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Home My WebLink About07132021 Board of Public Works Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of June 22, 2021 2. OPENING OF BIDS A. 2021 Brick Pavement Spot Repairs – Project No. 121-019 1. Funding: PR-00009400 B. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Funding: PR-00008109 3. OPENING OF QUOTATIONS A. Laurel Woods Drainage Improvements – Project No. 121-007 1. Funding: PR-00010221 4. AWARD BIDS AND APPROVE CONTRACTS A. Sale of City-Owned Property & Purchase Agreement – 429 N. Harrison Ave. 1. Buyer: Alfredo Plata Sosa 2. Bid Amount: $3,000; Total with Fees: $3,105.30 (Certified Check Required) B. Sale of City-Owned Property & Purchase Agreement – 434 S. Warren St. 1. Buyer: Miguel Lopez 2. Bid Amount: $2,400; Total with Fees: $3,453.42 (Certified Check Required) C. Mayflower Road and Sample St. Traffic Improvements – Project No. 120-052R 1. Company: Milestone Contractors North, Inc. 2. Amount: $347,636.15 3. Funding: PR-00009454 5. CHANGE ORDERS A. Sheridan St. and Sample St. Signal Improvements – Project No. 116-127 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $13,195.86 4. Percent of Increase: 3.10% 5. Revised Contract Amount: $438,644.78 6. Funding: PO-0006099 B. Eagle Way Sewer Extension – Project No. 119-095 1. Company: Indiana Earth, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($14,477.33) 4. Percent of Decrease: (5.40%) 5. Total Percent of Change: (5.96%) 6. Revised Contract Amount: $253,704.23 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 C. Seitz Park Reconstruction, Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($22,975.57) 4. Percent of Decrease: (0.3218%) 5. Final Contract Amount: $7,115,429.78 6. Funding: PO-0006342 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. El Campito Water Tap Quote – Project No. 121-017 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,400) 4. Percent of Decrease: (13.54%) 5. Total Percent of Change: (13.54%) 6. Final Contract Amount: NTE $15,325 7. Funding: PO-0008426 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Dubail Avenue Streetscape – Project No. 120-009 1. Title Sheet 2. Funding: PR-00010336 B. Police Department Headquarters Roof Rehabilitation & Replacement – Project No. 119-080 1. Title Sheet 2. Funding: PR-00010330 C. 2021 Contractor Paving Round 3 – Project No. 121-049 1. Funding: PR-00010341 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Interlocal Cooperative Agreement – Indiana Department of Transportation 1. Description: Replacement of Original Agreement for Pavement Replacement & Water Main Relocation Project on Cleveland Road near US 31, Project No. 119-045 2. Amount: $7,169.76 for Change Order to New Associated Work Total 3. Funding: PO-0000469 B. Amendment No. 2 to Professional Services Agreement – Forum Architects, LLC 1. Description: Additional Construction Administration due to Extension of Contract Time and Reimbursable Expenses for Permits and Document Printing for O’Brien Recreation Renovation Project No. 118-091 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 2. Amount: $1,458.31; Adjusted Agreement Amount: $37,708.31 3. Funding: PO-0000078 C. 2021 Indemnification Agreement – Rieth-Riley 1. Description: Indemnification Agreement Allowing the South Bend Police Department’s Bomb Squad to Use Rieth-Riley’s Land Track for Monthly Training D. Sanitary Sewer & Water Extension Agreement – KRG Eddy Street Land III, LLC 1. Title Sheet 2. Description: Develop 1.79 Acres Located at SE Corner of Howard St. & Frances St. for an Extension of Municipal Sanitary Sewer & Water to Twenty- Eight (28) Single Family Homes E. Sewer Service Agreement – South Bend Heritage Foundation, Inc. 1. Title Sheet 2. Description: Extend 200 Ft. of Public Sanitary Sewer Main at Hope Ave. to Victoria Ave. to Provide Municipal Collection for Twenty-Two (22) Permanent Supportive Housing Units F. Release of Escrow Agreement and Closure of Account – 1st. Source Bank 1. Description: Release of Retainage Funds for the Howard Park Redevelopment Project No. 117-047 to Larson-Danielson Construction Co. Inc. and Closure of Escrow Account; Approval of Final Pay App 2. Amount: $189,038.27 plus Interest Accrued 3. Final Pay App Amount: $202,048.54 4. Funding: Escrow Account; PO 6607 9. LICENSES AND PERMITS A. Licenses 1. Type: Massage Establishment - Renewal a) Applicant: Dig Deep Massage Co. b) Location: 401 E. Colfax Ave., Suite 180 c) Favorable Recommendations 2. Type: Massage Establishment - Renewal a) Applicant: Southside Massage Retreat b) Location: 401 E. Colfax Ave., Suite 180 c) Favorable Recommendations B. Street Closures for Special Events 1. Event: Art Beat 2021 a) Date/Times: August 21, 2021; 6:00 a.m. to 10:00 p.m. b) Location: E. Jefferson Blvd. from Dr. Martin Luther King Jr. Blvd. to St. Louis Blvd., St. Louis Blvd. from E. Jefferson Blvd. to E. Washington St. 2. Event: Back 2 School Parade/Boogie CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 a) Date/Times: August 7, 2021; 7:30 a.m. to 7:00 p.m. b) Location: W. Washington St. from Summit to Lake St., W. Washington St. from Iowa St. to Falcon St. 3. Event: Best First Fridays Ever Flashback Friday a) Date/Times: August 6, 2021; 12:00 p.m. to 12:30 a.m. b) Location: E. Washington St. from Dr. Martin Luther King Jr. Blvd. to N. Michigan St., E. Jefferson Blvd. from E Wayne St. to Niles Ave., E. Colfax Ave. from Dr. Martin Luther King Jr. Blvd. to Sycamore St. 4. Event: Best Wednesday Ever a) Date/Times: August 4, 2021; 12:00 p.m. to 10:00 p.m. b) Location: W. Western Ave. from S. Kaley St. to Dundee St., Bendix Dr. at S. Liberty St. 5. Event: Rebel Art Fest a) Date/Times: August 1, 2021; 8:00 a.m. to 10:00 p.m. b) Location: Wall St. from Potawatomi Zoo Parking Lot Entrance at Southwood Ave. to S. Greenlawn Ave. 6. Event: South Bend Housing Authority Job Fair/Community Party a) Date/Times: July 15, 2021; 10:00 a.m. to 9:00 p.m. b) Location: Fremont St. between Marquette Blvd. & Hamilton St. 7. Event: South St. Block Party a) Date/Times: July 17, 2021; 12:00 p.m. to 10:00 p.m. b) Location: E. South St. from S. Sunnyside Ave. to Longfellow Ave. 8. Event: Stanley Clark 5K Run a) Date/Times: October 16, 2021; 8:30 a.m. to 11:30 a.m. b) Location: E. Donmoyer, Marine St. to E. Altgeld St. to Woodmont Dr., South to Ridgedale Rd., Woodmont Dr. to Stanley Clark School, E. Altgeld St. to York Rd., South to Ridgedale Rd. to Stanley Clark School 9. Event: Tim’s 60th Birthday a) Date/Times: August 21, 2021; 12:00 p.m. to 10:00 p.m. b) Location: Golden Ave. from Woodward Ave. to Riverside Dr. 10. STREET/ALLEY VACATIONS A. Applicant: Kathleen A. Kershner 1. Location: 2234 Highland Ave. 2. Purpose: Alley Maintenance 3. Unfavorable Recommendations; Does Not Meet Three (3) of the Four (4) I.C. 36-7-3-13 Criteria (1, 2, and 4). 11. TRAFFIC CONTROL DEVICES A. Temporary Reserved Handicapped Accessible Parking Space Sign CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #3 a) All Criteria Met 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17752 Darden Rd. – Sewer B. 53021 Poppy Rd. – Water/Sewer C. 60010 Mayflower Rd. – Water 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS - RENEWAL A. Company: Imagineering Enterprises, Inc. 1. Location: 1302 W. Sample St. 14. RATIFY BONDS A. Contractor Bonds 1. Exterior Solutions, LLC, Released effective June 28, 2021 B. Excavation Bonds 1. MNT Delivery Company, Inc., Released effective June 17, 2021 2. Peerless Midwest, Inc., Released effective October 29, 2021 3. AECON Technical Services, Inc., Released effective June 28, 2021 C. Occupancy Bonds 1. DMTM, Inc., Approved effective June 23, 2021 2. R & R Excavating, Inc., Approved effective June 30, 2021 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-17862, GBLN-17902 a) Date: 06/21/2021 b) Amount: $541,930.54 2. Claim Nos.: GBLN-16954, GBLN-17792 a) Date: 06/21/2021 b) Amount: $46,692.50 3. Claim Nos.: GBLN-17928, GBLN-18028 a) Date: 06/22/2021 b) Amount: $413,128.01 4. Claim No.: GBLN-17998 a) Date: 06/22/2021 b) Amount: $1,192,211.02 5. Claim Nos.: GBLN-18338, GBLN-18367 a) Date: 06/29/2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA July 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2021BPWHybrid ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 b) Amount: $1,069,510.51 6. Claim Nos.: GBLN-18285, GBLN-18286 a) Date: 06/29/2021 b) Amount: $681,388.68 7. Claim Nos.: GBLN-18378, GBLN-18379, GBLN-18546 a) Date: 07/01/2021 b) Amount: $441,136.15 8. Claim Nos.: GBLN-18621, GBLN-18665 a) Date: 07/02/2021 b) Amount: $1,629,507.88 9. Claim Nos.: GBLN-18772, GBLN-18817 a) Date: 07/06/2021 b) Amount: $1,353,994.04 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.