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Home My WebLink About06/19/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: June 5, 2008 B. Regular Meeting: June 9, 2008 C. Claims Meeting: June 2, 2008 and Special Claims Meeting: June 16, 2008 2. OPENING OF BIDS A. Environmental Services Administration Building Roof Replacement (3113 Riverside Drive) -Project No. 108-055 1. Funding: Capital 3. OPENING OF QUOTATIONS A. Salt for Sodium Hypochlorite Generation -Project No.108-021R 1. Funding: Water Works Operations Budget B. Prairie Avenue Signal Communications Conduit Extension -Project No. 108-058 1. Funding: AEDA TIF C. 20th Street Signal Communications Conduit Extension -Project No. 108-059 1. Funding: LRSA D. Main Street and Sample Street Traffic Signal Communications Conduit Realignment -Project No. 108-060 1. Funding: AEDA TIF 4. AWARD BID A. Edison Park Sewer Separation Phase II -Project No. 108-012 1. Company: C&E Excavating 2. Amount: $3,732,147.00 3. Funding: 2007 Sewer Bond B. Michigan Streetscape Improvements -Project No. 107-093 1. Company: Rieth-Riley Construction 2. Amount: $840,296.00 3. Funding: Downtown TIF C. Water Treatment Chemical Procurement 2008 - Fluorisilicic Acid -Project No. 108- 021 R 1. Company: Pennco, Inc. 2. Amount: $674.05 per ton 3. Fund: Water Works Revenue 5. AWARD QUOTATION A. Twenty (20) More or Less, Lifepak 12 Cardiac Monitors 1. Company: Medtronic Emergency Response Systems 2. Amount: $265,166.03 3. Funding: EMS Capital Improvements BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Comments: Sole Source Provider 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Abandoned Vehicles 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. 2008 Backwater Gates Replacement -Project No. 108-027 1. Funding: 2007 Sewer Bond 8. RESOLUTION A. Resolution No. 43-2008 - A Resolution of the City of South Bend, Indiana Board of Public Works On Disposal of Unfit or Obsolete Equipment 1. Fire Department Helmets and Boots 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - ADT Security Service, Inc. 1. Purpose: Burglar/Fire Alarm Monitoring at the Water Works Colfax Street location and a rider for the installation of two additional panic buttons Amount: $1,675.65 2. Funding: Water Works Revenue B. Agreement - ADT Security Service, Inc. 1. Purpose: Maintenance and Inspection of cameras at the Water Works Colfax Street Location 2. Amount: $579.00 3. Funding: Water Works Revenue C. Occupancy Permit -Majority Builders, Inc. 1. Purpose: Occupy Public Right of Way - Exterior Facade Rehabilitation at 101 North Michigan Street -Project No. 107-031 D. Agreement -Hull & Associates, Inc. 1. Purpose: Support Activities -Oliver Plow Works Phase II Site Assessment and Remediation Support and Coordination 2. Amount: $35,277.00 3. Funding: EPA Grant E. Proposal - DLZ Indiana, LLC 1. Purpose: South Bend Lathe Demolition Construction Administration 2. Amount: Not to Exceed $19,000.00 3. Funding: Section 108 Loan F. Agreement -Arrow Services, Inc. 1. Purpose: Water Works Olive Street Station Pest Control 2. Amount: $558.60 3. Funding: Revenue BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 G. Contract Renewal - AT&T 1. Purpose: Renewal of Centrex Contract for Phone Service 2. Amount : $12,345.05 per month 3. Funding : General Fund H. Amen dment -Christopher B. Burke Engineering, Ltd. 1. Purpose: CSO #4 Outfall to St. Joseph River & Riverside Trail Slope Stabilization 2. Amount : $24,435.00 3. Funding : 2007 Sewer Bond I. Contract - U. S. Business Systems/Baystone Financial 1. Purpose: Lease of Copier for Street Department 2. Amount : $8,879.00 3. Funding : Department Budget J. Propo sal -Ken Herceg & Associates 1. Purpose: Investigation of the Force Main Pipe Condition of the I/N Tek Sewer 2. Amount : $30,414.00 3. Funding : Sewage Works O&M K. Amen dment - Envirocorp, Inc. 1. Purpose: Modify Agreement with an Additional Three Monitoring Wells on the south side of Nimtz Parkway, west of Moreau Court L. Agree ment -Neighborhood Resources and Technical Services Corporation 1. Purpose: Establish, market, and administrate a CED grant program to include block pa rty grants, capacity building grants, and conference training. 2. Amount : $25,000.00 3. Funding : General Fund M_ Maintenance Agreement - Cartegraph 1. Purpose: Maintenance and support of GIS software 2. Amount : $8,700.00 3. Funding : GIS N. Agree ment -Crowe Chizek 1. Purpose: Budget Consulting as needed for 2009 and 2010 budget 2. Amount : Hourly as needed 3. Funding : Subject to Council Approval of Appropriation O. Letter of Engagement -Waggoner, Irwin, Scheele & Associates, Inc. 1. Purpose: As needed consulting for 2009 and 2010 budget 2. Amount : Hourly as needed 3. Funding : Controller P. Agree ment -Crowe Chizek 1. Purpose: Tax Anticipation Warrants 2. Amount : Hourly as needed 3. Funding : Controller BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 10. RECOMMENDATIONS A. Street Closure - BBQ Block Party (AGENDA SESSION) 1. Sponsor: Darnell Williams 2. Location: Huey Street from Frederickson to Werwinski 3. Date/Time: June 21, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations B. Street Closure -Wooded Estates Ice Cream Social - (AGENDA SESSION) 1. Sponsor: Wooded Estates Neighborhood Association 2. Location: Black Oak between Oak Park and Scottswood 3. Date/Time: June 19, 2008; 6:30 p.m. to 8:30 p.m.; Rain date June 20, 2008 4. Favorable Recommendations C. Street Closure - 4th of July Kiddie Parade 1. Sponsor: Wooded Estates Neighborhood Association 2. Location: Howard between White Oak and Oak Ridge 3. Date/Time: July 4, 2008 from 10:00 a.m. to 11:30 a. m. 4. Favorable Recommendations D. Street Closure -Car Wash 1. Sponsor: New Peter's Rock Church 2. Location: Van Buren from Cushing to Cottage Grove 3. Date/Time: June 28, 2008 from 11:00 a. m. to 2:00 p.m. and July 19, 2008 from 11:00 a. m. to 2:00 p.m. 4. Favorable Recommendations E. Street Closure -Transpo Bus Rodeo 1. Sponsor: Transpo 2. Location: Frances from Northside to Western and Notre Dame Avenue from Northside to Wayne 3. Date/Time: June 29, 2008 from 8:00 a.m. to 2:00 p.m. 4. Favorable Recommendations F. Procession -Kids Triathlon 1. Sponsor: South Bend Park Department 2. Location: From Potawatomi Zoo West on Wall Street, North on Greenlawn, West on Southwood, East on Belmont, South on Greenlawn, to the Zoo 3. Date/Time: July 26, 2008 from 7:00 a.m. to 1:00 p.m. 4. Favorable Recommendations G. Procession -South Bend Firefighters' Blues Fest Motorcycle Ride 1. Sponsor: South Bend Firefighters' Association 2. Route: Crumstown Conservation Club to Crumstown Highway, North to Grant Road, East to Mayflower, South to SR 23, East to Ireland Road, East to US 31, South to US 4, West to Pine Road, South to Stanton Road, West to BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 Tamarack Road, North to Quinn Road, West to SR 23, North to Crumstown Highway to the Crumstown Conservation Club 3. Date/Time: July 26, 2008 from 9:30 a.m. to 11:30 a. m. 4. Favorable Recommendations H. Procession -Enshrinement Parade 1. Sponsor: College Football Hall of Fame 2. Route: Begin at Jefferson Boulevard West of St. Louis Boulevard, North on Michigan Street, East on Colfax Avenue, South on Niles