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Home My WebLink AboutChange Order Nos 2-5 - Olive Street Reconstruction, Phase I Proj No. 114-064 - INDOT & Milestone Contractors North, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Change Order Nos. 2-5 – Olive Street Reconstruction, Phase I – Project No. 114-064 Dear Mr. Hilary: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 11, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Change Order Nos. 2-5 – Olive Street Reconstruction, Phase I – Project No. 114-064 Dear Mr. Hilary: At its May 11, 2021 meeting, the Board of Public Works approved the following Change Orders: Change Order No. 2: Increase of $4,146.41 (City amount) and $20,732.04 (INDOT amount). Change Order No. 3: Increase of $2,350 (City amount) and $11,750 (INDOT amount). Change Order No. 4: Increase of $3,034.20 (City amount) and $15,171 (INDOT amount). Change Order No. 5: Increase of $4,146.41 (City amount) and $7,350 (INDOT amount) for a new contract sum, including these Change Orders, in the amount of $11,000.61 (City amount) and $55,003.64 (INDOT amount), bringing a new total for all change orders to the amount of $3,393,542.45. Enclosed is a copy of the Change Orders for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Board of Public Works Anne Fuchs, Clerk FROM: Leslie Biek, P.E., Assistant City Engineer SUBJECT: Change Order #2-5 Olive St Rehabilitation PH 1 (PN: 114-064) DATE: April 19, 2021 Attached is Change Orders 2-5 for the Olive St Rehabilitation project (PN 114-064). Change order #2 is for the addition of Luminaires that were shown in the plans, but not included in the itemized bid proposal. The total amount for this change order is an increase of $20,732.04 total ($4,146.41 Local) and is an increase of 0.62% to the contract price. Change order #3 is for the addition of PCCP coring which is required per INDOT specifications, but not included in the itemized bid proposal. The total amount for this change order is an increase of $11,750.00 total ($2,350.00 Local) and is an increase of 0.35% to the contract price. Change order #4 is for the pipe unit increase for stockpiled pipe. Since the project was delayed a year to utilities not relocating, the contractor was asked to purchase pipe and structures with 2020 prices and store so that construction could begin in the spring with no material availabilities issues. The total amount for this change order is an increase of $15,171.00 total ($3.034.20 Local) and is an increase of 0.45% to the contract price. Change order #5 is for the unit price increase for stockpiled structures. Same as for CO #4, the structures were also purchased in 2020 and stored for spring 2021 construction. The total amount for this change order is an increase of $7,350.00 total ($4,146.41 Local) and is an increase of 0.22% to the contract price. This project is being funded from the SW TIF. It is requested the Board of Public Works approve Change Orders 2, 3, 4 and 5 for the Olive St Rehabilitation project PN 114-064) for a total increase of $55,003.64 (Local share of $11,000.61) which is an increase of 1.65% to the contract price bringing the new contract price to $3,393,542.45. Thank you for your consideration of this request. May 11, 2021 May, 11, 2021 May 11, 2021 May 11, 2021 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date April 19, 2021 Name Leslie Biek, PE Department PW BPW Date May 11, 2021 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 2-5 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name INDOT (Contractor is Milestone) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Olive St Reconstruction Ph 1 Project Number 114-064 Funding Source River West TIF Account No. 324-442001 Amount $55,003.04 Total (Local $11,000.61) Terms of Contract Purpose/Description These change orders are 80% federally participating. The change orders are for the addition of Luminaires to the bid items, concrete coring, stockpiling material, and pipe unit const increase for stockpiled materials. For Change Orders Only Amount of Increase Decrease $ 55,003.04 (Local share is $11,000.61) ($ ) Previous Amount $ 3,338,539.41 Current Percent of Change: Increase Decrease 0% ( %) New Amount $ 3,393,542.45 Total Percent of Change: Increase Decrease 1.65% ( %) Time Extension Amount: New Completion Date: