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Home My WebLink About06082021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 8, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06082021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of May 25, 2021 2. OPENING OF BIDS A. Three (3) More or Less, 2021 or Newer, Utility Crew Trucks – Spec C 1. Funding: PR-00009067 B. 2021 Contractor Paving Round 2 – Project No. 121-031 1. Funding: PR-00009186 C. Roadway Reconstruction – Project No. 121-008 1. Funding: PR-00009131 D. 2021 Curb and Sidewalk Bid – Project No. 121-001 1. Funding: PR-00008879 E. 905, 907, 909 Michigan Demolition – Project No. 120-063R 1. Funding: PR-00008115 F. Sale of City-Owned Property 1. Location: 429 N. Harrison Ave. G. Sale of City-Owned Property 1. Location: 434 S. Warren St. 3. OPENING OF QUOTATIONS A. Temporary Speed Hump Installation – Project No. 121-044 1. Award 2. Funding: PR-00009688 B. 2021 Tree and Stump Removal – Project No. 121-002 1. Funding: PR-00009630 C. 2021 Tree Planting – Project No. 121-003 1. Funding: PR-00009631 4. REJECT BIDS/QUOTATIONS A. Southeast Neighborhood Center (United Way) – Project No. 119-093 1. Description: Bids did not meet MWBE requirements 2. Request to Re-Advertise 3. Funding: PR-00008109 B. 2021 Crack Sealing – Project No. 121-020 1. Description: One (1) Quote was Deemed Non-Responsive; One (1) Quote Exceeded Funds for Project 2. Open Market Procurement Procedure 3. Funding: PR-00008875 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 8, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06082021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 5. APPROVE REIMBURSEMENT A. Pay Sunk Cost – Rieth-Riley Construction Co., Inc. 1. Description: Costs Incurred Prior to Recission of Awarded Contract for Ignition Park EV Charging Lot - Project No. 120-044R, Rescinded on May 25, 2021 2. Amount: NTE $1,000 3. Funding: PR-00009652 6. CHANGE ORDERS A. River Walk from Beyer Street to Howard Park – Project No. 117-083A 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 3 3. Increase Amount: $56,294.21; One-Hundred Sixty-Eight (168) Days 4. Percent of Increase: 1.72% 5. Total Percent of Increase: 3.87% 6. Revised Contract Amount/Completion Date: $3,322,766.28; June 18, 2021 7. Funding: PO-0006604 7. PROJECT COMPLETION AFFIDAVITS A. 2020 Curb & Sidewalk – Project No. 120-001 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $198,204.20 3. Funding: MVH (202.06.602.505.431000) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2021 Brick Pavement Spot Repairs – Project No. 121-019 1. Funding: PR-00009400 9. RESOLUTIONS A. Resolution No. 21-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Expired First Aid Gear including Six (6) AED Trainer Devices (LifePak Brand), Three (3) Child/Infant CPR Dolls, Approximately Fifty (50) Child CPR Training Masks 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Sewer & Water Extension Policy for Areas Outside of the City Limits – City of South Bend CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 8, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06082021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 1. Description: Requesting to Change Text from “Septic Tank” to “Septic System” per Recommendation of the County Health Department in Section 3 (b) with a Map Update for St. Mary’s College Notre Dame B. Grant of Sanitary Sewer Easement – Envision South Bend LLC 1. Description: Easement for Municipal Sanitary Sewer in Eagle Way C. Amendment No. 3 to Professional Services Agreement – Seven Generations Architecture & Engineering, LLC 1. Description: Amendment for Plan Preparation for Specialty Trade Work for Muessel Grove Public Restroom - Project No. 118-099 2. Amount: $3,301; New Total: $27,721 3. Funding: PO-0000235 11. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: Chicory Cafe a) Date/Times: Monday to Sunday 7:00 a.m. to 9:00 p.m. b) Location: 105 E. Jefferson Blvd. c) Favorable Recommendations, Subject to Proper ADA Clearance From Obstructions 2. Applicant: The Music Village a) Date/Times: Monday to Sunday 9:00 a.m. to 10:00 p.m. b) Location: 333 S. Michigan St. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Eastbank Massage, LLC b) Location: 904 E. Jefferson Blvd. c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: KRG Eddy Street Land III, LLC a) Up to Six (6) Advertising Kiosk Signs b) Location: Eddy Street Commons c) Favorable Recommendations Subject to Agreement between City and Kite Realty 12. STREET/ALLEY VACATIONS A. Applicant: Alfernando Tharbs 1. Location: 1235 Lincoln Way West 2. Purpose: Resident Wants to Continue Maintaining Alley CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 8, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06082021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 3. Unfavorable Recommendation from Engineering as it Violates One (1) of the I.C. 36-7-3-13 Criteria B. Applicant: Terry Lang, Lang Feeney & Assoc., Inc. 1. Location: 1312 S. 27th St. & 2711 Northside Blvd. 2. Purpose: Develop the North Parcel and Create a Cohesive Drive Along Alley 3. Favorable Recommendations Pending Creation of Mutual Access Easement to Ensure Property Access for All Parties; Meets All I.C. 36-7-3-13 Criteria 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52075 Cloverleaf Dr. West – Water/Sewer 14. RATIFY BONDS A. Occupancy Bonds 1. AEP Indiana Michigan Transmission Co., Inc., Approved effective May 24, 2021 2. Elf Excavating, Approved effective May 19, 2021 3. TLC Tree Removal, Inc., Approved effective May 26, 2021 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-16225, GBLN-16226, GBLN-16238 1) Date: 05/18/2021 2) Amount: $670,947.20 2. Claim Nos.: GBLN-16413, GBLN-16393 1) Date: 05/24/2021 2) Amount: $104,817.95 3. Claim No.: GBLN-16565 1) Date: 05/25/2021 2) Amount: $1,116,816.79 4. Claim Nos.: GBLN-16549, GBLN-16682, GBLN-16686 1) Date: 06/01/2021 2) Amount: $2,105,102.48 5. Claim Nos.: GBLN-16783, GBLN-16805 1) Date: 06/01/2021 2) Amount: $1,306,659.27 6. Claim Nos.: GBLN-16814, GBLN-16815 1) Date: 06/02/2021 2) Amount: $701,186.87 7. Claim Nos.: GBLN-16837, GBLN-16842, GBLN-16849 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA June 8, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-06082021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 1) Date: 06/02/2021 2) Amount: $189,893.85 8. Claim No.: GBLN-16927 1) Date: 06/02/2021 2) Amount: $2,621.36 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.