Avenue, East on Jefferson Boulevard to Point of Beginning 3. Date/Time: July 19, 2008 from 5:00 a.m. to 11:30 a. m. 4. Favorable Recommendations I. Transient Merchant License Renewal -College Football Hall of Fame 1. Purpose: Enshrinement Festival Week 2. Location: College Football Hall of Fame 3. Date/Time: July 12, 2008 from 8:00 a. m. to 9:00 a.m.; July 19, 2008 from 8:00 a.m. to 5:00 p.m. 4. Favorable Recommendations J. Transient Merchant License Renewal - St. Joseph County 4-H Fair 1. Purpose: Carnival Rides, Miscellaneous Crafts, Concessions 2. Location: 4-H Fairgrounds 3. Date: July 28, 2008 to August 2, 2008 4. Favorable Recommendations K. Alley Vacation -First North/South Alley East of LaPorte Avenue, North from Washington Street to the First East/West Alley between LaPorte Avenue and Chapin Street 1. Requestor: James Bognar 2. Purpose: Safety 3. See Fire Comments L. Open Air License -Upper Level Investments Piece, LLC 1. Purpose: Sale of T-Shirts 2. Locations: Northwest and Southwest Corner of Bulla & Twyckenham, Southwest Corner of Edison Road and Twyckenham Drive 3. Date: September 13, 2008, 10:00 a.m. to 7:00 p.m. 4. See Comments M. Procession -The Star Run 1. Sponsor: The South Bend Parks and Recreation Department 2. Location: Entrance of Pinhook Park, south on Riverside Drive to Riverside Apartments, turn around and back to Pinhook Park Pavilion 3. Date and Time: June 28, 2008 from 6:00 a.m. to 9:00 a.m. 4. Favorable Recommendations BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 N. Sidewalk Cafe -The Backstage Grill 1. Location: 222 South Michigan Street 2. Hours of Operation: Tuesday -Friday, 11:00 a.m. to 9:00 p.m.; Saturday, 5:00 p.m. to 10:00 p.m. 3. See Comments O. Street Closure -Peashway Block Party 1. Sponsor: Mary Beth Marsolais 2. Location: Peashway between Stanfield and Foster 3. Date and Time: July 26, 2008, from 3:00 p.m. to 11:00 p.m. 4. Favorable Recommendations P. Triple Trailer Permit -Yellow Transportation, Inc. 1. Purpose: Operation of Triple Trailers to and from the Indiana Toll Road 2. Favorable Recommendations 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52852 State Road 933 -Sewer & Water 12. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Edcoat Limited Partnership (Revision of Existing Permit) 1. Location: 30350 Edison Road, New Carlisle, Indiana B. Linde, Inc. (Revision of Existing Permit) 1. Location: 3809 West Calvert Street, South Bend, Indiana 13. MONTHLY REPORT OF OPERATIONS -MAY 2008 A. Environmental Services B. Water Works C. Central Services 14. SAFETY REPORTS -MAY 2008 A. Water Works B. Central Services 15. RATIFY BONDS A. Contractor Bonds 1. Phillip Blain -Approved June 6, 2008, Pursuant to Resolution 100-2000 2. United Concrete, Inc. -Approved June 10, 2008, Pursuant to Resolution 100- 2000 3. Vincente Cervantes dba Magic Construction -Approved June 10, 2008, Pursuant to Resolution 100-2000 4. Equa Construction, LLC -Release Effective June 18, 2008 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June 19, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Excavation Bonds 1. Vincente Cervantes dba Magic Construction -Approved June 10, 2008, Pursuant to Resolution 100-2000 2. Earth Design, Inc. -Approved June 11, 2008, Pursuant to Resolution 100- 2000 3. LS Plumbing & Heating Co. -Release Effective July 10, 2008 4. Roto-Rooter Plumbing -Approved June 17, 2009, Pursuant to Resolution 100- 2000 16. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Eddy Street Commons Project Construction Payment Request 1. $491.04 to SBD Reprographics 17. CORRESPONDENCE 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT