The URL can be used to link to this page

Home My WebLink About06/23/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS MEETING Monday, June 23, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: June 5, 2008 B. Regular Meeting: June 9, 2008 C. Claims Meeting: June 2, 2008 and Claims Meeting: June 16, 2008 2. OPENING OF BIDS A. Environmental Services Administration Building Roof Replacement (3113 Riverside Drive) -Project No. 108-055 1. Funding: Capital 3. OPENING OF QUOTATIONS A. Salt for Sodium Hypochlorite Generation -Project No. 108-021R 1. Funding: Water Works Operations Budget B. Prairie Avenue Signal Communications Conduit Extension -Project No. 108-058 1. Funding: AEDA TIF C. 20th Street Signal Communications Conduit Extension -Project No. 108-059 1. Funding: LRSA D. Main Street and Sample Street Traffic Signal Communications Conduit Realignment -Project No. 108-060 1. Funding: AEDA TIF 4. AWARD BID A. Edison Park Sewer Separation Phase II -Project No. 108-012 1. Company: C&E Excavating 2. Amount: $3,732,147.00 3. Funding: 2007 Sewer Bond B. Michigan Streetscape Improvements -Project No. 107-093 1. Company: Rieth-Riley Construction 2. Amount: $840,296.00 3. Funding: Downtown TIF C. Water Treatment Chemical Procurement 2008 - Fluorisilicic Acid -Project No. 108- 021 R 1. Company: Pennco, Inc. 2. Amount: $674.05 per ton 3. Fund: Water Works Revenue D. Eddy Street Commons -Site Utilities -Project No. 108-OOSR 1. Company: Selge Construction Co., Inc. 2. Amount: $2,664,147.07 3. Funding: TIF BOARD OF PUBLIC WORKS MEETING Monday, June 23, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Twenty (20), More or Less, Cardiac Monitors 1. Funding: EMS Capital Improvements B. Abandoned Vehicles 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Six (6), More or Less, 2008 Backwater Gates Replacement -Project No. 108-027 1. Funding: 2007 Sewer Bond 7. RESOLUTION A. Resolution No. 43-2008 - A Resolution of the City of South Bend, Indiana Board of Public Works On Disposal of Unfit or Obsolete Equipment 1. Fire Department Helmets and Boots 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - ADT Security Service, Inc. 1. Purpose: Burglar/Fire Alarm Monitoring at the Water Works Colfax Street location and a rider for the installation of two additional panic buttons Amount: $1,675.65 2. Funding: Water Works Revenue B. Agreement - ADT Security Service, Inc. 1. Purpose: Maintenance and Inspection of cameras at the Water Works Colfax Street Location 2. Amount: $579.00 3. Funding: Water Works Revenue C. Occupancy Permit -Majority Builders, Inc. 1. Purpose: Occupy Public Right of Way - Exterior Facade Rehabilitation at 101 North Michigan Street -Project No. 107-031 D. Agreement -Hull & Associates, Inc. 1. Purpose: Support Activities -Oliver Plow Works Phase II Site Assessment and Remediation Support and Coordination 2. Amount: $35,277.00 3. Funding: EPA Grant E. Proposal - DLZ Indiana, LLC 1. Purpose: South Bend Lathe Demolition Construction Administration 2. Amount: Not to Exceed $19,000.00 3. Funding: Section 108 Loan F. Agreement -Arrow Services, Inc. 1. Purpose: Water Works Olive Street Station Pest Control 2. Amount: $558.60 3. Funding: Revenue BOARD OF PUBLIC WORKS MEETING Monday, June 23, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 P G. Contract Renewal - AT&T 1. Purpose: Renewal of Centrex Contract for Phone Service 2. Amount : $12,345.05 per month 3. Funding : General Fund H. Amen dment -Christopher B. Burke Engineering, Ltd. 1. Purpose: CSO #4 Outfall to St. Joseph River & Riverside Trail Slope Stabilization 2. Amount : $24,435.00 3. Funding : 2007 Sewer Bond I. Contract - U. S. Business Systems/Baystone Financial 1. Purpose: Lease and Maintenance of Copier for Street Department 2. Amount : $8,879.00 3. Funding : Department Budget J. Propo sal -Ken Herceg & Associates 1. Purpose: Investigation of the Force Main Pipe Condition of the I/N Tek Sewer 2. Amount : $30,414.00 3. Funding : Sewage Works O&M K. Agree ment -Neighborhood Resources and Technical Services Corporation 1. Purpose: Establish, market, and administrate a CED grant program to include block pa rty grants, capacity building grants, and conference training. 2. Amount : $25,000.00 3. Funding : General Fund L. Maintenance Agreement - Cartegraph 1. Purpose: Maintenance and support of GIS software 2. Amount : $8,700.00 3. Funding : GIS M_ Agree ment -Crowe Chizek 1. Purpose: Budget Consulting as needed for 2009 and 2010 budget 2. Amount : Not to Exceed $15,000.00 3. Funding : Subject to Council Approval of Appropriation N. Letter of Engagement -Waggoner, Irwin, Scheele & Associates, Inc. 1. Purpose: As needed consulting for 2009 and 2010 budget 2. Amount : Hourly as needed 3. Funding : Controller O. Agree ment -Crowe Chizek 1. Purpose: Tax Anticipation Warrants 2. Amount : Not to Exceed $6,000.00 3. Funding : Controller Common Construction Wage Scale -Common Construction Wage Committee 1. Purpose: To set forth a common construction wage scale for various projects under $1 50,000.00 BOARD OF PUBLIC WORKS MEETING Monday, June 23, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 9. RECOMMENDATIONS A. Street Closure -Car Wash 1. Sponsor: New Peter's Rock Church 2. Location: Van Buren from Cushing to Cottage Grove 3. Date/Time: June 28, 2008 from 11:00 a. m. to 2:00 p.m. and July 19, 2008 from 11:00 a. m. to 2:00 p.m. 4. Favorable Recommendations B. Street Closure -Transpo Bus Rodeo 1. Sponsor: Transpo 2. Location: Frances from Northside to Western and Notre Dame Avenue from Northside to Wayne 3. Date/Time: June 29, 2008 from 8:00 a.m. to 2:00 p.m. 4. Favorable Recommendations C. Procession -Kids Triathlon 1. Sponsor: South Bend Park Department 2. Location: From Potawatomi Zoo West on Wall Street, North on Greenlawn, West on Southwood, East on Belmont, South on Greenlawn, to the Zoo 3. Date/Time: July 26, 2008 from 7:00 a.m. to 1:00 p.m. 4. Favorable Recommendations D. Procession -South Bend Firefighters' Blues Fest Motorcycle Ride 1. Sponsor: South Bend Firefighters' Association 2. Route: Crumstown Conservation Club to Crumstown Highway, North to Grant Road, East to Mayflower, South to SR 23, East to Ireland Road, East to US 31, South to US 4, West to Pine Road, South to Stanton Road, West to Tamarack Road, North to Quinn Road, West to SR 23, North to Crumstown Highway to the Crumstown Conservation Club 3. Date/Time: July 26, 2008 from 9:30 a.m. to 11:30 a. m. 4. Favorable Recommendations E. Procession -Enshrinement Parade 1. Sponsor: College Football Hall of Fame 2. Route: Begin at Jefferson Boulevard West of St. Louis Boulevard, North on Michigan Street, East on Colfax Avenue, South on Niles Avenue, East on Jefferson Boulevard to Point of Beginning 3. Date/Time: July 19, 2008 from 5:00 a.m. to 11:30 a. m. 4. Favorable Recommendations F. Transi ent Merchant License Renewal -College Football Hall of Fame 1. Purpose: Enshrinement Festival Week 2. Location: College Football Hall of Fame 3. Date/Time: July 12, 2008 from 8:00 a. m. to 9:00 a.m.; July 19, 2008 from 8:00 a.m. to 5:00 p.m. BOARD OF PUBLIC WORKS MEETING Monday, June 23, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Favorable Recommendations G. Transi ent Merchant License Renewal - St. Joseph County 4-H Fair 1. Purpose: Carnival Rides, Miscellaneous Crafts, Concessions 2. Location: 4-H Fairgrounds 3. Date: July 28, 2008 to August 2, 2008 4. Favorable Recommendations H. Alley Vacation -First North/South Alley East of LaPorte Avenue, North from Washi ngton Street to the First East/West Alley between LaPorte Avenue and Chapin Street 1. Requestor: James Bognar 2. Purpose: Safety 3. See Fire Comments I. Open Air License -Upper Level Investments Piece, LLC 1. Purpose: Sale of T-Shirts 2. Locations: Northwest and Southwest Corner of Bulla & Twyckenham, Southwest Corner of Edison Road and Twyckenham Drive 3. Date: September 13, 2008, 10:00 a.m. to 7:00 p.m. 4. See Comments J. Procession -The Star Run 1. Sponsor: The South Bend Parks and Recreation Department 2. Location: Entrance of Pinhook Park, south on Riverside Drive to Riverside Apartments, turn around and back to Pinhook Park Pavilion 3. Date and Time: June 28, 2008 from 6:00 a.m. to 9:00 a.m. 4. Favorable Recommendations K. Sidew alk Cafe -The Backstage Grill 1. Location: 222 South Michigan Street 2. Hours of Operation: Tuesday -Friday, 11:00 a.m. to 9:00 p.m.; Saturday, 5:00 p.m. to 10:00 p.m. 3. See Comments L. Street Closure -Peashway Block Party 1. Sponsor: Mary Beth Marsolais 2. Location: Peashway between Stanfield and Foster 3. Date and Time: July 26, 2008, from 3:00 p.m. to 11:00 p.m. 4. Favorable Recommendations M Triple Trailer Permit -Yellow Transportation, Inc. 1. Purpose: Operation of Triple Trailers to and from the Indiana Toll Road 2. Favorable Recommendations 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52852 State Road 933 -Sewer & Water BOARD OF PUBLIC WORKS MEETING Monday, June 23, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1 L INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Edcoat Limited Partnership (Revision of Existing Permit) 1. Location: 30350 Edison Road, New Carlisle, Indiana B. Linde, Inc. (Revision of Existing Permit) 1. Location: 3809 West Calvert Street, South Bend, Indiana 12. MONTHLY REPORT OF OPERATIONS -MAY 2008 A. Environmental Services B. Water Works C. Central Services 13. SAFETY REPORTS -MAY 2008 A. Water Works B. Central Services 14. RATIFY BONDS A. Contractor Bonds 1. Phillip Blain -Approved June 6, 2008, Pursuant to Resolution 100-2000 2. United Concrete, Inc. -Approved June 10, 2008, Pursuant to Resolution 100- 2000 3. Vincente Cervantes dba Magic Construction -Approved June 10, 2008, Pursuant to Resolution 100-2000 4. Equa Construction, LLC -Release Effective June 18, 2008 B. Excavation Bonds 1. Vincente Cervantes dba Magic Construction -Approved June 10, 2008, Pursuant to Resolution 100-2000 2. Earth Design, Inc. -Approved June 11, 2008, Pursuant to Resolution 100- 2000 3. LS Plumbing & Heating Co. -Release Effective July 10, 2008 4. Roto-Rooter Plumbing -Approved June 17, 2008, Pursuant to Resolution 100- 2000 15. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Eddy Street Commons Project Construction Payment Request 1. $491.04 to SBD Reprographics 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT