HomeMy WebLinkAboutAward Bid - 2021 Community Crossings Paving Round 1 Proj No. 121-014 - Milestone Contractors North, Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
May 25, 2021
Mr. Dustin Hilary
Milestone Contractors North, Inc.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com
RE: Award Bid – 2021 Community Crossings Paving Round 1 – Project No. 121-014
Dear Mr. Hilary:
At its May 25, 2021 meeting, the Board of Public Works awarded the above referenced
bid to you in the amount of $1,299,800. Enclosed please find a signed Bid/Proposal form.
Please forward the following documents in one submittal by June 8, 2021 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors that you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs, Clerk
Enclosures
AF/lh
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
May 25, 2021
Mr. Ruben Alvarado
Rieth-Riley Construction Co., Inc.
25200 State Road 23
South Bend, IN 46614
ralvarado@rieth-riley.com
RE: Award Bid – 2021 Community Crossings Paving Round 1 – Project No. 121-014
Dear Mr. Alvarado:
At its May 25, 2021, 2021 meeting, the Board of Public Works awarded the above
referenced bid to Milestone Contractors North, Inc., Inc. in the amount of $1,299,800.
Thank you for bidding, and we hope you bid with us in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs, Clerk
Enclosures
AF/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Board of Public Works
Anne Fuchs, Clerk
FROM: Leslie Biek, P.E., Assistant City Engineer
SUBJECT: Bid Award 2021 Community Crossings Round 1 (PN 121-014)
(PROJ-247; PR-8071)
DATE: May 17, 2021
On May 11, two (2) bids were opened and read into record by the Board of Public Works for the 2021
Community Crossings Round 1 project (PN 121-014). Division of Engineering, Legal, and Contract
Compliance Administrator reviewed the documents and found Milestone Contractors North to be
the lowest responsive and responsible bidder. Attached is a full bid tabulation which includes
division totals and unit pricing.
The bid results for all six divisions are as follows:
CONTRACTOR BASE BID TOTAL (ALL DIVISIONS)
Milestone Contractors North $1,299,800.00
Rieth Riley Construction Co. $1,368,995.90
Milestone has met both MBE and WBE goals set for this project.
Funding: Capital Outlay-Infrastructure- Streets and Alleys 455-436010
The Division of Engineering recommends the award of Project No. 121-014- 2021 Community
Crossings Round 1 to Milestone Contractors North, Inc for a total bid price of $1,299,800.00.
Thank you for your consideration of this request.
25th. May 21
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 25th Day of May, 2021, by and between,
Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board."
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 121-014
DESCRIPTION: 2021 COMMUNITY CROSSINGS PAVING ROUND 1
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $1,299,800
FUNDING: PR-00008071
The unit prices for this improvement were those prices as received and accepted by the Board on
the 11th Day of May, 2021.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS
MILESTONE CONTRACTORS
NORTH, INC.
President Member Printed Name
Member Member Signature
Member Attest: Anne Fuchs, Clerk
BID TABULATION
2021 Community Crossings Round 1
Project No: 121-014
2021 Community Crossings Round 1 (121-014)
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $23,154.00 $23,154.00 $9,922.94 $9,922.94 $4,000 $4,000.00
2 Mobilization and Demobilization 1 LS $41,161.00 $41,161.00 $16,930.00 $16,930.00 $3,185.00 $3,185.00
3 Milling, Up to 3"10680 SY $4.00 $42,720.00 $2.75 $29,370.00 $2.31 $24,670.80
4 HMA Surface, 9.5 mm – Type B 1680 TONS $70.00 $117,600.00 $70.00 $117,600.00 $80.00 $134,400.00
5 HMA Wedge and Leveling – Type B 84 TONS $60.00 $5,040.00 $70.00 $5,880.00 $80.00 $6,720.00
6 HMA for Patching 55 TONS $120.00 $6,600.00 $115.00 $6,325.00 $180.00 $9,900.00
7 Tack Coat 8 TONS $1.00 $8.00 $1.00 $8.00 $1.00 $8.00
8 Joint Adhesive, Surface 2730 LF $0.60 $1,638.00 $1.00 $2,730.00 $0.77 $2,102.10
9 Adjust Manhole to Grade 14 EA $450.00 $6,300.00 $250.00 $3,500.00 $90.00 $1,260.00
10 Adjust Water Valve Structure to Grade 9 EA $80.00 $720.00 $85.00 $765.00 $50.00 $450.00
11 Adjust Inlet to Grade 59 EA $110.00 $6,490.00 $250.00 $14,750.00 $90.00 $5,310.00
12 Concrete Curb Ramp, Removal 604 SY $50.00 $30,200.00 $30.00 $18,120.00 $50.00 $30,200.00
13 Concrete Curb Ramp, Installation 604 SY $200.00 $120,800.00 $145.00 $87,580.00 $177.00 $106,908.00
14 Transverse Marking, Thermoplastic, Solid, White, 24"19 LF $10.00 $190.00 $24.00 $456.00 $6.95 $132.05
15 Line, Thermoplastic, Solid, White, 6"104 LF $2.75 $286.00 $2.89 $300.56 $2.95 $306.80
16 Line, Thermoplastic, Solid Yellow, 4", Grooved 345 LF $0.95 $327.75 $5.00 $1,725.00 $2.95 $1,017.75
17 Concrete Header 6"w x 12"d 385 LF $50.00 $19,250.00 $41.50 $15,977.50 $61.00 $23,485.00
18 Traffic Detector Loop Replacement 2 EA $450.00 $900.00 $450.00 $900.00 $450.00 $900.00
19 Traffic Detector Housing Replacement 1 EA $690.00 $690.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00
20 Pedestrian Push Button Replacement 4 EA $400.00 $1,600.00 $940.00 $3,760.00 $940.00 $3,760.00
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $14,607.00 $14,607.00 $6,124.80 $6,124.80 $4,000 $4,000.00
2 Mobilization and Demobilization 1 LS $20,867.00 $20,867.00 $9,900.00 $9,900.00 $3,000.00 $3,000.00
3 Milling, Up to 3"8840 SY $4.00 $35,360.00 $2.75 $24,310.00 $2.31 $20,420.40
4 HMA Surface, 9.5 mm – Type B 1460 TONS $70.00 $102,200.00 $71.00 $103,660.00 $80.00 $116,800.00
5 HMA Wedge and Leveling – Type B 73 TONS $60.00 $4,380.00 $71.00 $5,183.00 $80.00 $5,840.00
6 HMA for Patching 48 TONS $120.00 $5,760.00 $125.00 $6,000.00 $180.00 $8,640.00
7 Tack Coat 6 TONS $1.00 $6.00 $1.00 $6.00 $1.00 $6.00
8 Joint Adhesive, Surface 2400 LF $0.60 $1,440.00 $1.00 $2,400.00 $0.77 $1,848.00
9 Adjust Manhole to Grade 9 EA $450.00 $4,050.00 $250.00 $2,250.00 $90.00 $810.00
10 Adjust Water Valve Structure to Grade 5 EA $80.00 $400.00 $85.00 $425.00 $50.00 $250.00
11 Adjust Inlet to Grade 27 EA $110.00 $2,970.00 $250.00 $6,750.00 $90.00 $2,430.00
12 Concrete Curb Ramp, Removal 212 SY $50.00 $10,600.00 $30.00 $6,360.00 $50.00 $10,600.00
13 Concrete Curb Ramp, Installation 212 SY $200.00 $42,400.00 $150.00 $31,800.00 $177.00 $37,524.00
14 Line, Thermoplastic, Solid, White, 6"80 LF $2.75 $220.00 $2.89 $231.20 $2.95 $236.00
$337,600.00
Rieth Riley
DIVISION 2 TOTAL $245,260.00 $205,400.00
Rieth Riley
$212,404.40
Engineer's Estimate Milestone
$359,715.50
Division 2: Sherman Ave from Lincolnway to Vassar Ave Engineer's Estimate Milestone
DIVISION 1: LINDSEY AVE FROM PORTAGE AVE TO BLAINE AVE
DIVISION 1 TOTAL $425,674.75
S:\Public Works\Projects\Projects by Year\2021 Projects\121-014 2021 CCMG - 1\1 - Admin\1 - BPW Documents\Bid Tabulation
BID TABULATION
2021 Community Crossings Round 1
Project No: 121-014
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $11,349.00 $11,349.00 $5,235.53 $5,235.53 $4,000 $4,000.00
2 Mobilization and Demobilization 1 LS $16,212.00 $16,212.00 $7,900.00 $7,900.00 $3,000.00 $3,000.00
3 Milling, Up to 3"5900 SY $4.00 $23,600.00 $3.00 $17,700.00 $2.31 $13,629.00
4 HMA Surface, 9.5 mm – Type B 970 TONS $70.00 $67,900.00 $70.00 $67,900.00 $80.00 $77,600.00
5 HMA Wedge and Leveling – Type B 49 TONS $60.00 $2,940.00 $70.00 $3,430.00 $80.00 $3,920.00
6 HMA for Patching 32 TONS $120.00 $3,840.00 $160.00 $5,120.00 $180.00 $5,760.00
7 Tack Coat 4 TONS $1.00 $4.00 $1.00 $4.00 $1.00 $4.00
8 Joint Adhesive, Surface 1710 LF $0.60 $1,026.00 $1.00 $1,710.00 $0.77 $1,316.70
9 Adjust Manhole to Grade 6 EA $450.00 $2,700.00 $250.00 $1,500.00 $90.00 $540.00
10 Adjust Water Valve Structure to Grade 3 EA $80.00 $240.00 $85.00 $255.00 $50.00 $150.00
11 Adjust Inlet to Grade 8 EA $110.00 $880.00 $250.00 $2,000.00 $90.00 $720.00
12 Concrete Curb Ramp, Removal 241 SY $50.00 $12,050.00 $30.00 $7,230.00 $50.00 $12,050.00
13 Concrete Curb Ramp, Installation 241 SY $200.00 $48,200.00 $140.00 $33,740.00 $177.00 $42,657.00
14 Transverse Marking, Thermoplastic, Solid, White, 24"30 LF $10.00 $300.00 $24.00 $720.00 $6.95 $208.50
15 Line, Thermoplastic, Solid, White, 6"123 LF $2.75 $338.25 $2.89 $355.47 $2.95 $362.85
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $16,480.00 $16,480.00 $6,521.53 $6,521.53 $4,000 $4,000.00
2 Mobilization and Demobilization 1 LS $34,028.00 $34,028.00 $11,600.00 $11,600.00 $3,000.00 $3,000.00
3 Milling, Up to 3"12070 SY $4.00 $48,280.00 $2.75 $33,192.50 $2.31 $27,881.70
4 HMA Surface, 9.5 mm – Type B 1990 TONS $70.00 $139,300.00 $68.00 $135,320.00 $80.00 $159,200.00
5 HMA Wedge and Leveling – Type B 100 TONS $60.00 $6,000.00 $68.00 $6,800.00 $80.00 $8,000.00
6 HMA for Patching 66 TONS $120.00 $7,920.00 $130.00 $8,580.00 $180.00 $11,880.00
7 Tack Coat 8 TONS $1.00 $8.00 $1.00 $8.00 $1.00 $8.00
8 Joint Adhesive, Surface 2880 LF $0.60 $1,728.00 $1.00 $2,880.00 $0.77 $2,217.60
9 Adjust Manhole to Grade 10 EA $450.00 $4,500.00 $250.00 $2,500.00 $90.00 $900.00
10 Adjust Water Valve Structure to Grade 9 EA $80.00 $720.00 $85.00 $765.00 $50.00 $450.00
11 Adjust Inlet to Grade 39 EA $110.00 $4,290.00 $250.00 $9,750.00 $90.00 $3,510.00
12 Concrete Curb Ramp, Removal 103 SY $50.00 $5,150.00 $30.00 $3,090.00 $50.00 $5,150.00
13 Concrete Curb Ramp, Installation 103 SY $200.00 $20,600.00 $145.00 $14,935.00 $177.00 $18,231.00
14 Transverse Marking, Thermoplastic, Solid, White, 24"23 LF $10.00 $230.00 $24.00 $552.00 $6.95 $159.85
15 Line, Thermoplastic, Solid, White, 6"73 LF $2.75 $200.75 $2.89 $210.97 $2.95 $215.35
16 Line, Thermoplastic, Solid, Yellow, 4", Grooved 914 LF $0.95 $868.30 $5.00 $4,570.00 $2.95 $2,696.30
17 Line, Thermoplastic, Solid, White, 4", Grooved 85 LF $0.95 $80.75 $5.00 $425.00 $2.95 $250.75
18 Pavement Message Markings, Thermoplastic, White, Lane Indication Arrow 2 EA $150.00 $300.00 $250.00 $500.00 $100.00 $200.00
Division 4: Indiana Ave from Michigan St to High St Engineer's Estimate Milestone Rieth Riley
DIVISION 4 TOTAL $290,683.80 $242,200.00 $247,950.55
DIVISION 3: Coquillard Dr from Jefferson Blvd to Colfax Ave Engineer's Estimate Milestone Rieth Riley
DIVISION 3 TOTAL $191,579.25 $154,800.00 $165,918.05
S:\Public Works\Projects\Projects by Year\2021 Projects\121-014 2021 CCMG - 1\1 - Admin\1 - BPW Documents\Bid Tabulation
BID TABULATION
2021 Community Crossings Round 1
Project No: 121-014
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $13,938.00 $13,938.00 $6,250.00 $6,250.00 $4,000 $4,000.00
2 Mobilization and Demobilization 1 LS $19,912.00 $19,912.00 $7,300.00 $7,300.00 $3,000.00 $3,000.00
3 Milling, Up to 3"9180 SY $4.00 $36,720.00 $2.50 $22,950.00 $2.31 $21,205.80
4 HMA Surface, 9.5 mm – Type B 1510 TONS $70.00 $105,700.00 $69.00 $104,190.00 $80.00 $120,800.00
5 HMA Wedge and Leveling – Type B 76 TONS $60.00 $4,560.00 $69.00 $5,244.00 $80.00 $6,080.00
6 HMA for Patching 67 TONS $120.00 $8,040.00 $130.00 $8,710.00 $180.00 $12,060.00
7 Tack Coat 6 TONS $1.00 $6.00 $1.00 $6.00 $1.00 $6.00
8 Joint Adhesive, Surface 2680 LF $0.60 $1,608.00 $1.00 $2,680.00 $0.77 $2,063.60
9 Adjust Manhole to Grade 14 EA $450.00 $6,300.00 $250.00 $3,500.00 $90.00 $1,260.00
10 Adjust Water Valve Structure to Grade 6 EA $80.00 $480.00 $85.00 $510.00 $50.00 $300.00
11 Adjust Inlet to Grade 24 EA $110.00 $2,640.00 $250.00 $6,000.00 $90.00 $2,160.00
12 Concrete Curb Ramp, Removal 132 SY $50.00 $6,600.00 $35.00 $4,620.00 $50.00 $6,600.00
13 Concrete Curb Ramp, Installation 132 SY $200.00 $26,400.00 $170.00 $22,440.00 $177.00 $23,364.00
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $12,256.00 $12,256.00 $6,172.00 $6,172.00 $4,000 $4,000.00
2 Mobilization and Demobilization 1 LS $17,509.00 $17,509.00 $7,100.00 $7,100.00 $3,000.00 $3,000.00
3 Milling, Up to 3"6480 SY $4.00 $25,920.00 $2.85 $18,468.00 $2.31 $14,968.80
4 HMA Surface, 9.5 mm – Type B 1070 TONS $70.00 $74,900.00 $69.00 $73,830.00 $80.00 $85,600.00
5 HMA Wedge and Leveling – Type B 54 TONS $60.00 $3,240.00 $69.00 $3,726.00 $80.00 $4,320.00
6 HMA for Patching 35 TONS $120.00 $4,200.00 $160.00 $5,600.00 $180.00 $6,300.00
7 Tack Coat 4 TONS $1.00 $4.00 $1.00 $4.00 $1.00 $4.00
8 Joint Adhesive, Surface 1960 LF $0.60 $1,176.00 $1.00 $1,960.00 $0.77 $1,509.20
9 Adjust Manhole to Grade 9 EA $450.00 $4,050.00 $250.00 $2,250.00 $90.00 $810.00
10 Adjust Water Valve Structure to Grade 8 EA $80.00 $640.00 $85.00 $680.00 $50.00 $400.00
11 Adjust Inlet to Grade 7 EA $110.00 $770.00 $250.00 $1,750.00 $90.00 $630.00
12 Concrete Curb Ramp, Removal 258 SY $50.00 $12,900.00 $30.00 $7,740.00 $50.00 $12,900.00
13 Concrete Curb Ramp, Installation 258 SY $200.00 $51,600.00 $140.00 $36,120.00 $177.00 $45,666.00
Total All Divisions
I hereby certify that the above truly and accurately represents bids received for this project on May 17, 2021
Leslie Biek, PE, Assistant City Engineer
Division 6: Woodmont Dr from Ridgedale Rd to Brookmeade Dr Engineer's Estimate Milestone Rieth Riley
DIVISION 6 TOTAL $209,165.00 $165,400.00 $180,108.00
DIVISION 5 TOTAL $232,904.00 $194,400.00 $202,899.40
Division 5: Altgeld St from York Rd to Ironwood Dr Engineer's Estimate Milestone Rieth Riley
YNon-Collusion Affadavit Y
$1,595,266.80 $1,299,800.00 $1,368,995.90
S:\Public Works\Projects\Projects by Year\2021 Projects\121-014 2021 CCMG - 1\1 - Admin\1 - BPW Documents\Bid Tabulation
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date April 29, 2021
Name Leslie Biek Department PW
BPW Date May 11, 2021 Phone Extension
Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2021 Community Crossings Paving Round 1
Project Number 121-014
Funding Source Capital Outlay-Infrastructure-Streets & Alleys
Account No. 265-436008
Amount
Terms of Contract
Purpose/Description _1st Ad: 4/16; 2nd Ad: 4/23; Bids Due 5/11/21_________________________
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date May 17, 2021
Name Leslie Biek, PE Department PW
BPW Date May 25, 2021 Phone Extension 9323
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name Larry King
BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Ron O’Connor
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Milestone Contractors North
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2021 Community Crossings Paving Round 1
Project Number 121-014
Funding Source Capital Outlay-Infrastructure-Streets & Alleys
Account No. 455-442001
Amount $1,299,800.00
Terms of Contract
Purpose/Description Award bid to Milestone Contractors North.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: