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HomeMy WebLinkAbout05112021 Board of Public Works Meeting92 REGULAR MEETING MAY 11, 2021 The Regular Meeting of the Board of Public Works was convened at 9:3 8 a.m. on Tuesday, May 11, 2021, by Board President Elizabeth A. Maradik. The meeting was streamed live to the public with Board President Elizabeth A. Maradik and Board Members Gary Gilot, Jordan Gathers, and Joseph Molnar. Clerk Anne Fuchs confirmed the presence of the members with a roll call. Also present was Board Attorney Clara McDaniels. Ms. Maradik reminded virtual attendees to use the Teams Live Q&A feature and to please include their name for the record. Mr. Murray Miller joined a few minutes late due to technical difficulties but was present for the first agenda item. Clerk Anne Fuchs noted his presence for the record. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on April 27, 2021 were approved. OPENING OF BIDS — 2021 COMMUNITY CROSSINGS PAVING ROUND 1 — PROJECT NO. 121-014 (PR-00008071) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akruegerna milestonelp.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Division 1: Lindsey Ave. from Portage Ave. to Blaine Ave. $337,600.00 Division 2: Sherman Ave. from Lincolnway to Vassar Ave. $205,400.00 Division 3: Coquillard Dr. from Jefferson Blvd. to Colfax Ave. $154,800.00 Division 4: Indiana Ave. from Michigan St. to High St. $242,200.00 Division 5: Altgeld St. from York Rd. to Ironwood Dr. $194,400.00 Division 6: Woodmont Dr. from Ridgedale Rd. to Brookmeade Dr. $165,400.00 Total for Divisions 1-6 $1,29%800.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@Lneth-riley.com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Me Division 1: Lindsey Ave. from Portage Ave. to Blaine Ave. $359,715.50 Division 2: Sherman Ave. from Lincolnway to Vassar Ave. $212,404.40 Division 3: Coquillard Dr. from Jefferson Blvd. to Colfax Ave. $165,918.05 Division 4: Indiana Ave. from Michigan St. to High St. $247,950.55 Division 5: Altgeld St. from York Rd. to Ironwood Dr. $202,899.40 Division 6: Woodmont Dr. from Ridgedale Rd. to Brookmeade Dr. $180,108.00 Total for Divisions 1-6 $1,368,995.90 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — LINCOLN WAY WEST AND OLIVE STREET INTERSECTION IMPROVEMENT— PROJECT NO. 119-108 (PR-000073133) REGULAR MEETING MAY 11,2021 93 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total (Items 1-108) $1,740,871.20 MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akruegerna milestonelp.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total (Items 1-108) $1,799,100.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — SOUTHEAST NEIGHBORHOOD CENTER (UNITED WAY) — PROJECT NO. 119-093 (PR-00008109) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Dr. South Bend, IN 46628 kkromer@zbuild.com Bid was signed by Mr. Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. me Item Description Quantity Unit Total No. 1 Demolition clearing & 1 LS $250,000.00 grubbing, grading, site preparation, and miscellaneous to complete the work. 2 Site Utilities, piping, below 1 LS $350,000.00 grade storage, bedding, backfill, testing, taps, fittings, valves, structures, and miscellaneous to complete work. 3 Concrete, curbs, sidewalks, 1 LS $200,000.00 ADA ramps, approach, frost slabs, and miscellaneous to complete work. 4 Asphalt paving, pavements 1 LS $100,000.00 markings, subgrade preparation, aggregates, etc. REGULAR MEETING MAY 11,2021 94 and miscellaneous to complete work. 5 Landscape 350 LS $120,000.00 6 __Playground 1 LS $128,000.00 7 Courtyard Walls and Gates 1 LS $124,000.00 8 Allowance: Storage Shed refer to Section XXV 1 LS $18,000.00 Alternate #01 $15,000.00 Base Bid Total $1,290,000.00 DOES NOT INCLUDE ALTERNATE #01 THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 jcallan@,robertheMcolp.com Bid was signed by Mr. Brian S. Henry Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. at Item Description Quantity Unit Total No. 1 Demolition clearing & 1 LS $259,594.00 grubbing, grading, site preparation, and miscellaneous to complete the work. 2 Site Utilities, piping, below 1 LS $297,499.00 grade storage, bedding, backfill, testing, taps, fittings, valves, structures, and miscellaneous to complete work. 3 Concrete, curbs, sidewalks, 1 LS $118,060.00 ADA ramps, approach, frost slabs, and miscellaneous to complete work. 4 Asphalt paving, pavements 1 LS $93,333.00 markings, subgrade preparation, aggregates, etc. and miscellaneous to complete work. 5 Landscape 350 LS $116,966.00 6 Playground 1 LS $150,690.00 7 Courtyard Walls and Gates 1 LS $192,588.00 8 Allowance: Storage Shed 1 LS $18,000.00 refer to Section XXV Alternate #01 $18,517.00 Base Bid Plus Alternate Total: $1,265,247.00 Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — 2021 CRACK SEALING — PROJECT NO 121-020 (PR- 00008875 Ms. Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ASPHALT RESTORATION SERVICES. LLC PO Box 2484 South Bend, In 46680 REGULAR MEETING MAY 11,2021 95 arsllcgcomcast.net, andrea.brown2gcomcast.net Quotation was submitted by Mr. Jamie Brown Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $119,000.00 DAYS CONSTRUCTION - ASPHALT 855 Taft St. Gary, IN 46404 s.d. shine&sbcglobal.net Quotation was submitted by Mr. Robert Day Non -Collusion, Non -Discrimination Affidavit Form was completed. QUOTATION: $172,200.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above quotations were referred to Engineering for review and recommendation. Ms. Maradik noted for the record that there was a question in the Live Q&A requesting a repeat of the Robert Henry bid details. Attorney McDaniels addressed the comment and shared the information requested. AWARD BID — ONE (1) OR MORE, 2021 OR NEWER, HORIZONTAL GRINDER — SPEC D (PR-00008030) Mr. Jeff Hudak, Central Services, advised the Board that on April 13, 2021, bids were received and opened for the above referenced contract. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Bandit Industries, Inc., 6750 Millbrook Rd., Remus, MI 49340, in the amount of $696,500. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD BIDS — WATER TREATMENT CHEMICALS 2021-2022 (PR-00007797) In a Memo to the Board, Ms. Nancy Clay, Utilities, advised that on April 13, 2021, bids were received and opened for the above referenced chemicals. After reviewing those bids, Ms. Clay recommended that the contracts be awarded to the lowest responsive and responsible bidders in unit prices as listed below. Ms. Maradik noted for the Board that this is a divisible bid, and that bids were awarded therefore by Item Number: Alexander Chemical Corporation 7593 S. First Rd., LaPorte, IN 46350 AWARD: Item Nos. 1, 2, 4, 7, 9 and 10 Shannon Chemical Corporation PO Box 376, Malvern, PA 19355 AWARD: Item Nos. 11 and 12* *Ms. Maradik noted that the low bidder for these items was deemed to be non- responsive, so these items were awarded to the next lowest bidder. Kemira Water Solutions, Inc. 4321 W. 6"'. St., Lawrence, KS 66049 AWARD: Item No. 3 Solenis LLC 2475 Pinnacle Dr., Wilmington, DE 19803: AWARD: Item No. 8 (contingent on successful bench test) Ms. Maradik clarified that no bids were received for Item Nos. 5, 6 and 13 so they will proceed to the open market in accordance with the City's procurement policy. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bids be awarded, and the contracts approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. REGULAR MEETING MAY 11,2021 96 AWARD BIDS AND APPROVE CONTRACTS — 2021 STREET AND SEWER MATERIAL BID — PROJECT NO. 121-018 (PR-00007797) Mr. Scott Kreeger, Engineering, advised the Board in a memo that on April 13, 2021, bids were received and opened for the above referenced material. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidders as noted below. Ms. Maradik reminded the public that this is a divisible bid, so a series of contractors will be awarded bids based on the lowest responsible and responsive bidder: Ozinga Readv Mix 715 W. Ireland Rd., South Bend IN, 46614 AWARD: Division A Klink Trucking, Inc., PO Box 428, Ashley, IN 46705 AWARD: Division B, Item Nos. B-1, B-2, B-3, B-4, and B-6 Milestone Contractors North Inc. 24358 State Road 23, South Bend, IN 46614 AWARD: Division B, Item No. B-5 Ferguson Waterworks 1077 Oliver Plow Ct., South Bend, IN 46601 AWARD: Division C American Highway Products 11723 Strasburg Bolivar Rd. NW, Bolivar, OH 44612 AWARD: Division D Ms. Maradik noted that no bids were received for Division E, so the City will proceed to the open market in accordance with its procurement policy. Therefore, Mr. Molnar made a motion that the recommendation be accepted, the bids be awarded, and the contracts approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT — HOWARD ST. AND CORBY BLVD. STREETSCAPE IMPROVEMENTS — PROJECT NO. 120-024 (PR-00008115) Mr. Kyle Silveus, Engineering, advised the Board that on April 27, 2021, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614 in the amount of $574,000. Therefore, Mr. Molnar made a motion that the recommendation be accepted, the bid be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE — 905 907 909 MICHIGAN DEMOLITION — PROJECT NO. 120-063 (PR-00008115) In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject all bids for the above referenced project due to MWBE Non -Compliance. Therefore upon a motion made by Mr. Molnar, seconded by Mr. Gilot and carried by roll call, the above request was approved. Clerk Anne Fuchs noted that Mr. Gathers stepped away for a moment and would return shortly. APPROVAL OF REQUEST TO REJECT BIDS — 2021 STREET AND SEWER MATERIAL BID — PROJECT NO. 121-018 (PR-00007797) In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to reject Divisions E and F of the above referenced bid. He noted no bids were received for Division E and those will go to the open market and for Division F, the unit prices were subject to change after 30 days, deeming the bid non -responsive; Therefore, Division F will also go to the open market in accordance with the City's procurement policy. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gilot and carried by roll call, the above request was approved. REGULAR MEETING MAY 11,2021 97 APPROVAL OF REQUEST TO REJECT BIDS — 2021-2022 WATER TREATMENT CHEMICALS — (PR-00007921) In a memorandum to the Board, Ms. Nancy Clay, Wastewater Utilities, requested permission to reject Item numbers 5, 6, 11, 12, and 13 of the above referenced bid. She noted Item numbers 5, 11 and 12 were rejected due to the absence of a Product Specification Data Sheet and Item number 6 due to the absence of a Product Sample deeming the bids non -responsive; Therefore, Item numbers 5, 6, 11 and 12 will also go to the open market. She also noted that no bids were received for Item number 13 and that will also go to the open market Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gilot and carried by roll call, the above request was approved. APPROVE CHANGE ORDER NOS. 2-5 — OLIVE STREET RECONSTRUCTION PHASE I — PROJECT NO. 114-064 (PO-0009065) Ms. Maradik advised that Ms. Leslie Biek, Engineering, has submitted Change Order Nos. 2-5 on behalf of Indiana Department of Transportation, LaPorte District, and Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614. Change Order No. 2 indicates the contract amount be increased by $4,146.41 for the city amount and $20,732.04 for the INDOT amount at a (20/80 Split). Change Order No. 3 indicates the contract amount be increased by $2,350 for the city amount and $11,750 for the INDOT amount at a (20/80 Split). Change Order No. 4 indicates the contract amount be increased by $3,034.20 for the city amount and $15,171 for the INDOT amount at a (20/80 Split). Change Order No. 5 indicates the contract amount be increased by $4,146.41 for the city amount and $7,350 for the INDOT amount at a (20/80 Split) for a new contract sum, including these Change Orders, in the amount of $11,000.61 for the city amount and $55,003.64 for the INDOT amount at a (20/80 Split) with a new total for all change orders in the amount of $3,393,542.45. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Orders was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — FORMER SALVATION ARMY BUILDING HVAC REPAIRS — PROJECT NO. 119-084C (PO-0007778) Ms. Maradik advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 (Final) on behalf of Edward J. White, Inc., 1011 S. Michigan St., South Bend, IN 46601 indicating the contract amount be decreased by $3,753.89 for a modified contract sum, including this Change Order, of $38,696.11. Additionally, submitted was the Project Completion Affidavit indicating this new final cost of $38,696.11. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2021 CURB AND SIDEWALK BID —PROJECT NO. 121-001 (PR-00008879) In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3) MORE OR LESS, 2021 OR NEWER, UTILITY CREW TRUCKS — SPEC C (PR-00009067; SUBJECT TO FUNDING FROM THE 2021 CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved, subject to funding from the 2021 Capital Lease. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2021 CONTRACTOR PAVING ROUND 2 — PROJECT NO. 121-031 (PR-00009186) In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — ROADWAY RECONSTRUCTION — PROJECT NO. 121-008 (PR-00009131) In a memorandum to the Board, Ms. Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval REGULAR MEETING MAY 11,2021 98 and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 19-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 11, 2021, Firefighter David Powell retired from the South Bend, Indiana, Fire Department after twenty-five plus (25+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than one -thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one -thousand dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on May 11, 2021, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Joseph R. Molnar REGULAR MEETING MAY 11,2021 99 s/ Murray L. Miller ATTEST: s/Anne Fuchs, Clerk ADOPT RESOLUTION NO. 20-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ADOPTING A POLICY FOR RIDE SHARE ZONE DESIGNATION AND POSTING Upon a motion made by Mr. Miller, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works. Clerk Anne Fuchs noted that Board Member Jordan Gathers had now returned and was available. RESOLUTION NO. 20-2021 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, ADOPTING A POLICY FOR RIDE SHARE ZONE DESIGNATION AND POSTING WHEREAS, the Board of Public Works ("BPW") is a contracting body of the City of South Bend (the "City") and exists and operates under the provisions of I.C. 36-4-9-5, as amended from time to time (the "Act"); and WHEREAS, pursuant to I.C. 36-4-4-2(a); 36-4-5-3(7); 36-1-3-2; and 36-1-3-3, the BPW has the power and duty to assist the Executive in the efficient and effective operation of government of the City; and WHEREAS, pursuant to the City of South Bend Municipal Code, Section 20-3 ("Code"), the BPW has the authority to designate certain streets, alleys, and municipal parking facilities or parts thereof, where parking is restricted to temporary stopping and standing forloading and unloading purposes only; and WHEREAS, the BPW has received requests from ride share providers for the installation of ride share zone signs at high volume pick up and drop off locations within the City; and WHEREAS, the BPW has determined it to be in the best interest and safety of the City's citizens and drivers to avoid sight -line issues and provide consistency in signs located in the public right-of-way; and WHEREAS, signs located within the City's rights -of -way are to adhere to sound traffic engineering principles, in compliance with the Indiana Manual on Uniform Traffic Control Devices, and be limited in their locations; and WHEREAS, ride share zone signs are intended to improve the safety and mobility of high congestion areas due to ride share pick up and drop off; and WHEREAS, BPW shall empower the City's team of engineers, street, and public safety professionals to establish the process for designing, locating, and installing ride share zone signs. Exhibit A presents the procedures for ride share zone designation and posting. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS THAT: The Board of Public Works for the City of South Bend, under the power vested by the City of South Bend Municipal Code Section 20-3, shall designate and mark ride share zones, direct the City's team of engineers, street, and public safety officials to determine the designation process, the sign designs, and installation locations. REGULAR MEETING MAY 11,2021 100 ADOPTED this 11 th day of May, 2021. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Joseph R. Molnar s/ Murray L. Miller ATTEST: /s/Anne Fuchs, Clerk At this time, Executive Director of Public Works Eric Horvath asked the Board if they had any additional questions, he could assist with regarding the Ride Share Program. Mr. Gilot said that he appreciated Eric's prior clarifications that the program is non-exclusive and that anyone can park in the Ride Share parking spot; that the program is most likely applied to the downtown and Eddy Street Commons areas, or anywhere where there is a lot of commercial ride traffic; and that this is not for residential neighborhoods. Eric Horvath added that this is all correct, and that the goal is to make things safer, following the death of a young woman getting into an Uber on South Bend Avenue. A lot of times Ride Share drivers double park, and these designated parking spots should make it easier for riders to safely enter these vehicles in high volume areas and will be restricted to the times of day when high volume is expected. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Jordan Gathers returned to the meeting at this time and participated in the remaining meeting business. The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional Troyer Group Design Services for $4,500 Molnar/Gathers Services Brackets to Hold New (PR-00008942) Agreement River Lights on Jefferson Bridge Memorandum KRG Eddy Reimbursement Related to $71,221.46 Molnar/Gathers of Street Land III, Howard St. & Corby Blvd. (PR-00008151) Understanding LLC Streetscape Improvements * Professional Frost Design Services for the NTE $167,355; Molnar/Gathers Services Engineering & Morris Performing Arts Hourly Agreement Consulting Center (Morris Capital Fund 416 VW Project Indiana Grant with EPA for N/A Molnar/Gathers Funding Department of Reimbursable Costs Up to Agreement Environmental $9,000 to Purchase and Management Install an EV Charger Professional Abonmarche Provide Legal $4,800 Molnar/Gathers Services Consultants, Descriptions of Select (PR-00009172) Agreement Inc. Streets for the Infrastructure Bond *Ms. Maradik noted that Tony Halsey from Kite Realty thanks Engineer Kyle Silveus for his work on the KRG Eddy Street Memorandum of Understanding. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following it and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Stars and Street Closure for June 19, 2021; See Attached for Roll Call Stripes Forever Special Event 11:00 a.m. to Route; 57.2 Miles Ride 1 12:30 .m.; REGULAR MEETING MAY 11,2021 101 Setup/Cleanup 8:00 a.m. to 2:00 p.m. Livestrong at Street Closure for August 7, Wall St. East of Roll Call the YMCA 5K Special Event 2021; 8:00 Greenlawn, East on Run and One a.m. to 11:00 Wall St., left into Zoo Mile Family a.m.; Parking Lot, Left on Fun Run Setup/Cleanup S. Greenlawn Ave., 5:30 a.m. to Right on Wall St., 12:00 p.m. Continue West Past Twyckenham, Right on Sunnyside Ave., Wayne St. Turn Right, Loop Around Wayne St., Turn Right Back on Sunnyside Ave., Back to Wall St. and Left to Finish on Wall St. BLM Car Show Street Closure for June 19, 2021; St. Louis Blvd. to Roll Call Special Event 4:00 p.m. to Jefferson Blvd. to 9:00 p.m.; Wayne St., Jefferson Setup/Cleanup Blvd. between Niles 10:30 a.m. to Ave. to St. Louis 10:30 p.m. Blvd. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. Joseph M. Colvin, 1511 Pulaski St., South Bend, IN 46613 1. 18607 Fontana Dr. — Water/Sewer (Key No.002-1014-027413) Upon a motion by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Serena Lozano -Shane, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Cleveland -Cliffs Tek Inc. and Cleveland -Cliffs Kote Inc., 30755 Edison Rd. Ms. Lozano -Shane clarified some changes. For Cleveland -Cliffs Tek and Cleveland -Cliffs Kote, the limits are based on their categorical standards and our own local limits assessment, and the most stringent limits are applied; we therefore had a couple of limits change according to those regulations. Mr. Gilot asked specifically what local limits are more stringent than the already stringent federal limits. Ms. Shane responded Nickel, based on how much nickel we have to allocate to local industries based on pounds of pollutant. She added that Chromium and Zinc were also more stringent local limits. There being no further discussion, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the renewal of the permit was approved. Pioneer Metal Finishing LLC, 2424 Foundation Dr. REGULAR MEETING MAY 11,2021 102 Ms. Lozano -Shane clarified that the changes made to this permit are to move the monitoring point to an inside location for a more representative sampling site, as well as permit limit changes based upon the combined waste stream formula, due to dilution water adding to their discharge, as a result of a change to a process at that location. There being no further discussion, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Jason Ring Occupancy Released 04/16/2021 Sendra Services Corporation Occupancy Approved 04/23/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GLBN-14826 04/26/2021 $6,959.62 City of South Bend Claims GLBN-15072, GBLN- 15099 04/27/2021 $1,052,420.24 City of South Bend Claims GLBN-15431, GBLN- 15516 05/04/2021 $1,373,033.63 City of South Bend Claims GLBN-15521, GBLN- 15539 05/04/2021 $1,157,171.33 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Tony Halsey of Kite Realty requests a copy of the Resolution 20-2021 regarding Rideshare designation. Clerk Anne Fuchs responded that we will have this publicly available on the City's website at the Board of Public Works, Board of Public Works Documents location by this afternoon at the latest, but sooner if possible. Mr. Molnar continued the business of the Board by inquiring about future meetings and whether they would return to in -person. Clerk Anne Fuchs clarified that the Legal Department has been staying in good touch with representatives from the Governor's Office downstate and that while we have been advised that we will remain in virtual meetings this month, we may receive notice of a return to in -person meetings in June or July of this year. She will continue to take the temperature on the issue. Ms. Maradik noted that Clerk Anne Fuchs has been working with City personnel and IT personnel to find the right technological solution for the Board's needs, and at this time the best option appears to be the Common Council Chambers. The current plan is to resume in -person meetings at that location when we are informed of our duty to do so. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the meeting adjourned at 10:19 a.m. REGULAR MEETING MAY 11,2021 103 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS takLa Elizabeth A. Maradik, President Gary A. Gilot, Member �m Joseph R. Molnar, Member Jordan V. Gathers, Member Murray L. Miller, Member Attest: Anne Fuchs, Clerk