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Home My WebLink About06082021 Board of Public Works Meetingill REGULAR MEETING JUNE 8, 2021 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June 8, 2021, by Board President Elizabeth A. Maradik. The meeting was streamed live to the public with Board President Elizabeth A. Maradik and Board Members Gary Gilot, Jordan Gathers, Joseph Molnar, and Murray Miller present. Clerk Anne Fuchs confirmed the presence of the members and Board Attorney Clara McDaniels with a roll call. Ms. Maradik reminded virtual attendees to use the Teams Live Q&A feature and to please include their name for the record. She also noted that item 11 C had been added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on May 25, 2021, were approved. OPENING OF BIDS — THREE (3) MORE OR LESS, 2021 OR NEWER, UTILITY CREW TRUCKS — SPEC C (PR-00009067) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD AUTOMOTIVE GROUP 609 E. Jefferson Blvd. Mishawaka, IN 46545 dstarkweather@jordanauto.com Bid was signed by Ms. Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed. Indiana Local Business Preference Claim form completed. Ten percent (10%) Bid Bond was submitted. . D Description Year/Make/Model Unit Price Utility Crew Truck 1 2022 Ford F550 Chas Cab $77,993.00 Each Alternate # Brand/Description Total 1 Drop Down Ladder Rack for Extension Ladder $2,963.00 Each Estimated number of days for delivery from award date 1 42 Weeks Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — 2021 CONTRACTOR PAVING ROUND II — PROJECT NO. 121-031 (PR-00009186) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akrueger(a,milestonelp. com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. E Division 1 $540,300.00 Division 2 $643,000.00 Base Bid Plus Divisions *$1,183,300.00 *Note: Base Bid Totals are different; Page #2 lists $1,183,000.00 and Page #9 lists $1,183,300.00. REGULAR MEETING JUNE 8, 2021 112 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvaradogrieth-rile Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. n Division 1 $514,768.40 Division 2 $635,416.20 Base Bid Plus Divisions $1,150,184.60 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — ROADWAY RECONSTRUCTION — PROJECT NO. 121-008 (PR- 00009131 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MILESTONE CONTRACTORS NORTH. INC. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. TOTAL BASE BID: $2,398,000.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@Lneth-riley.com Bid was signed by Mr. Jacob K. Kwilasz Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. TOTAL BASE BID: $1,997,416.06 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — 2021 CURB AND SIDEWALK BID — PROJECT NO. 121-001 (PR- 00008879 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 kkromer@zbuild.com Bid was signed by Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING JUNE 8, 2021 113 :n Division Al $45,493.00 Division B1 $105,222.00 Division B2 $59,846.00 Division B3 $51,602.00 Division C1 $77,839.00 Division D1 $137,290.00 Division D2 $35,188.00 Division E1 $36,580.00 Division Fl $89,910.00 Total for Divisions $638,970.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 rlvarado gneth-riley. com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. me Division Al $48,163.90 Division Bl $66,240.25 Division B2 $43,318.50 Division B3 $38,831.55 Division C1 $54,560.30 Division D1 $90,684.25 Division D2 $19,206.89 Division E1 $25,006.55 Division Fl $61,559.75 Total for Divisions $447,571.94 MILESTONE CONTRACTORS NORTH. INC. 24358 State Road 23 South Bend, IN 46614 akruegergmilestonelp com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. on Division Al $65,520.00 Division Bl $94,540.00 Division B2 $56,565.00 Division B3 $51,005.00 Division C1 $72,880.00 Division Dl $129.937.50 Division D2 $36,725.00 Division El $33,395.00 Division Fl $85,730.00 Total for Divisions $626,297.50 TX CONCRETE LLC 24899 Fillmore Rd. South Bend, IN 46619 Quiff adas 1 ksbcglobal.net Bid was signed by Mr. Jose Luis Quijada No Non -Collusion, Non -Discrimination Affidavit Form was completed. No Bid Bond was submitted. REGULAR MEETING JUNE 8, 2021 114 W. M Division Al $50,279.00 Division Bl $73,105.00 Division B2 $43,572.50 Division B3 $37,595.00 Division C1 $55,680.50 Division D1 $98,609.00 Division D2 $22,728.00 Division E1 $26,300.00 Division Fl $64,687.50 Total for Divisions $472,556.50 SELGE CONSTRUCTION CO., INC. 2833 South I ITH St. Niles, MI 49120 aswinehart&selgeconstruction. com Bid was signed by Mr. Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. 0 Division Al $76,553.75 Division B1 No Bid Division B2 No Bid Division B3 No Bid Division C1 $85,439.50 Division DI $135,310.13 Division D2 No Bid Division El No Bid Division Fl $94,528.75 Total for Divisions $391,832.13 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — 905, 907. 909 MICHIGAN DEMOLITION — PROJECT NO. 120-063R (PR-00008115) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample St. South Bend, IN 46619 rit1204kdatacruz.com Bid was signed by Mr. Donald Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. 0112 Item No. Description Unit Estimated Quantity Unit Price Extension 1 Mobilization & Demobilization L.S. 1 $3,000.00 $3,000.00 2 Maintenance of Traffic L.S. 1 $16,306.00 $16,306.00 3 Erosion Control L.S. 1 $3,800.00 $3,800.00 4 Below -Grade Demolition L.S. 1 $20,100.00 $20,100.00 5 Building Material Removal & Disposal L.S. 1 $64,254.00 $64,254.00 REGULAR MEETING JUNE 8, 2021 115 6 Backfill & Compaction L.S. 1 $32,190.00 $32,190.00 7 Site Restoration L.S. 1 $4,500 $4,500 8 Environmental Allowance DOL 25,000 $1 $25,000.00 9 Masonry Allowance DOL 25,000 $1 $25,000.00 TOTAL BASE BID $194,150.00 Allowance Unit Prices Item Description Unit Unit Price No. 1 Contaminated Soil Removal and Ton $100.00 Disposal 2 Asbestos Containing Thermal System LFT $30.00 Pipe Insulation Removal & Disposal 3 Masonry Brick Repair �S`f T $85.00 GREEN DEMOLITION CONTRACTORS. INC. 523 Northbrook Dr. Michigan City, IN 46360 laura@greendemolitioninc.com Bid was signed by Mr. Michael Brough Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. ma Item No. Description Unit Estimated Quantity Unit Price Extension 1 Mobilization & Demobilization L.S. 1 $ $10,000.00 2 Maintenance of Traffic L.S. 1 $ $2,000.00 3 Erosion Control L.S. 1 $ $2,000.00 4 Below -Grade Demolition L.S. 1 $ $10,000.00 5 Building Material Removal & Disposal L.S. 1 $ $61,000.00 6 Backfill & Compaction L.S. 1 $ $45,000.00 7 Site Restoration L.S. 1 $ $8,000 8 Environmental Allowance DOL 25,000 $1 $25,000.00 9 Masonry Allowance DOL 25,000 $1 $25,000.00 TOTAL BASE BID $188,000.00 Allowance Unit Prices Item Description Unit Unit Price No. 1 Contaminated Soil Removal and Ton $75.00 Disposal 2 Asbestos Containing Thermal System LFT $30.00 Pipe Insulation Removal & Disposal 3 Masonry Brick Repair SFT 1 $82.00 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 j immyindianaearth&yahoo. com Bid was signed by Mr. Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. on Item No. Description Unit Estimated Quantity Unit Price Extension 1 Mobilization & Demobilization L.S. 1 $9,300.00 $9,300.00 REGULAR MEETING JUNE 8, 2021 116 2 Maintenance of Traffic L.S. 1 $14,800.00 $14,800.00 3 Erosion Control L.S. 1 $6,500.00 $6,500.00 4 Below -Grade Demolition L.S. 1 $19,000.00 $19,000.00 5 Building Material Removal & Disposal L.S. 1 $56,400.00 $56,400.00 6 Backfill & Compaction L.S. 1 $42,700.00 $42,700.00 7 Site Restoration L.S. 1 $6,900 $6,900 8 Environmental Allowance DOL 25,000 $1 $25,000.00 9 1 Masonry Allowance I DOL 25,000 $1 $25,000.00 TOTAL BASE BID $205,600.00 Allowance Unit Prices Item Description Unit Unit Price No. 1 Contaminated Soil Removal and Ton $75.00 Disposal 2 Asbestos Containing Thermal System LFT $30.00 Pipe Insulation Removal & Disposal 3 Maso Brick Repair SFT $83.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY — 429 N. HARRISON AVE. This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ALFREDO PLATA SOSA 425 Harrison Ave. South Bend, IN 46616 Amairany.Plata�ic flagstar.com Bid was signed by Mr. Alfredo Plata Sosa BID: $3,000.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY — 434 S. WARREN ST. This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MIGUEL LOPEZ 1708 Anderson Ave. South Bend, IN 46628 mreddylopez@yahoo.com Bid was signed by Mr. Miguel Lopez BID: $2,400.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gilot and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — TEMPORARY SPEED HUMP INSTALLATION — PROJECT NO. 121-044 (PR-00009688) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following quotations were opened and publicly read: REGULAR MEETING JUNE 8, 2021 117 SELGE CONSTRUCTION CO., INC. - AWARDEE 2833 South I ITH St. Niles, MI 49120 aswinehart&selgeconstruction.com Quotation was submitted by Mr. Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed. UOTATION: Division A $17,250.00 Division B $36,850.00 HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46628 mattc@hrpconstruction.com Quotation was submitted by Mr. Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed. UOTATION: Division A $20,200.00 Division B $40,100.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. After reviewing those quotations during the meeting, Ms. Charlotte Brach, Engineering, provided a memo to the Board recommending award of Division B to the lowest responsive and responsible bidder Selge Construction Inc. 2833 South IITH St., Niles, MI 49120 in the amount of $36,850. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quote be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. OPENING OF QUOTATIONS — 2021 TREE AND STUMP REMOVAL — PROJECT NO. 121- 002 (PR-00009630) Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: K & R TREE SERVICE LLC 1724 S. Grant St. South Bend, IN 46613 Quotation was submitted by Mr. Kevin J. Kenney treecutterkev&yahoo. com Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $25,098.00 KC TREE, INC. 8913 East US Hwy. 20 New Carlisle, IN 46552 kylie@kctreeinc.com Quotation was submitted by KC Tree Inc. No Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $19,800.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to for review and recommendation. OPENING OF QUOTATIONS — 2021 TREE PLANTING — PROJECT NO. 121-003 (PR- 00009631 Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: REGULAR MEETING JUNE 8, 2021 118 ACORN LANDSCAPING LLC 3680 W. Sample St. South Bend, IN 46619 dehoath -,gmail.com; jeffritschard@yahoo.com Quotation was submitted by Mr. Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $16,298.00 K & R TREE SERVICE LLC 1724 S. Grant St. South Bend, IN 46613 Quotation was submitted by Mr. Kevin J. Kenney treecutterkev@,yahoo.com Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $14,398.50 FUERBRINGER LANDSCAPING & DESIGN, INC. 22530 Brick Rd. South Bend, IN 46628 contactus@fuerbringerlandscaping_com Quotation was submitted by Mr. Dan Fuerbringer Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $14,935.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Engineering and Community Investment for review and recommendation. APPROVAL OF REQUEST TO REJECT BIDS — SOUTHEAST NEIGHBORHOOD CENTER (UNITED WAY) —PROJECT NO. 119-093 (PR-00008109) In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject all bids for the above referenced project due to the bids not meeting MWBE requirements. He also requested to re -advertise. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the request to reject all bids and readvertise was approved. Mr. Miller inquired during this time about the metrics and process used to evaluate Good Faith Efforts in deciding whether a bid has met MWBE requirements. Attorney McDaniels explained that the City's MWBE Ordinance and project plans are both used to evaluate whether requirements have been met; the plans may specifically lay out contract goals in the form of MWBE percentages, and if these goals cannot be met, Good Faith Efforts are used. She added that the project plans include examples of scenarios regarding good faith efforts. Mr. Miller raised the Bendix Arena award earlier this year and asked why no goals were set and why no good faith efforts were made, noting the ordinance was in effect when that project was bid out. Attorney McDaniels responded that any projects that were in progress before the revised ordinance and numbers were received would not have had goals set. Mr. Miller inquired about Good Faith Efforts used in the past. Attorney McDaniels offered to meet with Mr. Miller separately to answer his questions about these past items in order to continue with the present meeting business. APPROVAL OF REQUEST TO REJECT QUOTATIONS — 2021 CRACK SEALING — PROJECT NO. 121-020 (PR-00008875) In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to reject all bids for the above referenced project due to one (1) quote which was deemed non- responsive and one (1) quote which exceeded the funds for the project; he requested the quote proceed to the open market procurement procedure. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. REGULAR MEETING JUNE 8, 2021 119 APPROVAL OF REIMBURSEMENT — IGNITION PARK EV CHARGING LOT — PROJECT NO. 120-044R (PR-00009652) In a memorandum to the Board, Mr. Finnian Cavanaugh, Engineering, requested permission to reimburse the sunk costs incurred prior to recission of the above referenced awarded contract to Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614. The contract was rescinded on May 25, 2021 in an amount not to exceed $1,000. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. APPROVE CHANGE ORDER NO. 3 — RIVER WALK FROM BEYER STREET TO HOWARD PARK —PROJECT NO. 117-083A (PO-0006604) Ms. Maradik advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 3 on behalf of Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $56,294.21 with an additional one -hundred and sixty-eight (168) days for a new contract sum, including this Change Order, in the amount of $3,322,766.28 with a new completion date of June 18, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2020 CURB AND SIDEWALK — PROJECT NO. 120-001 (MVH) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $198,204.20. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2021 BRICK PAVEMENT SPOT REPAIRS — PROJECT NO. 121-019 (PR-00009400) In a memorandum to the Board, Mr. Finnian Cavanaugh, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 21-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.21-2021 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: -Six (6) AED Trainer Devices (LifePak Brand) -Three (3) Child/Infant CPR Dolls -Approximately Fifty (50) Child CPR Training Masks WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and REGULAR MEETING JUNE 8, 2021 120 WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be disposed of via the COSB Household Electronic Waste program. ADOPTED the 8TH day of JUNE, 2021. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar s/ Murray L. Miller ATTEST: s/Anne Fuchs, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Amendment City of South Requesting to Change N/A Molnar/Gathers to Sewer & Bend Text from "Septic Tank" Water to "Septic System" per Extension Recommendation of the Policy for County Health Areas Outside Department in Section 3 of the City (b) with a Map Update for Limits St. Mary's College Notre Dame Grant of Envision South Easement for Municipal N/A Molnar/Gathers Sanitary Bend LLC Sanitary Sewer in Eagle Sewer Way Easement Amendment Seven Amendment for Plan $3,301; New Molnar/Gathers No. 3 to Generations Preparation for Specialty Total: $27,721 Professional Architecture & Trade Work for Muessel (PO-0000235) Services Engineering, Grove Public Restroom - Agreement LLC Project No. 118-099 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Chicory Cafe Sidewalk Cafe Monday to 105 E. Jefferson Molnar/Gathers Permits - Subject to Sunday 7:00 Blvd. Proper ADA a.m. to 9:00 Clearance from p.m. Obstructions The Music Sidewalk Cafe Monday to 333 S. Michigan St. Molnar/Gathers Village Permits Sunday 9:00 a.m. to 10:00 P.M. REGULAR MEETING JUNE 8, 2021 121 Eastbank Massage 904 E. Jefferson Molnar/Gathers Massage, LLC Establishment Blvd Renewal License APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT—ADVERTISNG KIOSK SIGNS AT EDDY STREET COMMONS Ms. Maradik stated an application for an Encroachment and Revocable Permit has been received from KRG Eddy Street Land III, LLC for the purpose of allowing up to six (6) advertising kiosk signs at Eddy Street Commons. There are favorable recommendations subject to the City and Kite reaching a mutually favorable agreement. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Digital Kiosk signage was approved subject to the execution of an agreement between the City and Kite Realty. Mr. Gilot commented that the agreement between the City and Kite should reflect the standard language of a revocable permit for an encroachment in the public right-of-way and should include our standards that structures in the public right-of-way are revocable privileges. He noted that it is important for the City Engineer to manage the public right-of-way on behalf of the tax payers so that we don't end up with objects that do not belong there or interfere with future infrastructure projects. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 1235 LINCOLN WAY WEST Ms. Maradik indicated that Alfernando Tharbs, 1235 Lincoln Way West, South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of one unfavorable recommendation from Engineering, and favorable recommendations from the Fire Department, Police Department, and Community Investment. Upon further Board discussion clarifying that this alley was sealed at one end and has not been used in over twenty (20) years, the Board agreed that this is a "paper alley" and therefore should be approved. Mr. Molnar made a motion recommending sending a favorable recommendation to Council for the request for vacation. Mr. Gathers seconded the motion which carried by roll call. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 1312 S. 27TH ST & 2711 NORTHSIDE BLVD. Ms. Maradik indicated that Terry Lang, Lang Feeney & Assoc., Inc., 715 S. Michigan St., South Bend, IN 46601, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire Department, Police Department Community Investment, and Engineering who all state the request meets the criteria of I.C. 36-7-3-13 pending the creation of a mutual access to the easement to ensure property access for all parties. Mr. Molnar made a motion recommending sending a favorable recommendation to Council for the request for vacation. Mr. Gathers seconded the motion which carried by roll call. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. Brian Miller, PO Box 706, Osceola, IN 46561 1. 52075 Cloverleaf Dr., West — Water/Sewer (Key No.002-1015-030549) Upon a motion by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS REGULAR MEETING JUNE 8, 2021 122 The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Effective Date Released AEP Indiana Michigan Occupancy Approved 05/24/2021 Transmission Co., Inc. Elf Excavating Occupancy Approved 05/19/2021 TLC Tree Removal, Inc. Occupancy Approved 05/26/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GLBN-16225, GBLN- 05/18/2021 $670,947.20 16226, GBLN-16238 City of South Bend Claims GLBN-16413, GBLN- 05/24/2021 $104,817.95 16393 City of South Bend Claims GLBN-16565 05/25/2021 $1,116,816.79 City of South Bend Claims GLBN-16549, GBLN- 06/01/2021 $2,105,102.48 16682, GBLN-16686 City of South Bend Claims GLBN-16783, GBLN- 06/01/2021 $1,306,659.27 16805 City of South Bend Claims GLBN-16814, GBLN- 06/02/2021 $701,186.87 16815 City of South Bend Claims GLBN-16837, GBLN- 06/02/2021 $189,893.85 16842, GBLN-16849 City of South Bend Claims GLBN-16927 06/02/2021 $2,621.36 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the meeting adjourned at 10:26 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tat�a 8 IVY Elizabeth A. Maradik, President Gary A. Gilot, Member �PT Joseph R. Molnar, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk