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Home My WebLink AboutRejection of Bids & Open Market - 2021 Street and Sewer Material Bid Proj No. 121-018 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Scott Underwood Ozinga Ready Mix Concrete, Inc. 715 W. Ireland Rd. South Bend, IN 46614 scottunderwood@ozinga.com RE: Award Bid – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Underwood: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Anthony Winters Klink Trucking, Inc. PO Box 428 Ashley, IN 46705 NShanahan@klinktrucking.com RE: Award Bid – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Winters: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Hilary: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Thomas Holmer Furguson Waterworks 1077 Oliver Plow Ct. South Bend, IN 46601 Thomas.Holmer@Ferguson.com RE: Award Bid – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Holmer: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Jason Downing American Highway Products 11723 Strasburg Bolivar Rd. NW Bolivar, OH 44612 jdowning@ahp1.com RE: Award Bid – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Downing: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Jacob Wood Smith Ready Mix 31480 Edison Rd. New Carlisle, IN 46552 jacobwood@smithreadymix.com RE: Bid Award – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Wood: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 20, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Bid Award – 2021 Street and Sewer Material Bid – Project No. 121-018 Dear Mr. Alvarado: It has come to my attention that a signature was included in error on your documentation from the May 11, 2021 Board of Public Works meeting. I have updated the attached documentation to remove Board Member Jordan Gather’s signature. Mr. Gathers was not present at the time this item was voted on; therefore, his signature should not have been included. I apologize for this administrative oversight. Please update your records accordingly and feel free to call me with any questions at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh Page 1 of 2 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: 2021 Street and Sewer Materials Bid Award Project 121-018 DATE: May 6, 2021 On April 13, 2021 the Board of Public Works opened and read bids for the above project. The bids have been reviewed and found to be correct. Per the attached bid tabulation, Engineering recommends approval of the following awards for the 2021 Street and Sewer Materials Bids: DIVISION A Award to the lowest responsive/responsible bidder: Ozinga Ready Mix Concrete, Inc. DIVISION B, Items B-1, B-2, B-3, B-4, and B-6 Award to the lowest responsive/responsible bidder: Klink Trucking DIVISION B, Items B-5 Award to the lowest responsive/responsible bidder: Milestone Contractors North, Inc. DIVISION C Award to the lowest responsive/responsible bidder: Ferguson Waterworks DIVISION D Award to the lowest responsive/responsible bidder: American Highway Products DIVISION E No bids were received for Division E. Will proceed to open market. DIVISION F Upon further review of the bid documents, Engineering observed Ferguson had written a statement informing the City all their unit prices for Division F would be subject to change after 30 days. The specifications require all unit pricing to be valid until April 30, 2022. Engineering recommends rejection of Ferguson’s bid as non-responsive for Division F. No further bids were received for Division F. Will proceed to open market. Page 2 of 2 Please call if you have any questions at EXT: 9245 Enclosure: Bid Tabulation End of Memo BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date April 20, 2021 Name Scott Kreeger Department Public Works BPW Date May 11, 2021 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2021 Street and Sewer Material Bid Project Number 121-018 Funding Source MVH R, MVH NR, MVH Curb & Sidewalk, Sewer Insurance, Sewage Ops & Maint., Sewer Concrete, Water Works, Parks Account No. 266-06-602-503-422018, 202-06-602-503-423003, 202-06-602-505- 423003, 640-06-602-510-422000/423005, 641-06-602-509-423002, 641- 06-602-511-422000/423005, 620-06-604-606-423007, 201-11-201-201- 439000 Amount See Memo for breakdown. Terms of Contract Unit Price Purpose/Description ________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: