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Home My WebLink AboutChange Order No 1 - Wastewater Treatment Plant Final Clarifiers 4-5 - Bowen Engineering Corp. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. John Dettman Bowen Engineering Corporation 8802 N. Meridian St. Indianapolis, IN 46260 Johnd@BowenEngineering.com RE: Change Order No. 1 – Wastewater Treatment Plant Final Clarifiers 4-5, Aeration Tanks 1-4, Disinfection Improvements – Project No. 119-069A Dear Mr. Dettman: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 11, 2021 Mr. John Dettman Bowen Engineering Corporation 8802 N. Meridian St. Indianapolis, IN 46260 Johnd@BowenEngineering.com RE: Change Order No. 1 – Wastewater Treatment Plant Final Clarifiers 4-5, Aeration Tanks 1-4, Disinfection Improvements – Project No. 119-069A Dear Mr. Dettman: At its May 11, 2021 meeting, the Board of Public Works approved the above referenced Change Order for an increase of $50,136.93, bringing the revised contract amount to $4,323,135.93. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:4/26/2021 PROJECT NO:119-069A PROJECT NAME:WWTP Final Clarifier Nos. 4-5, Aeration Tank Nos. 1-4 and Disinfection Improvements (119-069A) CONTRACT DATE:11/13/2020 Notice to Proceed CHANGE ORDER NO.001 SUBJECT OF CHANGE ORDER:Provide epoxy coating of the existing steel embedded plates at Final Clarifier Nos. 4 & 5. Ovivo will redesign and fabricate new equipment column and sludge duct around existing RAS Opening for Final Clarifier No. 4. All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 4,272,999.00 Net change by previously authorized change orders $0.00 The contract sum prior to this change order $ 4,272,999.00 By this Change Order, the project amount is Increased Decreased $ 50,136.93 The new contract sum including this change order $ 4,323,135.93 This Change Order represents a total change of 1.17 % Total change for entire project 1.17 % Original contracted completion date/time 05/17/2022 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 05/17/2022 RECOMMENDED FOR APPROVAL CONTRACTOR Construction Manager CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: ______________ Contractor Signature Printed Name and Title Bowen Engineering Corporation Elizabeth A. Maradik, President Company name 8802 North Meridian Street Gary A. Gilot, Member Address Indianapolis, IN 46260 Jordan V. Gathers, Member City, State, Zip Joseph R. Molnar, Member Nick Isenhower, Project Engineer Nick Isenhower Murray L. Miller, Member 04-28-2021 May 11, 2021 EJCDC® C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 1 of 1 Change Order No.001 Date of Issuance:April 26, 2021 Effective Date: April 26, 2021 Owner:City of South Bend Owner's Contract No.:119-069A Contractor:Bowen Engineering Contractor’s Project No.: Engineer:Arcadis US Engineer's Project No.:30029091 Project:WWTP Final Clarifier Nos. 4-5, Aeration Tank Nos. 1-4 and Disinfection Improvements (119-069A) Contract Name: The Contract is modified as follows upon execution of this Change Order: Description: 1. Provide epoxy coating of the existing steel embedded plates at Final Clarifier Nos. 4 & 5. This proposal pertains to the 19 areas around each tank for a total of 38 locations in Final Clarifier Nos. 4 & 5. 2. Ovivo will redesign and fabricate new equipment column and sludge duct around existing RAS opening Attachments: Contractor’s Change Order Proposals CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Contract Price:Original Contract Times: Substantial Completion: April 17,2022 $ 4,272,999 Ready for Final Payment: May 17,2022 dates No Change from previously approved Change Orders:No Change from previously approved Change Orders: Substantial Completion: 0 $0.00 Ready for Final Payment: 0 days Contract Price prior to this Change Order:Contract Times prior to this Change Order: Substantial Completion: April 17,2022 $4,272,999 Ready for Final Payment: May 17,2022 dates Increase of this Change Order:Increase of this Change Order: Substantial Completion: 0 $50,136.93 Ready for Final Payment: 0 days Contract Price incorporating this Change Order:Contract Times with all approved Change Orders: Substantial Completion: April 17,2022 $4,323,135.93 Ready for Final Payment: May 17,2022 dates RECOMMENDED:ACCEPTED:ACCEPTED: By: By: By: Engineer Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title : Title :Date: Date : Date : Project Engineer 4/26/2021 Nick Isenhower Project Engineer 4/27/202104-28-2021 Assistant City Engineer Page 1 of 2 8802 North Meridian Street • Indianapolis, IN 46260 • 317.842.2616 phone • www.BowenEngineering.com March 30, 2021 (E-Mail) Benjamin Burroughs Water Resource Engineer Arcadis U.S., Inc. 150 West Market Street Suite 278 Indianapolis, IN 46204 RE: South Bend WWTP Upgrades Bowen Project #15-21-008 RE: RFQ-002E – Clarifier 4 & 5 Steel Embed Plate Coating Dear Mr. Burroughs: Bowen Engineering Corporation (BEC) is pleased to provide you with pricing on the requested epoxy coating of the existing steel embedded plates at clarifiers 4 & 5. This proposal pertains only to the 19 areas around each tank for a total of 38 locations in clarifiers 4 & 5. This pricing is inclusive of all subcontractor, Labor, Equipment, and Materials to complete the work as outlined in the RFQ. Labor/Equipment: $10,702.96 Material/Sub: $28,990.00 15% Markup: $1,851.44 5% Markup Sub: $1,367.50 Bonds/Insurance: $472.03 Total Price: $43,383.9 3 Forty Three Thousand Three Hundred Eighty Three Dollars and Ninety Three Cents Clarifications/Scope of Work - Embedded plate surface will be abrasive blasted in accordance with SSPC-SP10 (near white metal) - Two (2) full coats of Sikagard-62 will be applied only to plate outside surface - No concrete modifications around plate in any kind are included - Removal of embedded plates is not included - Removal of embedded anchors/studs is not included - Any lead based paint and asbestos is not included - No overtime has been included - Appropriate time extension shall be provided to Bowen - Any modifications/removal of embedded plate shall be T&M - Blasting/Epoxy of embedded plates around drop box is included - This proposal assumes conditions and quantities of Clarifier 5 are similar to that of Clarifier 4 Page 2 of 2 8802 North Meridian Street • Indianapolis, IN 46260 • 317.842.2616 phone • www.BowenEngineering.com We look forward to the opportunity to review this proposal with you. If you have any questions regarding this proposal, feel free to contact me at 317-518-9721. Sincerely, BOWEN ENGINEERING CORPORATION Nick Isenhower Project Engineer Bowen Labor Classification Rate/HR Hours Cost Carpenter 72.66$ 64 4,650.24$ Carpenter Foreman 80.17$ 16 1,282.72$ Supervision LS 24 2,520.00$ Bowen Equipment Classification Rate/Day Days Cost Manlift 225 10 2,250.00$ Total Labor/Equipment Cost 10,702.96$ Bowen Material Classification Rate/Unit Units Needed Cost Sikadur 32 410 4 1,640.00$ Delta Subcontractor Classification Rate/Unit Units Needed Cost Labor LS 23490 23,490.00$ Equipment LS 2960 2,960.00$ Material LS 900 900.00$ Total Material/Sub Cost 28,990.00$ Page 1 of 2 8802 North Meridian Street • Indianapolis, IN 46260 • 317.842.2616 phone • www.BowenEngineering.com April 12, 2021 (E-Mail) Benjamin Burroughs Water Resource Engineer Arcadis U.S., Inc. 150 West Market Street Suite 278 Indianapolis, IN 46204 RE: South Bend WWTP Upgrades Bowen Project #15-21-008 RE: -CR-003 Clarifier Column Redesign and Fabrication Dear Mr. Burroughs: Bowen Engineering Corporation (BEC) is pleased to provide you with pricing for Ovivo to redesign and fabricate an alternate column and sludge duct to encompass the existing RAS opening inside Final Clarifiers 4 and 5. This alternate solution will maintain the entire existing RAS opening and eliminate any saw cutting of the clarifier slab. BEC will make all additional field welds of the extended sludge duct to the center column for both clarifiers. Pricing for this change request is direct from the clarifier equipment manufacturer (Ovivo). BEC will provide all additional installation labor/material for the new design at no cost to the Owner. This pricing is inclusive of all Subcontractor, Labor, Equipment, and Materials to complete the work as outlined in the RFQ. BEC Install Labor/Equipment: Included Ovivo Design Engineering: $4,000.00 Ovivo Material/Fabrication: $2,753.00 Bowen Markup: None Total Price: $6,753.00 Six Thousand Seven Hundred Fifty Three Dollars and Zero Cents Clarifications/Scope of Work - Ovivo will redesign and fabricate new equipment column and sludge duct around existing RAS opening - This change proposal eliminates structural concrete concerns of saw cutting the clarifier slab - BEC will install and make all additional field connections/welding - Design and fabrication will require an estimated 4 weeks of additional time for Ovivo. - Substantial project competition shall be extended each day past equipment delivery from 6/21/21 - Formal design will be provided by Ovivo approximately 2 weeks after acceptance of change proposal - Final design will require review and approval by Arcadis U.S., Inc. Page 2 of 2 8802 North Meridian Street • Indianapolis, IN 46260 • 317.842.2616 phone • www.BowenEngineering.com We look forward to the opportunity to review this proposal with you. If you have any questions regarding this proposal, feel free to contact me at 317-518-9721. Sincerely, BOWEN ENGINEERING CORPORATION Nick Isenhower Project Engineer Ovivo Design BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 04-28-2021 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 05-11-2021 Phone Extension: Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Bowen Engineering Corporation New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name WWTP Final Clarifiers 4-5, Aeration Tanks 1-4, Disinfection Improvemetnts Project Number 119-069A (PROJ-00000078) Funding Source 642-06-605-514-442005 Account No. PR-00002751/PO-0005021 Amount See change order description below Terms of Contract Lump Sum (Schedule of Values) Purpose/Description The Division of Engineering and Division of Utilities request the approval of Change Order No. 1 (increase of $50,136.93) to address Final Clarifier 4-5 tank and mechanism modifications, unforeseen conditions (see attached). For Change Orders Only Amount of Increase Decrease $ 50,136.93 ($ ) Previous Amount $ 4,272,999.00 Current Percent of Change: Increase Decrease 1.17% (%) New Amount $ 4,323,135.93 Total Percent of Change: Increase Decrease 1.17% (%) Time Extension Amount: 0 Days *Adjustment to time extension will be made when equipment delivery date is confirmed New Completion Date: 05-17-2022