 760- 744,500 - - - - - - - - - - 744,500 1,710,875 44%Total Capital & Debt Service2,666,927 5,986,664 2,312,956 1,469,860 10,928,247 1,330,278 - - - - - - 24,694,932 67,236,489 37%OtherInternal Service FundsIT / Innovation /311 Call Center 279 677,216 1,001,326 799,348 534,652 726,769 477,229 - - - - - - 4,216,539 11,078,601 38%Employee Benefits711 837,113 1,677,279 1,811,791 1,337,862 1,093,830 1,093,585 - - - - - - 7,851,461 18,740,402 42%Unemployment Comp713 13,632 5,737 44 2,648 8,524 6,475 - - - - - - 37,060 55,000 67%Parental Leave Fund714 7,250 10,936 19,229 8,544 10,979 12,883 - - - - - - 69,820 253,846 28%Sub Total1,535,210 2,695,278 2,630,412 1,883,706 1,840,102 1,590,172 - - - - - - 12,174,881 30,127,849 40%MiscellaneousGift, Donation, Bequest217 36,953 21,348 24,447 57,325 33,001 72,484 - - - - - - 245,558 861,593 29%Loss Recovery227 69,630 - - - - - - - - - - - 69,630 69,630 100%Human Rights Federal Grants258 45,493 12,773 19,048 21,549 17,379 14,704 - - - - - - 130,946 282,833 46%American Rescue Plan263- - 1,361 16,207 27,590 13,711 - - - - - - 58,868 - NA COVID-19 Response264 505,696 216,130 253,683 217,574 162,330 1,126,358 - - - - - - 2,481,771 3,691,004 67%Sub Total657,771 250,251 298,538 312,654 240,300 1,227,258 - - - - - - 2,986,772 4,905,060 61%Fiduciary FundsFire Pension701 346,209 344,372 345,182 339,276 354,500 339,126 - - - - - - 2,068,664 4,496,259 46%Police Pension702 515,145 521,956 499,533 496,414 493,810 491,541 - - - - - - 3,018,399 6,057,740 50%Sub Total861,354 866,328 844,715 835,690 848,310 830,667 - - - - - - 5,087,063 10,553,999 48%Total Other3,054,335 3,811,857 3,773,665 3,032,050 2,928,712 3,648,096 - - - - - - 20,248,716 45,586,909 44%Total Civil City26,180,730 25,693,807 23,544,251 26,049,794 31,204,293 23,640,929 - - - - - - 156,313,804 399,007,545 39%28
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: June 30, 2021Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 4,666,480 137,511 1,797,876 455,153 127,309 475,857 - - - - - - 7,660,185 27,590,104 28%TIF West Washington422- 518 - 1,600 - 20,266 - - - - - - 22,383 358,843 6%TIF River East Development Area 429 68,946 77,104 690 395,845 2,229 43,426 - - - - - - 588,240 3,216,913 18%TIF Southside Development #1 430 174,680 47,514 111,784 51,365 227,102 94,139 - - - - - - 706,584 6,343,516 11%TIF Douglas Road435- 1,368 - 3,808 - - - - - - - - 5,175 90,283 6%TIF River East Residential Area 436 1,981,000 246,664 205,104 673,180 - - - - - - - - 3,105,948 5,597,031 55%Sub Total6,891,106 510,679 2,115,453 1,580,950 356,640 633,688 - - - - - - 12,088,516 43,196,690 28%Redevelopment FundsRedevelopment General433 23,995 302,724 150,846 13,950 67,660 27,130 - - - - - - 586,305 813,297 72%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 30,228 - 22,800 7,637 - - - - - - - - 60,665 2,578,007 2%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total54,223 302,724 173,646 21,587 67,660 27,130 - - - - - - 646,971 3,391,303 19%Debt Service FundsAirport 2003 Debt Reserve315937 294 268 1,554 196 206 - - - - - - 3,454 40,000 9%SBCDA 2003 Debt Reserve328 1,567 491 447 2,598 328 344 - - - - - - 5,775 50,000 12%2019 South Shore Double Tracking 352- 512,875 - - - - - - - - - - 512,875 1,027,750 50%Sub Total2,504 513,659 715 4,151 524 551 - - - - - - 522,105 1,117,750 47%Total Redevelopment Funds6,947,833 1,327,062 2,289,814 1,606,689 424,824 661,369 - - - - - - 13,257,591 47,705,743 28%Total Expenditures33,128,564 27,020,869 25,834,065 27,656,483 31,629,117 24,302,298 - - - - - - 169,571,395 446,713,288 38%29
Civil City DebtCapital Leases147 2016 Central Services - Print Shop Copier 2016 N/A 2020 222 Monthly 32,525 1,838 - 1,838 16 - 1,854 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 645 - 645 6 - 651 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 345,933 - 345,933 2,764 - 348,697 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 823,956 - 823,956 9,420 - 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 16,243 - 16,243 186 - 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 258,698 - 258,698 2,910 - 261,609 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,209,108 - 598,320 21,980 610,788 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 1,171 - 1,171 11 - 1,182 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 671,622 - 332,563 11,448 339,059 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 26,750 - 26,750 670 - 27,420 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 584,102 - 584,102 15,898 - 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 3,378 - 2,345 94 1,033 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 3,683 - 2,201 121 1,481 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 3,057,462 - 1,196,093 76,218 1,861,369 1,272,311 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 3,993 - 3,993 46 - 4,040 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 163,790 - 60,664 6,812 103,126 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 100,679 - 51,484 4,075 49,194 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 4,737 - 4,737 101 - 4,838 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 320,450 - 103,448 9,422 217,002 112,870 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 123,645 - 38,720 7,802 84,925 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 4,019 - 4,019 102 - 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 20,400 - 8,505 795 11,894 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 3,293 - 1,589 238 1,704 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,046,121 - 290,471 22,205 755,651 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 62,827 - 30,647 3,141 32,180 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 31,976 - 10,280 1,162 21,695 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 7,527 - 5,984 239 1,543 6,223 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 106,282 - 33,714 5,314 72,569 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 175,066 - 51,893 7,551 123,173 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 4,297 - 3,002 146 1,295 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 2,650 - 1,851 90 799 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 3,544 - 1,194 150 2,350 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 2,264 - 842 94 1,422 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 5,995 - 2,309 247 3,686 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 7,894 - 2,838 330 5,056 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 2,387 - 758 116 1,629 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 30,510 - 30,510 758 - 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 18,347 - 5,316 842 13,031 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 192,785 - 95,438 3,856 97,347 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 3,958 - 2,018 151 1,940 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 6,297 - 3,375 201 2,923 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 25,457 - 5,720 1,824 19,737 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 31,467 - 8,568 1,285 22,899 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - - - 62,126 - 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 13,826 - 5,955 553 7,872 6,508 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 8,836 - 1,985 633 6,851 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 25,016 - 6,380 803 18,635 7,184 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual 217,111 159,246 - 50,793 7,073 108,453 57,865 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 3,006 - 1,170 90 1,836 1,260 PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt Payments30
PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsCivil City DebtCapital Leases continued209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 6,156,108 - 1,209,127 58,706 4,946,981 1,267,832 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 5,301 - 1,989 171 3,312 2,160 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 - 2,566 638 114 1,927 752 214 2021 Network Solutions Cisco Infrastructure Lease2021 N/A 2025 279 Annual 900,000 - 900,928 218,757 1,658 682,171 220,415 Total City Capital Lease Debt32,939,605 15,950,711 903,494 6,551,542 290,638 10,302,663 6,842,180 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 835,000 - 410,000 16,700 425,000 426,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds2001 2010 2021 755 Biannual 9,250,000 330,000 - 330,000 6,600 - 336,600 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 3,670,000 - 1,420,000 146,750 2,250,000 1,566,750 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Revenue Bonds Refunding 20102010 2020 2030 649 Biannual 4,830,000 4,680,000 - 390,000 187,200 4,290,000 577,200 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 13,560,000 - 1,005,000 537,375 12,555,000 1,542,375 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,465,000 - 385,000 176,861 5,080,000 561,861 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 16,540,000 - 1,150,000 399,680 15,390,000 1,549,680 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 2,785,000 - 675,000 54,029 2,110,000 729,029 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 4,220,000 - 250,000 149,355 3,970,000 399,355 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 1,878,241 - 139,344 59,927 1,738,897 199,271 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,535,000 - 225,000 149,381 4,310,000 374,381 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 14,495,000 - 2,775,000 289,900 11,720,000 3,064,900 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 1,775,000 - 275,000 53,250 1,500,000 328,250 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 24,780,000 - 475,000 1,235,875 24,305,000 1,710,875 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,170,000 - 825,000 364,190 11,345,000 1,189,190 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,605,000 - 205,000 140,306 4,400,000 345,306 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,175,000 - 175,000 149,100 3,000,000 324,100 215 2021 EDIT Infrastructure Bonds2021 N/A 2036 755 Biannual 7,610,000 - 7,610,000 150,000 70,964 7,460,000 220,964 Total City Bond Debt213,521,953 122,312,498 7,610,000 11,259,344 4,348,561 118,663,154 15,607,905 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 380,253 - 24,000 - 356,253 24,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 938,982 - 102,623 18,269 836,359 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,040,537 - 324,414 48,022 716,123 372,436 212 2020 Interfund Loan from Fund 641 to Fund 6102020 N/A 2021 610 One-time 250,000 250,000 - 250,000 - - 250,000 Total City Interfund Loan Debt8,450,579 2,609,773 - 701,037 66,291 1,908,735 767,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 244,589 - 23,877 8,243 220,712 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,571,844 - 181,519 44,168 1,390,325 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,370,300 - 291,274 115,437 3,079,026 406,711 Total City Loan Payable Debt7,892,297 5,186,733 - 496,670 167,848 4,690,063 664,518 Total Civil City Debt262,804,434 146,059,714 8,513,494 19,008,593 4,873,337 135,564,615 23,881,930 31
PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 875,207 - 158,193 41,807 717,014 200,000 Total Redevelopment Capital Lease Debt2,510,278 875,207 - 158,193 41,807 717,014 200,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 35,604 - 35,604 401 - 36,005 Total Redevelopment Loan Payable Debt1,040,000 35,604 - 35,604 401 - 36,005 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 6,855,000 - 1,590,000 328,640 5,265,000 1,918,640 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,905,000 - 905,000 187,266 3,000,000 1,092,266 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 470,000 - 470,000 14,100 - 484,100 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 24,530,000 - 1,515,000 947,956 23,015,000 2,462,956 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,920,000 - 335,000 55,713 1,585,000 390,713 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 21,630,000 - 1,030,000 680,819 20,600,000 1,710,819 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,255,000 - 685,000 302,550 9,570,000 987,550 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,715,000 - 650,000 377,750 7,065,000 1,027,750 2102020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,225,000 - 75,000 83,352 4,150,000 158,352 Total Redevelopment Revenue Bond Debt130,695,000 81,505,000 - 7,255,000 2,978,146 74,250,000 10,233,146 Total Redevelopment Commission Debt134,245,278 82,415,811 - 7,448,797 3,020,354 74,967,014 10,469,151 Total Debt397,049,712 228,475,526 8,513,494 26,457,390 7,893,691 210,531,629 34,351,081 32
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 7 7 8 8 8 - - - - - - Community Initiatives4 4 4 4 4 4 4 - - - - - - City Clerk5 5 5 4 4 4 4 - - - - - - Community Police Review Board 1 - - - - - 1 - - - - - - Common Council9 9 9 9 9 9 9 - - - - - - Controller's Office22 21 19 20 20 20 20 - - - - - - Human Resources7 6 6 5 5 6 6 - - - - - - Diversity & Inclusion3 3 3 3 3 3 3 - - - - - - Human Rights4 3 3 2 2 2 3 - - - - - - Legal Department12 12 12 11 9 10 9 - - - - - - Engineering24 24 23 24 24 23 23 - - - - - - Office of Sustainability1 - - - - - 1 - - - - - - AmeriCorps Grant Program2 1 1 1 1 1 1 - - - - - - Police Department227 223 221 222 214 216 215 - - - - - - Police Crime Lab7 6 6 6 6 6 6 - - - - - - Fire Department216 212 212 221 212 209 208 - - - - - - EMS4 4 4 4 4 4 4 - - - - - - Morris Performing Arts Center 10 8 9 9 9 9 9 - - - - - - 566 548 544 552 534 534 534 - - - - - - 201 - Parks & RecreationAdministration6 5 5 5 6 6 6 - - - - - - Maintenance46 48 49 49 48 47 47 - - - - - - Golf Courses8 8 8 7 7 7 8 - - - - - - Recreation 18 19 19 19 18 18 18 - - - - - - Marketing & Events 8 8 7 7 8 8 8 - - - - - - 86 88 88 87 87 86 87 - - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 52 51 52 51 53 54 - - - - - - Curb & Sidewalk8 7 7 8 8 8 8 - - - - - - 59 59 58 60 59 61 62 - - - - - - 211 - Department of Community InvestmentCommunity Investment28 27 27 27 26 27 26 - - - - - - Historic Preservation2 2 2 2 1 1 1 - - - - - - 30 29 29 29 27 28 27 - - - - - - 221 - Rental Units RegulationRental Unit Inspection4 3 3 3 3 3 2 - - - - - - June 30, 202133
City of South BendStaffing HeadcountJune 30, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 26 27 26 26 26 26 - - - - - - Radio Shop3 3 3 2 2 2 2 - - - - - - Building Maintenance3 2 2 3 3 3 3 - - - - - - Facilities Management1 1 1 1 1 1 1 - - - - - - 38 32 33 32 32 32 32 - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.17 18 17 17 17 17 17 - - - - - - NEAT Crew4 4 4 4 4 4 4 - - - - - - Animal Resource Center9 9 9 9 9 9 9 - - - - - - 30 31 30 30 30 30 30 - - - - - - 249 - Public Safety LOITPolice Department49 41 41 41 49 49 49 - - - - - - Fire Department49 41 41 41 49 49 49 - - - - - - 98 82 82 82 98 98 98 - - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 1 - - - - - - HUD1 1 1 1 1 1 1 - - - - - - 2 2 2 2 2 2 2 - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 7 7 7 7 - - - - - - Innovation & Technology23 22 22 22 22 21 20 - - - - - - 30 29 29 29 29 28 27 - - - - - - 600 - Consolidated Building FundBuilding Department15 14 14 14 14 14 13 - - - - - - 610 - Solid WasteSolid Waste24 24 24 23 22 22 23 - - - - - - 620 - Water WorksWater Works67 61 61 63 62 60 57 - - - - - - 640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 2 - - - - - - 34
City of South BendStaffing HeadcountJune 30, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 35 34 34 35 34 34 - - - - - - Concrete Crew4 4 4 4 4 4 4 - - - - - - Wastewater44 42 42 41 41 41 41 - - - - - - Organic Resources6 6 6 6 6 6 6 - - - - - - 89 87 86 85 86 85 85 - - - - - - 670 - Century CenterCentury Center7 5 5 5 5 5 5 - - - - - - Total Full-Time Employees by Fund1,147 1,096 1,090 1,098 1,092 1,090 1,086 - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 7 7 8 8 8 - - - - - - Community Initiatives4 4 4 4 4 4 4 - - - - - - City Clerk5 5 5 4 4 4 4 - - - - - - Community Police Review Board 1 - - - - - 1 - - - - - - Common Council9 9 9 9 9 9 9 - - - - - - Controller's Office22 21 19 20 20 20 20 - - - - - - Human Resources7 6 6 5 5 6 6 - - - - - - Diversity & Inclusion3 3 3 3 3 3 3 - - - - - - Human Rights6 5 5 4 4 4 5 - - - - - - Legal Department12 12 12 11 9 10 9 - - - - - - Central Services38 32 33 32 32 32 32 - - - - - - 115 104 103 99 98 100 101 - - - - - - Public WorksEngineering24 24 23 24 24 23 23 - - - - - - Office of Sustainability1 - - - - - 1 - - - - - - AmeriCorps Grant Program2 1 1 1 1 1 1 - - - - - - Streets & Sewers100 100 98 100 100 101 102 - - - - - - Solid Waste24 24 24 23 22 22 23 - - - - - - Wastewater44 42 42 41 41 41 41 - - - - - - Organic Resources6 6 6 6 6 6 6 - - - - - - Water Works67 61 61 63 62 60 57 - - - - - - 268 258 255 258 256 254 254 - - - - - - 35
City of South BendStaffing HeadcountJune 30, 2021Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 226 225 220 220 222 223 - - - - - - Police - Civilians43 40 40 42 42 42 42 - - - - - - Police - Police Recruit8 4 3 7 7 7 5 - - - - - - Fire/EMS - Sworn Firefighters 256 250 250 250 249 247 246 - - - - - - Fire/EMS - Civilians7 7 7 7 7 7 7 - - - - - - Fire/EMS - Fire Recruits6 - - 9 9 8 8 - - - - - - 552 527 525 535 534 533 531 - - - - - - Venues, Parks & ArtsParks & Recreation86 88 88 87 87 86 87 - - - - - - Morris Performing Arts Center 10 8 9 9 9 9 9 - - - - - - Century Center7 5 5 5 5 5 5 - - - - - - 103 101 102 101 101 100 101 - - - - - - Department of Community InvestmentCommunity Investment30 29 29 29 27 28 27 - - - - - - Code Enforcement34 34 33 33 33 33 32 - - - - - - Building Department15 14 14 14 14 14 13 - - - - - - 79 77 76 76 74 75 72 - - - - - - Department of Innovation & Technology30 29 29 29 29 28 27 - - - - - - Total Full-Time Employees by Activity1,147 1,096 1,090 1,098 1,092 1,090 1,086 - - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundHuman Rights - - - - - 1 - - - - - - Legal Department1 1 1 1 1 1 - - - - - - Engineering1 1 1 1 1 1 - - - - - - Police Department17 18 20 20 20 20 - - - - - - Police Crime Lab1 1 2 2 2 2 - - - - - - Fire Department1 1 1 1 1 1 - - - - - - Morris Performing Arts Center5 5 4 4 4 4 - - - - - - 26 27 29 29 29 30 - - - - - - 201 - Parks & RecreationMaintenance17 18 21 19 20 21 - - - - - - Golf Courses40 40 51 51 57 56 - - - - - - Recreation23 23 24 24 24 26 - - - - - - Marketing & Events- - 1 1 1 1 - - - - - - 80 81 97 95 102 104 - - - - - - 36
City of South BendStaffing HeadcountJune 30, 2021Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 2 2 1 1 2 - - - - - - 211 - Department of Community InvestmentHistoric Preservation1 1 1 1 1 1 - - - - - - 222 - Central ServicesEquipment Services1 1 1 1 1 1 - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 1 1 1 - - - - - - Animal Resource Center1 1 1 1 2 2 - - - - - - 2 2 2 2 3 3 - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 1 - - - - - - 620 - Water WorksWater Works2 2 2 2 2 - - - - - - - 641 - Sewage Works Sewers5 5 5 5 3 3 - - - - - - 670 - Century CenterCentury Center3 3 3 3 3 3 - - - - - - Total Part-Time Employees by Fund 123 125 143 140 146 148 - - - - - - Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 2 2 2 2 5 - - - - - - City Clerk2 2 2 2 2 2 - - - - - - Common Council6 6 6 6 6 6 - - - - - - Human Resources1 1 2 3 3 2 - - - - - - Legal Department- - - - 3 3 - - - - - - Engineering1 1 - - 5 5 - - - - - - AmeriCorps Grant Program10 10 10 10 10 9 - - - - - - Police Department- - - 2 3 24 - - - - - - 22 22 22 25 34 56 - - - - - - 37
City of South BendStaffing HeadcountJune 30, 2021Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec201 - Parks & RecreationMaintenance 9 8 8 15 21 25 - - - - - - Golf Courses9 9 9 10 10 12 - - - - - - Recreation59 59 31 33 100 128 - - - - - - 77 76 48 58 131 165 - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - 5 6 6 7 - - - - - - Curb & Sidewalk- - 1 1 3 3 - - - - - - - - 6 7 9 10 - - - - - - 230 - Code Enforcement FundNEAT Crew1 1 1 1 1 1 - - - - - - Animal Resource Center2 2 2 2 1 1 - - - - - - 3 3 3 3 2 2 - - - - - - 279 - IT / Innovation / 311 Call CenterInnovation & Technology- - - - - 2 - - - - - - 610 - Solid WasteSolid Waste- - - 1 1 1 - - - - - - 620 - Water WorksWater Works1 1 1 - - 4 - - - - - - 641 - Sewage Works Sewers 3 3 7 7 9 8 - - - - - - Wastewater- - 1 1 - 1 - - - - - - 3 3 8 8 9 9 - - - - - - Total Paid Temporary, Seasonal, and Intern Staff106 105 88 102 186 249 - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,147 1,096 1,090 1,098 1,092 1,090 1,086 - - - - - - Part Time Staff123 125 143 140 146 148 - - - - - - Temporary / Seasonal106 105 88 102 186 249 - - - - - - City Total1,147 1,325 1,320 1,329 1,334 1,422 1,483 - - - - - - 38
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name General Fund Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 42,705,987 40,660,123 39,300,913 39,300,913 24,251,281 24,251,281 15,049,632 62%
Intergov./ Shared Revenues 4,750,922 4,837,992 3,943,752 4,042,131 2,146,409 2,146,409 1,895,722 53%
Intergov./ Grants 419,724 191,097 177,238 177,238 138,118 138,118 39,120 78%
Licenses & Permits 283,282 281,230 265,025 266,020 156,235 156,235 109,785 59%
Charges for Services 1,626,516 4,468,596 4,713,599 4,838,999 2,624,416 2,624,416 2,214,583 54%
Fines, Forfeitures, and Fees 24,068 5,298 8,525 13,325 4,823 4,823 8,502 36%
Interest Earnings 907,722 309,268 548,936 548,936 153,895 153,895 395,041 28%
Donations 1,534,957 1,357,432 1,452,800 1,452,800 357,500 357,500 1,095,300 25%
Other Income 1,602,843 1,706,245 1,459,420 1,369,231 565,020 565,020 804,211 41%
Interfund Allocation Reimb 7,460,048 8,563,135 9,896,054 9,896,054 4,948,016 4,948,016 4,948,038 50%
Interfund Transfers In 135,000 6,283,500 2,827,215 2,827,215 1,667,077 1,667,077 1,160,138 59%
PILOT 6,340,990 6,221,791 6,154,321 6,154,321 3,077,161 3,077,161 3,077,160 50%
Total Revenue 67,792,059 74,885,707 70,747,798 70,887,183 40,089,949 40,089,949 30,797,232 57%
Expenditures by Subdivisions
Mayor 864,336 1,037,853 1,005,985 1,006,485 461,435 1,470 462,905 543,580 46%
Community Initiatives - 300,312 940,881 1,290,881 565,216 187,500 752,716 538,165 58%
City Clerk 498,306 512,958 665,083 668,839 302,816 11,035 313,851 354,989 47%
Community Police Review Office - - - 123,530 2,701 - 2,701 120,829 2%
Common Council 536,158 483,761 693,909 737,921 294,719 46,522 341,241 396,680 46%
General City 43,000 44,841 43,000 43,000 43,000 - 43,000 - 100%
Finance 2,469,719 2,217,244 2,277,123 2,308,428 1,068,689 31,368 1,100,057 1,208,371 48%
Human Resources - 597,913 734,444 735,444 327,797 352 328,149 407,295 45%
Diversity & Inclusion - 254,986 568,390 700,014 222,474 45,859 268,333 431,681 38%
Human Rights General 257,243 267,591 438,592 438,995 128,323 9,257 137,580 301,414 31%
Legal Dept 1,177,385 1,299,029 1,557,916 1,559,166 731,286 29,393 760,678 798,488 49%
Police General 30,011,366 27,639,992 30,551,690 30,712,105 14,842,114 204,454 15,046,568 15,665,537 49%
Crime Lab - 552,838 797,312 798,425 326,160 680 326,840 471,585 41%
Fire General 21,716,141 26,056,166 26,468,401 26,552,821 12,957,960 213,439 13,171,399 13,381,422 50%
Training Center - 30,175 148,000 148,000 9,410 - 9,410 138,590 6%
EMS - 592,302 810,101 816,358 345,388 18,639 364,027 452,331 45%
Morris PAC 1,091,053 1,003,966 1,360,920 1,388,573 513,482 60,416 573,898 814,675 41%
Palais Royale 358,410 221,414 218,047 225,756 79,417 31,097 110,513 115,243 49%
Engineering 2,724,221 2,879,656 3,303,257 3,516,584 1,519,310 195,397 1,714,707 1,801,877 49%
Sustainability 171,719 234,165 199,146 226,136 17,473 - 17,473 208,663 8%
AmeriCorps 357,600 307,799 417,483 431,824 145,885 5,241 151,126 280,698 35%
Streets (Transfer to MVH)- - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 34,905,053 1,092,119 35,997,173 38,432,113 48%
Expenditures by Type
Personnel
Salaries & Wages 36,055,875 38,858,879 40,770,894 40,955,694 19,588,303 - 19,588,303 21,367,391 48%
Fringe Benefits 11,145,074 13,303,099 13,912,565 13,817,555 6,827,685 1,510 6,829,195 6,988,361 49%
Other Personnel Costs - - - - - - - - -
Total Personnel 47,200,949 52,161,978 54,683,459 54,773,249 26,415,987 1,510 26,417,497 28,355,752 48%
Supplies 1,609,558 1,720,163 2,292,821 2,404,493 1,005,368 189,555 1,194,924 1,209,570 50%
Services & Charges
Professional Services 1,380,819 1,755,294 2,045,289 2,588,521 606,897 691,503 1,298,400 1,290,121 50%
Printing & Advertising 134,261 83,792 220,773 218,891 41,073 22,478 63,552 155,340 29%
Utilities 689,427 663,087 778,508 778,508 345,871 - 345,871 432,637 44%
Education & Training 91,606 152,685 241,484 230,805 82,067 5,035 87,103 143,702 38%
Travel 87,683 17,787 92,168 79,562 1,931 638 2,569 76,993 3%
Repairs & Maintenance 2,110,509 2,191,066 2,460,404 2,580,006 977,073 105,069 1,082,141 1,497,864 42%
Interfund Allocations 7,614,119 6,910,980 9,320,120 9,320,120 4,660,052 - 4,660,052 4,660,068 50%
Debt Service Principal 151,720 149,934 149,565 149,565 72,623 - 72,623 76,942 49%
Debt Service Interest & Fees 6,245 3,937 2,240 2,240 1,110 - 1,110 1,130 50%
Grants & Subsidies 46,026 48,635 325,000 675,000 373,959 2,050 376,009 298,991 56%
Other Services & Charges 394,145 500,043 587,849 628,325 321,043 74,281 395,323 233,001 63%
Interfund Transfers Out 634,475 175,579 - - - - - - -
Total Services & Charges 13,341,034 12,652,819 16,223,400 17,251,543 7,483,698 901,054 8,384,752 8,866,789 49%
Capital 125,115 - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 34,905,053 1,092,119 35,997,173 38,432,111 48%
Net Surplus / (Deficit) 5,515,403 8,350,746 (2,451,882) (3,542,102) 5,184,896 4,092,776
Beginning Cash Balance 38,854,906 44,871,229 53,544,921
Cash Adjustments 500,919 322,946 -
Ending Cash Balance 44,871,229 53,544,921 50,002,819 58,409,386
Cash Reserves Target 21,796,830 23,287,236 26,050,250
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
39
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name Mayor's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 537,624 568,439 584,707 584,707 267,854 - 267,854 316,853 46%
Fringe Benefits 181,423 199,062 208,360 208,360 99,248 - 99,248 109,112 48%
Total Personnel 719,047 767,501 793,067 793,067 367,102 - 367,102 425,965 46%
Supplies 750 6,028 850 4,350 1,512 8 1,519 2,831 35%
Services & Charges
Professional Services - 143,724 7,000 7,000 - - - 7,000 0%
Printing & Advertising 18,742 25,634 40,500 37,634 13,217 1,463 14,679 22,955 39%
Education & Training 105 - 1,000 1,000 - - - 1,000 0%
Travel 5,059 - 5,000 4,300 - - - 4,300 0%
Repairs & Maintenance 250 800 150 650 475 - 475 175 73%
Interfund Allocations 120,197 93,425 157,918 157,918 78,958 - 78,958 78,960 50%
Other Services & Charges 186 740 500 566 171 - 171 395 30%
Total Services & Charges 144,539 264,323 212,068 209,068 92,821 1,463 94,284 114,785 45%
Capital - - - - - - - - -
Total Expenditures 864,336 1,037,853 1,005,985 1,006,485 461,435 1,470 462,905 543,581 46%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by property tax revenue collected in the General Fund.
The Professional Services budget was much higher in 2020 than 2021 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought
in to evaluate the South Bend Police Department and provide suggestions for policy improvements.
40
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Community Initiatives Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 119,402 223,064 223,064 107,434 - 107,434 115,630 48%
Fringe Benefits - 46,102 89,817 89,817 44,872 - 44,872 44,945 50%
Total Personnel - 165,504 312,881 312,881 152,306 - 152,306 160,575 49%
Supplies - - - - - - - - -
Services & Charges
Professional Services - 134,808 403,000 401,000 85,500 187,500 273,000 128,000 68%
Printing & Advertising - - - 2,000 1,410 - 1,410 590 71%
Education & Training - - - - - - - - -
Grant & Subsidies - - 225,000 575,000 326,000 - 326,000 249,000 57%
Other Services & Charges - - - - - - - - -
Total Services & Charges - 134,808 628,000 978,000 412,910 187,500 600,410 377,590 61%
Capital - - - - - - - - -
Total Expenditures - 300,312 940,881 1,290,881 565,216 187,500 752,716 538,165 58%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2021, this division will focus
on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by property tax revenue collected in the General Fund.
In 2020, two new positions were added: GVI Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the VPA Recreation
Division (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II.
This division has $225,000 in grants for violence reduction initiatives in the community, and $380,000 set aside for the S.A.V.E. Program through Goodwill.
41
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name City Clerk Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 258,911 270,954 310,119 310,119 135,484 - 135,484 174,635 44%
Fringe Benefits 85,361 103,502 121,838 121,838 55,324 320 55,644 66,194 46%
Total Personnel 344,272 374,456 431,957 431,957 190,808 320 191,128 240,829 44%
Supplies 11,385 6,389 4,700 4,700 3,453 345 3,798 902 81%
Services & Charges
Professional Services 20,177 25,275 27,500 12,593 4,823 3,820 8,643 3,949 69%
Printing & Advertising 33,443 18,528 27,500 22,514 7,447 6,389 13,837 8,677 61%
Education & Training 2,880 1,393 3,000 15,600 7,570 - 7,570 8,030 49%
Travel 481 342 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 6,491 32,656 5,000 12,900 6,173 - 6,173 6,727 48%
Interfund Allocations 76,327 48,956 155,926 155,926 77,962 - 77,962 77,964 50%
Other Services & Charges 2,849 4,963 4,500 7,650 4,579 160 4,740 2,910 62%
Total Services & Charges 142,649 132,113 228,426 232,182 108,555 10,370 118,925 113,257 51%
Capital - - - - - - - - -
Total Expenditures 498,306 512,958 665,083 668,839 302,816 11,035 313,851 354,988 47%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
This department is funded by property tax revenue collected in the General Fund.
From 2020 to 2021, the salary caps for the following positions will increase: Executive Assistant to the City Clerk - increase 15% | Chief Deputy Clerk - increase 14% | Ordinance
Violations Bureau Clerk - increase 4.5%. City-wide, all salary caps will increase by 0.8% from 2020 to 2021. Printing and advertising includes $19,500 for required legal notices in the
newspaper to adverstise public meetings.
42
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name Community Police Review Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - - 65,000 2,500 - 2,500 62,500 4%
Fringe Benefits - - - 24,230 201 - 201 24,029 1%
Total Personnel - - - 89,230 2,701 - 2,701 86,529 3%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - 9,300 - - - 9,300 0%
Repairs & Maintenance - - - 25,000 - - - 25,000 0%
Total Services & Charges - - - 34,300 - - - 34,300 0%
Total Expenditures - - - 123,530 2,701 - 2,701 120,829 2%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review
Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board.
The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly,
impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance
of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police
recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct.
This division is funded by property tax revenue collected in the General Fund.
This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office,
including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon,
and dispostions thereof, in the Office of the City Clerk with the Clerk providing necessary administrative support. The Director shall make quarterly reports to the Common Council
and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide periodic reports and an annual report.
43
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name Common Council Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 195,562 187,249 226,304 226,304 91,264 - 91,264 135,040 40%
Fringe Benefits 100,195 84,521 143,997 143,997 47,656 - 47,656 96,341 33%
Total Personnel 295,757 271,770 370,301 370,301 138,920 - 138,920 231,381 38%
Supplies 2,784 2,716 5,000 5,000 935 - 935 4,065 19%
Services & Charges
Professional Services 162,889 117,174 217,308 257,389 105,724 45,751 151,475 105,914 59%
Printing & Advertising 12,558 7,973 9,097 9,097 1,310 - 1,310 7,787 14%
Education & Training 496 2,069 12,000 3,470 - - - 3,470 0%
Travel 1,378 1,479 10,000 3,300 - - - 3,300 0%
Repairs & Maintenance - 34,153 1,255 25,386 18,644 236 18,880 6,506 74%
Interfund Allocations 56,532 42,336 54,938 54,938 27,470 - 27,470 27,468 50%
Other Services & Charges 3,764 4,091 14,010 9,040 1,716 535 2,251 6,789 25%
Total Services & Charges 237,616 209,275 318,608 362,620 154,864 46,522 201,386 161,234 56%
Capital - - - - - - - - -
Total Expenditures 536,158 483,761 693,909 737,921 294,719 46,522 341,241 396,680 46%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always
our highest priority.
This department is funded by property tax revenue collected in the General Fund.
The budget accounts for the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2021, the annual salary will be $20,256.
There is a small budget of $44,000 for interns. Professional services include $200k for legal services for the Council. $5,000 is budgeted for upgrades for the informal meeting room.
44
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Controller's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,619,488 1,353,939 1,445,027 1,445,027 659,187 - 659,187 785,840 46%
Fringe Benefits 502,640 480,160 540,798 540,798 229,944 - 229,944 310,854 43%
Total Personnel 2,122,128 1,834,099 1,985,825 1,985,825 889,131 - 889,131 1,096,694 45%
Supplies 14,283 14,013 16,420 15,825 5,091 177 5,268 10,557 33%
Services & Charges
Professional Services 51,168 43,980 55,000 86,900 64,780 30,900 95,680 (8,780) 110%
Printing & Advertising 327 1,203 2,000 2,000 874 291 1,165 835 58%
Education & Training 7,175 1,994 5,760 4,260 2,192 - 2,192 2,068 51%
Travel 12,343 2,045 6,000 1,500 - - - 1,500 0%
Repairs & Maintenance 784 2,254 1,100 1,100 103 - 103 997 9%
Interfund Allocations 228,287 303,227 193,433 193,433 96,713 - 96,713 96,720 50%
Other Services & Charges 33,225 14,429 11,585 17,585 9,805 - 9,805 7,780 56%
Total Services & Charges 333,308 369,132 274,878 306,778 174,467 31,191 205,658 101,120 67%
Capital - - - - - - - - -
Total Expenditures 2,469,719 2,217,244 2,277,123 2,308,428 1,068,689 31,368 1,100,057 1,208,371 48%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
This department is funded by property tax revenue collected in the General Fund.
87% of the Controller's Office budget is for the wages and benefits of its 22 full-time staff members which include payroll, purchasing, and accounting staff. Professional services
budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and ACFR preparation. Education and training budgeted
includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual
comprehensive financial report (ACFR), and legal notices in the newspaper.
In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101).
Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward.
45
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Human Resources Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 374,910 446,303 446,303 201,346 - 201,346 244,957 45%
Fringe Benefits - 139,389 170,653 170,653 75,110 - 75,110 95,543 44%
Total Personnel - 514,299 616,956 616,956 276,456 - 276,456 340,500 45%
Supplies - 642 750 1,750 1,109 352 1,460 290 83%
Services & Charges
Printing & Advertising - 999 7,060 6,560 - - - 6,560 0%
Education & Training - 795 3,200 3,200 730 - 730 2,470 23%
Travel - - 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance - 100 - 150 150 - 150 - 100%
Interfund Allocations - 79,317 97,478 97,478 48,740 - 48,740 48,738 50%
Other Services & Charges - 1,760 6,000 6,350 613 - 613 5,737 10%
Total Services & Charges - 82,972 116,738 116,738 50,233 - 50,233 66,505 43%
Capital - - - - - - - - -
Total Expenditures - 597,913 734,444 735,444 327,797 352 328,149 407,295 45%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training,
and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive
workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees.
This division is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources was separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources were transferred out of the
Controller's budget and budgeted in this division going forward.
46
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 165,515 226,777 226,777 97,884 - 97,884 128,893 43%
Fringe Benefits - 50,278 75,209 75,209 32,061 - 32,061 43,148 43%
Total Personnel - 215,793 301,986 301,986 129,946 - 129,946 172,041 43%
Supplies - 74 1,500 1,500 901 - 901 599 60%
Services & Charges
Professional Services - 14,260 80,000 251,224 49,865 45,859 95,724 155,500 38%
Printing & Advertising - 2,025 3,000 3,000 1,445 - 1,445 1,555 48%
Education & Training - 1,000 100,000 60,400 5,400 - 5,400 55,000 9%
Travel - - 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - 50 - - - - - - -
Interfund Allocations - 18,942 63,404 63,404 31,700 - 31,700 31,704 50%
Other Services & Charges - 2,843 8,500 8,500 3,217 - 3,217 5,283 38%
Total Services & Charges - 39,119 264,904 396,528 91,627 45,859 137,486 259,042 35%
Capital - - - - - - - - -
Total Expenditures - 254,986 568,390 700,014 222,474 45,859 268,333 431,682 38%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income - 400 - - - - - -
Donations - 50,000 - - - - - -
Total Revenue - 50,400 35,000 35,000 - - 35,000 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel (3 positions), supplies, and services associated with Diversity & Inclusion were
transferred out of the Controller's budget and budgeted in this division going forward.
The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance
on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities.
Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
47
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Human Rights Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 116,754 134,381 238,622 238,622 54,364 - 54,364 184,258 23%
Fringe Benefits 30,779 49,745 90,378 90,378 22,478 - 22,478 67,900 25%
Total Personnel 147,533 184,125 329,000 329,000 76,841 - 76,841 252,158 23%
Supplies 1,022 765 1,000 1,000 681 288 969 31 97%
Services & Charges
Professional Services 2,902 819 1,070 3,070 2,065 386 2,451 619 80%
Printing & Advertising - 347 1,571 1,571 250 - 250 1,321 16%
Education & Training 2,320 600 2,500 1,745 - - - 1,745 0%
Repairs & Maintenance 9,275 9,716 9,200 9,393 4,276 4,768 9,044 349 96%
Interfund Allocations 49,491 27,145 46,175 46,175 23,087 - 23,087 23,088 50%
Other Services & Charges 44,701 44,073 48,076 47,041 21,122 3,816 24,938 22,103 53%
Total Services & Charges 108,689 82,700 108,592 108,995 50,800 8,970 59,770 49,225 55%
Capital - - - - - - - - -
Total Expenditures 257,243 267,591 438,592 438,995 128,323 9,257 137,580 301,414 31%
Revenue
Other Income 39,613 30,069 30,000 30,000 30,049 30,049 (49) 100%
Total Revenue 39,613 30,069 30,000 30,000 30,049 30,049 (49) 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing,
public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The
Human Rights Commission provides keys to unlock the doors of discrimination.
In 2017, the South Bend Human Rights Commission entered into an interlocal agreement with St. Joseph County. In 2019, the South Bend Human Rights Commission handled 4,279
inquiries, both city and county. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls
for the County to reimburse HRC in the amount of $30,000 per year to support the costs associated with the increased caseload.
In 2021, the Director of Human Rights position was added back. The Director of Human Rights will serve on the senior leadership team of the Office of Diversity and Inclusion and
provide strategic leadership for the administration, operation, and functions of the Human Rights Commission in accordance with the City of South Bend Human Rights Ordinance
and St. Joseph County Human Rights Ordinance. The director shall manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims
in housing, employment, public accommodations, and education.
This division is funded by property tax revenue collected in the General Fund. Starting in 2019, as part of the interlocal agreement, St Joseph County will pay $30,000 a year to support
the HRC. Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human
Rights Federal Grant Fund (#258).
48
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name Legal Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 798,210 907,628 996,152 996,152 479,448 - 479,448 516,704 48%
Fringe Benefits 251,604 298,375 345,475 345,475 156,111 - 156,111 189,364 45%
Total Personnel 1,049,814 1,206,003 1,341,627 1,341,627 635,559 - 635,559 706,068 47%
Supplies 1,771 3,568 3,550 3,550 144 - 144 3,406 4%
Services & Charges
Professional Services 475 1,440 2,550 2,550 - 20,000 20,000 (17,450) 784%
Printing & Advertising - 106 500 500 - - - 500 0%
Education & Training 10,998 8,063 11,000 11,021 84 21 105 10,916 1%
Travel 2,804 - 5,000 4,000 - - - 4,000 0%
Repairs & Maintenance - 100 - - - - - - -
Interfund Allocations 96,719 62,820 174,889 174,889 87,445 - 87,445 87,444 50%
Other Services & Charges 14,804 16,929 18,800 21,029 8,054 9,372 17,426 3,604 83%
Total Services & Charges 125,800 89,458 212,739 213,989 95,583 29,393 124,976 89,014 58%
Capital - - - - - - - - -
Total Expenditures 1,177,385 1,299,029 1,557,916 1,559,166 731,286 29,393 760,678 798,488 49%
Revenue
Charges for Services 66,475 135,710 91,799 91,799 45,672 45,672 46,128 50%
Other Income 394 - - - - - - -
Interfund Allocation Reimb 54,689 56,529 - - - - - -
Total Revenue 121,558 192,239 91,799 91,799 45,672 45,672 46,128 50%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment
Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant
City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
86% of the Legal Department's budget is for the wages and benefits of its tweleve (12) full-time staff members and seasonal interns. From 2020 to 2021, the personnel budget
increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position
is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters.
Interfund allocations have increased as a result of a Worker's Compensation claim allocated to Legal between 2017-2019. All other items in the "Services and Charges" category have
been decreased.
49
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Engineering Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,630,795 1,680,220 1,816,881 1,816,881 866,736 - 866,736 950,145 48%
Fringe Benefits 515,864 588,063 645,176 645,176 295,761 630 296,391 348,785 46%
Total Personnel 2,146,659 2,268,284 2,462,057 2,462,057 1,162,497 630 1,163,127 1,298,930 47%
Supplies 12,665 5,144 22,700 22,700 2,833 940 3,773 18,927 17%
Services & Charges
Professional Services 139,573 151,673 150,000 361,831 58,902 192,121 251,024 110,808 69%
Printing & Advertising 3,520 1,872 8,535 9,567 1,556 890 2,446 7,121 26%
Education & Training 7,953 1,500 21,000 21,000 271 - 271 20,729 1%
Travel 9,682 3,762 15,250 15,273 1,061 23 1,084 14,189 7%
Repairs & Maintenance 4,840 5,718 26,500 26,500 3,660 - 3,660 22,840 14%
Interfund Allocations 365,366 418,440 567,032 567,032 283,514 - 283,514 283,518 50%
Debt Service Principal 14,637 10,755 8,259 8,259 2,238 - 2,238 6,021 27%
Debt Service Interest & Fees 407 194 624 624 34 - 34 590 5%
Other Services & Charges 18,918 12,314 21,300 21,741 2,743 793 3,536 18,205 16%
Total Services & Charges 564,896 606,228 818,500 1,031,827 353,980 193,827 547,807 484,021 53%
Capital - - - - - - - - -
Total Expenditures 2,724,221 2,879,656 3,303,257 3,516,584 1,519,310 195,397 1,714,707 1,801,878 49%
Revenue
Licenses & Permits 160,730 161,952 127,000 127,000 58,275 58,275 68,725 46%
Charges for Services 136,717 415,210 192,000 192,000 96,000 96,000 96,000 50%
Other Income 10,321 21,032 5,000 5,000 - - 5,000 0%
Interfund Allocation Reimb 1,400,059 1,436,881 1,449,233 1,449,233 724,613 724,613 724,620 50%
Total Revenue 1,707,827 2,035,075 1,773,233 1,773,233 878,888 878,888 894,345 50%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement
(ESA) agreement with the Department of Community Investment (DCI).
Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those
engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue.
The Engineering division's budget is primarily personnel costs. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for
permanent part-time engineers. Supplies include office supplies and supplies for engineers to perform field work. Professional Services include consulting and design services for
various Public Works projects.
50
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 81,071 85,683 85,548 85,548 3,231 - 3,231 82,317 4%
Fringe Benefits 26,572 27,950 28,965 28,965 582 - 582 28,383 2%
Total Personnel 107,643 113,634 114,513 114,513 3,813 - 3,813 110,700 3%
Supplies 3,934 23,361 1,250 1,338 88 - 88 1,250 7%
Services & Charges
Professional Services 37,201 74,584 53,000 79,902 3,000 - 3,000 76,902 4%
Printing & Advertising - - 675 675 - - - 675 0%
Education & Training 18 86 1,400 1,400 - - - 1,400 0%
Travel 201 - 2,162 2,162 - - - 2,162 0%
Interfund Allocations 19,234 9,740 20,146 20,146 10,072 - 10,072 10,074 50%
Other Services & Charges 3,487 12,760 6,000 6,000 500 - 500 5,500 8%
Total Services & Charges 60,142 97,171 83,383 110,285 13,572 - 13,572 96,713 12%
Capital - - - - - - - - -
Total Expenditures 171,719 234,165 199,146 226,136 17,473 - 17,473 208,663 8%
Revenue
Other Income - 9,299 - - - - - -
Total Revenue - 9,299 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of
Sustainability is a division of the Department of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates.
Professional services are for climate action and climate adaptation planning. Rate case participation will not be funded by Sustainability except for specific renewable or efficiency
actions at the Indiana Utility Regulatory Commission (IURC). No implementation activity or capital projects will be schedule for 2021. The Office of Sustainability will not install any
electric vehicle chargers, however intends to install, one per year thereafter for the next several years. Therefore showing a decrease in supplies, services and capital.
Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222).
51
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 244,129 225,247 263,032 263,032 114,124 - 114,124 148,908 43%
Fringe Benefits 40,651 37,207 57,140 57,140 18,667 - 18,667 38,473 33%
Total Personnel 284,780 262,454 320,172 320,172 132,791 - 132,791 187,381 41%
Supplies 43,669 10,067 30,850 30,850 2,903 - 2,903 27,947 9%
Services & Charges
Professional Services 12,054 31,982 44,051 58,392 9,100 5,241 14,341 44,051 25%
Printing & Advertising 594 139 1,200 1,200 - - - 1,200 0%
Education & Training 4,769 676 3,624 3,624 - - - 3,624 0%
Travel 10,609 726 10,006 10,006 - - - 10,006 0%
Repairs & Maintenance - - 400 400 - - - 400 0%
Other Services & Charges 1,125 1,755 7,180 7,180 1,091 - 1,091 6,089 15%
Total Services & Charges 29,151 35,278 66,461 80,802 10,191 5,241 15,432 65,370 19%
Capital - - - - - - - - -
Total Expenditures 357,600 307,799 417,483 431,824 145,885 5,241 151,126 280,698 35%
Revenue
Intergov./ Grants 117,240 176,231 177,238 177,238 138,118 138,118 39,120 78%
Interfund Transfers In 135,000 105,000 120,000 120,000 60,000 60,000 60,000 50%
Total Revenue 252,240 281,231 297,238 297,238 198,118 198,118 99,120 67%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps
members. This is a division of the Department of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and interfund transfers in from City departments that benefit from the
AmeriCorps program.
• Living Allowance line item = largest increase. Due to 1) additional members awarded by AmeriCorps and 2) assumed 10% increase in living allowance beginning in Sept. 2021 (to be
covered by increase in grant award June 2021). Additional members will serve in DCI, SBFD, and other depts. Additional members have minimal impact on program overhead or
staffing costs.
• Supplies, services and charges decrease as program becomes established and startup tasks and purchases have been completed.
• AmeriCorps is a reimbursement grant, so the City is required to budget for the total cost of the program. While the program grows to serve more residents and provide capacity to
more City programs, the proportion of expenses reimbursed by a grant increases every year. In other words, the percent of total costs that the City matches decreases every year.
52
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name Police Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 17,218,225 15,563,454 16,627,644 16,645,444 8,200,176 - 8,200,176 8,445,268 49%
Fringe Benefits 5,275,228 5,423,162 5,468,221 5,450,421 2,801,298 - 2,801,298 2,649,123 51%
Total Personnel 22,493,452 20,986,615 22,095,865 22,095,865 11,001,473 - 11,001,473 11,094,391 50%
Supplies 905,823 767,165 1,152,960 1,208,016 452,691 150,284 602,975 605,042 50%
Services & Charges
Professional Services 657,704 765,305 710,000 753,666 132,141 7,790 139,931 613,735 19%
Printing & Advertising - 3,288 24,721 24,721 5,470 - 5,470 19,251 22%
Utilities 185,066 170,952 174,408 174,408 84,769 - 84,769 89,639 49%
Education & Training 350 426 - 16,500 16,314 - 16,314 186 99%
Travel 1,339 1,648 250 250 - - - 250 0%
Repairs & Maintenance 906,259 871,987 980,199 1,013,972 440,907 3,161 444,068 569,904 44%
Interfund Allocations 4,333,272 3,651,431 4,863,457 4,863,457 2,431,729 - 2,431,729 2,431,728 50%
Debt Service Principal 137,083 139,178 141,306 141,306 70,385 - 70,385 70,921 50%
Debt Service Interest & Fees 5,837 3,742 1,616 1,616 1,076 - 1,076 540 67%
Grants & Subsidies 3,026 5,635 57,000 57,000 4,959 2,050 7,009 49,991 12%
Other Services & Charges 252,846 272,619 349,908 361,328 200,200 41,170 241,370 119,958 67%
Interfund Transfers Out 26,423 - - - - - - - -
Total Services & Charges 6,509,206 5,886,212 7,302,865 7,408,224 3,387,950 54,170 3,442,120 3,966,103 46%
Capital 102,885 - - - - - - - -
Total Expenditures 30,011,366 27,639,992 30,551,690 30,712,105 14,842,114 204,454 15,046,568 15,665,536 49%
Revenue
Charges for Services - 8,316 - - - - - -
Other Income 613,356 655,931 457,000 461,716 125,147 125,147 336,569 27%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In - 1,547,272 - - - - - -
Total Revenue 613,356 2,211,518 464,500 469,216 125,147 125,147 344,069 27%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build
and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the
University of Notre Dame police officers.
In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
2021 Changes to Budgeted Personnel
+1 Crime Resource Specialist, +2 Police Recruits, –5 Sworn Officers, –2 Records Clerk Positions (eliminate third shift of Records Division and close overnight, dedicated phone with
direct line to 911 center will be available for emergencies), –1 Director of Civilian Services
Supplies
• Taser purchases - $110,000 per year until 2023
Services & Charges
• ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police
to gunfire.
• Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021.
• Grants & Subsidies - Increase for the expansion of the Police Athletic League (PAL) Program. Funding for the PAL Program is also budgeted in the C.O.P.S. M.O.R.E. Grant Fund
(#295).
53
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 395,207 463,759 463,759 180,413 - 180,413 283,346 39%
Fringe Benefits - 142,250 167,982 167,982 61,676 - 61,676 106,306 37%
Total Personnel - 537,456 631,741 631,741 242,089 - 242,089 389,652 38%
Supplies - 15,373 17,000 18,113 9,786 680 10,466 7,647 58%
Services & Charges
Professional Services - 8 - - - - - - -
Interfund Allocations - - 148,571 148,571 74,285 - 74,285 74,286 50%
Other Services & Charges - - - - - - - - -
Total Services & Charges - 8 148,571 148,571 74,285 - 74,285 74,286 50%
Capital - - - - - - - - -
Total Expenditures - 552,838 797,312 798,425 326,160 680 326,840 471,585 41%
Revenue
Charges for Services - 7,756 - 10,000 8,431 8,431 1,569 84%
Total Revenue - 7,756 - 10,000 8,431 8,431 1,569 84%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for
services and billable charges are determined.
Personnel & Supplies
In 2020, seven (7) existing positions were transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget
from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab.
Lab Information Management System (LIMS)
In order to manage the workflow and be able to bill other agencies, the City received a grant in 2020 to purchase a Lab Information Management System (LIMS) software solution.
LIMS tracks the chain of custody of evidence, test results, and other lab information. In 2020, the City was also awarded a grant to purchase a new lab microscope. The new
microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope.
Interfund Allocations
Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation.
54
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Department Name Fire Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 12,884,584 16,374,216 16,126,290 16,228,290 7,853,375 - 7,853,375 8,374,915 48%
Fringe Benefits 3,938,049 5,397,609 5,452,133 5,350,133 2,752,312 - 2,752,312 2,597,821 51%
Total Personnel 16,822,632 21,771,825 21,578,423 21,578,423 10,605,687 - 10,605,687 10,972,736 49%
Supplies 585,336 591,801 666,391 711,569 325,694 27,805 353,499 358,070 50%
Services & Charges
Professional Services 294,517 233,686 204,000 233,298 81,075 142,069 223,144 10,153 96%
Printing & Advertising - 2,063 22,214 12,380 1,915 - 1,915 10,465 15%
Utilities 287,600 293,257 340,000 340,000 155,377 - 155,377 184,623 46%
Education & Training 51,604 67,844 73,000 73,000 42,194 1,968 44,162 28,838 60%
Travel 38,139 6,318 20,500 20,771 870 615 1,485 19,286 7%
Repairs & Maintenance 1,042,780 1,159,796 1,032,000 1,036,720 470,833 35,851 506,684 530,036 49%
Interfund Allocations 1,979,778 1,890,530 2,493,373 2,493,373 1,246,681 - 1,246,681 1,246,692 50%
Other Services & Charges 5,702 39,047 38,500 53,287 27,634 5,131 32,765 20,522 61%
Interfund Transfers Out 608,052 - - - - - - - -
Total Services & Charges 4,308,172 3,692,540 4,223,587 4,262,828 2,026,580 185,633 2,212,213 2,050,615 52%
Capital - - - - - - - - -
Total Expenditures 21,716,141 26,056,166 26,468,401 26,552,821 12,957,960 213,439 13,171,399 13,381,421 50%
Revenue
Intergov./ Grants 302,484 14,866 - - - - - -
Licenses & Permits - 19,227 24,000 24,000 10,593 10,593 13,407 44%
Charges for Services 409 337 4,500 4,500 158 158 4,342 4%
Donations 345 420 87,800 87,800 - - 87,800 0%
Other Income 11,447 6,033 1,000 1,000 792 792 208 79%
Interfund Transfers In - 3,474,135 707,215 707,215 607,079 607,079 100,136 86%
Total Revenue 314,685 3,515,018 824,515 824,515 618,622 618,622 205,893 75%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
2021 is the fourth year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2020 to 2021 is reflected. The South Bend Fire Department conducts
recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian
recruit positions for 21 weeks.
- In 2021, the Community Paramedic Program will continue to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the
emergency room. This program proved to be very successful and an additional position was added in 2020 to expand the program and work with even more citizens to prevent
unnecessary calls and trips to the emergency room.
- In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously
accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures
related to billing are accounted for in separate division in the General Fund.
- Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287).
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees.
In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
55
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Fire Training Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Supplies - 13,842 5,000 5,000 2,849 - 2,849 2,151 57%
Services & Charges
Utilities - 5,729 33,000 33,000 5,927 - 5,927 27,073 18%
Repairs & Maintenance - 10,605 110,000 110,000 635 - 635 109,365 1%
Total Services & Charges - 16,334 143,000 143,000 6,561 - 6,561 136,438 5%
Capital - - - - - - - - -
Total Expenditures - 30,175 148,000 148,000 9,410 - 9,410 138,589 6%
Revenue
Charges for Services - 1,050 50,000 50,000 - - 50,000 0%
Total Revenue - 1,050 50,000 50,000 - - 50,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training.
This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training
Center. Recruitment Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade
can be seen in the Fire Station #9 Bond Capital Fund (#451).
56
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 138,124 150,859 150,859 71,807 - 71,807 79,052 48%
Fringe Benefits - 75,881 75,932 75,932 39,389 - 39,389 36,543 52%
Total Personnel - 214,005 226,791 226,791 111,196 - 111,196 115,595 49%
Supplies - 232,073 332,900 339,032 188,360 8,400 196,759 142,272 58%
Services & Charges
Professional Services - 14,058 80,610 54,735 9,921 4,594 14,515 40,220 27%
Printing & Advertising - 220 12,200 12,200 - - - 12,200 0%
Education & Training - 66,239 4,000 14,000 7,312 2,462 9,774 4,226 70%
Repairs & Maintenance - 2,640 133,600 143,600 520 3,184 3,704 139,896 3%
Interfund Allocations - 10,159 - - - - - - -
Other Services & Charges - 52,907 20,000 26,000 28,079 - 28,079 (2,079) 108%
Total Services & Charges - 146,224 250,410 250,535 45,832 10,239 56,071 194,463 22%
Capital - - - - - - - - -
Total Expenditures - 592,302 810,101 816,358 345,388 18,639 364,027 452,330 45%
Revenue
Charges for Services - 3,491,328 3,593,000 3,608,000 2,241,793 2,241,793 1,366,207 62%
Fines, Forfeitures, and Fees - - - - 11 11 (11) -
Other Income - 186 - - 588 588 (588) -
Total Revenue - 3,491,515 3,593,000 3,608,000 2,242,392 2,242,392 1,365,608 62%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its
own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund
simplified accounting.
This budget covers the cost of four (4) EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative
maintenance and repairs to EMS equipment.
Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire
Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
57
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 381,917 285,767 539,806 539,806 201,676 - 201,676 338,130 37%
Fringe Benefits 147,033 131,601 230,491 231,051 94,995 560 95,555 135,496 41%
Total Personnel 528,950 417,368 770,297 770,857 296,671 560 297,231 473,626 39%
Supplies 20,954 22,110 25,000 25,200 5,566 277 5,843 19,357 23%
Services & Charges
Professional Services 2,160 2,518 10,200 15,673 - 5,473 5,473 10,200 35%
Printing & Advertising 43,730 15,702 60,000 72,973 6,179 13,146 19,325 53,648 26%
Utilities 128,031 112,645 139,100 139,100 57,694 - 57,694 81,406 41%
Education & Training 2,938 - - 585 - 585 585 - 100%
Travel 5,648 1,469 - - - - - - -
Repairs & Maintenance 85,650 34,268 100,000 105,920 20,731 36,125 56,856 49,064 54%
Interfund Allocations 240,405 210,875 237,973 237,973 118,987 - 118,987 118,986 50%
Other Services & Charges 10,358 11,433 18,350 20,293 7,654 4,252 11,906 8,387 59%
Interfund Transfers Out - 175,579 - - - - - - -
Total Services & Charges 518,920 564,488 565,623 592,516 211,245 59,580 270,825 321,691 46%
Capital 22,230 - - - - - - - -
Total Expenditures 1,091,053 1,003,966 1,360,920 1,388,573 513,482 60,416 573,898 814,674 41%
Revenue
Charges for Services 1,220,096 317,745 700,000 700,000 167,799 167,799 532,201 24%
Other Income 46,536 5,930 25,000 25,000 1,141 1,141 23,859 5%
Interfund Allocation Reimb - 40,118 86,746 86,746 43,372 43,372 43,374 50%
Interfund Transfers In - 55,367 - - - - - -
Total Revenue 1,266,632 419,160 811,746 811,746 212,312 212,312 599,434 26%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the
Department of Venues, Parks & Arts.
This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the
remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00
deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the
Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement.
There are many Personnel changes in 2021. The Manager I-Assistant Box Office position is not funded and was eliminated. The Manager-Assistant Facility Operations position was
transferred from the Palais Royale Division to the Morris PAC Division (within the General Fund #101). The Marketing Manager position was transferred back from the VPA
Experience Division to the Morris PAC Division (from Fund #201 to #101). The Manager Facility Operations (MPAC) position will continue to be paid out of the Morris PAC
Division and the associated wages and benefits will be 100% allocated back to the Parking Garage Fund (#601). The General Manager-Venues position will continue to be paid out of
the Century Center Operations Fund (#670) and the associated wages and benefits will be allocated back to the Morris PAC Division at 50% (this expense is part of interfund
allocations).
In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris Performing Arts Center was shut down for several months during 2020 and several employees were furloughed. As a result, 2020 actual
expenditures for wages & benefits were much lower as compared to prior years.
58
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 88,606 28,543 - - - - - - -
Fringe Benefits 49,675 28,243 - - - - - - -
Total Personnel 138,282 56,786 - - - - - - -
Supplies 5,181 5,031 5,000 5,000 774 - 774 4,226 15%
Services & Charges
Printing & Advertising 21,346 3,693 - 300 - 300 300 - 100%
Utilities 88,730 80,505 92,000 92,000 42,105 - 42,105 49,895 46%
Repairs & Maintenance 54,179 26,223 61,000 68,315 9,965 21,745 31,710 36,606 46%
Interfund Allocations 48,511 43,637 45,407 45,407 22,709 - 22,709 22,698 50%
Other Services & Charges 2,181 5,539 14,640 14,734 3,865 9,052 12,916 1,818 88%
Total Services & Charges 214,947 159,596 213,047 220,756 78,643 31,097 109,740 111,017 50%
Capital - - - - - - - - -
Total Expenditures 358,410 221,414 218,047 225,756 79,417 31,097 110,513 115,243 49%
Revenue
Charges for Services 197,585 88,843 42,000 142,400 62,464 62,464 79,936 44%
Other Income 18,694 4,966 100,400 - - - - -
Total Revenue 216,280 93,809 142,400 142,400 62,464 62,464 79,936 44%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space. Other Income is the reimbursement from the
caterer for utilities and LaSalle Grill for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris
Performing Arts Center budget (within the same fund) and one position was eliminated (Administrative Assistant I). All utilities are paid for by the City and will be reimbursed by the
caterer (included in the Other Income). All other expenses were reduced or eliminated.
59
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 1,600,799 1,600,799 1,440,451 53%
Intergov./ Grants - - - - 118,046 118,046 (118,046) -
Licenses & Permits 3,150 300 3,000 3,000 1,250 1,250 1,750 42%
Charges for Services 253,301 290,475 232,670 232,670 161,345 161,345 71,325 69%
Interest Earnings 165,725 39,751 26,878 26,878 13,730 13,730 13,148 51%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 23,326 24,566 24,566 (1,240) 105%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 75,079 75,079 75,084 50%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 1,749,998 1,749,998 1,750,002 50%
Total Revenue 7,663,825 10,238,117 6,959,261 6,977,287 3,744,812 3,744,812 3,232,474 54%
Expenditures by Activity
Streets / Traffic & Lighting 9,441,018 7,154,221 7,146,111 9,091,417 5,234,496 486,676 5,721,171 3,370,245 63%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 714,845 605,119 1,319,964 632,514 68%
Total Expenditures 10,935,727 8,356,994 8,626,401 11,043,895 5,949,341 1,091,795 7,041,136 4,002,759 64%
Expenditures by Type
Personnel
Salaries & Wages 2,602,952 2,715,345 2,994,880 2,992,926 1,571,662 - 1,571,662 1,421,264 53%
Fringe Benefits 970,717 1,138,382 1,240,258 1,242,212 658,481 - 658,481 583,731 53%
Total Personnel 3,573,668 3,853,726 4,235,138 4,235,138 2,230,143 - 2,230,143 2,004,995 53%
Supplies 1,080,335 1,065,253 764,833 1,048,155 556,379 27,609 583,988 464,166 56%
Services & Charges
Professional Services 645,007 255,097 483,476 915,664 315,048 594,214 909,263 6,402 99%
Printing & Advertising 222 194 3,250 3,250 771 - 771 2,479 24%
Utilities 49,037 44,364 48,231 49,981 26,412 - 26,412 23,569 53%
Education & Training 9,540 13,900 15,000 15,000 2,845 - 2,845 12,155 19%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 424,771 699,746 555,941 593,229 460,586 57,447 518,032 75,197 87%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 709,878 - 709,878 709,878 50%
Debt Service Principal 734,901 590,097 920,461 920,461 436,279 - 436,279 484,182 47%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 20,564 - 20,564 26,681 44%
Other Services & Charges 177,033 165,904 128,070 114,908 15,602 11,251 26,853 88,055 23%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,217,408 3,335,174 3,626,430 4,084,494 1,987,984 662,912 2,650,896 1,433,598 65%
Capital 64,316 102,840 - 1,676,108 1,174,834 401,274 1,576,108 100,000 94%
Total Expenditures 10,935,727 8,356,994 8,626,401 11,043,895 5,949,341 1,091,795 7,041,136 4,002,759 64%
Net Surplus / (Deficit) (3,271,902) 1,881,123 (1,667,140) (4,066,608) (2,204,529) (3,296,324)
Beginning Cash Balance 7,993,003 4,743,203 6,607,820
Cash Adjustments 22,101 (16,506) -
Ending Cash Balance 4,743,203 6,607,820 2,541,212 4,303,588
Cash Reserves Target 2,733,932 2,089,248 2,760,974
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the
Department of Public Works.
• Streets: The Streets Division repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to
plowing snow in the winter. Additionally, Streets maintains around 398 miles of alley surface. Also operating under the Streets Division is Unit 211, a 24/7 response vehicle that works
with the South Bend Police Department and the South Bend Fire Department for emergencies.
• Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction
areas for the Offices of Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up
traffic control for events. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc.
• Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the
locations to be reviewed by Engineering for bidding as a public works project.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. Gas tax
revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors.
Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. In April 2017,
Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge
taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to
changes to the State's distribution formula which keeps more funds at the State level. As this fund's revenues decrease, the City continues to use income tax revenues to support the
current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404).
Streets Division - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets
earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the
Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at
$400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251).
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work
production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019.
60
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name MVH Restricted Fund Fund Number 266
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 1,600,799 1,600,799 1,440,451 53%
Interest Earnings 15,007 12,589 187 7,187 4,910 4,910 2,277 68%
Total Revenue 3,224,058 2,997,747 3,041,437 3,048,437 1,605,708 1,605,708 1,442,728 53%
Expenditures by Type
Personnel
Salaries & Wages 290,561 221,144 353,095 353,095 17,292 - 17,292 335,803 5%
Fringe Benefits 148,185 103,529 140,277 140,277 7,694 - 7,694 132,583 5%
Total Personnel 438,746 324,673 493,372 493,372 24,987 - 24,987 468,386 5%
Supplies 1,355,841 1,165,290 1,189,768 1,205,112 398,251 62,178 460,429 744,683 38%
Services & Charges
Professional Services - - - 250,000 196,485 53,214 249,700 300 100%
Repairs & Maintenance 774,629 1,042,462 1,358,110 1,512,302 225,355 406,209 631,564 880,738 42%
Total Services & Charges 774,629 1,042,462 1,358,110 1,762,302 421,840 459,423 881,264 881,038 50%
Capital - - - 15,800 - 15,800 15,800 - 100%
Total Expenditures 2,569,216 2,532,426 3,041,250 3,476,587 845,078 537,401 1,382,480 2,094,107 40%
Net Surplus / (Deficit) 654,842 465,321 187 (428,150) 760,630 223,229
Beginning Cash Balance - 650,402 1,126,297
Cash Adjustments (4,440) 10,574 -
Ending Cash Balance 650,402 1,126,297 698,147 2,062,279
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. This fund
receives gas tax and wheel tax revenue from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which
takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed
monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
61
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,418,102 5,970,315 6,082,500 6,082,500 3,201,598 3,201,598 2,880,902 53%
Intergov./ Grants - - - - 118,046 118,046 (118,046) -
Licenses & Permits 3,150 300 3,000 3,000 1,250 1,250 1,750 42%
Charges for Services 253,301 290,475 232,670 232,670 161,345 161,345 71,325 69%
Interest Earnings 180,733 52,340 27,065 34,065 18,640 18,640 15,425 55%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 23,326 24,566 24,566 (1,240) 105%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 75,079 75,079 75,084 50%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 1,749,998 1,749,998 1,750,002 50%
Total Revenue 10,887,884 13,235,863 10,000,698 10,025,724 5,350,520 5,350,520 4,675,202 53%
Expenditures by Fund
Motor Vehicle Highway (#202) 10,935,727 8,356,994 8,626,401 11,043,895 5,949,341 1,091,795 7,041,136 4,002,759 64%
MVH Restricted (#266)2,569,216 2,532,426 3,041,250 3,476,587 845,078 537,401 1,382,480 2,094,107 40%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,520,482 6,794,419 1,629,196 8,423,615 6,096,866 58%
Expenditures by Activity
Streets / Traffic & Lighting 12,010,234 9,686,646 10,187,361 12,568,003 6,079,574 1,024,077 7,103,651 5,464,352 57%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 714,845 605,119 1,319,964 632,514 68%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,520,482 6,794,419 1,629,196 8,423,615 6,096,866 58%
Expenditures by Type
Personnel
Salaries & Wages 2,893,512 2,936,488 3,347,975 3,346,021 1,588,954 - 1,588,954 1,757,067 47%
Fringe Benefits 1,118,902 1,241,911 1,380,535 1,382,489 666,176 - 666,176 716,313 48%
Total Personnel 4,012,414 4,178,400 4,728,510 4,728,510 2,255,130 - 2,255,130 2,473,380 48%
Supplies 2,436,176 2,230,544 1,954,601 2,253,267 954,631 89,787 1,044,418 1,208,849 46%
Services & Charges
Professional Services 645,007 255,097 483,476 1,165,664 511,534 647,429 1,158,962 6,702 99%
Printing & Advertising 222 194 3,250 3,250 771 - 771 2,479 24%
Utilities 49,037 44,364 48,231 49,981 26,412 - 26,412 23,569 53%
Education & Training 9,540 13,900 15,000 15,000 2,845 - 2,845 12,155 19%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 1,199,400 1,742,208 1,914,051 2,105,532 685,941 463,656 1,149,596 955,935 55%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 709,878 - 709,878 709,878 50%
Debt Service Principal 734,901 590,097 920,461 920,461 436,279 - 436,279 484,182 47%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 20,564 - 20,564 26,681 44%
Other Services & Charges 177,033 165,904 128,070 114,908 15,602 11,251 26,853 88,055 23%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,992,037 4,377,636 4,984,540 5,846,797 2,409,824 1,122,335 3,532,160 2,314,636 60%
Capital 64,316 102,840 - 1,691,908 1,174,834 417,074 1,591,908 100,000 94%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,520,482 6,794,419 1,629,196 8,423,615 6,096,865 58%
Net Surplus / (Deficit) (2,617,060) 2,346,444 (1,666,953) (4,494,758) (1,443,898) (3,073,095)
Beginning Cash Balance 7,993,003 5,393,605 7,734,117
Cash Adjustments 17,661 (5,932) -
Ending Cash Balance 5,393,605 7,734,117 3,239,359 6,365,867
Motor Vehicle Highway Budget Summary - Fund 202 & 266
62
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Local Road & Street Fund Number 251
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,858,579 1,781,618 1,539,462 1,800,000 957,176 957,176 842,824 53%
Intergov./ Grants 117,020 101,082 350,000 420,420 420,420 420,420 - 100%
Interest Earnings 132,553 43,781 7,007 14,300 11,301 11,301 2,999 79%
Other Income 38,375 18,968 - - - - - -
Interfund Transfers In 2,500,000 - - - - - - -
Total Revenue 4,646,528 1,945,448 1,896,469 2,234,720 1,388,897 1,388,897 845,823 62%
Expenditures by Type
Supplies 63,646 4,468 350,000 400,548 32,184 29,170 61,355 339,194 15%
Services & Charges
Professional Services 175,032 200,078 80,000 754,276 180,688 407,295 587,983 166,293 78%
Repairs & Maintenance 376,289 795,967 - 743,974 266,752 261,252 528,004 215,970 71%
Other Services & Charges 5,000 2,094 15,000 15,000 6,472 665 7,137 7,863 48%
Interfund Transfers Out 617,569 1,000,000 2,000,000 2,000,000 999,998 - 999,998 1,000,002 50%
Total Services & Charges 1,173,890 1,998,139 2,095,000 3,513,250 1,453,910 669,212 2,123,122 1,390,128 60%
Capital 2,095,286 1,552,078 300,000 915,452 465,761 263,472 729,233 186,219 80%
Total Expenditures 3,332,822 3,554,685 2,745,000 4,829,250 1,951,855 961,855 2,913,710 1,915,541 60%
Net Surplus / (Deficit) 1,313,706 (1,609,236) (848,531) (2,594,530) (562,959) (1,524,813)
Beginning Cash Balance 3,919,938 5,233,148 3,632,884
Cash Adjustments (495) 8,971 -
Ending Cash Balance 5,233,148 3,632,884 1,038,353 3,081,578
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance,
restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare
projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed
by the State, which takes into account population, road and street mileage and other factors. This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019,
$2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement
Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There
is no cash reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements. Outsourced paving expenses will be reduced in this fund for 2021 as those
expenses can be covered by the infrastructure bond.
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund
(#265). The transfer from this fund will be suspended in 2021 and the matching portion will be covered by the proposed new infrastructure bond (TBD). In 2022, this fund will
resume the $1,000,000 matching transfer.
Cash Reserves Target
No reserve requirement
63
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 144,097 - - - - - -
Interest Earnings 10,922 1,257 129 1,140 838 838 302 74%
Other Income 92,453 - - 1,500 1,500 1,500 - 100%
Total Revenue 103,375 145,354 129 2,640 2,338 2,338 302 89%
Expenditures by Type
Services & Charges
Professional Services 257,469 17,856 - 106,004 3,762 2,242 6,004 100,000 6%
Total Services & Charges 257,469 17,856 - 106,004 3,762 2,242 6,004 100,000 6%
Capital 434,025 31,938 - 103,459 20,166 83,293 103,459 - 100%
Total Expenditures 691,494 49,793 - 209,463 23,927 85,536 109,463 100,000 52%
Net Surplus / (Deficit) (588,119) 95,560 129 (206,823) (21,589) (107,125)
Beginning Cash Balance 757,509 170,735 266,588
Cash Adjustments 1,345 293 -
Ending Cash Balance 170,735 266,588 59,765 244,999
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure
expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into
the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated once all funds are spent.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
64
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 553,253 1,102,365 1,000,000 1,141,172 141,172 141,172 1,000,000 12%
Interest Earnings 10,466 7,642 10 4,010 2,878 2,878 1,132 72%
Other Income - - - - - - - -
Interfund Transfers In 553,253 1,522,365 1,000,000 1,000,000 141,172 141,172 858,828 14%
Total Revenue 1,116,972 2,632,372 2,000,010 2,145,182 285,221 285,221 1,859,960 13%
Expenditures by Type
Services & Charges
Repairs & Maintenance 996,856 1,691,081 2,000,000 3,420,585 1,138,240 1,582,144 2,720,384 700,201 80%
Other Services & Charges - - - - - - - - -
Transfers Out - - - - - - - - -
Total Services & Charges 996,856 1,691,081 2,000,000 3,420,585 1,138,240 1,582,144 2,720,384 700,201 80%
Capital - - - - - - - - -
Total Expenditures 996,856 1,691,081 2,000,000 3,420,585 1,138,240 1,582,144 2,720,384 700,201 80%
Net Surplus / (Deficit) 120,116 941,291 10 (1,275,403) (853,019) (2,435,163)
Beginning Cash Balance 329,373 449,431 1,391,493
Cash Adjustments (58) 770 -
Ending Cash Balance 449,431 1,391,493 116,090 538,474
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts (SBOA).
- Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020/2021 the City is seeking $1 million in grant funding for each year. In 2020, the matching portion will be funded by an interfund transfer from Local Road & Street Fund
(#251). In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements which will also fund the $1,000,000 matching portion for 2021. In 2022,
Local Road & Street Fund (#251) will resume the interfund transfer match.
This fund also receives revenue from interest earned on the fund's cash balance.
2021 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching
Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public
Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
65
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 668 - 17,441 17,441 17,441 - 100%
Interest Earnings 69,658 17,411 7,533 7,533 5,115 5,115 2,418 68%
Other Income 584,181 493,328 493,329 493,329 246,664 246,664 246,665 50%
Total Revenue 653,840 511,407 500,862 518,303 269,219 269,219 249,083 52%
Expenditures by Type
Supplies - - 450,000 450,000 - - - 450,000 0%
Services & Charges
Professional Services 1,502 108,890 - 96,265 26,970 69,295 96,265 - 100%
Repairs & Maintenance 710,820 44,201 - 97,898 - 97,898 97,898 - 100%
Interfund Transfers Out - 522,365 - - - - - - -
Total Services & Charges 712,322 675,455 - 194,163 26,970 167,193 194,163 - 100%
Capital 513,712 649,253 - 102,896 27,855 75,041 102,896 - 100%
Total Expenditures 1,226,034 1,324,708 450,000 747,059 54,825 242,234 297,059 450,000 40%
Net Surplus / (Deficit) (572,194) (813,301) 50,862 (228,756) 214,394 (27,840)
Beginning Cash Balance 2,765,949 2,195,972 1,386,436
Cash Adjustments 2,216 3,765 -
Ending Cash Balance 2,195,972 1,386,436 1,157,680 1,607,508
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a
member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make
expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-
13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this
section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.”
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid
off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
The 2020 adopted budget was $500,000. The 2020 amended budget includes open purchase orders carried forward from 2019 for active capital improvement projects. Therefore, the
overall decrease of $1.2M reflects open projects which most likely will close out in 2020. Also, in 2020, this fund budgeted for the Local Public Agency (LPA) Project Corby-Ironwood-
Rockne intersection improvement consisting of reconstruction of the existing signalized intersection.
For 2021, $450,000 is budgeted for the Streets Division to use for street paving materials.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
66
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2021 Infrastructure Bond Capital Fund Number 455
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - - - 10,000 1,675 1,675 8,325 17%
Interfund Transfers In - - - 8,601,026 8,601,026 8,601,026 - 100%
Total Revenue - - - 8,611,026 8,602,702 8,602,702 8,325 100%
Expenditures by Type
Services & Charges
Interfund Transfers Out - - - 1,000,000 141,172 - 141,172 858,828 14%
Total Services & Charges - - - 1,000,000 141,172 - 141,172 858,828 14%
Capital - - - 7,601,026 4,800 4,393,102 4,397,902 3,203,124 58%
Total Expenditures - - - 8,601,026 145,972 4,393,102 4,539,073 4,061,952 53%
Net Surplus / (Deficit)- - - 10,000 8,456,730 4,063,628
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - 10,000 8,456,730
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood
infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt
service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755).
The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond
proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund
to be used towards the approved capital projects.
The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. $1,000,000 will be transferred to the Local Road &
Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT).
67
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,463,922 5,656,106 5,506,237 5,506,237 3,066,034 3,066,034 2,440,203 56%
Interest Earnings 12,252 2,362 - 205 205 205 - 100%
Other Income 13,220 98,540 45,500 46,848 45,945 45,945 903 98%
Interfund Transfers In - 250,000 965,000 - - - - -
Total Revenue 5,489,395 6,007,008 6,516,737 5,553,290 3,112,184 3,112,184 2,441,106 56%
Expenditures by Type
Personnel
Salaries & Wages 1,030,068 1,151,775 1,146,617 1,146,617 540,654 - 540,654 605,963 47%
Fringe Benefits 421,865 491,924 521,476 521,476 229,013 - 229,013 292,463 44%
Total Personnel 1,451,934 1,643,699 1,668,093 1,668,093 769,667 - 769,667 898,426 46%
Supplies 254,413 328,387 472,330 474,822 167,598 2,492 170,090 304,732 36%
Services & Charges
Printing & Advertising - 504 5,193 5,193 2,056 - 2,056 3,137 40%
Education & Training 975 - 20,000 20,000 - - - 20,000 0%
Travel 1,137 - 9,900 9,900 - - - 9,900 0%
Repairs & Maintenance 810,289 1,156,210 995,000 968,300 505,428 - 505,428 462,872 52%
Debt Service Principal - - - 250,000 250,000 - 250,000 - 100%
Interfund Allocations 998,406 958,978 1,185,129 1,185,129 592,563 - 592,563 592,566 50%
Other Services & Charges 998,584 1,199,086 1,114,933 1,143,048 526,374 542,455 1,068,829 74,219 94%
Interfund Transfers Out 1,053,026 979,213 1,065,255 1,065,255 501,219 - 501,219 564,036 47%
Total Services & Charges 3,862,416 4,293,991 4,395,410 4,646,825 2,377,639 542,455 2,920,095 1,726,730 63%
Capital - - - - - - - - -
Total Expenditures 5,568,762 6,266,076 6,535,833 6,789,740 3,314,904 544,947 3,859,851 2,929,888 57%
Net Surplus / (Deficit) (79,367) (259,069) (19,096) (1,236,450) (202,721) (747,668)
Beginning Cash Balance 525,571 449,145 87,032
Cash Adjustments 2,941 (103,044) -
Ending Cash Balance 449,145 87,032 (1,149,417) (433,946)
Cash Reserves Target 556,876 626,608 678,974
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service.
Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a
trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15). At the end of 2020,
the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The
loan must be repaid by June 30, 2021.
Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional
yard waste totes and overtime wages. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee
increase to cover expenses. Year after year, expenses have continued to increase but revenues have not.
Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The
City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
68
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 5,423 946 - 21 21 21 - 101%
Debt Proceeds - 375,000 - - - - - -
Interfund Transfers In 1,053,026 979,213 1,065,255 1,065,255 501,219 501,219 564,036 47%
Total Revenue 1,058,449 1,355,159 1,065,255 1,065,276 501,241 501,241 564,036 47%
Expenditures by Type
Services & Charges
Debt Service Principal 970,891 927,626 1,002,558 1,002,558 493,012 - 493,012 509,546 49%
Debt Service Interest & Fees 67,113 51,027 62,697 62,697 21,340 - 21,340 41,357 34%
Total Services & Charges 1,038,004 978,653 1,065,255 1,065,255 514,352 - 514,352 550,903 48%
Capital - 53,416 - 375,000 - 375,000 375,000 - 100%
Total Expenditures 1,038,004 1,032,069 1,065,255 1,440,255 514,352 375,000 889,352 550,903 62%
Net Surplus / (Deficit)20,445 323,090 - (374,979) (13,111) (388,111)
Beginning Cash Balance 44,494 64,925 388,126
Cash Adjustments (15) 111 -
Ending Cash Balance 64,925 388,126 13,147 375,015
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased
through capital leases which are usually paid off over 5 years.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period. The principal and interest expense budgeted is for capital lease payments for the trucks.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
69
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 18,428,418 19,530,007 18,768,653 18,768,653 9,235,602 9,235,602 9,533,051 49%
Interest Earnings 89,938 29,477 21,605 21,605 15,276 15,276 6,329 71%
Other Income 37,155 30,256 42,500 54,241 17,711 17,711 36,530 33%
Interfund Allocation Reimb 1,734,889 1,788,327 1,856,424 1,856,424 928,212 928,212 928,212 50%
Interfund Transfers In 159,826 83,727 103,534 103,534 19,389 19,389 84,145 19%
Total Revenue 20,450,225 21,461,793 20,792,716 20,804,457 10,216,190 10,216,190 10,588,267 49%
Expenditures by Type
Personnel
Salaries & Wages 3,287,529 3,387,258 3,694,444 3,694,444 1,632,213 - 1,632,213 2,062,231 44%
Fringe Benefits 1,287,012 1,442,985 1,532,758 1,532,758 704,460 - 704,460 828,298 46%
Total Personnel 4,574,540 4,830,243 5,227,202 5,227,202 2,336,673 - 2,336,673 2,890,529 45%
Supplies 1,499,242 1,266,625 1,430,772 1,595,114 611,111 168,922 780,033 815,081 49%
Services & Charges
Professional Services 891,024 850,848 676,560 968,969 195,472 364,260 559,733 409,236 58%
Printing & Advertising 1,165 2,209 10,359 10,779 989 - 989 9,791 9%
Utilities 769,708 752,924 823,700 823,700 359,799 - 359,799 463,901 44%
Education & Training 10,627 10,322 32,675 43,675 15,604 450 16,054 27,621 37%
Travel 2,386 2,754 18,750 8,750 - - - 8,750 0%
Repairs & Maintenance 321,740 388,841 475,200 627,467 294,975 86,873 381,848 245,619 61%
Interfund Allocations 1,979,352 2,184,334 2,267,793 2,267,793 1,133,895 - 1,133,895 1,133,898 50%
Debt Service Principal 396,892 401,882 296,672 296,672 197,233 - 197,233 99,439 66%
Debt Service Interest & Fees 23,014 15,525 8,065 8,065 4,950 - 4,950 3,115 61%
Other Services & Charges 3,008,526 3,097,555 3,539,879 3,789,395 1,539,948 306,500 1,846,448 1,942,948 49%
Interfund Transfers Out 5,539,552 5,166,931 4,954,548 4,954,548 2,477,280 - 2,477,280 2,477,268 50%
PILOT 1,662,624 1,629,442 1,611,201 1,611,201 805,599 - 805,599 805,602 50%
Total Services & Charges 14,606,609 14,503,569 14,715,402 15,411,014 7,025,744 758,083 7,783,826 7,627,188 51%
Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 9,973,528 927,005 10,900,533 11,332,798 49%
Net Surplus / (Deficit) (230,166) 861,356 (580,660) (1,428,873) 242,662 (684,343)
Beginning Cash Balance 4,618,205 4,204,418 4,840,727
Cash Adjustments (183,621) (225,047) -
Ending Cash Balance 4,204,418 4,840,727 3,411,853 4,646,179
Cash Reserves Target 1,034,020 1,030,022 1,111,667
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for all revenue and operational expenses of the water utility. This fund also provides the monies for debt service obligations, reserve requirements
and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The general source of the water utility's revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 included the final three months of a two phase
increase in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income consists of reimbursements and other miscellaneous type sales. Interfund
Allocation Reimbursement consists of the Utility Customer Service Allocation (allocate the operational costs of the customer service department to benefiting operations including
Sewage Works, Solid Waste, and Project ReLeaf) and the Payroll Cost Allocation (allocate a specified position’s salaries & benefits between the divisions its serves). This fund also
receives interfund transfers from the other water utility funds (#624, 625, 626 and 629) for interest earnings that are received in those funds and then subsequently transferred to this
fund.
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs
are related to utility billing and collections.
• Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158).
• Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works
Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets.
Cash Reserves Target
5% of Annual expenditures
70
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 192,850 236,907 210,000 210,000 94,534 94,534 115,467 45%
Interest Earnings 90,537 51,626 59,877 59,877 27,042 27,042 32,835 45%
Other Income - 9,568 - - - - - -
Interfund Transfers In 3,241,000 3,862,000 3,373,000 3,373,000 1,686,502 1,686,502 1,686,498 50%
Total Revenue 3,524,387 4,160,101 3,642,877 3,642,877 1,808,077 1,808,077 1,834,800 50%
Expenditures by Type
Services & Charges
Professional Services 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100%
Total Services & Charges 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100%
Capital 1,147,043 726,784 2,573,000 6,182,355 556,371 1,968,566 2,524,936 3,657,419 41%
Total Expenditures 1,212,655 758,488 2,573,000 6,264,442 562,504 2,044,519 2,607,023 3,657,419 42%
Net Surplus / (Deficit) 2,311,733 3,401,613 1,069,877 (2,621,565) 1,245,573 (798,946)
Beginning Cash Balance 1,888,226 4,187,432 7,652,044
Cash Adjustments (12,526) 62,999 -
Ending Cash Balance 4,187,432 7,652,044 5,030,479 8,851,621
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2021 projects include: Previous projects include:
Equipment: $44,000
• (1) arrow board - $12,000
• (1) 12' cargo trailer - $12,000
• (1) trailer for shoring box - $10,000
• (1) long shoring utility trailer - $10,000
Vehicles: $429,000
• (3) mini cargo vans - $99,000
• (1) midsize car - $35,000
• (2) 4WD trucks - $70,000
• (1) 2WD truck w/tommy gate - $35,000
• (1) 4WD pickup truck with plow - $45,000
• (1) 4WD truck w/plow - $40,000
• (1) Dump truck - $150,000
Booster Pump Stations: $81,000
• Locust booster station - $62,000
• Topsfield booster station - $19,000
Mains: $867,000
• Water main, hydrant, and valve replacement
Edison Filtration Plant Rehabilitation: $822,000
Northwest Elevated Tank: $330,000
North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019)
Upgrades and replacements include:
• outdated chlorine gas system
• scrubber chemical
• filter media
• raw water piping
• dehumidification system
• HVAC compressors
• outdated PLCs
• high service pumps
Pinhook Filtration Plant Rehabilitation: $771,000 (2020) / $2M overall budget
Project elements include:
• replacement of electronic actuator valves
• replacement of filter underdrains
• control panel and motor upgrades
• air handling system upgrades
• building roof repairs
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and
distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system.
Restricted cash accumulation beginning in 2018-2022 will fund the 2022 $4,000,000 exchange program.
71
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,720 11,222 17,381 17,381 4,215 4,215 13,166 24%
Total Revenue 39,720 11,222 17,381 17,381 4,215 4,215 13,166 24%
Expenditures
Interfund Transfers Out 34,076 16,448 17,381 17,381 4,215 - 4,215 13,166 24%
Total Expenditures 34,076 16,448 17,381 17,381 4,215 - 4,215 13,166 24%
Net Surplus / (Deficit) 5,643 (5,227) - - - -
Beginning Cash Balance 1,298,632 1,287,448 1,263,319
Cash Adjustments (16,827) (18,903) -
Ending Cash Balance 1,287,448 1,263,319 1,263,319 1,272,201
Cash Reserves Target 1,287,448 1,263,319 1,263,319
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves for customer deposits
72
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 26,869 8,907 24,269 24,269 892 892 23,377 4%
Interfund Transfers In 2,013,000 1,218,000 1,511,548 1,511,548 755,776 755,776 755,772 50%
Total Revenue 2,039,869 1,226,907 1,535,817 1,535,817 756,668 756,668 779,149 49%
Expenditures by Type
Services & Charges
Debt Service Principal 2,653,962 1,058,099 1,093,877 1,093,877 - - - 1,093,877 0%
Debt Service Interest & Fees 803,857 443,037 417,671 417,671 208,563 - 208,563 209,108 50%
Interfund Transfers Out 25,229 10,069 24,269 24,269 892 - 892 23,377 4%
Total Services & Charges 3,483,048 1,511,205 1,535,817 1,535,817 209,455 - 209,455 1,326,362 14%
Total Expenditures 3,483,048 1,511,205 1,535,817 1,535,817 209,455 - 209,455 1,326,362 14%
Net Surplus / (Deficit) (1,443,179) (284,298) - - 547,213 547,213
Beginning Cash Balance 1,726,068 286,131 2,323
Cash Adjustments 3,242 491 -
Ending Cash Balance 286,131 2,323 2,323 549,536
Cash Reserves Target 286,131 2,323 2,323
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations.
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
- 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
73
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,016 12,438 20,000 20,000 4,614 4,614 15,386 23%
Total Revenue 39,016 12,438 20,000 20,000 4,614 4,614 15,386 23%
Expenditures
Interfund Transfers Out 34,582 20,000 20,000 20,000 4,612 - 4,612 15,388 23%
Total Expenditures 34,582 20,000 20,000 20,000 4,612 - 4,612 15,388 23%
Net Surplus / (Deficit) 4,434 (7,562) - - 2 2
Beginning Cash Balance 1,422,922 1,427,971 1,422,800
Cash Adjustments 615 2,390 -
Ending Cash Balance 1,427,971 1,422,800 1,422,800 1,422,802
Cash Reserves Target 1,427,971 1,422,800 1,422,800
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
74
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Water Works Operations & Maintenance Reserve Fund Number 629
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 78,460 25,426 41,884 41,884 9,670 9,670 32,214 23%
Interfund Transfers In 225,552 16,931 - - - - - -
Total Revenue 304,012 42,357 41,884 41,884 9,670 9,670 32,214 23%
Expenditures
Interfund Transfers Out 65,938 37,210 41,884 41,884 9,670 - 9,670 32,214 23%
Total Expenditures 65,938 37,210 41,884 41,884 9,670 - 9,670 32,214 23%
Net Surplus / (Deficit) 238,073 5,147 - - - -
Beginning Cash Balance 2,663,672 2,902,529 2,912,652
Cash Adjustments 784 4,976 -
Ending Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652
Cash Reserves Target 2,523,978 2,572,765 2,880,373
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection
against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
75
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 652,271 672,463 645,105 645,105 360,624 360,624 284,481 56%
Interest Earnings 57,505 18,620 28,298 28,298 6,821 6,821 21,477 24%
Other Income 365 - - - - - - -
Total Revenue 710,141 691,083 673,403 673,403 367,445 367,445 305,958 55%
Expenditures by Type
Personnel
Salaries & Wages 108,341 116,128 115,953 118,553 59,444 - 59,444 59,109 50%
Fringe Benefits 44,267 51,106 48,395 48,395 26,305 - 26,305 22,090 54%
Total Personnel 152,608 167,234 164,348 166,948 85,749 - 85,749 81,199 51%
Supplies 29,334 26,545 38,475 72,179 25,381 - 25,381 46,798 35%
Services & Charges
Printing & Advertising - - 700 700 - - - 700 0%
Repairs & Maintenance 291,547 507,227 348,601 521,774 222,635 7,770 230,405 291,369 44%
Interfund Allocations 75,495 84,511 91,901 91,901 45,953 - 45,953 45,948 50%
Other Services & Charges 3,828 10,580 6,500 6,500 384 - 384 6,116 6%
Total Services & Charges 370,870 602,318 447,702 620,875 268,973 7,770 276,743 344,133 45%
Capital - - - - - - - - -
Total Expenditures 552,812 796,097 650,525 860,002 380,102 7,770 387,872 472,130 45%
Net Surplus / (Deficit) 157,329 (105,014) 22,878 (186,599) (12,657) (20,427)
Beginning Cash Balance 2,014,803 2,173,605 2,052,857
Cash Adjustments 1,473 (15,735) -
Ending Cash Balance 2,173,605 2,052,857 1,866,258 2,039,000
Cash Reserves Target 138,203 199,024 215,001
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a
monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps
residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work
- a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Increases in the budget are in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for
needed repairs. Also, an aging infrastructure costs more to maintain/repair.
Cash Reserves Target
25% of Annual expenditures
76
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 39,245,887 36,969,565 37,068,625 37,068,625 19,680,347 19,680,347 17,388,278 53%
Interest Earnings 387,785 80,803 38,711 38,711 37,954 37,954 757 98%
Other Income 93,446 36,100 5,142 273,760 270,298 270,298 3,462 99%
Interfund Allocation Reimb 421,463 446,759 449,895 449,895 224,955 224,955 224,940 50%
Interfund Transfers In 327,330 77,322 580,690 660,295 350,376 350,376 309,919 53%
Total Revenue 40,475,911 37,610,549 38,143,063 38,491,286 20,563,930 20,563,930 17,927,356 53%
Expenditures by Division
Sewers 5,790,685 5,816,750 6,429,160 8,765,680 3,983,861 1,067,576 5,051,437 3,714,243 58%
Concrete Crew 418,317 416,511 514,138 514,138 229,591 - 229,591 284,547 45%
Wastewater 32,455,408 33,360,472 33,924,271 35,487,470 15,537,188 1,322,199 16,859,387 18,628,082 48%
Organic Resources 1,609,596 1,587,652 1,498,179 1,517,674 692,984 103,664 796,648 721,026 52%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 20,443,624 2,493,439 22,937,063 23,347,898 50%
Expenditures by Type
Personnel
Salaries & Wages 4,674,220 4,716,820 5,259,565 5,259,565 2,410,038 - 2,410,038 2,849,527 46%
Fringe Benefits 1,739,623 1,973,822 2,062,979 2,062,979 1,006,442 - 1,006,442 1,056,537 49%
Total Personnel 6,413,843 6,690,642 7,322,544 7,322,544 3,416,479 - 3,416,479 3,906,064 47%
Supplies 1,739,090 1,666,866 1,975,014 2,180,908 688,835 293,234 982,069 1,198,839 45%
Services & Charges
Professional Services 1,634,972 849,692 2,301,000 2,843,964 209,305 391,610 600,915 2,243,049 21%
Printing & Advertising 297 849 9,711 9,711 1,211 - 1,211 8,500 12%
Utilities 1,206,860 1,101,420 1,313,160 1,314,910 609,729 - 609,729 705,181 46%
Education & Training 17,885 12,122 41,500 41,500 891 - 891 40,609 2%
Travel 10,139 6,202 48,000 48,000 - - - 48,000 0%
Repairs & Maintenance 2,267,292 1,455,801 2,021,350 2,571,015 883,494 314,447 1,197,940 1,373,075 47%
Interfund Allocations 5,730,856 5,645,332 6,312,945 6,312,945 3,156,465 - 3,156,465 3,156,480 50%
Debt Service Principal 564,025 514,260 294,415 294,415 184,035 - 184,035 110,380 63%
Debt Service Interest & Fees 25,784 16,278 7,816 7,816 4,762 - 4,762 3,054 61%
Other Services & Charges 2,909,301 2,597,472 2,583,705 5,202,646 2,200,276 1,494,149 3,694,425 1,508,221 71%
Interfund Transfers Out 13,075,295 16,032,102 13,591,468 13,591,468 6,816,580 - 6,816,580 6,774,888 50%
PILOT 4,678,366 4,592,349 4,543,120 4,543,120 2,271,562 - 2,271,562 2,271,558 50%
Total Services & Charges 32,121,074 32,823,877 33,068,190 36,781,510 16,338,310 2,200,205 18,538,514 18,242,995 50%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 20,443,624 2,493,439 22,937,063 23,347,898 50%
Net Surplus / (Deficit) 201,904 (3,570,836) (4,222,685) (7,793,676) 120,306 (2,373,133)
Beginning Cash Balance 15,164,622 15,409,455 11,466,153
Cash Adjustments 42,928 (372,465) -
Ending Cash Balance 15,409,455 11,466,153 3,672,477 11,103,377
Cash Reserves Target 2,013,700 2,059,069 2,314,248
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge
plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the
inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s
retention ponds.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside
surcharge rate will increase slightly. Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works.
These positions are allocated out to the following Public Works divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and
Concrete Crew. This fund also receives interfund transfers from the other sewage works funds (#643 & 654) for interest earnings that are received in those funds and then subsequently
transferred to this fund.
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste.
• Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158,
& 164).
• Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to
fund capital expenditures. Capital needs are budgeted in the Sewage Works Capital Fund (#642).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Work's capital assets.
• At the end of 2020, the Common Council approved an interfund loan from this fund to the Solid Waste Operations Fund (#610) in order to ensure the cash balance was not negative at
year-end. The loan must be repaid by June 30, 2021.
77
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 475,488 547,367 339,000 339,000 221,617 221,617 117,383 65%
Interest Earnings 282,731 137,764 55,792 55,792 49,375 49,375 6,417 88%
Other Income - 17,342 - - - - - -
Interfund Transfers In 5,000,000 7,911,000 5,855,000 5,855,000 2,927,498 2,927,498 2,927,502 50%
Total Revenue 5,758,219 8,613,472 6,249,792 6,249,792 3,198,490 3,198,490 3,051,302 51%
Expenditures by Type
Capital 5,421,771 4,248,134 5,855,000 13,278,180 1,970,882 6,750,741 8,721,622 4,556,557 66%
Total Expenditures 5,421,771 4,248,134 5,855,000 13,278,180 1,970,882 6,750,741 8,721,622 4,556,557 66%
Net Surplus / (Deficit) 336,448 4,365,338 394,792 (7,028,388) 1,227,608 (5,523,132)
Beginning Cash Balance 9,100,782 9,417,064 13,821,218
Cash Adjustments (20,166) 38,815 -
Ending Cash Balance 9,417,064 13,821,218 6,792,830 15,049,838
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works:
Wastewater, Sewers, Organic Resources, and Concrete Crew.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs
(renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a
certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid
Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation.
2021 projects include:
Capital Equipment
Wastewater and Organic Resources:
• (1) 3/4 ton cargo van AWD - $40,000
• (1) screen machine - $400,000
• (1) beast horizontal grinder - $750,000
• (1) utility cart - $18,000 and pressure washer $10,000
Sewers Division:
• (2) vacuum sweepers - $660,000
• (1) skid loader w/trailer - $125,000
• (2) Crew plow trucks with CNG - $352,000
Wastewater Treatment Plant (WWTP) Upgrades
Projects 2021: $1.25 M
• CSO 29 Lift Station $850,000
Other:
• Sewer Lining $2.0 M
• Public Works Service Center Roof Replacement $250,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
78
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 151,410 48,416 75,112 75,112 18,429 18,429 56,683 25%
Interfund Transfers In 151,717 - - - - - - -
Total Revenue 303,127 48,416 75,112 75,112 18,429 18,429 56,683 25%
Expenditures
Interfund Transfers Out 127,330 71,004 75,112 75,112 18,429 - 18,429 56,683 25%
Total Expenditures 127,330 71,004 75,112 75,112 18,429 - 18,429 56,683 25%
Net Surplus / (Deficit) 175,797 (22,588) - - - -
Beginning Cash Balance 5,385,946 5,563,851 5,550,801
Cash Adjustments 2,108 9,538 -
Ending Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801
Cash Reserves Target 4,534,025 4,192,386 5,450,005
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal
protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
79
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 119,465 41,998 15,333 15,333 8,744 8,744 6,589 57%
Debt Proceeds - 5,743,815 - - - - - -
Interfund Transfers In 7,780,676 8,110,581 7,694,771 7,694,771 3,847,385 3,847,385 3,847,386 50%
Total Revenue 7,900,141 13,896,394 7,710,104 7,710,104 3,856,129 3,856,129 3,853,975 50%
Expenditures by Type
Services & Charges
Debt Service Principal 5,931,732 11,716,557 6,176,519 6,176,519 - - - 6,176,519 0%
Debt Service Interest & Fees 1,844,562 1,948,613 1,518,252 1,518,252 758,683 - 758,683 759,569 50%
Total Services & Charges 7,776,294 13,665,170 7,694,771 7,694,771 758,683 - 758,683 6,936,088 10%
Total Expenditures 7,776,294 13,665,170 7,694,771 7,694,771 758,683 - 758,683 6,936,088 10%
Net Surplus / (Deficit) 123,847 231,224 15,333 15,333 3,097,446 3,097,446
Beginning Cash Balance 963,679 1,087,745 1,320,833
Cash Adjustments 219 1,865 -
Ending Cash Balance 1,087,745 1,320,833 1,336,166 4,418,279
Cash Reserves Target 1,087,745 1,320,833 1,336,166
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest
earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Current debt includes:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refunding 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
- 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment 12/1/30, (debt schedule #80)
Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the
refunding was used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in
principal and interest over the remaining life of the bonds.
Cash Reserves Target
100% cash reserves per bond covenants
80
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 87,669 20,901 65,000 65,000 189 189 64,811 0%
Total Revenue 87,669 20,901 65,000 65,000 189 189 64,811 0%
Total Expenditures - 322,566 - - - - - - -
Net Surplus / (Deficit)87,669 (301,665) 65,000 65,000 189 189
Beginning Cash Balance 4,204,246 4,291,915 3,990,250
Cash Adjustments - - -
Ending Cash Balance 4,291,915 3,990,250 4,055,250 3,990,439
Cash Reserves Target 4,291,915 3,990,250 4,055,250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash
balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance.
The debt service reserve amount is used towards the last debt service payment.
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to
be used towards the refunding.
Cash Reserves Target
100% cash reserves per bond covenants
81
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,107 4,641 5,578 5,578 2,344 2,344 3,234 42%
Total Revenue 3,107 4,641 5,578 5,578 2,344 2,344 3,234 42%
Expenditures
Interfund Transfers Out - 6,318 5,578 5,578 2,344 - 2,344 3,234 42%
Total Expenditures - 6,318 5,578 5,578 2,344 - 2,344 3,234 42%
Net Surplus / (Deficit)3,107 (1,677) - - - -
Beginning Cash Balance 204,693 413,157 649,073
Cash Adjustments 205,357 237,593 -
Ending Cash Balance 413,157 649,073 649,073 785,584
Cash Reserves Target 413,157 649,073 649,073
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves for customer deposits
82
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 447,563 446,136 451,610 451,610 239,931 239,931 211,679 53%
Interest Earnings 15,370 4,176 3,221 3,221 1,372 1,372 1,849 43%
Other Income 103 - - - - - - -
Total Revenue 463,036 450,312 454,831 454,831 241,304 241,304 213,528 53%
Expenditures by Type
Personnel
Salaries & Wages 61,398 56,338 73,920 73,920 - - - 73,920 0%
Fringe Benefits 4,659 4,376 5,655 5,655 - - - 5,655 0%
Total Personnel 66,057 60,714 79,575 79,575 - - - 79,575 0%
Supplies - 4,764 10,476 10,476 - - - 10,476 0%
Services & Charges
Interfund Allocations 40,243 42,385 37,736 37,736 18,872 - 18,872 18,864 50%
Other Services & Charges 3,419 2,634 6,500 6,500 826 - 826 5,674 13%
Interfund Transfers Out 550,000 300,000 500,000 500,000 249,998 - 249,998 250,002 50%
Total Services & Charges 593,662 345,019 544,236 544,236 269,696 - 269,696 274,540 50%
Capital - - - - - - - - -
Total Expenditures 659,719 410,497 634,287 634,287 269,696 - 269,696 364,591 43%
Net Surplus / (Deficit) (196,683) 39,815 (179,456) (179,456) (28,393) (28,393)
Beginning Cash Balance 593,308 398,183 425,913
Cash Adjustments 1,558 (12,085) -
Ending Cash Balance 398,183 425,913 246,457 385,611
Cash Reserves Target 164,930 102,624 158,572
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the
Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs,
and other expenses paid for by Fund 641.
Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred was reduced in 2020.
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Storm Sewer Fund Fund Number 667
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 517,091 1,037,898 1,020,677 1,020,677 548,517 548,517 472,160 54%
Interest Earnings 1,341 4,831 3,992 3,992 3,867 3,867 125 97%
Total Revenue 518,432 1,042,729 1,024,669 1,024,669 552,384 552,384 472,285 54%
Expenditures by Type
Services & Charges
Professional Services 54,500 11,085 200,000 338,125 45,094 101,531 146,625 191,500 43%
Other Services & Charges - 3,186 - - (74) - (74) 74 -
Total Services & Charges 54,500 14,272 200,000 338,125 45,020 101,531 146,551 191,574 43%
Capital 275,886 90,050 824,000 1,451,469 258,461 37,255 295,715 1,155,754 20%
Total Expenditures 330,386 104,322 1,024,000 1,789,594 303,480 138,786 442,266 1,347,328 25%
Net Surplus / (Deficit) 188,046 938,407 669 (764,925) 248,904 110,117
Beginning Cash Balance - 124,406 1,032,916
Cash Adjustments (63,640) (29,898) -
Ending Cash Balance 124,406 1,032,916 267,990 1,251,438
Cash Reserves Target 82,597 26,080 447,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate
after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
In 2021 budget stormwater projects: Riverbank Stabilization $550,000 and $274,000 budgeted for miscellaneous storm sewer projects such as: downspout disconnection plan, drainage
projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation, along with misc. repairs, Professional Services for these
projects budgeted $200,000.
Cash Reserves Target
25% of Annual expenditures
84
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,018 4,678 10,000 17,076 17,076 17,076 - 100%
Interest Earnings 6,364 1,895 1,415 1,415 570 570 845 40%
Other Income 310 18 - - - - - -
Total Revenue 11,691 6,591 11,415 18,491 17,646 17,646 845 95%
Expenditures by Type
Services & Charges
Education & Training - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - 12,000 12,000 - - - 12,000 0%
Total Services & Charges - - 22,000 22,000 - - - 22,000 0%
Capital - 31,753 45,000 75,043 71,043 - 71,043 4,000 95%
Total Expenditures - 31,753 67,000 97,043 71,043 - 71,043 26,000 73%
Net Surplus / (Deficit)11,691 (25,162) (55,585) (78,552) (53,397) (53,397)
Beginning Cash Balance 226,550 238,323 213,569
Cash Adjustments 81 409 -
Ending Cash Balance 238,323 213,569 135,017 160,172
Cash Reserves Target - 7,938 24,261
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 75 768 200 1,000 - - 1,000 0%
Interest Earnings 359 115 158 158 46 46 112 29%
Total Revenue 434 883 358 1,158 46 46 1,112 4%
Expenditures by Type
Services & Charges
Other Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Total Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Capital - - - - - - - - -
Total Expenditures 623 - 1,000 1,000 - - - 1,000 0%
Net Surplus / (Deficit)(190) 883 (642) 158 46 46
Beginning Cash Balance 13,077 12,894 13,799
Cash Adjustments 6 22 -
Ending Cash Balance 12,894 13,799 13,957 13,845
Cash Reserves Target 156 - 250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 8135-90) to account for monies received from Juvenile Positive Assistance.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve.
Past expenditures include Drug Abuse Resistance Education and Juvenile Aid Bureau.
Cash Reserves Target
25% of Annual expenditures
86
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 135,148 148,550 130,000 145,000 72,981 72,981 72,019 50%
Fines, Forfeitures, and Fees 103,233 92,751 111,000 111,000 36,767 36,767 74,233 33%
Interest Earnings 11,017 3,849 2,937 2,937 1,316 1,316 1,621 45%
Donations - 2,000 1,000 1,000 500 500 500 50%
Other Income 12,238 11,555 15,000 2,970 2,970 2,970 - 100%
Interfund Transfers In 26,423 - - - - - - -
Total Revenue 288,059 258,705 259,937 262,907 114,534 114,534 148,373 44%
Expenditures by Type
Supplies 168,527 62,084 135,500 162,706 131,123 8,324 139,447 23,260 86%
Services & Charges
Professional Services - 1,136 - - - - - - -
Education & Training 64,459 81,558 80,000 120,358 86,012 49,261 135,273 (14,915) 112%
Travel 41,704 20,646 50,000 50,358 9,915 141 10,055 40,303 20%
Other Services & Charges 37,480 31,475 55,000 63,908 43,253 0 43,253 20,654 68%
Total Services & Charges 143,643 134,816 185,000 234,624 139,180 49,402 188,581 46,042 80%
Capital - - - - - - - - -
Total Expenditures 312,170 196,900 320,500 397,330 270,302 57,726 328,028 69,302 83%
Net Surplus / (Deficit) (24,110) 61,806 (60,563) (134,423) (155,768) (213,494)
Beginning Cash Balance 445,146 421,276 483,549
Cash Adjustments 240 467 -
Ending Cash Balance 421,276 483,549 349,126 349,458
Cash Reserves Target 78,042 49,225 99,332
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings.
Cash Reserves Target
25% of Annual expenditures
87
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Local Income Tax - Public Safety Fund Number 249
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,205,130 9,703,297 7,999,276 9,391,746 4,844,588 4,844,588 4,547,159 52%
Interest Earnings 78,327 33,595 32,640 32,640 14,143 14,143 18,497 43%
Total Revenue 9,283,457 9,736,892 8,031,916 9,424,386 4,858,730 4,858,730 4,565,656 52%
Expenditures by Department
Police Department 4,114,929 4,619,654 4,737,560 4,737,560 2,300,639 - 2,300,639 2,436,921 49%
Fire Department 3,867,331 4,330,886 4,880,453 4,880,453 2,285,409 - 2,285,409 2,595,044 47%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 4,586,048 - 4,586,048 5,031,965 48%
Expenditures by Type
Personnel
Salaries & Wages 6,114,800 6,703,431 7,146,723 7,146,723 3,435,619 - 3,435,619 3,711,104 48%
Fringe Benefits 1,867,459 2,247,109 2,471,290 2,471,290 1,150,429 - 1,150,429 1,320,861 47%
Total Personnel 7,982,259 8,950,540 9,618,013 9,618,013 4,586,048 - 4,586,048 5,031,965 48%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 4,586,048 - 4,586,048 5,031,965 48%
Net Surplus / (Deficit) 1,301,198 786,352 (1,586,097) (193,627) 272,682 272,682
Beginning Cash Balance 1,953,942 3,253,787 4,045,717
Cash Adjustments (1,353) 5,578 -
Ending Cash Balance 3,253,787 4,045,717 3,852,090 4,318,399
Cash Reserves Target 638,581 716,043 769,441
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts.
This fund can only be used to pay for Public Safety personnel wages and benefits.
The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes.
In 2021, the wages and benefits for three (3) first class patrolman and three (3) first class firefighters were transferred from the General Fund (#101), bringing the total number of
FTE's budgeted in this fund to 49 police officers and 49 firefighters. The number of FTE's budgeted will increase or decrease based on the public safety local income tax revenue
received.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
88
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,333 5,480 5,720 5,720 3,720 3,720 2,000 65%
Interest Earnings 20,608 5,998 8,046 8,046 2,266 2,266 5,780 28%
Total Revenue 25,941 11,478 13,766 13,766 5,986 5,986 7,780 43%
Expenditures by Type
Services & Charges
Other Services & Charges 50,000 8,690 50,000 50,000 270 - 270 49,730 1%
Interfund Transfers Out - 49,087 - - - - - - -
Total Expenditures 50,000 57,777 50,000 50,000 270 - 270 49,730 1%
Net Surplus / (Deficit) (24,059) (46,299) (36,234) (36,234) 5,716 5,716
Beginning Cash Balance 748,876 725,194 681,823
Cash Adjustments 376 2,928 -
Ending Cash Balance 725,194 681,823 645,589 685,854
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The
City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
89
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 111 36 56 56 14 14 42 25%
Other Income - - - - - - - -
Total Revenue 111 36 56 56 14 14 42 25%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)111 36 56 56 14 14
Beginning Cash Balance 3,983 4,095 4,138
Cash Adjustments 2 7 -
Ending Cash Balance 4,095 4,138 4,194 4,151
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund
will be closed.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
90
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 0%
Charges for Services - 2,514,908 1,837,850 1,837,850 952,680 952,680 885,170 52%
Fines, Forfeitures, and Fees - - - 300 300 300 - 100%
Interest Earnings 79,926 9,151 11,814 11,814 4,538 4,538 7,276 38%
Debt Proceeds - 1,660,000 - - - - - -
Other Income 25,437 8,244 - - - - - -
Interfund Transfers In 545,695 - - - - - - -
Total Revenue 651,058 4,192,303 1,924,664 1,924,964 957,518 957,518 967,446 50%
Expenditures by Type
Supplies 18,800 - - - - - - - -
Services & Charges
Debt Service Principal 434,910 343,971 702,189 702,189 330,519 - 330,519 371,670 47%
Debt Service Interest & Fees 43,560 31,114 43,578 43,578 18,866 - 18,866 24,712 43%
Interfund Transfers Out 726,206 746,231 750,307 750,307 379,191 - 379,191 371,116 51%
Total Services & Charges 1,204,676 1,121,316 1,496,074 1,496,074 728,576 - 728,576 767,498 49%
Capital 1,570,388 1,925,268 400,000 2,190,702 153,239 1,651,963 1,805,202 385,500 82%
Total Expenditures 2,793,864 3,046,584 1,896,074 3,686,776 881,815 1,651,963 2,533,778 1,152,998 69%
Net Surplus / (Deficit) (2,142,806) 1,145,719 28,590 (1,761,812) 75,703 (1,576,261)
Beginning Cash Balance 4,099,519 1,962,214 3,111,296
Cash Adjustments 5,501 3,364 -
Ending Cash Balance 1,962,214 3,111,296 1,349,484 3,186,699
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and
major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph
County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest
earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear.
In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital
expenditures for vehicles and equipment has gone down.
Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment
2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
91
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 23,943 - - - - - - -
Charges for Services 5,661,421 - - - - - - -
Fines, Forfeitures, and Fees 1,275 - - - - - - -
Interest Earnings 59,267 10,316 - - - - - -
Other Income 2,993 797 - - - - - -
Interfund Transfers In 988,936 - - - - - - -
Total Revenue 6,737,835 11,113 - - - - - -
Expenditures by Type
Personnel
Salaries & Wages 3,956,680 - - - - - - - -
Fringe Benefits 1,213,698 - - - - - - - -
Total Personnel 5,170,378 - - - - - - - -
Supplies 351,249 1,468 - - - - - - -
Services & Charges
Professional Services 71,285 1,292 - - - - - - -
Utilities 8,758 - - - - - - - -
Education & Training 19,688 4,778 - - - - - - -
Repairs & Maintenance 93,053 42,719 - - - - - - -
Interfund Allocations 261,156 - - - - - - - -
Other Services & Charges 222,012 54,946 - - - - - - -
Interfund Transfers Out - 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86%
Total Services & Charges 675,953 1,820,418 707,215 707,215 607,079 - 607,079 100,136 86%
Capital 35,359 - - - - - - - -
Total Expenditures 6,232,938 1,821,886 707,215 707,215 607,079 - 607,079 100,136 86%
Net Surplus / (Deficit) 504,897 (1,810,773) (707,215) (707,215) (607,079) (607,079)
Beginning Cash Balance 1,956,568 2,520,160 607,079
Cash Adjustments 58,695 (102,309) 100,136
Ending Cash Balance 2,520,160 607,079 - -
Cash Reserves Target - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47
firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related
to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021.
Cash Reserves Target
No reserve requirement
92
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Haz-Mat Fund Number 289
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 9,350 - 10,000 10,000 - - 10,000 0%
Interest Earnings 709 243 376 376 93 93 283 25%
Other Income 12 - - - - - - -
Total Revenue 10,071 243 10,376 10,376 93 93 10,283 1%
Expenditures by Type
Supplies 1,457 - 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 1,457 - 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit)8,614 243 376 376 93 93
Beginning Cash Balance 19,039 27,647 27,937
Cash Adjustments (6) 47 -
Ending Cash Balance 27,647 27,937 28,313 28,030
Cash Reserves Target 364 - 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies
accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related
activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. This typically happens once or twice a year. Funding is entirely dependent on the
number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
93
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 111,870 54,600 90,000 90,000 42,700 42,700 47,300 47%
Interest Earnings 6,998 2,955 3,892 3,892 1,126 1,126 2,766 29%
Donations 24,945 - - - - - - -
Other Income - - - 1,300 1,300 1,300 - 100%
Total Revenue 143,813 57,555 93,892 95,192 45,126 45,126 50,066 47%
Expenditures by Type
Personnel
Salaries & Wages 462 - 3,000 3,000 - - - 3,000 0%
Fringe Benefits - - 2,500 2,500 - - - 2,500 0%
Total Personnel 462 - 5,500 5,500 - - - 5,500 0%
Supplies 10,913 16,731 18,500 18,500 14,399 5,006 19,405 (905) 105%
Services & Charges
Professional Services - - -
Printing & Advertising 890 - 1,300 1,300 - - - 1,300 0%
Education & Training 10,855 425 9,000 9,000 12,890 - 12,890 (3,890) 143%
Travel 942 2,524 15,000 15,000 371 - 371 14,629 2%
Repairs & Maintenance 7,520 - 43,000 43,000 4,210 5,685 9,895 33,105 23%
Other Services & Charges - - - - 106 - 106 (106) -
Total Services & Charges 20,206 2,949 68,300 68,300 17,576 5,685 23,261 45,038 34%
Capital - - - - - - - - -
Total Expenditures 31,581 19,679 92,300 92,300 31,975 10,691 42,666 49,633 46%
Net Surplus / (Deficit) 112,232 37,876 1,592 2,892 13,151 2,460
Beginning Cash Balance 181,204 293,325 330,404
Cash Adjustments (111) (797) -
Ending Cash Balance 293,325 330,404 333,296 331,904
Cash Reserves Target 7,895 4,920 23,075
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic
trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue."
Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats,
outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
94
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- - - - - -
Beginning Cash Balance 26,716 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 26,716 26,716
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue. Per the grant restrictions, no interest is earned on the cash balance in this fund.
Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund
will be closed.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
95
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,525 9,350 20,000 25,000 19,450 19,450 5,550 78%
Interest Earnings 3,069 1,106 1,620 3,000 443 443 2,557 15%
Other Income 175 - - - - - - -
Total Revenue 26,769 10,456 21,620 28,000 19,893 19,893 8,107 71%
Expenditures by Type
Supplies - 214 1,500 1,500 - - - 1,500 0%
Services & Charges
Education & Training 157 - 10,000 10,000 - - - 10,000 0%
Travel - - 1,500 1,500 - - - 1,500 0%
Other Services & Charges 6,579 2,943 4,250 4,250 - - - 4,250 0%
Total Services & Charges 6,737 2,943 15,750 15,750 - - - 15,750 0%
Capital - - - - - - - - -
Total Expenditures 6,737 3,157 17,250 17,250 - - - 17,250 0%
Net Surplus / (Deficit)20,032 7,299 4,370 10,750 19,893 19,893
Beginning Cash Balance 98,440 118,481 125,984
Cash Adjustments 10 203 -
Ending Cash Balance 118,481 125,984 136,734 145,877
Cash Reserves Target 1,684 789 4,313
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course
material and instructors at the South Bend Police Academy.
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for seminars, travel, lectures, and career days.
Cash Reserves Target
25% of Annual expenditures
96
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 56,495 180,998 - 98,920 12,244 12,244 86,676 12%
Fines, Forfeitures, and Fees 9,219 6,919 10,000 10,000 3,710 3,710 6,290 37%
Interest Earnings 4,724 594 170 375 257 257 118 68%
Donations 5,098 - - - - - - -
Other Income 1,949 260 - 120 120 120 - 100%
Total Revenue 77,485 188,771 10,170 109,415 16,331 16,331 93,084 15%
Expenditures by Type
Supplies 65,306 86,905 20,000 17,000 16,331 - 16,331 669 96%
Services & Charges
Education & Training 300 - - 6,490 - - - 6,490 0%
Other Services & Charges 44,622 12,317 20,000 4,575 3,489 2,175 5,664 (1,089) 124%
Total Services & Charges 44,922 12,317 20,000 11,065 3,489 2,175 5,664 5,401 51%
Capital - 185,805 - 147,086 44,858 80,308 125,166 21,920 85%
Total Expenditures 110,228 285,026 40,000 175,151 64,678 82,483 147,161 27,990 84%
Net Surplus / (Deficit) (32,743) (96,255) (29,830) (65,736) (48,347) (130,830)
Beginning Cash Balance 202,035 169,439 73,474
Cash Adjustments 146 290 -
Ending Cash Balance 169,439 73,474 7,738 44,047
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department.
In recent years, this fund has also been used to track donations and their associated expenditures.
This fund receives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from impound towing fees.
In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend
Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value
peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL
program was expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101).
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
97
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - 25,000 25,000 - - 25,000 0%
Interest Earnings 3,131 723 883 883 89 89 794 10%
Other Income - - - - - - - -
Total Revenue 3,131 723 25,883 25,883 89 89 25,794 0%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 43,499 31,000 22,500 22,500 - - - 22,500 0%
Total Expenditures 43,499 31,000 28,500 28,500 - - - 28,500 0%
Net Surplus / (Deficit)(40,368) (30,277) (2,617) (2,617) 89 89
Beginning Cash Balance 153,920 113,552 83,275
Cash Adjustments - - -
Ending Cash Balance 113,552 83,275 80,658 83,364
Cash Reserves Target 10,875 7,750 7,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
98
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Total Revenue 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Expenditures by Type
Services & Charges
Debt Service Principal 170,000 195,000 205,000 205,000 105,000 - 105,000 100,000 51%
Debt Service Interest & Fees 151,706 146,231 140,307 140,307 70,941 - 70,941 69,366 51%
Total Services & Charges 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Total Expenditures 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series
2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire
Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038.
Cash Reserves Target
No reserve requirement
99
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 42,008 2,981 - 1,400 1,045 1,045 355 75%
Total Revenue 42,008 2,981 - 1,400 1,045 1,045 355 75%
Expenditures by Type
Capital 3,143,446 89,311 - - - - - - -
Total Expenditures 3,143,446 89,311 - - - - - - -
Net Surplus / (Deficit)(3,101,438) (86,330) - 1,400 1,045 1,045
Beginning Cash Balance 3,494,445 399,877 314,233
Cash Adjustments 6,871 686 -
Ending Cash Balance 399,877 314,233 315,633 315,277
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9
and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the
2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
100
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,466,993 4,323,533 4,443,096 4,101,278 2,052,389 2,052,389 2,048,889 50%
Interest Earnings 8,670 2,205 5,272 5,272 439 439 4,833 8%
Other Income - - - - - - - -
Total Revenue 4,475,663 4,325,739 4,448,368 4,106,550 2,052,828 2,052,828 2,053,722 50%
Expenditures by Type
Personnel
Salaries & Wages 4,449,225 4,205,078 4,488,409 4,488,409 2,064,404 - 2,064,404 2,424,005 46%
Total Personnel 4,449,225 4,205,078 4,488,409 4,488,409 2,064,404 - 2,064,404 2,424,005 46%
Supplies - - 100 100 - - - 100 0%
Services & Charges
Professional Services 4,000 3,500 6,000 6,000 3,500 - 3,500 2,500 58%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 1,126 679 1,400 1,400 760 - 760 640 54%
Total Services & Charges 5,126 4,179 7,750 7,750 4,260 - 4,260 3,490 55%
Total Expenditures 4,454,351 4,209,256 4,496,259 4,496,259 2,068,664 - 2,068,664 2,427,595 46%
Net Surplus / (Deficit)21,312 116,482 (47,891) (389,709) (15,836) (15,836)
Beginning Cash Balance 315,085 336,501 453,561
Cash Adjustments 104 577 -
Ending Cash Balance 336,501 453,561 63,852 437,724
Cash Reserves Target 445,435 420,926 449,626
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for retired South Bend firefighters and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget
year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund;
this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
101
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,111,782 6,048,813 6,147,998 5,950,693 2,977,096 2,977,096 2,973,597 50%
Interest Earnings 17,014 3,126 9,277 9,277 525 525 8,752 6%
Other Income 2,890 6,284 2,000 6,119 4,119 4,119 2,000 67%
Total Revenue 6,131,686 6,058,223 6,159,275 5,966,089 2,981,741 2,981,741 2,984,349 50%
Expenditures by Type
Personnel
Salaries & Wages 6,374,654 6,186,554 6,049,340 6,049,340 3,014,465 - 3,014,465 3,034,875 50%
Total Personnel 6,374,654 6,186,554 6,049,340 6,049,340 3,014,465 - 3,014,465 3,034,875 50%
Supplies - - - - - - - - -
Services & Charges
Professional Services 4,000 3,500 6,500 6,500 3,500 - 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 1,271 945 1,400 1,400 434 - 434 966 31%
Total Services & Charges 5,271 4,445 8,400 8,400 3,934 - 3,934 4,466 47%
Total Expenditures 6,379,925 6,190,998 6,057,740 6,057,740 3,018,399 - 3,018,399 3,039,341 50%
Net Surplus / (Deficit) (248,240) (132,776) 101,535 (91,651) (36,658) (36,658)
Beginning Cash Balance 945,540 698,148 566,569
Cash Adjustments 848 1,197 -
Ending Cash Balance 698,148 566,569 474,918 529,911
Cash Reserves Target 637,993 619,100 605,774
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for retired South Bend police officers and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget
year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees.
Cash Reserves Target
10% of Annual expenditures
102
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 21 5 25 8 8 17 32%
Donations - - - - - - - -
Total Revenue 65 21 5 25 8 8 17 32%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)65 21 5 25 8 8
Beginning Cash Balance 2,330 2,395 2,420
Cash Adjustments 1 4 -
Ending Cash Balance 2,395 2,420 2,445 2,428
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds.
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
The donations are to be spent on supplies or services directly related to the Police K-9 unit.
Cash Reserves Target
No reserve requirement
103
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 10,048,047 9,566,845 9,247,389 9,247,389 5,705,124 5,705,124 3,542,265 62%
Intergov./ Shared Revenues 890,592 904,581 906,694 906,694 461,211 461,211 445,483 51%
Intergov./ Grants 3,635,801 648,098 - 200,000 200,000 200,000 - 100%
Licenses & Permits - - - 58 58 58 - 100%
Charges for Services 2,583,508 2,760,462 2,881,450 2,731,450 1,448,007 1,448,007 1,283,443 53%
Interest Earnings 140,690 7,167 40,000 40,000 9,116 9,116 30,884 23%
Donations 1,714,670 1,061,421 715,000 1,805,000 746,029 746,029 1,058,971 41%
Other Income 329,248 127,858 25,000 128,839 92,704 92,704 36,135 72%
Interfund Transfers In 410,867 800,000 1,234,486 1,234,486 616,275 616,275 618,211 50%
Total Revenue 19,753,423 15,876,432 15,050,019 16,293,916 9,278,524 9,278,524 7,015,392 57%
Expenditures by Division
Park Administration 1,723,159 1,499,024 1,605,828 1,606,596 761,081 1,957 763,038 843,558 47%
Park Maintenance 9,916,774 6,962,316 7,183,287 7,097,819 3,434,340 282,513 3,716,853 3,380,966 52%
Golf Courses 1,621,929 1,501,398 1,503,657 1,541,045 869,215 68,283 937,497 603,548 61%
Recreation 3,034,640 2,773,309 2,936,242 2,954,292 1,316,696 17,169 1,333,865 1,620,427 45%
Marketing & Events 965,503 882,516 1,117,095 1,134,983 425,005 48,192 473,197 661,786 42%
Park Projects & Capital 6,432,472 1,041,871 - 1,592,197 166,482 414,732 581,213 1,010,984 37%
Potawatomi Zoo 700,000 700,000 701,965 701,965 700,981 - 700,981 984 100%
Total Expenditures 24,394,477 15,360,434 15,048,074 16,628,897 7,673,799 832,845 8,506,645 8,122,253 51%
Expenditures by Type
Personnel
Salaries & Wages 5,970,871 6,015,996 5,830,401 5,830,401 2,780,652 - 2,780,652 3,049,749 48%
Fringe Benefits 1,850,776 2,133,462 2,018,043 2,018,043 1,033,251 - 1,033,251 984,792 51%
Total Personnel 7,821,647 8,149,458 7,848,444 7,848,444 3,813,903 - 3,813,903 4,034,541 49%
Supplies 1,291,583 1,173,909 1,508,997 1,575,315 698,502 116,947 815,449 759,866 52%
Services & Charges
Professional Services 443,786 192,616 338,049 319,716 56,286 31,721 88,008 231,708 28%
Printing & Advertising 112,043 102,375 263,606 282,932 77,018 43,730 120,748 162,183 43%
Utilities 764,164 790,831 675,223 696,876 468,330 - 468,330 228,546 67%
Education & Training 23,428 11,167 25,425 26,582 3,118 1,269 4,387 22,195 17%
Travel 20,508 3,355 32,922 31,610 442 - 442 31,168 1%
Repairs & Maintenance 689,481 515,084 544,893 537,051 323,127 104,329 427,456 109,594 80%
Interfund Allocations 1,672,261 1,421,220 1,668,015 1,668,015 833,997 - 833,997 834,018 50%
Debt Service Principal 456,436 504,636 459,625 461,923 277,610 - 277,610 184,313 60%
Debt Service Interest & Fees 43,303 47,338 39,584 37,286 26,732 - 26,732 10,554 72%
Grants & Subsidies 715,000 715,000 715,000 715,000 715,000 - 715,000 - 100%
Other Services & Charges 1,176,018 691,376 528,291 452,169 199,279 125,808 325,087 127,082 72%
Interfund Transfers Out - 11,799 - - - - - - -
Total Services & Charges 6,116,428 5,006,796 5,290,633 5,229,159 2,980,940 306,857 3,287,797 1,941,361 63%
Capital 9,164,819 1,030,272 400,000 1,975,979 180,454 409,041 589,495 1,386,484 30%
Total Expenditures 24,394,477 15,360,434 15,048,074 16,628,897 7,673,799 832,845 8,506,645 8,122,252 51%
Net Surplus / (Deficit) (4,641,054) 515,998 1,945 (334,981) 1,604,725 771,879
Beginning Cash Balance 8,278,260 3,649,543 4,156,004
Cash Adjustments 12,338 (9,538) -
Ending Cash Balance 3,649,543 4,156,004 3,821,023 5,820,775
Cash Reserves Target 6,098,619 3,840,108 4,157,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within
the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreation, and Marketing & Events.
This fund's main source of revenue is property taxes (distributions received in June and December). This fund also receives auto excise and commercial vehicle excise tax
(intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness
centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million
dollars was completed in 2020. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help
subsidize the Parks operations.
Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020,
the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. The increase in Professional
Services and decrease in Other Services & Charges is primarily due to the reclassification of a service contract for the maintenance of the streetscapes and sidewalks downtown. Personnel
- From 2020 to 2021, several personnel changes were made: six positions were eliminated from this fund and three positions were transferred to other funds (two positions transferred to
the Community Inititives division in Fund #101 and one position transferred to the Morris Performing Arts Center budget in Fund #101). Accounting Change - In 2019, the Recreation
Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund
(#201). This allowed for better reporting and more efficient use of funds.
Cash Reserves Target
25% of Annual expenditures
104
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 21,618 3,535 5,000 5,000 1,286 1,286 3,714 26%
Interest Earnings 1,802 648 578 578 255 255 323 44%
Donations - - - 500 500 500 - 100%
Total Revenue 23,421 4,183 5,578 6,078 2,041 2,041 4,037 34%
Expenditures by Type
Services & Charges
Printing & Advertising 7,720 832 20,000 29,984 2,496 7,488 9,984 20,000 33%
Total Services & Charges 7,720 832 20,000 29,984 2,496 7,488 9,984 20,000 33%
Total Expenditures 7,720 832 20,000 29,984 2,496 7,488 9,984 20,000 33%
Net Surplus / (Deficit) 15,701 3,351 (14,422) (23,906) (455) (7,943)
Beginning Cash Balance 57,345 73,045 76,521
Cash Adjustments (1) 125 -
Ending Cash Balance 73,045 76,521 52,615 77,730
Cash Reserves Target 1,930 208 7,496
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as
commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and
deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
Revenue for this fund is collected through donations and sponsorships. This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the
advertising displayed on them.
Cash Reserves Target
25% of Annual expenditures
105
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Morris PAC Self-Promotion Fund Number 274
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 4,793 4,793 60,207 7%
Interest Earnings 3,934 1,818 1,737 1,737 750 750 987 43%
Total Revenue 86,398 39,372 66,737 66,737 5,543 5,543 61,194 8%
Expenditures by Type
Services & Charges
Professional Services 956 - 80,000 80,000 - - - 80,000 0%
Printing & Advertising - 1,100 35,000 35,000 - - - 35,000 0%
Total Services & Charges 956 1,100 115,000 115,000 - - - 115,000 0%
Total Expenditures 956 1,100 115,000 115,000 - - - 115,000 0%
Net Surplus / (Deficit)85,442 38,272 (48,263) (48,263) 5,543 5,543
Beginning Cash Balance 101,499 186,839 225,432
Cash Adjustments (101) 320 -
Ending Cash Balance 186,839 225,432 177,169 230,975
Cash Reserves Target 239 275 28,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or
self-sponsors.
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris
PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
25% of Annual expenditures
106
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,166,972 1,087,915 1,100,842 1,100,842 620,480 620,480 480,362 56%
Intergov./ Shared Revenues 74,210 63,774 45,280 48,585 34,500 34,500 14,085 71%
Interest Earnings 1,412 (244) 2,023 2,023 169 169 1,854 8%
Total Revenue 1,242,595 1,151,444 1,148,145 1,151,450 655,148 655,148 496,301 57%
Expenditures by Type
Services & Charges
Debt Service Principal 770,000 785,000 825,000 825,000 395,000 - 395,000 430,000 48%
Debt Service Interest & Fees 411,140 387,965 364,193 364,193 185,058 - 185,058 179,136 51%
Total Services & Charges 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Total Expenditures 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Net Surplus / (Deficit) 61,455 (21,521) (41,048) (37,743) 75,091 75,091
Beginning Cash Balance 147,325 208,740 187,578
Cash Adjustments (39) 358 -
Ending Cash Balance 208,740 187,578 149,835 262,668
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the
bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are
assumed to come in to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
107
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,125 - 30,000 30,000 - - 30,000 0%
Interest Earnings 823 144 351 351 37 37 314 11%
Total Revenue 23,947 144 30,351 30,351 37 37 30,314 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,513 15,099 30,000 30,000 3,533 715 4,248 25,752 14%
Total Services & Charges 38,513 15,099 30,000 30,000 3,533 715 4,248 25,752 14%
Capital 32,955 - - - - - - - -
Total Expenditures 71,468 15,099 30,000 30,000 3,533 715 4,248 25,752 14%
Net Surplus / (Deficit) (47,520) (14,955) 351 351 (3,496) (4,211)
Beginning Cash Balance 73,256 25,850 11,685
Cash Adjustments 114 790 -
Ending Cash Balance 25,850 11,685 12,036 10,976
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is
administered by the Department of Venues, Parks & Arts.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
108
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 4,793 4,793 60,207 7%
Interest Earnings 10,956 3,981 2,175 2,175 676 676 1,499 31%
Other Income 575 - - - - - - -
Interfund Transfers In - 175,579 - - - - - -
Total Revenue 93,995 217,114 67,175 67,175 5,469 5,469 61,706 8%
Expenditures by Type
Supplies 14,469 - 25,000 25,000 10,660 4,152 14,811 10,189 59%
Services & Charges
Repairs & Maintenance 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Total Services & Charges 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Capital 14,149 346,394 - - 71,043 96,313 167,355 (167,355) -
Total Expenditures 50,052 436,865 50,000 51,625 81,702 102,089 183,791 (132,166) 356%
Net Surplus / (Deficit) 43,943 (219,751) 17,175 15,550 (76,233) (178,323)
Beginning Cash Balance 378,088 422,125 203,098
Cash Adjustments 94 724 -
Ending Cash Balance 422,125 203,098 218,648 197,907
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris
Performing Arts Center (MPAC).
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into
the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the Venues, Parks
& Arts Foundation.
Cash Reserves Target
No reserve requirement
109
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 14,425 6,477 8,000 8,000 2,546 2,546 5,454 32%
Interest Earnings 2,961 617 369 369 270 270 99 73%
Total Revenue 17,386 7,094 8,369 8,369 2,816 2,816 5,553 34%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,779 34,160 35,000 35,000 - - - 35,000 0%
Total Services & Charges 38,779 34,160 35,000 35,000 - - - 35,000 0%
Total Expenditures 38,779 34,160 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)(21,393) (27,066) (26,631) (26,631) 2,816 2,816
Beginning Cash Balance 129,091 107,792 80,911
Cash Adjustments 94 185 -
Ending Cash Balance 107,792 80,911 54,280 83,726
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and
related facilities.
This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the
Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance.
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
110
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2018 Zoo Bond Capital Fund Number 453
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 22,489 293 - - - - - -
Total Revenue 22,489 293 - - - - - -
Expenditures by Type
Capital 3,166,419 121,222 - - - - - - -
Total Expenditures 3,166,419 121,222 - - - - - - -
Net Surplus / (Deficit)(3,143,930) (120,929) - - - -
Beginning Cash Balance 3,264,859 120,929 -
Cash Adjustments - - -
Ending Cash Balance 120,929 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the
Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment
due 2/1/34.
The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond
issuance costs were $3,702,814.
This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue.
The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible
gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps
and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff
and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal
holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo.
The bond capital was fully spent in 2020.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
111
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 297,324 72,162 - 23,000 18,937 18,937 4,063 82%
Total Revenue 297,324 72,162 - 23,000 18,937 18,937 4,063 82%
Expenditures by Division
Series A - Howard Park 842,454 73,054 - - - - - - -
Series B - St. Louis Street 1,041,033 6,643 - 27,752 - - - 27,752 0%
Series C - Colfax-Seitz - - - 1,012,332 298,456 709,944 1,008,400 3,932 100%
Series D - Howard-Farmers 69,413 1,071,889 - 108,066 6,500 98,066 104,566 3,500 97%
Series E - Miami-Twyckenham - 685,828 - 131,047 97,564 7,955 105,519 25,528 81%
Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100%
Series G - East Race 162,500 22,320 - 1,279,584 2,230 1,277,354 1,279,584 - 100%
Series H - Pinhook Park 886,000 454,571 - 553,069 199,589 257,952 457,541 95,528 83%
Series I - Other Park Improv.1,178,907 109,488 - 176,901 59,912 10,654 70,566 106,335 40%
Series J - Pinhook Connect - 755,805 - 169,060 120,831 1,816 122,647 46,413 73%
Series K - Future Projects 10,800 47,423 - 913,477 3,917 - 3,917 909,561 0%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 788,999 3,449,141 4,238,139 1,221,600 78%
Expenditures by Type
Services & Charges
Professional Services 15,000 - - 6,464 - - - 6,464 0%
Total Services & Charges 15,000 - - 6,464 - - - 6,464 0%
Capital 4,176,107 3,227,021 - 5,453,274 788,999 3,449,141 4,238,139 1,215,135 78%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 788,999 3,449,141 4,238,139 1,221,599 78%
Net Surplus / (Deficit) (3,893,782) (3,154,859) - (5,436,738) (770,062) (4,219,202)
Beginning Cash Balance 12,944,127 9,062,798 5,926,118
Cash Adjustments 12,453 18,179 -
Ending Cash Balance 9,062,798 5,926,118 489,380 5,159,058
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain
improvements in connection with the MY SB Parks & Trails initiative.
The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are
tracked in the 2017 Parks Bond Debt Service Fund (#312).
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of
$13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
112
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 945,347 844,835 900,000 900,000 453,809 453,809 446,191 50%
Fines, Forfeitures, and Fees 42,745 38,862 61,500 61,500 21,006 21,006 40,494 34%
Interest Earnings 32,323 8,089 10,068 10,068 2,426 2,426 7,642 24%
Other Income 16,084 2,468 - - - - - -
Total Revenue 1,036,499 894,253 971,568 971,568 477,241 477,241 494,327 49%
Expenditures by Subdivisions
Parking Enforcement 105,009 71,212 13,962 13,962 1,962 - 1,962 12,000 14%
Parking General Operations - 40,118 574,746 565,052 123,391 4,478 127,869 437,183 23%
Main Street Garage 270,215 638,343 211,426 240,171 72,054 4,689 76,743 163,429 32%
Leighton Plaza Garage 450,815 478,042 227,584 240,278 60,529 4,867 65,395 174,883 27%
Wayne Street Garage 197,869 307,837 171,020 181,432 36,983 5,375 42,358 139,074 23%
Eddy St Commons Garage 15,000 10,511 - - - - - - -
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 294,918 19,410 314,327 926,569 25%
Expenditures by Type
Supplies - - - 30,000 8,947 1,597 10,543 19,457 35%
Services & Charges
Professional Services 700,335 490,335 488,000 463,774 79,670 4,870 84,540 379,234 18%
Utilities 104,528 100,720 117,000 119,630 63,570 2,378 65,947 53,683 55%
Repairs & Maintenance 126,794 237,452 125,000 128,118 33,766 9,936 43,702 84,416 34%
Interfund Allocations 49,026 124,317 161,738 161,738 80,870 - 80,870 80,868 50%
Other Services & Charges 13,574 17,088 7,000 22,758 13,848 - 13,848 8,910 61%
Total Services & Charges 994,258 969,911 898,738 896,018 271,724 17,183 288,907 607,111 32%
Capital 44,650 576,152 300,000 314,877 14,248 629 14,877 300,000 5%
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 294,918 19,410 314,327 926,568 25%
Net Surplus / (Deficit) (2,409) (651,810) (227,170) (269,327) 182,323 162,913
Beginning Cash Balance 1,325,951 1,326,253 674,268
Cash Adjustments 2,710 (175) -
Ending Cash Balance 1,326,253 674,268 404,941 864,847
Cash Reserves Target 259,727 386,516 310,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from
the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Starting in 2021, parking garage operations are under outside contract with ASM Global.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. This fund also receives revenue from street parking fines.
Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Starting in 2020, the Parking Garage Fund reimburses the Morris Performing Arts Center Division (in Fund #101) for 100% of costs of wages and benefits for the Manager-Facility
Operations position. This is represented as an Interfund Allocation expense.
There are many capital improvement needs. The forecast shows a relatively small capital budget due to declining cash balance and revenue remaining fairly flat.
113
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,275,000 956,250 637,500 637,500 318,750 318,750 318,750 50%
Charges for Services 3,192,290 924,923 2,750,000 2,750,000 459,401 459,401 2,290,599 17%
Interest Earnings 24 7 - 54 54 54 - 100%
Other Income 9,692 5,936 6,275 6,304 288 288 6,016 5%
Interfund Allocation Reimb 66,045 68,478 67,477 67,477 33,739 33,739 33,738 50%
Total Revenue 4,543,051 1,955,594 3,461,252 3,461,335 812,232 812,232 2,649,103 23%
Expenditures by Subdivisions
City Operations 1,390,766 1,149,345 1,453,760 1,461,143 604,185 18,572 622,757 838,385 43%
Food & Beverage Operations 3,137,910 1,444,541 2,772,311 2,772,311 652,561 - 652,561 2,119,750 24%
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 1,256,746 18,572 1,275,318 2,958,135 30%
Expenditures by Type
Personnel
Salaries & Wages 473,272 368,842 423,365 438,365 177,100 - 177,100 261,265 40%
Fringe Benefits 155,072 138,803 166,211 151,211 62,810 - 62,810 88,401 42%
Other Personnel Costs 1,197,879 757,895 900,000 900,000 297,810 - 297,810 602,190 33%
Total Personnel 1,826,223 1,265,540 1,489,576 1,489,576 537,720 - 537,720 951,856 36%
Supplies 1,145,517 317,548 1,150,000 1,150,000 182,204 880 183,085 966,915 16%
Services & Charges
Professional Services 76,325 35,698 120,628 120,748 37,710 - 37,710 83,038 31%
Printing & Advertising 2,893 277 - 1,000 543 3 546 454 55%
Utilities 375,552 276,273 383,819 386,437 165,131 - 165,131 221,306 43%
Education & Training - 1,724 - 150 150 - 150 - 100%
Repairs & Maintenance 101,642 74,654 101,000 103,795 24,461 13,748 38,209 65,586 37%
Interfund Allocations 162,380 169,544 247,195 247,195 123,597 - 123,597 123,599 50%
Insurance 57,019 47,272 57,047 57,047 22,279 - 22,279 34,768 39%
Other Services & Charges 512,899 311,417 579,589 580,289 115,474 3,941 119,415 460,874 21%
Interfund Transfers Out 268,227 93,939 97,217 97,217 47,476 - 47,476 49,741 49%
Total Services & Charges 1,556,936 1,010,797 1,586,495 1,593,878 536,821 17,692 554,513 1,039,366 35%
Capital - - - - - - - - -
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 1,256,746 18,572 1,275,318 2,958,137 30%
Net Surplus / (Deficit) 14,375 (638,292) (764,819) (772,119) (444,514) (463,086)
Beginning Cash Balance 1,532,952 1,537,206 1,016,748
Cash Adjustments (10,121) 117,834 -
Ending Cash Balance 1,537,206 1,016,748 244,630 522,668
Cash Reserves Target 1,132,169 648,472 1,058,363
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks &
Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and
receptions, plays, and concerts.
This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the
COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less
events due to the pandemic.
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance
operations are handled by the City.
114
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,966 1,931 200 200 49 49 151 24%
Other Income - - - - - - - -
Interfund Transfers In 177,475 - - - - - - -
Total Revenue 190,441 1,931 200 200 49 49 151 24%
Expenditures by Type
Services & Charges
Professional Services 66,123 - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges 66,123 - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 66,123 - - - - - - - -
Net Surplus / (Deficit)124,318 1,931 200 200 49 49
Beginning Cash Balance 857,363 981,681 983,612
Cash Adjustments - - -
Ending Cash Balance 981,681 983,612 983,812 983,661
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the
Century Center Operations Fund (#670) into this fund.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
115
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 235,000 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 4,232 2,552 1,200 1,200 982 982 218 82%
Other Income 104,511 97,225 88,057 88,057 45,718 45,718 42,339 52%
Interfund Transfers In 90,752 93,939 97,217 97,217 47,476 47,476 49,741 49%
Total Revenue 434,495 415,154 407,911 407,911 315,614 315,614 92,298 77%
Expenditures by Type
Services & Charges
Debt Service Principal 280,090 285,614 291,274 291,274 144,205 - 144,205 147,069 50%
Debt Service Interest & Fees 135,333 125,482 115,437 115,437 58,980 - 58,980 56,457 51%
Total Expenditures 415,423 411,096 406,711 406,711 203,185 - 203,185 203,526 50%
Net Surplus / (Deficit) 19,071 4,058 1,200 1,200 112,429 112,429
Beginning Cash Balance 170,316 189,409 193,705
Cash Adjustments 21 238 -
Ending Cash Balance 189,409 193,705 194,905 306,133
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437
per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund
also receives revenue from interest earned on the fund's cash balance.
The bonds will be paid off over a 15-year period, with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
116
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 803 259 134 134 100 100 34 75%
Other Income - - - - - - - -
Total Revenue 803 259 134 134 100 100 34 75%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)803 259 134 134 100 100
Beginning Cash Balance 28,916 29,730 30,041
Cash Adjustments 12 51 -
Ending Cash Balance 29,730 30,041 30,175 30,141
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
117
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,623 4,082 6,392 6,392 1,571 1,571 4,821 25%
Other Income - - - - - - - -
Total Revenue 12,623 4,082 6,392 6,392 1,571 1,571 4,821 25%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)12,623 4,082 6,392 6,392 1,571 1,571
Beginning Cash Balance 454,888 467,692 472,576
Cash Adjustments 182 802 -
Ending Cash Balance 467,692 472,576 478,968 474,147
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
118
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,527 807 2,000 2,000 25 25 1,975 1%
Interfund Transfers In 409,270 375,939 376,007 376,007 188,855 188,855 187,152 50%
Total Revenue 412,797 376,746 378,007 378,007 188,880 188,880 189,127 50%
Expenditures by Type
Services & Charges
Debt Service Principal 220,000 225,000 225,000 225,000 110,000 - 110,000 115,000 49%
Debt Service Interest & Fees 162,731 156,131 149,382 149,382 75,516 - 75,516 73,866 51%
Total Expenditures 382,731 381,131 374,382 374,382 185,516 - 185,516 188,866 50%
Net Surplus / (Deficit) 30,066 (4,385) 3,625 3,625 3,364 3,364
Beginning Cash Balance 560,431 590,497 586,111
Cash Adjustments - - -
Ending Cash Balance 590,497 586,111 589,736 589,475
Cash Reserves Target 590,497 586,111 589,736
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was
$5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts.
The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
119
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 24,778 7,035 3,388 3,388 2,491 2,491 897 74%
Other Income 100,000 100,000 100,000 - - - - -
Total Revenue 124,778 107,035 103,388 3,388 2,491 2,491 897 74%
Expenditures by Type
Services & Charges
Professional Services 149,969 274,931 25,000 59,671 53,631 1,509 55,140 4,531 92%
Total Services & Charges 149,969 274,931 25,000 59,671 53,631 1,509 55,140 4,531 92%
Total Expenditures 149,969 274,931 25,000 59,671 53,631 1,509 55,140 4,531 92%
Net Surplus / (Deficit) (25,191) (167,896) 78,388 (56,283) (51,140) (52,649)
Beginning Cash Balance 954,136 929,415 763,112
Cash Adjustments 470 1,593 -
Ending Cash Balance 929,415 763,112 706,829 714,017
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will
vary from year to year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A
brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or
contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
120
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - 575,000 - - 575,000 0%
Interest Earnings 2,878 712 544 544 90 90 454 17%
Other Income 72,010 90,013 72,011 72,011 36,005 36,005 36,006 50%
Total Revenue 74,888 90,725 72,555 647,555 36,095 36,095 611,460 6%
Expenditures by Type
Services & Charges
Professional Services 53,699 56,352 - 91,288 - 62,700 62,700 28,588 69%
Repairs & Maintenance - - - 400,000 - - - 400,000 0%
Debt Service Principal 67,581 69,632 35,605 35,605 35,604 - 35,604 1 100%
Debt Service Interest & Fees 4,429 2,379 401 401 401 - 401 - 100%
Grants & Subsidies - - - 134,000 - 69,000 69,000 65,000 51%
Other Services & Charges - - - 11,400 - - - 11,400 0%
Interfund Transfers Out 230,000 - - - - - - - -
Total Services & Charges 355,710 128,362 36,006 672,694 36,005 131,700 167,705 504,989 25%
Total Expenditures 355,710 128,362 36,006 672,694 36,005 131,700 167,705 504,989 25%
Net Surplus / (Deficit) (280,822) (37,637) 36,549 (25,139) 90 (131,610)
Beginning Cash Balance 344,987 64,775 27,154
Cash Adjustments 610 16 -
Ending Cash Balance 64,775 27,154 2,014 27,244
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana
Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
121
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Department of Community Investment (DCI) Fund Number 211
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 434,000 10,650 552,550 18,550 5,550 5,550 13,000 30%
Charges for Services 212,079 861,309 483,267 1,017,267 681,336 681,336 335,931 67%
Fines, Forfeitures, and Fees - 46,076 56,840 56,840 31,630 31,630 25,210 56%
Interest Earnings 17,680 8,876 15,000 15,000 4,790 4,790 10,210 32%
Other Income 4,123 2,598 - - - - - -
Interfund Allocation Reimb - 174,531 175,765 175,765 72,883 72,883 102,882 41%
Interfund Transfers In 2,350,633 2,268,899 1,752,159 1,752,159 - - 1,752,159 0%
Total Revenue 3,018,515 3,372,939 3,035,581 3,035,581 796,189 796,189 2,239,392 26%
Expenditures by Type
Personnel
Salaries & Wages 1,493,197 1,529,047 1,921,625 1,950,164 901,231 - 901,231 1,048,933 46%
Fringe Benefits 528,540 568,983 716,373 721,926 331,436 - 331,436 390,490 46%
Total Personnel 2,021,736 2,098,029 2,637,998 2,672,090 1,232,667 - 1,232,667 1,439,423 46%
Supplies 18,276 13,503 26,120 32,621 10,373 3,880 14,253 18,367 44%
Services & Charges
Professional Services 157,623 224,609 281,800 618,163 78,258 331,888 410,146 208,017 66%
Printing & Advertising 13,604 7,560 24,000 24,000 2,193 64 2,257 21,743 9%
Education & Training 9,835 4,576 22,000 34,500 6,929 11,080 18,009 16,491 52%
Travel 24,271 4,502 20,000 20,000 - - - 20,000 0%
Repairs & Maintenance 9,911 12,447 3,100 3,100 941 - 941 2,159 30%
Interfund Allocations 464,363 357,941 652,726 652,726 326,362 - 326,362 326,364 50%
Other Services & Charges 16,116 11,772 26,450 32,450 14,043 19 14,062 18,388 43%
Interfund Transfers Out - 35,000 50,000 50,000 24,998 - 24,998 25,002 50%
Total Services & Charges 695,723 658,407 1,080,076 1,434,939 453,725 343,051 796,776 638,164 56%
Total Expenditures 2,735,735 2,769,940 3,744,194 4,139,650 1,696,765 346,931 2,043,696 2,095,954 49%
Net Surplus / (Deficit) 282,780 603,000 (708,613) (1,104,069) (900,576) (1,247,507)
Beginning Cash Balance 729,684 1,012,307 1,629,498
Cash Adjustments (158) 14,191 -
Ending Cash Balance 1,012,307 1,629,498 525,429 721,201
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI).
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). This fund also receives revenue from federal grants and staff
contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund
allocation reimbursement transferred from Fund #600. In 2021, the interfund transfer from Fund #408 was reduced in order to spend down this fund's cash reserves. There is no cash
reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance.
In 2020, a part-time position was added to help promote greater regulatory compliance for the Historic Preservation Commission (HPC) and new City zoning responsibilities.
Additional capacity will be used to support Business Licensing and to reduce the work load of a Code Inspector. In 2021, two new positions are added to the Business Development
team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan
applications and processing through closing. The positions are fully funded by grant revenue.
Cash Reserves Target
No reserve requirement
122
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,030,043 2,392,383 3,150,111 8,650,111 575,928 575,928 8,074,183 7%
Fines, Forfeitures, and Fees 30 121 - 500 500 500 - 100%
Other Income 483,931 186,664 119,687 325,930 224,703 224,703 101,227 69%
Total Revenue 2,514,004 2,579,168 3,269,798 8,976,541 801,131 801,131 8,175,410 9%
Expenditures by Type
Services & Charges
Professional Services - 40,488 - 259,513 - 126,633 126,633 132,880 49%
Grants & Subsidies 2,555,898 2,529,492 2,755,134 8,747,312 889,759 2,487,600 3,377,358 5,369,954 39%
Total Services & Charges 2,555,898 2,569,980 2,755,134 9,006,825 889,759 2,614,232 3,503,991 5,502,834 39%
Total Expenditures 2,555,898 2,569,980 2,755,134 9,006,825 889,759 2,614,232 3,503,991 5,502,834 39%
Net Surplus / (Deficit) (41,893) 9,188 514,664 (30,284) (88,628) (2,702,860)
Beginning Cash Balance 347,782 305,248 313,907
Cash Adjustments (641) (528) -
Ending Cash Balance 305,248 313,907 283,623 237,464
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted
for in the COVID-19 Response Fund (#264).
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement
projects. This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with
alcohol and/or drugs, and HIV/AIDS or related diseases.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
123
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 263,172 51,581 111,100 111,100 19,959 19,959 91,141 18%
Interest Earnings 18,352 7,420 11,932 11,932 2,767 2,767 9,165 23%
Other Income 2,298 18 - - - - - -
Interfund Transfers In 681,491 - - - - - - -
Total Revenue 965,314 59,018 123,032 123,032 22,725 22,725 100,306 18%
Expenditures by Subdivisions
NEAT Crew 435,893 23,896 - - - - - - -
Unsafe Building 156,655 117,855 113,500 113,805 32,082 12,545 44,627 69,178 39%
Total Expenditures 592,547 141,751 113,500 113,805 32,082 12,545 44,627 69,178 39%
Expenditures by Type
Personnel
Salaries & Wages 178,355 - - - - - - - -
Fringe Benefits 65,378 - - - - - - - -
Total Personnel 243,732 - - - - - - - -
Supplies 22,623 5,458 - - - - - - -
Services & Charges
Professional Services 39,500 27,070 17,500 17,805 12,760 12,545 25,305 (7,500) 142%
Repairs & Maintenance 153,241 - - - - - - - -
Interfund Allocations 34,894 - - - - - - - -
Other Services & Charges 73,977 109,224 96,000 96,000 19,322 - 19,322 76,678 20%
Total Services & Charges 301,612 136,294 113,500 113,805 32,082 12,545 44,627 69,178 39%
Capital 24,580 - - - - - - - -
Total Expenditures 592,547 141,751 113,500 113,805 32,082 12,545 44,627 69,178 39%
Net Surplus / (Deficit) 372,767 (82,733) 9,532 9,227 (9,357) (21,902)
Beginning Cash Balance 543,230 923,154 832,938
Cash Adjustments 7,157 (7,482) -
Ending Cash Balance 923,154 832,938 842,165 823,782
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building
Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints,
partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's
neighborhoods.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement was moved into the newly established Code Enforcement
Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund
and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency
demolitions and expenses associated with monitoring unsafe building concerns.
124
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 7,375 107,800 100,000 100,000 2,280 2,280 97,720 2%
Interest Earnings 351 573 200 650 522 522 128 80%
Interfund Transfers In - 245,626 241,527 241,527 - - 241,527 0%
Total Revenue 7,726 353,999 341,727 342,177 2,802 2,802 339,375 1%
Expenditures by Type
Personnel
Salaries & Wages - 119,900 184,228 184,228 64,378 - 64,378 119,850 35%
Fringe Benefits - 59,277 82,349 82,349 31,574 - 31,574 50,775 38%
Total Personnel - 179,177 266,577 266,577 95,952 - 95,952 170,625 36%
Supplies - 332 5,800 5,800 - - - 5,800 0%
Services & Charges
Professional Services - 1,505 55,000 81,850 - 26,850 26,850 55,000 33%
Printing & Advertising - - 4,000 4,000 - - - 4,000 0%
Education & Training - - 750 750 - - - 750 0%
Travel - - 800 800 - - - 800 0%
Repairs & Maintenance - - 1,800 1,800 - - - 1,800 0%
Other Services & Charges - 1,748 7,000 7,000 - - - 7,000 0%
Total Services & Charges - 3,254 69,350 96,200 - 26,850 26,850 69,350 28%
Total Expenditures - 182,762 341,727 368,577 95,952 26,850 122,802 245,775 33%
Net Surplus / (Deficit)7,726 171,237 - (26,400) (93,150) (120,000)
Beginning Cash Balance 10,105 17,823 189,090
Cash Adjustments (9) 31 -
Ending Cash Balance 17,823 189,090 162,690 95,940
Cash Reserves Target - 18,276 36,858
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Department of Code Enforcement.
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other
than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which
are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection
Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the
property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and
the overall structure in which a rental unit is established.
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections
will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new,
revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better
track its revenue and expenditures.
Cash Reserves Target
10% of Annual expenditures
125
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Code Enforcement Fund Fund Number 230
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits - 30,425 31,200 31,200 23,620 23,620 7,580 76%
Charges for Services - 43,360 53,250 53,250 22,677 22,677 30,573 43%
Fines, Forfeitures, and Fees - 367,113 304,000 304,000 153,140 153,140 150,860 50%
Interest Earnings - 2,492 - 900 897 897 3 100%
Debt Proceeds - 80,000 - - - - - -
Other Income - 15,396 2,725 2,725 726 726 1,999 27%
Interfund Allocation Reimb - 76,927 34,708 34,708 17,356 17,356 17,352 50%
Interfund Transfers In - 3,619,593 3,573,687 3,573,687 760,000 760,000 2,813,687 21%
Total Revenue - 4,235,305 3,999,570 4,000,470 978,417 978,417 3,022,054 24%
Expenditures by Subdivisions
Neighborhood Code Enforce.- 2,084,724 2,402,890 2,483,743 1,032,584 35,682 1,068,266 1,415,477 43%
NEAT Crew - 414,272 569,372 573,212 236,806 25,798 262,604 310,608 46%
Animal Resource Center - 934,825 1,001,724 1,033,471 486,784 19,117 505,901 527,570 49%
Total Expenditures - 3,433,820 3,973,986 4,090,425 1,756,174 80,598 1,836,771 2,253,655 45%
Expenditures by Type
Personnel
Salaries & Wages - 1,415,442 1,456,785 1,455,585 724,833 - 724,833 730,752 50%
Fringe Benefits - 588,698 628,887 630,087 297,196 - 297,196 332,891 47%
Total Personnel - 2,004,140 2,085,672 2,085,672 1,022,029 - 1,022,029 1,063,643 49%
Supplies - 113,969 163,700 168,336 52,646 4,861 57,507 110,829 34%
Services & Charges
Professional Services - 40,574 110,300 112,801 28,196 12,431 40,627 72,173 36%
Printing & Advertising - 10,559 24,305 24,592 4,882 859 5,741 18,850 23%
Utilities - 31,984 30,667 30,667 16,566 - 16,566 14,101 54%
Education & Training - 2,933 5,000 5,900 1,735 - 1,735 4,165 29%
Travel - 3,826 2,400 2,500 5 - 5 2,495 0%
Repairs & Maintenance - 239,861 410,650 432,017 99,273 305 99,578 332,439 23%
Interfund Allocations - 814,847 763,484 763,484 381,746 - 381,746 381,738 50%
Debt Service Principal - 47,510 124,425 124,425 45,078 - 45,078 79,347 36%
Debt Service Interest & Fees - 2,954 9,573 9,573 2,365 - 2,365 7,208 25%
Other Services & Charges - 120,664 243,810 250,459 52,174 31,620 83,794 166,665 33%
Total Services & Charges - 1,315,711 1,724,614 1,756,417 632,020 45,215 677,235 1,079,181 39%
Capital - - - 80,000 49,478 30,522 80,000 - 100%
Total Expenditures - 3,433,820 3,973,986 4,090,425 1,756,174 80,598 1,836,771 2,253,653 45%
Net Surplus / (Deficit) - 801,485 25,584 (89,955) (777,757) (858,355)
Beginning Cash Balance - - 803,572
Cash Adjustments - 2,088 -
Ending Cash Balance - 803,572 713,617 32,853
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the
Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into this
fund. The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into this fund.
This fund was established (ordinance 10686-19) in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code
Enforcement (NCE), South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement
division upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend
Animal Resource Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal
regulations. The NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses.
These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to
comply upon notification.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource
Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the
expenditures of these divisions. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408). The interfund allocation
reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division. This
nets out against the allocation expense recorded in this fund.
Cash Reserves Target
No reserve requirement
126
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 34,657 30,425 31,200 31,200 23,620 23,620 7,580 76%
Charges for Services 57,616 43,360 53,250 53,250 22,677 22,677 30,573 43%
Fines, Forfeitures, and Fees 549,637 526,493 515,100 515,100 175,379 175,379 339,721 34%
Interest Earnings 18,704 10,484 12,132 13,482 4,185 4,185 9,297 31%
Debt Proceeds - 80,000 - - - - - -
Other Income 12,659 15,414 2,725 2,725 726 726 1,999 27%
Interfund Allocation Reimb 73,304 76,927 34,708 34,708 17,356 17,356 17,352 50%
Interfund Transfers In 3,210,400 3,865,219 3,815,214 3,815,214 760,000 760,000 3,055,214 20%
Total Revenue 3,956,977 4,648,322 4,464,329 4,465,679 1,003,943 1,003,943 3,461,736 22%
Expenditures by Fund
Consolidated Bldg Fund (#600)3,001,390 - - (0) - 3,171 3,171 (3,171) -31710000%
Rental Units Regulation (#221)- 182,762 341,727 368,577 95,952 26,850 122,802 245,775 33%
Unsafe Building Fund (#219)592,547 141,751 113,500 113,805 32,082 12,545 44,627 69,178 39%
Code Enforcement Fund (#230)- 3,433,820 3,973,986 4,090,425 1,756,174 80,598 1,836,771 2,253,654 45%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 1,884,208 123,164 2,007,371 2,565,436 44%
Expenditures by Division
Neighborhood Code Enfor.1,923,446 2,084,724 2,402,890 2,483,743 1,032,584 35,682 1,068,266 1,415,477 43%
NEAT Crew 435,893 438,168 569,372 573,212 236,806 25,798 262,604 310,608 46%
Rental Safety Verification Program 144,603 182,762 341,727 368,577 95,952 26,850 122,802 245,775 33%
Unsafe Building 156,655 117,855 113,500 113,805 32,082 12,545 44,627 69,178 39%
Animal Care & Control 933,341 934,825 1,001,724 1,033,471 486,784 22,288 509,072 524,399 49%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 1,884,208 123,164 2,007,371 2,565,437 44%
Expenditures by Type
Personnel
Salaries & Wages 1,437,429 1,535,343 1,641,013 1,639,813 789,211 - 789,211 850,602 48%
Fringe Benefits 538,583 647,974 711,236 712,436 328,770 - 328,770 383,666 46%
Total Personnel 1,976,013 2,183,317 2,352,249 2,352,249 1,117,981 - 1,117,981 1,234,268 48%
Supplies 108,267 119,758 169,500 174,136 52,646 4,861 57,507 116,629 33%
Services & Charges
Professional Services 177,400 69,149 182,800 212,456 40,956 51,826 92,782 119,673 44%
Printing & Advertising 11,255 10,559 28,305 28,592 4,882 859 5,741 22,850 20%
Utilities 34,801 31,984 30,667 30,667 16,566 - 16,566 14,101 54%
Education & Training 6,873 2,933 5,750 6,650 1,735 - 1,735 4,915 26%
Travel 6,444 3,826 3,200 3,300 5 - 5 3,295 0%
Repairs & Maintenance 233,178 239,861 412,450 433,817 99,273 3,476 102,749 331,068 24%
Interfund Allocations 719,048 814,847 763,484 763,484 381,746 - 381,746 381,738 50%
Debt Service Principal 80,098 47,510 124,425 124,425 45,078 - 45,078 79,347 36%
Debt Service Interest & Fees 6,144 2,954 9,573 9,573 2,365 - 2,365 7,208 25%
Other Services & Charges 177,849 231,636 346,810 353,459 71,496 31,620 103,116 250,343 29%
Total Services & Charges 1,453,091 1,455,258 1,907,464 1,966,422 664,102 87,781 751,883 1,214,538 38%
Capital 56,567 - - 80,000 49,478 30,522 80,000 - 100%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 1,884,208 123,164 2,007,371 2,565,435 44%
Net Surplus / (Deficit) 363,040 889,988 35,116 (107,128) (880,264) (1,003,428)
Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600
Operational expenditures for the Department of Code Enforcement are tracked in several different funds, each with a separate purpose. See individual fund summaries for more detail.
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by
the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600)
into the Code Enforcement Fund (#230). The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into Fund #230.
127
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 844 361 572 572 104 104 468 18%
Other Income 84,104 18,442 21,996 21,996 5,499 5,499 16,497 25%
Total Revenue 84,948 18,803 22,568 22,568 5,603 5,603 16,965 25%
Expenditures by Type
Services & Charges
Debt Service Principal 60,000 40,000 24,000 24,000 12,000 - 12,000 12,000 50%
Total Expenditures 60,000 40,000 24,000 24,000 12,000 - 12,000 12,000 50%
Net Surplus / (Deficit) 24,948 (21,197) (1,432) (1,432) (6,397) (6,397)
Beginning Cash Balance 28,919 53,838 32,733
Cash Adjustments (30) 92 -
Ending Cash Balance 53,838 32,733 31,301 26,336
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue
from interest earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due
in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following
current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at
rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
128
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Consolidated Building Fund Fund Number 600
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Building Department
Licenses & Permits 1,646,044 1,304,739 1,772,552 1,772,552 744,288 744,288 1,028,264 42%
Fines, Forfeitures, and Fees - 1,140 - 954 954 954 - 100%
Interest Earnings 54,618 17,782 30,280 30,280 6,808 6,808 23,472 22%
Other Income 6,317 422 - 741 741 741 - 100%
Total Building Department 1,706,979 1,324,083 1,802,832 1,804,527 752,791 752,791 1,051,736 42%
Total Code Enforcement 2,983,937 - - - - - - -
Total Fund Revenue 4,690,916 1,324,083 1,802,832 1,804,527 752,791 752,791 1,051,736 42%
Expenditures
Building Department
Personnel
Salaries & Wages 716,916 763,648 828,457 823,995 371,742 - 371,742 452,253 45%
Fringe Benefits 273,508 305,840 316,605 321,067 157,728 420 158,148 162,919 49%
Total Personnel 990,425 1,069,488 1,145,062 1,145,062 529,470 420 529,890 615,172 46%
Supplies 14,307 14,538 16,361 16,361 5,965 20 5,986 10,375 37%
Services & Charges
Professional Services - 2,411 8,000 8,000 - - - 8,000 0%
Printing & Advertising 3,809 336 4,763 4,763 - - - 4,763 0%
Education & Training 2,859 2,429 3,500 3,500 219 - 219 3,281 6%
Travel 684 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 18,871 14,257 25,000 26,500 4,832 - 4,832 21,668 18%
Interfund Allocations 252,023 328,799 339,938 339,938 169,970 - 169,970 169,968 50%
Debt Service Principal 46,342 41,198 43,021 43,021 21,418 - 21,418 21,603 50%
Debt Service Interest & Fees 3,141 2,184 1,358 1,358 766 - 766 592 56%
Other Services & Charges 3,948 11,039 17,015 25,965 12,210 - 12,210 13,755 47%
Interfund Transfers Out 158,943 - - - - - - - -
Total Services & Charges 490,621 402,653 448,595 459,045 209,415 - 209,415 249,630 46%
Capital - - - 49,478 49,478 - 49,478 - 100%
Total Building Department 1,495,352 1,486,678 1,610,018 1,669,946 794,328 440 794,768 875,177 48%
Total Code Enforcement 3,001,390 - - (0) - 3,171 3,171 (3,171) -31710000%
Total Fund Expenditures 4,496,742 1,486,678 1,610,018 1,669,946 794,328 3,611 797,939 872,007 48%
Net Surplus / (Deficit) 194,174 (162,595) 192,814 134,581 (41,537) (45,148)
Beginning Cash Balance 2,092,204 2,285,733 2,127,056
Cash Adjustments (645) 3,918 -
Ending Cash Balance 2,285,733 2,127,056 2,261,637 2,085,656
Cash Reserves Target 1,124,185 371,670 417,486
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operational costs of running the Building Department. The majority of the costs are for Building Department personnel. In 2020, there were two promotions
from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding positions they hold,
and to be more consistent with similar positions throughout the City. In 2021, a part-time licensing auditor will be added to audit contractor licensees. In 2014, Code Enforcement’s
budget was moved from the General Fund (#101) to this fund. In 2020, Code Enforcement’s budget was moved out of this fund with the Neighborhood Code Enforcement division
and South Bend Animal Resource Center division moved to the newly created Code Enforcement Fund (#230) and the Rental Safety Verification Program (RSVP) moved to the Rental
Units Regulation Fund (#221).
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund
is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. The Building Department
regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all
residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also
issued and monitored.
Cash Reserves Target
25% of Annual expenditures
129
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 699,000 7,689,000 739,381 739,381 6,949,619 10%
Interest Earnings - - - 20,000 84 84 19,916 0%
Other Income 293,958 266,643 244,000 224,000 138,240 138,240 85,760 62%
Total Revenue 293,958 266,643 943,000 7,933,000 877,705 877,705 7,055,295 11%
Expenditures by Type
Services & Charges
Professional Services 95,223 88,742 429,262 468,262 91,272 23,432 114,704 353,558 24%
Other Services & Charges 24,218 15,285 69,298 30,298 190,339 - 190,339 (160,041) 628%
Grants & Subsidies - - - 6,990,000 700,000 - 700,000 6,290,000 10%
Total Expenditures 119,441 104,026 498,560 7,488,560 981,611 23,432 1,005,043 6,483,517 13%
Net Surplus / (Deficit) 174,517 162,616 444,440 444,440 (103,907) (127,338)
Beginning Cash Balance 1,632,491 2,078,333 2,406,914
Cash Adjustments 271,325 165,965 -
Ending Cash Balance 2,078,333 2,406,914 2,851,354 2,750,227
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on its cash balance. In 2021, revenue will be received
from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9M Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run
through July 2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the
CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be
reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
130
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,629 869 3,000 3,000 45 45 2,955 2%
Interfund Transfers In 1,715,500 1,716,000 1,716,500 1,716,500 858,000 858,000 858,500 50%
Total Revenue 1,720,129 1,716,869 1,719,500 1,719,500 858,045 858,045 861,455 50%
Expenditures by Type
Services & Charges
Debt Service Principal 970,000 1,000,000 1,030,000 1,030,000 510,000 - 510,000 520,000 50%
Debt Service Interest & Fees 742,019 712,694 682,819 682,819 345,884 - 345,884 336,935 51%
Total Expenditures 1,712,019 1,712,694 1,712,819 1,712,819 855,884 - 855,884 856,935 50%
Net Surplus / (Deficit) 8,111 4,175 6,681 6,681 2,161 2,161
Beginning Cash Balance 1,726,790 1,734,901 1,739,076
Cash Adjustments - - -
Ending Cash Balance 1,734,901 1,739,076 1,745,757 1,741,237
Cash Reserves Target 1,734,901 1,739,076 1,745,757
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance
held at trustee bank.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due
February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment.
Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753).
Cash Reserves Target
100% cash reserves per bond covenants
131
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 306,537 - 1 1 1 - 100%
Total Revenue 65 306,537 - 1 1 1 - 100%
Expenditures by Type
Capital 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Total Expenditures 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Net Surplus / (Deficit)(4,602,054) (3,022,429) - (25,680) 1 1
Beginning Cash Balance 7,650,244 3,048,190 25,762
Cash Adjustments - - -
Ending Cash Balance 3,048,190 25,762 81 25,762
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons,
a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives
revenue from interest earned on the cash balance at the trustee bank.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons
project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help
with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle
multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business
owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two
market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson
Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a
joint effort between the university and Kite Realty.
132
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,792 1,623 6,000 6,000 90 90 5,910 1%
Interfund Transfers In 1,298,125 1,390,625 1,710,875 1,710,875 949,604 949,604 761,271 56%
Total Revenue 1,306,917 1,392,248 1,716,875 1,716,875 949,694 949,694 767,181 55%
Expenditures by Type
Services & Charges
Debt Service Principal 50,000 145,000 475,000 475,000 125,000 - 125,000 350,000 26%
Debt Service Interest & Fees 1,248,125 1,245,625 1,235,875 1,235,875 619,500 - 619,500 616,375 50%
Total Expenditures 1,298,125 1,390,625 1,710,875 1,710,875 744,500 - 744,500 966,375 44%
Net Surplus / (Deficit) 8,792 1,623 6,000 6,000 205,194 205,194
Beginning Cash Balance 3,452,908 3,461,700 3,463,323
Cash Adjustments - - -
Ending Cash Balance 3,461,700 3,463,323 3,469,323 3,668,517
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds.
This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount
was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
133
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 3,320 2,511 2,700 2,700 1,371 1,371 1,329 51%
Charges for Services 7,496,447 6,882,174 8,605,703 8,605,703 3,419,677 3,419,677 5,186,026 40%
Interest Earnings 22,362 10,210 15,762 15,762 3,885 3,885 11,877 25%
Other Income 5,417,866 84,210 72,000 72,000 11,266 11,266 60,734 16%
Interfund Allocation Reimb 610,726 122,143 129,585 129,585 64,803 64,803 64,782 50%
Total Revenue 13,550,721 7,101,248 8,825,750 8,825,750 3,501,002 3,501,002 5,324,748 40%
Expenditures by Division
Equipment Services 7,000,441 6,717,945 8,212,671 8,220,259 3,631,667 7,034 3,638,701 4,581,557 44%
Central Stores 284,301 26 - - - - - - -
Print Shop 160,886 13,844 3,340 3,340 2,504 - 2,504 836 75%
Radio Shop 230,894 229,304 268,978 268,992 117,791 - 117,791 151,202 44%
Building Maintenance 177,588 180,749 206,275 206,275 94,902 - 94,902 111,373 46%
Facilities Management 120,439 101,697 157,031 157,031 73,086 - 73,086 83,945 47%
Utilities & Services 4,950,465 - - - - - - - -
Sustainability 6,002 - - - - - - - -
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 3,919,950 7,034 3,926,985 4,928,913 44%
Expenditures by Type
Personnel
Salaries & Wages 1,920,693 1,795,351 2,079,577 2,079,577 893,585 - 893,585 1,185,992 43%
Fringe Benefits 731,886 780,402 892,827 892,827 394,353 694 395,048 497,779 44%
Total Personnel 2,652,580 2,575,754 2,972,404 2,972,404 1,287,939 694 1,288,633 1,683,771 43%
Supplies 4,515,181 3,998,093 4,923,729 4,928,788 2,132,246 3,446 2,135,691 2,793,097 43%
Services & Charges
Professional Services 8,439 7,777 8,500 10,298 1,798 720 2,518 7,780 24%
Printing & Advertising 715 863 4,642 4,642 - - - 4,642 0%
Utilities 5,013,625 53,701 64,468 64,468 36,996 - 36,996 27,472 57%
Education & Training 4,603 9,389 12,050 11,775 5,749 - 5,749 6,026 49%
Travel 481 - 1,850 1,850 - - - 1,850 0%
Repairs & Maintenance 56,339 54,985 51,900 52,175 29,886 2,109 31,995 20,180 61%
Interfund Allocations 648,014 306,521 683,462 683,462 341,738 - 341,738 341,724 50%
Debt Service Principal 14,248 15,596 3,303 3,303 2,483 - 2,483 820 75%
Debt Service Interest & Fees 1,029 463 37 37 22 - 22 15 59%
Grants & Subsidies 2,434 - - - - - - - -
Other Services & Charges 13,329 13,132 16,950 17,695 6,451 65 6,516 11,179 37%
Interfund Transfers Out - 207,293 105,000 105,000 74,644 - 74,644 30,356 71%
Total Services & Charges 5,763,256 669,719 952,162 954,705 499,766 2,894 502,661 452,044 53%
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 3,919,950 7,034 3,926,985 4,928,912 44%
Net Surplus / (Deficit) 619,705 (142,319) (22,545) (30,147) (418,948) (425,983)
Beginning Cash Balance 1,003,425 1,455,158 1,209,079
Cash Adjustments (167,972) (103,760) -
Ending Cash Balance 1,455,158 1,209,079 1,178,932 1,076,097
Cash Reserves Target 798,055 724,357 885,590
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, two costs centers were discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest payments
on two commercial-grade printers, to be paid off in 2021. In 2020, the City changed its for accounting for electric and natural gas utilities expenses. Prior to 2020, the Central Services
Fund (#222) paid for all of the City's utilities and allocated it back to departments. Starting in 2020, the allocation will be discontinued and the expenses will be charged directly to
departments. This is reflected by a $4.87 million decrease in budgeted utilities expense in this fund. The remaining utility expense budget left in this fund is for the utilities for the
Central Services facilities. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Interfund transfers out of the this fund to the capital fund
(#224) typically match the budgeted capital expenditures.
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local
county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of
Administration & Finance oversees the Central Services Division.
• Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and
local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers.
• Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates.
• Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the
popularity of ride sharing services such as Uber and Lyft.
• Facilities Management is funded by an interfund allocation.
• This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures
134
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,218 50 50 50 39 39 11 79%
Other Income - 7,268 - - - - - -
Interfund Transfers In - 207,293 105,000 105,000 74,644 74,644 30,356 71%
Total Revenue 3,218 214,611 105,050 105,050 74,683 74,683 30,367 71%
Expenditures by Type
Supplies 4,718 5,501 - - - - - - -
Services & Charges
Repairs & Maintenance 63,060 15,267 25,000 42,442 11,914 3,598 15,512 26,930 37%
Debt Service Principal 3,881 - 7,888 7,888 3,922 - 3,922 3,966 50%
Debt Service Interest & Fees 365 - 603 603 324 - 324 279 54%
Total Services & Charges 67,305 15,267 33,491 50,933 16,159 3,598 19,757 31,175 39%
Capital 77,795 189,582 68,500 77,279 84,745 - 84,745 (7,466) 110%
Total Expenditures 149,818 210,349 101,991 128,212 100,904 3,598 104,502 23,709 82%
Net Surplus / (Deficit) (146,601) 4,262 3,059 (23,162) (26,221) (29,819)
Beginning Cash Balance 168,196 21,921 26,221
Cash Adjustments 326 38 -
Ending Cash Balance 21,921 26,221 3,059 -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division.
This fund receives transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. This fund also receives revenue from interest earned on the fund's cash
balance.
The repair & maintenance budget covers annual maintenance of the CNG stations and radio tower inspections.
The debt service principal and interest budget is for the capital lease payments. Equipment purchased through a capital lease is typically paid off over 5 years.
In 2021, $68,500 is forecasted for the purchase of six (6) mobile column lifts. The lifts are used by Central Services to lift up vehicles in order to perform repairs and maintenance.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
135
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 117,720 54,492 47,685 47,685 20,666 20,666 27,019 43%
Other Income 989,555 1,626,433 2,000 42,885 41,298 41,298 1,587 96%
Interfund Allocation Reimb 3,944,597 2,914,500 3,265,000 3,265,000 1,632,484 1,632,484 1,632,516 50%
Interfund Transfers In - 49,087 - - - - - -
Total Revenue 5,051,872 4,644,513 3,314,685 3,355,570 1,694,447 1,694,447 1,661,122 50%
Expenditures by Division
Safety/Risk Management 232,240 151,479 63,924 67,374 15,753 42 15,795 51,579 23%
Liability Insurance 677,290 761,414 895,000 895,000 97,158 24,450 121,608 773,393 14%
Business Insurance 742,777 622,434 1,865,000 2,515,835 203,666 93,820 297,486 2,218,349 12%
Workers' Compensation 1,479,416 1,211,428 1,267,000 1,273,753 1,021,761 32,451 1,054,211 219,542 83%
Catastrophic Events 650,224 910,806 - 40,321 24,268 16,053 40,321 - 100%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 1,362,604 166,816 1,529,420 3,262,863 32%
Expenditures by Type
Personnel
Salaries & Wages 152,168 116,402 - - - - - - -
Fringe Benefits 61,226 46,090 - - - - - - -
Other Personnel Costs 33,353 17,308 42,000 48,753 5,500 8,451 13,951 34,802 29%
Total Personnel 246,747 179,800 42,000 48,753 5,500 8,451 13,951 34,802 29%
Supplies 51,453 1,988 9,000 9,000 458 42 500 8,500 6%
Services & Charges
Professional Services 521,468 420,313 990,000 740,835 159,908 117,820 277,728 463,106 37%
Education & Training 29,927 6,285 30,000 27,000 - - - 27,000 0%
Travel 3,245 356 3,000 2,915 - - - 2,915 0%
Repairs & Maintenance 31,110 2,119 - 905,850 4,097 - 4,097 901,753 0%
Interfund Allocations 144,621 77,446 21,624 21,624 10,812 - 10,812 10,812 50%
Insurance 2,010,853 1,840,034 1,845,000 1,845,000 1,089,418 24,450 1,113,868 731,132 60%
Other Services & Charges 169,766 218,415 1,150,300 1,150,985 68,143 - 68,143 1,082,842 6%
Total Services & Charges 2,910,989 2,564,968 4,039,924 4,694,209 1,332,378 142,270 1,474,649 3,219,560 31%
Capital 572,758 910,806 - 40,321 24,268 16,053 40,321 - 100%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 1,362,604 166,816 1,529,420 3,262,862 32%
Net Surplus / (Deficit) 1,269,925 986,951 (776,239) (1,436,712) 331,843 165,027
Beginning Cash Balance 3,696,778 4,961,426 5,956,858
Cash Adjustments (5,277) 8,481 -
Ending Cash Balance 4,961,426 5,956,858 4,520,145 6,496,523
Cash Reserves Target 1,890,973 1,828,781 2,396,141
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents
and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens throughout
the City in an effort to stop any workplace injuries.
Capital expenditures budgeted in 2018, 2019, and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101).
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the
position focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was be
transferred to Human Resources. This resulted in a substantial decrease to the budget for the Safety & Risk division. The remaining budget will be for active shooter training, miscellaneous
safety supplies, other safety training, and membership fees for professional associations.
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is
to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs
associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims claims--property,
liability, workers compensation, etc.--and the operation of the Safety & Risk division. This fund is managed by the Department of Administration & Finance.
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various
methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business
insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). Safety & Risk costs are allocated based on
departments' budgeted positions. When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
136
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 7,991,331 6,656,930 9,129,846 9,129,846 4,564,920 4,564,920 4,564,926 50%
Charges for Services 92,585 111,796 - - - - - -
Debt Proceeds - - - 900,928 900,928 900,928 - 100%
Other Income 66,798 53,757 77,647 96,700 57,800 57,800 38,900 60%
Donations - - - 15,000 15,000 15,000 - 100%
Interest Earnings 67,048 21,431 5,000 9,500 7,121 7,121 2,379 75%
Total Revenue 8,217,762 6,843,915 9,212,493 10,151,974 5,545,769 5,545,769 4,606,205 55%
Expenditures by Division
311 Call Center 519,646 551,515 578,572 579,563 288,260 262 288,523 291,041 50%
Innovation & Technology 7,348,706 7,324,325 8,618,830 10,499,038 3,928,278 1,102,408 5,030,686 5,468,352 48%
Total Expenditures 7,868,352 7,875,840 9,197,402 11,078,601 4,216,539 1,102,670 5,319,209 5,759,393 48%
Expenditures by Type
Personnel
Salaries & Wages 1,689,240 1,844,342 1,996,316 1,996,316 955,857 - 955,857 1,040,459 48%
Fringe Benefits 569,382 708,812 752,106 752,106 355,458 - 355,458 396,648 47%
Total Personnel 2,258,622 2,553,154 2,748,422 2,748,422 1,311,316 - 1,311,316 1,437,107 48%
Supplies 169,850 130,511 420,750 874,507 117,710 2,754 120,464 754,043 14%
Services & Charges
Professional Services 1,065,128 1,058,605 705,800 1,638,975 293,301 633,160 926,461 712,514 57%
Printing & Advertising 5,181 1,005 5,150 6,150 311 - 311 5,839 5%
Education & Training 22,957 9,162 57,900 62,307 9,134 - 9,134 53,173 15%
Travel 32,456 7,385 27,110 26,910 - - - 26,910 0%
Repairs & Maintenance 2,975,430 3,021,127 4,043,305 4,375,302 1,727,270 455,308 2,182,578 2,192,724 50%
Interfund Allocations 6,785 5,911 891 891 447 - 447 444 50%
Debt Service Principal 391,117 606,922 817,277 962,680 515,531 - 515,531 447,149 54%
Debt Service Interest & Fees 52,924 59,675 76,973 76,985 29,022 - 29,022 47,963 38%
Other Services & Charges 287,902 422,383 293,824 305,472 212,496 11,448 223,944 81,528 73%
Interfund Transfers Out 600,000 - - - - - - - -
Total Services & Charges 5,439,880 5,192,174 6,028,230 7,455,673 2,787,514 1,099,916 3,887,430 3,568,244 52%
Total Expenditures 7,868,352 7,875,840 9,197,402 11,078,601 4,216,539 1,102,670 5,319,209 5,759,394 48%
Net Surplus / (Deficit) 349,410 (1,031,925) 15,091 (926,627) 1,329,230 226,560
Beginning Cash Balance 2,758,297 3,108,342 2,125,192
Cash Adjustments 636 48,775 -
Ending Cash Balance 3,108,342 2,125,192 1,198,565 3,545,733
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the Local Income Tax Certified Shares Fund (#404) to cover the cost of the new enterprise
resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020.
Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue
to make government more efficient.
CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise
platform because it integrated well with GIS and had substantial adoption from similarly sized cities.
Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure
hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots.
Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant
are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217).
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria
including number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves
because its budget is fully allocated each year.
Cash Reserves Target
No reserve requirement
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community
through technology, data, and strategic partnerships.
• The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries
and service requests.
• Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division.
• Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311
Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions.
• Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The
infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and
security; ensuring availability, capacity, and continuity.
• Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments
for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and
technology training, data analytics, and project management.
• Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the
technology resources they need to succeed by leveraging connections both internal and external connections.
137
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 13,344,016 15,885,258 15,997,883 15,997,883 7,887,128 7,887,128 8,110,755 49%
Other Income 397,653 373,523 385,000 802,777 802,778 802,778 (1) 100%
Interest Earnings 288,858 89,646 68,169 68,169 34,192 34,192 33,977 50%
Total Revenue 14,030,527 16,348,427 16,451,052 16,868,829 8,724,098 8,724,098 8,144,731 52%
Expenditures by Subdivision
Health Insurance 15,517,230 14,472,911 17,294,188 17,307,987 7,329,885 85,784 7,415,669 9,892,318 43%
Workplace Wellness Clinic 1,108,117 996,006 1,169,308 1,337,441 482,880 547,167 1,030,047 307,394 77%
Employee Wellness 86,863 76,048 91,160 94,974 38,697 18,880 57,577 37,397 61%
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 7,851,461 651,831 8,503,292 10,237,109 45%
Expenditures by Type
Personnel
Other Personnel Costs 14,704,500 13,740,971 16,472,430 16,372,543 6,887,784 19,044 6,906,828 9,465,715 42%
Total Personnel 14,704,500 13,740,971 16,472,430 16,372,543 6,887,784 19,044 6,906,828 9,465,715 42%
Supplies 198,245 131,045 150,000 150,000 57,016 - 57,016 92,984 38%
Services & Charges
Professional Services 1,163,954 1,083,611 1,198,308 1,482,941 508,625 632,787 1,141,412 341,529 77%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 632,597 587,028 732,318 732,318 397,115 - 397,115 335,203 54%
Other Services & Charges 12,913 2,309 1,500 2,500 922 - 922 1,578 37%
Total Services & Charges 1,809,464 1,672,948 1,932,226 2,217,859 906,662 632,787 1,539,449 678,410 69%
Capital - - - - - - - - -
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 7,851,461 651,831 8,503,292 10,237,109 45%
Net Surplus / (Deficit) (2,681,683) 803,462 (2,103,604) (1,871,573) 872,637 220,806
Beginning Cash Balance 11,997,127 9,277,319 10,143,060
Cash Adjustments (38,125) 62,279 -
Ending Cash Balance 9,277,319 10,143,060 8,271,487 11,025,044
Cash Reserves Target 4,178,052 3,886,241 4,685,100
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the
premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees.
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of
this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical,
dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
138
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 6,899 19,419 19,419 10,772 10,772 8,647 55%
Interest Earnings 5,213 1,187 1,335 1,335 62 62 1,273 5%
Total Revenue 5,213 8,087 20,754 20,754 10,834 10,834 9,920 52%
Expenditures by Type
Personnel
Other Personnel Costs 32,957 157,449 55,000 55,000 37,060 - 37,060 17,940 67%
Total Expenditures 32,957 157,449 55,000 55,000 37,060 - 37,060 17,940 67%
Net Surplus / (Deficit) (27,744) (149,363) (34,246) (34,246) (26,226) (26,226)
Beginning Cash Balance 208,514 180,911 31,859
Cash Adjustments 141 310 -
Ending Cash Balance 180,911 31,859 (2,387) 5,633
Cash Reserves Target 8,239 39,362 13,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to
the establishment of this fund, claims were accounted for under individual departments’ operations.
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of
Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased.
As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's
high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased
substantially due to the COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
139
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Parental Leave Fund Fund Number 714
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 166,529 244,090 257,209 257,209 123,195 123,195 134,014 48%
Interest Earnings 937 751 540 815 579 579 236 71%
Total Revenue 167,466 244,841 257,749 258,024 123,774 123,774 134,250 48%
Expenditures by Type
Personnel
Salaries & Wages 186,085 119,938 253,846 253,846 69,820 - 69,820 184,026 28%
Total Expenditures 186,085 119,938 253,846 253,846 69,820 - 69,820 184,026 28%
Net Surplus / (Deficit) (18,618) 124,903 3,903 4,178 53,953 53,953
Beginning Cash Balance 51,126 32,563 157,521
Cash Adjustments 55 56 -
Ending Cash Balance 32,563 157,521 161,699 211,475
Cash Reserves Target 14,887 9,595 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration &
Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2021, the
allocation is 0.35% of full-time wages.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
140
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 289,770 94,111 146,696 146,696 36,051 36,051 110,645 25%
Total Revenue 289,770 94,111 146,696 146,696 36,051 36,051 110,645 25%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)289,770 94,111 146,696 146,696 36,051 36,051
Beginning Cash Balance 10,439,531 10,733,474 10,845,986
Cash Adjustments 4,173 18,401 -
Ending Cash Balance 10,733,474 10,845,986 10,992,682 10,882,038
Cash Reserves Target 8,591,175 8,998,791 8,206,983
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to
meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant
delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds
that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of
the factors resulting in South Bend's good AA bond rating with Standard & Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax
monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana
General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the
fund’s cash balance.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
141
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 13,279 7,284 5,630 5,630 3,932 3,932 1,698 70%
Wayfinding Signage Project 100,000 - - - - - - -
Bloomberg Mayors Challenge 274,000 404,000 322,506 322,506 322,000 322,000 506 100%
Human Rights Scholarship Prog.91,517 8,370 18,000 18,000 - - 18,000 0%
AEP Grant (Office of Sustainab.)- 41,000 - - - - - -
Historic Preservation 183 196 - 1,954 1,954 1,954 - 100%
Milton Trust Energy Grant 125,000 100,000 125,000 125,000 - - 125,000 0%
Code Enforcement Demolitions - 55,000 - - - - - -
Animal Resource Center Donations 41,996 49,603 25,000 25,000 7,040 7,040 17,960 28%
Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100%
Total Revenue 745,975 765,453 496,136 598,090 434,926 434,926 163,164 73%
Expenditures by Project
Wayfinding Signage Project 53,988 56,258 - 35,186 33,500 1,686 35,186 - 100%
Bloomberg Mayors Challenge 127,296 313,871 322,506 556,795 164,758 225,525 390,283 166,513 70%
Human Rights Scholarship Prog.19,310 6,655 28,150 28,150 - - - 28,150 0%
Bike Signage - - 2,500 2,500 - - - 2,500 0%
Historic Preservation Commiss.- - 5,000 5,000 - - - 5,000 0%
Milton Trust Energy Grant 2,600 61,608 125,000 139,900 47,300 66,690 113,990 25,910 81%
Animal Resource Center 38,658 14,902 35,000 38,574 - 3,574 3,574 35,000 9%
Code Enforcement Demolitions - - - 55,488 - - - 55,488 0%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 241,853 453,294 518,156 861,593 245,558 297,475 543,033 318,561 63%
Expenditures by Type
Supplies - - 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services 218,362 382,631 344,806 615,855 198,258 228,785 427,043 188,813 69%
Printing & Advertising 3,479 6,650 21,650 21,650 - - - 21,650 0%
Repairs & Maintenance 4,181 64,008 135,000 151,900 47,300 68,690 115,990 35,910 76%
Grants & Subsidies 15,831 - 9,000 9,000 - - - 9,000 0%
Other Services & Charges - 5 2,700 58,188 - - - 58,188 0%
Total Services & Charges 241,853 453,294 513,156 856,593 245,558 297,475 543,033 313,561 63%
Total Expenditures 241,853 453,294 518,156 861,593 245,558 297,475 543,033 318,561 63%
Net Surplus / (Deficit) 504,122 312,160 (22,020) (263,503) 189,368 (108,107)
Beginning Cash Balance 164,817 668,273 981,455
Cash Adjustments (665) 1,022 -
Ending Cash Balance 668,273 981,455 717,951 1,210,527
Cash Reserves Target - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or
bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they
are spent according to the designated purpose.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall
Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2021) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
- In 2019, the City received $100,000 from Bloomberg Philanthropies, the first installment of a three-year Mayors Challenge commitment from Bloomberg.
- In 2019, the Human Rights Scholarship Program was moved into this fund.
Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used
for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older
with home repairs.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or
subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing
resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the
program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded
transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are
allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major
events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-
as-a-benefit program which will continue to scale across the South Bend region and other similar geographies
Cash Reserves Target
No reserve requirement
142
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,668 5,076 5,536 5,536 1,451 1,451 4,085 26%
Total Revenue 16,668 5,076 5,536 5,536 1,451 1,451 4,085 26%
Expenditures by Type
Services & Charges
Professional Services 1,211 - - - - - - - -
Other Services & Charges 36,100 130,370 - 69,630 69,630 - 69,630 - 100%
Total Expenditures 37,311 130,370 - 69,630 69,630 - 69,630 - 100%
Net Surplus / (Deficit)(20,643) (125,295) 5,536 (64,094) (68,179) (68,179)
Beginning Cash Balance 625,798 605,471 481,214
Cash Adjustments 315 1,038 -
Ending Cash Balance 605,471 481,214 417,120 413,035
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or
intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs
of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance.
The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and
granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
143
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Human Rights Federal Grant Fund Number 258
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 247,060 167,100 143,200 68,200 10,000 10,000 58,200 15%
Charges for Services - 8,500 - 75,000 2,500 2,500 72,500 3%
Interest Earnings 12,491 1,540 - 1,800 1,441 1,441 359 80%
Other Income 312 - 2,050 2,050 - - 2,050 0%
Total Revenue 259,863 177,140 145,250 147,050 13,941 13,941 133,109 9%
Expenditures by Subdivision
General 76,493 19,061 3,000 22,941 3,000 - 3,000 19,941 13%
EEOC 103,333 100,391 125,846 125,846 48,205 11,813 60,018 65,828 48%
HUD 87,503 93,473 102,746 134,046 79,741 - 79,741 54,305 59%
Total Expenditures 267,329 212,926 231,592 282,833 130,946 11,813 142,758 140,074 50%
Expenditures by Type
Personnel
Salaries & Wages 119,255 124,770 126,000 126,000 62,587 - 62,587 63,413 50%
Fringe Benefits 35,042 38,541 47,692 47,692 19,320 - 19,320 28,372 41%
Total Personnel 154,296 163,311 173,692 173,692 81,908 - 81,908 91,785 47%
Supplies 1,330 1,724 2,000 2,000 262 146 408 1,592 20%
Services & Charges
Professional Services 21,691 24,667 27,800 40,800 8,333 11,667 20,000 20,800 49%
Printing & Advertising - 16,215 4,000 6,750 6,250 - 6,250 500 93%
Education & Training 3,709 5,960 3,500 10,365 2,780 - 2,780 7,585 27%
Travel 9,201 - 15,300 11,175 - - - 11,175 0%
Other Services & Charges 607 1,049 5,300 38,051 31,413 - 31,413 6,638 83%
Interfund Transfers Out 76,493 - - - - - - - -
Total Services & Charges 111,703 47,891 55,900 107,141 48,776 11,667 60,443 46,698 56%
Total Expenditures 267,329 212,926 231,592 282,833 130,946 11,813 142,758 140,075 50%
Net Surplus / (Deficit) (7,467) (35,786) (86,342) (135,783) (117,004) (128,817)
Beginning Cash Balance 528,434 521,051 486,159
Cash Adjustments 84 893 -
Ending Cash Balance 521,051 486,159 350,376 369,154
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC) .This fund also receives revenue from staff contracts.
Expenditures are for the wages and benefits of two full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights
Commission's activities related to fair housing and equal opportunity employment in St Joseph County.
144
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 5,086,138 - 2,517,368 790,778 790,778 1,726,590 31%
Interfund Transfers In - 1,000,000 - - - - - -
Total Revenue - 6,086,138 - 2,517,368 790,778 790,778 1,726,590 31%
Expenditures by Activity
Mayor's Office - 11,344 - - 19,328 - 19,328 (19,328) -
Common Couuncil - 5,010 - - 2,247 - 2,247 (2,247) -
Administration & Finance - 34,700 - 1,000,744 1,011,459 695 1,012,154 (11,410) 101%
Public Works - 39,150 - - (96) - (96) 96 -
Innovation & Technology - 6,406 - 750 - 750 750 - 100%
Police Department - 1,631,779 - 40,380 20,090 21,450 41,540 (1,160) 103%
Fire Department - 1,816,511 - 1,183 24,719 11,052 35,771 (34,587) 3023%
Community Investment - 2,355,704 - 2,642,353 1,368,231 1,431,113 2,799,344 (156,991) 106%
Venues, Parks & Arts - 127,466 - 5,595 35,793 1,300 37,093 (31,498) 663%
Code Enforcement - 4,339 - - - - - - -
Building Department - 863 - - - - - - -
Total Expenditures - 6,033,275 - 3,691,004 2,481,771 1,466,359 3,948,130 (257,125) 107%
Expenditures by Type
Supplies - 252,665 - 18,587 69,255 13,272 82,527 (63,940) 444%
Services & Charges
Professional Services - 7,058 - 644 - 644 644 - 100%
Printing & Advertising - 19,717 - - 24,785 - 24,785 (24,785) -
Repairs & Maintenance - 2,016 - - - - - - -
Grants & Subsidies - 2,349,076 - 2,641,973 1,368,021 1,430,943 2,798,964 (156,991) 106%
Other Services & Charges - 54,452 - 29,800 19,709 21,501 41,210 (11,410) 138%
Interfund Transfers Out - 3,348,292 - 1,000,000 1,000,000 - 1,000,000 - 100%
Total Services & Charges - 5,780,610 - 3,672,417 2,412,515 1,453,087 3,865,603 (193,186) 105%
Total Expenditures - 6,033,275 - 3,691,004 2,481,771 1,466,359 3,948,130 (257,126) 107%
Net Surplus / (Deficit)- 52,864 - (1,173,636) (1,690,992) (3,157,352)
Beginning Cash Balance - - 53,214
Cash Adjustments - 350 -
Ending Cash Balance - 53,214 (1,120,422) (1,636,014)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD),
Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and
lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions
Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at
community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional
homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required
to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
145
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Local Income Tax - Certified Shares Fund Number 404
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,879,847 13,764,809 11,378,106 13,334,937 6,878,510 6,878,510 6,456,428 52%
Intergov./ Grants 12,500 - - - - - - -
Interest Earnings 348,410 111,181 147,313 147,313 45,625 45,625 101,688 31%
Debt Proceeds - 2,262,160 - - - - - -
Donations 5,000 - - - - - - -
Other Income 83,772 361,924 24,000 100,972 87,622 87,622 13,350 87%
Interfund Transfers In 927,077 - - 147,786 147,786 147,786 - 100%
Total Revenue 14,256,606 16,500,074 11,549,419 13,731,008 7,159,542 7,159,542 6,571,466 52%
Expenditures by Activity
General City 1,707,359 2,263,417 4,268,835 4,534,556 1,623,195 238,259 1,861,455 2,673,101 41%
Legal Dept 10,400 3,441 15,000 15,000 1,187 - 1,187 13,813 8%
Information Technology 1,375,412 1,579,347 - 99,597 16,150 166,894 183,044 (83,447) 184%
Police Department 1,658,739 2,136,734 2,040,329 3,595,571 630,706 55,386 686,092 2,909,479 19%
Fire Department 926,579 - - - - - - - -
Vacant & Abandoned Houses 380,612 232,822 400,000 838,415 25,175 228,048 253,223 585,192 30%
Community Investment 1,083,688 357,659 - 843,144 24,845 809,129 833,974 9,170 99%
Parks & Recreation 751,050 1,778,605 1,658,225 1,688,283 1,088,632 315,369 1,404,000 284,283 83%
Light Up South Bend 207,469 88,137 260,000 380,832 146,295 33,799 180,094 200,738 47%
Streets 1,978,142 2,899,656 - 5,179 - 5,179 5,179 - 100%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 750,000 - 750,000 750,000 50%
Traffic Signals & Street Lighting 1,729,535 1,501,835 1,585,820 1,585,820 708,811 - 708,811 877,009 45%
Total Expenditures 13,308,985 14,341,653 11,728,209 15,086,396 5,014,995 1,852,063 6,867,059 8,219,338 46%
Expenditures by Type
Supplies 207,469 92,245 200,000 320,832 145,595 33,699 179,294 141,538 56%
Services & Charges
Professional Services 1,675,224 1,681,956 75,000 279,016 18,037 271,413 289,450 (10,434) 104%
Printing & Advertising - 500 - - - - - - -
Utilities 1,729,535 1,501,835 1,585,820 1,585,820 708,811 - 708,811 877,009 45%
Repairs & Maintenance 725,734 756,305 762,271 912,271 221,727 - 221,727 690,544 24%
Interfund Allocations 8,631 8,633 9,753 9,753 4,875 - 4,875 4,878 50%
Debt Service Principal 1,557,180 1,364,172 1,906,509 1,906,509 522,794 - 522,794 1,383,715 27%
Debt Service Interest & Fees 90,721 59,809 93,820 93,820 18,839 - 18,839 74,981 20%
Grants & Subsidies 1,318,244 397,553 335,991 1,020,291 205,256 814,955 1,020,211 80 100%
Other Services & Charges 1,009,336 1,292,054 1,338,649 1,829,603 864,746 552,981 1,417,728 411,875 77%
Interfund Transfers Out 4,764,329 6,361,491 5,420,396 5,420,396 2,235,198 - 2,235,198 3,185,198 41%
Total Services & Charges 12,878,933 13,424,307 11,528,209 13,057,479 4,800,283 1,639,349 6,439,633 6,617,846 49%
Capital 222,583 825,101 - 1,708,085 69,117 179,015 248,132 1,459,953 15%
Total Expenditures 13,308,985 14,341,653 11,728,209 15,086,396 5,014,995 1,852,063 6,867,059 8,219,337 46%
Net Surplus / (Deficit) 947,621 2,158,421 (178,790) (1,355,388) 2,144,547 292,484
Beginning Cash Balance 11,770,743 12,724,697 14,902,237
Cash Adjustments 6,333 19,120 -
Ending Cash Balance 12,724,697 14,902,237 13,546,849 17,051,375
Cash Reserves Target 6,654,492 7,170,827 7,543,198
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the
Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund
(#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the
software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the
streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2021, Department of
Community Investment (DCI) activities formerly paid out of this fund were moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI
expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend
program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to
improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number
of vacant lots, and need for lighting in the neighborhood. This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art.
This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local Income Tax revenue is determined annually by the Indiana Dept of
Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue
from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain
organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council.
146
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 455,002 433,812 411,061 411,061 260,579 260,579 150,482 63%
Intergov./ Shared Revenues 40,353 40,795 5,364 35,883 21,035 21,035 14,848 59%
Interest Earnings 9,852 765 1,053 1,053 407 407 646 39%
Total Revenue 505,207 475,372 417,478 447,997 282,021 282,021 165,976 63%
Expenditures by Type
Services & Charges
Debt Service Principal 498,598 484,511 370,109 370,109 197,222 - 197,222 172,887 53%
Debt Service Interest & Fees 40,678 31,998 25,590 25,590 13,640 - 13,640 11,950 53%
Total Services & Charges 539,276 516,510 395,699 395,699 210,863 - 210,863 184,837 53%
Capital 271,112 12,970 - 1,419 - 1,419 1,419 - 100%
Total Expenditures 810,388 529,479 395,699 397,118 210,863 1,419 212,282 184,837 53%
Net Surplus / (Deficit) (305,181) (54,108) 21,779 50,879 71,158 69,739
Beginning Cash Balance 528,040 223,617 169,893
Cash Adjustments 758 383 -
Ending Cash Balance 223,617 169,893 220,772 241,051
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle. Due to declining cash reserves in this fund, the police vehicle capital lease-
purchases for 2020 through 2023 will be funded by the County Option Income Tax Fund (#404). This fund will continue to pay off current leases over that time and will not take on
any new debt until cash reserves can support it in 2024.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
147
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 231,026 219,253 226,548 226,548 102,223 102,223 124,325 45%
Interest Earnings 14,444 5,369 7,058 7,058 2,096 2,096 4,962 30%
Other Income 25,000 18,750 25,000 25,000 - - 25,000 0%
Total Revenue 270,470 243,373 258,606 258,606 104,319 104,319 154,287 40%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - 250,000 262,145 262,145 131,075 - 131,075 131,070 50%
Total Services & Charges - 250,000 262,145 262,145 131,075 - 131,075 131,070 50%
Capital 28,000 6,770 - - - - - - -
Total Expenditures 28,000 256,770 262,145 262,145 131,075 - 131,075 131,070 50%
Net Surplus / (Deficit) 242,470 (13,397) (3,539) (3,539) (26,756) (26,756)
Beginning Cash Balance 446,760 689,015 676,798
Cash Adjustments (215) 1,181 -
Ending Cash Balance 689,015 676,798 673,259 650,043
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned
on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues,
Parks & Arts.
In 2020, $180,000 was budgeted for Department of Community Investment activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets
Transportation project.
In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division.
In 2021, $262,145 is budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Department of Venues,
Parks & Arts.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
148
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Local Income Tax - Economic Development Fund Number 408
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,474,651 13,405,714 11,040,237 13,123,696 6,713,169 6,713,169 6,410,527 51%
Intergov./ Grants - 12,500 50,000 50,000 - - 50,000 0%
Fines, Forfeitures, and Fees 354,660 354,660 - - - - - -
Interest Earnings 463,996 163,880 197,890 197,890 67,217 67,217 130,673 34%
Other Income 160,625 153,272 150,000 150,000 - - 150,000 0%
Interfund Transfers In 178,534 - 950,000 1,000,000 1,000,000 1,000,000 - 100%
Total Revenue 13,632,466 14,090,026 12,388,127 14,521,586 7,780,386 7,780,386 6,741,200 54%
Expenditures by Activity
General City 19,365 1,076,233 - - - - - - -
PSAP 2,818,011 2,966,021 3,048,498 3,048,498 1,406,114 1,306,466 2,712,579 335,919 89%
Code Enforcement 2,364,559 2,973,805 2,874,081 2,874,081 725,000 - 725,000 2,149,081 25%
Animal Resource Center 845,841 891,414 915,549 915,549 35,000 - 35,000 880,549 4%
Community Investment 4,225,555 3,829,468 5,490,143 9,398,203 781,686 3,278,641 4,060,327 5,337,876 43%
Streets 445,439 35,749 - 18,812 - 18,812 18,812 - 100%
2015 Park Bonds 410,020 376,689 377,007 377,007 188,855 - 188,855 188,152 50%
2018 Zoo Bonds 214,487 320,900 324,100 324,100 175,550 - 175,550 148,550 54%
2021 LIT Infrastructure Bonds - - - 221,000 - - - 221,000 0%
Total Expenditures 11,343,276 12,470,279 13,029,378 17,177,250 3,312,205 4,603,918 7,916,123 9,261,127 46%
Expenditures by Type
Services & Charges
Professional Services 3,267,745 2,883,244 3,009,226 3,761,599 1,520,241 1,883,557 3,403,799 357,800 90%
Printing & Advertising 350 404 45,000 45,000 706 - 706 44,294 2%
Utilities 3,274 42,523 51,000 51,000 26,233 - 26,233 24,767 51%
Repairs & Maintenance 626,634 209,536 137,000 156,462 30,783 19,335 50,118 106,345 32%
Debt Service Principal 100,000 301,441 314,344 314,344 170,035 - 170,035 144,309 54%
Debt Service Interest & Fees 115,237 219,669 210,028 210,028 105,163 - 105,163 104,865 50%
Grants & Subsidies 975,685 1,220,570 3,050,000 6,058,638 434,906 2,665,409 3,100,315 2,958,324 51%
Other Services & Charges 221 1,603 - - - - - - -
Interfund Transfers Out 5,826,360 7,586,290 6,062,780 6,283,780 948,855 - 948,855 5,334,925 15%
Total Services & Charges 10,915,507 12,465,279 12,879,378 16,880,851 3,236,923 4,568,301 7,805,224 9,075,629 46%
Capital 427,769 5,000 150,000 296,399 75,282 35,618 110,899 185,500 37%
Total Expenditures 11,343,276 12,470,279 13,029,378 17,177,250 3,312,205 4,603,918 7,916,123 9,261,129 46%
Net Surplus / (Deficit) 2,289,191 1,619,747 (641,251) (2,655,664) 4,468,181 (135,737)
Beginning Cash Balance 15,097,440 17,389,466 19,044,274
Cash Adjustments 2,835 35,061 -
Ending Cash Balance 17,389,466 19,044,274 16,388,610 23,538,759
Cash Reserves Target 5,671,638 6,235,140 8,588,625
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds, and the 2018 Zoo
Bonds. This fund also provides operating subsidies (budgeted as interfund transfers out) for the Department of Community Investment (DCI) administration (Fund #211) and the
Department of Code Enforcement (Fund #219 & #230). These departments do not collect enough revenue to support their operations so the City makes up the difference with income
tax dollars.
It also funds various community and economic development initiatives administered by the Department of Community Investment (DCI). 2021 DCI budgeted expenditures in this fund
include: Business Development - $500k for workforce development, $250k for small business assistance, $115k for the South Bend Chamber of Commerce | Neighborhoods - $650k
for homeless strategy, $350k for the home repair program | Engagement - $175k for neighborhood organization support, $25k for Love Your Block mini-grant program | Planning -
$500k for neighborhood development, $150k for neighborhood development assistance, $35k for West Side Main Streets, $150k for development of two neighborhood plans, $50k for the
Portage Elwood neighborhood plan, $100k for the Complete Streets Transportation projects |Property - $50k for appraisals, $100k for surveys, $203k for expenses related to
Redevelopment owned properties, $50k for an alley stabilization pilot program.
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic
development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund is a source of bonding capacity for
the City and efforts are made to keep significant cash reserves in order to receive a higher credit rating and lower interest rates.
This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income
tax on wages within St. Joseph County. Local Income Tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to
decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This
fund also receives revenue from interest earned on the fund's cash balance.
The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development
agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job
penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
149
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,783 682 - 20 9 9 11 43%
Debt Proceeds 1,472,985 - - - - - - -
Total Revenue 1,489,768 682 - 20 9 9 11 43%
Expenditures by Type
Services & Charges
Debt Service Principal 91,941 355,128 - - - - - - -
Debt Service Interest & Fees 9,172 12,324 - - - - - - -
Other Services & Charges 250 - - - - - - - -
Interfund Transfers Out - 1,752 - - - - - - -
Total Services & Charges 101,364 369,204 - - - - - - -
Capital 3,313,965 300,278 - - - - - - -
Total Expenditures 3,415,328 669,482 - - - - - - -
Net Surplus / (Deficit)(1,925,560) (668,800) - 20 9 9
Beginning Cash Balance 2,942,035 1,016,476 347,680
Cash Adjustments 1 3 -
Ending Cash Balance 1,016,476 347,680 347,700 347,688
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service
principal and interest payments are budgeted in individual departments.
Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used
after the proceeds remaining in this fund are fully spent.
Historically, this fund receives revenue in the form of capital lease proceeds. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined.
150
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,383 2,351 4,500 4,500 46 46 4,454 1%
Interfund Transfers In 2,867,378 2,870,500 2,866,000 2,866,000 1,435,500 1,435,500 1,430,500 50%
Total Revenue 2,873,761 2,872,851 2,870,500 2,870,500 1,435,546 1,435,546 1,434,954 50%
Expenditures by Type
Services & Charges
Debt Service Principal 1,725,000 1,790,000 1,850,000 1,850,000 1,085,000 - 1,085,000 765,000 59%
Debt Service Interest & Fees 1,136,669 1,073,013 1,008,669 1,008,669 511,428 - 511,428 497,241 51%
Total Expenditures 2,861,669 2,863,013 2,858,669 2,858,669 1,596,428 - 1,596,428 1,262,241 56%
Net Surplus / (Deficit)12,092 9,839 11,831 11,831 (160,882) (160,882)
Beginning Cash Balance 210,492 222,584 232,423
Cash Adjustments - - -
Ending Cash Balance 222,584 232,423 244,254 71,541
Cash Reserves Target 222,584 232,423 244,254
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend
Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
Cash Reserves Target
100% cash reserves per bond covenants
151
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,243 3,478 4,000 4,000 41 41 3,959 1%
Debt Proceeds - - - 8,860,022 8,860,022 8,860,022 - 100%
Interfund Transfers In 2,641,500 2,645,000 2,311,000 2,532,000 1,325,750 1,325,750 1,206,250 52%
Total Revenue 2,656,743 2,648,478 2,315,000 11,396,022 10,185,813 10,185,813 1,210,209 89%
Expenditures by Type
Services & Charges
Debt Service Principal 2,175,000 2,250,000 2,000,000 2,150,000 1,280,000 - 1,280,000 870,000 60%
Debt Service Interest & Fees 457,744 379,968 307,705 637,665 424,273 - 424,273 213,392 67%
Interfund Transfers Out - - - 9,248,224 9,248,224 - 9,248,224 - 100%
Total Expenditures 2,632,744 2,629,968 2,307,705 12,035,889 10,952,498 - 10,952,498 1,083,392 91%
Net Surplus / (Deficit) 23,999 18,510 7,295 (639,867) (766,685) (766,685)
Beginning Cash Balance 791,026 815,025 833,535
Cash Adjustments - - -
Ending Cash Balance 815,025 833,535 193,668 66,850
Cash Reserves Target 815,025 833,535 193,668
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is
a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 EDIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood
infrastructure projects. The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest
rate of 3.4%. The bond proceeds were deposited into this fund.
Current debt includes:
- 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt schedule
#39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
- 2021 EDIT Infrastructure Bonds - debt payments paid for by the Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215)
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
In 2021, the cost of issuance for the 2021 EDIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was
$8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects.
Cash Reserves Target
100% cash reserves per bond covenants
152
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name TIF - River West Development Area (Airport) Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 18,555,308 16,814,400 16,247,264 16,247,264 10,310,728 10,310,728 5,936,536 63%
Intergov./ Shared Revenues 395,000 381,500 397,000 397,000 191,500 191,500 205,500 48%
Intergov./ Grants 41,206 13,844 - - 117,432 117,432 (117,432) -
Charges for Services 2,160 - - - - - - -
Interest Earnings 744,246 199,544 178,188 178,188 78,015 78,015 100,173 44%
Donations - 2,250 - - - - - -
Debt Proceeds - 4,345,059 - - - - - -
Other Income 129,336 252,995 - - 20,300 20,300 (20,300) -
Interfund Transfers In 64,022 35,560 90,000 657,593 576,822 576,822 80,771 88%
Total Revenue 19,931,280 22,045,151 16,912,452 17,480,045 11,294,797 11,294,797 6,185,248 65%
Expenditures by Type
Services & Charges
Professional Services 1,099,869 1,082,200 390,384 954,367 364,705 251,584 616,289 338,079 65%
Debt Service Principal 4,038,315 3,750,570 3,883,193 3,883,193 1,648,120 - 1,648,120 2,235,073 42%
Debt Service Interest & Fees 1,198,375 1,329,981 959,216 959,216 456,306 - 456,306 502,910 48%
Other Services & Charges 1,325,523 619,953 - 486,000 - 250,000 250,000 236,000 51%
Interfund Transfers Out 4,266,098 5,085,022 5,013,803 5,013,803 2,655,803 - 2,655,803 2,358,000 53%
Total Services & Charges 11,928,180 11,867,725 10,246,596 11,296,579 5,124,934 501,584 5,626,518 5,670,062 50%
Capital 8,735,222 12,152,391 - 16,293,525 2,535,251 4,532,367 7,067,618 9,225,907 43%
Total Expenditures 20,663,402 24,020,117 10,246,596 27,590,104 7,660,185 5,033,950 12,694,136 14,895,969 46%
Net Surplus / (Deficit) (732,123) (1,974,965) 6,665,856 (10,110,059) 3,634,612 (1,399,339)
Beginning Cash Balance 31,665,638 30,950,203 29,039,261
Cash Adjustments 16,687 64,024 -
Ending Cash Balance 30,950,203 29,039,261 18,929,202 32,700,528
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
Various projects and development opportunities include: Claey's Candy, local match to federal funds for Coal Line Trail project, Dylan Street reconstruction, neighborhood plan for
Western (east of Walnut), general road repairs, ongoing work with the State Theatre Block, and projects that were started in 2020 and will still be in process in 2021. TIF support will
also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover
mandatory administrative costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds
are being repaid by this fund with the final payment due February 1, 2037.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 261,830 237,261 287,082 287,082 213,214 213,214 73,868 74%
Interest Earnings 41,430 8,861 4,881 4,881 3,746 3,746 1,135 77%
Other Income 18,500 300 - - - - - -
Total Revenue 321,760 246,422 291,963 291,963 216,960 216,960 75,003 74%
Expenditures by Type
Services & Charges
Professional Services - 55 - 50,000 19,825 - 19,825 30,175 40%
Total Services & Charges - 55 - 50,000 19,825 - 19,825 30,175 40%
Capital 1,089,137 152,666 - 308,843 2,558 248,263 250,822 58,021 81%
Total Expenditures 1,089,137 152,721 - 358,843 22,383 248,263 270,647 88,196 75%
Net Surplus / (Deficit) (767,377) 93,701 291,963 (66,880) 194,576 (53,687)
Beginning Cash Balance 1,797,082 1,031,822 1,127,293
Cash Adjustments 2,117 1,769 -
Ending Cash Balance 1,031,822 1,127,293 1,060,413 1,339,235
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
In 2021, this fund will be used for final expenses for the City Cemetery project as well as improvements to the 100 Block of Elm Street. Starting in 2021 and continuing through 2025,
this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative
costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,722,642 2,997,091 2,560,473 2,560,473 2,406,523 2,406,523 153,950 94%
Interest Earnings 249,447 62,271 22,737 22,737 19,119 19,119 3,618 84%
Other Income 7,725 - - - - - - -
Interfund Transfers In - - - 673,180 673,180 673,180 - 100%
Total Revenue 2,979,815 3,059,362 2,583,210 3,256,390 3,098,823 3,098,823 157,568 95%
Expenditures by Type
Services & Charges
Professional Services 29,225 82,784 - 171,355 64,461 47,384 111,844 59,511 65%
Insurance 25,256 - - 744 523 - 523 221 70%
Other Services & Charges 790 - - - - - - - -
Total Services & Charges 55,271 82,784 - 172,099 64,983 47,384 112,367 59,732 65%
Capital 5,686,682 5,418,511 - 3,044,814 523,256 2,321,087 2,844,343 200,471 93%
Total Expenditures 5,741,954 5,501,295 - 3,216,913 588,240 2,368,470 2,956,710 260,203 92%
Net Surplus / (Deficit)(2,762,138) (2,441,932) 2,583,210 39,477 2,510,583 142,113
Beginning Cash Balance 10,967,923 8,215,417 5,864,278
Cash Adjustments 9,633 90,793 -
Ending Cash Balance 8,215,417 5,864,278 5,903,755 8,330,502
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis
projects, Robert Henry Neighborhood improvements, Seitz Park improvements, Public Works projects, and various development opportunities which may be presented to the
Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name TIF - Southside Development Area #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,755,231 3,081,721 1,839,984 1,839,984 1,472,885 1,472,885 367,099 80%
Interest Earnings 249,564 89,378 49,667 49,667 41,049 41,049 8,618 83%
Total Revenue 2,004,796 3,171,100 1,889,651 1,889,651 1,513,934 1,513,934 375,717 80%
Expenditures by Type
Services & Charges
Professional Services 190,544 140,498 - 620,922 121,192 79,364 200,556 420,366 32%
Total Services & Charges 190,544 140,498 - 620,922 121,192 79,364 200,556 420,366 32%
Capital 1,642,471 76,527 - 5,722,595 585,392 159,810 745,202 4,977,393 13%
Total Expenditures 1,833,015 217,025 - 6,343,516 706,584 239,174 945,758 5,397,759 15%
Net Surplus / (Deficit) 171,781 2,954,075 1,889,651 (4,453,865) 807,350 568,176
Beginning Cash Balance 9,432,094 9,607,799 12,586,134
Cash Adjustments 3,925 24,260 -
Ending Cash Balance 9,607,799 12,586,134 8,132,269 13,416,082
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be
presented to the Redevelopment Commission in 2021.
Cash Reserves Target
No reserve requirement
156
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - - 369,525 369,525 91,369 91,369 278,156 25%
Interest Earnings 5,428 1,154 296 410 306 306 104 75%
Total Revenue 5,428 1,154 369,821 369,935 91,675 91,675 278,260 25%
Expenditures by Type
Services & Charges
Professional Services 21,575 96,143 - 90,283 5,175 10,932 16,108 74,175 18%
Total Services & Charges 21,575 96,143 - 90,283 5,175 10,932 16,108 74,175 18%
Capital - - - - - - - - -
Total Expenditures 21,575 96,143 - 90,283 5,175 10,932 16,108 74,175 18%
Net Surplus / (Deficit)(16,147) (94,989) 369,821 279,653 86,500 75,568
Beginning Cash Balance 203,834 187,806 93,140
Cash Adjustments 119 322 -
Ending Cash Balance 187,806 93,140 372,792 179,640
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has
determined it will collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation.
Cash Reserves Target
No reserve requirement
157
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name TIF - River East Residential Area (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,933,558 5,308,975 5,712,495 5,712,495 3,491,902 3,491,902 2,220,593 61%
Interest Earnings 54,332 15,060 82,945 82,945 9,581 9,581 73,364 12%
Total Revenue 4,987,889 5,324,035 5,795,440 5,795,440 3,501,483 3,501,483 2,293,957 60%
Expenditures by Type
Services & Charges
Professional Services - - 24,797 38,147 - - - 38,147 0%
Debt Service Principal 392,522 409,383 427,038 427,038 211,261 - 211,261 215,777 49%
Debt Service Interest & Fees 102,306 85,445 68,291 68,291 35,403 - 35,403 32,888 52%
Interfund Transfers Out 3,769,003 3,864,125 4,180,375 5,063,555 2,859,284 - 2,859,284 2,204,271 56%
Total Services & Charges 4,263,831 4,358,953 4,700,501 5,597,031 3,105,948 - 3,105,948 2,491,083 55%
Capital - - - - - - - - -
Total Expenditures 4,263,831 4,358,953 4,700,501 5,597,031 3,105,948 - 3,105,948 2,491,083 55%
Net Surplus / (Deficit) 724,058 965,082 1,094,939 198,409 395,534 395,534
Beginning Cash Balance 2,982,744 3,706,897 4,678,334
Cash Adjustments 95 6,355 -
Ending Cash Balance 3,706,897 4,678,334 4,876,743 5,073,869
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond.
This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in
2024 and 2029.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
158
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 3,454 3,454 36,546 9%
Total Revenue 28,483 9,075 40,000 40,000 3,454 3,454 36,546 9%
Expenditures by Type
Interfund Transfers Out 23,962 13,309 40,000 40,000 3,454 - 3,454 36,546 9%
Total Expenditures 23,962 13,309 40,000 40,000 3,454 - 3,454 36,546 9%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
159
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 3,454 3,454 36,546 9%
Total Revenue 28,483 9,075 40,000 40,000 3,454 3,454 36,546 9%
Expenditures by Type
Interfund Transfers Out 23,962 13,309 40,000 40,000 3,454 - 3,454 36,546 9%
Total Expenditures 23,962 13,309 40,000 40,000 3,454 - 3,454 36,546 9%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
160
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 27,510 8,934 - 4,650 3,423 3,423 1,227 74%
Total Revenue 27,510 8,934 - 4,650 3,423 3,423 1,227 74%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)27,510 8,934 - 4,650 3,423 3,423
Beginning Cash Balance 991,077 1,018,984 1,029,665
Cash Adjustments 396 1,747 -
Ending Cash Balance 1,018,984 1,029,665 1,034,315 1,033,088
Cash Reserves Target 1,018,984 1,029,665 1,034,315
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for
the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
161
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 13 - 1 1 1 - 136%
Debt Proceeds 9,447,841 - - - - - - -
Interfund Transfers In - 488,171 1,036,500 1,036,500 518,000 518,000 518,500 50%
Total Revenue 9,447,841 488,184 1,036,500 1,036,501 518,001 518,001 518,500 50%
Expenditures by Type
Services & Charges
Debt Service Principal - 270,000 650,000 650,000 320,000 - 320,000 330,000 49%
Debt Service Interest & Fees 293,022 247,313 377,750 377,750 192,875 - 192,875 184,875 51%
Total Services & Charges 293,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50%
Capital 9,125,000 - - - - - - - -
Total Expenditures 9,418,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50%
Net Surplus / (Deficit) 29,819 (29,129) 8,750 8,751 5,126 5,126
Beginning Cash Balance - 29,819 690
Cash Adjustments - - -
Ending Cash Balance 29,819 690 9,441 5,816
Cash Reserves Target 29,819 690 9,441
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
162
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 2 - 15 8 8 7 54%
Interfund Transfers In - 326,938 - - - - - -
Total Revenue - 326,939 - 15 8 8 7 54%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- 326,939 - 15 8 8
Beginning Cash Balance - - 326,939
Cash Adjustments - - -
Ending Cash Balance - 326,939 326,954 326,947
Cash Reserves Target - 326,939 326,954
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project
(debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for
use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
163
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Redevelopment General Fund Number 433
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 84,095 24,117 8,007 3,543 2,993 2,993 550 84%
Interest Earnings 24,815 11,827 26,301 26,301 7,189 7,189 19,112 27%
Donations 1,177,112 1,449,512 1,000,000 1,000,000 - - 1,000,000 0%
Other Income - - - - 1,000 1,000 (1,000) -
Interfund Transfers In - 150,000 150,000 150,000 - - 150,000 0%
Total Revenue 1,286,022 1,635,456 1,184,308 1,179,844 11,182 11,182 1,168,662 1%
Expenditures by Type
Services & Charges
Professional Services 5,211 1,657 4,500 4,500 - - - 4,500 0%
Grants & Subsidies 416,989 666,323 - 808,797 438,519 317,394 755,913 52,883 93%
Interfund Transfers Out - - - - 147,786 - 147,786 (147,786) -
Total Services & Charges 422,200 667,979 4,500 813,297 586,305 317,394 903,699 (90,403) 111%
Capital - 2,214 - - - - - - -
Total Expenditures 422,200 670,193 4,500 813,297 586,305 317,394 903,699 (90,403) 111%
Net Surplus / (Deficit) 863,822 965,263 1,179,808 366,547 (575,123) (892,517)
Beginning Cash Balance 614,296 1,476,915 2,444,710
Cash Adjustments (1,204) 2,532 -
Ending Cash Balance 1,476,915 2,444,710 2,811,257 1,875,017
Cash Reserves Target 105,550 167,548 203,324
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in
2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional
member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue
from interest earned on the fund's cash balance.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2021, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based
amenities, westside greenhouse food security, and supporting the creation and growth of small businesses.
Cash Reserves Target
25% of Annual expenditures
164
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 11,146 96 139 139 37 37 102 26%
Total Revenue 11,146 96 139 139 37 37 102 26%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 624,194 - - - - - - - -
Total Expenditures 624,194 - - - - - - - -
Net Surplus / (Deficit)(613,048) 96 139 139 37 37
Beginning Cash Balance 622,685 10,965 11,080
Cash Adjustments 1,328 19 -
Ending Cash Balance 10,965 11,080 11,219 11,117
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements
at Innovation Park and Ignition Park, the city's dual-campus technology park.
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on
the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
165
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 202,657 28,865 - 12,000 8,564 8,564 3,436 71%
Total Revenue 202,657 28,865 - 12,000 8,564 8,564 3,436 71%
Expenditures by Type
Services & Charges
Professional Services 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Total Services & Charges 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Capital 5,895,577 1,427,387 - 2,547,118 60,665 2,346,489 2,407,155 139,963 95%
Total Expenditures 6,536,438 1,514,357 - 2,578,007 60,665 2,359,840 2,420,505 157,501 94%
Net Surplus / (Deficit) (6,333,781) (1,485,491) - (2,566,007) (52,102) (2,411,942)
Beginning Cash Balance 10,403,960 4,085,672 2,614,468
Cash Adjustments 15,493 14,287 -
Ending Cash Balance 4,085,672 2,614,468 48,461 2,555,084
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
166
City of South Bend, Indiana
Monthly Financial Report
June 30, 2021
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,900 3,540 4,209 4,209 1,356 1,356 2,853 32%
Total Revenue 10,900 3,540 4,209 4,209 1,356 1,356 2,853 32%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)10,900 3,540 4,209 4,209 1,356 1,356
Beginning Cash Balance 392,693 403,750 407,982
Cash Adjustments 157 692 -
Ending Cash Balance 403,750 407,982 412,191 409,338
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban
Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill
development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax
Increment Finance State law.
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund
only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
167