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HomeMy WebLinkAboutChange Order No 1 & PCA - Former Salvation Army Building HVAC Repairs Proj No. 119-084C - Edward J. White, Inc.  ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Jeff Bucher, Jr. Edward J. White, Inc. 1011 S. Michigan St. South Bend, IN 46601 jbucher@ejwhiteinc.net RE: Change Order No. 1 (Final)/Project Completion Affidavit Former Salvation Army Building HVAC Repairs – Project No. 119-084C Dear Mr. Bucher: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh   ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 11, 2021 Mr. Jeff Bucher, Jr. Edward J. White, Inc. 1011 S. Michigan St. South Bend, IN 46601 jbucher@ejwhiteinc.net RE: Change Order No. 1 (Final)/Project Completion Affidavit Former Salvation Army Building HVAC Repairs – Project No. 119-084C Dear Mr. Bucher: At its May 11, 2021 meeting, the Board of Public Works approved the Final Change Order for this project, for a decrease of $3,753.89. The final contract amount is $38,696.11. In addition, the Project Completion Affidavit for this project was approved in the amount of $38,696.11. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh [Final] May 11, 2021 May 11, 2021 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: PO Number PO-0007778 Line Number 1 Original Dollar Amount $42,450.00 New Dollar Amount (For liquidation request, enter $0)$0.00 Reason Code (if changed)PW-RQ Financial Dimensions (fund-dept- division-subdivision-main account)324-10-102-121-443001-- Project Code (if applicable)PROJ00000073 Description of change (include budget impact)PO can be liquidated - final change order decreases amount. PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Changing the line amount: You can only change a line amount if it has NOT been invoiced against. •If the line has NOT been invoiced – reduce the line amount to equal what it should be. •If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. Supplement 508 Form - Change Order Request Form 1 of 5 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/30/2021 Name Zach Hurst Department DPW BPW Date 05/11/2021 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. 1 PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Edward J. White, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Former Salvation Army Building HVAC Repairs Project Number 119-084C Funding Source River West DA TIF Account No. PR-00007113 Amount $38,696.11 [Final] Terms of Contract Purpose/Description Change order is a deduction to account for unused allowance. Close-out documentation also included. For Change Orders Only Amount of Increase Decrease $ ($ 3,753.89) Previous Amount $ 42,450.00 Current Percent of Change: Increase Decrease % (-8.8%) New Amount $ 38,696.11 Total Percent of Change: Increase Decrease % (-8.8%) Time Extension Amount: New Completion Date: