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Home My WebLink About06222021 Board of Public Works Meeting123 REGULAR MEETING JUNE 22, 2021 The Regular Meeting of the Board of Public Works wits convened at 9:32 a.m. on Tuesday, June 22, 2021, by Board President F.lirabeth A. Maradik. The meeting; was streamed live to the public with Board President Fliiabeth A. Maradik and Board Members Gary Gilot, Jordan Gathers, Joseph Molnar, and Murray Miller present. Clerk Anne Fuchs confirmed the presence of the members and Board Attorney Clara McDaniels with a roll call. Ms. Maradik reminded virtual attendees to use the 'Teams Live Q&A feature and to please include their name for the record. APPROVE MINUTES OF PRI?ViOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on June 8, 2021, were approved. OPENING OF BIDS -- MAYFLOWE'R ROAD AND SAMPLE' TRAFFIC IMPROVEMENTS — PROJECT NO. 120-052R (PR-00009454) This was the date set fir receiving and opening of scaled bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend 'Tribune, which was found to be sufiicicnt. '1'1 C 1611Owing bids were: opened and publicly read: MILESTONE CONTRACTORS NOW11.11. INC, 24358 State Road 23 South Bend, iN 46614 akrt.rcgcr(rt)im1c,;toncll►.ci►nr Bid was signed by Mr. Dustin I filar.y Non -Collusion, Non -Discrimination Affidavit Form wits Completed. Five percent (5%) Bid Bond was submitted. Form MWBE -2.0 Evidence of Good Faith Efforts was completed. BASE BID TOTAL..: $347,636.15 RIETI-1-111LEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 gard(u),ricth riley.com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Form MWIII'-2.0 Evidence of'Good Faith Fflorts wits completed. BASE BID TOTAL: $357,688.50 Upon a motion made by Mr. Molnar, seconded by Mr. Oathcrs and carried by roll call, the above bids were referred to Enginecring►, for review and recommendation. AWARD BID AND APPROVE CONTRACT -- ROADWAY RECONSTRUCTION — 13ROJECT NO. 121-008 (PR-00009131) Ms. Leslie Bick, Engineering;, advised the Board that on June 8, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Bick recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount of $1,997,416.06. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT— 2021 CONTRACTOR PAVING ROUND II — PROJECT NO. 121-031 (PR-00009186) Ms. Leslic Biek, Engincering, advised the Board that on ,tune 8, 2021, bids were received and opened for the above referenced project. Alter reviewing those bids, Ms. Bick recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount of $1,150,184.60. Therelore, Mr. Molnar made it motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. ItEGULAR MEETING JUNE 22, 2021 124 AWARD BID AND APPROVF CONTRACT 2021 CURB AND SIDEWALK - PROJECT NO. 121-001 (PR-00008879) Mr. Finnian Cavanaugh, Engineering, advised the 13oard that on June 8, 2021, bids were received and opened for the above retercnced project. After reviewing those bids, Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, iN 46614, in an amount not to exceed $447,571.94. Therel''ore, Mr. Molnar made a motion that the recommendation be accepted, and the hid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD BID AND APl'R()VL. C ON:I'1t.!�(.'i�..- ��Og, ►aO7, ►)0�) _MIC1116AN .DFIMOLITION - PROJICI' NO. 12Q-1)6It_(I'It 00(lOtt I- t S� Mr.Lach Hurst, Engineering, advised the Board that on June 8, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Burst recommended that the Board award the contract to the lowest responsive and responsible bidder, Green Demolition Contractors, Inc., 523 Northbrook Dr,, Michigan City, IN 46360, in the amount of $188,000. 'Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT -- 2021 MICROSURFACING - PROJECT NO. 121-035 (PR-00008831) Mr. Finnian Cavanaugh, Engineering, advised the Board that on May 25, 2021, quotations were received and opened for the above referenced project. Ailcr reviewing those quotations, Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and responsible quota, Asphalt Restoration Set -vices, H,C, 110 Box 2484, South Bend, IN 46680, in an amount not to exceed $149,137.50. "Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD OUCYfn�IaON-ANI)..._/11VRQVI._.--_CONTRAC"�..�2.011....---I RFE' AND STUMP REMOVAL-- PROJF, I:_ -NO 12-1_-002-(1'lt Ol)UO►)6,i0� Mr. Finnian Cavanaugh, Engineering, advised the Board that on June 8, 2021, quotations were received and opened fi►r the above retercnced project. After reviewing those quotations, Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and responsible quoter, K & it 'free Service LI_C', 1724 S. Grunt St., South Bcnd, IN 46613, in an amount not to exceed $25,098. 'Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE? CONTRACT - 2021 TRI E PLANTING - PROJECT NO. 121-003 (PR-00009631) Mr. Finnian Cavanaugh, Engineering, advised the Board that on June 8, 2021, quotations were received and opened for the above retercnced project. Aller reviewing those quotations, Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and responsible quoter, K & R "free Service I.l_C, 1724 S. Grant St., South Bend, IN 46613, in an amount not to exceed $14,398.50. Therefbre, Mr. Molnar made a motion that the recommendation be accepted, and the quotation he awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried. APPROVE CIIANGI.,. ORDER NO._I _MARTIN_LU:ThII'R KING JR. CCEN'TFR EXTERIOR LIGHTING IMPROV NIFINTS_(110-0009210) Mr. Patrick Sherman, Venues, Parks & Ants, submitted Change Order No, i on behalf of Martell Electric, LLC, 4601 Ocveland Rd., South Bend, IN 46028, indicating the contract amount be increased by $3,940 with an additional fi►rty-flour (44) days tin• a new contract sum, including this Change Order, in the amount of $34,390 with a new completion date of August 31, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. I (FINAL) AND PROJECT COMPLETION AFFIDAVIT - WASTEWATER TREATMI?NT PLANT ADMINISTRATION BUILDING MASONRY IMPROVEMENTS - PROJECT NO. 118-087 (1)0-0000086) REGULAR MEETING JUNE 22. 2021 125 Mr. Jacob Klosinski, Engineering, submitted Change Order No. I (Final) on behalf of %iolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be decreased by $1,889 with an additional two -hundred thirty-five (235) days for a new contract suit, including this Change Order, of $461,491. Also submitted was the Project Completion Affidavit indicating this new final cost of` S461,491 with it new completion date of April 30, 2020. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT -- TRIUMPH COURT LIGHTING ADDITION — PROJECT NO. I20-006E' (PR-00003680 Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behalf of Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, for the above referenced project, indicating a final cost of $37,696.80. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT (`OMi'E I "LION AFFIDAVIT - 2020 SIGNAL KNOCK DOWN AND WIRING INVESTIGATION PROJECT NO. .119-I 10--. (STRI ET_ REPAIRS & MAINTENANCE) Mr. Toy Villa, Engineering, submitted the Project Completion Affidavit on behall'of Pemberton - Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, for the above referenced project, indicating it final cost of S30,424.50. Upon it motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVAL O[_A(iRI I:MI N_I:S/C'ON1'1tA("I'S/I,'ROi'OSAII,S/Af)[)I.'NDA T'he following Agreements/('ontrtlets/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ 1_�_ u_n_ding_ Second Donation Jacob City Acceptance of the, N/A Molnar/Gathers Agreement Donaldson Property Donation of 722 E'. Indiana Ave. to Promote the lnfill Development of Affordable Housing Lease Brennan's ,temporary Use of City N/A Molnar/Gathers Agreement for View, LLC Property at 924 South Temporary [lend Ave. for Use Approximately One (1) Year for Staging and Storage of Construction Asphalt F(Iuipmcnt and Materials 2021 Crack Sealing NTF $103,500 Open Market Molnar/Gathers Contract Restoration Project No. 121-020; (Plt-00008875) Services LLC (Quote Awarded to Lowcst Responsive and Responsible Quoter Supplemental United Shilling Unused Funds to N/A Molnar/Gathers Agreement Consulting Other Project Phases for No. 3 Coal Line Trail Professional RoadBotics, Provide Pavement $45,000 Molnar/Gathers Services Inc. Condition Assessment for (PR-00009941) Agreement 2021 Roadbotics Assessment Project No. 121-039 Letter of Kitc Realty Letter Fxplaining i N/A * Filed with the Intent Group Operations Wing Clerk of the I xecuted for Advcrlising Board, no vote RFGUI_,AR MEETING JIJNE_22, 2021 126 Kiosk Construction in required Eddy Street Colr►morts *The Kite Letter of Intent explains that while engaged in the process of reaching an agreement with the City regarding the digital kiosks in the City's right-of-way at liddy Street Commons, Kite has elected, at their own risk, to move forward with manufacturing of the signage for installation prior to students' return to campus. APPROVAL. OF PERMIT AND LICE NS1!, AP.PlACATIONS, The followine nerrnit and license annlicatiiins were nriwnntod four nnnrnvnl• Applicant Description Date/Time Location Motion Carried Clark Block Street Closure for July 4, 2021;— Nancy St. front Molnar/Gathers Party Special Event 3:00 p.nt, to Columbia St. to 0 jt.in. Fellows St, Molnar/Gathers Concours Street Closure liar July 10, 2021; W. Washington St. d'Elegance at Special Event 5:00 a.m. to front Laurel St. to Copshaholm 6:00 P.m. Chapin St. Cozy Block Street Closure for July 24, 2021; F.. Washington St. Molnar/Gathers Party Special Event 12:00 p.m. to from S. Sunnyside ___..___......_._. 8.00 p.m. Ave. to N. Jacob St. Ellsworth Street Closure for July 2, 2021, Ellsworth P1. from E. Molnar/Gathers Block Party Special Event 5:30 p.m. to Washington St. to Girls Rock Street Closure Ior July 31, 2021; South End of'300 - Molnar/Gathers Camp Special Event 6:00 a.m. to Block S. Michigan Showcase 3:00 p.m. St, from W. Western Ave. to Mid -Block F.. Madison St. from N. Grecnlawn Ave. Molnar/Gathers Madison Street 41h. of July Street Closure liar Special Event July 4, 2021; 9:45 a.m. to Part _ 12_00 p.m. _— to C'� q illard Dr. Perez Street Closure fitr July 10, 2021; 11uron St. from S. Molnar/Gathers Baptism/Is'. Special Event 4:00 p.m. to Bendix Dr. to S. Birthday i"arty- - - _ _ 1 1:0(ip.nt. Liberty St.__ Sanchez Sweet Street Closure I'M July 3, 2021, _ W. Dunham St. front Molnar/Gathers 16 Party Special E?vent 12:00 p.m. to S. Olive St. to S. ---..... Street Closure for --10:O01�.in. - July 31, 2021, Meade St. S. Fsther St. from E. Weaver Annual -- Molnar/Gathers Block Party Special Event 2:00 p.m. to Wayne St. to F Street Closure Ibr 8:00 p.m. June 19, Jefferson Blvd, S. Esther St. from E. Weaver Molnar/Gathers Graduation Special Event 2021; 2:00 Wayne St. to Party P.M. to 8:00 Jefferson Blvd. rn. Cinco 5 Sidewalk Caf6 10:00 a.m. to 112 W. Colfax Ave. Molnar/Gathers International Permits _ _ 11:00 p.m.^ Mr. Henry Honorary Street Linden Ave. from Molnar/Gathers Davis Jr. Sign Collette St. to Jimmie Hal Lindsey Birdsell St. (J. Hal Lindsey APPROVAL OilQNO('ABLI 11 ItMl;l_--,f OIt_-.(tN('IiOA('ll_MhNI - 924 SOUTH BEND AVE. Ms. Maradik stated un application fi)r an FAcroachntcni and Revocable Permit has been received from Brennan's Vicw LLC for the purpose of allowing staging of construction equipment and materials to be placed in the right-of-way tit 924 South Bend Ave. This item is related to the Lease Agreement liar 'Temporary Use approved earlier in the meeting. Favorable recommendations were given pending that South Bend Ave's. right-of-way would remain open and accessible to protect the City's underground utilities in the old South Bend Ave's. right-of- way. There would need to be plating over the right-of=way to protect the underground infrastructure. There should be no heavy equipment or loading over the right-of-way but, it can REGULAR MEETING JUNL 22, 2021 127 be used for access (i.e., to drive over). No large cranes, equipment, piling of materials, or heavy trailers should be stored in the right-ot=way. If' any access is required by City staff to maintain the sewer or water main, access should be provided Immediately. The encroachment shall remain in the right of way until the time its the board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Revocable Permit was approved. APPROVE/DENY 'TRAFFIC CONTROL DF'V IC'I;S Upon a motion made by Mr. Mohtar, seconded by Mr. Gather~ and carried, the hollowing traffic control device request was approved: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Ilandicapped Accessible Parking Space Sign 420 Warren St. Criteria Met I landicapped Accessible Parking Space Sign 1130 Bryan St. Criteria Met Handicapped Accessible Parking Space Sign 1 142 Indiana Ave. Criteria Met Ilandicapped Accessible Parking Space Sign 1347 Bowman St, Criteria Met I landicapped Accessible Parking Space Sign 2176 1 follywood PI. Criteria Met REMOVAL: Ilandicapped Accessible Parking Space Sign LOCATION: 613 S. Olive St. REMARKS: Resident Requested Removal REMOVAL: Ilandicapped Accessible Parking Space Sign LOCATION: 821 S. 34`i'. St. REMARKS: Resident Requested Removal REMOVAL: Ilandicapped Accessible Parking Space Sign LOCATION: 1522 Adams St. REMARKS: Vacant Property NEW INSTALLATION: One (1) No Turn on Red Sign LOCATION: Lincoln Wuy West and N. William St. REMARKS: Criteria Met REMOVAL: Five 0) No Parking Signs LOCATION: N. Falcon St. From W. Washington St. to Linden Ave. REMARKS: Criteria Met APPROVE CONSENT'S_ TO ANNI.'-XATION AND WAIVI?R OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. Frank Donahue, 57517 Oakside Ave., Mishawaka, IN 46544 REGULAR MEETING JUNE 22, 2021 128 1. 52571 Common Fider Trail Water/Sewer (Key No.021-1038-061932) Upon a motion by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Consents to Annexation and Waivers of itight to Remonstrate were approved as submitted. APPROVE RI'm WALOF? WASTUVAL:I?R,DISCI 1ARGE PL RMIT(S) In a Memorandum to the Board, Ms. Serena Lozano -Shane, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Aramark Uniform & Career Apparel, L.L,C, 3701 Progress Dr. There being no further discussion, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the renewal of the permits was approved. RATIFY APPROVAL, AND/Olt RELEASE, CONTRACTOR EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as Follows: Business 11o11d Type Approved/ Released Effective Date Charlie Grove Cascade Remed►ation Services LI (_ Milenium, Inc. Trademark Irrigation, l l C Cascade Rcmed►at►on Services I.I.0 ---... -------- _. _ -- Lincoln Sewer C icamn_g _ Contractor I xcavation Excavation Excavation Occupancy - Occupancy Released Approved. Released Released Approved Released 07/14/2021 06/04/2021 06/27/2021 07/08/2021 Ofi/04/2021 6 _ 05/06/2021 Mr. Molnar made a motion that the bonds' approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMI`NTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: --------._...--- - -- ....----- --- Name - - _._.......----- - --- ---- Date - - Amount of Claim City of South Bend Claims GBLN-17214, GBLN- 06/09/2021 $779,727.98 17235 — City of South Bend Claims GBi.N-17520, GAIN- 06/15/2021 $689,162.27 17521 C'ity of South Bend Claims GBLN-17539, GBLN- 00/15/2021 $2,177,623.30 16867 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. 'Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF TiIE FLOOR Board President Elizabeth Maradik reminded the public that due to the lill of the Governor's Emergency Order, future meetings would return to an in -person, hybrid firm. Clerk Anne Fuchs added that the meetings would return to the County City Building on the 13`' Floor, and that the public could continue to join virtually if they wish. ADJOURNMENT There being no further business to come belbre the Board, Ms. Maradik adjourned the meeting at 9:55 a.m. REGULAR ME-1,71NO I ( J N U', 2 2. 2021 .......... 129 CITY 01: SOUTH BFND, INDIANA BOARD OlPUBLIC WORKS I'lizaboll A. Maradik, h-csident Gary A. Gilot, Mcnibcr yY .)()Sci)ll R. k1olliar, Mcn►hcr Jordan V. Gathers, Mcmbcr Murray L. MillCl', MC111hcr Attest: Anne Fuchs, Clerk