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HomeMy WebLinkAboutSpecial Event - Girls Rock Camp Showcase - July 31VTHCO � APPLICATION FOR USE OF PEACE A PUBLIC RIGHT-OF-WAY FOR EVENT The following special events have been approved by the Special Events Committee. ,abs Event name: Event Date. Submitted by: _Denise Miller Girls Rock 7131121 Showcase Street Closure: South end of 300 Blk Michiean St from Western Ave to mid block. Closure Times: 6:00 am to 3:00 nm Sidewalk Closure: ❑X Yes ❑ No Comments: The Music Village's Girls Rock Michiana initiative will present a showcase concert on the street outside its facility. GRM Campers will perform for parents and friends as a culminating camp event. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member r-rn Joseph R. Molnar, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk City of South Bend Special Event Application Neighborhood Event $25 application fee if filed 45 days or greater (up to 180 days) in advance of event $50 expedited application fee if filed 14-44 days in advance of event Review the Instructions on the Special Events page before completing the application. Neighborhood Special Event applications must be submitted more than 14 days in advance of the event date or the application will not be accepted. Section A - Aoolicant Information Date of Application: 101Z -1 Organization Name: Applicant (Contact) Name:— / ,, I — Applicant (Contact) Phone: ;74 - / S �(A Contact Email: �] Address: 1,311 S.Mi —City/State/ZIP: Secondary Contact Name: �._ f Contact Phone: S Email: Contact Emai Address: 3 S- T6+ /" City/State/ZIP: _ (z(A— Section B - Event Information Event Name: _&L Expected Attendance:—��---- Requested Street Closure:__C�4sF' a From (Cross Street):—L_)e� r"W__--- _-- To (Cross Street): Provide a brief description of the event: ` i -L nk4-c- , .MQjt;5 Gres j4 L Mld¢ ic. Ave at( l a tawJ%ed5 W.1�...>;�n I${:e aJiauQst..2�y�0 Date of Event Setup [mm/dd/yy]: __—.79" 1 'U —__ Time: __6 -^ 1 -- Begin Date of Event (mm/dd/yy]:--- 9 (31 f 2[ Time: —_f 4 End Date of Event [mm/dd/yy]:----- 7 131171 —Time: -- Event Cleanup Completion [mm/dd/yy]: 2b//7-1 — Time: Have all residents on the affected block have been notified and invited? ® Yes ❑ No Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment I Number of households fronting the proposed street closure: Number of households represented by signatures on attached sheet: ua Ignc_ C-(Osj Will this event have music (live or other)? WrYes ❑ No S"� + 5. lot- 4-e Gfosei� o uj Z TA4V. Section C - Alcohol Will alcohol be served or sold? ❑ Yes fff No If Yes: o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. o Application cannot be processed without a copy of this license. o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. o Deposit will be returned upon inspection of event area by the Board of Public Works. o The applicant must submit a map or drawing of: o Fencing around serving area o Trash receptacles o Events that will have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. Off-duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Security Company Information Company Name:_ _ Contact Name: Contact Phone: Email: Address: City/State/ZIP: (b) Independent Security Information Name: Contact Phone: Qualifications:__ Name: Contact Phone: Qualifications: Name: Contact Phone: Qualifications: ___ __ Section D - Food Will your event have food sales (food vendors, caterers, food trucks, etc.)? ❑ Yes ® No o If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on-site and display these permits at the event. o All applications and guidelines can be found on the St Joseph County Health Department Food Service website at sichd.org/food-service. Please select food types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ❑ Other: If a Food Truck, please list company name(s): Please describe how food will be cooked and served: Section E - Indemnity & Hold Harmless Agreement City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date:�1121 Event Date: x/3(/2► ___ Event Name: Organization: Applicant (Co i ntact) Name—,Z4 Applicant (Contact) Phone: S? A _ 4 766 4 --_----- Alt. Phone: qO3 — a4_ l 0 Address: _moi $ • ` ,� City/State/ZIP: Event Location (Please describe): '*Jc'c,w A A� Length of Event (Dates/Times): _ s qL♦ u=1�, D �� (04� APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of- way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date:( Signature Printed Name and Title Section F - Permit & Agreement 1. Pursuant to Local Ordinance No. 30628-18, there is a $25.00 non-refundable fee for applications filed 30 days or greater in advance of the event date, or a $50 non-refundable expedited fee for applications filed between 14 and 29 days in advance of the event date. 2. All residents within the affected area must be notified of this event. The APPLICANT must obtain signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation distributed to all affected neighbors describing the event purpose, date, and time. 3. The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s) access or transportation to their property. 4. The cones will be delivered to the APPLICANTS address. The APPLICANT assumes full responsibility for clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. 5. Block parties must end by 8:00 p.m. 6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked off. 7. The Special Events Committee reserves the right to deny any block party application based on traffic and speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major arterial. 8. The Special Events Committee reserves the right to deny any block party application based on information gathered from the South Bend Police Department or other sources. 9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the restricted area as needed. 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board of Public Works' policy adopted in Resolution No. 10628-18 on December, 11, 2018. 11. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13- 57). I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on any false or incomplete information. Date: `� �M Z 1 Applicant Signature: Printed Name: 644 �-4t C— SPECIAL EVENTS COMMITTEE APPROVAL President Member Member Member Member 6-9-;k/ Date 333 S Michigan St - Google Maps GO,'gle Maps 333 S Michigan St 6/8121, 8 23 AN W W stern Ave Imagery 02021 CNES / Airbus, IndianaMap Framework Data, Maxar Technologies, Map data ©2021 50 ft https://www.google.comimapslplacel333+S+Michigan+St,+South+Bend,+IN+466011@41.6725302...1!1e3!4m5!3m4!1sO%8816cd3176d3fi3f:Oxb78f13g7d5167e85!8m2!3d41.6725262!4d-86.2505397 Page 1 of 3 333 S Michigan St - Google Maps 333 S Michigan St 0 333 S Michigan St, South Bend, IN 46601 Photos 618121, 8:23 AM https:ffwww.google.com/maps/place/333+S+Michigan+St,+South+Bend,+IN+466011@41.6725302...1!te3!4m5!3m4! is Ox8816cd3176d3f13f:Oxb78f1397d5167e85!8m2! 3d41.6725262!4d-86.2505397 Page 2 of 3 U co; � Directions Save Nearby Send to your Share phone 0 333 S Michigan St, South Bend, IN 46601 Photos 618121, 8:23 AM https:ffwww.google.com/maps/place/333+S+Michigan+St,+South+Bend,+IN+466011@41.6725302...1!te3!4m5!3m4! is Ox8816cd3176d3f13f:Oxb78f1397d5167e85!8m2! 3d41.6725262!4d-86.2505397 Page 2 of 3 GIRLS SOCK '. t4tNIRNR Make Music! Be Heard! Have Fun! SAVE THE DATE: Girls Rock Michiana Summer Camp SHOWCASE CONCERT! Saturday, July 31, 2021 On the Block Outside of The Music Village 333 South Michigan Street Downtown South Bend Visit GiriSRockMichiana.o for more information. Dear Property Owner, Please note the above event. On Saturday, July 31, 2021, The Music Village, as part of Its Girls Rock Michiana Initiative, will present a concert, showcasing girls that have participated in the Girls Rock Summer Camp, July 29-31. The concert, featuring girls in grades 3-8, will Include live music on a temporary stage directly outside and on the street in front of The Music Village, 333 South Michigan Street. The event will begin at approximately 9:00 a.m. on the 31st, and end at or before 1:00 p.m. on the 31st. A small tent and stage will be set up prior to 9:00 a.m., and clean-up/tear-down will be complete by/before approximately 3:00 p.m. on the 31st. The southern end of South Michigan Street will be closed to traffic, from the comer of Western Avenue to just before the driveway entrance to 100 Michiana Square and the Friends of the Library building. Access to both the Square and Friends will remain unimpeded. We invite you to come out and view the concert! Girls Rock Michiana, a flagship initiative of The Music Village, is a two -and -a -half day summer camp for girls entering grades 3-8. This day camp experience aims to improve girls' creativity, confidence, and collaboration through musical engagement. Campers work in small groups with professional music instructors to learn rock instruments and basic performance skills. Our goal is to provide a judgement free zone for girls to make new friends, explore music, and have fun! Should you have any questions or concerns, please contact Josh Aerie, Executive Director. Thank you for your support. theMUSIC 141 VILLAGE HOOL& MUSICAL ARTS CENTER The Music Village (574) 245 -SONG (7664) tmv®themusicvillage.org TheMusicvillage.org