HomeMy WebLinkAboutLetter of Intent - Letter Explaining Operations Being Executed for Advertising Kiosks at Eddy Street Commons – Kite Realty Group
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
June 22, 2021
Mr. Tony Halsey
KRG Eddy Street Land II, LLC
30 South Meridian St.
Indianapolis, IN 46204
thalsey@kiterealty.com
RE: Letter of Intent
Dear Mr. Halsey:
At its June 22, 2021 meeting, the Board of Public Works accepted your letter explaining
the operations being executed for the advertising kiosk construction at Eddy Street Commons.
The letter will be filed with the Board’s records.
Enclosed please find a copy of the letter for your records.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs, Clerk
Enclosures
AF/lh
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June 15, 2021
City of South Bend Board of Public Works
227 West Jefferson
1316 County-City Building
South Bend, Indiana 46601
Re: Eddy Street Commons Signage Rebrand
Digital Kiosks
To Whom It May Concern:
At its June 8, 2021 meeting, the South Bend Board of Public Works approved Kite Realty
Group (“KRG”) to install digital kiosks at various locations within City R/W in Eddy
Street Commons subject to an agreement that details the kiosk advertising operations
being executed between KRG and the City. KRG then had an initial meeting with various
City departments, including Engineering, Department of Community Investment (DCI),
and Legal on June 14, 2021 to discuss terms of the agreement.
One item discussed at the initial meeting was timing of the installation. KRG and the City
would like to have construction/installation completed this summer before students return
to campus, in order to ensure safety of pedestrians and limit impediments in accessing
Eddy Street Commons businesses. Therefore, KRG is going to approve the sign vendor
to begin manufacturing the kiosks and digital screens while finalizing the agreement with
City staff in regards to the kiosk advertising components. KRG understands that
installation of the kiosks would be done at their own risk of not having an agreement in
place for how the kiosks would be used in an advertising capacity.
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KRG and the City departments agreed that if the agreement regarding advertising
procedure is not finalized by August 1, KRG could install and activate the digital kiosk
cabinets at the prescribed locations to display general, static, non-commercial “Eddy
Street Commons” messaging (i.e., no external advertising) until the agreement is
finalized (for example – “Welcome to Eddy Street Commons” or similar messaging). If it
pleases the Board, it is our intention to proceed in this manner] to minimize disruptions to
our tenants and ensure visitor safety during the busiest time of year.
Thank you for allowing KRG to provide you with this update. Please feel free to contact
me with any questions or concerns.
Sincerely,
Tony Halsey
Kite Realty Group
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 6/16/2021 Department Engineering
Name Sue Ellen Doudrick Phone Extension
BPW Date 6/22/2021 Phone Extension -
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. Resolution
Chg. Order, No. Traffic Control Ease./Encroach
Other:
Required Information
Company or Vendor Name Kite Realty Group
New Vendor Yes If Yes, Approved by Purchasing
No C
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Eddy Street Phase I & II
Project Number DP17-005
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description Memo to BPW from Kite Realty Group. Letter of intent regarding the kiosk
construction discussed at the two May 2021 BPW meetings.
For Change Orders Only
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