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Home My WebLink AboutAward Quote - Public Works Service Center - Roof Leak Patching Proj No. 121-034 - Midland Engineering ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 25, 2021 Mr. Gregory R. Seiss, RRO Midland Engineering Company 52369 State Road 933 North South Bend, IN 46637 gseiss@midlandengineering.com RE: Quotation Award – Public Works Service Center - Roof Leak Patching Project No. 121-034 Dear Mr. Seiss: At its May 25, 2021 meeting, the Board of Public Works awarded the above referenced quotation to you in an amount not to exceed $39,900. Please forward the following documents in one submittal by June 8, 2021 to my attention for Board of Public Works approval: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 25, 2021 Mr. Carvin Mafatau 5-Star Commercial Roofing proposals@fivestarroof.com RE: Quotation Award – Public Works Service Center - Roof Leak Patching Project No. 121-034 Dear Mr. Mafatau: At its May 25, 2021 meeting, the Board of Public Works awarded the above referenced quotation to Midland Engineering Company in an amount not to exceed $39,900. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Quote Award - Project No. 121-034 Public Works Service Center – Roof Leak Patching DATE: May 19, 2021 In accordance with IC 36-1-12-5, for public works projects anticipated to cost less than $50,000, three quotes were solicited to perform roof leak patching at the Public Works Service Center. Quotes were solicited via electronic mail. All quoters were given 7 days to return a quote. Quotes were to be returned by 5 P.M. (E.D.T.) on Wednesday, May 12. Results are as follows: •Midland Engineering quoted $39,900.00 •5-Star Commercial Roofing quoted $53,050.00 •DRC Roofing did not return a quote I recommend award of the Public Works Service Center – Roof Leak Patching to Midland Engineering Co., Inc., in the amount of $39,900.00. Funding is available through the Motor Vehicle Highway Fund and Sewage Works Operations, by way of PR-00009024. Please contact me with any questions. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 25th Day of May, 2021, by and between, Midland Engineering Company, 52369 State Road 933 North, South Bend, IN 46637, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-034 DESCRIPTION: PUBLIC WORKS SERVICE CENTER – ROOF LEAK PATCHING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NTE $39,900 FUNDING: PR-00009024 The unit prices for this improvement were those prices as received and accepted by the Board on the 20th Day of April, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MIDLAND ENGINEERING COMPANY President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/13/2021 Name Zach Hurst Department DPW BPW Date 05/2/2021 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Midland Engineering New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Public Works Service Center – Roof Leak Patching Project Number 121-034 Funding Source 09+6HZDJH:RUNV2SHUDWLRQV Account No.PR-00009024 Amount $39,900.00 Terms of Contract Not to Exceed Purpose/Description Ratify quote award for leak patching at the Public Works Service Center For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: