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Home My WebLink About05252021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 25, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05252021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of May 11, 2021 2. REJECT QUOTATIONS A. 2021 Crack Sealing – Project No. 121-020 1. Description: Quotes Did Not Fulfill the Good Faith Effort Regarding MWBE Requirements 2. Funding: PR-00008875 3. OPENING OF QUOTATIONS A. 2021 Crack Sealing – Project No. 121-020 1. Description: Quotes Revised; Project Deemed Ineligible for MWBE Goals 2. Funding: PR-00008875 B. 2021 Microsurfacing – Project No. 121-035 1. Description: Opening of Quotes with Revised Specifications; Project Deemed Ineligible for MWBE Goals 2. Funding: PR-0008831 4. AWARD BIDS AND APPROVE CONTRACTS A. Lincoln Way West and Olive Streetscape – Project No. 119-108 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: NTE $1,740,871.20 3. Funding: PR-00007313 B. 2021 Community Crossings Paving Round 1 – Project No. 121-014 1. Company: Milestone Contractors North, Inc. 2. Amount: $1,299,800 3. Funding: PR-00008071 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Public Works Service Center - Roof Leak Patching – Project No. 121-034 1. Company: Midland Engineering Company 2. Amount: NTE $39,900 3. Funding: PR-00009024 B. Installation of Temporary Speed Tables – Project No. 121-042 1. Company: TBD; Quotes Due Monday 5/24/21 at 5:00pm 2. Description: Temporary Speed Tables Needed for Residential Streets 3. Funding: PR-00009540 6. RESCIND BID AWARD A. Ignition Park EV Charging Lot – Project No. 120-044R CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 25, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05252021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 1. Company: Rieth-Riley Construction Co., Inc. 2. Description: Project Canceled due to City Administration Requests to Review Funding Sources and Broader EV Charger Plan 3. Amount: $398,617.41 4. Funding: PR-00008459 7. REJECT BIDS AND RE-ADVERTISE A. Sale of City-Owned Property 1. Location: 429 N. Harrison Ave. 2. Description: Bids Did Not Comply with Required Specifications; Request to Re-Advertise with Minimum Bid of $1,750 B. Mayflower Road & Sample Street Traffic Improvements – Project No. 120-052R 1. Description: Bids Did Not Meet MWBE Goals and One (1) Bid Exceeded Budget 2. Funding: PR-00009454 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Cleveland Well #3 & #2 Refurbishments - Well Cleaning – Project No. 118-021E 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $474 4. Percent of Increase: 0.46% 5. Total Percent of Change: 0.46% 6. Final Contract Amount: $103,174 7. Funding: PO-0006091 B. Pinhook Well #4 Refurbishment - Well Cleaning – Project No. 120-061 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,541 4. Percent of Increase: 4.60% 5. Total Percent of Change: 4.60% 6. Final Contract Amount: $57,791 7. Funding: PO-0006101 9. PROJECT COMPLETION AFFIDAVITS A. Speed Radar Sign Installation – Project No. 120-064 1. Company: Michiana Contracting Inc. 2. Final Contract Amount: $44,850 3. Funding: PO-0006381 B. Edison Well #4 Refurbishment - Well Cleaning – Project No. 120-060 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 25, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05252021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 1. Company: Peerless Midwest, Inc. 2. Final Contract Amount: $81,017 3. Funding: PO-0006095 C. Main & Colfax Parking Structure Repairs – Project No. 115-143BR 1. Company: DC Byers Co./Detroit Inc. 2. Final Contract Amount: $284,950 3. Funding: Repairs & Maintenance Services/Building R&M (601.0460.645.36.01) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Sale of City-Owned Property 1. Location: 434 S. Warren St. B. Three (3) More or Less, 2021 or Newer, Utility Crew Trucks – Spec C 1. Funding: PR-00009067 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Local Roads & Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: 2021 Community Crossings Round #1 Grant 50/50 Cost Share for the Milling and Repaving of City Streets 2. Amount: $1,000,000 Matching Grant 3. Funding: 50/50 Split – INDOT and Capital Outlay-Infrastructure-Streets and Alleys B. Temporary Right of Entry Agreement – Santos Fernandez 1. Description: Replacement and Removal of Sidewalk at 2501 Lincoln Way West as part of Streetscape Project No. 119-108 C. Temporary Right of Entry Agreement – Bettie Jo Williams 1. Description: Replacement and Removal of Sidewalk at 1037 North