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Home My WebLink AboutAward Bid - Mayflower Road and Sample St. Traffic Improvements Proj No. 120-052R - Milestone Contractors North, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 13, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – Mayflower Road and Sample St. Traffic Improvements Project No. 120-052R Dear Mr. Hilary: At its July 13, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $347,636.15. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by July 27, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS July 13, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Award Bid – Mayflower Road and Sample St. Traffic Improvements Project No. 120-052R Dear Mr. Alvarado: At its July 13, 2021, 2021 meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in the amount of $347,636.15. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Board of Public Works Clara McDaniels, Assistant City Attorney Public Works Anne Fuchs, Clerk FROM: Leslie Biek, P.E., Assistant City Engineer SUBJECT: 120-052R Mayflower Rd and Sample St Traffic Improvements (PROJ 220; PR-9454) Agenda Request - Bid Award DATE: June 29, 2021 On June 22, 2021, the Board of Public Works opened and read bids for the Sample and Mayflower Intersection project (PN 120-052R). Division of Engineering, Legal, and Contract Compliance Administrator reviewed the documents and requests the bid be awarded to Milestone Contractors North. Attached is a full bid tabulation which includes alternate and unit pricing. Base Bid(s) ranked as follows based on price: CONTRACTOR BASE BID TOTAL Milestone Contractors North, Inc $ 347,636.15 Rieth Riley Construction $ 357,687.50 Funding: 2020 Signal funding 251-436010 ($200,000) and Capital Outlay-Infrastructure-Streets & Alleys 455-06-600-506-442001 ($147,636.15) The Division of Engineering recommends the award of the Total Base Bid for the contract for Project No. 120-052R Mayflower Rd and Sample St Traffic Improvements to Milestone Contractors North Inc. for the Total Base Bid of $347,636.15. Thank you for your consideration of this request. 13th. July 21 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 13th Day of July, 2021, by and between Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-052R DESCRIPTION: MAYFLOWER ROAD AND SAMPLE ST. TRAFFIC IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $347,636.15 FUNDING: PR-00009454 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of June, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS NORTH, INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 6/29/2021 Name Leslie Biek, PE Department PW BPW Date 7/13/2021 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Larry King BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Ron O’Connor, Katy Rajski Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Mayflower Rd and Sample St Traffic Improvements Project Number 120-052R; PROJ 220 Funding Source 2020 Signal funding and Capital Outlay-Infrastructure-Streets & Alleys Account No. PR- 9454 Amount $347,636.15 Terms of Contract Purpose/Description Bid award._____________________________________________________ ______________________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: