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Home My WebLink About06222021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 22, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06222021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of June 8, 2021 2. OPENING OF BIDS A. Mayflower Road and Sample Traffic Improvements – Project No. 120-052R 1. Funding: PR-00009454 3. AWARD BIDS AND APPROVE CONTRACTS A. Roadway Reconstruction – Project No. 121-008 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,997,416.06 3. Funding: PR-00009131 B. 2021 Contractor Paving Round 2 – Project No. 121-031 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $1,150,184.60 3. Funding: PR-00009186 C. 2021 Curb and Sidewalk – Project No. 121-001 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: NTE $447,571.94 3. Funding: PR-00008879 D. 905, 907, 909 Michigan Demolition – Project No. 120-063R 1. Company: Green Demolition Contractors, Inc. 2. Amount: $188,000 3. Funding: PR-00008115 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2021 Microsurfacing – Project No. 121-035 1. Company: Asphalt Restoration Services, LLC 2. Amount: NTE $149,137.50 3. Funding: PR-00008831 B. 2021 Tree and Stump Removal – Project No. 121-002 1. Company: K & R Tree Service LLC 2. Amount: NTE $25,098 3. Funding: PR-00009630 C. 2021 Tree Planting – Project No. 121-003 1. Company: K & R Tree Service LLC 2. Amount: NTE $14,398.50 3. Funding: PR-00009631 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 22, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06222021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 5. CHANGE ORDERS A. Martin Luther King Jr. Center Exterior Lighting Improvements 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $3,940; Forty-Four (44) Days 4. Percent of Increase: 12.90% 5. Revised Contract Amount/Completion Date: $34,390; August 31, 2021 6. Funding: PO-0009210 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Wastewater Treatment Plant Administration Building Masonry Improvements – Project No. 118-087 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,889); Additional Two-Hundred Thirty-Five (235) Days 4. Percent of Decrease: (0.41%) 5. Total Percent of Change: (0.41%) 6. Final Contract Amount/Completion Date: $461,491; April 30, 2020 7. Funding: PO-0000086 7. PROJECT COMPLETION AFFIDAVITS A. Triumph Court Lighting Addition – Project No. 120-006E 1. Company: Martell Electric, LLC 2. Final Contract Amount: $37,696.80 3. Funding: PR-00003680 B. 2020 Signal Knock Down & Wiring Investigation – Project No. 119-110 4. Company: Pemberton-Davis Electric, Inc. 5. Final Contract Amount: $30,424.50 6. Funding: Street Repairs & Maintenance (251.0608.431.36.10) 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Donation Agreement – Jacob Donaldson 1. Description: City Acceptance of the Property Donation of 722 E. Indiana Ave. to Promote the Infill Development of Affordable Housing B. Lease Agreement for Temporary Use – Brennan’s View, LLC 1. Description: Temporary Use of City Property at 924 South Bend Ave. for Approximately One (1) Year for Staging and Storage of Construction Equipment and Materials C. Open Market Contract – Asphalt Restoration Services LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 22, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06222021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 1. Description: 2021 Crack Sealing Project No. 121-020; Quote Awarded to Lowest Responsive and Responsible Quoter 2. Amount: NTE $103,500 3. Funding: PR-00008875 D. Supplemental Agreement No. 3 – United Consulting 1. Description: Shifting Unused Funds to Other Project Phases for Coal Line Trail E. Professional Services Agreement – RoadBotics, Inc. 1. Description: Provide Pavement Condition Assessment for 2021 Roadbotics Assessment Project No. 121-039 2. Amount: $45,000 3. Funding: PR-00009941 F. Letter of Intent – Kite Realty Group 1. Description: Letter Explaining Operations Being Executed for Advertising Kiosk Construction at Eddy Street Commons 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Clark Block Party a) Date/Times: July 4, 2021; 3:00 p.m. to 10:00 p.m. b) Location: Haney St. from Columbia St. to Fellows St. 2. Event: Concours d’Elegance at Copshaholm a) Date/Times: July 10, 2021; 5:00 a.m. to 6:00 p.m. b) Location: W. Washington St. from Laurel St. to Chapin St. 3. Event: Cory Block Party a) Date/Times: July 24, 2021; 12:00 p.m. to 8:00 p.m. b) Location: E. Washington St. from S. Sunnyside Ave. to N. Jacob St. 4. Event: Ellsworth Block Party a) Date/Times: July 2, 2021; 5:30 p.m. to 10:00 p.m. b) Location: Ellsworth Pl. from E. Washington St. to Wilson Ave. 5. Event: Girls Rock Camp Showcase a) Date/Times: July 31, 2021; 6:00 a.m. to 3:00 p.m. b) Location: South End of 300 Block S. Michigan St. from W. Western Ave. to Mid-Block 6. Event: Madison Street 4th. of July Party a) Date/Times: July 4, 2021; 9:45 a.m. to 12:00 p.m. b) Location: E. Madison St. from N. Greenlawn Ave. to Coquillard Dr. 7. Event: Perez Baptism/1st. Birthday Party a) Date/Times: July 10, 2021; 4:00 p.m. to 11:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 22, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06222021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 b) Location: Huron St. from S. Bendix Dr. to S. Liberty St. 8. Event: Sanchez Sweet 16 Party a) Date/Times: July 3, 2021; 12:00 p.m. to 10:00 p.m. b) Location: W. Dunham St. from S. Olive St. to S. Meade St. 9. Event: Weaver Annual Block Party a) Date/Times: July 31, 2021; 2:00 p.m. to 8:00 p.m. b) Location: S. Esther St. from E. Wayne St. to E. Jefferson Blvd. 10. Event: Weaver Graduation Party a) Date/Times: June 19, 2021; 2:00 p.m. to 8:00 p.m. b) Location: S. Esther St. from E. Wayne St. to E. Jefferson Blvd. B. Sidewalk Café Permits 1. Applicant: Cinco 5 International a) Date/Time: 10:00 a.m. to 11:00 p.m. b) Location: 112 W. Colfax Ave. c) Favorable Recommendations C. Encroachment/Revocable Permits 1. Applicant: Brennan’s View LLC a) Location: 924 South Bend Ave. b) Description: Staging of Construction Equipment and Materials c) See Comments/Specific Requirements Noted D. Honorary Street Sign a) Honoree: Jimmie Hal Lindsey (J. Hal Lindsey Blvd.) b) Applicant: Mr. Henry Davis Jr. c) Location: Linden Ave. from College St. to Birdsell St. d) Favorable Recommendations; All Criteria Met 10. TRAFFIC CONTROL DEVICES A. New Installation – Handicapped Accessible Parking Space Sign 1. Approve Locations: a) 420 Warren St. (1) Criteria Met b) 1130 Bryan St. (1) Criteria Met c) 1142 E. Indiana Ave. (1) Criteria Met d) 1347 E. Bowman St. (1) Criteria Met e) 2176 Hollywood Pl. (1) Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 22, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06222021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 2. Remove Locations: a) 613 S. Olive St. (1) Resident Requested Removal b) 821 S. 34th. St. (1) Resident Requested Removal c) 1522 Adams St. (1) Vacant Property B. New Installation – One (1) No Turn on Red Sign 1. Approve Location: Lincoln Way West and N. William St. 1) Criteria Met C. Removal – Five (5) No Parking Signs 1. Approve Location: N. Falcon St. from W. Washington St. to Linden Ave. 1) Criteria Met 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52571 Common Eider Trail – Water/Sewer 12. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Aramark Uniform & Career Apparel, LLC 1. Location: 3701 Progress Dr. 13. RATIFY BONDS A. Contractor Bonds 1. Charlie Grove, Released effective July 14, 2021 B. Excavation Bonds 1. Cascade Remediation Services LLC, Approved effective June 4, 2021 2. Milenium, Inc., Released effective June 27, 2021 3. Trademark Irrigation, LLC, Released effective July 8, 2021 C. Occupancy Bonds 1. Cascade Remediation Services LLC, Approved effective June 4, 2021 2. Lincoln Sewer Cleaning, Released effective May 6, 2021 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-17214, GBLN-17235 a) Date: 06/09/2021 b) Amount: $779,727.98 2. Claim Nos.: GBLN-17520, GBLN-17521 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 22, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06222021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 a) Date: 06/15/2021 b) Amount: $689,162.27 3. Claim Nos.: GBLN-17539, GBLN-16867 a) Date: 06/15/2021 b) Amount: $2,177,623.30 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.