Elmer St. as part of Streetscape Project No. 119-108 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Jennings Family Gathering a) Date/Times: June 19, 2021; 2:00 p.m. to 11:00 p.m. b) Location: Intersection of Arnold St./Grace St. to Alley 2. Event: Laske Block Party a) Date/Times: July 24, 2021; 8:00 a.m. to 8:00 p.m. b) Location: Clover St. between Ruskin St. & Hildreth St. 3. Event: Leonard Block Party a) Date/Times: May 30, 2021; 2:00 p.m. to 8:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 25, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05252021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 b) Location: Brookfield St. between Humbolt St. and Elwood St. 4. Event: Reese Celebration of Life a) Date/Times: August 7, 2021; 12:00 p.m. to 7:30 p.m. b) Location: Freemont St. between Linden Ave. to Kenwood Ave. 5. Event: 3rd. Annual Suicide Awareness Ruck March “22” a) Date/Times: June 26, 2021; 7:30 a.m. to 1:00 p.m. b) Location: Maple Lane Reserve Center and Continuing Through City with Intermittent Crossings 6. Event: St. Joseph Grade School Field Day a) Date/Times: June 6, 2021; 8:00 a.m. to 3:00 p.m. b) Location: St. Louis Ave. between LaSalle Ave. to Colfax Ave. 7. Event: Sunburst a) Date/Times: August 25, 2021; 7:00 a.m. to 11:30 a.m. b) Location: Start in Downtown South Bend near Four Winds Field and Finish inside Notre Dame Stadium – See Map B. Licenses 1. Type: Massage Establishment a) Applicant: Chinese Massage Spa b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Hair Crafters b) Location: 602 Lincoln Way East c) Favorable Recommendations 3. Type: Massage Establishment a) Applicant: Massage by Suzanne b) Location: 914 Lincoln Way West c) Favorable Recommendations 4. Type: Massage Establishment a) Applicant: New You Oasis LLC b) Location: 910 E. Ireland Rd. c) Favorable Recommendations 5. Type: Massage Establishment a) Applicant: Summer Spa Massage b) Location: 3601 E. Jefferson Blvd. c) Favorable Recommendations 6. Type: Massage Establishment a) Applicant: Therapeutic Indulgence b) Location: 903 E. Jefferson Blvd. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 25, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05252021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 7. Type: Massage Establishment a) Applicant: Top Oriental Massage b) Location: 421 N. Hickory Rd. c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: KRG Eddy Street Land III, LLC a) Description: Two (2) Gateway Signs, Four (4) Existing Directional Signs, Up to Eight (8) located in ROW and Additional Three (3) in Phase II, Up to Six (6) Advertising Kiosk Signs, One (1) Multi-Tenant Monument Sign b) Location: Eddy Street Commons c) Favorable Recommendations for Gateway and Directional Signs; Digital Kiosks Signage tabled for Additional City Review and Discussion with Kite Realty 13. TRAFFIC CONTROL DEVICES A. New Installation – Three (3) School Loading Zone Signs 7:30 a.m.-3:30 p.m. M-F 1. Locations: Our Lady of Hungary School, 735 W. Calvert St. a) All Criteria Met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18092 Erin Ct. – Water/Sewer B. 18276 Forest Glade Dr. – Water/Sewer C. 18483 Fontana Dr. – Water/Sewer D. 26429 Edison Rd. – Sewer E. 26824 S. Marshall Dr. – Sewer 15. RATIFY BONDS A. Contractor Bonds 1. All Terrain Construction & Concrete LLC, Approved effective May 4, 2021 2. Alvaro Salazar dba Stone Hard Concrete, Approved effective May 6, 2021 3. Richard Atkinson dba Concrete Work, Approved effective May 5, 2021 4. Taino Properties LLC, Approved effective May 7, 2021 5. A & R Septic Co., Inc., Released effective April 30, 2021 6. DSN Ira LLC, Approved effective May 13, 2021 B. Excavation Bonds 1. CTL Engineering, Inc., Approved effective May 3, 2021 C. Occupancy Bonds 1. All Terrain Construction & Concrete LLC, Approved effective May 4, 2021 2. Alvaro Salazar dba Stone Hard Concrete, Approved effective May 6, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 25, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05252021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 3. CTL Engineering, Inc., Approved effective May 3, 2021 4. Richard Atkinson dba Concrete Work, Approved effective May 5, 2021 5. Rieth-Riley Construction Co., Inc., Approved effective May 13, 2021 6. Taino Properties LLC, Approved effective May 7, 2021 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-15822 1) Date: 05/11/2021 2) Amount: $2,734,914.71 2. Claim No.: GBLN-16268 1) Date: 05/18/2021 2) Amount: $1,744,070.44 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.