HomeMy WebLinkAbout2021-05 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 29 Expenditures by Actvity
30 - 32 Outstanding Debt
33 - 38 Employee Headcount
Fund Summaries
39 - 59 General Fund
60 - 84 Public Works Funds
85 - 103 Public Safety Funds
104 - 119 Venues, Parks & Arts Funds
120 - 133 Department of Community Investment Funds
134 - 140 Internal Service Funds
141 - 152 Administrative Funds
153 - 167 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
May 31, 2021
Controller's Office
Page # General Fund Page # Venues, Parks & Arts Funds
39 101 General Fund 104 201 Parks & Recreation
105 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 106 274 Morris PAC Self-Promotion
40 Mayor 107 312 2017 Parks Bond Debt Service
41 Community Initiatives 108 401 Coveleski Stadium Capital
42 City Clerk 109 416 Morris Performing Arts Center Capital
43 Community Police Review Office 110 450 Palais Royale Historic Preservation
44 Common Council 111 453 2018 Zoo Bond Capital
45 Controller's Office 112 471 2017 Parks Bond Capital
46 Human Resources 113 601 Parking Garages
47 Diversity & Inclusion 114 670 Century Center
48 Human Rights 115 671 Century Center Capital
49 Legal Department 116 672 Century Center Energy Conservation Debt Svc
50 Engineering 117 730 City Cemetery
51 Office of Sustainability 118 731 Bowman Cemetery
52 AmeriCorps Grant Program 119 757 2015 Parks Bond Debt Service
53 Police Department
54 Police Crime Lab Dept of Community Investment Funds
55 Fire Department 120 209 Studebaker-Oliver Revitalizing Grants
56 Fire Training Center 121 210 Economic Development State Grants
57 EMS 122 211 Department of Community Investment (DCI)
58 Morris Performing Arts Center 123 212 Dept of Community Investment Grants
59 Palais Royale Ballroom 124 219 Unsafe Building
125 221 Rental Units Regulation
Public Works Funds 126 230 Code Enforcement Fund
60 202 Motor Vehicle Highway 127 Code Enforcement Historical Summary
61 266 MVH Restricted Fund 128 410 Urban Development Action Grant
62 Motor Vehicle Highway Combined Budget Summary 129 600 Consolidated Building Fund
63 251 Local Road & Street 130 754 Industrial Revolving Fund
64 257 LOIT Special Distribution 131 756 2015 Smart Streets Bond Debt Service
65 265 Local Road & Bridge Grant 132 759 2017 Eddy Street Commons Bond Capital
66 412 Major Moves Construction 133 760 2017 Eddy Street Commons Bond Debt Service
67 455 2021 Infrastructure Bond Capital
68 610 Solid Waste Operations Internal Service Funds
69 611 Solid Waste Capital 134 222 Central Services
70 620 Water Works Operations 135 224 Central Services Capital
71 622 Water Works Capital 136 226 Liability Insurance
72 624 Water Works Customer Deposit 137 279 IT / Innovation / 311 Call Center
73 625 Water Works Sinking 138 711 Self-Funded Employee Benefits
74 626 Water Works Bond Reserve 139 713 Unemployment Compensation
75 629 Water Works Operations & Maint. Reserve 140 714 Parental Leave
76 640 Sewer Repair Insurance
77 641 Sewage Works Operations Administrative Funds
78 642 Sewage Works Capital 141 102 Rainy Day
79 643 Sewage Works Operations & Maint. Reserve 142 217 Gift, Donation, Bequest
80 649 Sewage Sinking 143 227 Loss Recovery
81 653 Sewage Debt Service Reserve 144 258 Human Rights Federal Grant
82 654 Sewage Works Deposit Fund 145 264 COVID-19 Response
83 655 Project Releaf 146 404 Local Income Tax - Certified Shares
84 667 Storm Sewer Fund 147 406 Cumulative Capital Development
148 407 Cumulative Capital Improvement
Public Safety Funds 149 408 Local Income Tax - Economic Development
85 216 Police State Seizures 150 750 Equipment/Vehicle Leasing
86 218 Police Curfew Violations 151 752 South Bend Redevelopment Authority
87 220 Law Enforcement Continuing Education 152 755 South Bend Building Corporation
88 249 Local Income Tax - Public Safety
89 278 Take Home Vehicle Police Redevelopment Commission Controlled Funds
90 280 Police Block Grants 153 324 TIF - River West Development Area (Airport)
91 287 Fire Department Capital 154 422 TIF - West Washington
92 288 Emergency Medical Services Operating 155 429 TIF - River East Development Area (NE Dev)
93 289 Haz-Mat 156 430 TIF - Southside Development Area #1
94 291 Indiana River Rescue 157 435 TIF - Douglas Road
95 292 Police Grants 158 436 TIF - River East Residential Area (NE Res)
96 294 Regional Police Academy 159 315 Redevelopment Bond - Airport Taxable
97 295 COPS MORE Grant 160 328 Redevelopment Bond - Palais Royale
98 299 Police Federal Drug Enforcement 161 351 2018 TIF Park Bond Debt Service Reserve
99 350 2018 Fire Station #9 Bond Debt Service 162 352 2019 South Shore Double Tracking Bond Debt Svc
100 451 2018 Fire Station #9 Capital 163 353 2020 TIF Library Bond Debt Service Reserve
101 701 Firefighters Pension 164 433 Redevelopment General
102 702 Police Pension 165 439 Certified Technology Park
103 705 Police K-9 Unit 166 452 2018 TIF Park Bond Capital
167 454 Airport Urban Enterprise Zone
2
May 2021
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century
Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 29)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (30 - 32)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (33 - 38)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (39 - 167)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through May 31, 2021
Beginning 2021 2021 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2021 Revenues Expenditures Adjustments (Deficit) 5/31/2021 Requirement Reserve Req.
City Controlled Funds
101 General Fund 53,544,921 11,266,740 29,354,400 (538,993) (18,626,653) 34,918,268 26,050,250 8,868,018
Special Revenue Funds
102 Rainy Day 10,845,986 33,897 - - 33,897 10,879,883 8,206,983 2,672,900
201 Parks & Recreation 4,156,004 2,398,265 6,432,927 50,647 (3,984,015) 171,990 3,903,224 (3,731,234)
202 Motor Vehicle Highway 6,607,820 3,144,263 5,257,388 (201,740) (2,314,865) 4,292,956 2,724,879 1,568,077
209 Studebaker-Oliver Revitalizing Grants 763,112 2,349 49,498 2,643 (44,507) 718,605 - -
210 Economic Development State Grants 27,154 18,087 18,003 - 85 27,238 - -
211 Department of Community Investment (DCI)1,629,498 742,032 1,432,787 (9,692) (700,447) 929,051 - -
212 Dept of Community Investment Grants 313,907 796,051 728,688 10,238 77,601 391,508 - -
216 Police State Seizures 213,569 13,650 71,043 - (57,393) 156,176 24,261 131,915
217 Gift, Donation, Bequest 981,455 434,284 173,074 15,053 276,263 1,257,718 - -
218 Police Curfew Violations 13,799 43 - - 43 13,842 250 13,592
219 Unsafe Building 832,938 20,090 17,653 1,670 4,107 837,045 - -
220 Law Enforcement Continuing Education 483,549 93,821 228,405 1,658 (132,926) 350,623 83,082 267,541
221 Rental Units Regulation 189,090 1,280 80,459 - (79,179) 109,911 36,858 73,053
227 Loss Recovery 481,214 1,369 69,630 - (68,261) 412,953 - -
230 Code Enforcement Fund 803,572 673,280 1,451,971 8,624 (770,066) 33,506 - -
249 Local Income Tax - Public Safety 4,045,717 4,099,993 3,714,901 - 385,092 4,430,809 769,441 3,661,368
251 Local Road & Street 3,632,884 954,560 1,686,667 68,899 (663,207) 2,969,676 - -
257 LOIT Special Distribution 266,588 2,290 23,927 - (21,638) 244,950 - -
258 Human Rights Federal Grant 486,159 13,865 116,242 - (102,376) 383,783 - -
263 American Rescue Plan - 29,455,024 45,157 - 29,409,866 29,409,866 - -
264 COVID-19 Response 53,214 790,778 1,355,412 45,646 (518,988) (465,774) - -
265 Local Road & Bridge Grant 1,391,493 285,115 1,138,240 - (853,126) 538,367 - -
266 MVH Restricted Fund 1,126,297 1,324,228 436,862 (3,520) 883,847 2,010,144 - -
273 Morris PAC / Palais Royale Marketing 76,521 1,026 832 - 194 76,715 7,496 69,219
274 Morris PAC Self-Promotion 225,432 3,174 - - 3,174 228,605 28,750 199,855
280 Police Block Grants 4,138 13 - - 13 4,151 - -
289 Haz-Mat 27,937 87 - - 87 28,024 2,500 25,524
291 Indiana River Rescue 330,404 33,360 17,920 (11,657) 3,782 334,186 23,075 311,111
292 Police Grants 26,716 - - - - 26,716 - -
294 Regional Police Academy 125,984 19,864 - - 19,864 145,848 4,313 141,535
295 COPS MORE Grant 73,474 15,680 44,594 9,909 (19,005) 54,469 - -
299 Police Federal Drug Enforcement 83,275 75 - - 75 83,350 7,125 76,225
404 Local Income Tax - Certified Shares 14,902,237 6,076,967 4,355,961 27,176 1,748,182 16,650,419 7,468,198 9,182,221
408 Local Income Tax - Economic Development 19,044,274 5,727,120 2,682,322 14,250 3,059,048 22,103,322 8,341,480 13,761,842
410 Urban Development Action Grant 32,733 5,598 12,000 - (6,402) 26,330 - -
655 Project ReLeaf 425,913 203,540 224,784 (11,564) (32,807) 393,105 158,572 234,533
705 Police K-9 Unit 2,420 8 - - 8 2,428 - -
730 City Cemetery 30,041 94 - - 94 30,135 - -
731 Bowman Cemetery 472,576 1,477 - - 1,477 474,053 400,000 74,053
754 Industrial Revolving Fund 2,406,914 861,656 968,850 413,971 306,777 2,713,691 - -
Total Special Revenue Funds 77,636,007 58,248,352 32,836,195 432,211 25,844,368 103,480,375 32,190,487 28,733,330
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 169 580,058 - (579,889) (392,311) - -
350 2018 Fire Station #9 Bond Debt Service - 175,941 175,941 - - - - -
672 Century Center Energy Conservation Debt Svc 193,705 315,561 203,185 - 112,376 306,080 - -
752 South Bend Redevelopment Authority 232,423 1,435,544 1,596,428 - (160,884) 71,539 71,539 -
755 South Bend Building Corporation 833,535 10,185,812 10,952,498 - (766,686) 66,848 66,848 -
756 2015 Smart Streets Bond Debt Service 1,739,076 858,038 855,884 - 2,154 1,741,230 1,741,230 -
757 2015 Parks Bond Debt Service 586,111 157,399 185,516 - (28,117) 557,995 557,995 -
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 949,679 744,500 - 205,179 3,668,501 2,500,000 1,168,501
Total Debt Service Funds 7,235,750 14,078,142 15,294,009 - (1,215,868) 6,019,883 4,937,612 1,168,501
Capital Funds
287 Fire Department Capital 3,111,296 798,435 781,452 (300) 16,684 3,127,980 - -
401 Coveleski Stadium Capital 11,685 35 - (746) (711) 10,974 - -
406 Cumulative Capital Development 169,893 407 210,863 - (210,456) (40,563) - -
407 Cumulative Capital Improvement 676,798 1,983 109,230 - (107,247) 569,552 - -
412 Major Moves Construction 1,386,436 268,899 38,599 - 230,300 1,616,736 - -
416 Morris Performing Arts Center Capital 203,098 3,104 - - 3,104 206,201 - -
450 Palais Royale Historic Preservation 80,911 1,233 - - 1,233 82,144 - -
451 2018 Fire Station #9 Bond Capital 314,233 982 - - 982 315,215 - -
455 2021 Infrastructure Bond Capital - 8,601,026 141,172 - 8,459,855 8,459,855 - -
471 2017 Parks Bond Capital 5,926,118 17,914 774,283 (1,662) (758,031) 5,168,086 - -
750 Equipment/Vehicle Leasing 347,680 7 - - 7 347,687 - -
759 2017 Eddy Street Commons Bond Capital 25,762 1 - - 1 25,762 - -
Total Capital Funds 12,253,909 9,694,026 2,055,597 (2,708) 7,635,721 19,889,630 - -
4
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through May 31, 2021
Beginning 2021 2021 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2021 Revenues Expenditures Adjustments (Deficit) 5/31/2021 Requirement Reserve Req.
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 607,079 - (607,079) - - -
600 Consolidated Building Fund 2,127,056 613,945 706,106 (573) (92,733) 2,034,323 423,452 1,610,871
601 Parking Garages 674,268 395,937 262,004 4,534 138,467 812,735 310,224 502,511
610 Solid Waste Operations 87,032 2,604,422 2,641,455 (123,084) (160,117) (73,085) 653,974 (727,059)
611 Solid Waste Capital 388,126 501,239 514,352 - (13,113) 375,013 - -
620 Water Works Operations 4,840,727 8,189,962 8,307,973 (245,083) (363,094) 4,477,632 1,111,667 3,365,965
622 Water Works Capital 7,652,044 1,519,250 280,878 (45,995) 1,192,377 8,844,421 - -
624 Water Works Customer Deposit 1,263,319 3,963 3,963 7,967 7,967 1,271,285 1,271,285 -
625 Water Works Sinking (Debt Service)2,323 630,581 1,267 - 629,314 631,637 631,637 -
626 Water Works Bond Reserve 1,422,800 4,338 4,337 - 2 1,422,802 1,422,802 -
629 Water Works Operations & Maintenance Reserve 2,912,652 9,093 9,093 - - 2,912,652 2,880,373 32,279
640 Sewer Repair Insurance 2,052,857 311,075 296,533 (20,576) (6,034) 2,046,823 165,601 1,881,222
641 Sewage Works Operations 11,466,153 17,031,442 17,087,521 (682,319) (738,398) 10,727,756 2,314,248 8,413,508
642 Sewage Works Capital 13,821,218 2,693,109 1,442,763 978 1,251,324 15,072,542 - -
643 Sewage Works Operations & Maintenance Reserve 5,550,801 17,330 17,330 - - 5,550,801 5,450,005 100,796
649 Sewage Sinking (Debt Service)1,320,833 3,214,150 758,683 - 2,455,467 3,776,300 3,776,300 -
653 Sewage Debt Service Reserve 3,990,250 167 - - 167 3,990,417 3,990,417 -
654 Sewage Works Customer Deposit 649,073 2,192 2,192 117,010 117,010 766,082 766,082 -
667 Storm Sewer Fund 1,032,916 465,504 153,811 (29,996) 281,697 1,314,612 447,399 867,213
670 Century Center Operations 1,016,748 695,130 1,042,079 3,593 (343,356) 673,392 1,058,363 (384,971)
671 Century Center Capital 983,612 41 - - 41 983,653 800,000 183,653
Total Enterprise Funds 63,861,888 38,902,871 34,139,418 (1,013,546) 3,749,907 67,611,795 27,473,829 67,611,795
Internal Service Funds
222 Central Services 1,209,079 2,833,917 3,247,334 236,011 (177,406) 1,031,672 885,590 146,082
224 Central Services Capital 26,221 58,287 84,508 - (26,221) - - -
226 Liability Insurance 5,956,858 1,420,645 820,038 26,709 627,316 6,584,174 2,396,141 4,188,033
278 Police Take Home Vehicle 681,823 5,210 270 (1,685) 3,255 685,078 750,000 (64,922)
279 IT / Innovation / 311 Call Center 2,125,192 3,862,080 3,739,310 49,619 172,388 2,297,580 - -
711 Self-Funded Employee Benefits 10,143,060 7,366,962 6,757,876 13,523 622,610 10,765,670 4,685,100 6,080,570
713 Unemployment Compensation 31,859 3,076 30,585 - (27,509) 4,350 13,750 (9,400)
714 Parental Leave Fund 157,521 104,592 56,938 - 47,654 205,176 20,308 184,868
Total Internal Service Funds 20,331,613 15,654,770 14,736,859 324,176 1,242,087 21,573,700 8,750,889 10,525,231
Fiduciary Funds
701 Fire Pension 453,561 439 1,729,538 - (1,729,099) (1,275,539) 449,626 (1,725,165)
702 Police Pension 566,569 4,644 2,526,858 - (2,522,214) (1,955,645) 605,774 (2,561,419)
718 State Tax Withholding Fund 336,042 - - 394,120 394,120 730,162 730,162 -
725 Morris / Palais Box Office 393,326 - - 265,317 265,317 658,644 658,644 -
726 Police Distributions Payable 894,848 - - 41,866 41,866 936,713 936,713 -
Total Fiduciary Funds 2,644,346 5,083 4,256,396 701,303 (3,550,010) (905,664) 3,380,919 (4,286,584)
Total City Controlled Funds 237,508,434 147,849,983 132,672,875 (97,556) 15,079,552 252,587,986 102,783,986 112,620,291
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 979,114 7,184,329 1,443 (6,203,772) 22,835,490 - -
422 TIF - West Washington 1,127,293 3,522 2,118 - 1,405 1,128,698 - -
429 TIF - River East Development Area (NE Dev)5,864,278 691,123 544,813 (69,709) 76,601 5,940,879 - -
430 TIF - Southside Development Area #1 12,586,134 38,642 612,445 140,843 (432,959) 12,153,175 - -
435 TIF - Douglas Road 93,140 288 5,175 - (4,887) 88,253 - -
436 TIF - River East Residential Area (NE Res)4,678,334 9,268 3,105,948 - (3,096,680) 1,581,654 - -
Total Tax Increment Financing Funds 53,388,440 1,721,958 11,454,827 72,578 (9,660,292) 43,728,147 - -
Redevelopment Funds
433 Redevelopment General 2,444,710 10,714 559,175 5,160 (543,301) 1,901,409 203,324 1,698,085
439 Certified Technology Park 11,080 35 - - 35 11,114 - -
452 2018 TIF Park Bond Capital 2,614,468 8,058 60,665 (7,283) (59,890) 2,554,578 - -
454 Airport Urban Enterprise Zone 407,982 1,275 - - 1,275 409,257 - -
Total Redevelopment Funds 5,478,239 20,082 619,841 (2,123) (601,881) 4,876,358 203,324 1,698,085
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 3,248 3,248 - - 1,040,462 1,040,462 -
328 SBCDA 2003 Debt Reserve 1,739,495 5,431 5,431 - - 1,739,495 1,739,495 -
351 2018 TIF Park Bond Debt Service 1,029,665 3,218 - - 3,218 1,032,883 1,032,883 -
352 2019 South Shore Double Tracking Debt Service 690 518,001 512,875 - 5,126 5,816 5,816 -
353 2020 TIF Library Bond Debt Service Reserve 326,939 7 - - 7 326,946 326,946 -
Total Debt Service Funds 4,137,251 529,905 521,554 - 8,351 4,145,602 4,145,602 -
Total Redevelopment Commission Funds 63,003,930 2,271,944 12,596,222 70,455 (10,253,823) 52,750,108 4,348,926 1,698,085
Grand Total 300,512,364 150,121,927 145,269,097 (27,101) 4,825,730 305,338,094 107,132,912 114,318,376
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City Controlled Funds
101 General Fund 53,544,921 70,747,798 74,429,285 - (3,681,487) 49,863,434
Special Revenue Funds
102 Rainy Day 10,845,986 146,696 - - 146,696 10,992,682
201 Parks & Recreation 4,156,004 15,050,019 15,612,897 - (562,878) 3,593,126
202 Motor Vehicle Highway 6,607,820 6,959,261 10,899,515 - (3,940,254) 2,667,566
209 Studebaker-Oliver Revitalizing Grants 763,112 3,388 59,671 - (56,283) 706,829
210 Economic Development State Grants 27,154 141,555 84,517 - 57,038 84,191
211 Department of Community Investment (DCI)1,629,498 3,035,581 4,105,558 - (1,069,977) 559,521
212 Dept of Community Investment Grants 313,907 8,769,798 9,006,825 - (237,027) 76,880
216 Police State Seizures 213,569 11,415 97,043 - (85,628) 127,941
217 Gift, Donation, Bequest 981,455 596,136 806,105 - (209,969) 771,485
218 Police Curfew Violations 13,799 358 1,000 - (642) 13,157
219 Unsafe Building 832,938 123,032 113,805 - 9,227 842,165
220 Law Enforcement Continuing Education 483,549 259,937 332,330 - (72,393) 411,156
221 Rental Units Regulation 189,090 341,727 368,577 - (26,850) 162,240
227 Loss Recovery 481,214 5,536 69,630 - (64,094) 417,120
230 Code Enforcement Fund 803,572 3,999,570 4,066,563 - (66,993) 736,579
249 Local Income Tax - Public Safety 4,045,717 9,424,386 9,618,013 - (193,627) 3,852,090
251 Local Road & Street 3,632,884 1,896,469 4,829,250 - (2,932,781) 700,102
257 LOIT Special Distribution 266,588 129 109,463 - (109,334) 157,254
258 Human Rights Federal Grant 486,159 145,250 282,833 - (137,583) 348,576
264 COVID-19 Response 53,214 - 2,691,004 - (2,691,004) (2,637,790)
265 Local Road & Bridge Grant 1,391,493 2,141,182 3,395,480 - (1,254,298) 137,195
266 MVH Restricted Fund 1,126,297 3,041,437 3,476,587 - (435,150) 691,147
273 Morris PAC / Palais Royale Marketing 76,521 5,578 29,984 - (24,406) 52,115
274 Morris PAC Self-Promotion 225,432 66,737 115,000 - (48,263) 177,169
280 Police Block Grants 4,138 56 - - 56 4,194
289 Haz-Mat 27,937 10,376 10,000 - 376 28,313
291 Indiana River Rescue 330,404 93,892 92,300 - 1,592 331,996
292 Police Grants 26,716 - - - - 26,716
294 Regional Police Academy 125,984 21,620 17,250 - 4,370 130,354
295 COPS MORE Grant 73,474 109,090 118,033 - (8,943) 64,531
299 Police Federal Drug Enforcement 83,275 25,883 28,500 - (2,617) 80,658
404 Local Income Tax - Certified Shares 14,902,237 13,654,036 14,936,396 - (1,282,360) 13,619,877
408 Local Income Tax - Economic Development 19,044,274 14,471,586 16,682,960 - (2,211,374) 16,832,900
410 Urban Development Action Grant 32,733 22,568 24,000 - (1,432) 31,301
655 Project ReLeaf 425,913 454,831 634,287 - (179,456) 246,457
705 Police K-9 Unit 2,420 5 - - 5 2,425
730 City Cemetery 30,041 134 - - 134 30,175
731 Bowman Cemetery 472,576 6,392 - - 6,392 478,968
754 Industrial Revolving Fund 2,406,914 7,933,000 7,488,560 - 444,440 2,851,354
Total Special Revenue Funds 77,636,007 92,968,646 110,203,937 - (17,235,291) 60,400,716
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 1,148,145 1,189,193 - (41,048) 146,530
350 2018 Fire Station #9 Bond Debt Service - 345,307 345,307 - - -
672 Century Center Energy Conservation Debt Svc 193,705 407,911 406,711 - 1,200 194,905
752 South Bend Redevelopment Authority 232,423 2,870,500 2,858,669 - 11,831 244,254
755 South Bend Building Corporation 833,535 11,396,022 11,167,727 - 228,295 1,061,830
756 2015 Smart Streets Bond Debt Service 1,739,076 1,719,500 1,712,819 - 6,681 1,745,757
757 2015 Parks Bond Debt Service 586,111 378,007 374,382 - 3,625 589,736
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,716,875 1,710,875 - 6,000 3,469,323
Total Debt Service Funds 7,235,750 19,982,267 19,765,683 - 216,584 7,452,335
City of South Bend
Based on 2021 Amended Budget as of May 31, 2021
Projected Cash Balance
6
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of May 31, 2021
Projected Cash Balance
Capital Funds
287 Fire Department Capital 3,111,296 1,924,664 3,686,776 - (1,762,112) 1,349,184
401 Coveleski Stadium Capital 11,685 30,351 30,000 - 351 12,036
406 Cumulative Capital Development 169,893 417,478 397,118 - 20,360 190,253
407 Cumulative Capital Improvement 676,798 258,606 262,145 - (3,539) 673,259
412 Major Moves Construction 1,386,436 500,862 747,059 - (246,197) 1,140,239
416 Morris Performing Arts Center Capital 203,098 67,175 51,625 - 15,550 218,648
450 Palais Royale Historic Preservation 80,911 8,369 35,000 - (26,631) 54,280
451 2018 Fire Station #9 Bond Capital 314,233 - - - - 314,233
455 2021 Infrastructure Bond Capital - 8,601,026 8,601,026 - - -
471 2017 Parks Bond Capital 5,926,118 - 5,459,738 - (5,459,738) 466,380
750 Equipment/Vehicle Leasing 347,680 - - - - 347,680
759 2017 Eddy Street Commons Bond Capital 25,762 - 25,681 - (25,681) 80
Total Capital Funds 12,253,909 11,808,531 19,296,168 - (7,487,637) 4,766,271
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 707,215 100,136 (607,079) -
600 Consolidated Building Fund 2,127,056 1,802,832 1,693,808 - 109,024 2,236,080
601 Parking Garages 674,268 971,568 1,240,895 - (269,327) 404,941
610 Solid Waste Operations 87,032 5,551,737 6,539,740 - (988,003) (900,970)
611 Solid Waste Capital 388,126 1,065,255 1,440,255 - (375,000) 13,126
620 Water Works Operations 4,840,727 20,803,411 22,233,330 - (1,429,919) 3,410,807
622 Water Works Capital 7,652,044 3,642,877 6,264,442 - (2,621,565) 5,030,479
624 Water Works Customer Deposit 1,263,319 17,381 17,381 - - 1,263,319
625 Water Works Sinking (Debt Service)2,323 1,535,817 1,535,817 - - 2,323
626 Water Works Bond Reserve 1,422,800 20,000 20,000 - - 1,422,800
629 Water Works Operations & Maintenance Reserve 2,912,652 41,884 41,884 - - 2,912,652
640 Sewer Repair Insurance 2,052,857 673,403 662,402 - 11,001 2,063,858
641 Sewage Works Operations 11,466,153 38,222,668 46,284,962 - (8,062,294) 3,403,859
642 Sewage Works Capital 13,821,218 6,249,792 13,278,180 - (7,028,388) 6,792,830
643 Sewage Works Operations & Maintenance Reserve 5,550,801 75,112 75,112 - - 5,550,801
649 Sewage Sinking (Debt Service)1,320,833 7,710,104 7,694,771 - 15,333 1,336,166
653 Sewage Debt Service Reserve 3,990,250 65,000 - - 65,000 4,055,250
654 Sewage Works Customer Deposit 649,073 5,578 5,578 - - 649,073
667 Storm Sewer Fund 1,032,916 1,024,669 1,789,594 - (764,925) 267,990
670 Century Center Operations 1,016,748 3,461,252 4,233,454 - (772,202) 244,547
671 Century Center Capital 983,612 200 - - 200 983,812
Total Enterprise Funds 63,861,888 92,940,540 115,758,820 100,136 (22,718,144) 41,143,744
Internal Service Funds
222 Central Services 1,209,079 8,825,750 8,855,897 - (30,147) 1,178,932
224 Central Services Capital 26,221 105,050 128,212 - (23,162) 3,059
226 Liability Insurance 5,956,858 3,314,685 4,792,282 - (1,477,597) 4,479,260
278 Police Take Home Vehicle 681,823 13,766 50,000 - (36,234) 645,589
279 IT / Innovation / 311 Call Center 2,125,192 9,212,493 10,431,838 - (1,219,345) 905,847
711 Self-Funded Employee Benefits 10,143,060 16,451,052 18,740,402 - (2,289,350) 7,853,710
713 Unemployment Compensation 31,859 20,754 55,000 - (34,246) (2,387)
714 Parental Leave Fund 157,521 257,749 253,846 - 3,903 161,424
Total Internal Service Funds 20,331,613 38,201,299 43,307,478 - (5,106,179) 15,225,434
Fiduciary Funds
701 Fire Pension 453,561 4,448,368 4,496,259 - (47,891) 405,670
702 Police Pension 566,569 6,159,275 6,057,740 - 101,535 668,104
Total Fiduciary Funds 1,020,130 10,607,643 10,553,999 - 53,644 1,073,774
Total City Controlled Funds 235,884,218 337,256,724 393,315,370 100,136 (55,958,510) 179,925,708
7
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of May 31, 2021
Projected Cash Balance
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 17,480,045 27,514,708 - (10,034,663) 19,004,598
422 TIF - West Washington 1,127,293 291,963 358,843 - (66,880) 1,060,413
429 TIF - River East Development Area (NE Dev)5,864,278 3,256,390 3,216,913 - 39,477 5,903,755
430 TIF - Southside Development Area #1 12,586,134 1,889,651 5,018,516 - (3,128,865) 9,457,269
435 TIF - Douglas Road 93,140 369,821 90,283 - 279,539 372,678
436 TIF - River East Residential Area (NE Res)4,678,334 5,795,440 5,583,681 - 211,759 4,890,093
Total Tax Increment Financing Funds 53,388,440 29,083,310 41,782,944 - (12,699,634) 40,688,806
Redevelopment Funds
433 Redevelopment General 2,444,710 1,179,844 813,297 - 366,547 2,811,257
439 Certified Technology Park 11,080 139 - - 139 11,219
452 2018 TIF Park Bond Capital 2,614,468 - 2,578,007 - (2,578,007) 36,461
454 Airport Urban Enterprise Zone 407,982 4,209 - - 4,209 412,191
Total Redevelopment Funds 5,478,239 1,184,192 3,391,303 - (2,207,111) 3,271,128
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 40,000 40,000 - - 1,040,462
328 SBCDA 2003 Debt Reserve 1,739,495 50,000 50,000 - - 1,739,495
351 2018 TIF Park Bond Debt Service 1,029,665 - - - - 1,029,665
352 2019 South Shore Double Tracking Debt Service 690 1,036,500 1,027,750 - 8,750 9,440
353 2020 TIF Library Bond Debt Service Reserve 326,939 - - - - 326,939
Total Debt Service Funds 4,137,251 1,126,500 1,117,750 - 8,750 4,146,001
Total Redevelopment Commission Funds 63,003,930 31,394,002 46,291,997 - (14,897,995) 48,105,935
Grand Total 298,888,148 368,650,726 439,607,367 100,136 (70,856,505) 228,031,643
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund StatusCashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation171,990 834,974 (662,985) 3,903,224 (4,566,209) -4% Property tax distribution received in June & Dec25% of Annual expenditures278 Police Take Home Vehicle685,078 - 685,078 750,000 (64,922) 1370% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations(73,085) 600,479 (673,564) 653,974 (1,327,538) -10% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures670 Century Center Operations673,392 19,449 653,943 1,058,363 (404,420) 15% Slightly under reserve requirement25% of Annual expenditures701 Fire Pension(1,275,539) - (1,275,539) 449,626 (1,725,165) -28% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension(1,955,645) - (1,955,645) 605,774 (2,561,419) -32% Pension payments received in June & Sept10% of Annual expenditures713 Unemployment Compensation4,350 - 4,350 13,750 (9,400) 8%Higher claims than anticipated25% of Annual expendituresUnder Reserve Requirement Total(1,769,458)$ 1,454,903$ (3,224,362)$ 7,434,711$ (10,659,073)$ Meets or Exceeds Requirement101 General Fund34,918,268 1,093,003 33,825,265 26,050,250 7,775,015 45% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day10,879,883 - 10,879,883 8,206,983 2,672,900 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out202 Motor Vehicle Highway4,292,956 734,416 3,558,540 2,724,879 833,661 33%25% of Annual expenditures216 Police State Seizures156,176 - 156,176 24,261 131,915 161%25% of Annual expenditures218 Police Curfew Violations13,842 - 13,842 250 13,592 1384%25% of Annual expenditures220 Law Enforcement Continuing Education 350,623 63,339 287,284 83,082 204,202 86%25% of Annual expenditures221 Rental Units Regulation109,911 26,850 83,061 36,858 46,203 23%10% of Annual expenditures222 Central Services1,031,672 3,575 1,028,097 885,590 142,507 12%10% of Annual expenditures226 Liability Insurance6,584,174 179,906 6,404,268 2,396,141 4,008,127 134%50% of Annual expenditures249 Local Income Tax - Public Safety4,430,809 - 4,430,809 769,441 3,661,368 46%8% of Annual expenditures - one month reserve266 MVH Restricted Fund2,010,144 814,310 1,195,834 - 1,195,834 100%No reserve requirement273 Morris PAC / Palais Royale Marketing76,715 9,152 67,563 7,496 60,067 225%25% of Annual expenditures274 Morris PAC Self-Promotion228,605 - 228,605 28,750 199,855 199%25% of Annual expenditures289 Haz-Mat28,024 - 28,024 2,500 25,524 280%25% of Annual expenditures291 Indiana River Rescue334,186 17,453 316,733 23,075 293,658 343%25% of Annual expenditures294 Regional Police Academy145,848 - 145,848 4,313 141,535 845%25% of Annual expenditures299 Police Federal Drug Enforcement83,350 - 83,350 7,125 76,225 292%25% of Annual expenditures315 Airport 2003 Debt Reserve1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service1,032,883 - 1,032,883 1,032,883 - 100%100% debt service reserve per bond covenants352 2019 South Shore Double Tracking Debt Ser5,816 - 5,816 5,816 - 100%100% debt service reserve per bond covenants3532020 TIF Library Bond Debt Service Reserve326,946 - 326,946 326,946 - 100%100% debt service reserve per bond covenants404 Local Income Tax - Certified Shares16,650,419 1,739,733 14,910,686 7,468,198 7,442,488 100%50% of Annual expenditures408Local Income Tax - Economic Development22,103,322 4,834,975 17,268,347 8,341,480 8,926,867 104%50% of Annual expenditures433 Redevelopment General1,901,409 358,767 1,542,641 203,324 1,339,317 190%25% of Annual expenditures600 Consolidated Building Fund2,034,323 3,661 2,030,662 423,452 1,607,210 120%25% of Annual expenditures601 Parking Garages812,735 19,221 793,514 310,224 483,290 64%25% of Annual expenditures620 Water Works Operations4,477,632 1,170,188 3,307,444 1,111,667 2,195,777 15%5% of Annual expenditures624 Water Works Customer Deposit1,271,285 - 1,271,285 1,271,285 - 100%100% cash reserves for customer depositsMay 31, 20219
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMay 31, 2021625 Water Works Sinking (Debt Service)631,637 - 631,637 631,637 - 100%100% cash reserves per bond covenants626 Water Works Bond Reserve1,422,802 - 1,422,802 1,422,802 - 100%100% cash reserves per bond covenants629Water Works Operations & Maintenance Reserve2,912,652 - 2,912,652 2,880,373 32,279 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,046,823 6,990 2,039,833 165,601 1,874,232 308%25% of Annual expenditures641 Sewage Works Operations10,727,756 2,816,974 7,910,782 2,314,248 5,596,534 17%5% of Annual expenditures643 Sewage Works Operations & Maintenance R5,550,801 - 5,550,801 5,450,005 100,796 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Sinking (Debt Service) 3,776,300 - 3,776,300 3,776,300 - 100% 100% cash reserves per bond covenants653 Sewage Debt Service Reserve 3,990,417 - 3,990,417 3,990,417 - 100% 100% cash reserves per bond covenants654 Sewage Works Customer Deposit 766,082 - 766,082 766,082 - 100% 100% cash reserves for customer deposits655 Project ReLeaf 393,105 - 393,105 158,572 234,533 62% 25% of Annual expenditures667 Storm Sewer Fund 1,314,612 288,458 1,026,155 447,399 578,756 57% 25% of Annual expenditures671 Century Center Capital 983,653 - 983,653 800,000 183,653 100%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits 10,765,670 672,409 10,093,261 4,685,100 5,408,161 54% 25% of Annual expenditures714 Parental Leave Fund 205,176 - 205,176 20,308 184,868 81%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund 730,162 - 730,162 730,162 - 100% 100% cash reserves - trust & agency funds725 Morris / Palais Box Office 658,644 - 658,644 658,644 - 100% 100% cash reserves - trust & agency funds726 Police Distributions Payable 936,713 - 936,713 936,713 - 100% 100% cash reserves - trust & agency funds730 City Cemetery 30,135 - 30,135 - 30,135 100% 25% of Annual expenditures731 Bowman Cemetery 474,053 - 474,053 400,000 74,053 100% $400,000 minimum752 South Bend Redevelopment Authority 71,539 - 71,539 71,539 - 100% 100% cash reserves per bond covenants755 South Bend Building Corporation 66,848 - 66,848 66,848 - 100%100% cash reserves per bond covenants7562015 Smart Streets Bond Debt Service1,741,230 - 1,741,230 1,741,230 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service557,995 - 557,995 557,995 - 100%100% cash reserves per bond covenants760 2017 Eddy Street Commons Bond Debt Serv3,668,501 - 3,668,501 2,500,000 1,168,501 214% $2,500,000 minimumMeets or Exceeds Requirement Total 173,495,222$ 14,853,381$ 158,641,839$ 99,698,201$ 58,943,638$ No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants 718,605 3,358 715,247 - 715,247 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants 27,238 109,700 (82,462) - (82,462) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211Department of Community Investment (DCI)929,051 340,427 588,625 - 588,625 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants 391,508 2,719,005 (2,327,497) - (2,327,497) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest 1,257,718 364,959 892,759 - 892,759 100% No reserve requirement219 Unsafe Building 837,045 16,974 820,071 - 820,071 100% No reserve requirement224 Central Services Capital - 19,994 (19,994) - (19,994) 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery 412,953 - 412,953 - 412,953 100% No reserve requirement230 Code Enforcement Fund 33,506 87,960 (54,454) - (54,454) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMay 31, 2021251 Local Road & Street2,969,676 955,883 2,013,794 - 2,013,794 100%No reserve requirement257 LOIT Special Distribution244,950 85,536 159,415 - 159,415 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights Federal Grant383,783 13,333 370,449 - 370,449 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan29,409,866 991 29,408,876 - 29,408,876 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(465,774) 1,325,514 (1,791,288) - (1,791,288) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant538,367 1,582,144 (1,043,777) - (1,043,777) 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,297,580 1,209,099 1,088,482 - 1,088,482 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,151 - 4,151 - 4,151 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital3,127,980 1,752,327 1,375,653 - 1,375,653 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant54,469 101,403 (46,934) - (46,934) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Parks Bond Debt Service(392,311) - (392,311) - (392,311) 100% Property tax distribution received in June & DecNo reserve requirement324TIF - River West Development Area (Airpor22,835,490 5,465,712 17,369,777 - 17,369,777 100% Property tax distribution received in June & Dec No reserve requirement350 2018 Fire Station #9 Bond Debt Service - - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401 Coveleski Stadium Capital 10,974 4,248 6,726 - 6,726 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development(40,563) 1,419 (41,982) - (41,982) 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement 569,552 - 569,552 - 569,552 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant 26,330 - 26,330 - 26,330 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction 1,616,736 258,460 1,358,276 - 1,358,276 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital 206,201 183,916 22,285 - 22,285 100% No reserve requirement422 TIF - West Washington 1,128,698 268,029 860,668 - 860,668 100% Property tax distribution received in June & Dec No reserve requirement429TIF - River East Development Area (NE De5,940,879 2,411,897 3,528,982 - 3,528,982 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 12,153,175 341,358 11,811,817 - 11,811,817 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 88,253 10,932 77,320 - 77,320 100% Property tax distribution received in June & Dec No reserve requirement436 TIF - River East Residential Area (NE Res) 1,581,654 - 1,581,654 - 1,581,654 100% Property tax distribution received in June & Dec No reserve requirement439 Certified Technology Park 11,114 - 11,114 - 11,114 100% No reserve requirement450 Palais Royale Historic Preservation 82,144 - 82,144 - 82,144 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 315,215 - 315,215 - 315,215 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,554,578 2,359,490 195,088 - 195,088 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital - - - - - 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 409,257 - 409,257 - 409,257 100% No reserve requirement455 2021 Infrastructure Bond Capital 8,459,855 997,663 7,462,191 - 7,462,191 100%No reserve requirement - Bond capital fund - spend down to zero11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMay 31, 2021471 2017 Parks Bond Capital5,168,086 3,461,647 1,706,439 - 1,706,439 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital375,013 375,000 13 - 13 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital8,844,421 2,326,146 6,518,275 - 6,518,275 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital15,072,542 7,278,860 7,793,682 - 7,793,682 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672Century Center Energy Conservation Debt Svc306,080 - 306,080 - 306,080 100%No reserve requirement705 Police K-9 Unit2,428 - 2,428 - 2,428 100%No reserve requirement750 Equipment/Vehicle Leasing347,687 - 347,687 - 347,687 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,713,691 28,050 2,685,641 - 2,685,641 100%No City reserve requirement; there are program requirements759 2017 Eddy Street Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total133,612,330$ 36,461,434$ 97,150,895$ -$ 97,150,895$ Total Funds305,338,094$ 52,769,717$ 252,568,372$ 107,132,912$ 145,435,460$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
May 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 70,747,798 2,170,640 11,266,740 10,847,327 59,481,058 16%
Special Revenue Funds
102 Rainy Day 146,696 2,052 33,897 38,934 112,799 23%
201 Parks & Recreation 15,050,019 417,229 2,398,265 2,285,217 12,651,754 16%
202 Motor Vehicle Highway 6,959,261 682,137 3,144,263 3,632,153 3,814,998 45%
209 Studebaker-Oliver Revitalizing Grants 3,388 138 2,349 3,065 1,039 69%
210 Economic Development State Grants 141,555 5 18,087 18,519 123,468 13%
211 Department of Community Investment (DCI) 3,035,581 72,492 742,032 1,174,100 2,293,549 24%
212 Dept of Community Investment Grants 8,769,798 128,158 796,051 795,060 7,973,747 9%
216 Police State Seizures 11,415 29 13,650 846 (2,235) 120%
217 Gift, Donation, Bequest 596,136 1,461 434,284 590,026 161,852 73%
218 Police Curfew Violations 358 3 43 47 315 12%
219 Unsafe Building 123,032 1,528 20,090 26,244 102,942 16%
220 Law Enforcement Continuing Education 259,937 16,127 93,821 93,828 166,116 36%
221 Rental Units Regulation 341,727 773 1,280 108,403 340,447 0%
227 Loss Recovery 5,536 78 1,369 2,196 4,167 25%
230 Code Enforcement Fund 3,999,570 243,191 673,280 1,657,746 3,326,290 17%
249 Local Income Tax - Public Safety 9,424,386 1,056,077 4,099,993 5,940,502 5,324,393 44%
251 Local Road & Street 1,896,469 174,975 954,560 707,898 941,909 50%
257 LOIT Special Distribution 129 46 2,290 1,164 (2,161) 1775%
258 Human Rights Federal Grant 145,250 76 13,865 2,088 131,385 10%
263 American Rescue Plan - 29,455,024 29,455,024 - (29,455,024) 0%
264 COVID-19 Response - 90,883 790,778 112,087 (790,778) 0%
265 Local Road & Bridge Grant 2,141,182 282,391 285,115 264,169 1,856,067 13%
266 MVH Restricted Fund 3,041,437 310,351 1,324,228 1,099,517 1,717,209 44%
273 Morris PAC / Palais Royale Marketing 5,578 265 1,026 2,363 4,552 18%
274 Morris PAC Self-Promotion 66,737 1,697 3,174 20,167 63,563 5%
280 Police Block Grants 56 1 13 15 43 23%
289 Haz-Mat 10,376 5 87 101 10,289 1%
291 Indiana River Rescue 93,892 64 33,360 53,252 60,532 36%
292 Police Grants - - - - - 0%
294 Regional Police Academy 21,620 1,527 19,864 9,716 1,756 92%
295 COPS MORE Grant 109,090 625 15,680 184,089 93,410 14%
299 Police Federal Drug Enforcement 25,883 20 75 588 25,808 0%
404 Local Income Tax - Certified Shares 13,654,036 1,502,639 6,076,967 7,441,773 7,577,069 45%
408 Local Income Tax - Economic Development 14,471,586 1,462,065 5,727,120 5,528,148 8,744,466 40%
410 Urban Development Action Grant 22,568 5 5,598 8,235 16,970 25%
655 Project ReLeaf 454,831 37,664 203,540 187,594 251,291 45%
705 Police K-9 Unit 5 0 8 9 (3) 151%
730 City Cemetery 134 6 94 107 40 70%
731 Bowman Cemetery 6,392 89 1,477 1,678 4,915 23%
754 Industrial Revolving Fund 7,933,000 - 861,656 74,154 7,071,344 11%
Total Special Revenue Funds 92,968,646 35,941,897 58,248,352 32,065,797 34,720,293 63%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,148,145 - 169 (593) 1,147,976 0%
350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 173,866 169,366 51%
672 Century Center Energy Conservation Debt Svc 407,911 50 315,561 272,495 92,350 77%
752 South Bend Redevelopment Authority 2,870,500 8 1,435,544 1,437,283 1,434,956 50%
755 South Bend Building Corporation 11,396,022 8,783,923 10,185,812 1,322,636 1,210,210 89%
756 2015 Smart Streets Bond Debt Service 1,719,500 7 858,038 858,805 861,462 50%
757 2015 Parks Bond Debt Service 378,007 31,480 157,399 160,198 220,608 42%
760 2017 Eddy Street Commons Bond Debt Service 1,716,875 15 949,679 649,625 767,196 55%
Total Debt Service Funds 19,982,267 8,815,484 14,078,142 4,874,316 5,904,124 70%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
May 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 1,924,664 159,070 798,435 76,173 1,126,229 41%
401 Coveleski Stadium Capital 30,351 2 35 85 30,316 0%
406 Cumulative Capital Development 417,478 13 407 130 417,071 0%
407 Cumulative Capital Improvement 258,606 112 1,983 2,119 256,623 1%
412 Major Moves Construction 500,862 305 268,899 255,416 231,963 54%
416 Morris Performing Arts Center Capital 67,175 1,693 3,104 196,507 64,071 5%
450 Palais Royale Historic Preservation 8,369 195 1,233 4,134 7,136 15%
451 2018 Fire Station #9 Bond Capital - 59 982 1,316 (982) 0%
453 2018 Zoo Bond Capital - - - 291 - 0%
455 2021 Infrastructure Bond Capital 8,601,026 8,601,026 8,601,026 - - 100%
471 2017 Parks Bond Capital - 1,033 17,914 32,073 (17,914) 0%
750 Equipment/Vehicle Leasing - 1 7 670 (7) 0%
759 2017 Eddy Street Commons Bond Capital - 0 1 11 (1) 0%
Total Capital Funds 11,808,531 8,763,509 9,694,026 568,925 2,114,505 82%
Enterprise Funds
288 Emergency Medical Services Operating - - - 8,826 - 0%
600 Consolidated Building Fund 1,802,832 143,165 613,945 459,675 1,188,887 34%
601 Parking Garages 971,568 60,597 395,937 405,076 575,631 41%
610 Solid Waste Operations 5,551,737 543,305 2,604,422 2,352,570 2,947,315 47%
611 Solid Waste Capital 1,065,255 128,667 501,239 560,563 564,016 47%
620 Water Works Operations 20,803,411 1,693,202 8,189,962 7,738,574 12,613,449 39%
622 Water Works Capital 3,642,877 297,679 1,519,250 1,822,171 2,123,627 42%
624 Water Works Customer Deposit 17,381 240 3,963 4,653 13,418 23%
625 Water Works Sinking (Debt Service)1,535,817 126,057 630,581 512,092 905,236 41%
626 Water Works Bond Reserve 20,000 262 4,338 5,227 15,662 22%
629 Water Works Operations & Maintenance Reserve 41,884 549 9,093 27,494 32,791 22%
640 Sewer Repair Insurance 673,403 57,069 311,075 282,343 362,328 46%
641 Sewage Works Operations 38,222,668 3,310,260 17,031,442 15,640,026 21,191,226 45%
642 Sewage Works Capital 6,249,792 514,681 2,693,109 8,410,312 3,556,683 43%
643 Sewage Works Operations & Maintenance Reserve 75,112 1,047 17,330 20,091 57,782 23%
649 Sewage Sinking (Debt Service)7,710,104 641,965 3,214,150 7,791,949 4,495,954 42%
653 Sewage Debt Service Reserve 65,000 33 167 19,767 64,833 0%
654 Sewage Works Customer Deposit 5,578 142 2,192 1,722 3,386 39%
667 Storm Sewer Fund 1,024,669 86,041 465,504 433,717 559,165 45%
670 Century Center Operations 3,461,252 137,135 695,130 1,105,363 2,766,122 20%
671 Century Center Capital 200 8 41 1,873 159 20%
Total Enterprise Funds 92,940,540 7,742,106 38,902,871 47,604,083 54,037,670 42%
Internal Service Funds
222 Central Services 8,825,750 556,859 2,833,917 2,876,501 5,991,833 32%
224 Central Services Capital 105,050 - 58,287 71,479 46,763 55%
226 Liability Insurance 3,314,685 273,299 1,420,645 2,741,624 1,894,040 43%
278 Police Take Home Vehicle 13,766 689 5,210 4,500 8,556 38%
279 IT / Innovation / 311 Call Center 9,212,493 775,207 3,862,080 2,916,657 5,350,413 42%
711 Self-Funded Employee Benefits 16,451,052 1,530,125 7,366,962 6,738,392 9,084,090 45%
713 Unemployment Compensation 20,754 564 3,076 3,454 17,678 15%
714 Parental Leave Fund 257,749 18,676 104,592 100,619 153,157 41%
Total Internal Service Funds 38,201,299 3,155,419 15,654,770 15,453,225 22,546,530 41%
Fiduciary Funds
701 Fire Pension 4,448,368 12 439 220 4,447,929 0%
702 Police Pension 6,159,275 - 4,644 6,561 6,154,631 0%
Total Fiduciary Funds 10,607,643 12 5,083 6,781 10,602,560 0%
Total City Controlled Funds 337,256,724 66,589,067 147,849,983 111,420,455 189,406,740 44%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
May 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 17,480,045 4,742 979,114 450,000 16,500,931 6%
422 TIF - West Washington 291,963 213 3,522 3,993 288,441 1%
429 TIF - River East Development Area (NE Dev) 3,256,390 1,121 691,123 25,829 2,565,267 21%
430 TIF - Southside Development Area #1 1,889,651 2,307 38,642 136,355 1,851,009 2%
435 TIF - Douglas Road 369,821 17 288 548 369,533 0%
436 TIF - River East Residential Area (NE Res)5,795,440 298 9,268 1,661 5,786,172 0%
Total Tax Increment Financing Funds 29,083,310 8,699 1,721,958 618,385 27,361,353 6%
Redevelopment Funds
433 Redevelopment General 1,179,844 2,905 10,714 70,957 1,169,130 1%
439 Certified Technology Park 139 2 35 40 104 25%
452 2018 TIF Park Bond Capital - 483 8,058 13,474 (8,058) 0%
454 Airport Urban Enterprise Zone 4,209 77 1,275 1,465 2,934 30%
Total Redevelopment Funds 1,184,192 3,468 20,082 85,935 1,164,110 2%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 196 3,248 3,766 36,752 8%
328 SBCDA 2003 Debt Reserve 50,000 328 5,431 6,296 44,569 11%
351 2018 TIF Park Bond Debt Service - 195 3,218 3,696 (3,218) 0%
352 2019 South Shore Double Tracking Debt Service 1,036,500 0 518,001 11 518,499 50%
353 2020 TIF Library Bond Debt Service Reserve - 1 7 - (7) 0%
Total Debt Service Funds 1,126,500 720 529,905 13,769 596,595 47%
Total Redevelopment Commission Funds 31,394,002 12,887 2,271,944 718,089 29,122,058 7%
Grand Total 368,650,726 66,601,955 150,121,927 112,138,545 218,528,798 41%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
May 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 74,429,285 5,312,367 29,354,400 27,664,605 1,093,003 43,981,882 41%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 15,612,897 1,200,108 6,432,927 7,129,808 834,974 8,344,996 47%
202 Motor Vehicle Highway 10,899,515 601,766 5,257,388 3,606,568 734,416 4,907,711 55%
209 Studebaker-Oliver Revitalizing Grants 59,671 7,805 49,498 155,824 3,358 6,815 89%
210 Economic Development State Grants 84,517 - 18,003 47,293 109,700 (43,185) 151%
211 Department of Community Investment (DCI) 4,105,558 251,364 1,432,787 1,194,394 340,427 2,332,344 43%
212 Dept of Community Investment Grants 9,006,825 143,633 728,688 777,283 2,719,005 5,559,132 38%
216 Police State Seizures 97,043 - 71,043 31,753 - 26,000 73%
217 Gift, Donation, Bequest 806,105 33,001 173,074 200,118 364,959 268,073 67%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 113,805 3,590 17,653 73,261 16,974 79,178 30%
220 Law Enforcement Continuing Education 332,330 3,529 228,405 78,306 63,339 40,586 88%
221 Rental Units Regulation 368,577 14,921 80,459 73,599 26,850 261,268 29%
227 Loss Recovery 69,630 - 69,630 - - - 100%
230 Code Enforcement Fund 4,066,563 261,835 1,451,971 1,342,820 87,960 2,526,632 38%
249 Local Income Tax - Public Safety 9,618,013 802,106 3,714,901 3,647,546 - 5,903,112 39%
251 Local Road & Street 4,829,250 492,375 1,686,667 479,110 955,883 2,186,701 55%
257 LOIT Special Distribution 109,463 - 23,927 46,159 85,536 - 100%
258 Human Rights Federal Grant 282,833 17,379 116,242 82,625 13,333 153,258 46%
263 American Rescue Plan - 27,590 45,157 - 991 (46,148) 0%
264 COVID-19 Response 2,691,004 162,330 1,355,412 224,508 1,325,514 10,078 100%
265 Local Road & Bridge Grant 3,395,480 - 1,138,240 95,401 1,582,144 675,096 80%
266 MVH Restricted Fund 3,476,587 53,233 436,862 65,630 814,310 2,225,415 36%
273 Morris PAC / Palais Royale Marketing 29,984 832 832 - 9,152 20,000 33%
274 Morris PAC Self-Promotion 115,000 - - - - 115,000 0%
280 Police Block Grants - - - - - - 0%
289 Haz-Mat 10,000 - - - - 10,000 0%
291 Indiana River Rescue 92,300 9,479 17,920 14,454 17,453 56,926 38%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 17,250 - - 3,057 - 17,250 0%
295 COPS MORE Grant 118,033 10,696 44,594 237,134 101,403 (27,964) 124%
299 Police Federal Drug Enforcement 28,500 - - - - 28,500 0%
404 Local Income Tax - Certified Shares 14,936,396 576,414 4,355,961 5,949,924 1,739,733 8,840,703 41%
408 Local Income Tax - Economic Development 16,682,960 550,648 2,682,322 5,434,407 4,834,975 9,165,663 45%
410 Urban Development Action Grant 24,000 - 12,000 20,000 - 12,000 50%
655 Project ReLeaf 634,287 45,155 224,784 143,887 - 409,503 35%
705 Police K-9 Unit - - - - - - 0%
730 City Cemetery - - - - - - 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 7,488,560 3,809 968,850 21,908 28,050 6,491,661 13%
Total Special Revenue Funds 110,203,937 5,273,596 32,836,195 31,176,780 16,810,438 60,557,304 45%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,189,193 - 580,058 576,833 - 609,136 49%
350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 173,866 - 169,366 51%
672 Century Center Energy Conservation Debt Svc 406,711 - 203,185 205,388 - 203,526 50%
752 South Bend Redevelopment Authority 2,858,669 364,950 1,596,428 1,594,384 - 1,262,241 56%
755 South Bend Building Corporation 11,167,727 8,860,022 10,952,498 1,433,563 - 215,229 98%
756 2015 Smart Streets Bond Debt Service 1,712,819 - 855,884 855,884 - 856,935 50%
757 2015 Parks Bond Debt Service 374,382 - 185,516 188,891 - 188,866 50%
760 2017 Eddy Street Commons Bond Debt Service 1,710,875 - 744,500 648,125 - 966,375 44%
Total Debt Service Funds 19,765,683 9,224,972 15,294,009 5,676,933 - 4,471,674 77%
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
May 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 3,686,776 167,231 781,452 1,170,625 1,752,327 1,152,998 69%
401 Coveleski Stadium Capital 30,000 - - 14,353 4,248 25,752 14%
406 Cumulative Capital Development 397,118 107,261 210,863 208,502 1,419 184,836 53%
407 Cumulative Capital Improvement 262,145 21,845 109,230 104,169 - 152,915 42%
412 Major Moves Construction 747,059 - 38,599 668,703 258,460 450,000 40%
416 Morris Performing Arts Center Capital 51,625 - - 90,471 183,916 (132,291) 356%
450 Palais Royale Historic Preservation 35,000 - - 34,160 - 35,000 0%
451 2018 Fire Station #9 Bond Capital - - - 63,772 - - 0%
453 2018 Zoo Bond Capital - - - 37,430 - - 0%
455 2021 Infrastructure Bond Capital 8,601,026 141,172 141,172 - 997,663 7,462,191 13%
471 2017 Parks Bond Capital 5,459,738 305,936 774,283 438,133 3,461,647 1,223,808 78%
750 Equipment/Vehicle Leasing - - - 667,730 - - 0%
759 2017 Eddy Street Commons Bond Capital 25,681 - - 822,888 - 25,681 0%
Total Capital Funds 19,296,168 743,445 2,055,597 4,320,935 6,659,681 10,580,890 45%
Enterprise Funds
288 Emergency Medical Services Operating 707,215 - 607,079 93,097 - 100,136 86%
600 Consolidated Building Fund 1,693,808 114,362 706,106 663,831 3,661 984,041 42%
601 Parking Garages 1,240,895 45,830 262,004 578,712 19,221 959,669 23%
610 Solid Waste Operations 6,539,740 551,143 2,641,455 2,452,409 600,479 3,297,805 50%
611 Solid Waste Capital 1,440,255 128,665 514,352 581,687 375,000 550,903 62%
620 Water Works Operations 22,233,330 1,433,385 8,307,973 8,704,150 1,170,188 12,755,169 43%
622 Water Works Capital 6,264,442 30,128 280,878 394,186 2,326,146 3,657,419 42%
624 Water Works Customer Deposit 17,381 240 3,963 9,880 - 13,418 23%
625 Water Works Sinking (Debt Service) 1,535,817 95 1,267 6,253 - 1,534,550 0%
626 Water Works Bond Reserve 20,000 262 4,337 - - 15,663 22%
629 Water Works Operations & Maintenance Reserve 41,884 549 9,093 22,347 - 32,791 22%
640 Sewer Repair Insurance 662,402 29,934 296,533 301,937 6,990 358,879 46%
641 Sewage Works Operations 46,284,962 2,897,126 17,087,521 25,679,383 2,816,974 26,380,467 43%
642 Sewage Works Capital 13,278,180 1,071,582 1,442,763 2,011,748 7,278,860 4,556,557 66%
643 Sewage Works Operations & Maintenance Reserve 75,112 1,047 17,330 42,679 - 57,782 23%
649 Sewage Sinking (Debt Service)7,694,771 756,833 758,683 854,395 - 6,936,088 10%
653 Sewage Debt Service Reserve - - - - - - 0%
654 Sewage Works Customer Deposit 5,578 142 2,192 3,399 - 3,386 39%
667 Storm Sewer Fund 1,789,594 10,528 153,811 23,426 288,458 1,347,325 25%
670 Century Center Operations 4,233,454 215,221 1,042,079 1,284,121 19,449 3,171,925 25%
671 Century Center Capital - - - - - - 0%
Total Enterprise Funds 115,758,820 7,287,073 34,139,418 43,707,641 14,905,426 66,713,973 42%
Internal Service Funds
222 Central Services 8,855,897 572,602 3,247,334 2,792,826 3,575 5,604,987 37%
224 Central Services Capital 128,212 - 84,508 91,826 19,994 23,710 82%
226 Liability Insurance 4,792,282 101,827 820,038 1,127,068 179,906 3,792,339 21%
278 Police Take Home Vehicle 50,000 - 270 55,722 - 49,730 1%
279 IT / Innovation / 311 Call Center 10,431,838 726,769 3,739,310 3,138,368 1,209,099 5,483,430 47%
711 Self-Funded Employee Benefits 18,740,402 1,093,830 6,757,876 6,225,918 672,409 11,310,117 40%
713 Unemployment Compensation 55,000 8,524 30,585 29,062 - 24,415 56%
714 Parental Leave Fund 253,846 10,979 56,938 62,710 - 196,908 22%
Total Internal Service Funds 43,307,478 2,514,530 14,736,859 13,523,499 2,084,982 26,485,636 39%
Fiduciary Funds
701 Fire Pension 4,496,259 354,500 1,729,538 1,785,739 - 2,766,721 38%
702 Police Pension 6,057,740 493,810 2,526,858 2,700,332 - 3,530,882 42%
Total Fiduciary Funds 10,553,999 848,310 4,256,396 4,486,071 - 6,297,603 40%
Total City Controlled Funds 393,315,370 31,204,293 132,672,875 130,556,463 41,553,531 219,088,962 44%
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
May 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 27,514,708 127,309 7,184,329 9,639,871 5,465,712 14,864,667 46%
422 TIF - West Washington 358,843 - 2,118 112,298 268,029 88,696 75%
429 TIF - River East Development Area (NE Dev) 3,216,913 2,229 544,813 998,345 2,411,897 260,203 92%
430 TIF - Southside Development Area #1 5,018,516 227,102 612,445 93,287 341,358 4,064,714 19%
435 TIF - Douglas Road 90,283 - 5,175 45,083 10,932 74,175 18%
436 TIF - River East Residential Area (NE Res) 5,583,681 - 3,105,948 2,131,789 - 2,477,733 56%
Total Tax Increment Financing Funds 41,782,944 356,640 11,454,827 13,020,672 8,497,929 21,830,188 48%
Redevelopment Funds
433 Redevelopment General 813,297 67,660 559,175 789,654 358,767 (104,646) 113%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,578,007 - 60,665 960,867 2,359,490 157,851 94%
454 Airport Urban Enterprise Zone - - - - - - 0%
Total Redevelopment Funds 3,391,303 67,660 619,841 1,750,521 2,718,257 53,205 98%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 196 3,248 8,000 - 36,752 8%
328 SBCDA 2003 Debt Reserve 50,000 328 5,431 13,375 - 44,569 11%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,027,750 - 512,875 - - 514,875 50%
353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0%
Total Debt Service Funds 1,117,750 524 521,554 21,375 - 596,196 47%
Total Redevelopment Commission Funds 46,291,997 424,824 12,596,222 14,792,567 11,216,186 22,479,589 51%
Grand Total 439,607,367 31,629,117 145,269,097 145,349,030 52,769,717 241,568,551 45%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - - - - - - - - - 50,060,205 0% TIF Districts- - - - - - - - - - - - - 27,016,823 0%Sub Total- - - - - - - - - - - - - 77,077,028 0%Local Income Tax LIT Certified Shares1,076,071 1,076,071 1,076,071 1,076,071 1,076,071 - - - - - - - 5,380,356 12,912,855 42% LIT for Economic Development 1,059,543 1,048,889 1,048,889 1,048,889 1,048,889 - - - - - - - 5,255,098 12,714,514 41% LIT for Public Safety757,860 757,860 757,860 757,860 757,860 - - - - - - - 3,789,299 9,094,317 42% LIT for Redevelopment92 92 92 92 92 - - - - - - - 458 1,099 42% LIT Additional - Supplemental Distrib- - - - 1,131,137 - - - - - - - 1,131,137 1,131,137 100% Sub Total2,893,565 2,882,911 2,882,911 2,882,911 4,014,048 - - - - - - - 15,556,348 35,853,922 43%Total Taxes2,893,565 2,882,911 2,882,911 2,882,911 4,014,048 - - - - - - - 15,556,348 112,930,950 14%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - - - - - - - - - 3,691,887 0% Commercial Vehicle Tax- - - - - - - - - - - - - 838,010 0% Hotel Motel Tax540,187 - - 191,500 - - - - - - - - 731,687 1,255,937 58%Sub Total540,187 - - 191,500 - - - - - - - - 731,687 5,785,834 13%State Shared Revenue Liquor Excise Tax- - - - - - - - - - - - - 80,000 0% Liquor Gallonage Tax65,691 - - 61,643 - - - - - - - - 127,334 229,407 56% Cigarette Tax- - - - - - - - - - - - - 288,334 0% Gasoline Tax468,382 500,477 521,342 517,482 556,744 - - - - - - - 2,564,428 5,621,962 46% Wheel Tax140,003 110,670 174,810 199,428 237,634 - - - - - - - 862,545 2,000,000 43% State Pension Subsidy- - - - - - - - - - - - - 10,591,094 0% Sub Total674,076 611,147 696,152 778,553 794,378 - - - - - - - 3,554,307 18,810,797 19% Grants Federal Grants33,327 442,874 542,832 1,305,330 29,691,344 - - - - - - - 32,015,707 18,606,403 172% State Grants23,785 - 141,622 22,507 48,650 - - - - - - - 236,564 246,238 96% Sub Total57,112 442,874 684,454 1,327,837 29,739,994 - - - - - - - 32,252,271 18,852,641 171% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 5,550 - - - - - - - - - - 5,550 68,550 8% Federal Seized Drug- - - - - - - - - - - - - 25,000 0% State Seized Drug- 808 3,416 8,888 - - - - - - - - 13,112 10,000 131%Sub Total- 36,358 3,416 8,888 - - - - - - - - 48,662 133,550 36%Total Intergovernmental Revenue 1,271,375 1,090,379 1,384,022 2,306,777 30,534,372 - - - - - - - 36,586,926 43,582,822 84%Licenses & PermitsBusiness Business Licenses12,517 21,063 17,002 13,475 16,156 - - - - - - - 80,211 104,025 77% Taxi Cab Licensing21 55 55 370 870 - - - - - - - 1,371 2,700 51% Sub Total12,538 21,118 17,057 13,845 17,026 - - - - - - - 81,582 106,725 76% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering3,150 13,280 11,460 17,265 7,725 - - - - - - - 52,880 127,000 42% Right-of-Way Closures- - 250 250 175 - - - - - - - 675 3,000 23% Park Food Sales Permit- - - - 30 - - - - - - - 30 - NA Fire Dept-Building Plan Review706 1,133 2,656 1,856 2,013 - - - - - - - 8,364 24,000 35% Building Department124,091 85,198 129,678 124,315 142,613 - - - - - - - 605,895 1,772,552 34% SBARC - Pet Licenses2,820 3,055 4,655 5,485 2,745 - - - - - - - 18,760 31,200 60%Sub Total130,767 102,666 148,699 149,171 155,301 - - - - - - - 686,604 1,967,752 35%Total Licenses & Permits143,305 123,784 165,756 163,015 172,326 - - - - - - - 768,186 2,074,477 37%Period Ending: May 31, 202119
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Charges for ServicesGeneral Government Plan Commission Charges- 350 650 350 500 - - - - - - - 1,850 4,100 45% Copies of Public Records- - - - - - - - - - - - - 1,200 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 60 120 180 340 140 - - - - - - - 840 1,920 44% IT Services- - - - - - - - - - - - - - NA Sub Total60 470 830 690 640 - - - - - - - 2,690 7,220 37%Public Safey Accident Report Copies5,986 6,349 7,126 7,489 6,463 - - - - - - - 33,412 89,000 38% Gun Permit Applications6,641 4,758 6,790 7,082 4,102 - - - - - - - 29,373 45,000 65% Traffic Signal Maintenance13,457 13,457 - 73,065 47,908 - - - - - - - 147,888 224,670 66% ND Special Event Coverage- - - - 30,990 - - - - - - - 30,990 150,000 21% Regional Academy Tuition- 8,400 1,950 7,600 1,500 - - - - - - - 19,450 20,000 97% River Rescue School Tuition31,850 - - 450 - - - - - - - - 32,300 90,000 36% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service218,556 219,951 220,674 280,859 315,800 - - - - - - - 1,255,841 3,000,000 42% Medicaid Reimbursements- - - 590,368 - - - - - - - - 590,368 443,000 133% Neo Natal Revenue- - 126 (126) - - - - - - - - - - NA EMS for County- 476,340 - 158,780 158,780 - - - - - - - 793,900 1,837,850 43% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - 15,000 0% Crime Lab Services813 2,369 1,963 1,400 450 - - - - - - - 6,994 - NA EMS Late Payment Interest- 1,979 1,191 1,147 586 - - - - - - - 4,902 - NA Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total277,303 733,603 239,819 1,128,113 566,580 - - - - - - - 2,945,417 5,975,020 49% Highways & Streets Sale of Signs/Materials- - - - - - - - - - - - - 5,000 0% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total- - - - - - - - - - - - - 8,000 0% Culture & Recreation Morris Performing Arts Center1,293 - - 8,004 24,513 - - - - - - - 33,810 835,000 4% Palais Royale Ballroom14,903 5,530 21,902 7,256 5,852 - - - - - - - 55,443 150,400 37% Parks & Recreation197,197 107,814 228,135 233,107 301,986 - - - - - - - 1,068,238 2,731,450 39% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center15,521 12,117 123,098 45,048 126,096 - - - - - - - 321,880 2,650,000 12% Sub Total228,914 125,460 373,136 293,415 458,446 - - - - - - - 1,479,371 6,396,850 23% Health - Animal Care & Control Pet Impound Reclaim Fee210 145 405 945 525 - - - - - - - 2,230 6,300 35% Pet Adoption Fees1,386 1,707 1,110 2,044 1,044 - - - - - - - 7,291 32,000 23% Pick Up Fees40 - - 50 120 - - - - - - - 210 550 38% Pet Micro Chipping300 110 320 580 340 - - - - - - - 1,650 3,325 50% Vet Expenses190 65 247 630 288 - - - - - - - 1,421 2,025 70% Pet Euthanasia20 20 20 20 20 - - - - - - - 100 - NA Animal Surrenders460 280 1,000 880 720 - - - - - - - 3,340 8,000 42% Cremation348 - 51 178 483 - - - - - - - 1,060 525 202% Rabies Specimin Prep- - 60 - 30 - - - - - - - 90 525 17% Sub Total2,954 2,327 3,213 5,327 3,570 - - - - - - - 17,391 53,250 33%20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Charges for Services Other DCI Staff Contracts6,500 485,527 121,664 50,732 54,770 - - - - - - - 719,192 840,146 86% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages102,331 62,416 73,522 81,091 57,128 - - - - - - - 376,487 900,000 42% Parking-Century Center1,280 1,125 14,860 3,460 5,355 - - - - - - - 26,080 100,000 26% Central Services-Internal Customers 498,636 475,798 630,557 540,064 482,750 - - - - - - - 2,627,805 7,931,504 33% Central Services-External Customers 18,366 29,893 29,647 - 58,183 - - - - - - - 136,088 674,199 20% Employee & Employer Assessments 1,350,100 1,325,420 1,353,323 1,332,060 1,345,076 - - - - - - - 6,705,978 16,280,231 41% Sub Total1,977,212 2,380,179 2,223,573 2,007,407 2,003,261 - - - - - - - 10,591,631 26,761,080 40% Sanitation Trash Collection/Residential566,808 444,281 437,845 438,116 438,472 - - - - - - - 2,325,522 4,473,200 52% Trash Collection/Commercial12,966 9,090 9,055 9,248 9,259 - - - - - - - 49,618 92,987 53% Trash Collection/Apt 2 Units4,648 3,825 3,639 3,777 3,808 - - - - - - - 19,697 44,200 45% Trash Collection/Apt 3 Units2,329 1,742 1,706 1,706 1,740 - - - - - - - 9,223 21,100 44% Trash Collection/Apt 4 Units2,485 2,166 2,134 2,111 2,104 - - - - - - - 11,000 24,000 46% Trash Collection/Seniors17,551 96 300 258 228 - - - - - - - 18,434 340,000 5% Trash Collection/Special Pickup2,700 1,760 2,638 3,080 1,880 - - - - - - - 12,058 32,000 38% Trash Collection/Yard Waste Pickup- - 90 130 20 - - - - - - - 240 250 96% Misc/Additional Trash Totes15,049 (1,344) (441) 86 (303) - - - - - - - 13,047 162,000 8% Misc/Return Trip Customer Error2,525 1,530 1,730 1,110 880 - - - - - - - 7,775 5,000 156% Misc/Contamination Fee- - - 10 200 - - - - - - - 210 500 42% Misc/Tote Replacement Fee400 300 400 250 334 - - - - - - - 1,684 3,000 56% Misc/Trash Start Fee5,104 2,810 3,570 4,100 3,960 - - - - - - - 19,544 48,000 41% Misc/Yard Waste Totes- - 2 35,442 36,624 - - - - - - - 72,068 260,000 28% Sub Total632,564 466,256 462,668 499,424 499,208 - - - - - - - 2,560,121 5,506,237 46% Utilities - Water Metered Sales/Residential899,835 604,003 651,414 621,685 646,183 - - - - - - - 3,423,120 7,994,505 43% Metered Sales/Commercial245,452 172,629 187,410 189,675 188,311 - - - - - - - 983,477 2,536,515 39% Metered Sales/Industrial35,083 18,277 43,275 27,680 29,198 - - - - - - - 153,513 485,540 32% Metered Sales/Multi Famly131,843 96,662 108,130 106,551 99,960 - - - - - - - 543,146 1,211,773 45% Bulk Sales/Olive St29 29 - - - - - - - - - - 58 7,000 1% Metered Sales/Institution13,811 10,230 9,261 9,961 10,460 - - - - - - - 53,722 131,355 41% Public Fire Protection256,006 218,316 216,704 264,338 215,048 - - - - - - - 1,170,412 2,553,185 46% Private Fire Protection(2,112) 37,839 38,077 37,978 37,755 - - - - - - - 149,537 480,120 31% Sales to Public Authorities39,481 34,170 32,054 28,557 31,920 - - - - - - - 166,181 282,805 59% Irrigation Sales14,502 3,152 1,548 8,995 145,954 - - - - - - - 174,151 1,354,840 13% Other Water/Misc Service18,645 9,884 13,544 14,714 35,316 - - - - - - - 92,103 465,500 20% Backflow Prevention Insp.17,675 22,725 20,275 10,125 6,750 - - - - - - - 77,550 159,200 49% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 - 434 - - - - - - - - - 1,784 16,200 11% Revenue From Cut Off Fees- 150 375 525 525 - - - - - - - 1,575 5,000 32% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance119,606 89,335 88,159 88,064 88,074 - - - - - - - 473,238 1,041,115 45% System Development Fee444 62,423 3,001 7,703 14,971 - - - - - - - 88,541 210,000 42% Sub Total1,791,649 1,379,824 1,413,660 1,416,551 1,550,424 - - - - - - - 7,552,107 18,978,653 40%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Charges for Services Utilities - Sewage Metered Sales/Residential 2,306,914 1,744,705 1,735,503 1,713,690 1,719,599 - - - - - - - 9,220,412 19,280,912 48% Metered Sales/Commercial722,542 628,267 567,277 602,329 624,001 - - - - - - - 3,144,415 7,285,095 43% Metered Sales/Industrial364,003 464,185 406,552 419,021 489,756 - - - - - - - 2,143,517 5,194,000 41% Metered Sales/Multi Famly297,204 257,940 262,684 254,823 256,118 - - - - - - - 1,328,769 3,031,160 44% Metered Sales/Institution32,407 25,676 26,010 25,117 25,884 - - - - - - - 135,094 288,120 47% Sales to Public Authority90,872 70,069 76,152 73,872 74,470 - - - - - - - 385,434 1,081,410 36% Whlsl Meter/New Carlisle22,739 - - - - - - - - - - - 22,739 245,857 9% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 327,195 0% Dumping Fees3,903 3,815 1,033 3,605 3,763 - - - - - - - 16,118 22,116 73% Organic Resources16,991 150 14,556 6,661 5,675 - - - - - - - 44,033 59,780 74% Laboratory Service Fees- 15 - - 160 - - - - - - - 175 1,500 12% Discharge Permit Fees3,500 1,750 - - 2,500 - - - - - - - 7,750 5,500 141% System Development Fee1,069 151,503 10,324 18,568 23,754 - - - - - - - 205,217 294,000 70% Sewer Repair Insurance65,905 49,318 48,696 48,653 48,436 - - - - - - - 261,008 579,500 45% Sewer Repair Deductible10,271 6,217 11,765 7,149 8,249 - - - - - - - 43,651 65,605 67% Misc Revenues- - - - - - - - - - - - - 194,040 0% RINS Credits- - - - - - - - - - - - - 45,000 0% Disconnect Program Fee10,729 (8,808) - - - - - - - - - - 1,921 - NA Storm Water Fees117,908 87,317 85,389 85,478 85,806 - - - - - - - 461,897 1,020,677 45%Organic Resources-Mulch/Compost35 - 6,946 12,682 13,460 - - - - - - - 33,124 51,940 64% Clean Air/ReLeaf51,483 38,089 37,556 37,531 37,588 - - - - - - - 202,246 451,610 45% Sub Total4,118,473 3,520,208 3,290,442 3,309,178 3,419,218 - - - - - - - 17,657,519 39,525,017 45%Total Charges for Services9,029,129 8,608,326 8,007,341 8,660,106 8,501,346 - - - - - - - 42,806,247 103,211,327 41%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 8,000 0% Bad Checks Fines11 20 10 12 24 - - - - - - - 77 725 11% Credit Reports- - - - - - - - - - - - - - NA Court Fees- 1,344 - 1,322 - - - - - - - - 2,666 10,000 27% Plan Commission Application Fee250 2,700 1,600 2,400 2,300 - - - - - - - 9,250 18,480 50% Zoning Appeals Application Fee650 125 700 1,425 1,625 - - - - - - - 4,525 12,360 37% Zoning Admin Fees1,100 750 1,050 1,600 1,300 - - - - - - - 5,800 8,000 73% Zoning Admin Fines- - - - - - - - - - - - - 3,000 0% Tax Abatement Admin Fees- - 2,913 1,956 - - - - - - - - 4,869 15,000 32% Test Filling Fees50 200 250 200 150 - - - - - - - 850 - NA Econ Dev-CDBG Loan Late Fees- - - 10 - - - - - - - - 10 - NA Sub Total2,061 5,139 6,523 8,925 5,399 - - - - - - - 28,047 75,565 37%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee20 5 - 5 - - - - - - - - 30 - NA Rental Unit Safety Fees- - - - 750 - - - - - - - 750 100,000 1% Demolition & Boarding3,098 4,325 4,317 4,378 1,371 - - - - - - - 17,489 98,200 18% Collections449 2,491 2,008 1,250 - - - - - - - - 6,198 3,600 172% Environmental Violations24,439 10,500 22,026 14,383 10,002 - - - - - - - 81,349 131,000 62% Ordinance Violation650 - 2,900 7,600 2,411 - - - - - - - 13,561 48,400 28% Animal Ordinance Violation19,610 28,495 (44,295) 2,017 550 - - - - - - - 6,377 - NA Forfeitures-Civil Penalties425 1,038 985 10,012 250 - - - - - - - 12,710 121,000 11%Sub Total48,690 46,854 (12,058) 39,645 15,333 - - - - - - - 138,464 515,100 27%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Fines, Forfeitures, & FeesParkingStreet Parking Fines2,761 2,432 4,140 6,436 3,815 - - - - - - - 19,585 61,300 32%Public Safety False Alarms Fine4,173 11,366 3,712 2,023 2,512 - - - - - - - 23,786 100,000 24% Noise Ordinance115 95 70 20 2,986 - - - - - - - 3,286 1,000 329% Curfew Violation- - - - - - - - - - - - - 200 0% Impound Towing Fees530 620 740 570 610 - - - - - - - 3,070 10,000 31%Sub Total4,818 12,081 4,522 2,613 6,108 - - - - - - - 30,142 111,200 27% Total Fines, Forfeitures, & Fees58,330 66,506 3,127 57,619 30,655 - - - - - - - 216,237 763,165 28%Other IncomeMiscellaneous Revenue Miscellaneous Revenue51,848 106,822 37,233 100,461 26,239 - - - - - - - 322,603 235,020 137% Sale of Scrap Metal3,876 2,116 3,590 1,476 1,623 - - - - - - - 12,682 23,442 54% Bond Interest Rebate- - - 45,718 - - - - - - - - 45,718 88,057 52% Bosch Principal Income- - 17,736 - - - - - - - - - 17,736 69,632 25% Bosch Interest Income IDFA- - 267 - - - - - - - - - 267 2,379 11% Origination Fees- - - 7,750 - - - - - - - - 7,750 7,000 111% Loan Servicing Fees8,703 7,908 - - - - - - - - - - 16,611 17,000 98% Sub Total64,427 116,846 58,826 155,405 27,862 - - - - - - - 423,367 442,530 96% Bank Account Interest247,262 74,427 67,151 385,080 47,893 - - - - - - - 821,813 2,421,017 34% Rental of Property2,047 20,300 20,761 7,063 23,786 - - - - - - - 73,957 121,387 61% Donations548,608 1,502 609,311 994 1,214 - - - - - - - 1,161,630 3,849,306 30% 3rd Party Revenue Cable TV Franchise Fees- - 162,574 - 169,473 - - - - - - - 332,047 700,000 47% AT&T Franchise Fees- - - 35,160 - - - - - - - - 35,160 135,000 26%Sub Total- - 162,574 35,160 169,473 - - - - - - - 367,207 835,000 44%Total Other Income862,344 213,075 918,624 583,702 270,229 - - - - - - - 2,847,974 7,669,240 37%Reimbursements Miscellaneous Reimbursements645 9,160 3,926 (96,588) 5,405 - - - - - - - (77,452) 20,250 -382% Insurance Claim- - - - - - - - - - - - - 40,000 0% IT Services6,471 6,377 6,471 6,471 6,471 - - - - - - - 32,259 77,647 42% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Lamppost Program- - - 1,350 1,800 - - - - - - - 3,150 - NA Energy Rebates- - - - 77,120 - - - - - - - 77,120 45,000 171% Repair Reimbursement75 - 75 8,604 - - - - - - - - 8,754 - NA Salary/Overtime Reimb2,574 9,900 8,421 3,140 9,489 - - - - - - - 33,523 387,000 9% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates- 340,848 31,192 30,441 198,970 - - - - - - - 601,450 375,000 160% Beck's Lake Reimbursement- - 8,114 - - - - - - - - - 8,114 - NA EPA Professional Services- - - - - - - - - - - - - - NA Total Reimbursements9,764 366,284 58,200 (46,582) 299,254 - - - - - - - 686,919 996,697 69%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,435,249 3,433,527 3,548,093 3,444,470 11,274,105 - - - - - - - 28,135,444 56,357,468 50% PILOT512,861 512,860 512,860 512,860 512,860 - - - - - - - 2,564,301 6,154,321 42% Administration Cost Allocation696,661 696,674 696,674 696,674 696,674 - - - - - - - 3,483,357 8,360,075 42% IT Cost Allocation760,815 760,821 760,821 760,821 760,821 - - - - - - - 3,804,099 9,129,846 42% Liability Insurance Allocation272,054 272,086 272,086 272,086 272,086 - - - - - - - 1,360,398 3,265,000 42% Payroll Cost Allocation206,352 206,348 206,348 206,348 206,348 - - - - - - - 1,031,744 2,506,180 41% Facilities Management Allocation10,818 10,797 10,797 10,797 10,797 - - - - - - - 54,006 129,585 42% Utility Customer Service Mgmt Allocation147,022 147,019 147,019 147,019 147,019 - - - - - - - 735,098 1,764,231 42% Sub Total9,041,832 6,040,132 6,154,698 6,051,075 13,880,710 - - - - - - - 41,168,447 87,666,706 47%Sale of Assets Sale of Capital Assets- - - - - - - - - - - - - 13,000 0% Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property1,000 24,993 - - - - - - - - - - 25,993 100,000 26% Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 10,000 0% Sub Total1,000 24,993 - - - - - - - - - - 25,993 123,000 21% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - - NA Bond Proceeds- - - 76,100 7,533,900 - - - - - - - 7,610,000 7,610,000 100% Premium on Bonds- - - - 1,250,022 - - - - - - - 1,250,022 1,250,022 100% Sub Total- - - 76,100 8,783,922 - - - - - - - 8,860,022 8,860,022 100% Refunds Refunds273 3,622 5,874 60,359 13,007 - - - - - - - 83,135 - NA Specific Stop Loss- - - 133,739 3,884 - - - - - - - 137,622 10,000 1376% Utility Receipts Tax Refund- - - 10,695 - - - - - - - - 10,695 10,695 100% Sub Total273 3,622 5,874 204,793 16,891 - - - - - - - 231,452 20,695 1118% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 211,261 - 6,000 - - - - - - - - 223,261 451,038 49% Interfund Loan - Interest Income- 35,403 - - - - - - - - - - 35,403 66,291 53% Other Loan - Principal Income429 5,931 611 2,922 443 - - - - - - - 10,335 31,996 32% Other Loan - Interest Income- - - 417 97,760 - - - - - - - 98,177 202,300 49% Sub Total6,429 252,595 611 9,339 98,202 - - - - - - - 367,176 751,625 49%Total Other Sources9,049,534 6,321,342 6,161,183 6,341,306 22,779,725 - - - - - - - 50,653,091 97,422,048 52%Revenue Total23,317,346 19,672,607 19,581,165 20,948,855 66,601,955 - - - - - - - 150,121,927 368,650,726 41%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 73,215 65,435 75,228 98,307 74,555 - - - - - - - 386,740 1,006,485 38%Community Initiatives101 14,825 28,771 350,437 34,534 87,780 - - - - - - - 516,346 1,290,881 40%Clerk101 52,635 54,274 45,970 59,562 48,108 - - - - - - - 260,549 668,839 39%Community Police Review Office 101- - - - - - - - - - - - - 123,530 0%Common Council101 27,616 55,413 34,572 51,579 54,178 - - - - - - - 223,358 737,921 30%General City101- - 43,000 - - - - - - - - - 43,000 43,000 100%Controller' Office101 162,116 161,321 180,742 214,656 153,328 - - - - - - - 872,163 2,308,428 38%Human Resources101 55,358 49,024 54,884 74,531 44,468 - - - - - - - 278,265 735,444 38%Diversity & Inclusion101 31,137 32,682 29,936 44,969 43,126 - - - - - - - 181,850 700,014 26%Human Rights101 19,745 22,471 21,853 25,909 18,181 - - - - - - - 108,159 438,995 25%Legal101 118,717 115,419 123,427 152,534 123,126 - - - - - - - 633,223 1,559,166 41%Sub Total555,364 584,810 960,050 756,581 646,849 - - - - - - - 3,503,654 9,612,703 36%Public WorksEngineering101 262,290 251,902 235,407 311,482 229,537 - - - - - - - 1,290,617 3,516,584 37%Office of Sustainability101 1,677 1,679 1,679 4,679 1,679 - - - - - - - 11,393 226,136 5%AmeriCorps Grant Program101 22,699 22,800 22,938 32,103 24,899 - - - - - - - 125,438 431,824 29%Sub Total286,666 276,380 260,024 348,264 256,114 - - - - - - - 1,427,448 4,174,544 34%Public SafetyPolice101 2,463,331 2,335,463 2,420,377 3,026,710 2,248,136 - - - - - - - 12,494,017 30,712,105 41%Crime Lab101 54,445 56,520 50,186 62,916 51,419 - - - - - - - 275,487 798,425 35%Fire101 2,114,952 1,946,682 2,061,821 2,782,873 1,961,237 - - - - - - - 10,867,565 26,552,821 41%EMS101 64,246 63,033 54,728 60,370 53,689 - - - - - - - 296,066 816,358 36%Fire Training Center101 2,553 - 2,364 794 2,894 - - - - - - - 8,605 148,000 6%Sub Total4,699,527 4,401,697 4,589,476 5,933,664 4,317,376 - - - - - - - 23,941,739 59,027,708 41%Arts & CultureMorris PAC101 76,560 68,405 81,945 108,769 82,116 - - - - - - - 417,795 1,388,573 30%Palais Royale101 17,172 9,582 13,544 13,554 9,912 - - - - - - - 63,764 225,756 28%Sub Total93,731 77,987 95,489 122,323 92,028 - - - - - - - 481,559 1,614,330 30%Total General Fund5,635,288 5,340,875 5,905,038 7,160,831 5,312,367 - - - - - - - 29,354,400 74,429,285 39%Venues, Parks & ArtsParks & RecreationPark Administration201 137,889 120,770 112,863 131,681 128,165 - - - - - - - 631,368 1,601,596 39%Park Maintenance201 547,125 484,603 510,762 737,946 558,862 - - - - - - - 2,839,298 7,278,444 39%Golf Courses201 106,682 75,818 173,233 153,247 188,450 - - - - - - - 697,430 1,539,486 45%Recreation201 288,470 161,421 170,904 201,063 217,160 - - - - - - - 1,039,018 2,954,292 35%Marketing & Events201 66,132 62,736 73,805 100,835 77,530 - - - - - - - 381,038 1,134,983 34%Park Projects & Capital201 9,616 99,009 469 688 29,778 - - - - - - - 139,558 397,131 35%Potawatomi Zoo201 350,161 164 164 350,164 164 - - - - - - - 700,817 701,965 100%Park Debt201- - - 4,400 - - - - - - - - 4,400 5,000 88%Morris Palais Marketing273- - - - 832 - - - - - - - 832 29,984 3%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - - - - - - - - - - - - 30,000 0%Morris PAC Improvement416- - - - - - - - - - - - - 51,625 0%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%City Cemetery730- - - - - - - - - - - - - - NA Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total1,506,076 1,004,520 1,042,200 1,680,023 1,200,940 - - - - - - - 6,433,759 15,874,506 41%Parking GaragesParking Enforcement601332 330 330 310 330 - - - - - - - 1,632 13,962 12%Parking General Operations601 78,489 7,229 9,626 7,659 12,846 - - - - - - - 115,849 573,152 20%Main Street Garage601 6,826 9,655 5,620 20,814 19,580 - - - - - - - 62,496 234,971 27%Leighton Plaza Garage601 11,792 10,486 7,574 12,867 7,740 - - - - - - - 50,459 238,578 21%Wayne Street Garage601 6,499 6,695 5,564 7,477 5,333 - - - - - - - 31,568 180,232 18%Eddy St Commons Garage601- - - - - - - - - - - - - - NA Sub Total103,939 34,395 28,714 49,126 45,830 - - - - - - - 262,004 1,240,895 21%Period Ending: May 31, 202125
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Century CenterCentury Center Operations 670 185,124 199,434 202,628 239,672 215,221 - - - - - - - 1,042,079 4,233,454 25%Century Center Capital671- - - - - - - - - - - - - - NA Century Center Energy Saving672- - - 203,185 - - - - - - - - 203,185 406,711 50%Sub Total185,124 199,434 202,628 442,857 215,221 - - - - - - - 1,245,264 4,640,165 27%Total Venues, Parks & Arts1,795,139 1,238,349 1,273,542 2,172,007 1,461,991 - - - - - - - 7,941,028 21,755,566 37%Public SafetyPolice DepartmentPolice Seizures216 19,260 51,783 - - - - - - - - - - 71,043 97,043 73%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 148,048 31,551 16,730 28,546 3,529 - - - - - - - 228,405 332,330 69%Public Safety Local Income Tax - Police 249 347,023 306,344 323,476 488,923 403,183 - - - - - - - 1,868,949 4,737,560 39%Police Take Home Vehicle278- - 165 105 - - - - - - - - 270 50,000 1%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- - - - - - - - - - - - - 17,250 0%COPS More Grants295- - 8,625 25,273 10,696 - - - - - - - 44,594 118,033 38%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705- - - - - - - - - - - - - - NA Sub Total514,331 389,678 348,995 542,847 417,408 - - - - - - - 2,213,260 5,381,716 41%Fire DepartmentPublic Safety Local Income Tax - Fire 249 328,355 307,712 314,398 496,564 398,923 - - - - - - - 1,845,953 4,880,453 38%Fire Department Capital287 561,345 - 48,125 4,750 167,231 - - - - - - - 781,452 3,686,776 21%EMS Operating Fund288 607,079 - - - - - - - - - - - 607,079 707,215 86%Haz-Mat289- - - - - - - - - - - - - 10,000 0%Indiana River Rescue291 (1,300) 1,950 2,243 5,548 9,479 - - - - - - - 17,920 92,300 19%Sub Total1,495,479 309,662 364,767 506,862 575,633 - - - - - - - 3,252,403 9,376,744 35%Total Public Safety2,009,810 699,340 713,762 1,049,709 993,041 - - - - - - - 5,465,663 14,758,460 37%Public WorksStreetsMotor Vehicle Highway202 1,909,790 917,821 1,183,120 644,891 601,766 - - - - - - - 5,257,388 10,899,515 48%Local Roads & Streets251 369,450 249,783 313,567 261,492 492,375 - - - - - - - 1,686,667 4,829,250 35%LOIT 2016 Special Distribution 257- 23,927 - - - - - - - - - - 23,927 109,463 22%Local Road & Bridge Grant265 778,207 - 360,033 - - - - - - - - - 1,138,240 3,395,480 34%MVH Restricted Fund266 31,279 143,527 81,664 127,160 53,233 - - - - - - - 436,862 3,476,587 13%Major Moves412 6,587 922 - 31,089 - - - - - - - - 38,599 747,059 5%Project ReLeaf655 45,025 45,026 44,816 44,761 45,155 - - - - - - - 224,784 634,287 35%Sub Total3,140,338 1,381,008 1,983,200 1,109,393 1,192,528 - - - - - - - 8,806,466 24,091,641 37%Solid WasteSolid Waste Operations610 412,061 350,113 736,836 591,302 551,143 - - - - - - - 2,641,455 6,539,740 40%Solid Waste Capital611 161,823 147,604 - 76,259 128,665 - - - - - - - 514,352 1,440,255 36%Sub Total573,884 497,717 736,836 667,561 679,808 - - - - - - - 3,155,807 7,979,995 40%Water WorksWater Works Operations620 1,976,533 1,729,387 1,414,873 1,753,794 1,433,385 - - - - - - - 8,307,973 22,233,330 37%Water Works Capital622 128,880 6,134 73,444 42,292 30,128 - - - - - - - 280,878 6,264,442 4%Water Works Deposit624 1,138 360 327 1,899 240 - - - - - - - 3,963 17,381 23%Water Works Sinking (Debt Service) 6252 36 65 1,068 95 - - - - - - - 1,267 1,535,817 0%Water Works Bond Reserve626 1,251 392 357 2,074 262 - - - - - - - 4,337 20,000 22%Water Works Oper & Maint Reserve 629 2,624 822 749 4,349 549 - - - - - - - 9,093 41,884 22%Sub Total2,110,429 1,737,131 1,489,816 1,805,476 1,464,659 - - - - - - - 8,607,510 30,112,854 29%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Wastewater/Sewer/Organic ResourcesSewer Repair Insurance 640 49,434 87,137 53,150 76,879 29,934 - - - - - - - 296,533 662,402 45%Sewer Division641 638,176 461,187 407,204 1,661,137 384,570 - - - - - - - 3,552,273 8,765,680 41%Concrete Crew641 40,163 41,072 40,058 43,078 33,127 - - - - - - - 197,500 514,138 38%Wastewater Operations641 2,594,127 2,461,601 2,623,054 2,624,470 2,414,380 - - - - - - - 12,717,630 35,487,470 36%Organic Resources641 181,923 144,899 89,810 138,436 65,050 - - - - - - - 620,118 1,517,674 41%Sewage Works Capital642 38,486 - - 332,694 1,071,582 - - - - - - - 1,442,763 13,278,180 11%Sewage Works Oper & Maint Reserve 643 5,000 1,566 1,428 8,289 1,047 - - - - - - - 17,330 75,112 23%Sewage Works Sinking (Debt Service) 649- - - 1,850 756,833 - - - - - - - 758,683 7,694,771 10%Sewage Works Customer Deposit 654585 187 183 1,095 142 - - - - - - - 2,192 5,578 39%Sub Total3,547,894 3,197,649 3,214,887 4,887,928 4,756,665 - - - - - - - 19,605,022 68,001,005 29%Storm Water FeesStorm Sewer Fund667 23,535 42,547 74,799 2,402 10,528 - - - - - - - 153,811 1,789,594 9%Sub Total23,535 42,547 74,799 2,402 10,528 - - - - - - - 153,811 1,789,594 9%Total Public Works9,396,080 6,856,051 7,499,538 8,472,760 8,104,188 - - - - - - - 40,328,617 131,975,089 31%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 9,540 4,200 6,794 21,159 7,805 - - - - - - - 49,498 59,671 83%State Grant210- - 18,003 - - - - - - - - - 18,003 84,517 21%DCI Operating 211 257,023 258,754 310,110 355,536 251,364 - - - - - - - 1,432,787 4,105,558 35%DCI Grants212 164,339 190,486 53,005 177,225 143,633 - - - - - - - 728,688 9,006,825 8%Unsafe Building219 11,653 940 560 910 3,590 - - - - - - - 17,653 113,805 16%Rental Units Regulation221 14,919 14,919 14,920 20,781 14,921 - - - - - - - 80,459 368,577 22%Neighborhood Code Enforcement 230 190,533 148,755 149,130 241,049 156,817 - - - - - - - 886,284 2,496,463 36%Animal Care & Control230 46,225 42,467 35,120 41,771 28,595 - - - - - - - 194,178 584,354 33%NEAT Crew230 68,401 79,080 75,733 92,562 76,424 - - - - - - - 392,199 1,009,609 39%UDAG410 6,000 - - 6,000 - - - - - - - - 12,000 24,000 50%Building Dept Operations600 145,412 125,164 159,575 140,902 114,362 - - - - - - - 685,415 1,669,946 41%Industrial Revolving Fund754 11,287 199,126 141,967 612,661 3,809 - - - - - - - 968,850 7,488,560 13%Total Dept of Community Investment925,331 1,063,891 964,916 1,710,557 801,318 - - - - - - - 5,466,014 27,011,884 20%Liability InsuranceSafety & Risk Management226 2,348 1,915 5,354 1,802 1,832 - - - - - - - 13,251 67,374 20%Business Insurance226 26,242 - 41,575 4,708 24,632 - - - - - - - 97,158 895,000 11%Liability Insurance226 43,831 15,444 82,161 16,476 29,573 - - - - - - - 187,485 2,515,835 7%Workers Compensation226 57,343 99,567 78,221 218,172 44,574 - - - - - - - 497,877 1,273,753 39%Catastrophic Events226213 22,840 - - 1,215 - - - - - - - 24,268 40,321 60%Total Liability Insurance129,977 139,766 207,310 241,158 101,827 - - - - - - - 820,038 4,792,282 17%Central ServicesEquipment Services222 520,271 494,784 773,734 681,423 530,934 - - - - - - - 3,001,145 8,220,259 37%Print Shop222835 835 835 - - - - - - - - - 2,504 3,340 75%Radio Shop222 19,443 25,577 22,892 21,690 14,077 - - - - - - - 103,679 268,992 39%Building Maintenance222 15,837 16,627 11,362 18,901 15,670 - - - - - - - 78,396 206,275 38%Facilities Management222 11,458 11,691 11,938 14,602 11,921 - - - - - - - 61,609 157,031 39%Central Services Capital224- 7,500 72,763 4,245 - - - - - - - - 84,508 128,212 66%Total Central Services567,844 557,014 893,523 740,861 572,602 - - - - - - - 3,331,843 8,984,109 37%27
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Capital & Debt Service Funds2017 Park Bond Debt Service 312 580,058 - - - - - - - - - - - 580,058 1,189,193 49%2018 Fire Station #9 Debt Service 350 175,941 - - - - - - - - - - - 175,941 345,307 51%Local Income Tax - Certified Shares 404 1,098,936 1,245,315 755,069 680,226 576,414 - - - - - - - 4,355,961 14,936,396 29%Cumulative Capital Development 406 28,103 26,958 - 48,541 107,261 - - - - - - - 210,863 397,118 53%Cumulative Capital Improvement 407 21,850 21,845 21,845 21,845 21,845 - - - - - - - 109,230 262,145 42%Local Income Tax - Economic Develop. 408 695,459 225,194 603,839 607,183 550,648 - - - - - - - 2,682,322 16,682,960 16%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2021 Infrastructure Bond Capital 455- - - - 141,172 - - - - - - - 141,172 8,601,026 2%2017 Park Bond Capital471 66,580 6,346 285,005 110,416 305,936 - - - - - - - 774,283 5,459,738 14%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- 1,231,478 - - 364,950 - - - - - - - 1,596,428 2,858,669 56%South Bend Building Corporation 755- 1,445,278 647,198 - 8,860,022 - - - - - - - 10,952,498 11,167,727 98%2015 Smart Streets Bond Debt Service 756- 854,234 - 1,650 - - - - - - - - 855,884 1,712,819 50%2015 Park Bond Debt Service757- 185,516 - - - - - - - - - - 185,516 374,382 50%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - 25,681 0%2017 Eddy St. Commons Bond Debt 760- 744,500 - - - - - - - - - - 744,500 1,710,875 44%Total Capital & Debt Service2,666,927 5,986,664 2,312,956 1,469,860 10,928,247 - - - - - - - 23,364,654 65,724,037 36%OtherInternal Service FundsIT / Innovation /311 Call Center 279 677,216 1,001,326 799,348 534,652 726,769 - - - - - - - 3,739,310 10,431,838 36%Employee Benefits711 837,113 1,677,279 1,811,791 1,337,862 1,093,830 - - - - - - - 6,757,876 18,740,402 36%Unemployment Comp713 13,632 5,737 44 2,648 8,524 - - - - - - - 30,585 55,000 56%Parental Leave Fund714 7,250 10,936 19,229 8,544 10,979 - - - - - - - 56,938 253,846 22%Sub Total1,535,210 2,695,278 2,630,412 1,883,706 1,840,102 - - - - - - - 10,584,709 29,481,086 36%MiscellaneousGift, Donation, Bequest217 36,953 21,348 24,447 57,325 33,001 - - - - - - - 173,074 806,105 21%Loss Recovery227 69,630 - - - - - - - - - - - 69,630 69,630 100%Human Rights Federal Grants258 45,493 12,773 19,048 21,549 17,379 - - - - - - - 116,242 282,833 41%American Rescue Plan263- - 1,361 16,207 27,590 - - - - - - - 45,157 - NA COVID-19 Response264 505,696 216,130 253,683 217,574 162,330 - - - - - - - 1,355,412 2,691,004 50%Sub Total657,771 250,251 298,538 312,654 240,300 - - - - - - - 1,759,515 3,849,572 46%Fiduciary FundsFire Pension701 346,209 344,372 345,182 339,276 354,500 - - - - - - - 1,729,538 4,496,259 38%Police Pension702 515,145 521,956 499,533 496,414 493,810 - - - - - - - 2,526,858 6,057,740 42%Sub Total861,354 866,328 844,715 835,690 848,310 - - - - - - - 4,256,396 10,553,999 40%Total Other3,054,335 3,811,857 3,773,665 3,032,050 2,928,712 - - - - - - - 16,600,620 43,884,658 38%Total Civil City26,180,730 25,693,807 23,544,251 26,049,794 31,204,293 - - - - - - - 132,672,875 393,315,370 34%28
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: May 31, 2021Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 4,666,480 137,511 1,797,876 455,153 127,309 - - - - - - - 7,184,329 27,514,708 26%TIF West Washington422- 518 - 1,600 - - - - - - - - 2,118 358,843 1%TIF River East Development Area 429 68,946 77,104 690 395,845 2,229 - - - - - - - 544,813 3,216,913 17%TIF Southside Development #1 430 174,680 47,514 111,784 51,365 227,102 - - - - - - - 612,445 5,018,516 12%TIF Douglas Road435- 1,368 - 3,808 - - - - - - - - 5,175 90,283 6%TIF River East Residential Area 436 1,981,000 246,664 205,104 673,180 - - - - - - - - 3,105,948 5,583,681 56%Sub Total6,891,106 510,679 2,115,453 1,580,950 356,640 - - - - - - - 11,454,827 41,782,944 27%Redevelopment FundsRedevelopment General433 23,995 302,724 150,846 13,950 67,660 - - - - - - - 559,175 813,297 69%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 30,228 - 22,800 7,637 - - - - - - - - 60,665 2,578,007 2%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total54,223 302,724 173,646 21,587 67,660 - - - - - - - 619,841 3,391,303 18%Debt Service FundsAirport 2003 Debt Reserve315937 294 268 1,554 196 - - - - - - - 3,248 40,000 8%SBCDA 2003 Debt Reserve328 1,567 491 447 2,598 328 - - - - - - - 5,431 50,000 11%2019 South Shore Double Tracking 352- 512,875 - - - - - - - - - - 512,875 1,027,750 50%Sub Total2,504 513,659 715 4,151 524 - - - - - - - 521,554 1,117,750 47%Total Redevelopment Funds6,947,833 1,327,062 2,289,814 1,606,689 424,824 - - - - - - - 12,596,222 46,291,997 27%Total Expenditures33,128,564 27,020,869 25,834,065 27,656,483 31,629,117 - - - - - - - 145,269,097 439,607,367 33%29
Civil City DebtCapital Leases147 2016 Central Services - Print Shop Copier 2016 N/A 2020 222 Monthly 32,525 1,838 - 1,838 16 - 1,854 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 645 - 645 6 - 651 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 345,933 - 345,933 2,764 - 348,697 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 823,956 - 823,956 9,420 - 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 16,243 - 16,243 186 - 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 258,698 - 258,698 2,910 - 261,609 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,209,108 - 598,320 21,980 610,788 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 1,171 - 1,171 11 - 1,182 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 671,622 - 332,563 11,448 339,059 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 26,750 - 26,750 670 - 27,420 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 584,102 - 584,102 15,898 - 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 3,378 - 2,345 94 1,033 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 3,683 - 2,201 121 1,481 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 3,057,462 - 1,196,093 76,218 1,861,369 1,272,311 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 3,993 - 3,993 46 - 4,040 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 163,790 - 60,664 6,812 103,126 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 100,679 - 51,484 4,075 49,194 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 4,737 - 4,737 101 - 4,838 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 320,450 - 103,448 9,422 217,002 112,870 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 123,645 - 38,720 7,802 84,925 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 4,019 - 4,019 102 - 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 20,400 - 8,505 795 11,894 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 3,293 - 1,589 238 1,704 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,046,121 - 290,471 22,205 755,651 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 62,827 - 30,647 3,141 32,180 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 31,976 - 10,280 1,162 21,695 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 7,527 - 5,984 239 1,543 6,223 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 106,282 - 33,714 5,314 72,569 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 175,066 - 51,893 7,551 123,173 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 4,297 - 3,002 146 1,295 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 2,650 - 1,851 90 799 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 3,544 - 1,194 150 2,350 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 2,264 - 842 94 1,422 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 5,995 - 2,309 247 3,686 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 7,894 - 2,838 330 5,056 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 2,387 - 758 116 1,629 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 30,510 - 30,510 758 - 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 18,347 - 5,316 842 13,031 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 192,785 - 95,438 3,856 97,347 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 3,958 - 2,018 151 1,940 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 6,297 - 3,375 201 2,923 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 25,457 - 5,720 1,824 19,737 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 31,467 - 8,568 1,285 22,899 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - - - 62,126 - 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 13,826 - 5,955 553 7,872 6,508 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 8,836 - 1,985 633 6,851 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 25,016 - 6,380 803 18,635 7,184 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual 217,111 159,246 - 50,793 7,073 108,453 57,865 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 3,006 - 1,170 90 1,836 1,260 City of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021Interest30
City of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCivil City DebtCapital Leases continued209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 6,156,108 - 1,209,127 58,706 4,946,981 1,267,832 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 5,301 - 1,989 171 3,312 2,160 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 - 2,566 638 114 1,927 752 214 2021 Network Solutions Cisco Infrastructure Lease2021 N/A 2025 279 Annual 900,000 - 900,928 218,757 1,658 682,171 220,415 Total City Capital Lease Debt32,939,605 15,950,711 903,494 6,551,542 290,638 10,302,663 6,842,180 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 835,000 - 410,000 16,700 425,000 426,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds2001 2010 2021 755 Biannual 9,250,000 330,000 - 330,000 6,600 - 336,600 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 3,670,000 - 1,420,000 146,750 2,250,000 1,566,750 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Revenue Bonds Refunding 20102010 2020 2030 649 Biannual 4,830,000 4,680,000 - 390,000 187,200 4,290,000 577,200 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 13,560,000 - 1,005,000 537,375 12,555,000 1,542,375 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,465,000 - 385,000 176,861 5,080,000 561,861 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 16,540,000 - 1,150,000 399,680 15,390,000 1,549,680 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 2,785,000 - 675,000 54,029 2,110,000 729,029 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 4,220,000 - 250,000 149,355 3,970,000 399,355 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 1,878,241 - 139,344 59,927 1,738,897 199,271 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,535,000 - 225,000 149,381 4,310,000 374,381 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 14,495,000 - 2,775,000 289,900 11,720,000 3,064,900 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 1,775,000 - 275,000 53,250 1,500,000 328,250 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 24,780,000 - 475,000 1,235,875 24,305,000 1,710,875 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,170,000 - 825,000 364,190 11,345,000 1,189,190 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,605,000 - 205,000 140,306 4,400,000 345,306 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,175,000 - 175,000 149,100 3,000,000 324,100 215 2021 EDIT Infrastructure Bonds2021 N/A 2036 755 Biannual 7,610,000 - 7,610,000 150,000 70,964 7,460,000 220,964 Total City Bond Debt213,521,953 122,312,498 7,610,000 11,259,344 4,348,561 118,663,154 15,607,905 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 380,253 - 24,000 - 356,253 24,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 938,982 - 102,623 18,269 836,359 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,040,537 - 324,414 48,022 716,123 372,436 212 2020 Interfund Loan from Fund 641 to Fund 6102020 N/A 2021 610 One-time 250,000 250,000 - 250,000 - - 250,000 Total City Interfund Loan Debt8,450,579 2,609,773 - 701,037 66,291 1,908,735 767,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 244,589 - 23,877 8,243 220,712 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,571,844 - 181,519 44,168 1,390,325 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,370,300 - 291,274 115,437 3,079,026 406,711 Total City Loan Payable Debt7,892,297 5,186,733 - 496,670 167,848 4,690,063 664,518 Total Civil City Debt262,804,434 146,059,714 8,513,494 19,008,593 4,873,337 135,564,615 23,881,930 31
City of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 875,207 - 158,193 41,807 717,014 200,000 Total Redevelopment Capital Lease Debt2,510,278 875,207 - 158,193 41,807 717,014 200,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 35,604 - 35,604 401 - 36,005 Total Redevelopment Loan Payable Debt1,040,000 35,604 - 35,604 401 - 36,005 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 6,855,000 - 1,590,000 328,640 5,265,000 1,918,640 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,905,000 - 905,000 187,266 3,000,000 1,092,266 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 470,000 - 470,000 14,100 - 484,100 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 24,530,000 - 1,515,000 947,956 23,015,000 2,462,956 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,920,000 - 335,000 55,713 1,585,000 390,713 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 21,630,000 - 1,030,000 680,819 20,600,000 1,710,819 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,255,000 - 685,000 302,550 9,570,000 987,550 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,715,000 - 650,000 377,750 7,065,000 1,027,750 2102020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,225,000 - 75,000 83,352 4,150,000 158,352 Total Redevelopment Revenue Bond Debt130,695,000 81,505,000 - 7,255,000 2,978,146 74,250,000 10,233,146 Total Redevelopment Commission Debt134,245,278 82,415,811 - 7,448,797 3,020,354 74,967,014 10,469,151 Total Debt397,049,712 228,475,526 8,513,494 26,457,390 7,893,691 210,531,629 34,351,081 32
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 7 7 8 8 - - - - - - - Community Initiatives4 4 4 4 4 4 - - - - - - - City Clerk5 5 5 4 4 4 - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 9 9 9 - - - - - - - Controller's Office22 21 19 20 20 20 - - - - - - - Human Resources7 6 6 5 5 6 - - - - - - - Diversity & Inclusion3 3 3 3 3 3 - - - - - - - Human Rights4 3 3 2 2 2 - - - - - - - Legal Department12 12 12 11 9 10 - - - - - - - Engineering24 24 23 24 24 23 - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 1 1 1 1 - - - - - - - Police Department227 223 221 222 214 216 - - - - - - - Police Crime Lab7 6 6 6 6 6 - - - - - - - Fire Department216 212 212 221 212 209 - - - - - - - EMS4 4 4 4 4 4 - - - - - - - Morris Performing Arts Center 10 8 9 9 9 9 - - - - - - - 566 548 544 552 534 534 - - - - - - - 201 - Parks & RecreationAdministration6 5 5 5 6 6 - - - - - - - Maintenance46 48 49 49 48 47 - - - - - - - Golf Courses8 8 8 7 7 7 - - - - - - - Recreation 17 18 18 18 17 17 - - - - - - - Marketing & Events 9 9 8 8 9 9 - - - - - - - 86 88 88 87 87 86 - - - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 52 51 52 51 53 - - - - - - - Curb & Sidewalk8 7 7 8 8 8 - - - - - - - 59 59 58 60 59 61 - - - - - - - 211 - Department of Community InvestmentCommunity Investment28 27 27 27 26 27 - - - - - - - Historic Preservation2 2 2 2 1 1 - - - - - - - 30 29 29 29 27 28 - - - - - - - 221 - Rental Units RegulationRental Unit Inspection4 3 3 3 3 3 - - - - - - - May 31, 202133
City of South BendStaffing HeadcountMay 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 26 27 26 26 26 - - - - - - - Radio Shop3 3 3 2 2 2 - - - - - - - Building Maintenance3 2 2 3 3 3 - - - - - - - Facilities Management1 1 1 1 1 1 - - - - - - - 38 32 33 32 32 32 - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.17 18 17 17 17 17 - - - - - - - NEAT Crew4 4 4 4 4 4 - - - - - - - Animal Resource Center9 9 9 9 9 9 - - - - - - - 30 31 30 30 30 30 - - - - - - - 249 - Public Safety LOITPolice Department49 41 41 41 49 49 - - - - - - - Fire Department49 41 41 41 49 49 - - - - - - - 98 82 82 82 98 98 - - - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 - - - - - - - HUD1 1 1 1 1 1 - - - - - - - 2 2 2 2 2 2 - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 7 7 7 - - - - - - - Innovation & Technology23 22 22 22 22 21 - - - - - - - 30 29 29 29 29 28 - - - - - - - 600 - Consolidated Building FundBuilding Department15 14 14 14 14 14 - - - - - - - 610 - Solid WasteSolid Waste24 24 24 23 22 22 - - - - - - - 620 - Water WorksWater Works67 61 61 63 62 60 - - - - - - - 640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 - - - - - - - 34
City of South BendStaffing HeadcountMay 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 35 34 34 35 34 - - - - - - - Concrete Crew4 4 4 4 4 4 - - - - - - - Wastewater44 42 42 41 41 41 - - - - - - - Organic Resources6 6 6 6 6 6 - - - - - - - 89 87 86 85 86 85 - - - - - - - 670 - Century CenterCentury Center7 5 5 5 5 5 - - - - - - - Total Full-Time Employees by Fund1,147 1,096 1,090 1,098 1,092 1,090 - - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 7 7 8 8 - - - - - - - Community Initiatives4 4 4 4 4 4 - - - - - - - City Clerk5 5 5 4 4 4 - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 9 9 9 - - - - - - - Controller's Office22 21 19 20 20 20 - - - - - - - Human Resources7 6 6 5 5 6 - - - - - - - Diversity & Inclusion3 3 3 3 3 3 - - - - - - - Human Rights6 5 5 4 4 4 - - - - - - - Legal Department12 12 12 11 9 10 - - - - - - - Central Services38 32 33 32 32 32 - - - - - - - 115 104 103 99 98 100 - - - - - - - Public WorksEngineering24 24 23 24 24 23 - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 1 1 1 1 - - - - - - - Streets & Sewers100 100 98 100 100 101 - - - - - - - Solid Waste24 24 24 23 22 22 - - - - - - - Wastewater44 42 42 41 41 41 - - - - - - - Organic Resources6 6 6 6 6 6 - - - - - - - Water Works67 61 61 63 62 60 - - - - - - - 268 258 255 258 256 254 - - - - - - - 35
City of South BendStaffing HeadcountMay 31, 2021Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 226 225 220 220 222 - - - - - - - Police - Civilians43 40 40 42 42 42 - - - - - - - Police - Police Recruit8 4 3 7 7 7 - - - - - - - Fire/EMS - Sworn Firefighters 256 250 250 250 249 247 - - - - - - - Fire/EMS - Civilians7 7 7 7 7 7 - - - - - - - Fire/EMS - Fire Recruits6 - - 9 9 8 - - - - - - - 552 527 525 535 534 533 - - - - - - - Venues, Parks & ArtsParks & Recreation86 88 88 87 87 86 - - - - - - - Morris Performing Arts Center 10 8 9 9 9 9 - - - - - - - Century Center7 5 5 5 5 5 - - - - - - - 103 101 102 101 101 100 - - - - - - - Department of Community InvestmentCommunity Investment30 29 29 29 27 28 - - - - - - - Code Enforcement34 34 33 33 33 33 - - - - - - - Building Department15 14 14 14 14 14 - - - - - - - 79 77 76 76 74 75 - - - - - - - Department of Innovation & Technology30 29 29 29 29 28 - - - - - - - Total Full-Time Employees by Activity1,147 1,096 1,090 1,098 1,092 1,090 - - - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundLegal Department 1 1 1 1 1 - - - - - - - Engineering1 1 1 1 1 - - - - - - - Police Department17 18 20 20 20 - - - - - - - Police Crime Lab1 1 2 2 2 - - - - - - - Fire Department1 1 1 1 1 - - - - - - - Morris Performing Arts Center5 5 4 4 4 - - - - - - - 26 27 29 29 29 - - - - - - - 201 - Parks & RecreationMaintenance17 18 21 19 20 - - - - - - - Golf Courses40 40 51 51 57 - - - - - - - Recreation23 23 24 24 24 - - - - - - - Marketing & Events- - 1 1 1 - - - - - - - 80 81 97 95 102 - - - - - - - 36
City of South BendStaffing HeadcountMay 31, 2021Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 2 2 1 1 - - - - - - - 211 - Department of Community InvestmentHistoric Preservation1 1 1 1 1 - - - - - - - 222 - Central ServicesEquipment Services1 1 1 1 1 - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 1 1 - - - - - - - Animal Resource Center1 1 1 1 2 - - - - - - - 2 2 2 2 3 - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 - - - - - - - 620 - Water WorksWater Works2 2 2 2 2 - - - - - - - 641 - Sewage Works Sewers5 5 5 5 3 - - - - - - - 670 - Century CenterCentury Center3 3 3 3 3 - - - - - - - Total Part-Time Employees by Fund 123 125 143 140 146 - - - - - - - Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 2 2 2 2 - - - - - - - City Clerk2 2 2 2 2 - - - - - - - Common Council6 6 6 6 6 - - - - - - - Human Resources1 1 2 3 3 - - - - - - - Legal Department- - - - 3 - - - - - - - Engineering1 1 - - 5 - - - - - - - AmeriCorps Grant Program10 10 10 10 10 - - - - - - - Police Department- - - 2 3 - - - - - - - 22 22 22 25 34 - - - - - - - 37
City of South BendStaffing HeadcountMay 31, 2021Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec201 - Parks & RecreationMaintenance 9 8 8 15 21 - - - - - - - Golf Courses9 9 9 10 10 - - - - - - - Recreation59 59 31 33 100 - - - - - - - 77 76 48 58 131 - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - 5 6 6 - - - - - - - Curb & Sidewalk- - 1 1 3 - - - - - - - - - 6 7 9 - - - - - - - 230 - Code Enforcement FundNEAT Crew1 1 1 1 1 - - - - - - - Animal Resource Center2 2 2 2 1 - - - - - - - 3 3 3 3 2 - - - - - - - 610 - Solid WasteSolid Waste- - - 1 1 - - - - - - - 620 - Water WorksWater Works1 1 1 - - - - - - - - - 641 - Sewage Works Sewers 3 3 7 7 9 - - - - - - - Wastewater- - 1 1 - - - - - - - - 3 3 8 8 9 - - - - - - - Total Paid Temporary, Seasonal, and Intern Staff106 105 88 102 186 - - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,147 1,096 1,090 1,098 1,092 1,090 - - - - - - - Part Time Staff123 125 143 140 146 - - - - - - - Temporary / Seasonal106 105 88 102 186 - - - - - - - City Total1,147 1,325 1,320 1,329 1,334 1,422 - - - - - - - 38
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name General Fund Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 42,705,987 40,660,123 39,300,913 39,300,913 - - 39,300,913 0%
Intergov./ Shared Revenues 4,750,922 4,837,992 3,943,752 3,943,752 127,334 127,334 3,816,418 3%
Intergov./ Grants 419,724 191,097 177,238 177,238 118,518 118,518 58,720 67%
Licenses & Permits 283,282 281,230 265,025 265,025 141,455 141,455 123,570 53%
Charges for Services 1,626,516 4,468,596 4,713,599 4,813,999 2,044,978 2,044,978 2,769,021 42%
Fines, Forfeitures, and Fees 24,068 5,298 8,525 8,525 2,423 2,423 6,102 28%
Interest Earnings 907,722 309,268 548,936 548,936 146,990 146,990 401,946 27%
Donations 1,534,957 1,357,432 1,452,800 1,452,800 - - 1,452,800 0%
Other Income 1,602,843 1,706,245 1,459,420 1,359,020 506,988 506,988 852,032 37%
Interfund Allocation Reimb 7,460,048 8,563,135 9,896,054 9,896,054 4,123,343 4,123,343 5,772,711 42%
Interfund Transfers In 135,000 6,283,500 2,827,215 2,827,215 1,490,410 1,490,410 1,336,805 53%
PILOT 6,340,990 6,221,791 6,154,321 6,154,321 2,564,301 2,564,301 3,590,020 42%
Total Revenue 67,792,059 74,885,707 70,747,798 70,747,798 11,266,740 11,266,740 59,481,058 16%
Expenditures by Subdivisions
Mayor 864,336 1,037,853 1,005,985 1,006,485 386,740 1,470 388,211 618,274 39%
Community Initiatives - 300,312 940,881 1,290,881 516,346 187,500 703,846 587,035 55%
City Clerk 498,306 512,958 665,083 668,839 260,549 5,561 266,110 402,729 40%
Community Police Review Office - - - 123,530 - - - 123,530 0%
Common Council 536,158 483,761 693,909 737,921 223,358 87,667 311,026 426,895 42%
General City 43,000 44,841 43,000 43,000 43,000 - 43,000 - 100%
Finance 2,469,719 2,217,244 2,277,123 2,308,428 872,163 31,422 903,585 1,404,843 39%
Human Resources - 597,913 734,444 735,444 278,265 13 278,277 457,167 38%
Diversity & Inclusion - 254,986 568,390 700,014 181,850 52,114 233,964 466,050 33%
Human Rights General 257,243 267,591 438,592 438,995 108,159 13,731 121,890 317,104 28%
Legal Dept 1,177,385 1,299,029 1,557,916 1,559,166 633,223 9,426 642,648 916,518 41%
Police General 30,011,366 27,639,992 30,551,690 30,712,105 12,494,017 189,065 12,683,082 18,029,023 41%
Crime Lab - 552,838 797,312 798,425 275,487 509 275,996 522,429 35%
Fire General 21,716,141 26,056,166 26,468,401 26,552,821 10,867,565 232,697 11,100,261 15,452,560 42%
Training Center - 30,175 148,000 148,000 8,605 - 8,605 139,395 6%
EMS - 592,302 810,101 816,358 296,066 17,441 313,507 502,850 38%
Morris PAC 1,091,053 1,003,966 1,360,920 1,388,573 417,795 63,155 480,950 907,624 35%
Palais Royale 358,410 221,414 218,047 225,756 63,764 30,278 94,041 131,715 42%
Engineering 2,724,221 2,879,656 3,303,257 3,516,584 1,290,617 165,126 1,455,743 2,060,842 41%
Sustainability 171,719 234,165 199,146 226,136 11,393 588 11,981 214,155 5%
AmeriCorps 357,600 307,799 417,483 431,824 125,438 5,241 130,679 301,144 30%
Streets (Transfer to MVH)- - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 29,354,400 1,093,003 30,447,403 43,981,882 41%
Expenditures by Type
Personnel
Salaries & Wages 36,055,875 38,858,879 40,770,894 40,955,694 16,537,495 - 16,537,495 24,418,199 40%
Fringe Benefits 11,145,074 13,303,099 13,912,565 13,817,555 5,705,500 1,615 5,707,115 8,110,440 41%
Other Personnel Costs - - - - - - - - -
Total Personnel 47,200,949 52,161,978 54,683,459 54,773,249 22,242,995 1,615 22,244,610 32,528,639 41%
Supplies 1,609,558 1,720,163 2,292,821 2,400,993 853,964 176,828 1,030,792 1,370,202 43%
Services & Charges
Professional Services 1,380,819 1,755,294 2,045,289 2,593,921 470,971 694,608 1,165,579 1,428,342 45%
Printing & Advertising 134,261 83,792 220,773 223,391 34,666 22,235 56,900 166,491 25%
Utilities 689,427 663,087 778,508 778,508 283,900 - 283,900 494,608 36%
Education & Training 91,606 152,685 241,484 209,760 55,135 5,044 60,179 149,581 29%
Travel 87,683 17,787 92,168 79,562 1,710 294 2,004 77,558 3%
Repairs & Maintenance 2,110,509 2,191,066 2,460,404 2,580,466 822,952 110,663 933,615 1,646,851 36%
Interfund Allocations 7,614,119 6,910,980 9,320,120 9,320,120 3,883,374 - 3,883,374 5,436,746 42%
Debt Service Principal 151,720 149,934 149,565 149,565 72,623 - 72,623 76,942 49%
Debt Service Interest & Fees 6,245 3,937 2,240 2,240 1,110 - 1,110 1,130 50%
Grants & Subsidies 46,026 48,635 325,000 675,000 372,289 2,100 374,389 300,611 55%
Other Services & Charges 394,145 500,043 587,849 642,510 258,712 79,616 338,328 304,181 53%
Interfund Transfers Out 634,475 175,579 - - - - - - -
Total Services & Charges 13,341,034 12,652,819 16,223,400 17,255,043 6,257,441 914,560 7,172,001 10,083,041 42%
Capital 125,115 - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 29,354,400 1,093,003 30,447,403 43,981,882 41%
Net Surplus / (Deficit) 5,515,403 8,350,746 (2,451,882) (3,681,487) (18,087,660) (19,180,663)
Beginning Cash Balance 38,854,906 44,871,229 53,544,921
Cash Adjustments 500,919 322,946 -
Ending Cash Balance 44,871,229 53,544,921 49,863,434 34,918,268
Cash Reserves Target 21,796,830 23,287,236 26,050,250
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
39
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name Mayor's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 537,624 568,439 584,707 584,707 224,348 - 224,348 360,359 38%
Fringe Benefits 181,423 199,062 208,360 208,360 82,059 - 82,059 126,301 39%
Total Personnel 719,047 767,501 793,067 793,067 306,407 - 306,407 486,660 39%
Supplies 750 6,028 850 850 1,146 8 1,154 (304) 136%
Services & Charges
Professional Services - 143,724 7,000 7,000 - - - 7,000 0%
Printing & Advertising 18,742 25,634 40,500 41,134 12,743 1,463 14,206 26,928 35%
Education & Training 105 - 1,000 1,000 - - - 1,000 0%
Travel 5,059 - 5,000 4,300 - - - 4,300 0%
Repairs & Maintenance 250 800 150 650 475 - 475 175 73%
Interfund Allocations 120,197 93,425 157,918 157,918 65,798 - 65,798 92,120 42%
Other Services & Charges 186 740 500 566 171 - 171 395 30%
Total Services & Charges 144,539 264,323 212,068 212,568 79,187 1,463 80,650 131,918 38%
Capital - - - - - - - - -
Total Expenditures 864,336 1,037,853 1,005,985 1,006,485 386,740 1,470 388,211 618,274 39%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by property tax revenue collected in the General Fund.
The Professional Services budget was much higher in 2020 than 2021 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought
in to evaluate the South Bend Police Department and provide suggestions for policy improvements.
40
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Community Initiatives Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 119,402 223,064 223,064 90,456 - 90,456 132,608 41%
Fringe Benefits - 46,102 89,817 89,817 37,390 - 37,390 52,427 42%
Total Personnel - 165,504 312,881 312,881 127,846 - 127,846 185,035 41%
Supplies - - - - - - - - -
Services & Charges
Professional Services - 134,808 403,000 401,000 62,500 187,500 250,000 151,000 62%
Printing & Advertising - - - 2,000 - - - 2,000 0%
Education & Training - - - - - - - - -
Grant & Subsidies - - 225,000 575,000 326,000 - 326,000 249,000 57%
Other Services & Charges - - - - - - - - -
Total Services & Charges - 134,808 628,000 978,000 388,500 187,500 576,000 402,000 59%
Capital - - - - - - - - -
Total Expenditures - 300,312 940,881 1,290,881 516,346 187,500 703,846 587,035 55%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2021, this division will focus
on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by property tax revenue collected in the General Fund.
In 2020, two new positions were added: GVI Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the VPA Recreation
Division (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II.
This division has $225,000 in grants for violence reduction initiatives in the community, and $380,000 set aside for the S.A.V.E. Program through Goodwill.
41
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name City Clerk Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 258,911 270,954 310,119 310,119 115,859 - 115,859 194,260 37%
Fringe Benefits 85,361 103,502 121,838 121,838 47,325 320 47,645 74,193 39%
Total Personnel 344,272 374,456 431,957 431,957 163,184 320 163,504 268,453 38%
Supplies 11,385 6,389 4,700 4,700 4,304 - 4,304 396 92%
Services & Charges
Professional Services 20,177 25,275 27,500 12,593 4,823 393 5,216 7,377 41%
Printing & Advertising 33,443 18,528 27,500 23,514 6,057 4,688 10,745 12,769 46%
Education & Training 2,880 1,393 3,000 15,600 7,570 - 7,570 8,030 49%
Travel 481 342 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 6,491 32,656 5,000 12,900 6,173 - 6,173 6,727 48%
Interfund Allocations 76,327 48,956 155,926 155,926 64,968 - 64,968 90,958 42%
Other Services & Charges 2,849 4,963 4,500 6,650 3,470 160 3,630 3,020 55%
Total Services & Charges 142,649 132,113 228,426 232,182 93,061 5,241 98,302 133,881 42%
Capital - - - - - - - - -
Total Expenditures 498,306 512,958 665,083 668,839 260,549 5,561 266,110 402,730 40%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
This department is funded by property tax revenue collected in the General Fund.
From 2020 to 2021, the salary caps for the following positions will increase: Executive Assistant to the City Clerk - increase 15% | Chief Deputy Clerk - increase 14% | Ordinance
Violations Bureau Clerk - increase 4.5%. City-wide, all salary caps will increase by 0.8% from 2020 to 2021. Printing and advertising includes $19,500 for required legal notices in the
newspaper to adverstise public meetings.
42
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name Community Police Review Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - - 65,000 - - - 65,000 0%
Fringe Benefits - - - 24,230 - - - 24,230 0%
Total Personnel - - - 89,230 - - - 89,230 0%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - 9,300 - - - 9,300 0%
Repairs & Maintenance - - - 25,000 - - - 25,000 0%
Total Services & Charges - - - 34,300 - - - 34,300 0%
Total Expenditures - - - 123,530 - - - 123,530 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review
Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board.
The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly,
impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance
of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police
recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct.
This division is funded by property tax revenue collected in the General Fund.
This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office,
including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon,
and dispostions thereof, in the Office of the City Clerk with the Clerk providing necessary administrative support. The Director shall make quarterly reports to the Common Council
and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide periodic reports and an annual report.
43
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name Common Council Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 195,562 187,249 226,304 226,304 77,284 - 77,284 149,020 34%
Fringe Benefits 100,195 84,521 143,997 143,997 39,925 - 39,925 104,072 28%
Total Personnel 295,757 271,770 370,301 370,301 117,208 - 117,208 253,092 32%
Supplies 2,784 2,716 5,000 5,000 877 - 877 4,123 18%
Services & Charges
Professional Services 162,889 117,174 217,308 257,389 61,423 87,381 148,805 108,584 58%
Printing & Advertising 12,558 7,973 9,097 9,097 1,260 50 1,310 7,787 14%
Education & Training 496 2,069 12,000 3,470 - - - 3,470 0%
Travel 1,378 1,479 10,000 3,300 - - - 3,300 0%
Repairs & Maintenance - 34,153 1,255 25,386 18,617 236 18,853 6,533 74%
Interfund Allocations 56,532 42,336 54,938 54,938 22,892 - 22,892 32,046 42%
Other Services & Charges 3,764 4,091 14,010 9,040 1,081 - 1,081 7,959 12%
Total Services & Charges 237,616 209,275 318,608 362,620 105,273 87,667 192,941 169,679 53%
Capital - - - - - - - - -
Total Expenditures 536,158 483,761 693,909 737,921 223,358 87,667 311,026 426,894 42%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always
our highest priority.
This department is funded by property tax revenue collected in the General Fund.
The budget accounts for the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2021, the annual salary will be $20,256.
There is a small budget of $44,000 for interns. Professional services include $200k for legal services for the Council. $5,000 is budgeted for upgrades for the informal meeting room.
44
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Controller's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,619,488 1,353,939 1,445,027 1,445,027 563,917 - 563,917 881,110 39%
Fringe Benefits 502,640 480,160 540,798 540,798 193,631 - 193,631 347,167 36%
Total Personnel 2,122,128 1,834,099 1,985,825 1,985,825 757,548 - 757,548 1,228,277 38%
Supplies 14,283 14,013 16,420 15,825 4,829 231 5,059 10,766 32%
Services & Charges
Professional Services 51,168 43,980 55,000 86,900 18,213 30,900 49,113 37,788 57%
Printing & Advertising 327 1,203 2,000 2,000 874 291 1,165 835 58%
Education & Training 7,175 1,994 5,760 4,260 1,562 - 1,562 2,698 37%
Travel 12,343 2,045 6,000 1,500 - - - 1,500 0%
Repairs & Maintenance 784 2,254 1,100 1,100 103 - 103 997 9%
Interfund Allocations 228,287 303,227 193,433 193,433 80,593 - 80,593 112,840 42%
Other Services & Charges 33,225 14,429 11,585 17,585 8,442 - 8,442 9,143 48%
Total Services & Charges 333,308 369,132 274,878 306,778 109,787 31,191 140,978 165,801 46%
Capital - - - - - - - - -
Total Expenditures 2,469,719 2,217,244 2,277,123 2,308,428 872,163 31,422 903,585 1,404,844 39%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
This department is funded by property tax revenue collected in the General Fund.
87% of the Controller's Office budget is for the wages and benefits of its 22 full-time staff members which include payroll, purchasing, and accounting staff. Professional services
budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and ACFR preparation. Education and training budgeted
includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual
comprehensive financial report (ACFR), and legal notices in the newspaper.
In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101).
Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward.
45
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Human Resources Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 374,910 446,303 446,303 172,862 - 172,862 273,441 39%
Fringe Benefits - 139,389 170,653 170,653 63,826 - 63,826 106,827 37%
Total Personnel - 514,299 616,956 616,956 236,688 - 236,688 380,268 38%
Supplies - 642 750 1,750 443 13 455 1,295 26%
Services & Charges
Printing & Advertising - 999 7,060 6,560 - - - 6,560 0%
Education & Training - 795 3,200 3,200 - - - 3,200 0%
Travel - - 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance - 100 - 150 150 - 150 - 100%
Interfund Allocations - 79,317 97,478 97,478 40,617 - 40,617 56,861 42%
Other Services & Charges - 1,760 6,000 6,350 367 - 367 5,983 6%
Total Services & Charges - 82,972 116,738 116,738 41,134 - 41,134 75,604 35%
Capital - - - - - - - - -
Total Expenditures - 597,913 734,444 735,444 278,265 13 278,277 457,167 38%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training,
and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive
workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees.
This division is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources was separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources were transferred out of the
Controller's budget and budgeted in this division going forward.
46
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 165,515 226,777 226,777 82,825 - 82,825 143,952 37%
Fringe Benefits - 50,278 75,209 75,209 26,934 - 26,934 48,275 36%
Total Personnel - 215,793 301,986 301,986 109,759 - 109,759 192,227 36%
Supplies - 74 1,500 1,500 517 - 517 983 34%
Services & Charges
Professional Services - 14,260 80,000 256,624 44,865 50,859 95,724 160,900 37%
Printing & Advertising - 2,025 3,000 3,000 190 1,255 1,445 1,555 48%
Education & Training - 1,000 100,000 55,000 - - - 55,000 0%
Travel - - 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - 50 - - - - - - -
Interfund Allocations - 18,942 63,404 63,404 26,416 - 26,416 36,988 42%
Other Services & Charges - 2,843 8,500 8,500 102 - 102 8,398 1%
Total Services & Charges - 39,119 264,904 396,528 71,574 52,114 123,688 272,841 31%
Capital - - - - - - - - -
Total Expenditures - 254,986 568,390 700,014 181,850 52,114 233,964 466,051 33%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income - 400 - - - - - -
Donations - 50,000 - - - - - -
Total Revenue - 50,400 35,000 35,000 - - 35,000 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel (3 positions), supplies, and services associated with Diversity & Inclusion were
transferred out of the Controller's budget and budgeted in this division going forward.
The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance
on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities.
Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
47
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Human Rights Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 116,754 134,381 238,622 238,622 46,003 - 46,003 192,619 19%
Fringe Benefits 30,779 49,745 90,378 90,378 19,035 - 19,035 71,343 21%
Total Personnel 147,533 184,125 329,000 329,000 65,038 - 65,038 263,962 20%
Supplies 1,022 765 1,000 1,000 681 288 969 31 97%
Services & Charges
Professional Services 2,902 819 1,070 3,070 1,855 578 2,434 637 79%
Printing & Advertising - 347 1,571 1,571 250 - 250 1,321 16%
Education & Training 2,320 600 2,500 2,500 - - - 2,500 0%
Repairs & Maintenance 9,275 9,716 9,200 9,393 3,580 5,443 9,022 370 96%
Interfund Allocations 49,491 27,145 46,175 46,175 19,239 - 19,239 26,936 42%
Other Services & Charges 44,701 44,073 48,076 46,286 17,516 7,422 24,938 21,348 54%
Total Services & Charges 108,689 82,700 108,592 108,995 42,440 13,443 55,883 53,112 51%
Capital - - - - - - - - -
Total Expenditures 257,243 267,591 438,592 438,995 108,159 13,731 121,890 317,105 28%
Revenue
Other Income 39,613 30,069 30,000 30,000 30,022 30,022 (22) 100%
Total Revenue 39,613 30,069 30,000 30,000 30,022 30,022 (22) 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing,
public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The
Human Rights Commission provides keys to unlock the doors of discrimination.
In 2017, the South Bend Human Rights Commission entered into an interlocal agreement with St. Joseph County. In 2019, the South Bend Human Rights Commission handled 4,279
inquiries, both city and county. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls
for the County to reimburse HRC in the amount of $30,000 per year to support the costs associated with the increased caseload.
In 2021, the Director of Human Rights position was added back. The Director of Human Rights will serve on the senior leadership team of the Office of Diversity and Inclusion and
provide strategic leadership for the administration, operation, and functions of the Human Rights Commission in accordance with the City of South Bend Human Rights Ordinance
and St. Joseph County Human Rights Ordinance. The director shall manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims
in housing, employment, public accommodations, and education.
This division is funded by property tax revenue collected in the General Fund. Starting in 2019, as part of the interlocal agreement, St Joseph County will pay $30,000 a year to support
the HRC. Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human
Rights Federal Grant Fund (#258).
48
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name Legal Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 798,210 907,628 996,152 996,152 416,361 - 416,361 579,791 42%
Fringe Benefits 251,604 298,375 345,475 345,475 136,925 - 136,925 208,550 40%
Total Personnel 1,049,814 1,206,003 1,341,627 1,341,627 553,286 - 553,286 788,341 41%
Supplies 1,771 3,568 3,550 3,550 144 - 144 3,406 4%
Services & Charges
Professional Services 475 1,440 2,550 2,550 - - - 2,550 0%
Printing & Advertising - 106 500 500 - - - 500 0%
Education & Training 10,998 8,063 11,000 11,021 84 21 105 10,916 1%
Travel 2,804 - 5,000 4,000 - - - 4,000 0%
Repairs & Maintenance - 100 - - - - - - -
Interfund Allocations 96,719 62,820 174,889 174,889 72,871 - 72,871 102,018 42%
Other Services & Charges 14,804 16,929 18,800 21,029 6,838 9,405 16,243 4,786 77%
Total Services & Charges 125,800 89,458 212,739 213,989 79,793 9,426 89,219 124,770 42%
Capital - - - - - - - - -
Total Expenditures 1,177,385 1,299,029 1,557,916 1,559,166 633,223 9,426 642,648 916,517 41%
Revenue
Charges for Services 66,475 135,710 91,799 91,799 22,836 22,836 68,963 25%
Other Income 394 - - - - - - -
Interfund Allocation Reimb 54,689 56,529 - - - - - -
Total Revenue 121,558 192,239 91,799 91,799 22,836 22,836 68,963 25%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment
Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant
City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
86% of the Legal Department's budget is for the wages and benefits of its tweleve (12) full-time staff members and seasonal interns. From 2020 to 2021, the personnel budget
increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position
is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters.
Interfund allocations have increased as a result of a Worker's Compensation claim allocated to Legal between 2017-2019. All other items in the "Services and Charges" category have
been decreased.
49
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Engineering Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,630,795 1,680,220 1,816,881 1,816,881 734,190 - 734,190 1,082,691 40%
Fringe Benefits 515,864 588,063 645,176 645,176 249,529 735 250,264 394,912 39%
Total Personnel 2,146,659 2,268,284 2,462,057 2,462,057 983,719 735 984,454 1,477,603 40%
Supplies 12,665 5,144 22,700 22,700 2,358 210 2,568 20,132 11%
Services & Charges
Professional Services 139,573 151,673 150,000 361,831 58,402 163,222 221,624 140,208 61%
Printing & Advertising 3,520 1,872 8,535 9,567 1,237 495 1,731 7,836 18%
Education & Training 7,953 1,500 21,000 21,000 271 - 271 20,729 1%
Travel 9,682 3,762 15,250 15,273 840 23 863 14,410 6%
Repairs & Maintenance 4,840 5,718 26,500 26,500 3,564 - 3,564 22,936 13%
Interfund Allocations 365,366 418,440 567,032 567,032 236,261 - 236,261 330,771 42%
Debt Service Principal 14,637 10,755 8,259 8,259 2,238 - 2,238 6,021 27%
Debt Service Interest & Fees 407 194 624 624 34 - 34 590 5%
Other Services & Charges 18,918 12,314 21,300 21,741 1,692 441 2,133 19,608 10%
Total Services & Charges 564,896 606,228 818,500 1,031,827 304,540 164,181 468,720 563,109 45%
Capital - - - - - - - - -
Total Expenditures 2,724,221 2,879,656 3,303,257 3,516,584 1,290,617 165,126 1,455,743 2,060,844 41%
Revenue
Licenses & Permits 160,730 161,952 127,000 127,000 52,880 52,880 74,120 42%
Charges for Services 136,717 415,210 192,000 192,000 48,000 48,000 144,000 25%
Other Income 10,321 21,032 5,000 5,000 - - 5,000 0%
Interfund Allocation Reimb 1,400,059 1,436,881 1,449,233 1,449,233 603,843 603,843 845,390 42%
Total Revenue 1,707,827 2,035,075 1,773,233 1,773,233 704,723 704,723 1,068,510 40%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement
(ESA) agreement with the Department of Community Investment (DCI).
Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those
engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue.
The Engineering division's budget is primarily personnel costs. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for
permanent part-time engineers. Supplies include office supplies and supplies for engineers to perform field work. Professional Services include consulting and design services for
various Public Works projects.
50
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 81,071 85,683 85,548 85,548 - - - 85,548 0%
Fringe Benefits 26,572 27,950 28,965 28,965 - - - 28,965 0%
Total Personnel 107,643 113,634 114,513 114,513 - - - 114,513 0%
Supplies 3,934 23,361 1,250 1,338 - 88 88 1,250 7%
Services & Charges
Professional Services 37,201 74,584 53,000 79,902 3,000 - 3,000 76,902 4%
Printing & Advertising - - 675 675 - - - 675 0%
Education & Training 18 86 1,400 1,400 - - - 1,400 0%
Travel 201 - 2,162 2,162 - - - 2,162 0%
Interfund Allocations 19,234 9,740 20,146 20,146 8,393 - 8,393 11,753 42%
Other Services & Charges 3,487 12,760 6,000 6,000 - 500 500 5,500 8%
Total Services & Charges 60,142 97,171 83,383 110,285 11,393 500 11,893 98,392 11%
Capital - - - - - - - - -
Total Expenditures 171,719 234,165 199,146 226,136 11,393 588 11,981 214,155 5%
Revenue
Other Income - 9,299 - - - - - -
Total Revenue - 9,299 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of
Sustainability is a division of the Department of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates.
Professional services are for climate action and climate adaptation planning. Rate case participation will not be funded by Sustainability except for specific renewable or efficiency
actions at the Indiana Utility Regulatory Commission (IURC). No implementation activity or capital projects will be schedule for 2021. The Office of Sustainability will not install any
electric vehicle chargers, however intends to install, one per year thereafter for the next several years. Therefore showing a decrease in supplies, services and capital.
Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222).
51
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 244,129 225,247 263,032 263,032 96,871 - 96,871 166,161 37%
Fringe Benefits 40,651 37,207 57,140 57,140 15,724 - 15,724 41,416 28%
Total Personnel 284,780 262,454 320,172 320,172 112,595 - 112,595 207,577 35%
Supplies 43,669 10,067 30,850 30,850 2,903 - 2,903 27,947 9%
Services & Charges
Professional Services 12,054 31,982 44,051 58,392 9,100 5,241 14,341 44,051 25%
Printing & Advertising 594 139 1,200 1,200 - - - 1,200 0%
Education & Training 4,769 676 3,624 3,624 - - - 3,624 0%
Travel 10,609 726 10,006 10,006 - - - 10,006 0%
Repairs & Maintenance - - 400 400 - - - 400 0%
Other Services & Charges 1,125 1,755 7,180 7,180 841 - 841 6,339 12%
Total Services & Charges 29,151 35,278 66,461 80,802 9,941 5,241 15,182 65,620 19%
Capital - - - - - - - - -
Total Expenditures 357,600 307,799 417,483 431,824 125,438 5,241 130,679 301,144 30%
Revenue
Intergov./ Grants 117,240 176,231 177,238 177,238 118,518 118,518 58,720 67%
Interfund Transfers In 135,000 105,000 120,000 120,000 50,000 50,000 70,000 42%
Total Revenue 252,240 281,231 297,238 297,238 168,518 168,518 128,720 57%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps
members. This is a division of the Department of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and interfund transfers in from City departments that benefit from the
AmeriCorps program.
• Living Allowance line item = largest increase. Due to 1) additional members awarded by AmeriCorps and 2) assumed 10% increase in living allowance beginning in Sept. 2021 (to be
covered by increase in grant award June 2021). Additional members will serve in DCI, SBFD, and other depts. Additional members have minimal impact on program overhead or
staffing costs.
• Supplies, services and charges decrease as program becomes established and startup tasks and purchases have been completed.
• AmeriCorps is a reimbursement grant, so the City is required to budget for the total cost of the program. While the program grows to serve more residents and provide capacity to
more City programs, the proportion of expenses reimbursed by a grant increases every year. In other words, the percent of total costs that the City matches decreases every year.
52
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name Police Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 17,218,225 15,563,454 16,627,644 16,645,444 6,937,819 - 6,937,819 9,707,625 42%
Fringe Benefits 5,275,228 5,423,162 5,468,221 5,450,421 2,328,093 - 2,328,093 3,122,328 43%
Total Personnel 22,493,452 20,986,615 22,095,865 22,095,865 9,265,912 - 9,265,912 12,829,953 42%
Supplies 905,823 767,165 1,152,960 1,208,016 373,433 134,778 508,211 699,805 42%
Services & Charges
Professional Services 657,704 765,305 710,000 753,666 125,787 7,505 133,292 620,374 18%
Printing & Advertising - 3,288 24,721 24,721 5,028 219 5,247 19,475 21%
Utilities 185,066 170,952 174,408 174,408 69,156 - 69,156 105,252 40%
Education & Training 350 426 - 100 99 - 99 1 99%
Travel 1,339 1,648 250 250 - - - 250 0%
Repairs & Maintenance 906,259 871,987 980,199 1,013,972 382,802 1,550 384,352 629,621 38%
Interfund Allocations 4,333,272 3,651,431 4,863,457 4,863,457 2,026,441 - 2,026,441 2,837,016 42%
Debt Service Principal 137,083 139,178 141,306 141,306 70,385 - 70,385 70,921 50%
Debt Service Interest & Fees 5,837 3,742 1,616 1,616 1,076 - 1,076 540 67%
Grants & Subsidies 3,026 5,635 57,000 57,000 3,289 2,100 5,389 51,611 9%
Other Services & Charges 252,846 272,619 349,908 377,728 170,610 42,913 213,523 164,205 57%
Interfund Transfers Out 26,423 - - - - - - - -
Total Services & Charges 6,509,206 5,886,212 7,302,865 7,408,224 2,854,672 54,286 2,908,958 4,499,266 39%
Capital 102,885 - - - - - - - -
Total Expenditures 30,011,366 27,639,992 30,551,690 30,712,105 12,494,017 189,065 12,683,082 18,029,024 41%
Revenue
Charges for Services - 8,316 - - - - - -
Other Income 613,356 655,931 457,000 457,000 77,706 77,706 379,294 17%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In - 1,547,272 - - - - - -
Total Revenue 613,356 2,211,518 464,500 464,500 77,706 77,706 386,794 17%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build
and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the
University of Notre Dame police officers.
In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
2021 Changes to Budgeted Personnel
+1 Crime Resource Specialist, +2 Police Recruits, –5 Sworn Officers, –2 Records Clerk Positions (eliminate third shift of Records Division and close overnight, dedicated phone with
direct line to 911 center will be available for emergencies), –1 Director of Civilian Services
Supplies
• Taser purchases - $110,000 per year until 2023
Services & Charges
• ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police
to gunfire.
• Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021.
• Grants & Subsidies - Increase for the expansion of the Police Athletic League (PAL) Program. Funding for the PAL Program is also budgeted in the C.O.P.S. M.O.R.E. Grant Fund
(#295).
53
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 395,207 463,759 463,759 153,456 - 153,456 310,303 33%
Fringe Benefits - 142,250 167,982 167,982 51,985 - 51,985 115,997 31%
Total Personnel - 537,456 631,741 631,741 205,441 - 205,441 426,300 33%
Supplies - 15,373 17,000 18,113 8,142 509 8,651 9,462 48%
Services & Charges
Professional Services - 8 - - - - - - -
Interfund Allocations - - 148,571 148,571 61,904 - 61,904 86,667 42%
Other Services & Charges - - - - - - - - -
Total Services & Charges - 8 148,571 148,571 61,904 - 61,904 86,667 42%
Capital - - - - - - - - -
Total Expenditures - 552,838 797,312 798,425 275,487 509 275,996 522,429 35%
Revenue
Charges for Services - 7,756 - - 6,994 6,994 (6,994) -
Total Revenue - 7,756 - - 6,994 6,994 (6,994) -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for
services and billable charges are determined.
Personnel & Supplies
In 2020, seven (7) existing positions were transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget
from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab.
Lab Information Management System (LIMS)
In order to manage the workflow and be able to bill other agencies, the City received a grant in 2020 to purchase a Lab Information Management System (LIMS) software solution.
LIMS tracks the chain of custody of evidence, test results, and other lab information. In 2020, the City was also awarded a grant to purchase a new lab microscope. The new
microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope.
Interfund Allocations
Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation.
54
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Department Name Fire Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 12,884,584 16,374,216 16,126,290 16,228,290 6,596,975 - 6,596,975 9,631,315 41%
Fringe Benefits 3,938,049 5,397,609 5,452,133 5,350,133 2,301,834 - 2,301,834 3,048,299 43%
Total Personnel 16,822,632 21,771,825 21,578,423 21,578,423 8,898,810 - 8,898,810 12,679,614 41%
Supplies 585,336 591,801 666,391 711,569 277,167 34,122 311,289 400,281 44%
Services & Charges
Professional Services 294,517 233,686 204,000 233,298 72,723 149,321 222,044 11,253 95%
Printing & Advertising - 2,063 22,214 12,380 1,587 329 1,915 10,465 15%
Utilities 287,600 293,257 340,000 340,000 135,327 - 135,327 204,673 40%
Education & Training 51,604 67,844 73,000 73,000 38,236 1,977 40,213 32,787 55%
Travel 38,139 6,318 20,500 20,771 870 271 1,141 19,630 5%
Repairs & Maintenance 1,042,780 1,159,796 1,032,000 1,036,720 382,920 42,192 425,112 611,608 41%
Interfund Allocations 1,979,778 1,890,530 2,493,373 2,493,373 1,038,899 - 1,038,899 1,454,474 42%
Other Services & Charges 5,702 39,047 38,500 53,287 21,027 4,485 25,512 27,775 48%
Interfund Transfers Out 608,052 - - - - - - - -
Total Services & Charges 4,308,172 3,692,540 4,223,587 4,262,828 1,691,588 198,575 1,890,163 2,372,665 44%
Capital - - - - - - - - -
Total Expenditures 21,716,141 26,056,166 26,468,401 26,552,821 10,867,565 232,697 11,100,261 15,452,560 42%
Revenue
Intergov./ Grants 302,484 14,866 - - - - - -
Licenses & Permits - 19,227 24,000 24,000 8,364 8,364 15,636 35%
Charges for Services 409 337 4,500 4,500 149 149 4,351 3%
Donations 345 420 87,800 87,800 - - 87,800 0%
Other Income 11,447 6,033 1,000 1,000 792 792 208 79%
Interfund Transfers In - 3,474,135 707,215 707,215 607,079 607,079 100,136 86%
Total Revenue 314,685 3,515,018 824,515 824,515 616,384 616,384 208,131 75%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
2021 is the fourth year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2020 to 2021 is reflected. The South Bend Fire Department conducts
recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian
recruit positions for 21 weeks.
- In 2021, the Community Paramedic Program will continue to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the
emergency room. This program proved to be very successful and an additional position was added in 2020 to expand the program and work with even more citizens to prevent
unnecessary calls and trips to the emergency room.
- In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously
accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures
related to billing are accounted for in separate division in the General Fund.
- Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287).
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees.
In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
55
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Fire Training Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Supplies - 13,842 5,000 5,000 2,849 - 2,849 2,151 57%
Services & Charges
Utilities - 5,729 33,000 33,000 5,121 - 5,121 27,879 16%
Repairs & Maintenance - 10,605 110,000 110,000 635 - 635 109,365 1%
Total Services & Charges - 16,334 143,000 143,000 5,756 - 5,756 137,244 4%
Capital - - - - - - - - -
Total Expenditures - 30,175 148,000 148,000 8,605 - 8,605 139,395 6%
Revenue
Charges for Services - 1,050 50,000 50,000 - - 50,000 0%
Total Revenue - 1,050 50,000 50,000 - - 50,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training.
This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training
Center. Recruitment Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade
can be seen in the Fire Station #9 Bond Capital Fund (#451).
56
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 138,124 150,859 150,859 60,757 - 60,757 90,102 40%
Fringe Benefits - 75,881 75,932 75,932 32,989 - 32,989 42,943 43%
Total Personnel - 214,005 226,791 226,791 93,746 - 93,746 133,045 41%
Supplies - 232,073 332,900 339,032 168,717 5,560 174,278 164,754 51%
Services & Charges
Professional Services - 14,058 80,610 54,735 8,280 6,236 14,515 40,220 27%
Printing & Advertising - 220 12,200 12,200 - - - 12,200 0%
Education & Training - 66,239 4,000 14,000 7,312 2,462 9,774 4,226 70%
Repairs & Maintenance - 2,640 133,600 143,600 520 3,184 3,704 139,896 3%
Interfund Allocations - 10,159 - - - - - - -
Other Services & Charges - 52,907 20,000 26,000 17,491 - 17,491 8,509 67%
Total Services & Charges - 146,224 250,410 250,535 33,602 11,881 45,484 205,051 18%
Capital - - - - - - - - -
Total Expenditures - 592,302 810,101 816,358 296,066 17,441 313,507 502,850 38%
Revenue
Charges for Services - 3,491,328 3,593,000 3,593,000 1,882,101 1,882,101 1,710,899 52%
Fines, Forfeitures, and Fees - - - - 11 11 (11) -
Other Income - 186 - - 519 519 (519) -
Total Revenue - 3,491,515 3,593,000 3,593,000 1,882,631 1,882,631 1,710,369 52%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its
own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund
simplified accounting.
This budget covers the cost of four (4) EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative
maintenance and repairs to EMS equipment.
Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire
Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
57
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 381,917 285,767 539,806 539,806 167,510 - 167,510 372,296 31%
Fringe Benefits 147,033 131,601 230,491 231,051 78,297 560 78,857 152,194 34%
Total Personnel 528,950 417,368 770,297 770,857 245,807 560 246,367 524,490 32%
Supplies 20,954 22,110 25,000 25,200 4,802 922 5,723 19,477 23%
Services & Charges
Professional Services 2,160 2,518 10,200 15,673 - 5,473 5,473 10,200 35%
Printing & Advertising 43,730 15,702 60,000 72,973 5,440 13,146 18,586 54,387 25%
Utilities 128,031 112,645 139,100 139,100 41,105 - 41,105 97,995 30%
Education & Training 2,938 - - 585 - 585 585 - 100%
Travel 5,648 1,469 - - - - - - -
Repairs & Maintenance 85,650 34,268 100,000 106,380 15,659 37,859 53,517 52,862 50%
Interfund Allocations 240,405 210,875 237,973 237,973 99,156 - 99,156 138,817 42%
Other Services & Charges 10,358 11,433 18,350 19,833 5,826 4,611 10,437 9,396 53%
Interfund Transfers Out - 175,579 - - - - - - -
Total Services & Charges 518,920 564,488 565,623 592,516 167,186 61,673 228,859 363,657 39%
Capital 22,230 - - - - - - - -
Total Expenditures 1,091,053 1,003,966 1,360,920 1,388,573 417,795 63,155 480,950 907,624 35%
Revenue
Charges for Services 1,220,096 317,745 700,000 700,000 28,586 28,586 671,414 4%
Other Income 46,536 5,930 25,000 25,000 1,141 1,141 23,859 5%
Interfund Allocation Reimb - 40,118 86,746 86,746 36,143 36,143 50,603 42%
Interfund Transfers In - 55,367 - - - - - -
Total Revenue 1,266,632 419,160 811,746 811,746 65,870 65,870 745,876 8%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the
Department of Venues, Parks & Arts.
This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the
remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00
deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the
Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement.
There are many Personnel changes in 2021. The Manager I-Assistant Box Office position is not funded and was eliminated. The Manager-Assistant Facility Operations position was
transferred from the Palais Royale Division to the Morris PAC Division (within the General Fund #101). The Marketing Manager position was transferred back from the VPA
Experience Division to the Morris PAC Division (from Fund #201 to #101). The Manager Facility Operations (MPAC) position will continue to be paid out of the Morris PAC
Division and the associated wages and benefits will be 100% allocated back to the Parking Garage Fund (#601). The General Manager-Venues position will continue to be paid out of
the Century Center Operations Fund (#670) and the associated wages and benefits will be allocated back to the Morris PAC Division at 50% (this expense is part of interfund
allocations).
In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris Performing Arts Center was shut down for several months during 2020 and several employees were furloughed. As a result, 2020 actual
expenditures for wages & benefits were much lower as compared to prior years.
58
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 88,606 28,543 - - - - - - -
Fringe Benefits 49,675 28,243 - - - - - - -
Total Personnel 138,282 56,786 - - - - - - -
Supplies 5,181 5,031 5,000 5,000 654 99 753 4,247 15%
Services & Charges
Printing & Advertising 21,346 3,693 - 300 - 300 300 - 100%
Utilities 88,730 80,505 92,000 92,000 33,191 - 33,191 58,809 36%
Repairs & Maintenance 54,179 26,223 61,000 68,315 7,755 20,200 27,955 40,360 41%
Interfund Allocations 48,511 43,637 45,407 45,407 18,926 - 18,926 26,481 42%
Other Services & Charges 2,181 5,539 14,640 14,734 3,237 9,679 12,916 1,818 88%
Total Services & Charges 214,947 159,596 213,047 220,756 63,110 30,179 93,289 127,468 42%
Capital - - - - - - - - -
Total Expenditures 358,410 221,414 218,047 225,756 63,764 30,278 94,041 131,715 42%
Revenue
Charges for Services 197,585 88,843 42,000 142,400 54,463 54,463 87,937 38%
Other Income 18,694 4,966 100,400 - - - - -
Total Revenue 216,280 93,809 142,400 142,400 54,463 54,463 87,937 38%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space. Other Income is the reimbursement from the
caterer for utilities and LaSalle Grill for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris
Performing Arts Center budget (within the same fund) and one position was eliminated (Administrative Assistant I). All utilities are paid for by the City and will be reimbursed by the
caterer (included in the Other Income). All other expenses were reduced or eliminated.
59
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 1,319,717 1,319,717 1,721,533 43%
Intergov./ Grants - - - - 118,046 118,046 (118,046) -
Licenses & Permits 3,150 300 3,000 3,000 675 675 2,325 23%
Charges for Services 253,301 290,475 232,670 232,670 147,888 147,888 84,782 64%
Interest Earnings 165,725 39,751 26,878 26,878 12,985 12,985 13,893 48%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 5,300 24,057 24,057 (18,757) 454%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 62,565 62,565 87,598 42%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 1,458,331 1,458,331 2,041,669 42%
Total Revenue 7,663,825 10,238,117 6,959,261 6,959,261 3,144,263 3,144,263 3,814,997 45%
Expenditures by Activity
Streets / Traffic & Lighting 9,441,018 7,154,221 7,146,111 8,947,037 4,752,935 508,832 5,261,767 3,685,270 59%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 504,453 225,584 730,037 1,222,441 37%
Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 5,257,388 734,416 5,991,804 4,907,711 55%
Expenditures by Type
Personnel
Salaries & Wages 2,602,952 2,715,345 2,994,880 2,992,926 1,339,104 - 1,339,104 1,653,822 45%
Fringe Benefits 970,717 1,138,382 1,240,258 1,242,212 558,316 - 558,316 683,896 45%
Total Personnel 3,573,668 3,853,726 4,235,138 4,235,138 1,897,420 - 1,897,420 2,337,718 45%
Supplies 1,080,335 1,065,253 764,833 850,775 530,403 31,417 561,820 288,955 66%
Services & Charges
Professional Services 645,007 255,097 483,476 955,664 196,610 225,584 422,194 533,470 44%
Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20%
Utilities 49,037 44,364 48,231 48,231 23,815 - 23,815 24,416 49%
Education & Training 9,540 13,900 15,000 15,000 645 2,200 2,845 12,155 19%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 424,771 699,746 555,941 593,229 421,383 34,750 456,134 137,096 77%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 591,565 - 591,565 828,191 42%
Debt Service Principal 734,901 590,097 920,461 920,461 436,279 - 436,279 484,182 47%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 20,564 - 20,564 26,681 44%
Other Services & Charges 177,033 165,904 128,070 129,658 1,959 464 2,423 127,235 2%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,217,408 3,335,174 3,626,430 4,137,494 1,693,458 262,999 1,956,457 2,181,037 47%
Capital 64,316 102,840 - 1,676,108 1,136,108 440,000 1,576,108 100,000 94%
Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 5,257,388 734,416 5,991,804 4,907,710 55%
Net Surplus / (Deficit) (3,271,902) 1,881,123 (1,667,140) (3,940,254) (2,113,125) (2,847,541)
Beginning Cash Balance 7,993,003 4,743,203 6,607,820
Cash Adjustments 22,101 (16,506) -
Ending Cash Balance 4,743,203 6,607,820 2,667,566 4,292,956
Cash Reserves Target 2,733,932 2,089,248 2,724,879
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the
Department of Public Works.
• Streets: The Streets Division repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to
plowing snow in the winter. Additionally, Streets maintains around 398 miles of alley surface. Also operating under the Streets Division is Unit 211, a 24/7 response vehicle that works
with the South Bend Police Department and the South Bend Fire Department for emergencies.
• Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction
areas for the Offices of Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up
traffic control for events. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc.
• Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the
locations to be reviewed by Engineering for bidding as a public works project.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. Gas tax
revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors.
Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. In April 2017,
Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge
taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to
changes to the State's distribution formula which keeps more funds at the State level. As this fund's revenues decrease, the City continues to use income tax revenues to support the
current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404).
Streets Division - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets
earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the
Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at
$400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251).
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work
production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019.
60
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name MVH Restricted Fund Fund Number 266
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 1,319,717 1,319,717 1,721,533 43%
Interest Earnings 15,007 12,589 187 187 4,512 4,512 (4,325) 2413%
Total Revenue 3,224,058 2,997,747 3,041,437 3,041,437 1,324,228 1,324,228 1,717,208 44%
Expenditures by Type
Personnel
Salaries & Wages 290,561 221,144 353,095 353,095 17,292 - 17,292 335,803 5%
Fringe Benefits 148,185 103,529 140,277 140,277 7,694 - 7,694 132,583 5%
Total Personnel 438,746 324,673 493,372 493,372 24,987 - 24,987 468,386 5%
Supplies 1,355,841 1,165,290 1,189,768 1,205,112 135,042 200,457 335,499 869,613 28%
Services & Charges
Professional Services - - - 250,000 57,857 191,843 249,700 300 100%
Repairs & Maintenance 774,629 1,042,462 1,358,110 1,512,302 218,977 406,209 625,186 887,117 41%
Total Services & Charges 774,629 1,042,462 1,358,110 1,762,302 276,833 598,052 874,885 887,417 50%
Capital - - - 15,800 - 15,800 15,800 - 100%
Total Expenditures 2,569,216 2,532,426 3,041,250 3,476,587 436,862 814,310 1,251,171 2,225,416 36%
Net Surplus / (Deficit) 654,842 465,321 187 (435,150) 887,367 73,057
Beginning Cash Balance - 650,402 1,126,297
Cash Adjustments (4,440) 10,574 -
Ending Cash Balance 650,402 1,126,297 691,147 2,010,144
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. This fund
receives gas tax and wheel tax revenue from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which
takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed
monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
61
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,418,102 5,970,315 6,082,500 6,082,500 2,639,434 2,639,434 3,443,066 43%
Intergov./ Grants - - - - 118,046 118,046 (118,046) -
Licenses & Permits 3,150 300 3,000 3,000 675 675 2,325 23%
Charges for Services 253,301 290,475 232,670 232,670 147,888 147,888 84,782 64%
Interest Earnings 180,733 52,340 27,065 27,065 17,496 17,496 9,569 65%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 5,300 24,057 24,057 (18,757) 454%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 62,565 62,565 87,598 42%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 1,458,331 1,458,331 2,041,669 42%
Total Revenue 10,887,884 13,235,863 10,000,698 10,000,698 4,468,491 4,468,491 5,532,206 45%
Expenditures by Fund
Motor Vehicle Highway (#202) 10,935,727 8,356,994 8,626,401 10,899,515 5,257,388 734,416 5,991,804 4,907,711 55%
MVH Restricted (#266)2,569,216 2,532,426 3,041,250 3,476,587 436,862 814,310 1,251,171 2,225,415 36%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,376,102 5,694,250 1,548,726 7,242,975 7,133,126 50%
Expenditures by Activity
Streets / Traffic & Lighting 12,010,234 9,686,646 10,187,361 12,423,623 5,189,797 1,323,141 6,512,938 5,910,685 52%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 504,453 225,584 730,037 1,222,441 37%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,376,102 5,694,250 1,548,726 7,242,975 7,133,126 50%
Expenditures by Type
Personnel
Salaries & Wages 2,893,512 2,936,488 3,347,975 3,346,021 1,356,396 - 1,356,396 1,989,625 41%
Fringe Benefits 1,118,902 1,241,911 1,380,535 1,382,489 566,010 - 566,010 816,479 41%
Total Personnel 4,012,414 4,178,400 4,728,510 4,728,510 1,922,406 - 1,922,406 2,806,104 41%
Supplies 2,436,176 2,230,544 1,954,601 2,055,887 665,444 231,875 897,319 1,158,568 44%
Services & Charges
Professional Services 645,007 255,097 483,476 1,205,664 254,467 417,427 671,894 533,770 56%
Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20%
Utilities 49,037 44,364 48,231 48,231 23,815 - 23,815 24,416 49%
Education & Training 9,540 13,900 15,000 15,000 645 2,200 2,845 12,155 19%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 1,199,400 1,742,208 1,914,051 2,105,532 640,360 440,959 1,081,319 1,024,212 51%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 591,565 - 591,565 828,191 42%
Debt Service Principal 734,901 590,097 920,461 920,461 436,279 - 436,279 484,182 47%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 20,564 - 20,564 26,681 44%
Other Services & Charges 177,033 165,904 128,070 129,658 1,959 464 2,423 127,235 2%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,992,037 4,377,636 4,984,540 5,899,797 1,970,291 861,051 2,831,342 3,068,453 48%
Capital 64,316 102,840 - 1,691,908 1,136,108 455,800 1,591,908 100,000 94%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,376,102 5,694,250 1,548,726 7,242,975 7,133,125 50%
Net Surplus / (Deficit) (2,617,060) 2,346,444 (1,666,953) (4,375,404) (1,225,758) (2,774,484)
Beginning Cash Balance 7,993,003 5,393,605 7,734,117
Cash Adjustments 17,661 (5,932) -
Ending Cash Balance 5,393,605 7,734,117 3,358,713 6,303,100
Motor Vehicle Highway Budget Summary - Fund 202 & 266
62
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Local Road & Street Fund Number 251
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,858,579 1,781,618 1,539,462 1,539,462 787,539 787,539 751,923 51%
Intergov./ Grants 117,020 101,082 350,000 350,000 156,308 156,308 193,692 45%
Interest Earnings 132,553 43,781 7,007 7,007 10,713 10,713 (3,706) 153%
Other Income 38,375 18,968 - - - - - -
Interfund Transfers In 2,500,000 - - - - - - -
Total Revenue 4,646,528 1,945,448 1,896,469 1,896,469 954,560 954,560 941,909 50%
Expenditures by Type
Supplies 63,646 4,468 350,000 400,548 31,264 28,062 59,326 341,222 15%
Services & Charges
Professional Services 175,032 200,078 80,000 754,276 108,145 434,838 542,983 211,293 72%
Repairs & Maintenance 376,289 795,967 - 743,974 244,985 283,019 528,004 215,970 71%
Other Services & Charges 5,000 2,094 15,000 15,000 3,181 3,341 6,522 8,478 43%
Interfund Transfers Out 617,569 1,000,000 2,000,000 2,000,000 833,331 - 833,331 1,166,669 42%
Total Services & Charges 1,173,890 1,998,139 2,095,000 3,513,250 1,189,642 721,198 1,910,840 1,602,410 54%
Capital 2,095,286 1,552,078 300,000 915,452 465,761 206,622 672,383 243,069 73%
Total Expenditures 3,332,822 3,554,685 2,745,000 4,829,250 1,686,667 955,883 2,642,549 2,186,701 55%
Net Surplus / (Deficit) 1,313,706 (1,609,236) (848,531) (2,932,781) (732,107) (1,687,989)
Beginning Cash Balance 3,919,938 5,233,148 3,632,884
Cash Adjustments (495) 8,971 -
Ending Cash Balance 5,233,148 3,632,884 700,102 2,969,676
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance,
restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare
projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed
by the State, which takes into account population, road and street mileage and other factors. This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019,
$2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement
Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There
is no cash reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements. Outsourced paving expenses will be reduced in this fund for 2021 as those
expenses can be covered by the infrastructure bond.
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund
(#265). The transfer from this fund will be suspended in 2021 and the matching portion will be covered by the proposed new infrastructure bond (TBD). In 2022, this fund will
resume the $1,000,000 matching transfer.
Cash Reserves Target
No reserve requirement
63
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 144,097 - - - - - -
Interest Earnings 10,922 1,257 129 129 790 790 (661) 612%
Other Income 92,453 - - - 1,500 1,500 (1,500) -
Total Revenue 103,375 145,354 129 129 2,290 2,290 (2,161) 1775%
Expenditures by Type
Services & Charges
Professional Services 257,469 17,856 - 6,004 3,762 2,242 6,004 - 100%
Total Services & Charges 257,469 17,856 - 6,004 3,762 2,242 6,004 - 100%
Capital 434,025 31,938 - 103,459 20,166 83,293 103,459 - 100%
Total Expenditures 691,494 49,793 - 109,463 23,927 85,536 109,463 - 100%
Net Surplus / (Deficit)(588,119) 95,560 129 (109,334) (21,638) (107,174)
Beginning Cash Balance 757,509 170,735 266,588
Cash Adjustments 1,345 293 -
Ending Cash Balance 170,735 266,588 157,254 244,950
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure
expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into
the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated once all funds are spent.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
64
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 553,253 1,102,365 1,000,000 1,141,172 141,172 141,172 1,000,000 12%
Interest Earnings 10,466 7,642 10 10 2,771 2,771 (2,761) 27714%
Other Income - - - - - - - -
Interfund Transfers In 553,253 1,522,365 1,000,000 1,000,000 141,172 141,172 858,828 14%
Total Revenue 1,116,972 2,632,372 2,000,010 2,141,182 285,115 285,115 1,856,067 13%
Expenditures by Type
Services & Charges
Repairs & Maintenance 996,856 1,691,081 2,000,000 3,395,480 1,138,240 1,582,144 2,720,384 675,096 80%
Other Services & Charges - - - - - - - - -
Transfers Out - - - - - - - - -
Total Services & Charges 996,856 1,691,081 2,000,000 3,395,480 1,138,240 1,582,144 2,720,384 675,096 80%
Capital - - - - - - - - -
Total Expenditures 996,856 1,691,081 2,000,000 3,395,480 1,138,240 1,582,144 2,720,384 675,096 80%
Net Surplus / (Deficit) 120,116 941,291 10 (1,254,298) (853,126) (2,435,270)
Beginning Cash Balance 329,373 449,431 1,391,493
Cash Adjustments (58) 770 -
Ending Cash Balance 449,431 1,391,493 137,195 538,367
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts (SBOA).
- Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020/2021 the City is seeking $1 million in grant funding for each year. In 2020, the matching portion will be funded by an interfund transfer from Local Road & Street Fund
(#251). In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements which will also fund the $1,000,000 matching portion for 2021. In 2022,
Local Road & Street Fund (#251) will resume the interfund transfer match.
This fund also receives revenue from interest earned on the fund's cash balance.
2021 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching
Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public
Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
65
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 668 - - 17,441 17,441 (17,441) -
Interest Earnings 69,658 17,411 7,533 7,533 4,794 4,794 2,739 64%
Other Income 584,181 493,328 493,329 493,329 246,664 246,664 246,665 50%
Total Revenue 653,840 511,407 500,862 500,862 268,899 268,899 231,963 54%
Expenditures by Type
Supplies - - 450,000 450,000 - - - 450,000 0%
Services & Charges
Professional Services 1,502 108,890 - 96,265 10,744 85,521 96,265 - 100%
Repairs & Maintenance 710,820 44,201 - 97,898 - 97,898 97,898 - 100%
Interfund Transfers Out - 522,365 - - - - - - -
Total Services & Charges 712,322 675,455 - 194,163 10,744 183,420 194,163 - 100%
Capital 513,712 649,253 - 102,896 27,855 75,041 102,896 - 100%
Total Expenditures 1,226,034 1,324,708 450,000 747,059 38,599 258,460 297,059 450,000 40%
Net Surplus / (Deficit) (572,194) (813,301) 50,862 (246,197) 230,300 (28,160)
Beginning Cash Balance 2,765,949 2,195,972 1,386,436
Cash Adjustments 2,216 3,765 -
Ending Cash Balance 2,195,972 1,386,436 1,140,239 1,616,736
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a
member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make
expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-
13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this
section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.”
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid
off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
The 2020 adopted budget was $500,000. The 2020 amended budget includes open purchase orders carried forward from 2019 for active capital improvement projects. Therefore, the
overall decrease of $1.2M reflects open projects which most likely will close out in 2020. Also, in 2020, this fund budgeted for the Local Public Agency (LPA) Project Corby-Ironwood-
Rockne intersection improvement consisting of reconstruction of the existing signalized intersection.
For 2021, $450,000 is budgeted for the Streets Division to use for street paving materials.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
66
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2021 Infrastructure Bond Capital Fund Number 455
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - - - - - - - -
Interfund Transfers In - - - 8,601,026 8,601,026 8,601,026 - 100%
Total Revenue - - - 8,601,026 8,601,026 8,601,026 - 100%
Expenditures by Type
Services & Charges
Interfund Transfers Out - - - 1,000,000 141,172 - 141,172 858,828 14%
Total Services & Charges - - - 1,000,000 141,172 - 141,172 858,828 14%
Capital - - - 7,601,026 - 997,663 997,663 6,603,363 13%
Total Expenditures - - - 8,601,026 141,172 997,663 1,138,835 7,462,191 13%
Net Surplus / (Deficit)- - - - 8,459,855 7,462,191
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - 8,459,855
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood
infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt
service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755).
The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest rate of 3.4%. The bond
proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund
to be used towards the approved capital projects.
The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. $1,000,000 will be transferred to the Local Road &
Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT).
67
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,463,922 5,656,106 5,506,237 5,506,237 2,560,121 2,560,121 2,946,116 46%
Interest Earnings 12,252 2,362 - - 205 205 (205) -
Other Income 13,220 98,540 45,500 45,500 44,097 44,097 1,403 97%
Interfund Transfers In - 250,000 965,000 - - - - -
Total Revenue 5,489,395 6,007,008 6,516,737 5,551,737 2,604,422 2,604,422 2,947,314 47%
Expenditures by Type
Personnel
Salaries & Wages 1,030,068 1,151,775 1,146,617 1,146,617 448,407 - 448,407 698,210 39%
Fringe Benefits 421,865 491,924 521,476 521,476 192,962 - 192,962 328,514 37%
Total Personnel 1,451,934 1,643,699 1,668,093 1,668,093 641,370 - 641,370 1,026,724 38%
Supplies 254,413 328,387 472,330 474,822 147,771 2,492 150,263 324,559 32%
Services & Charges
Printing & Advertising - 504 5,193 5,193 - - - 5,193 0%
Education & Training 975 - 20,000 20,000 - - - 20,000 0%
Travel 1,137 - 9,900 9,900 - - - 9,900 0%
Repairs & Maintenance 810,289 1,156,210 995,000 977,000 405,404 - 405,404 571,596 41%
Interfund Allocations 998,406 958,978 1,185,129 1,185,129 493,802 - 493,802 691,327 42%
Other Services & Charges 998,584 1,199,086 1,114,933 1,134,348 451,889 597,988 1,049,877 84,472 93%
Interfund Transfers Out 1,053,026 979,213 1,065,255 1,065,255 501,219 - 501,219 564,036 47%
Total Services & Charges 3,862,416 4,293,991 4,395,410 4,396,825 1,852,314 597,988 2,450,302 1,946,524 56%
Capital - - - - - - - - -
Total Expenditures 5,568,762 6,266,076 6,535,833 6,539,740 2,641,455 600,479 3,241,935 3,297,807 50%
Net Surplus / (Deficit) (79,367) (259,069) (19,096) (988,003) (37,033) (637,512)
Beginning Cash Balance 525,571 449,145 87,032
Cash Adjustments 2,941 (103,044) -
Ending Cash Balance 449,145 87,032 (900,970) (73,085)
Cash Reserves Target 556,876 626,608 653,974
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service.
Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a
trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15). At the end of 2020,
the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The
loan must be repaid by June 30, 2021.
Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional
yard waste totes and overtime wages. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee
increase to cover expenses. Year after year, expenses have continued to increase but revenues have not.
Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The
City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
68
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 5,423 946 - - 20 20 (20) -
Debt Proceeds - 375,000 - - - - - -
Interfund Transfers In 1,053,026 979,213 1,065,255 1,065,255 501,219 501,219 564,036 47%
Total Revenue 1,058,449 1,355,159 1,065,255 1,065,255 501,239 501,239 564,016 47%
Expenditures by Type
Services & Charges
Debt Service Principal 970,891 927,626 1,002,558 1,002,558 493,012 - 493,012 509,546 49%
Debt Service Interest & Fees 67,113 51,027 62,697 62,697 21,340 - 21,340 41,357 34%
Total Services & Charges 1,038,004 978,653 1,065,255 1,065,255 514,352 - 514,352 550,903 48%
Capital - 53,416 - 375,000 - 375,000 375,000 - 100%
Total Expenditures 1,038,004 1,032,069 1,065,255 1,440,255 514,352 375,000 889,352 550,903 62%
Net Surplus / (Deficit)20,445 323,090 - (375,000) (13,113) (388,113)
Beginning Cash Balance 44,494 64,925 388,126
Cash Adjustments (15) 111 -
Ending Cash Balance 64,925 388,126 13,126 375,013
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased
through capital leases which are usually paid off over 5 years.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period. The principal and interest expense budgeted is for capital lease payments for the trucks.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
69
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 18,428,418 19,530,007 18,768,653 18,768,653 7,463,566 7,463,566 11,305,087 40%
Interest Earnings 89,938 29,477 21,605 21,605 14,390 14,390 7,215 67%
Other Income 37,155 30,256 42,500 53,195 (79,665) (79,665) 132,860 -150%
Interfund Allocation Reimb 1,734,889 1,788,327 1,856,424 1,856,424 773,510 773,510 1,082,914 42%
Interfund Transfers In 159,826 83,727 103,534 103,534 18,160 18,160 85,374 18%
Total Revenue 20,450,225 21,461,793 20,792,716 20,803,411 8,189,962 8,189,962 12,613,450 39%
Expenditures by Type
Personnel
Salaries & Wages 3,287,529 3,387,258 3,694,444 3,694,444 1,396,827 - 1,396,827 2,297,617 38%
Fringe Benefits 1,287,012 1,442,985 1,532,758 1,532,758 597,371 1,298 598,669 934,089 39%
Total Personnel 4,574,540 4,830,243 5,227,202 5,227,202 1,994,198 1,298 1,995,496 3,231,706 38%
Supplies 1,499,242 1,266,625 1,430,772 1,595,114 478,550 186,693 665,243 929,871 42%
Services & Charges
Professional Services 891,024 850,848 676,560 968,969 166,461 385,176 551,637 417,332 57%
Printing & Advertising 1,165 2,209 10,359 10,779 866 123 989 9,791 9%
Utilities 769,708 752,924 823,700 823,700 297,613 - 297,613 526,087 36%
Education & Training 10,627 10,322 32,675 43,675 15,504 450 15,954 27,721 37%
Travel 2,386 2,754 18,750 8,750 - - - 8,750 0%
Repairs & Maintenance 321,740 388,841 475,200 627,467 188,388 165,939 354,327 273,140 56%
Interfund Allocations 1,979,352 2,184,334 2,267,793 2,267,793 944,912 - 944,912 1,322,881 42%
Debt Service Principal 396,892 401,882 296,672 296,672 197,138 - 197,138 99,534 66%
Debt Service Interest & Fees 23,014 15,525 8,065 8,065 4,948 - 4,948 3,117 61%
Other Services & Charges 3,008,526 3,097,555 3,539,879 3,789,395 1,283,662 430,510 1,714,172 2,075,224 45%
Interfund Transfers Out 5,539,552 5,166,931 4,954,548 4,954,548 2,064,402 - 2,064,402 2,890,146 42%
PILOT 1,662,624 1,629,442 1,611,201 1,611,201 671,332 - 671,332 939,869 42%
Total Services & Charges 14,606,609 14,503,569 14,715,402 15,411,014 5,835,225 982,197 6,817,422 8,593,592 44%
Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 8,307,973 1,170,188 9,478,161 12,755,169 43%
Net Surplus / (Deficit) (230,166) 861,356 (580,660) (1,429,919) (118,011) (1,288,200)
Beginning Cash Balance 4,618,205 4,204,418 4,840,727
Cash Adjustments (183,621) (225,047) -
Ending Cash Balance 4,204,418 4,840,727 3,410,807 4,477,632
Cash Reserves Target 1,034,020 1,030,022 1,111,667
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for all revenue and operational expenses of the water utility. This fund also provides the monies for debt service obligations, reserve requirements
and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The general source of the water utility's revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 included the final three months of a two phase
increase in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income consists of reimbursements and other miscellaneous type sales. Interfund
Allocation Reimbursement consists of the Utility Customer Service Allocation (allocate the operational costs of the customer service department to benefiting operations including
Sewage Works, Solid Waste, and Project ReLeaf) and the Payroll Cost Allocation (allocate a specified position’s salaries & benefits between the divisions its serves). This fund also
receives interfund transfers from the other water utility funds (#624, 625, 626 and 629) for interest earnings that are received in those funds and then subsequently transferred to this
fund.
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs
are related to utility billing and collections.
• Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158).
• Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works
Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets.
Cash Reserves Target
5% of Annual expenditures
70
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 192,850 236,907 210,000 210,000 88,541 88,541 121,460 42%
Interest Earnings 90,537 51,626 59,877 59,877 25,290 25,290 34,587 42%
Other Income - 9,568 - - - - - -
Interfund Transfers In 3,241,000 3,862,000 3,373,000 3,373,000 1,405,419 1,405,419 1,967,581 42%
Total Revenue 3,524,387 4,160,101 3,642,877 3,642,877 1,519,250 1,519,250 2,123,628 42%
Expenditures by Type
Services & Charges
Professional Services 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100%
Total Services & Charges 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100%
Capital 1,147,043 726,784 2,573,000 6,182,355 274,744 2,250,193 2,524,936 3,657,419 41%
Total Expenditures 1,212,655 758,488 2,573,000 6,264,442 280,878 2,326,146 2,607,023 3,657,419 42%
Net Surplus / (Deficit) 2,311,733 3,401,613 1,069,877 (2,621,565) 1,238,372 (1,087,774)
Beginning Cash Balance 1,888,226 4,187,432 7,652,044
Cash Adjustments (12,526) 62,999 -
Ending Cash Balance 4,187,432 7,652,044 5,030,479 8,844,421
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2021 projects include: Previous projects include:
Equipment: $44,000
• (1) arrow board - $12,000
• (1) 12' cargo trailer - $12,000
• (1) trailer for shoring box - $10,000
• (1) long shoring utility trailer - $10,000
Vehicles: $429,000
• (3) mini cargo vans - $99,000
• (1) midsize car - $35,000
• (2) 4WD trucks - $70,000
• (1) 2WD truck w/tommy gate - $35,000
• (1) 4WD pickup truck with plow - $45,000
• (1) 4WD truck w/plow - $40,000
• (1) Dump truck - $150,000
Booster Pump Stations: $81,000
• Locust booster station - $62,000
• Topsfield booster station - $19,000
Mains: $867,000
• Water main, hydrant, and valve replacement
Edison Filtration Plant Rehabilitation: $822,000
Northwest Elevated Tank: $330,000
North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019)
Upgrades and replacements include:
• outdated chlorine gas system
• scrubber chemical
• filter media
• raw water piping
• dehumidification system
• HVAC compressors
• outdated PLCs
• high service pumps
Pinhook Filtration Plant Rehabilitation: $771,000 (2020) / $2M overall budget
Project elements include:
• replacement of electronic actuator valves
• replacement of filter underdrains
• control panel and motor upgrades
• air handling system upgrades
• building roof repairs
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and
distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system.
Restricted cash accumulation beginning in 2018-2022 will fund the 2022 $4,000,000 exchange program.
71
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,720 11,222 17,381 17,381 3,963 3,963 13,418 23%
Total Revenue 39,720 11,222 17,381 17,381 3,963 3,963 13,418 23%
Expenditures
Interfund Transfers Out 34,076 16,448 17,381 17,381 3,963 - 3,963 13,418 23%
Total Expenditures 34,076 16,448 17,381 17,381 3,963 - 3,963 13,418 23%
Net Surplus / (Deficit) 5,643 (5,227) - - - -
Beginning Cash Balance 1,298,632 1,287,448 1,263,319
Cash Adjustments (16,827) (18,903) -
Ending Cash Balance 1,287,448 1,263,319 1,263,319 1,271,285
Cash Reserves Target 1,287,448 1,263,319 1,263,319
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves for customer deposits
72
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 26,869 8,907 24,269 24,269 767 767 23,502 3%
Interfund Transfers In 2,013,000 1,218,000 1,511,548 1,511,548 629,814 629,814 881,734 42%
Total Revenue 2,039,869 1,226,907 1,535,817 1,535,817 630,581 630,581 905,236 41%
Expenditures by Type
Services & Charges
Debt Service Principal 2,653,962 1,058,099 1,093,877 1,093,877 - - - 1,093,877 0%
Debt Service Interest & Fees 803,857 443,037 417,671 417,671 500 - 500 417,171 0%
Interfund Transfers Out 25,229 10,069 24,269 24,269 767 - 767 23,502 3%
Total Services & Charges 3,483,048 1,511,205 1,535,817 1,535,817 1,267 - 1,267 1,534,550 0%
Total Expenditures 3,483,048 1,511,205 1,535,817 1,535,817 1,267 - 1,267 1,534,550 0%
Net Surplus / (Deficit) (1,443,179) (284,298) - - 629,314 629,314
Beginning Cash Balance 1,726,068 286,131 2,323
Cash Adjustments 3,242 491 -
Ending Cash Balance 286,131 2,323 2,323 631,637
Cash Reserves Target 286,131 2,323 2,323
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations.
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
- 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
73
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,016 12,438 20,000 20,000 4,338 4,338 15,662 22%
Total Revenue 39,016 12,438 20,000 20,000 4,338 4,338 15,662 22%
Expenditures
Interfund Transfers Out 34,582 20,000 20,000 20,000 4,337 - 4,337 15,663 22%
Total Expenditures 34,582 20,000 20,000 20,000 4,337 - 4,337 15,663 22%
Net Surplus / (Deficit) 4,434 (7,562) - - 2 2
Beginning Cash Balance 1,422,922 1,427,971 1,422,800
Cash Adjustments 615 2,390 -
Ending Cash Balance 1,427,971 1,422,800 1,422,800 1,422,802
Cash Reserves Target 1,427,971 1,422,800 1,422,800
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
74
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Water Works Operations & Maintenance Reserve Fund Number 629
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 78,460 25,426 41,884 41,884 9,093 9,093 32,791 22%
Interfund Transfers In 225,552 16,931 - - - - - -
Total Revenue 304,012 42,357 41,884 41,884 9,093 9,093 32,791 22%
Expenditures
Interfund Transfers Out 65,938 37,210 41,884 41,884 9,093 - 9,093 32,791 22%
Total Expenditures 65,938 37,210 41,884 41,884 9,093 - 9,093 32,791 22%
Net Surplus / (Deficit) 238,073 5,147 - - - -
Beginning Cash Balance 2,663,672 2,902,529 2,912,652
Cash Adjustments 784 4,976 -
Ending Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652
Cash Reserves Target 2,523,978 2,572,765 2,880,373
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection
against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
75
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 652,271 672,463 645,105 645,105 304,659 304,659 340,446 47%
Interest Earnings 57,505 18,620 28,298 28,298 6,416 6,416 21,882 23%
Other Income 365 - - - - - - -
Total Revenue 710,141 691,083 673,403 673,403 311,075 311,075 362,328 46%
Expenditures by Type
Personnel
Salaries & Wages 108,341 116,128 115,953 115,953 51,351 - 51,351 64,602 44%
Fringe Benefits 44,267 51,106 48,395 48,395 22,401 - 22,401 25,994 46%
Total Personnel 152,608 167,234 164,348 164,348 73,752 - 73,752 90,596 45%
Supplies 29,334 26,545 38,475 43,179 15,842 - 15,842 27,337 37%
Services & Charges
Printing & Advertising - - 700 700 - - - 700 0%
Repairs & Maintenance 291,547 507,227 348,601 355,774 168,396 6,990 175,386 180,389 49%
Interfund Allocations 75,495 84,511 91,901 91,901 38,295 - 38,295 53,606 42%
Other Services & Charges 3,828 10,580 6,500 6,500 248 - 248 6,252 4%
Total Services & Charges 370,870 602,318 447,702 454,875 206,938 6,990 213,928 240,947 47%
Capital - - - - - - - - -
Total Expenditures 552,812 796,097 650,525 662,402 296,533 6,990 303,523 358,880 46%
Net Surplus / (Deficit) 157,329 (105,014) 22,878 11,001 14,542 7,552
Beginning Cash Balance 2,014,803 2,173,605 2,052,857
Cash Adjustments 1,473 (15,735) -
Ending Cash Balance 2,173,605 2,052,857 2,063,858 2,046,823
Cash Reserves Target 138,203 199,024 165,601
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a
monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps
residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work
- a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Increases in the budget are in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for
needed repairs. Also, an aging infrastructure costs more to maintain/repair.
Cash Reserves Target
25% of Annual expenditures
76
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 39,245,887 36,969,565 37,068,625 37,068,625 16,481,579 16,481,579 20,587,046 44%
Interest Earnings 387,785 80,803 38,711 38,711 35,829 35,829 2,882 93%
Other Income 93,446 36,100 5,142 5,142 19,110 19,110 (13,968) 372%
Interfund Allocation Reimb 421,463 446,759 449,895 449,895 187,465 187,465 262,430 42%
Interfund Transfers In 327,330 77,322 580,690 660,295 307,458 307,458 352,837 47%
Total Revenue 40,475,911 37,610,549 38,143,063 38,222,668 17,031,442 17,031,442 21,191,227 45%
Expenditures by Division
Sewers 5,790,685 5,816,750 6,429,160 8,765,680 3,552,273 1,029,399 4,581,672 4,184,008 52%
Concrete Crew 418,317 416,511 514,138 514,138 197,500 - 197,500 316,638 38%
Wastewater 32,455,408 33,360,472 33,924,271 35,487,470 12,717,630 1,683,339 14,400,969 21,086,501 41%
Organic Resources 1,609,596 1,587,652 1,498,179 1,517,674 620,118 104,236 724,354 793,320 48%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 17,087,521 2,816,974 19,904,495 26,380,467 43%
Expenditures by Type
Personnel
Salaries & Wages 4,674,220 4,716,820 5,259,565 5,259,565 2,057,297 - 2,057,297 3,202,268 39%
Fringe Benefits 1,739,623 1,973,822 2,062,979 2,062,979 855,150 - 855,150 1,207,829 41%
Total Personnel 6,413,843 6,690,642 7,322,544 7,322,544 2,912,447 - 2,912,447 4,410,097 40%
Supplies 1,739,090 1,666,866 1,975,014 2,180,908 515,997 262,429 778,426 1,402,483 36%
Services & Charges
Professional Services 1,634,972 849,692 2,301,000 2,843,964 182,374 417,534 599,908 2,244,056 21%
Printing & Advertising 297 849 9,711 9,711 1,104 - 1,104 8,607 11%
Utilities 1,206,860 1,101,420 1,313,160 1,313,160 533,649 - 533,649 779,511 41%
Education & Training 17,885 12,122 41,500 41,500 603 - 603 40,897 1%
Travel 10,139 6,202 48,000 48,000 - - - 48,000 0%
Repairs & Maintenance 2,267,292 1,455,801 2,021,350 2,571,015 654,819 411,167 1,065,986 1,505,029 41%
Interfund Allocations 5,730,856 5,645,332 6,312,945 6,312,945 2,630,385 - 2,630,385 3,682,560 42%
Debt Service Principal 564,025 514,260 294,415 294,415 183,755 - 183,755 110,660 62%
Debt Service Interest & Fees 25,784 16,278 7,816 7,816 4,756 - 4,756 3,060 61%
Other Services & Charges 2,909,301 2,597,472 2,583,705 5,204,396 1,887,231 1,725,844 3,613,075 1,591,321 69%
Interfund Transfers Out 13,075,295 16,032,102 13,591,468 13,591,468 5,687,432 - 5,687,432 7,904,036 42%
PILOT 4,678,366 4,592,349 4,543,120 4,543,120 1,892,969 - 1,892,969 2,650,151 42%
Total Services & Charges 32,121,074 32,823,877 33,068,190 36,781,510 13,659,076 2,554,545 16,213,621 20,567,888 44%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 17,087,521 2,816,974 19,904,495 26,380,468 43%
Net Surplus / (Deficit) 201,904 (3,570,836) (4,222,685) (8,062,294) (56,079) (2,873,053)
Beginning Cash Balance 15,164,622 15,409,455 11,466,153
Cash Adjustments 42,928 (372,465) -
Ending Cash Balance 15,409,455 11,466,153 3,403,859 10,727,756
Cash Reserves Target 2,013,700 2,059,069 2,314,248
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge
plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the
inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s
retention ponds.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside
surcharge rate will increase slightly. Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works.
These positions are allocated out to the following Public Works divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and
Concrete Crew. This fund also receives interfund transfers from the other sewage works funds (#643 & 654) for interest earnings that are received in those funds and then subsequently
transferred to this fund.
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste.
• Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158,
& 164).
• Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to
fund capital expenditures. Capital needs are budgeted in the Sewage Works Capital Fund (#642).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Work's capital assets.
• At the end of 2020, the Common Council approved an interfund loan from this fund to the Solid Waste Operations Fund (#610) in order to ensure the cash balance was not negative at
year-end. The loan must be repaid by June 30, 2021.
77
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 475,488 547,367 339,000 339,000 207,138 207,138 131,862 61%
Interest Earnings 282,731 137,764 55,792 55,792 46,390 46,390 9,402 83%
Other Income - 17,342 - - - - - -
Interfund Transfers In 5,000,000 7,911,000 5,855,000 5,855,000 2,439,581 2,439,581 3,415,419 42%
Total Revenue 5,758,219 8,613,472 6,249,792 6,249,792 2,693,109 2,693,109 3,556,683 43%
Expenditures by Type
Capital 5,421,771 4,248,134 5,855,000 13,278,180 1,442,763 7,278,860 8,721,622 4,556,557 66%
Total Expenditures 5,421,771 4,248,134 5,855,000 13,278,180 1,442,763 7,278,860 8,721,622 4,556,557 66%
Net Surplus / (Deficit) 336,448 4,365,338 394,792 (7,028,388) 1,250,346 (6,028,514)
Beginning Cash Balance 9,100,782 9,417,064 13,821,218
Cash Adjustments (20,166) 38,815 -
Ending Cash Balance 9,417,064 13,821,218 6,792,830 15,072,542
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works:
Wastewater, Sewers, Organic Resources, and Concrete Crew.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs
(renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a
certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid
Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation.
2021 projects include:
Capital Equipment
Wastewater and Organic Resources:
• (1) 3/4 ton cargo van AWD - $40,000
• (1) screen machine - $400,000
• (1) beast horizontal grinder - $750,000
• (1) utility cart - $18,000 and pressure washer $10,000
Sewers Division:
• (2) vacuum sweepers - $660,000
• (1) skid loader w/trailer - $125,000
• (2) Crew plow trucks with CNG - $352,000
Wastewater Treatment Plant (WWTP) Upgrades
Projects 2021: $1.25 M
• CSO 29 Lift Station $850,000
Other:
• Sewer Lining $2.0 M
• Public Works Service Center Roof Replacement $250,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
78
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 151,410 48,416 75,112 75,112 17,330 17,330 57,782 23%
Interfund Transfers In 151,717 - - - - - - -
Total Revenue 303,127 48,416 75,112 75,112 17,330 17,330 57,782 23%
Expenditures
Interfund Transfers Out 127,330 71,004 75,112 75,112 17,330 - 17,330 57,782 23%
Total Expenditures 127,330 71,004 75,112 75,112 17,330 - 17,330 57,782 23%
Net Surplus / (Deficit) 175,797 (22,588) - - - -
Beginning Cash Balance 5,385,946 5,563,851 5,550,801
Cash Adjustments 2,108 9,538 -
Ending Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801
Cash Reserves Target 4,534,025 4,192,386 5,450,005
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal
protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
79
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 119,465 41,998 15,333 15,333 7,996 7,996 7,337 52%
Debt Proceeds - 5,743,815 - - - - - -
Interfund Transfers In 7,780,676 8,110,581 7,694,771 7,694,771 3,206,154 3,206,154 4,488,617 42%
Total Revenue 7,900,141 13,896,394 7,710,104 7,710,104 3,214,150 3,214,150 4,495,954 42%
Expenditures by Type
Services & Charges
Debt Service Principal 5,931,732 11,716,557 6,176,519 6,176,519 - - - 6,176,519 0%
Debt Service Interest & Fees 1,844,562 1,948,613 1,518,252 1,518,252 758,683 - 758,683 759,569 50%
Total Services & Charges 7,776,294 13,665,170 7,694,771 7,694,771 758,683 - 758,683 6,936,088 10%
Total Expenditures 7,776,294 13,665,170 7,694,771 7,694,771 758,683 - 758,683 6,936,088 10%
Net Surplus / (Deficit) 123,847 231,224 15,333 15,333 2,455,467 2,455,467
Beginning Cash Balance 963,679 1,087,745 1,320,833
Cash Adjustments 219 1,865 -
Ending Cash Balance 1,087,745 1,320,833 1,336,166 3,776,300
Cash Reserves Target 1,087,745 1,320,833 1,336,166
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest
earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Current debt includes:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refunding 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
- 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment 12/1/30, (debt schedule #80)
Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the
refunding was used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in
principal and interest over the remaining life of the bonds.
Cash Reserves Target
100% cash reserves per bond covenants
80
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 87,669 20,901 65,000 65,000 167 167 64,833 0%
Total Revenue 87,669 20,901 65,000 65,000 167 167 64,833 0%
Total Expenditures - 322,566 - - - - - - -
Net Surplus / (Deficit)87,669 (301,665) 65,000 65,000 167 167
Beginning Cash Balance 4,204,246 4,291,915 3,990,250
Cash Adjustments - - -
Ending Cash Balance 4,291,915 3,990,250 4,055,250 3,990,417
Cash Reserves Target 4,291,915 3,990,250 4,055,250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash
balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance.
The debt service reserve amount is used towards the last debt service payment.
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to
be used towards the refunding.
Cash Reserves Target
100% cash reserves per bond covenants
81
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,107 4,641 5,578 5,578 2,192 2,192 3,386 39%
Total Revenue 3,107 4,641 5,578 5,578 2,192 2,192 3,386 39%
Expenditures
Interfund Transfers Out - 6,318 5,578 5,578 2,192 - 2,192 3,386 39%
Total Expenditures - 6,318 5,578 5,578 2,192 - 2,192 3,386 39%
Net Surplus / (Deficit)3,107 (1,677) - - - -
Beginning Cash Balance 204,693 413,157 649,073
Cash Adjustments 205,357 237,593 -
Ending Cash Balance 413,157 649,073 649,073 766,082
Cash Reserves Target 413,157 649,073 649,073
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves for customer deposits
82
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 447,563 446,136 451,610 451,610 202,246 202,246 249,364 45%
Interest Earnings 15,370 4,176 3,221 3,221 1,295 1,295 1,926 40%
Other Income 103 - - - - - - -
Total Revenue 463,036 450,312 454,831 454,831 203,540 203,540 251,290 45%
Expenditures by Type
Personnel
Salaries & Wages 61,398 56,338 73,920 73,920 - - - 73,920 0%
Fringe Benefits 4,659 4,376 5,655 5,655 - - - 5,655 0%
Total Personnel 66,057 60,714 79,575 79,575 - - - 79,575 0%
Supplies - 4,764 10,476 10,476 - - - 10,476 0%
Services & Charges
Interfund Allocations 40,243 42,385 37,736 37,736 15,728 - 15,728 22,008 42%
Other Services & Charges 3,419 2,634 6,500 6,500 725 - 725 5,775 11%
Interfund Transfers Out 550,000 300,000 500,000 500,000 208,331 - 208,331 291,669 42%
Total Services & Charges 593,662 345,019 544,236 544,236 224,784 - 224,784 319,452 41%
Capital - - - - - - - - -
Total Expenditures 659,719 410,497 634,287 634,287 224,784 - 224,784 409,503 35%
Net Surplus / (Deficit) (196,683) 39,815 (179,456) (179,456) (21,244) (21,244)
Beginning Cash Balance 593,308 398,183 425,913
Cash Adjustments 1,558 (12,085) -
Ending Cash Balance 398,183 425,913 246,457 393,105
Cash Reserves Target 164,930 102,624 158,572
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the
Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs,
and other expenses paid for by Fund 641.
Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred was reduced in 2020.
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Storm Sewer Fund Fund Number 667
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 517,091 1,037,898 1,020,677 1,020,677 461,897 461,897 558,780 45%
Interest Earnings 1,341 4,831 3,992 3,992 3,607 3,607 385 90%
Total Revenue 518,432 1,042,729 1,024,669 1,024,669 465,504 465,504 559,165 45%
Expenditures by Type
Services & Charges
Professional Services 54,500 11,085 200,000 338,125 45,094 101,531 146,625 191,500 43%
Other Services & Charges - 3,186 - - (71) - (71) 71 -
Total Services & Charges 54,500 14,272 200,000 338,125 45,022 101,531 146,554 191,571 43%
Capital 275,886 90,050 824,000 1,451,469 108,789 186,926 295,715 1,155,754 20%
Total Expenditures 330,386 104,322 1,024,000 1,789,594 153,811 288,458 442,269 1,347,325 25%
Net Surplus / (Deficit) 188,046 938,407 669 (764,925) 311,693 23,235
Beginning Cash Balance - 124,406 1,032,916
Cash Adjustments (63,640) (29,898) -
Ending Cash Balance 124,406 1,032,916 267,990 1,314,612
Cash Reserves Target 82,597 26,080 447,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate
after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
In 2021 budget stormwater projects: Riverbank Stabilization $550,000 and $274,000 budgeted for miscellaneous storm sewer projects such as: downspout disconnection plan, drainage
projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation, along with misc. repairs, Professional Services for these
projects budgeted $200,000.
Cash Reserves Target
25% of Annual expenditures
84
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,018 4,678 10,000 10,000 13,112 13,112 (3,112) 131%
Interest Earnings 6,364 1,895 1,415 1,415 539 539 876 38%
Other Income 310 18 - - - - - -
Total Revenue 11,691 6,591 11,415 11,415 13,650 13,650 (2,236) 120%
Expenditures by Type
Services & Charges
Education & Training - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - 12,000 12,000 - - - 12,000 0%
Total Services & Charges - - 22,000 22,000 - - - 22,000 0%
Capital - 31,753 45,000 75,043 71,043 - 71,043 4,000 95%
Total Expenditures - 31,753 67,000 97,043 71,043 - 71,043 26,000 73%
Net Surplus / (Deficit)11,691 (25,162) (55,585) (85,628) (57,393) (57,393)
Beginning Cash Balance 226,550 238,323 213,569
Cash Adjustments 81 409 -
Ending Cash Balance 238,323 213,569 127,941 156,176
Cash Reserves Target - 7,938 24,261
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 75 768 200 200 - - 200 0%
Interest Earnings 359 115 158 158 43 43 115 27%
Total Revenue 434 883 358 358 43 43 315 12%
Expenditures by Type
Services & Charges
Other Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Total Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Capital - - - - - - - - -
Total Expenditures 623 - 1,000 1,000 - - - 1,000 0%
Net Surplus / (Deficit)(190) 883 (642) (642) 43 43
Beginning Cash Balance 13,077 12,894 13,799
Cash Adjustments 6 22 -
Ending Cash Balance 12,894 13,799 13,157 13,842
Cash Reserves Target 156 - 250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 8135-90) to account for monies received from Juvenile Positive Assistance.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve.
Past expenditures include Drug Abuse Resistance Education and Juvenile Aid Bureau.
Cash Reserves Target
25% of Annual expenditures
86
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 135,148 148,550 130,000 145,000 62,636 62,636 82,364 43%
Fines, Forfeitures, and Fees 103,233 92,751 111,000 111,000 29,437 29,437 81,563 27%
Interest Earnings 11,017 3,849 2,937 2,937 1,247 1,247 1,690 42%
Donations - 2,000 1,000 1,000 500 500 500 50%
Other Income 12,238 11,555 15,000 - - - - -
Interfund Transfers In 26,423 - - - - - - -
Total Revenue 288,059 258,705 259,937 259,937 93,821 93,821 166,117 36%
Expenditures by Type
Supplies 168,527 62,084 135,500 137,706 128,546 10,042 138,588 (882) 101%
Services & Charges
Professional Services - 1,136 - - - - - - -
Education & Training 64,459 81,558 80,000 80,358 59,665 51,047 110,712 (30,354) 138%
Travel 41,704 20,646 50,000 50,358 7,356 1,350 8,706 41,652 17%
Other Services & Charges 37,480 31,475 55,000 63,908 32,837 900 33,737 30,170 53%
Total Services & Charges 143,643 134,816 185,000 194,624 99,858 53,297 153,155 41,468 79%
Capital - - - - - - - - -
Total Expenditures 312,170 196,900 320,500 332,330 228,405 63,339 291,744 40,586 88%
Net Surplus / (Deficit) (24,110) 61,806 (60,563) (72,393) (134,584) (197,923)
Beginning Cash Balance 445,146 421,276 483,549
Cash Adjustments 240 467 -
Ending Cash Balance 421,276 483,549 411,156 350,623
Cash Reserves Target 78,042 49,225 83,082
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings.
Cash Reserves Target
25% of Annual expenditures
87
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Local Income Tax - Public Safety Fund Number 249
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,205,130 9,703,297 7,999,276 9,391,746 4,086,728 4,086,728 5,305,018 44%
Interest Earnings 78,327 33,595 32,640 32,640 13,265 13,265 19,375 41%
Total Revenue 9,283,457 9,736,892 8,031,916 9,424,386 4,099,993 4,099,993 5,324,393 44%
Expenditures by Department
Police Department 4,114,929 4,619,654 4,737,560 4,737,560 1,868,949 - 1,868,949 2,868,611 39%
Fire Department 3,867,331 4,330,886 4,880,453 4,880,453 1,845,953 - 1,845,953 3,034,501 38%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 3,714,901 - 3,714,901 5,903,112 39%
Expenditures by Type
Personnel
Salaries & Wages 6,114,800 6,703,431 7,146,723 7,146,723 2,795,404 - 2,795,404 4,351,319 39%
Fringe Benefits 1,867,459 2,247,109 2,471,290 2,471,290 919,498 - 919,498 1,551,792 37%
Total Personnel 7,982,259 8,950,540 9,618,013 9,618,013 3,714,901 - 3,714,901 5,903,111 39%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 3,714,901 - 3,714,901 5,903,111 39%
Net Surplus / (Deficit) 1,301,198 786,352 (1,586,097) (193,627) 385,092 385,092
Beginning Cash Balance 1,953,942 3,253,787 4,045,717
Cash Adjustments (1,353) 5,578 -
Ending Cash Balance 3,253,787 4,045,717 3,852,090 4,430,809
Cash Reserves Target 638,581 716,043 769,441
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts.
This fund can only be used to pay for Public Safety personnel wages and benefits.
The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes.
In 2021, the wages and benefits for three (3) first class patrolman and three (3) first class firefighters were transferred from the General Fund (#101), bringing the total number of
FTE's budgeted in this fund to 49 police officers and 49 firefighters. The number of FTE's budgeted will increase or decrease based on the public safety local income tax revenue
received.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
88
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,333 5,480 5,720 5,720 3,080 3,080 2,640 54%
Interest Earnings 20,608 5,998 8,046 8,046 2,130 2,130 5,916 26%
Total Revenue 25,941 11,478 13,766 13,766 5,210 5,210 8,556 38%
Expenditures by Type
Services & Charges
Other Services & Charges 50,000 8,690 50,000 50,000 270 - 270 49,730 1%
Interfund Transfers Out - 49,087 - - - - - - -
Total Expenditures 50,000 57,777 50,000 50,000 270 - 270 49,730 1%
Net Surplus / (Deficit) (24,059) (46,299) (36,234) (36,234) 4,940 4,940
Beginning Cash Balance 748,876 725,194 681,823
Cash Adjustments 376 2,928 -
Ending Cash Balance 725,194 681,823 645,589 685,078
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The
City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
89
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 111 36 56 56 13 13 43 23%
Other Income - - - - - - - -
Total Revenue 111 36 56 56 13 13 43 23%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)111 36 56 56 13 13
Beginning Cash Balance 3,983 4,095 4,138
Cash Adjustments 2 7 -
Ending Cash Balance 4,095 4,138 4,194 4,151
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund
will be closed.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
90
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 0%
Charges for Services - 2,514,908 1,837,850 1,837,850 793,900 793,900 1,043,950 43%
Fines, Forfeitures, and Fees - - - - 300 300 (300) -
Interest Earnings 79,926 9,151 11,814 11,814 4,235 4,235 7,579 36%
Debt Proceeds - 1,660,000 - - - - - -
Other Income 25,437 8,244 - - - - - -
Interfund Transfers In 545,695 - - - - - - -
Total Revenue 651,058 4,192,303 1,924,664 1,924,664 798,435 798,435 1,126,229 41%
Expenditures by Type
Supplies 18,800 - - - - - - - -
Services & Charges
Debt Service Principal 434,910 343,971 702,189 702,189 330,519 - 330,519 371,670 47%
Debt Service Interest & Fees 43,560 31,114 43,578 43,578 18,866 - 18,866 24,712 43%
Interfund Transfers Out 726,206 746,231 750,307 750,307 379,191 - 379,191 371,116 51%
Total Services & Charges 1,204,676 1,121,316 1,496,074 1,496,074 728,576 - 728,576 767,498 49%
Capital 1,570,388 1,925,268 400,000 2,190,702 52,875 1,752,327 1,805,202 385,500 82%
Total Expenditures 2,793,864 3,046,584 1,896,074 3,686,776 781,452 1,752,327 2,533,778 1,152,998 69%
Net Surplus / (Deficit) (2,142,806) 1,145,719 28,590 (1,762,112) 16,984 (1,735,343)
Beginning Cash Balance 4,099,519 1,962,214 3,111,296
Cash Adjustments 5,501 3,364 -
Ending Cash Balance 1,962,214 3,111,296 1,349,184 3,127,980
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and
major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph
County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest
earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear.
In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital
expenditures for vehicles and equipment has gone down.
Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment
2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
91
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 23,943 - - - - - - -
Charges for Services 5,661,421 - - - - - - -
Fines, Forfeitures, and Fees 1,275 - - - - - - -
Interest Earnings 59,267 10,316 - - - - - -
Other Income 2,993 797 - - - - - -
Interfund Transfers In 988,936 - - - - - - -
Total Revenue 6,737,835 11,113 - - - - - -
Expenditures by Type
Personnel
Salaries & Wages 3,956,680 - - - - - - - -
Fringe Benefits 1,213,698 - - - - - - - -
Total Personnel 5,170,378 - - - - - - - -
Supplies 351,249 1,468 - - - - - - -
Services & Charges
Professional Services 71,285 1,292 - - - - - - -
Utilities 8,758 - - - - - - - -
Education & Training 19,688 4,778 - - - - - - -
Repairs & Maintenance 93,053 42,719 - - - - - - -
Interfund Allocations 261,156 - - - - - - - -
Other Services & Charges 222,012 54,946 - - - - - - -
Interfund Transfers Out - 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86%
Total Services & Charges 675,953 1,820,418 707,215 707,215 607,079 - 607,079 100,136 86%
Capital 35,359 - - - - - - - -
Total Expenditures 6,232,938 1,821,886 707,215 707,215 607,079 - 607,079 100,136 86%
Net Surplus / (Deficit) 504,897 (1,810,773) (707,215) (707,215) (607,079) (607,079)
Beginning Cash Balance 1,956,568 2,520,160 607,079
Cash Adjustments 58,695 (102,309) 100,136
Ending Cash Balance 2,520,160 607,079 - -
Cash Reserves Target - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47
firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related
to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021.
Cash Reserves Target
No reserve requirement
92
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Haz-Mat Fund Number 289
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 9,350 - 10,000 10,000 - - 10,000 0%
Interest Earnings 709 243 376 376 87 87 289 23%
Other Income 12 - - - - - - -
Total Revenue 10,071 243 10,376 10,376 87 87 10,289 1%
Expenditures by Type
Supplies 1,457 - 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 1,457 - 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit)8,614 243 376 376 87 87
Beginning Cash Balance 19,039 27,647 27,937
Cash Adjustments (6) 47 -
Ending Cash Balance 27,647 27,937 28,313 28,024
Cash Reserves Target 364 - 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies
accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related
activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. This typically happens once or twice a year. Funding is entirely dependent on the
number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
93
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 111,870 54,600 90,000 90,000 32,300 32,300 57,700 36%
Interest Earnings 6,998 2,955 3,892 3,892 1,060 1,060 2,832 27%
Donations 24,945 - - - - - - -
Total Revenue 143,813 57,555 93,892 93,892 33,360 33,360 60,532 36%
Expenditures by Type
Personnel
Salaries & Wages 462 - 3,000 3,000 - - - 3,000 0%
Fringe Benefits - - 2,500 2,500 - - - 2,500 0%
Total Personnel 462 - 5,500 5,500 - - - 5,500 0%
Supplies 10,913 16,731 18,500 18,500 6,808 8,819 15,627 2,873 84%
Services & Charges
Professional Services - - -
Printing & Advertising 890 - 1,300 1,300 - - - 1,300 0%
Education & Training 10,855 425 9,000 9,000 9,375 - 9,375 (375) 104%
Travel 942 2,524 15,000 15,000 371 - 371 14,629 2%
Repairs & Maintenance 7,520 - 43,000 43,000 1,261 8,634 9,895 33,105 23%
Other Services & Charges - - - - 106 - 106 (106) -
Total Services & Charges 20,206 2,949 68,300 68,300 11,112 8,634 19,747 48,553 29%
Capital - - - - - - - - -
Total Expenditures 31,581 19,679 92,300 92,300 17,920 17,453 35,374 56,926 38%
Net Surplus / (Deficit)112,232 37,876 1,592 1,592 15,439 (2,014)
Beginning Cash Balance 181,204 293,325 330,404
Cash Adjustments (111) (797) -
Ending Cash Balance 293,325 330,404 331,996 334,186
Cash Reserves Target 7,895 4,920 23,075
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic
trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue."
Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats,
outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
94
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- - - - - -
Beginning Cash Balance 26,716 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 26,716 26,716
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue. Per the grant restrictions, no interest is earned on the cash balance in this fund.
Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund
will be closed.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
95
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,525 9,350 20,000 20,000 19,450 19,450 550 97%
Interest Earnings 3,069 1,106 1,620 1,620 414 414 1,206 26%
Other Income 175 - - - - - - -
Total Revenue 26,769 10,456 21,620 21,620 19,864 19,864 1,756 92%
Expenditures by Type
Supplies - 214 1,500 1,500 - - - 1,500 0%
Services & Charges
Education & Training 157 - 10,000 10,000 - - - 10,000 0%
Travel - - 1,500 1,500 - - - 1,500 0%
Other Services & Charges 6,579 2,943 4,250 4,250 - - - 4,250 0%
Total Services & Charges 6,737 2,943 15,750 15,750 - - - 15,750 0%
Capital - - - - - - - - -
Total Expenditures 6,737 3,157 17,250 17,250 - - - 17,250 0%
Net Surplus / (Deficit)20,032 7,299 4,370 4,370 19,864 19,864
Beginning Cash Balance 98,440 118,481 125,984
Cash Adjustments 10 203 -
Ending Cash Balance 118,481 125,984 130,354 145,848
Cash Reserves Target 1,684 789 4,313
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course
material and instructors at the South Bend Police Academy.
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for seminars, travel, lectures, and career days.
Cash Reserves Target
25% of Annual expenditures
96
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 56,495 180,998 - 98,920 12,244 12,244 86,676 12%
Fines, Forfeitures, and Fees 9,219 6,919 10,000 10,000 3,070 3,070 6,930 31%
Interest Earnings 4,724 594 170 170 246 246 (76) 145%
Donations 5,098 - - - - - - -
Other Income 1,949 260 - - 120 120 (120) -
Total Revenue 77,485 188,771 10,170 109,090 15,680 15,680 93,410 14%
Expenditures by Type
Supplies 65,306 86,905 20,000 20,000 9,346 6,985 16,331 3,669 82%
Services & Charges
Education & Training 300 - - 6,490 - - - 6,490 0%
Other Services & Charges 44,622 12,317 20,000 13,510 2,325 2,175 4,500 9,010 33%
Total Services & Charges 44,922 12,317 20,000 20,000 2,325 2,175 4,500 15,500 23%
Capital - 185,805 - 78,033 32,923 92,243 125,166 (47,133) 160%
Total Expenditures 110,228 285,026 40,000 118,033 44,594 101,403 145,997 (27,964) 124%
Net Surplus / (Deficit) (32,743) (96,255) (29,830) (8,943) (28,914) (130,317)
Beginning Cash Balance 202,035 169,439 73,474
Cash Adjustments 146 290 -
Ending Cash Balance 169,439 73,474 64,531 54,469
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department.
In recent years, this fund has also been used to track donations and their associated expenditures.
This fund receives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from impound towing fees.
In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend
Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value
peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL
program was expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101).
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
97
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - 25,000 25,000 - - 25,000 0%
Interest Earnings 3,131 723 883 883 75 75 808 9%
Other Income - - - - - - - -
Total Revenue 3,131 723 25,883 25,883 75 75 25,808 0%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 43,499 31,000 22,500 22,500 - - - 22,500 0%
Total Expenditures 43,499 31,000 28,500 28,500 - - - 28,500 0%
Net Surplus / (Deficit)(40,368) (30,277) (2,617) (2,617) 75 75
Beginning Cash Balance 153,920 113,552 83,275
Cash Adjustments - - -
Ending Cash Balance 113,552 83,275 80,658 83,350
Cash Reserves Target 10,875 7,750 7,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
98
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Total Revenue 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Expenditures by Type
Services & Charges
Debt Service Principal 170,000 195,000 205,000 205,000 105,000 - 105,000 100,000 51%
Debt Service Interest & Fees 151,706 146,231 140,307 140,307 70,941 - 70,941 69,366 51%
Total Services & Charges 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Total Expenditures 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series
2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire
Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038.
Cash Reserves Target
No reserve requirement
99
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 42,008 2,981 - - 982 982 (982) -
Total Revenue 42,008 2,981 - - 982 982 (982) -
Expenditures by Type
Capital 3,143,446 89,311 - - - - - - -
Total Expenditures 3,143,446 89,311 - - - - - - -
Net Surplus / (Deficit)(3,101,438) (86,330) - - 982 982
Beginning Cash Balance 3,494,445 399,877 314,233
Cash Adjustments 6,871 686 -
Ending Cash Balance 399,877 314,233 314,233 315,215
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9
and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the
2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
100
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,466,993 4,323,533 4,443,096 4,443,096 - - 4,443,096 0%
Interest Earnings 8,670 2,205 5,272 5,272 439 439 4,833 8%
Other Income - - - - - - - -
Total Revenue 4,475,663 4,325,739 4,448,368 4,448,368 439 439 4,447,929 0%
Expenditures by Type
Personnel
Salaries & Wages 4,449,225 4,205,078 4,488,409 4,488,409 1,725,366 - 1,725,366 2,763,043 38%
Total Personnel 4,449,225 4,205,078 4,488,409 4,488,409 1,725,366 - 1,725,366 2,763,043 38%
Supplies - - 100 100 - - - 100 0%
Services & Charges
Professional Services 4,000 3,500 6,000 6,000 3,500 - 3,500 2,500 58%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 1,126 679 1,400 1,400 672 - 672 728 48%
Total Services & Charges 5,126 4,179 7,750 7,750 4,172 - 4,172 3,578 54%
Total Expenditures 4,454,351 4,209,256 4,496,259 4,496,259 1,729,538 - 1,729,538 2,766,721 38%
Net Surplus / (Deficit) 21,312 116,482 (47,891) (47,891) (1,729,099) (1,729,099)
Beginning Cash Balance 315,085 336,501 453,561
Cash Adjustments 104 577 -
Ending Cash Balance 336,501 453,561 405,670 (1,275,539)
Cash Reserves Target 445,435 420,926 449,626
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for retired South Bend firefighters and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund;
this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
101
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,111,782 6,048,813 6,147,998 6,147,998 - - 6,147,998 0%
Interest Earnings 17,014 3,126 9,277 9,277 525 525 8,752 6%
Other Income 2,890 6,284 2,000 2,000 4,119 4,119 (2,119) 206%
Total Revenue 6,131,686 6,058,223 6,159,275 6,159,275 4,644 4,644 6,154,631 0%
Expenditures by Type
Personnel
Salaries & Wages 6,374,654 6,186,554 6,049,340 6,049,340 2,522,998 - 2,522,998 3,526,342 42%
Total Personnel 6,374,654 6,186,554 6,049,340 6,049,340 2,522,998 - 2,522,998 3,526,342 42%
Supplies - - - - - - - - -
Services & Charges
Professional Services 4,000 3,500 6,500 6,500 3,500 - 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 1,271 945 1,400 1,400 360 - 360 1,040 26%
Total Services & Charges 5,271 4,445 8,400 8,400 3,860 - 3,860 4,540 46%
Total Expenditures 6,379,925 6,190,998 6,057,740 6,057,740 2,526,858 - 2,526,858 3,530,882 42%
Net Surplus / (Deficit) (248,240) (132,776) 101,535 101,535 (2,522,214) (2,522,214)
Beginning Cash Balance 945,540 698,148 566,569
Cash Adjustments 848 1,197 -
Ending Cash Balance 698,148 566,569 668,104 (1,955,645)
Cash Reserves Target 637,993 619,100 605,774
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for retired South Bend police officers and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees.
Cash Reserves Target
10% of Annual expenditures
102
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 21 5 5 8 8 (3) 151%
Donations - - - - - - - -
Total Revenue 65 21 5 5 8 8 (3) 151%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)65 21 5 5 8 8
Beginning Cash Balance 2,330 2,395 2,420
Cash Adjustments 1 4 -
Ending Cash Balance 2,395 2,420 2,425 2,428
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds.
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
The donations are to be spent on supplies or services directly related to the Police K-9 unit.
Cash Reserves Target
No reserve requirement
103
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 10,048,047 9,566,845 9,247,389 9,247,389 - - 9,247,389 0%
Intergov./ Shared Revenues 890,592 904,581 906,694 906,694 - - 906,694 0%
Intergov./ Grants 3,635,801 648,098 - - - - - -
Licenses & Permits - - - - 30 30 (30) -
Charges for Services 2,583,508 2,760,462 2,881,450 2,731,450 1,068,238 1,068,238 1,663,212 39%
Interest Earnings 140,690 7,167 40,000 40,000 9,085 9,085 30,915 23%
Donations 1,714,670 1,061,421 715,000 805,000 730,029 730,029 74,971 91%
Other Income 329,248 127,858 25,000 85,000 77,319 77,319 7,681 91%
Interfund Transfers In 410,867 800,000 1,234,486 1,234,486 513,564 513,564 720,922 42%
Total Revenue 19,753,423 15,876,432 15,050,019 15,050,019 2,398,265 2,398,265 12,651,754 16%
Expenditures by Division
Park Administration 1,723,159 1,499,024 1,605,828 1,606,596 635,768 1,851 637,619 968,977 40%
Park Maintenance 9,916,774 6,962,316 7,183,287 7,278,444 2,839,298 300,056 3,139,354 4,139,090 43%
Golf Courses 1,621,929 1,501,398 1,503,657 1,539,486 697,430 39,977 737,407 802,079 48%
Recreation 3,034,640 2,773,309 2,936,242 2,954,292 1,039,018 13,324 1,052,342 1,901,950 36%
Marketing & Events 965,503 882,516 1,117,095 1,134,983 381,038 38,505 419,543 715,440 37%
Park Projects & Capital 6,432,472 1,041,871 - 397,131 139,558 441,261 580,820 (183,688) 146%
Potawatomi Zoo 700,000 700,000 701,965 701,965 700,817 - 700,817 1,148 100%
Total Expenditures 24,394,477 15,360,434 15,048,074 15,612,897 6,432,927 834,974 7,267,901 8,344,996 47%
Expenditures by Type
Personnel
Salaries & Wages 5,970,871 6,015,996 5,830,401 5,830,401 2,268,368 - 2,268,368 3,562,033 39%
Fringe Benefits 1,850,776 2,133,462 2,018,043 2,018,043 865,430 - 865,430 1,152,613 43%
Total Personnel 7,821,647 8,149,458 7,848,444 7,848,444 3,133,798 - 3,133,798 4,714,646 40%
Supplies 1,291,583 1,173,909 1,508,997 1,600,315 557,756 111,344 669,100 931,215 42%
Services & Charges
Professional Services 443,786 192,616 338,049 350,697 45,378 28,501 73,879 276,818 21%
Printing & Advertising 112,043 102,375 263,606 283,932 60,532 31,765 92,296 191,635 33%
Utilities 764,164 790,831 675,223 702,376 376,198 - 376,198 326,178 54%
Education & Training 23,428 11,167 25,425 26,879 3,118 1,269 4,387 22,492 16%
Travel 20,508 3,355 32,922 35,600 - - - 35,600 0%
Repairs & Maintenance 689,481 515,084 544,893 589,551 244,514 79,627 324,141 265,409 55%
Interfund Allocations 1,672,261 1,421,220 1,668,015 1,668,015 694,994 - 694,994 973,021 42%
Debt Service Principal 456,436 504,636 459,625 459,625 277,347 - 277,347 182,278 60%
Debt Service Interest & Fees 43,303 47,338 39,584 39,584 26,726 - 26,726 12,858 68%
Grants & Subsidies 715,000 715,000 715,000 715,000 715,000 - 715,000 - 100%
Other Services & Charges 1,176,018 691,376 528,291 511,967 158,008 132,925 290,933 221,034 57%
Interfund Transfers Out - 11,799 - - - - - - -
Total Services & Charges 6,116,428 5,006,796 5,290,633 5,383,225 2,601,815 274,087 2,875,902 2,507,323 53%
Capital 9,164,819 1,030,272 400,000 780,913 139,558 449,543 589,101 191,812 75%
Total Expenditures 24,394,477 15,360,434 15,048,074 15,612,897 6,432,927 834,974 7,267,901 8,344,996 47%
Net Surplus / (Deficit) (4,641,054) 515,998 1,945 (562,878) (4,034,662) (4,869,636)
Beginning Cash Balance 8,278,260 3,649,543 4,156,004
Cash Adjustments 12,338 (9,538) -
Ending Cash Balance 3,649,543 4,156,004 3,593,126 171,990
Cash Reserves Target 6,098,619 3,840,108 3,903,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within
the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreation, and Marketing & Events.
This fund's main source of revenue is property taxes (distributions received in June and December). This fund also receives auto excise and commercial vehicle excise tax
(intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness
centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million
dollars was completed in 2020. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help
subsidize the Parks operations.
Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020,
the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. The increase in Professional
Services and decrease in Other Services & Charges is primarily due to the reclassification of a service contract for the maintenance of the streetscapes and sidewalks downtown. Personnel
- From 2020 to 2021, several personnel changes were made: six positions were eliminated from this fund and three positions were transferred to other funds (two positions transferred to
the Community Inititives division in Fund #101 and one position transferred to the Morris Performing Arts Center budget in Fund #101). Accounting Change - In 2019, the Recreation
Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund
(#201). This allowed for better reporting and more efficient use of funds.
Cash Reserves Target
25% of Annual expenditures
104
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 21,618 3,535 5,000 5,000 286 286 4,714 6%
Interest Earnings 1,802 648 578 578 240 240 338 42%
Donations - - - - 500 500 (500) -
Total Revenue 23,421 4,183 5,578 5,578 1,026 1,026 4,552 18%
Expenditures by Type
Services & Charges
Printing & Advertising 7,720 832 20,000 29,984 832 9,152 9,984 20,000 33%
Total Services & Charges 7,720 832 20,000 29,984 832 9,152 9,984 20,000 33%
Total Expenditures 7,720 832 20,000 29,984 832 9,152 9,984 20,000 33%
Net Surplus / (Deficit) 15,701 3,351 (14,422) (24,406) 194 (8,958)
Beginning Cash Balance 57,345 73,045 76,521
Cash Adjustments (1) 125 -
Ending Cash Balance 73,045 76,521 52,115 76,715
Cash Reserves Target 1,930 208 7,496
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as
commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and
deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
Revenue for this fund is collected through donations and sponsorships. This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the
advertising displayed on them.
Cash Reserves Target
25% of Annual expenditures
105
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Morris PAC Self-Promotion Fund Number 274
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 2,469 2,469 62,531 4%
Interest Earnings 3,934 1,818 1,737 1,737 705 705 1,032 41%
Total Revenue 86,398 39,372 66,737 66,737 3,174 3,174 63,563 5%
Expenditures by Type
Services & Charges
Professional Services 956 - 80,000 80,000 - - - 80,000 0%
Printing & Advertising - 1,100 35,000 35,000 - - - 35,000 0%
Total Services & Charges 956 1,100 115,000 115,000 - - - 115,000 0%
Total Expenditures 956 1,100 115,000 115,000 - - - 115,000 0%
Net Surplus / (Deficit)85,442 38,272 (48,263) (48,263) 3,174 3,174
Beginning Cash Balance 101,499 186,839 225,432
Cash Adjustments (101) 320 -
Ending Cash Balance 186,839 225,432 177,169 228,605
Cash Reserves Target 239 275 28,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or
self-sponsors.
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris
PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
25% of Annual expenditures
106
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,166,972 1,087,915 1,100,842 1,100,842 - - 1,100,842 0%
Intergov./ Shared Revenues 74,210 63,774 45,280 45,280 - - 45,280 0%
Interest Earnings 1,412 (244) 2,023 2,023 169 169 1,854 8%
Total Revenue 1,242,595 1,151,444 1,148,145 1,148,145 169 169 1,147,976 0%
Expenditures by Type
Services & Charges
Debt Service Principal 770,000 785,000 825,000 825,000 395,000 - 395,000 430,000 48%
Debt Service Interest & Fees 411,140 387,965 364,193 364,193 185,058 - 185,058 179,136 51%
Total Services & Charges 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Total Expenditures 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Net Surplus / (Deficit) 61,455 (21,521) (41,048) (41,048) (579,889) (579,889)
Beginning Cash Balance 147,325 208,740 187,578
Cash Adjustments (39) 358 -
Ending Cash Balance 208,740 187,578 146,530 (392,311)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the
bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are
assumed to come in to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
107
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,125 - 30,000 30,000 - - 30,000 0%
Interest Earnings 823 144 351 351 35 35 316 10%
Total Revenue 23,947 144 30,351 30,351 35 35 30,316 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,513 15,099 30,000 30,000 - 4,248 4,248 25,752 14%
Total Services & Charges 38,513 15,099 30,000 30,000 - 4,248 4,248 25,752 14%
Capital 32,955 - - - - - - - -
Total Expenditures 71,468 15,099 30,000 30,000 - 4,248 4,248 25,752 14%
Net Surplus / (Deficit)(47,520) (14,955) 351 351 35 (4,213)
Beginning Cash Balance 73,256 25,850 11,685
Cash Adjustments 114 790 -
Ending Cash Balance 25,850 11,685 12,036 10,974
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is
administered by the Department of Venues, Parks & Arts.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
108
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 2,469 2,469 62,531 4%
Interest Earnings 10,956 3,981 2,175 2,175 635 635 1,540 29%
Other Income 575 - - - - - - -
Interfund Transfers In - 175,579 - - - - - -
Total Revenue 93,995 217,114 67,175 67,175 3,104 3,104 64,071 5%
Expenditures by Type
Supplies 14,469 - 25,000 25,000 - 14,936 14,936 10,064 60%
Services & Charges
Repairs & Maintenance 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Total Services & Charges 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Capital 14,149 346,394 - - - 167,355 167,355 (167,355) -
Total Expenditures 50,052 436,865 50,000 51,625 - 183,916 183,916 (132,291) 356%
Net Surplus / (Deficit)43,943 (219,751) 17,175 15,550 3,104 (180,813)
Beginning Cash Balance 378,088 422,125 203,098
Cash Adjustments 94 724 -
Ending Cash Balance 422,125 203,098 218,648 206,201
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris
Performing Arts Center (MPAC).
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into
the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the Venues, Parks
& Arts Foundation.
Cash Reserves Target
No reserve requirement
109
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 14,425 6,477 8,000 8,000 980 980 7,020 12%
Interest Earnings 2,961 617 369 369 253 253 116 69%
Total Revenue 17,386 7,094 8,369 8,369 1,233 1,233 7,136 15%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,779 34,160 35,000 35,000 - - - 35,000 0%
Total Services & Charges 38,779 34,160 35,000 35,000 - - - 35,000 0%
Total Expenditures 38,779 34,160 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)(21,393) (27,066) (26,631) (26,631) 1,233 1,233
Beginning Cash Balance 129,091 107,792 80,911
Cash Adjustments 94 185 -
Ending Cash Balance 107,792 80,911 54,280 82,144
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and
related facilities.
This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the
Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance.
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
110
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2018 Zoo Bond Capital Fund Number 453
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 22,489 293 - - - - - -
Total Revenue 22,489 293 - - - - - -
Expenditures by Type
Capital 3,166,419 121,222 - - - - - - -
Total Expenditures 3,166,419 121,222 - - - - - - -
Net Surplus / (Deficit)(3,143,930) (120,929) - - - -
Beginning Cash Balance 3,264,859 120,929 -
Cash Adjustments - - -
Ending Cash Balance 120,929 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the
Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment
due 2/1/34.
The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond
issuance costs were $3,702,814.
This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue.
The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible
gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps
and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff
and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal
holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo.
The bond capital was fully spent in 2020.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
111
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 297,324 72,162 - - 17,914 17,914 (17,914) -
Total Revenue 297,324 72,162 - - 17,914 17,914 (17,914) -
Expenditures by Division
Series A - Howard Park 842,454 73,054 - - - - - - -
Series B - St. Louis Street 1,041,033 6,643 - 27,752 - - - 27,752 0%
Series C - Colfax-Seitz - - - 1,012,332 298,456 709,944 1,008,400 3,932 100%
Series D - Howard-Farmers 69,413 1,071,889 - 108,066 6,500 98,066 104,566 3,500 97%
Series E - Miami-Twyckenham - 685,828 - 131,047 97,564 7,955 105,519 25,528 81%
Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100%
Series G - East Race 162,500 22,320 - 1,279,584 2,230 1,277,354 1,279,584 - 100%
Series H - Pinhook Park 886,000 454,571 - 553,069 195,747 260,066 455,813 97,256 82%
Series I - Other Park Improv.1,178,907 109,488 - 176,901 55,232 10,937 66,169 110,732 37%
Series J - Pinhook Connect - 755,805 - 169,060 114,637 8,010 122,647 46,413 73%
Series K - Future Projects 10,800 47,423 - 913,477 3,917 3,917 7,833 905,644 1%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 774,283 3,461,647 4,235,930 1,223,808 78%
Expenditures by Type
Services & Charges
Professional Services 15,000 - - 6,464 - - - 6,464 0%
Total Services & Charges 15,000 - - 6,464 - - - 6,464 0%
Capital 4,176,107 3,227,021 - 5,453,274 774,283 3,461,647 4,235,930 1,217,344 78%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 774,283 3,461,647 4,235,930 1,223,808 78%
Net Surplus / (Deficit) (3,893,782) (3,154,859) - (5,459,738) (756,369) (4,218,017)
Beginning Cash Balance 12,944,127 9,062,798 5,926,118
Cash Adjustments 12,453 18,179 -
Ending Cash Balance 9,062,798 5,926,118 466,380 5,168,086
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain
improvements in connection with the MY SB Parks & Trails initiative.
The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are
tracked in the 2017 Parks Bond Debt Service Fund (#312).
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of
$13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
112
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 945,347 844,835 900,000 900,000 376,487 376,487 523,513 42%
Fines, Forfeitures, and Fees 42,745 38,862 61,500 61,500 17,185 17,185 44,315 28%
Interest Earnings 32,323 8,089 10,068 10,068 2,265 2,265 7,803 22%
Other Income 16,084 2,468 - - - - - -
Total Revenue 1,036,499 894,253 971,568 971,568 395,937 395,937 575,631 41%
Expenditures by Subdivisions
Parking Enforcement 105,009 71,212 13,962 13,962 1,632 - 1,632 12,330 12%
Parking General Operations - 40,118 574,746 573,152 115,849 4,541 120,391 452,761 21%
Main Street Garage 270,215 638,343 211,426 234,971 62,496 5,944 68,439 166,532 29%
Leighton Plaza Garage 450,815 478,042 227,584 238,578 50,459 3,606 54,066 184,512 23%
Wayne Street Garage 197,869 307,837 171,020 180,232 31,568 5,130 36,698 143,534 20%
Eddy St Commons Garage 15,000 10,511 - - - - - - -
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 262,004 19,221 281,226 959,669 23%
Expenditures by Type
Supplies - - - - 8,634 923 9,557 (9,557) -
Services & Charges
Professional Services 700,335 490,335 488,000 493,874 79,670 4,870 84,540 409,334 17%
Utilities 104,528 100,720 117,000 119,630 48,307 2,378 50,684 68,946 42%
Repairs & Maintenance 126,794 237,452 125,000 128,774 31,776 10,421 42,197 86,577 33%
Interfund Allocations 49,026 124,317 161,738 161,738 67,392 - 67,392 94,346 42%
Other Services & Charges 13,574 17,088 7,000 22,002 11,978 - 11,978 10,024 54%
Total Services & Charges 994,258 969,911 898,738 926,018 239,123 17,668 256,791 669,227 28%
Capital 44,650 576,152 300,000 314,877 14,248 629 14,877 300,000 5%
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 262,004 19,221 281,226 959,670 23%
Net Surplus / (Deficit) (2,409) (651,810) (227,170) (269,327) 133,933 114,712
Beginning Cash Balance 1,325,951 1,326,253 674,268
Cash Adjustments 2,710 (175) -
Ending Cash Balance 1,326,253 674,268 404,941 812,735
Cash Reserves Target 259,727 386,516 310,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from
the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Starting in 2021, parking garage operations are under outside contract with ASM Global.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. This fund also receives revenue from street parking fines.
Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Starting in 2020, the Parking Garage Fund reimburses the Morris Performing Arts Center Division (in Fund #101) for 100% of costs of wages and benefits for the Manager-Facility
Operations position. This is represented as an Interfund Allocation expense.
There are many capital improvement needs. The forecast shows a relatively small capital budget due to declining cash balance and revenue remaining fairly flat.
113
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,275,000 956,250 637,500 637,500 318,750 318,750 318,750 50%
Charges for Services 3,192,290 924,923 2,750,000 2,750,000 347,960 347,960 2,402,040 13%
Interest Earnings 24 7 - - 54 54 (54) -
Other Income 9,692 5,936 6,275 6,275 250 250 6,025 4%
Interfund Allocation Reimb 66,045 68,478 67,477 67,477 28,116 28,116 39,361 42%
Total Revenue 4,543,051 1,955,594 3,461,252 3,461,252 695,130 695,130 2,766,122 20%
Expenditures by Subdivisions
City Operations 1,390,766 1,149,345 1,453,760 1,461,143 516,181 19,449 535,630 925,513 37%
Food & Beverage Operations 3,137,910 1,444,541 2,772,311 2,772,311 525,898 - 525,898 2,246,413 19%
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 1,042,079 19,449 1,061,528 3,171,926 25%
Expenditures by Type
Personnel
Salaries & Wages 473,272 368,842 423,365 423,365 150,418 - 150,418 272,947 36%
Fringe Benefits 155,072 138,803 166,211 166,211 52,786 - 52,786 113,425 32%
Other Personnel Costs 1,197,879 757,895 900,000 900,000 245,938 - 245,938 654,062 27%
Total Personnel 1,826,223 1,265,540 1,489,576 1,489,576 449,142 - 449,142 1,040,434 30%
Supplies 1,145,517 317,548 1,150,000 1,150,000 141,091 413 141,504 1,008,496 12%
Services & Charges
Professional Services 76,325 35,698 120,628 120,748 30,143 - 30,143 90,605 25%
Printing & Advertising 2,893 277 - 1,000 543 3 546 454 55%
Utilities 375,552 276,273 383,819 386,437 141,397 542 141,939 244,498 37%
Education & Training - 1,724 - 150 150 - 150 - 100%
Repairs & Maintenance 101,642 74,654 101,000 103,802 23,024 12,278 35,302 68,500 34%
Interfund Allocations 162,380 169,544 247,195 247,195 102,997 - 102,997 144,198 42%
Insurance 57,019 47,272 57,047 57,047 18,565 - 18,565 38,482 33%
Other Services & Charges 512,899 311,417 579,589 580,282 87,551 6,212 93,764 486,518 16%
Interfund Transfers Out 268,227 93,939 97,217 97,217 47,476 - 47,476 49,741 49%
Total Services & Charges 1,556,936 1,010,797 1,586,495 1,593,878 451,846 19,036 470,882 1,122,996 30%
Capital - - - - - - - - -
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 1,042,079 19,449 1,061,528 3,171,926 25%
Net Surplus / (Deficit) 14,375 (638,292) (764,819) (772,202) (346,949) (366,399)
Beginning Cash Balance 1,532,952 1,537,206 1,016,748
Cash Adjustments (10,121) 117,834 -
Ending Cash Balance 1,537,206 1,016,748 244,547 673,392
Cash Reserves Target 1,132,169 648,472 1,058,363
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks &
Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and
receptions, plays, and concerts.
This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the
COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less
events due to the pandemic.
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance
operations are handled by the City.
114
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,966 1,931 200 200 41 41 159 20%
Other Income - - - - - - - -
Interfund Transfers In 177,475 - - - - - - -
Total Revenue 190,441 1,931 200 200 41 41 159 20%
Expenditures by Type
Services & Charges
Professional Services 66,123 - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges 66,123 - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 66,123 - - - - - - - -
Net Surplus / (Deficit)124,318 1,931 200 200 41 41
Beginning Cash Balance 857,363 981,681 983,612
Cash Adjustments - - -
Ending Cash Balance 981,681 983,612 983,812 983,653
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the
Century Center Operations Fund (#670) into this fund.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
115
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 235,000 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 4,232 2,552 1,200 1,200 930 930 270 77%
Other Income 104,511 97,225 88,057 88,057 45,718 45,718 42,339 52%
Interfund Transfers In 90,752 93,939 97,217 97,217 47,476 47,476 49,741 49%
Total Revenue 434,495 415,154 407,911 407,911 315,561 315,561 92,350 77%
Expenditures by Type
Services & Charges
Debt Service Principal 280,090 285,614 291,274 291,274 144,205 - 144,205 147,069 50%
Debt Service Interest & Fees 135,333 125,482 115,437 115,437 58,980 - 58,980 56,457 51%
Total Expenditures 415,423 411,096 406,711 406,711 203,185 - 203,185 203,526 50%
Net Surplus / (Deficit) 19,071 4,058 1,200 1,200 112,376 112,376
Beginning Cash Balance 170,316 189,409 193,705
Cash Adjustments 21 238 -
Ending Cash Balance 189,409 193,705 194,905 306,080
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437
per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund
also receives revenue from interest earned on the fund's cash balance.
The bonds will be paid off over a 15-year period, with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
116
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 803 259 134 134 94 94 40 70%
Other Income - - - - - - - -
Total Revenue 803 259 134 134 94 94 40 70%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)803 259 134 134 94 94
Beginning Cash Balance 28,916 29,730 30,041
Cash Adjustments 12 51 -
Ending Cash Balance 29,730 30,041 30,175 30,135
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
117
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,623 4,082 6,392 6,392 1,477 1,477 4,915 23%
Other Income - - - - - - - -
Total Revenue 12,623 4,082 6,392 6,392 1,477 1,477 4,915 23%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)12,623 4,082 6,392 6,392 1,477 1,477
Beginning Cash Balance 454,888 467,692 472,576
Cash Adjustments 182 802 -
Ending Cash Balance 467,692 472,576 478,968 474,053
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
118
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,527 807 2,000 2,000 20 20 1,980 1%
Interfund Transfers In 409,270 375,939 376,007 376,007 157,378 157,378 218,629 42%
Total Revenue 412,797 376,746 378,007 378,007 157,399 157,399 220,609 42%
Expenditures by Type
Services & Charges
Debt Service Principal 220,000 225,000 225,000 225,000 110,000 - 110,000 115,000 49%
Debt Service Interest & Fees 162,731 156,131 149,382 149,382 75,516 - 75,516 73,866 51%
Total Expenditures 382,731 381,131 374,382 374,382 185,516 - 185,516 188,866 50%
Net Surplus / (Deficit) 30,066 (4,385) 3,625 3,625 (28,117) (28,117)
Beginning Cash Balance 560,431 590,497 586,111
Cash Adjustments - - -
Ending Cash Balance 590,497 586,111 589,736 557,995
Cash Reserves Target 590,497 586,111 589,736
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was
$5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts.
The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
119
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 24,778 7,035 3,388 3,388 2,349 2,349 1,039 69%
Other Income 100,000 100,000 100,000 - - - - -
Total Revenue 124,778 107,035 103,388 3,388 2,349 2,349 1,039 69%
Expenditures by Type
Services & Charges
Professional Services 149,969 274,931 25,000 59,671 49,498 3,358 52,856 6,815 89%
Total Services & Charges 149,969 274,931 25,000 59,671 49,498 3,358 52,856 6,815 89%
Total Expenditures 149,969 274,931 25,000 59,671 49,498 3,358 52,856 6,815 89%
Net Surplus / (Deficit) (25,191) (167,896) 78,388 (56,283) (47,149) (50,507)
Beginning Cash Balance 954,136 929,415 763,112
Cash Adjustments 470 1,593 -
Ending Cash Balance 929,415 763,112 706,829 718,605
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will
vary from year to year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A
brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or
contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
120
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - 69,000 - - 69,000 0%
Interest Earnings 2,878 712 544 544 85 85 459 16%
Other Income 72,010 90,013 72,011 72,011 18,003 18,003 54,008 25%
Total Revenue 74,888 90,725 72,555 141,555 18,087 18,087 123,467 13%
Expenditures by Type
Services & Charges
Professional Services 53,699 56,352 - 48,511 - 40,700 40,700 7,811 84%
Debt Service Principal 67,581 69,632 35,605 35,605 17,736 - 17,736 17,869 50%
Debt Service Interest & Fees 4,429 2,379 401 401 267 - 267 134 67%
Grants & Subsidies - - - - - 69,000 69,000 (69,000) -
Interfund Transfers Out 230,000 - - - - - - - -
Total Services & Charges 355,710 128,362 36,006 84,517 18,003 109,700 127,703 (43,186) 151%
Total Expenditures 355,710 128,362 36,006 84,517 18,003 109,700 127,703 (43,186) 151%
Net Surplus / (Deficit) (280,822) (37,637) 36,549 57,038 85 (109,615)
Beginning Cash Balance 344,987 64,775 27,154
Cash Adjustments 610 16 -
Ending Cash Balance 64,775 27,154 84,191 27,238
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana
Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
121
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Department of Community Investment (DCI) Fund Number 211
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 434,000 10,650 552,550 552,550 5,550 5,550 547,000 1%
Charges for Services 212,079 861,309 483,267 483,267 646,696 646,696 (163,429) 134%
Fines, Forfeitures, and Fees - 46,076 56,840 56,840 24,444 24,444 32,396 43%
Interest Earnings 17,680 8,876 15,000 15,000 4,606 4,606 10,394 31%
Other Income 4,123 2,598 - - - - - -
Interfund Allocation Reimb - 174,531 175,765 175,765 60,736 60,736 115,029 35%
Interfund Transfers In 2,350,633 2,268,899 1,752,159 1,752,159 - - 1,752,159 0%
Total Revenue 3,018,515 3,372,939 3,035,581 3,035,581 742,032 742,032 2,293,549 24%
Expenditures by Type
Personnel
Salaries & Wages 1,493,197 1,529,047 1,921,625 1,921,625 765,413 - 765,413 1,156,212 40%
Fringe Benefits 528,540 568,983 716,373 716,373 280,470 - 280,470 435,903 39%
Total Personnel 2,021,736 2,098,029 2,637,998 2,637,998 1,045,882 - 1,045,882 1,592,115 40%
Supplies 18,276 13,503 26,120 32,621 9,245 3,483 12,728 19,893 39%
Services & Charges
Professional Services 157,623 224,609 281,800 618,163 70,641 324,380 395,021 223,142 64%
Printing & Advertising 13,604 7,560 24,000 24,000 1,916 64 1,980 22,020 8%
Education & Training 9,835 4,576 22,000 34,500 680 12,500 13,180 21,320 38%
Travel 24,271 4,502 20,000 20,000 - - - 20,000 0%
Repairs & Maintenance 9,911 12,447 3,100 3,100 759 - 759 2,341 24%
Interfund Allocations 464,363 357,941 652,726 652,726 271,968 - 271,968 380,758 42%
Other Services & Charges 16,116 11,772 26,450 32,450 10,863 - 10,863 21,587 33%
Interfund Transfers Out - 35,000 50,000 50,000 20,831 - 20,831 29,169 42%
Total Services & Charges 695,723 658,407 1,080,076 1,434,939 377,659 336,943 714,603 720,337 50%
Total Expenditures 2,735,735 2,769,940 3,744,194 4,105,558 1,432,787 340,427 1,773,213 2,332,345 43%
Net Surplus / (Deficit) 282,780 603,000 (708,613) (1,069,977) (690,754) (1,031,181)
Beginning Cash Balance 729,684 1,012,307 1,629,498
Cash Adjustments (158) 14,191 -
Ending Cash Balance 1,012,307 1,629,498 559,521 929,051
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI).
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). This fund also receives revenue from federal grants and staff
contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund
allocation reimbursement transferred from Fund #600. In 2021, the interfund transfer from Fund #408 was reduced in order to spend down this fund's cash reserves. There is no cash
reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance.
In 2020, a part-time position was added to help promote greater regulatory compliance for the Historic Preservation Commission (HPC) and new City zoning responsibilities.
Additional capacity will be used to support Business Licensing and to reduce the work load of a Code Inspector. In 2021, two new positions are added to the Business Development
team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan
applications and processing through closing. The positions are fully funded by grant revenue.
Cash Reserves Target
No reserve requirement
122
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,030,043 2,392,383 3,150,111 8,650,111 575,928 575,928 8,074,183 7%
Fines, Forfeitures, and Fees 30 121 - - 10 10 (10) -
Other Income 483,931 186,664 119,687 119,687 220,114 220,114 (100,427) 184%
Total Revenue 2,514,004 2,579,168 3,269,798 8,769,798 796,051 796,051 7,973,746 9%
Expenditures by Type
Services & Charges
Professional Services - 40,488 - 259,513 - 104,633 104,633 154,880 40%
Grants & Subsidies 2,555,898 2,529,492 2,755,134 8,747,312 728,688 2,614,373 3,343,061 5,404,252 38%
Total Services & Charges 2,555,898 2,569,980 2,755,134 9,006,825 728,688 2,719,005 3,447,693 5,559,132 38%
Total Expenditures 2,555,898 2,569,980 2,755,134 9,006,825 728,688 2,719,005 3,447,693 5,559,132 38%
Net Surplus / (Deficit) (41,893) 9,188 514,664 (237,027) 67,363 (2,651,642)
Beginning Cash Balance 347,782 305,248 313,907
Cash Adjustments (641) (528) -
Ending Cash Balance 305,248 313,907 76,880 391,508
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted
for in the COVID-19 Response Fund (#264).
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement
projects. This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with
alcohol and/or drugs, and HIV/AIDS or related diseases.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
123
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 263,172 51,581 111,100 111,100 17,489 17,489 93,611 16%
Interest Earnings 18,352 7,420 11,932 11,932 2,601 2,601 9,331 22%
Other Income 2,298 18 - - - - - -
Interfund Transfers In 681,491 - - - - - - -
Total Revenue 965,314 59,018 123,032 123,032 20,090 20,090 102,942 16%
Expenditures by Subdivisions
NEAT Crew 435,893 23,896 - - - - - - -
Unsafe Building 156,655 117,855 113,500 113,805 17,653 16,974 34,627 79,178 30%
Total Expenditures 592,547 141,751 113,500 113,805 17,653 16,974 34,627 79,178 30%
Expenditures by Type
Personnel
Salaries & Wages 178,355 - - - - - - - -
Fringe Benefits 65,378 - - - - - - - -
Total Personnel 243,732 - - - - - - - -
Supplies 22,623 5,458 - - - - - - -
Services & Charges
Professional Services 39,500 27,070 17,500 17,805 11,080 4,225 15,305 2,500 86%
Repairs & Maintenance 153,241 - - - - - - - -
Interfund Allocations 34,894 - - - - - - - -
Other Services & Charges 73,977 109,224 96,000 96,000 6,573 12,749 19,322 76,678 20%
Total Services & Charges 301,612 136,294 113,500 113,805 17,653 16,974 34,627 79,178 30%
Capital 24,580 - - - - - - - -
Total Expenditures 592,547 141,751 113,500 113,805 17,653 16,974 34,627 79,178 30%
Net Surplus / (Deficit) 372,767 (82,733) 9,532 9,227 2,437 (14,537)
Beginning Cash Balance 543,230 923,154 832,938
Cash Adjustments 7,157 (7,482) -
Ending Cash Balance 923,154 832,938 842,165 837,045
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building
Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints,
partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's
neighborhoods.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement was moved into the newly established Code Enforcement
Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund
and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency
demolitions and expenses associated with monitoring unsafe building concerns.
124
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 7,375 107,800 100,000 100,000 780 780 99,220 1%
Interest Earnings 351 573 200 200 500 500 (300) 250%
Interfund Transfers In - 245,626 241,527 241,527 - - 241,527 0%
Total Revenue 7,726 353,999 341,727 341,727 1,280 1,280 340,447 0%
Expenditures by Type
Personnel
Salaries & Wages - 119,900 184,228 184,228 54,074 - 54,074 130,154 29%
Fringe Benefits - 59,277 82,349 82,349 26,385 - 26,385 55,964 32%
Total Personnel - 179,177 266,577 266,577 80,459 - 80,459 186,118 30%
Supplies - 332 5,800 5,800 - - - 5,800 0%
Services & Charges
Professional Services - 1,505 55,000 81,850 - 26,850 26,850 55,000 33%
Printing & Advertising - - 4,000 4,000 - - - 4,000 0%
Education & Training - - 750 750 - - - 750 0%
Travel - - 800 800 - - - 800 0%
Repairs & Maintenance - - 1,800 1,800 - - - 1,800 0%
Other Services & Charges - 1,748 7,000 7,000 - - - 7,000 0%
Total Services & Charges - 3,254 69,350 96,200 - 26,850 26,850 69,350 28%
Total Expenditures - 182,762 341,727 368,577 80,459 26,850 107,309 261,268 29%
Net Surplus / (Deficit)7,726 171,237 - (26,850) (79,179) (106,029)
Beginning Cash Balance 10,105 17,823 189,090
Cash Adjustments (9) 31 -
Ending Cash Balance 17,823 189,090 162,240 109,911
Cash Reserves Target - 18,276 36,858
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Department of Code Enforcement.
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other
than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which
are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection
Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the
property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and
the overall structure in which a rental unit is established.
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections
will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new,
revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better
track its revenue and expenditures.
Cash Reserves Target
10% of Annual expenditures
125
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Code Enforcement Fund Fund Number 230
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits - 30,425 31,200 31,200 18,760 18,760 12,440 60%
Charges for Services - 43,360 53,250 53,250 17,391 17,391 35,859 33%
Fines, Forfeitures, and Fees - 367,113 304,000 304,000 120,195 120,195 183,805 40%
Interest Earnings - 2,492 - - 896 896 (896) -
Debt Proceeds - 80,000 - - - - - -
Other Income - 15,396 2,725 2,725 1,574 1,574 1,151 58%
Interfund Allocation Reimb - 76,927 34,708 34,708 14,464 14,464 20,244 42%
Interfund Transfers In - 3,619,593 3,573,687 3,573,687 500,000 500,000 3,073,687 14%
Total Revenue - 4,235,305 3,999,570 3,999,570 673,280 673,280 3,326,290 17%
Expenditures by Subdivisions
Neighborhood Code Enforce.- 2,084,724 2,402,890 2,483,743 873,564 36,014 909,579 1,574,164 37%
NEAT Crew - 414,272 569,372 573,212 186,207 30,911 217,118 356,093 38%
Animal Resource Center - 934,825 1,001,724 1,009,609 392,199 21,035 413,234 596,375 41%
Total Expenditures - 3,433,820 3,973,986 4,066,563 1,451,971 87,960 1,539,931 2,526,632 38%
Expenditures by Type
Personnel
Salaries & Wages - 1,415,442 1,456,785 1,455,585 615,174 - 615,174 840,411 42%
Fringe Benefits - 588,698 628,887 630,087 249,812 - 249,812 380,275 40%
Total Personnel - 2,004,140 2,085,672 2,085,672 864,986 - 864,986 1,220,686 41%
Supplies - 113,969 163,700 165,536 41,524 4,578 46,102 119,434 28%
Services & Charges
Professional Services - 40,574 110,300 112,801 17,090 14,833 31,922 80,878 28%
Printing & Advertising - 10,559 24,305 24,592 4,521 789 5,310 19,281 22%
Utilities - 31,984 30,667 30,667 13,676 - 13,676 16,991 45%
Education & Training - 2,933 5,000 5,900 1,735 - 1,735 4,165 29%
Travel - 3,826 2,400 2,400 5 - 5 2,395 0%
Repairs & Maintenance - 239,861 410,650 410,955 50,397 305 50,701 360,253 12%
Interfund Allocations - 814,847 763,484 763,484 318,123 - 318,123 445,361 42%
Debt Service Principal - 47,510 124,425 124,425 45,078 - 45,078 79,347 36%
Debt Service Interest & Fees - 2,954 9,573 9,573 2,365 - 2,365 7,208 25%
Other Services & Charges - 120,664 243,810 250,559 42,993 36,934 79,927 170,632 32%
Total Services & Charges - 1,315,711 1,724,614 1,735,355 495,983 52,861 548,843 1,186,511 32%
Capital - - - 80,000 49,478 30,522 80,000 - 100%
Total Expenditures - 3,433,820 3,973,986 4,066,563 1,451,971 87,960 1,539,931 2,526,631 38%
Net Surplus / (Deficit) - 801,485 25,584 (66,993) (778,690) (866,651)
Beginning Cash Balance - - 803,572
Cash Adjustments - 2,088 -
Ending Cash Balance - 803,572 736,579 33,506
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the
Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into this
fund. The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into this fund.
This fund was established (ordinance 10686-19) in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code
Enforcement (NCE), South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement
division upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend
Animal Resource Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal
regulations. The NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses.
These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to
comply upon notification.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource
Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the
expenditures of these divisions. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408). The interfund allocation
reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division. This
nets out against the allocation expense recorded in this fund.
Cash Reserves Target
No reserve requirement
126
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 34,657 30,425 31,200 31,200 18,760 18,760 12,440 60%
Charges for Services 57,616 43,360 53,250 53,250 17,391 17,391 35,859 33%
Fines, Forfeitures, and Fees 549,637 526,493 515,100 515,100 138,464 138,464 376,636 27%
Interest Earnings 18,704 10,484 12,132 12,132 3,997 3,997 8,135 33%
Debt Proceeds - 80,000 - - - - - -
Other Income 12,659 15,414 2,725 2,725 1,574 1,574 1,151 58%
Interfund Allocation Reimb 73,304 76,927 34,708 34,708 14,464 14,464 20,244 42%
Interfund Transfers In 3,210,400 3,865,219 3,815,214 3,815,214 500,000 500,000 3,315,214 13%
Total Revenue 3,956,977 4,648,322 4,464,329 4,464,329 694,650 694,650 3,769,679 16%
Expenditures by Fund
Consolidated Bldg Fund (#600)3,001,390 - - 23,862 20,691 3,171 23,862 - 100%
Rental Units Regulation (#221)- 182,762 341,727 368,577 80,459 26,850 107,309 261,268 29%
Unsafe Building Fund (#219)592,547 141,751 113,500 113,805 17,653 16,974 34,627 79,178 30%
Code Enforcement Fund (#230)- 3,433,820 3,973,986 4,066,563 1,451,971 87,960 1,539,931 2,526,632 38%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 1,570,774 134,955 1,705,729 2,867,078 37%
Expenditures by Division
Neighborhood Code Enfor.1,923,446 2,084,724 2,402,890 2,496,463 886,284 36,014 922,299 1,574,164 37%
NEAT Crew 435,893 438,168 569,372 573,212 186,207 30,911 217,118 356,093 38%
Rental Safety Verification Program 144,603 182,762 341,727 368,577 80,459 26,850 107,309 261,268 29%
Unsafe Building 156,655 117,855 113,500 113,805 17,653 16,974 34,627 79,178 30%
Animal Care & Control 933,341 934,825 1,001,724 1,020,751 400,170 24,206 424,376 596,375 42%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 1,570,774 134,955 1,705,729 2,867,078 37%
Expenditures by Type
Personnel
Salaries & Wages 1,437,429 1,535,343 1,641,013 1,639,813 669,249 - 669,249 970,564 41%
Fringe Benefits 538,583 647,974 711,236 712,436 276,197 - 276,197 436,239 39%
Total Personnel 1,976,013 2,183,317 2,352,249 2,352,249 945,445 - 945,445 1,406,803 40%
Supplies 108,267 119,758 169,500 174,136 44,324 4,578 48,902 125,234 28%
Services & Charges
Professional Services 177,400 69,149 182,800 212,456 28,170 45,908 74,077 138,378 35%
Printing & Advertising 11,255 10,559 28,305 28,592 4,521 789 5,310 23,281 19%
Utilities 34,801 31,984 30,667 30,667 13,676 - 13,676 16,991 45%
Education & Training 6,873 2,933 5,750 6,650 1,735 - 1,735 4,915 26%
Travel 6,444 3,826 3,200 3,200 5 - 5 3,195 0%
Repairs & Maintenance 233,178 239,861 412,450 421,097 55,568 3,476 59,043 362,053 14%
Interfund Allocations 719,048 814,847 763,484 763,484 318,123 - 318,123 445,361 42%
Debt Service Principal 80,098 47,510 124,425 124,425 45,078 - 45,078 79,347 36%
Debt Service Interest & Fees 6,144 2,954 9,573 9,573 2,365 - 2,365 7,208 25%
Other Services & Charges 177,849 231,636 346,810 366,279 62,286 49,683 111,969 254,310 31%
Total Services & Charges 1,453,091 1,455,258 1,907,464 1,966,422 531,527 99,856 631,382 1,335,039 32%
Capital 56,567 - - 80,000 49,478 30,522 80,000 - 100%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 1,570,774 134,955 1,705,729 2,867,076 37%
Net Surplus / (Deficit) 363,040 889,988 35,116 (108,478) (876,123) (1,011,079)
Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600
Operational expenditures for the Department of Code Enforcement are tracked in several different funds, each with a separate purpose. See individual fund summaries for more detail.
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by
the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600)
into the Code Enforcement Fund (#230). The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into Fund #230.
127
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 844 361 572 572 99 99 473 17%
Other Income 84,104 18,442 21,996 21,996 5,499 5,499 16,497 25%
Total Revenue 84,948 18,803 22,568 22,568 5,598 5,598 16,970 25%
Expenditures by Type
Services & Charges
Debt Service Principal 60,000 40,000 24,000 24,000 12,000 - 12,000 12,000 50%
Total Expenditures 60,000 40,000 24,000 24,000 12,000 - 12,000 12,000 50%
Net Surplus / (Deficit) 24,948 (21,197) (1,432) (1,432) (6,402) (6,402)
Beginning Cash Balance 28,919 53,838 32,733
Cash Adjustments (30) 92 -
Ending Cash Balance 53,838 32,733 31,301 26,330
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue
from interest earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due
in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following
current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at
rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
128
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Consolidated Building Fund Fund Number 600
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Building Department
Licenses & Permits 1,646,044 1,304,739 1,772,552 1,772,552 605,895 605,895 1,166,657 34%
Fines, Forfeitures, and Fees - 1,140 - - 904 904 (904) -
Interest Earnings 54,618 17,782 30,280 30,280 6,405 6,405 23,875 21%
Other Income 6,317 422 - - 741 741 (741) -
Total Building Department 1,706,979 1,324,083 1,802,832 1,802,832 613,945 613,945 1,188,887 34%
Total Code Enforcement 2,983,937 - - - - - - -
Total Fund Revenue 4,690,916 1,324,083 1,802,832 1,802,832 613,945 613,945 1,188,887 34%
Expenditures
Building Department
Personnel
Salaries & Wages 716,916 763,648 828,457 828,457 317,967 - 317,967 510,490 38%
Fringe Benefits 273,508 305,840 316,605 316,605 133,125 490 133,615 182,990 42%
Total Personnel 990,425 1,069,488 1,145,062 1,145,062 451,091 490 451,581 693,480 39%
Supplies 14,307 14,538 16,361 16,361 4,850 - 4,850 11,511 30%
Services & Charges
Professional Services - 2,411 8,000 8,000 - - - 8,000 0%
Printing & Advertising 3,809 336 4,763 4,763 - - - 4,763 0%
Education & Training 2,859 2,429 3,500 3,500 219 - 219 3,281 6%
Travel 684 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 18,871 14,257 25,000 26,500 4,455 - 4,455 22,045 17%
Interfund Allocations 252,023 328,799 339,938 339,938 141,642 - 141,642 198,296 42%
Debt Service Principal 46,342 41,198 43,021 43,021 21,404 - 21,404 21,617 50%
Debt Service Interest & Fees 3,141 2,184 1,358 1,358 766 - 766 592 56%
Other Services & Charges 3,948 11,039 17,015 25,965 11,510 - 11,510 14,455 44%
Interfund Transfers Out 158,943 - - - - - - - -
Total Services & Charges 490,621 402,653 448,595 459,045 179,996 - 179,996 279,049 39%
Capital - - - 49,478 49,478 - 49,478 - 100%
Total Building Department 1,495,352 1,486,678 1,610,018 1,669,946 685,415 490 685,905 984,040 41%
Total Code Enforcement 3,001,390 - - 23,862 20,691 3,171 23,862 - 100%
Total Fund Expenditures 4,496,742 1,486,678 1,610,018 1,693,808 706,106 3,661 709,767 984,041 42%
Net Surplus / (Deficit) 194,174 (162,595) 192,814 109,024 (92,160) (95,821)
Beginning Cash Balance 2,092,204 2,285,733 2,127,056
Cash Adjustments (645) 3,918 -
Ending Cash Balance 2,285,733 2,127,056 2,236,080 2,034,323
Cash Reserves Target 1,124,185 371,670 423,452
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operational costs of running the Building Department. The majority of the costs are for Building Department personnel. In 2020, there were two promotions
from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding positions they hold,
and to be more consistent with similar positions throughout the City. In 2021, a part-time licensing auditor will be added to audit contractor licensees. In 2014, Code Enforcement’s
budget was moved from the General Fund (#101) to this fund. In 2020, Code Enforcement’s budget was moved out of this fund with the Neighborhood Code Enforcement division
and South Bend Animal Resource Center division moved to the newly created Code Enforcement Fund (#230) and the Rental Safety Verification Program (RSVP) moved to the Rental
Units Regulation Fund (#221).
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund
is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. The Building Department
regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all
residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also
issued and monitored.
Cash Reserves Target
25% of Annual expenditures
129
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 699,000 7,689,000 739,381 739,381 6,949,619 10%
Interest Earnings - - - 20,000 84 84 19,916 0%
Other Income 293,958 266,643 244,000 224,000 122,191 122,191 101,809 55%
Total Revenue 293,958 266,643 943,000 7,933,000 861,656 861,656 7,071,344 11%
Expenditures by Type
Services & Charges
Professional Services 95,223 88,742 429,262 469,262 79,636 28,050 107,686 361,576 23%
Other Services & Charges 24,218 15,285 69,298 29,298 189,214 - 189,214 (159,916) 646%
Grants & Subsidies - - - 6,990,000 700,000 - 700,000 6,290,000 10%
Total Expenditures 119,441 104,026 498,560 7,488,560 968,850 28,050 996,899 6,491,660 13%
Net Surplus / (Deficit) 174,517 162,616 444,440 444,440 (107,194) (135,244)
Beginning Cash Balance 1,632,491 2,078,333 2,406,914
Cash Adjustments 271,325 165,965 -
Ending Cash Balance 2,078,333 2,406,914 2,851,354 2,713,691
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on its cash balance. In 2021, revenue will be received
from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9M Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run
through July 2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the
CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be
reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
130
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,629 869 3,000 3,000 38 38 2,962 1%
Interfund Transfers In 1,715,500 1,716,000 1,716,500 1,716,500 858,000 858,000 858,500 50%
Total Revenue 1,720,129 1,716,869 1,719,500 1,719,500 858,038 858,038 861,462 50%
Expenditures by Type
Services & Charges
Debt Service Principal 970,000 1,000,000 1,030,000 1,030,000 510,000 - 510,000 520,000 50%
Debt Service Interest & Fees 742,019 712,694 682,819 682,819 345,884 - 345,884 336,935 51%
Total Expenditures 1,712,019 1,712,694 1,712,819 1,712,819 855,884 - 855,884 856,935 50%
Net Surplus / (Deficit) 8,111 4,175 6,681 6,681 2,154 2,154
Beginning Cash Balance 1,726,790 1,734,901 1,739,076
Cash Adjustments - - -
Ending Cash Balance 1,734,901 1,739,076 1,745,757 1,741,230
Cash Reserves Target 1,734,901 1,739,076 1,745,757
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance
held at trustee bank.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due
February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment.
Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753).
Cash Reserves Target
100% cash reserves per bond covenants
131
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 306,537 - - 1 1 (1) -
Total Revenue 65 306,537 - - 1 1 (1) -
Expenditures by Type
Capital 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Total Expenditures 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Net Surplus / (Deficit)(4,602,054) (3,022,429) - (25,681) 1 1
Beginning Cash Balance 7,650,244 3,048,190 25,762
Cash Adjustments - - -
Ending Cash Balance 3,048,190 25,762 80 25,762
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons,
a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives
revenue from interest earned on the cash balance at the trustee bank.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons
project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help
with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle
multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business
owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two
market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson
Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a
joint effort between the university and Kite Realty.
132
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,792 1,623 6,000 6,000 74 74 5,926 1%
Interfund Transfers In 1,298,125 1,390,625 1,710,875 1,710,875 949,604 949,604 761,271 56%
Total Revenue 1,306,917 1,392,248 1,716,875 1,716,875 949,679 949,679 767,197 55%
Expenditures by Type
Services & Charges
Debt Service Principal 50,000 145,000 475,000 475,000 125,000 - 125,000 350,000 26%
Debt Service Interest & Fees 1,248,125 1,245,625 1,235,875 1,235,875 619,500 - 619,500 616,375 50%
Total Expenditures 1,298,125 1,390,625 1,710,875 1,710,875 744,500 - 744,500 966,375 44%
Net Surplus / (Deficit) 8,792 1,623 6,000 6,000 205,179 205,179
Beginning Cash Balance 3,452,908 3,461,700 3,463,323
Cash Adjustments - - -
Ending Cash Balance 3,461,700 3,463,323 3,469,323 3,668,501
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds.
This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount
was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
133
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 3,320 2,511 2,700 2,700 1,371 1,371 1,329 51%
Charges for Services 7,496,447 6,882,174 8,605,703 8,605,703 2,763,893 2,763,893 5,841,810 32%
Interest Earnings 22,362 10,210 15,762 15,762 3,681 3,681 12,081 23%
Other Income 5,417,866 84,210 72,000 72,000 10,966 10,966 61,034 15%
Interfund Allocation Reimb 610,726 122,143 129,585 129,585 54,006 54,006 75,579 42%
Total Revenue 13,550,721 7,101,248 8,825,750 8,825,750 2,833,917 2,833,917 5,991,833 32%
Expenditures by Division
Equipment Services 7,000,441 6,717,945 8,212,671 8,220,259 3,001,145 3,575 3,004,720 5,215,538 37%
Central Stores 284,301 26 - - - - - - -
Print Shop 160,886 13,844 3,340 3,340 2,504 - 2,504 836 75%
Radio Shop 230,894 229,304 268,978 268,992 103,679 - 103,679 165,313 39%
Building Maintenance 177,588 180,749 206,275 206,275 78,396 - 78,396 127,879 38%
Facilities Management 120,439 101,697 157,031 157,031 61,609 - 61,609 95,422 39%
Utilities & Services 4,950,465 - - - - - - - -
Sustainability 6,002 - - - - - - - -
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 3,247,334 3,575 3,250,910 5,604,988 37%
Expenditures by Type
Personnel
Salaries & Wages 1,920,693 1,795,351 2,079,577 2,079,577 761,437 - 761,437 1,318,140 37%
Fringe Benefits 731,886 780,402 892,827 892,827 333,599 - 333,599 559,228 37%
Total Personnel 2,652,580 2,575,754 2,972,404 2,972,404 1,095,036 - 1,095,036 1,877,368 37%
Supplies 4,515,181 3,998,093 4,923,729 4,928,788 1,736,972 729 1,737,701 3,191,087 35%
Services & Charges
Professional Services 8,439 7,777 8,500 10,298 1,798 720 2,518 7,780 24%
Printing & Advertising 715 863 4,642 4,642 - - - 4,642 0%
Utilities 5,013,625 53,701 64,468 64,468 28,101 - 28,101 36,367 44%
Education & Training 4,603 9,389 12,050 11,775 5,674 - 5,674 6,101 48%
Travel 481 - 1,850 1,850 - - - 1,850 0%
Repairs & Maintenance 56,339 54,985 51,900 52,175 27,866 2,074 29,940 22,235 57%
Interfund Allocations 648,014 306,521 683,462 683,462 284,784 - 284,784 398,678 42%
Debt Service Principal 14,248 15,596 3,303 3,303 2,483 - 2,483 820 75%
Debt Service Interest & Fees 1,029 463 37 37 22 - 22 15 59%
Grants & Subsidies 2,434 - - - - - - - -
Other Services & Charges 13,329 13,132 16,950 17,695 6,350 53 6,403 11,292 36%
Interfund Transfers Out - 207,293 105,000 105,000 58,248 - 58,248 46,752 55%
Total Services & Charges 5,763,256 669,719 952,162 954,705 415,326 2,847 418,173 536,532 44%
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 3,247,334 3,575 3,250,910 5,604,987 37%
Net Surplus / (Deficit) 619,705 (142,319) (22,545) (30,147) (413,417) (416,992)
Beginning Cash Balance 1,003,425 1,455,158 1,209,079
Cash Adjustments (167,972) (103,760) -
Ending Cash Balance 1,455,158 1,209,079 1,178,932 1,031,672
Cash Reserves Target 798,055 724,357 885,590
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, two costs centers were discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest payments
on two commercial-grade printers, to be paid off in 2021. In 2020, the City changed its for accounting for electric and natural gas utilities expenses. Prior to 2020, the Central Services
Fund (#222) paid for all of the City's utilities and allocated it back to departments. Starting in 2020, the allocation will be discontinued and the expenses will be charged directly to
departments. This is reflected by a $4.87 million decrease in budgeted utilities expense in this fund. The remaining utility expense budget left in this fund is for the utilities for the
Central Services facilities. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Interfund transfers out of the this fund to the capital fund
(#224) typically match the budgeted capital expenditures.
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local
county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of
Administration & Finance oversees the Central Services Division.
• Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and
local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers.
• Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates.
• Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the
popularity of ride sharing services such as Uber and Lyft.
• Facilities Management is funded by an interfund allocation.
• This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures
134
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,218 50 50 50 39 39 11 79%
Other Income - 7,268 - - - - - -
Interfund Transfers In - 207,293 105,000 105,000 58,248 58,248 46,752 55%
Total Revenue 3,218 214,611 105,050 105,050 58,287 58,287 46,763 55%
Expenditures by Type
Supplies 4,718 5,501 - - - - - - -
Services & Charges
Repairs & Maintenance 63,060 15,267 25,000 42,442 11,914 3,598 15,512 26,930 37%
Debt Service Principal 3,881 - 7,888 7,888 3,922 - 3,922 3,966 50%
Debt Service Interest & Fees 365 - 603 603 324 - 324 279 54%
Total Services & Charges 67,305 15,267 33,491 50,933 16,159 3,598 19,757 31,175 39%
Capital 77,795 189,582 68,500 77,279 68,349 16,396 84,745 (7,466) 110%
Total Expenditures 149,818 210,349 101,991 128,212 84,508 19,994 104,502 23,709 82%
Net Surplus / (Deficit) (146,601) 4,262 3,059 (23,162) (26,221) (46,215)
Beginning Cash Balance 168,196 21,921 26,221
Cash Adjustments 326 38 -
Ending Cash Balance 21,921 26,221 3,059 -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division.
This fund receives transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. This fund also receives revenue from interest earned on the fund's cash
balance.
The repair & maintenance budget covers annual maintenance of the CNG stations and radio tower inspections.
The debt service principal and interest budget is for the capital lease payments. Equipment purchased through a capital lease is typically paid off over 5 years.
In 2021, $68,500 is forecasted for the purchase of six (6) mobile column lifts. The lifts are used by Central Services to lift up vehicles in order to perform repairs and maintenance.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
135
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 117,720 54,492 47,685 47,685 19,362 19,362 28,323 41%
Other Income 989,555 1,626,433 2,000 2,000 40,885 40,885 (38,885) 2044%
Interfund Allocation Reimb 3,944,597 2,914,500 3,265,000 3,265,000 1,360,398 1,360,398 1,904,602 42%
Interfund Transfers In - 49,087 - - - - - -
Total Revenue 5,051,872 4,644,513 3,314,685 3,314,685 1,420,645 1,420,645 1,894,040 43%
Expenditures by Division
Safety/Risk Management 232,240 151,479 63,924 67,374 13,251 57 13,308 54,066 20%
Liability Insurance 677,290 761,414 895,000 895,000 97,158 24,450 121,608 773,393 14%
Business Insurance 742,777 622,434 1,865,000 2,515,835 187,485 98,555 286,040 2,229,795 11%
Workers' Compensation 1,479,416 1,211,428 1,267,000 1,273,753 497,877 40,791 538,668 735,085 42%
Catastrophic Events 650,224 910,806 - 40,321 24,268 16,053 40,321 - 100%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 820,038 179,906 999,944 3,792,339 21%
Expenditures by Type
Personnel
Salaries & Wages 152,168 116,402 - - - - - - -
Fringe Benefits 61,226 46,090 - - - - - - -
Other Personnel Costs 33,353 17,308 42,000 48,753 5,500 4,791 10,291 38,462 21%
Total Personnel 246,747 179,800 42,000 48,753 5,500 4,791 10,291 38,462 21%
Supplies 51,453 1,988 9,000 9,000 143 57 200 8,800 2%
Services & Charges
Professional Services 521,468 420,313 990,000 740,835 133,794 134,555 268,350 472,485 36%
Education & Training 29,927 6,285 30,000 27,000 - - - 27,000 0%
Travel 3,245 356 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance 31,110 2,119 - 905,850 4,097 - 4,097 901,753 0%
Interfund Allocations 144,621 77,446 21,624 21,624 9,010 - 9,010 12,614 42%
Insurance 2,010,853 1,840,034 1,845,000 1,845,000 577,534 24,450 601,984 1,243,016 33%
Other Services & Charges 169,766 218,415 1,150,300 1,150,900 65,691 - 65,691 1,085,209 6%
Total Services & Charges 2,910,989 2,564,968 4,039,924 4,694,209 790,126 159,005 949,132 3,745,077 20%
Capital 572,758 910,806 - 40,321 24,268 16,053 40,321 - 100%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 820,038 179,906 999,944 3,792,339 21%
Net Surplus / (Deficit) 1,269,925 986,951 (776,239) (1,477,597) 600,608 420,701
Beginning Cash Balance 3,696,778 4,961,426 5,956,858
Cash Adjustments (5,277) 8,481 -
Ending Cash Balance 4,961,426 5,956,858 4,479,260 6,584,174
Cash Reserves Target 1,890,973 1,828,781 2,396,141
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents
and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens throughout
the City in an effort to stop any workplace injuries.
Capital expenditures budgeted in 2018, 2019, and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101).
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the
position focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was be
transferred to Human Resources. This resulted in a substantial decrease to the budget for the Safety & Risk division. The remaining budget will be for active shooter training, miscellaneous
safety supplies, other safety training, and membership fees for professional associations.
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is
to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs
associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims claims--property,
liability, workers compensation, etc.--and the operation of the Safety & Risk division. This fund is managed by the Department of Administration & Finance.
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various
methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business
insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). Safety & Risk costs are allocated based on
departments' budgeted positions. When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
136
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 7,991,331 6,656,930 9,129,846 9,129,846 3,804,099 3,804,099 5,325,747 42%
Charges for Services 92,585 111,796 - - - - - -
Other Income 66,798 53,757 77,647 77,647 51,329 51,329 26,318 66%
Interest Earnings 67,048 21,431 5,000 5,000 6,651 6,651 (1,651) 133%
Total Revenue 8,217,762 6,843,915 9,212,493 9,212,493 3,862,080 3,862,080 5,350,414 42%
Expenditures by Division
311 Call Center 519,646 551,515 578,572 579,563 242,818 184 243,002 336,561 42%
Innovation & Technology 7,348,706 7,324,325 8,618,830 9,852,275 3,496,493 1,208,914 4,705,407 5,146,868 48%
Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 3,739,310 1,209,099 4,948,409 5,483,429 47%
Expenditures by Type
Personnel
Salaries & Wages 1,689,240 1,844,342 1,996,316 1,996,316 802,152 - 802,152 1,194,164 40%
Fringe Benefits 569,382 708,812 752,106 752,106 299,462 - 299,462 452,644 40%
Total Personnel 2,258,622 2,553,154 2,748,422 2,748,422 1,101,615 - 1,101,615 1,646,808 40%
Supplies 169,850 130,511 420,750 460,549 90,942 2,705 93,648 366,901 20%
Services & Charges
Professional Services 1,065,128 1,058,605 705,800 1,638,975 260,396 661,265 921,661 717,314 56%
Printing & Advertising 5,181 1,005 5,150 6,150 311 - 311 5,839 5%
Education & Training 22,957 9,162 57,900 62,307 4,184 4,950 9,134 53,173 15%
Travel 32,456 7,385 27,110 27,110 - - - 27,110 0%
Repairs & Maintenance 2,975,430 3,021,127 4,043,305 4,287,912 1,589,753 516,000 2,105,753 2,182,160 49%
Interfund Allocations 6,785 5,911 891 891 373 - 373 518 42%
Debt Service Principal 391,117 606,922 817,277 817,265 483,574 - 483,574 333,691 59%
Debt Service Interest & Fees 52,924 59,675 76,973 76,985 25,723 - 25,723 51,262 33%
Other Services & Charges 287,902 422,383 293,824 305,272 182,438 24,179 206,617 98,655 68%
Interfund Transfers Out 600,000 - - - - - - - -
Total Services & Charges 5,439,880 5,192,174 6,028,230 7,222,868 2,546,753 1,206,393 3,753,147 3,469,722 52%
Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 3,739,310 1,209,099 4,948,409 5,483,431 47%
Net Surplus / (Deficit) 349,410 (1,031,925) 15,091 (1,219,345) 122,769 (1,086,329)
Beginning Cash Balance 2,758,297 3,108,342 2,125,192
Cash Adjustments 636 48,775 -
Ending Cash Balance 3,108,342 2,125,192 905,847 2,297,580
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the Local Income Tax Certified Shares Fund (#404) to cover the cost of the new enterprise
resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020.
Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to
make government more efficient.
CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise
platform because it integrated well with GIS and had substantial adoption from similarly sized cities.
Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure
hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots.
Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant are
managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217).
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including
number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its
budget is fully allocated each year.
Cash Reserves Target
No reserve requirement
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community
through technology, data, and strategic partnerships.
• The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries
and service requests.
• Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division.
• Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311
Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions.
• Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The
infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and
security; ensuring availability, capacity, and continuity.
• Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments
for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and
technology training, data analytics, and project management.
• Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the
technology resources they need to succeed by leveraging connections both internal and external connections.
137
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 13,344,016 15,885,258 15,997,883 15,997,883 6,595,830 6,595,830 9,402,053 41%
Other Income 397,653 373,523 385,000 385,000 739,072 739,072 (354,072) 192%
Interest Earnings 288,858 89,646 68,169 68,169 32,060 32,060 36,109 47%
Total Revenue 14,030,527 16,348,427 16,451,052 16,451,052 7,366,962 7,366,962 9,084,090 45%
Expenditures by Subdivision
Health Insurance 15,517,230 14,472,911 17,294,188 17,307,987 6,259,447 101,055 6,360,503 10,947,485 37%
Workplace Wellness Clinic 1,108,117 996,006 1,169,308 1,337,441 465,390 547,167 1,012,557 324,884 76%
Employee Wellness 86,863 76,048 91,160 94,974 33,039 24,186 57,225 37,749 60%
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 6,757,876 672,409 7,430,285 11,310,118 40%
Expenditures by Type
Personnel
Other Personnel Costs 14,704,500 13,740,971 16,472,430 16,372,543 5,884,009 25,081 5,909,090 10,463,453 36%
Total Personnel 14,704,500 13,740,971 16,472,430 16,372,543 5,884,009 25,081 5,909,090 10,463,453 36%
Supplies 198,245 131,045 150,000 150,000 42,658 - 42,658 107,342 28%
Services & Charges
Professional Services 1,163,954 1,083,611 1,198,308 1,482,941 490,953 647,327 1,138,280 344,661 77%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 632,597 587,028 732,318 732,318 340,026 - 340,026 392,292 46%
Other Services & Charges 12,913 2,309 1,500 2,500 230 - 230 2,270 9%
Total Services & Charges 1,809,464 1,672,948 1,932,226 2,217,859 831,209 647,327 1,478,536 739,323 67%
Capital - - - - - - - - -
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 6,757,876 672,409 7,430,285 11,310,118 40%
Net Surplus / (Deficit) (2,681,683) 803,462 (2,103,604) (2,289,350) 609,086 (63,322)
Beginning Cash Balance 11,997,127 9,277,319 10,143,060
Cash Adjustments (38,125) 62,279 -
Ending Cash Balance 9,277,319 10,143,060 7,853,710 10,765,670
Cash Reserves Target 4,178,052 3,886,241 4,685,100
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the
premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees.
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of
this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical,
dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
138
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 6,899 19,419 19,419 3,015 3,015 16,404 16%
Interest Earnings 5,213 1,187 1,335 1,335 61 61 1,274 5%
Total Revenue 5,213 8,087 20,754 20,754 3,076 3,076 17,678 15%
Expenditures by Type
Personnel
Other Personnel Costs 32,957 157,449 55,000 55,000 30,585 - 30,585 24,415 56%
Total Expenditures 32,957 157,449 55,000 55,000 30,585 - 30,585 24,415 56%
Net Surplus / (Deficit) (27,744) (149,363) (34,246) (34,246) (27,509) (27,509)
Beginning Cash Balance 208,514 180,911 31,859
Cash Adjustments 141 310 -
Ending Cash Balance 180,911 31,859 (2,387) 4,350
Cash Reserves Target 8,239 39,362 13,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to
the establishment of this fund, claims were accounted for under individual departments’ operations.
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of
Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased.
As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's
high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased
substantially due to the COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
139
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Parental Leave Fund Fund Number 714
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 166,529 244,090 257,209 257,209 104,053 104,053 153,156 40%
Interest Earnings 937 751 540 540 538 538 2 100%
Total Revenue 167,466 244,841 257,749 257,749 104,592 104,592 153,158 41%
Expenditures by Type
Personnel
Salaries & Wages 186,085 119,938 253,846 253,846 56,938 - 56,938 196,908 22%
Total Expenditures 186,085 119,938 253,846 253,846 56,938 - 56,938 196,908 22%
Net Surplus / (Deficit) (18,618) 124,903 3,903 3,903 47,654 47,654
Beginning Cash Balance 51,126 32,563 157,521
Cash Adjustments 55 56 -
Ending Cash Balance 32,563 157,521 161,424 205,176
Cash Reserves Target 14,887 9,595 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration &
Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2021, the
allocation is 0.35% of full-time wages.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
140
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 289,770 94,111 146,696 146,696 33,897 33,897 112,799 23%
Total Revenue 289,770 94,111 146,696 146,696 33,897 33,897 112,799 23%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)289,770 94,111 146,696 146,696 33,897 33,897
Beginning Cash Balance 10,439,531 10,733,474 10,845,986
Cash Adjustments 4,173 18,401 -
Ending Cash Balance 10,733,474 10,845,986 10,992,682 10,879,883
Cash Reserves Target 8,591,175 8,998,791 8,206,983
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to
meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant
delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds
that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of
the factors resulting in South Bend's good AA bond rating with Standard & Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax
monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana
General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the
fund’s cash balance.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
141
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 13,279 7,284 5,630 5,630 3,683 3,683 1,947 65%
Wayfinding Signage Project 100,000 - - - - - - -
Bloomberg Mayors Challenge 274,000 404,000 322,506 322,506 322,000 322,000 506 100%
Human Rights Scholarship Prog.91,517 8,370 18,000 18,000 - - 18,000 0%
AEP Grant (Office of Sustainab.)- 41,000 - - - - - -
Historic Preservation 183 196 - - 1,954 1,954 (1,954) -
Milton Trust Energy Grant 125,000 100,000 125,000 125,000 - - 125,000 0%
Code Enforce - 55,000 - - - - - -
Animal Resource Center Donations 41,996 49,603 25,000 25,000 6,647 6,647 18,353 27%
Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100%
Total Revenue 745,975 765,453 496,136 596,136 434,284 434,284 161,852 73%
Expenditures by Project
Wayfinding Signage Project 53,988 56,258 - 35,186 - 35,186 35,186 - 100%
Bloomberg Mayors Challenge 127,296 313,871 322,506 556,795 125,774 264,509 390,283 166,513 70%
Human Rights Scholarship Prog.19,310 6,655 28,150 28,150 - - - 28,150 0%
Bike Signage - - 2,500 2,500 - - - 2,500 0%
Historic Preservation Commiss.- - 5,000 5,000 - - - 5,000 0%
Milton Trust Energy Grant 2,600 61,608 125,000 139,900 47,300 61,690 108,990 30,910 78%
Animal Resource Center 38,658 14,902 35,000 38,574 - 3,574 3,574 35,000 9%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 241,853 453,294 518,156 806,105 173,074 364,959 538,033 268,073 67%
Expenditures by Type
Supplies - - 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services 218,362 382,631 344,806 615,855 125,774 301,269 427,043 188,813 69%
Printing & Advertising 3,479 6,650 21,650 21,650 - - - 21,650 0%
Repairs & Maintenance 4,181 64,008 135,000 151,900 47,300 63,690 110,990 40,910 73%
Grants & Subsidies 15,831 - 9,000 9,000 - - - 9,000 0%
Other Services & Charges - 5 2,700 2,700 - - - 2,700 0%
Total Services & Charges 241,853 453,294 513,156 801,105 173,074 364,959 538,033 263,073 67%
Total Expenditures 241,853 453,294 518,156 806,105 173,074 364,959 538,033 268,073 67%
Net Surplus / (Deficit) 504,122 312,160 (22,020) (209,969) 261,210 (103,749)
Beginning Cash Balance 164,817 668,273 981,455
Cash Adjustments (665) 1,022 -
Ending Cash Balance 668,273 981,455 771,485 1,257,718
Cash Reserves Target - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or
bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they
are spent according to the designated purpose.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall
Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2021) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
- In 2019, the City received $100,000 from Bloomberg Philanthropies, the first installment of a three-year Mayors Challenge commitment from Bloomberg.
- In 2019, the Human Rights Scholarship Program was moved into this fund.
Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used
for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older
with home repairs.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or
subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing
resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the
program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded
transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are
allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major
events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-
as-a-benefit program which will continue to scale across the South Bend region and other similar geographies
Cash Reserves Target
No reserve requirement
142
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,668 5,076 5,536 5,536 1,369 1,369 4,167 25%
Total Revenue 16,668 5,076 5,536 5,536 1,369 1,369 4,167 25%
Expenditures by Type
Services & Charges
Professional Services 1,211 - - - - - - - -
Other Services & Charges 36,100 130,370 - 69,630 69,630 - 69,630 - 100%
Total Expenditures 37,311 130,370 - 69,630 69,630 - 69,630 - 100%
Net Surplus / (Deficit)(20,643) (125,295) 5,536 (64,094) (68,261) (68,261)
Beginning Cash Balance 625,798 605,471 481,214
Cash Adjustments 315 1,038 -
Ending Cash Balance 605,471 481,214 417,120 412,953
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or
intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs
of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance.
The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and
granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
143
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Human Rights Federal Grant Fund Number 258
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 247,060 167,100 143,200 68,200 10,000 10,000 58,200 15%
Charges for Services - 8,500 - 75,000 2,500 2,500 72,500 3%
Interest Earnings 12,491 1,540 - - 1,365 1,365 (1,365) -
Other Income 312 - 2,050 2,050 - - 2,050 0%
Total Revenue 259,863 177,140 145,250 145,250 13,865 13,865 131,385 10%
Expenditures by Subdivision
General 76,493 19,061 3,000 22,941 3,000 - 3,000 19,941 13%
EEOC 103,333 100,391 125,846 125,846 40,529 13,333 53,863 71,983 43%
HUD 87,503 93,473 102,746 134,046 72,712 - 72,712 61,334 54%
Total Expenditures 267,329 212,926 231,592 282,833 116,242 13,333 129,575 153,258 46%
Expenditures by Type
Personnel
Salaries & Wages 119,255 124,770 126,000 126,000 52,958 - 52,958 73,042 42%
Fringe Benefits 35,042 38,541 47,692 47,692 16,245 - 16,245 31,447 34%
Total Personnel 154,296 163,311 173,692 173,692 69,203 - 69,203 104,489 40%
Supplies 1,330 1,724 2,000 2,000 20 - 20 1,980 1%
Services & Charges
Professional Services 21,691 24,667 27,800 40,800 6,667 13,333 20,000 20,800 49%
Printing & Advertising - 16,215 4,000 6,100 5,550 - 5,550 550 91%
Education & Training 3,709 5,960 3,500 10,365 2,780 - 2,780 7,585 27%
Travel 9,201 - 15,300 11,900 700 - 700 11,200 6%
Other Services & Charges 607 1,049 5,300 37,976 31,322 - 31,322 6,654 82%
Interfund Transfers Out 76,493 - - - - - - - -
Total Services & Charges 111,703 47,891 55,900 107,141 47,018 13,333 60,352 46,789 56%
Total Expenditures 267,329 212,926 231,592 282,833 116,242 13,333 129,575 153,258 46%
Net Surplus / (Deficit) (7,467) (35,786) (86,342) (137,583) (102,376) (115,710)
Beginning Cash Balance 528,434 521,051 486,159
Cash Adjustments 84 893 -
Ending Cash Balance 521,051 486,159 348,576 383,783
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC) .This fund also receives revenue from staff contracts.
Expenditures are for the wages and benefits of two full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights
Commission's activities related to fair housing and equal opportunity employment in St Joseph County.
144
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 5,086,138 - - 790,778 790,778 (790,778) -
Interfund Transfers In - 1,000,000 - - - - - -
Total Revenue - 6,086,138 - - 790,778 790,778 (790,778) -
Expenditures by Activity
Mayor's Office - 11,344 - - 18,230 1,000 19,230 (19,230) -
Common Couuncil - 5,010 - - 2,247 - 2,247 (2,247) -
Administration & Finance - 34,700 - 744 9,759 695 10,454 (9,710) 1406%
Public Works - 39,150 - - (96) - (96) 96 -
Innovation & Technology - 6,406 - 750 - 750 750 - 100%
Police Department - 1,631,779 - 40,380 20,090 21,450 41,540 (1,160) 103%
Fire Department - 1,816,511 - 1,183 24,673 390 25,063 (23,879) 2118%
Community Investment - 2,355,704 - 2,642,353 1,244,953 1,299,820 2,544,773 97,580 96%
Venues, Parks & Arts - 127,466 - 5,595 35,556 1,410 36,966 (31,371) 661%
Code Enforcement - 4,339 - - - - - - -
Building Department - 863 - - - - - - -
Total Expenditures - 6,033,275 - 2,691,004 1,355,412 1,325,514 2,680,926 10,079 100%
Expenditures by Type
Supplies - 252,665 - 18,587 68,973 2,720 71,692 (53,105) 386%
Services & Charges
Professional Services - 7,058 - 644 - 644 644 - 100%
Printing & Advertising - 19,717 - - 23,687 1,000 24,687 (24,687) -
Repairs & Maintenance - 2,016 - - - - - - -
Grants & Subsidies - 2,349,076 - 2,641,973 1,244,744 1,299,650 2,544,393 97,580 96%
Other Services & Charges - 54,452 - 29,800 18,009 21,501 39,510 (9,710) 133%
Interfund Transfers Out - 3,348,292 - - - - - - -
Total Services & Charges - 5,780,610 - 2,672,417 1,286,440 1,322,794 2,609,234 63,183 98%
Total Expenditures - 6,033,275 - 2,691,004 1,355,412 1,325,514 2,680,926 10,078 100%
Net Surplus / (Deficit)- 52,864 - (2,691,004) (564,634) (1,890,148)
Beginning Cash Balance - - 53,214
Cash Adjustments - 350 -
Ending Cash Balance - 53,214 (2,637,790) (465,774)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD),
Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and
lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions
Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at
community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional
homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required
to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
145
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Local Income Tax - Certified Shares Fund Number 404
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,879,847 13,764,809 11,378,106 13,334,937 5,802,438 5,802,438 7,532,499 44%
Intergov./ Grants 12,500 - - - - - - -
Interest Earnings 348,410 111,181 147,313 147,313 42,621 42,621 104,692 29%
Debt Proceeds - 2,262,160 - - - - - -
Donations 5,000 - - - - - - -
Other Income 83,772 361,924 24,000 24,000 84,122 84,122 (60,122) 351%
Interfund Transfers In 927,077 - - 147,786 147,786 147,786 - 100%
Total Revenue 14,256,606 16,500,074 11,549,419 13,654,036 6,076,967 6,076,967 7,577,069 45%
Expenditures by Activity
General City 1,707,359 2,263,417 4,268,835 4,384,556 1,431,571 262,371 1,693,943 2,690,613 39%
Legal Dept 10,400 3,441 15,000 15,000 1,187 - 1,187 13,813 8%
Information Technology 1,375,412 1,579,347 - 99,597 16,150 83,447 99,597 - 100%
Police Department 1,658,739 2,136,734 2,040,329 3,595,571 622,739 55,386 678,125 2,917,446 19%
Fire Department 926,579 - - - - - - - -
Vacant & Abandoned Houses 380,612 232,822 400,000 838,415 25,175 40,048 65,223 773,192 8%
Community Investment 1,083,688 357,659 - 843,144 8,957 825,016 833,974 9,170 99%
Parks & Recreation 751,050 1,778,605 1,658,225 1,688,283 926,345 396,789 1,323,134 365,149 78%
Light Up South Bend 207,469 88,137 260,000 380,832 108,598 71,496 180,094 200,738 47%
Streets 1,978,142 2,899,656 - 5,179 - 5,179 5,179 - 100%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 625,000 - 625,000 875,000 42%
Traffic Signals & Street Lighting 1,729,535 1,501,835 1,585,820 1,585,820 590,237 - 590,237 995,583 37%
Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 4,355,961 1,739,733 6,095,693 8,840,704 41%
Expenditures by Type
Supplies 207,469 92,245 200,000 320,832 107,898 71,396 179,294 141,538 56%
Services & Charges
Professional Services 1,675,224 1,681,956 75,000 279,016 18,037 187,966 206,003 73,013 74%
Printing & Advertising - 500 - - - - - - -
Utilities 1,729,535 1,501,835 1,585,820 1,585,820 590,237 - 590,237 995,583 37%
Repairs & Maintenance 725,734 756,305 762,271 762,271 221,727 - 221,727 540,544 29%
Interfund Allocations 8,631 8,633 9,753 9,753 4,062 - 4,062 5,691 42%
Debt Service Principal 1,557,180 1,364,172 1,906,509 1,906,509 522,794 - 522,794 1,383,715 27%
Debt Service Interest & Fees 90,721 59,809 93,820 93,820 18,839 - 18,839 74,981 20%
Grants & Subsidies 1,318,244 397,553 335,991 1,020,291 182,680 837,531 1,020,211 80 100%
Other Services & Charges 1,009,336 1,292,054 1,338,649 1,829,603 781,758 447,937 1,229,696 599,907 67%
Interfund Transfers Out 4,764,329 6,361,491 5,420,396 5,420,396 1,862,665 - 1,862,665 3,557,731 34%
Total Services & Charges 12,878,933 13,424,307 11,528,209 12,907,479 4,202,800 1,473,434 5,676,234 7,231,245 44%
Capital 222,583 825,101 - 1,708,085 45,263 194,902 240,165 1,467,920 14%
Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 4,355,961 1,739,733 6,095,693 8,840,703 41%
Net Surplus / (Deficit) 947,621 2,158,421 (178,790) (1,282,360) 1,721,006 (18,726)
Beginning Cash Balance 11,770,743 12,724,697 14,902,237
Cash Adjustments 6,333 19,120 -
Ending Cash Balance 12,724,697 14,902,237 13,619,877 16,650,419
Cash Reserves Target 6,654,492 7,170,827 7,468,198
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the
Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund
(#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the
software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the
streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2021, Department of
Community Investment (DCI) activities formerly paid out of this fund were moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI
expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend
program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to
improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number
of vacant lots, and need for lighting in the neighborhood. This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art.
This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local Income Tax revenue is determined annually by the Indiana Dept of
Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue
from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain
organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council.
146
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 455,002 433,812 411,061 411,061 - - 411,061 0%
Intergov./ Shared Revenues 40,353 40,795 5,364 5,364 - - 5,364 0%
Interest Earnings 9,852 765 1,053 1,053 407 407 646 39%
Total Revenue 505,207 475,372 417,478 417,478 407 407 417,071 0%
Expenditures by Type
Services & Charges
Debt Service Principal 498,598 484,511 370,109 370,109 197,222 - 197,222 172,887 53%
Debt Service Interest & Fees 40,678 31,998 25,590 25,590 13,640 - 13,640 11,950 53%
Total Services & Charges 539,276 516,510 395,699 395,699 210,863 - 210,863 184,837 53%
Capital 271,112 12,970 - 1,419 - 1,419 1,419 - 100%
Total Expenditures 810,388 529,479 395,699 397,118 210,863 1,419 212,282 184,837 53%
Net Surplus / (Deficit) (305,181) (54,108) 21,779 20,360 (210,456) (211,875)
Beginning Cash Balance 528,040 223,617 169,893
Cash Adjustments 758 383 -
Ending Cash Balance 223,617 169,893 190,253 (40,563)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle. Due to declining cash reserves in this fund, the police vehicle capital lease-
purchases for 2020 through 2023 will be funded by the County Option Income Tax Fund (#404). This fund will continue to pay off current leases over that time and will not take on
any new debt until cash reserves can support it in 2024.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
147
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 231,026 219,253 226,548 226,548 - - 226,548 0%
Interest Earnings 14,444 5,369 7,058 7,058 1,983 1,983 5,075 28%
Other Income 25,000 18,750 25,000 25,000 - - 25,000 0%
Total Revenue 270,470 243,373 258,606 258,606 1,983 1,983 256,623 1%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - 250,000 262,145 262,145 109,230 - 109,230 152,915 42%
Total Services & Charges - 250,000 262,145 262,145 109,230 - 109,230 152,915 42%
Capital 28,000 6,770 - - - - - - -
Total Expenditures 28,000 256,770 262,145 262,145 109,230 - 109,230 152,915 42%
Net Surplus / (Deficit) 242,470 (13,397) (3,539) (3,539) (107,247) (107,247)
Beginning Cash Balance 446,760 689,015 676,798
Cash Adjustments (215) 1,181 -
Ending Cash Balance 689,015 676,798 673,259 569,552
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned
on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues,
Parks & Arts.
In 2020, $180,000 was budgeted for Department of Community Investment activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets
Transportation project.
In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division.
In 2021, $262,145 is budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Department of Venues,
Parks & Arts.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
148
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Local Income Tax - Economic Development Fund Number 408
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,474,651 13,405,714 11,040,237 13,123,696 5,664,280 5,664,280 7,459,416 43%
Intergov./ Grants - 12,500 50,000 50,000 - - 50,000 0%
Fines, Forfeitures, and Fees 354,660 354,660 - - - - - -
Interest Earnings 463,996 163,880 197,890 197,890 62,839 62,839 135,051 32%
Other Income 160,625 153,272 150,000 150,000 - - 150,000 0%
Interfund Transfers In 178,534 - 950,000 950,000 - - 950,000 0%
Total Revenue 13,632,466 14,090,026 12,388,127 14,471,586 5,727,120 5,727,120 8,744,467 40%
Expenditures by Activity
General City 19,365 1,076,233 - - - - - - -
PSAP 2,818,011 2,966,021 3,048,498 3,048,498 1,171,764 1,524,210 2,695,973 352,525 88%
Code Enforcement 2,364,559 2,973,805 2,874,081 2,874,081 465,000 - 465,000 2,409,081 16%
Animal Resource Center 845,841 891,414 915,549 915,549 35,000 - 35,000 880,549 4%
Community Investment 4,225,555 3,829,468 5,490,143 9,124,913 677,630 3,291,953 3,969,583 5,155,330 44%
2015 Park Bond 410,020 376,689 377,007 377,007 157,378 - 157,378 219,629 42%
2018 Zoo Bond 214,487 320,900 324,100 324,100 175,550 - 175,550 148,550 54%
Streets 445,439 35,749 - 18,812 - 18,812 18,812 - 100%
Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 2,682,322 4,834,975 7,517,297 9,165,664 45%
Expenditures by Type
Services & Charges
Professional Services 3,267,745 2,883,244 3,009,226 3,761,599 1,232,203 2,168,396 3,400,599 361,000 90%
Printing & Advertising 350 404 45,000 45,000 706 - 706 44,294 2%
Utilities 3,274 42,523 51,000 51,000 23,130 - 23,130 27,870 45%
Repairs & Maintenance 626,634 209,536 137,000 156,462 30,655 19,335 49,990 106,472 32%
Debt Service Principal 100,000 301,441 314,344 314,344 158,423 - 158,423 155,921 50%
Debt Service Interest & Fees 115,237 219,669 210,028 210,028 100,169 - 100,169 109,859 48%
Grants & Subsidies 975,685 1,220,570 3,050,000 5,785,348 405,005 2,610,997 3,016,003 2,769,346 52%
Other Services & Charges 221 1,603 - - - - - - -
Interfund Transfers Out 5,826,360 7,586,290 6,062,780 6,062,780 657,378 - 657,378 5,405,402 11%
Total Services & Charges 10,915,507 12,465,279 12,879,378 16,386,561 2,607,671 4,798,728 7,406,398 8,980,164 45%
Capital 427,769 5,000 150,000 296,399 74,652 36,248 110,899 185,500 37%
Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 2,682,322 4,834,975 7,517,297 9,165,664 45%
Net Surplus / (Deficit) 2,289,191 1,619,747 (641,251) (2,211,374) 3,044,798 (1,790,178)
Beginning Cash Balance 15,097,440 17,389,466 19,044,274
Cash Adjustments 2,835 35,061 -
Ending Cash Balance 17,389,466 19,044,274 16,832,900 22,103,322
Cash Reserves Target 5,671,638 6,235,140 8,341,480
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds, and the 2018 Zoo
Bonds. This fund also provides operating subsidies (budgeted as interfund transfers out) for the Department of Community Investment (DCI) administration (Fund #211) and the
Department of Code Enforcement (Fund #219 & #230). These departments do not collect enough revenue to support their operations so the City makes up the difference with income
tax dollars.
It also funds various community and economic development initiatives administered by the Department of Community Investment (DCI). 2021 DCI budgeted expenditures in this fund
include: Business Development - $500k for workforce development, $250k for small business assistance, $115k for the South Bend Chamber of Commerce | Neighborhoods - $650k
for homeless strategy, $350k for the home repair program | Engagement - $175k for neighborhood organization support, $25k for Love Your Block mini-grant program | Planning -
$500k for neighborhood development, $150k for neighborhood development assistance, $35k for West Side Main Streets, $150k for development of two neighborhood plans, $50k for the
Portage Elwood neighborhood plan, $100k for the Complete Streets Transportation projects |Property - $50k for appraisals, $100k for surveys, $203k for expenses related to
Redevelopment owned properties, $50k for an alley stabilization pilot program.
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic
development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund is a source of bonding capacity for
the City and efforts are made to keep significant cash reserves in order to receive a higher credit rating and lower interest rates.
This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income
tax on wages within St. Joseph County. Local Income Tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to
decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This
fund also receives revenue from interest earned on the fund's cash balance.
The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development
agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job
penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
149
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,783 682 - - 7 7 (7) -
Debt Proceeds 1,472,985 - - - - - - -
Total Revenue 1,489,768 682 - - 7 7 (7) -
Expenditures by Type
Services & Charges
Debt Service Principal 91,941 355,128 - - - - - - -
Debt Service Interest & Fees 9,172 12,324 - - - - - - -
Other Services & Charges 250 - - - - - - - -
Interfund Transfers Out - 1,752 - - - - - - -
Total Services & Charges 101,364 369,204 - - - - - - -
Capital 3,313,965 300,278 - - - - - - -
Total Expenditures 3,415,328 669,482 - - - - - - -
Net Surplus / (Deficit)(1,925,560) (668,800) - - 7 7
Beginning Cash Balance 2,942,035 1,016,476 347,680
Cash Adjustments 1 3 -
Ending Cash Balance 1,016,476 347,680 347,680 347,687
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service
principal and interest payments are budgeted in individual departments.
Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used
after the proceeds remaining in this fund are fully spent.
Historically, this fund receives revenue in the form of capital lease proceeds. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined.
150
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,383 2,351 4,500 4,500 44 44 4,456 1%
Interfund Transfers In 2,867,378 2,870,500 2,866,000 2,866,000 1,435,500 1,435,500 1,430,500 50%
Total Revenue 2,873,761 2,872,851 2,870,500 2,870,500 1,435,544 1,435,544 1,434,956 50%
Expenditures by Type
Services & Charges
Debt Service Principal 1,725,000 1,790,000 1,850,000 1,850,000 1,085,000 - 1,085,000 765,000 59%
Debt Service Interest & Fees 1,136,669 1,073,013 1,008,669 1,008,669 511,428 - 511,428 497,241 51%
Total Expenditures 2,861,669 2,863,013 2,858,669 2,858,669 1,596,428 - 1,596,428 1,262,241 56%
Net Surplus / (Deficit)12,092 9,839 11,831 11,831 (160,884) (160,884)
Beginning Cash Balance 210,492 222,584 232,423
Cash Adjustments - - -
Ending Cash Balance 222,584 232,423 244,254 71,539
Cash Reserves Target 222,584 232,423 244,254
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend
Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
Cash Reserves Target
100% cash reserves per bond covenants
151
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,243 3,478 4,000 4,000 39 39 3,961 1%
Debt Proceeds - - - 8,860,022 8,860,022 8,860,022 - 100%
Interfund Transfers In 2,641,500 2,645,000 2,311,000 2,532,000 1,325,750 1,325,750 1,206,250 52%
Total Revenue 2,656,743 2,648,478 2,315,000 11,396,022 10,185,812 10,185,812 1,210,211 89%
Expenditures by Type
Services & Charges
Debt Service Principal 2,175,000 2,250,000 2,000,000 2,000,000 1,280,000 - 1,280,000 720,000 64%
Debt Service Interest & Fees 457,744 379,968 307,705 566,701 424,273 - 424,273 142,428 75%
Interfund Transfers Out - - - 8,601,026 9,248,224 - 9,248,224 (647,198) 108%
Total Expenditures 2,632,744 2,629,968 2,307,705 11,167,727 10,952,498 - 10,952,498 215,230 98%
Net Surplus / (Deficit) 23,999 18,510 7,295 228,295 (766,686) (766,686)
Beginning Cash Balance 791,026 815,025 833,535
Cash Adjustments - - -
Ending Cash Balance 815,025 833,535 1,061,830 66,848
Cash Reserves Target 815,025 833,535 1,061,830
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is
a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 EDIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood
infrastructure projects. The par amount of the bonds were $7,610,000 with a premium of $1,250,022, a total of $8,860,022. The bonds were closed on May 12, 2021 with a net interest
rate of 3.4%. The bond proceeds were deposited into this fund.
Current debt includes:
- 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt schedule
#39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
- 2021 EDIT Infrastructure Bonds - debt payments paid for by the Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215)
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
In 2021, the cost of issuance for the 2021 EDIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was
$8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects.
Cash Reserves Target
100% cash reserves per bond covenants
152
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name TIF - River West Development Area (Airport) Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 18,555,308 16,814,400 16,247,264 16,247,264 - - 16,247,264 0%
Intergov./ Shared Revenues 395,000 381,500 397,000 397,000 191,500 191,500 205,500 48%
Intergov./ Grants 41,206 13,844 - - 117,432 117,432 (117,432) -
Charges for Services 2,160 - - - - - - -
Interest Earnings 744,246 199,544 178,188 178,188 73,610 73,610 104,578 41%
Donations - 2,250 - - - - - -
Debt Proceeds - 4,345,059 - - - - - -
Other Income 129,336 252,995 - - 20,300 20,300 (20,300) -
Interfund Transfers In 64,022 35,560 90,000 657,593 576,272 576,272 81,321 88%
Total Revenue 19,931,280 22,045,151 16,912,452 17,480,045 979,114 979,114 16,500,931 6%
Expenditures by Type
Services & Charges
Professional Services 1,099,869 1,082,200 390,384 954,367 251,674 267,133 518,807 435,561 54%
Debt Service Principal 4,038,315 3,750,570 3,883,193 3,883,193 1,648,120 - 1,648,120 2,235,073 42%
Debt Service Interest & Fees 1,198,375 1,329,981 959,216 959,216 448,756 - 448,756 510,460 47%
Other Services & Charges 1,325,523 619,953 - 486,000 - 250,000 250,000 236,000 51%
Interfund Transfers Out 4,266,098 5,085,022 5,013,803 5,013,803 2,655,803 - 2,655,803 2,358,000 53%
Total Services & Charges 11,928,180 11,867,725 10,246,596 11,296,579 5,004,353 517,133 5,521,486 5,775,094 49%
Capital 8,735,222 12,152,391 - 16,218,129 2,179,976 4,948,579 7,128,555 9,089,574 44%
Total Expenditures 20,663,402 24,020,117 10,246,596 27,514,708 7,184,329 5,465,712 12,650,041 14,864,668 46%
Net Surplus / (Deficit) (732,123) (1,974,965) 6,665,856 (10,034,663) (6,205,215) (11,670,927)
Beginning Cash Balance 31,665,638 30,950,203 29,039,261
Cash Adjustments 16,687 64,024 -
Ending Cash Balance 30,950,203 29,039,261 19,004,598 22,835,490
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
Various projects and development opportunities include: Claey's Candy, local match to federal funds for Coal Line Trail project, Dylan Street reconstruction, neighborhood plan for
Western (east of Walnut), general road repairs, ongoing work with the State Theatre Block, and projects that were started in 2020 and will still be in process in 2021. TIF support will
also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover
mandatory administrative costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds
are being repaid by this fund with the final payment due February 1, 2037.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 261,830 237,261 287,082 287,082 - - 287,082 0%
Interest Earnings 41,430 8,861 4,881 4,881 3,522 3,522 1,359 72%
Other Income 18,500 300 - - - - - -
Total Revenue 321,760 246,422 291,963 291,963 3,522 3,522 288,441 1%
Expenditures by Type
Services & Charges
Professional Services - 55 - 50,000 1,600 17,725 19,325 30,675 39%
Total Services & Charges - 55 - 50,000 1,600 17,725 19,325 30,675 39%
Capital 1,089,137 152,666 - 308,843 518 250,304 250,822 58,021 81%
Total Expenditures 1,089,137 152,721 - 358,843 2,118 268,029 270,147 88,696 75%
Net Surplus / (Deficit) (767,377) 93,701 291,963 (66,880) 1,405 (266,625)
Beginning Cash Balance 1,797,082 1,031,822 1,127,293
Cash Adjustments 2,117 1,769 -
Ending Cash Balance 1,031,822 1,127,293 1,060,413 1,128,698
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
In 2021, this fund will be used for final expenses for the City Cemetery project as well as improvements to the 100 Block of Elm Street. Starting in 2021 and continuing through 2025,
this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative
costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,722,642 2,997,091 2,560,473 2,560,473 - - 2,560,473 0%
Interest Earnings 249,447 62,271 22,737 22,737 17,943 17,943 4,794 79%
Other Income 7,725 - - - - - - -
Interfund Transfers In - - - 673,180 673,180 673,180 - 100%
Total Revenue 2,979,815 3,059,362 2,583,210 3,256,390 691,123 691,123 2,565,267 21%
Expenditures by Type
Services & Charges
Professional Services 29,225 82,784 - 171,355 46,384 65,460 111,844 59,511 65%
Insurance 25,256 - - 744 523 - 523 221 70%
Other Services & Charges 790 - - - - - - - -
Total Services & Charges 55,271 82,784 - 172,099 46,907 65,460 112,367 59,732 65%
Capital 5,686,682 5,418,511 - 3,044,814 497,906 2,346,437 2,844,343 200,471 93%
Total Expenditures 5,741,954 5,501,295 - 3,216,913 544,813 2,411,897 2,956,710 260,203 92%
Net Surplus / (Deficit)(2,762,138) (2,441,932) 2,583,210 39,477 146,310 (2,265,587)
Beginning Cash Balance 10,967,923 8,215,417 5,864,278
Cash Adjustments 9,633 90,793 -
Ending Cash Balance 8,215,417 5,864,278 5,903,755 5,940,879
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis
projects, Robert Henry Neighborhood improvements, Seitz Park improvements, Public Works projects, and various development opportunities which may be presented to the
Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name TIF - Southside Development Area #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,755,231 3,081,721 1,839,984 1,839,984 - - 1,839,984 0%
Interest Earnings 249,564 89,378 49,667 49,667 38,642 38,642 11,025 78%
Total Revenue 2,004,796 3,171,100 1,889,651 1,889,651 38,642 38,642 1,851,009 2%
Expenditures by Type
Services & Charges
Professional Services 190,544 140,498 - 620,922 121,192 79,364 200,556 420,366 32%
Total Services & Charges 190,544 140,498 - 620,922 121,192 79,364 200,556 420,366 32%
Capital 1,642,471 76,527 - 4,397,595 491,252 261,995 753,247 3,644,348 17%
Total Expenditures 1,833,015 217,025 - 5,018,516 612,445 341,358 953,803 4,064,714 19%
Net Surplus / (Deficit) 171,781 2,954,075 1,889,651 (3,128,865) (573,802) (915,161)
Beginning Cash Balance 9,432,094 9,607,799 12,586,134
Cash Adjustments 3,925 24,260 -
Ending Cash Balance 9,607,799 12,586,134 9,457,269 12,153,175
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be
presented to the Redevelopment Commission in 2021.
Cash Reserves Target
No reserve requirement
156
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - - 369,525 369,525 - - 369,525 0%
Interest Earnings 5,428 1,154 296 296 288 288 8 97%
Total Revenue 5,428 1,154 369,821 369,821 288 288 369,533 0%
Expenditures by Type
Services & Charges
Professional Services 21,575 96,143 - 90,283 5,175 10,932 16,108 74,175 18%
Total Services & Charges 21,575 96,143 - 90,283 5,175 10,932 16,108 74,175 18%
Capital - - - - - - - - -
Total Expenditures 21,575 96,143 - 90,283 5,175 10,932 16,108 74,175 18%
Net Surplus / (Deficit)(16,147) (94,989) 369,821 279,539 (4,887) (15,819)
Beginning Cash Balance 203,834 187,806 93,140
Cash Adjustments 119 322 -
Ending Cash Balance 187,806 93,140 372,678 88,253
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has
determined it will collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation.
Cash Reserves Target
No reserve requirement
157
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name TIF - River East Residential Area (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,933,558 5,308,975 5,712,495 5,712,495 - - 5,712,495 0%
Interest Earnings 54,332 15,060 82,945 82,945 9,268 9,268 73,677 11%
Total Revenue 4,987,889 5,324,035 5,795,440 5,795,440 9,268 9,268 5,786,172 0%
Expenditures by Type
Services & Charges
Professional Services - - 24,797 24,797 - - - 24,797 0%
Debt Service Principal 392,522 409,383 427,038 427,038 211,261 - 211,261 215,777 49%
Debt Service Interest & Fees 102,306 85,445 68,291 68,291 35,403 - 35,403 32,888 52%
Interfund Transfers Out 3,769,003 3,864,125 4,180,375 5,063,555 2,859,284 - 2,859,284 2,204,271 56%
Total Services & Charges 4,263,831 4,358,953 4,700,501 5,583,681 3,105,948 - 3,105,948 2,477,733 56%
Capital - - - - - - - - -
Total Expenditures 4,263,831 4,358,953 4,700,501 5,583,681 3,105,948 - 3,105,948 2,477,733 56%
Net Surplus / (Deficit) 724,058 965,082 1,094,939 211,759 (3,096,680) (3,096,680)
Beginning Cash Balance 2,982,744 3,706,897 4,678,334
Cash Adjustments 95 6,355 -
Ending Cash Balance 3,706,897 4,678,334 4,890,093 1,581,654
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond.
This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in
2024 and 2029.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
158
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 3,248 3,248 36,752 8%
Total Revenue 28,483 9,075 40,000 40,000 3,248 3,248 36,752 8%
Expenditures by Type
Interfund Transfers Out 23,962 13,309 40,000 40,000 3,248 - 3,248 36,752 8%
Total Expenditures 23,962 13,309 40,000 40,000 3,248 - 3,248 36,752 8%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
159
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 3,248 3,248 36,752 8%
Total Revenue 28,483 9,075 40,000 40,000 3,248 3,248 36,752 8%
Expenditures by Type
Interfund Transfers Out 23,962 13,309 40,000 40,000 3,248 - 3,248 36,752 8%
Total Expenditures 23,962 13,309 40,000 40,000 3,248 - 3,248 36,752 8%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
160
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 27,510 8,934 - - 3,218 3,218 (3,218) -
Total Revenue 27,510 8,934 - - 3,218 3,218 (3,218) -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)27,510 8,934 - - 3,218 3,218
Beginning Cash Balance 991,077 1,018,984 1,029,665
Cash Adjustments 396 1,747 -
Ending Cash Balance 1,018,984 1,029,665 1,029,665 1,032,883
Cash Reserves Target 1,018,984 1,029,665 1,029,665
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for
the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
161
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 13 - - 1 1 (1) -
Debt Proceeds 9,447,841 - - - - - - -
Interfund Transfers In - 488,171 1,036,500 1,036,500 518,000 518,000 518,500 50%
Total Revenue 9,447,841 488,184 1,036,500 1,036,500 518,001 518,001 518,499 50%
Expenditures by Type
Services & Charges
Debt Service Principal - 270,000 650,000 650,000 320,000 - 320,000 330,000 49%
Debt Service Interest & Fees 293,022 247,313 377,750 377,750 192,875 - 192,875 184,875 51%
Total Services & Charges 293,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50%
Capital 9,125,000 - - - - - - - -
Total Expenditures 9,418,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50%
Net Surplus / (Deficit) 29,819 (29,129) 8,750 8,750 5,126 5,126
Beginning Cash Balance - 29,819 690
Cash Adjustments - - -
Ending Cash Balance 29,819 690 9,440 5,816
Cash Reserves Target 29,819 690 9,440
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
162
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 2 - - 7 7 (7) -
Interfund Transfers In - 326,938 - - - - - -
Total Revenue - 326,939 - - 7 7 (7) -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- 326,939 - - 7 7
Beginning Cash Balance - - 326,939
Cash Adjustments - - -
Ending Cash Balance - 326,939 326,939 326,946
Cash Reserves Target - 326,939 326,939
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project
(debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for
use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
163
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Redevelopment General Fund Number 433
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 84,095 24,117 8,007 3,543 2,902 2,902 641 82%
Interest Earnings 24,815 11,827 26,301 26,301 6,812 6,812 19,489 26%
Donations 1,177,112 1,449,512 1,000,000 1,000,000 - - 1,000,000 0%
Other Income - - - - 1,000 1,000 (1,000) -
Interfund Transfers In - 150,000 150,000 150,000 - - 150,000 0%
Total Revenue 1,286,022 1,635,456 1,184,308 1,179,844 10,714 10,714 1,169,130 1%
Expenditures by Type
Services & Charges
Professional Services 5,211 1,657 4,500 4,500 - - - 4,500 0%
Grants & Subsidies 416,989 666,323 - 808,797 411,389 358,767 770,157 38,640 95%
Interfund Transfers Out - - - - 147,786 - 147,786 (147,786) -
Total Services & Charges 422,200 667,979 4,500 813,297 559,175 358,767 917,943 (104,646) 113%
Capital - 2,214 - - - - - - -
Total Expenditures 422,200 670,193 4,500 813,297 559,175 358,767 917,943 (104,646) 113%
Net Surplus / (Deficit) 863,822 965,263 1,179,808 366,547 (548,461) (907,228)
Beginning Cash Balance 614,296 1,476,915 2,444,710
Cash Adjustments (1,204) 2,532 -
Ending Cash Balance 1,476,915 2,444,710 2,811,257 1,901,409
Cash Reserves Target 105,550 167,548 203,324
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in
2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional
member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue
from interest earned on the fund's cash balance.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2021, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based
amenities, westside greenhouse food security, and supporting the creation and growth of small businesses.
Cash Reserves Target
25% of Annual expenditures
164
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 11,146 96 139 139 35 35 104 25%
Total Revenue 11,146 96 139 139 35 35 104 25%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 624,194 - - - - - - - -
Total Expenditures 624,194 - - - - - - - -
Net Surplus / (Deficit)(613,048) 96 139 139 35 35
Beginning Cash Balance 622,685 10,965 11,080
Cash Adjustments 1,328 19 -
Ending Cash Balance 10,965 11,080 11,219 11,114
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements
at Innovation Park and Ignition Park, the city's dual-campus technology park.
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on
the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
165
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 202,657 28,865 - - 8,058 8,058 (8,058) -
Total Revenue 202,657 28,865 - - 8,058 8,058 (8,058) -
Expenditures by Type
Services & Charges
Professional Services 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Total Services & Charges 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Capital 5,895,577 1,427,387 - 2,547,118 60,665 2,346,139 2,406,805 140,313 94%
Total Expenditures 6,536,438 1,514,357 - 2,578,007 60,665 2,359,490 2,420,155 157,851 94%
Net Surplus / (Deficit) (6,333,781) (1,485,491) - (2,578,007) (52,608) (2,412,098)
Beginning Cash Balance 10,403,960 4,085,672 2,614,468
Cash Adjustments 15,493 14,287 -
Ending Cash Balance 4,085,672 2,614,468 36,461 2,554,578
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
166
City of South Bend, Indiana
Monthly Financial Report
May 31, 2021
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,900 3,540 4,209 4,209 1,275 1,275 2,934 30%
Total Revenue 10,900 3,540 4,209 4,209 1,275 1,275 2,934 30%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)10,900 3,540 4,209 4,209 1,275 1,275
Beginning Cash Balance 392,693 403,750 407,982
Cash Adjustments 157 692 -
Ending Cash Balance 403,750 407,982 412,191 409,257
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban
Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill
development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax
Increment Finance State law.
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund
only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
167