HomeMy WebLinkAbout12/20/12 Board of Public Works Agenda CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. REVIEW OF MINUTES
A. Regular Meeting: December 11, 2012
B. Claims Review: December 18, 2012
2. OPENING AND AWARD OF QUOTATION—APPROVE CONTRACT
A. Fire Station No. 5 Geotechnical Exploration-Project No. 111-015B
1. Funding: EMS Capital Fund (288.0902.422.31.06)
3. AWARD BIDS AND APPROVE CONTRACTS
A. 2012-2013 Sidewalk Snow Removal of Redevelopment Owned Properties
1. Company: D.A. Faulkens
2. Amount: $0.39/lf, Not to Exceed $40,000
3. Funding: Redevelopment Commission Property Maintenance
(324.1050.460.39.64/420.1050.460.39.64)
B. Primary Clarifier Rehabilitation and Equipment Upgrades—Project No. 111-071
1. Company: L.D. Docsa Associates, Inc.
2. Amount: $5,043,270
3. Funding: Wastewater Capital Fund(642.0630.415.43.66)
4. CHANGE ORDER
A. Roof Restoration Quote Package 1 —Low Sloped Roof—Project No. 112-034
1. Company: Slatile Roofing and Sheet Metal Co., Inc.
2. Change Order No.: 1 (Final)
3. Increase Amount: $5,890
4. Percent of In/Decrease: 20.8%
5. Revised Contract Amount: $34,308
6. Funding: Water Works Capital(622.0640.415.42.02)
5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVITS
A. Olive Road Basin—Project No. 112-031
1. Company: John Boettcher Sewer & Excavating
2. Change Order No.: 1 (Final)
3. Increase Amount: $3,051.88
4. Percent of Increase: 2.37%
5. Total Percent of Change: 2.37%
6. Revised Contract Amount: $131,982.71
7. Funding: AEDA TIF (324.1050.460.42.03)
B. East Bank Sewer Separation—Phase II—Project No. 111-068
1. Company: Selge Construction Co., Inc.
2. Change Order No.: 1
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
Page 1
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Decrease Amount: ($87,664.06)
4. Percent of Decrease: (3.03%)
5. Total Percent of Change: (3.03%)
6. Revised Contract Amount: $2,807,753.60
7. Funding: 2012 Sewer Bond (659.0621.415.42.05)
C. LaSalle School Area Sewer Separation—Project No. 107-042
1. Company: C&E Excavating, Inc.
2. Change Order No.: 3
3. Increase Amount: $66,648.18
4. Percent of Increase: 4.06%
5. Total Percent of Change: 22.50%
6. Revised Contract Amount: $1,708,346.12
7. Funding: 2011 Sewer Bond (659.0621.415.42.05)
D. Diamond Avenue Trunk Storm Sewer—Project No. 109-033B
1. Company: HRP Construction, Inc.
2. Change Order No.: 5
3. Increase Amount: $4,180
4. Percent of Increase: 0.11%
5. Total Percent of Change: 4.06%
6. Revised Contract Amount: $3,665,130.23
7. Funding: 2011 Sewer Bond (659.0621.415.42.05)
6. PROJECT COMPLETION AFFIDAVIT
A. Wastewater Disinfection Gate and Mixer Replacement—Project No. 111-030
1. Company: Thieneman Construction, Inc.
2. Final Contract Amount: $467,979.27
3. Funding: Wastewater Capital/O&M
(642.0630.415.43.66/641.0630.793.63.35)
7. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Thirty(30), More or Less, 2013 or Newer Front-Wheel Drive Police Patrol
Vehicles
1. Funding: Capital Lease Principal/Capital Lease Interest Principal
(406.0401.415.3 8.01/406.0401.415.3 8.02)
B. Five (5), More or Less, 2013 or Newer 3/4 Ton Four-Wheel Drive Pick Up Trucks
1. Funding: Code Enforcement (101.1201.415.43.02); Central Services
(222.0605.419.43.02); Park Department (201.1101.452.43.02);Traffic &
Lighting (202.0607.431.37.11); CLP & CLI (202.0607.431.37.12)
C. One (1) or More, 2013 or Newer 3/4 Ton Two-Wheel Drive Pick Up
1. Funding: 2013 Capital Budget (201.1101.452.43.02)
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
D. Six (6), More or Less, 2013 or Newer Front-Wheel Drive Cargo Vans
1. Funding: Water Works (622.0640.415.43.02); Waste Water
(642.0630.415.43.02)
8. RESOLUTIONS
A. No. 77-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: Technology Hardware
B. No. 78-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: Century Center Assets
C. No. 79-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: Communications and Water Works Equipment
D. No. 80-2012 —A Resolution of the South Bend Board of Public Works Approving
the Transfer of Real Property from the South Bend Redevelopment Commission
to the City
1. Description: Vacant Lot 19 - 24 Colfax Avenue (East Race between Colfax &
LaSalle Avenue); Vacant Lot 42 Colfax Avenue (East Race between Colfax &
LaSalle Avenue); 426 La Salle (East Race between Colfax & LaSalle
Avenue); Vacant Lot 38 - 42 (East Race between Colfax & LaSalle Avenue);
Vacant Lot Main Street (Water Works Parking Lot behind Morris Civic);
Vacant Lot Colfax Avenue (Semi-circle behind Morris Civic/Water Works);
232 North Michigan Street (Remnant Parcels St. Joseph Street& LaSalle
Avenue); 230 North Michigan Street(Remnant Parcels St. Joseph Street&
LaSalle Avenue); 228 North Michigan Street(Remnant Parcels St. Joseph
Street & LaSalle Avenue); 226 North Michigan Street (Remnant Parcels St.
Joseph Street & LaSalle Avenue); 119 Washington Street(Woodward Court
ROW); Vacant Lot Main Street(Woodward Court ROW); 117 Washington
Street (Woodward Court ROW)
E. No. 81-2012 —A Resolution of the South Bend Board of Public Works Approving
the Transfer of Real Property from the South Bend Redevelopment Authority to
the City
1. Description: Vacant Lot on Riverwalk behind Crowe Building
F. No. 82-2012 —A Resolution of the South Bend Board of Public Works Approving
the Transfer of Real Property from South Bend Redevelopment Commission to
the City for the Main and Lafayette Connector Project
1. Description: 218 Metalmation Drive; 4209, 4215,and 4309 South Main Street
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Amendment to Contract—Northeast Neighborhood Revitalization Organization
1. Description: Neighborhood Revitalization—Extend 2010 Program through
2013
2. Amount: $100,000—No Additional Funds
3. Funding: CDBG (212.1021.460.81.58)
B. Amendment No. 3 to Contract— South Bend Heritage Foundation
1. Description—Acquisition/Rehabilitation—Extend 2010 Program through
2013
2. Amount: $424,000—No Additional Funds
3. Funding: CDBG (212.1021.460.81.25)
C. Amendment No. 2 to Contract— South Bend Heritage Foundation
1. Description: Near West Side Revitalization—Extend 2011 Program through
2013
2. Amount: $100,000—No Additional Funds
3. Funding: CDBG (212.1022.460.81.25)
D. Amendment No. 2 to Contract— South Bend Heritage Foundation
1. Description: Colfax Center Improvements—Extend 2011 Program through
2013
2. Amount: $90,000—No Additional Funds
3. Funding: CDBG (212.1022.460.81.47)
E. Amendment— South Bend Home Improvement Program
1. Description: South Bend Home Improvement Program—Extend 2011
Program through 2013
2. Amount: $450,000—No Additional Funds
3. Funding: CDBG (212.1022.460.81.12)
F. Amendment—REAL Services, Inc.
1. Description: Owner-Occupied Rehab—Extend 2011 Program through 2013
2. Amount: $255,897.74 —No Additional Funds
3. Funding: CDBG (212.1022.460.81.31)
G. Amendment—Neighborhood Resources Corp.
1. Description: Technical Assistance—Extend 2011 Program through 2013
2. Amount: $20,127—No Additional Funds
3. Funding; CDBG (212.1022.460.81.86)
H. Amendment— Community Homebuyers Corporation
1. Description: Forgivable 2nd Mortgage—Extend 2011 Program through 2013
2. Amount: $260,292—No Additional Funds
3. Funding: CDBG (212.1022.460.81.04)
I. Amendment— South Bend Code Enforcement
1. Description: Demolitions—NRSA—Extend 2009 Program through 2013
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Amount: $20,127—No Additional Funds
3. Funding: CDBG (212.1035.460.81.12)
J. Amendment—Near Northwest Neighborhood
1. Description: Community Space—Extend 2008 Program through 2013
2. Amount: $150,000—No Additional Funds
3. Funding: CDBG (212.1034.460.81.24)
K. Amendment—Near Northwest Neighborhood
1. Description: Community Space—Extend 2009 Program through 2013
2. Amount: $93,000—No Additional Funds
3. Funding: CDBG (212.1035.460.81.24)
L. Amendment—Near Northwest Neighborhood
1. Description: Community Space—Extend 2010 Program through 2013
2. Amount: $123,513 —No Additional Funds
3. Funding: CDBG (212.1021.460.81.24)
M. Amendment—Near Northwest Neighborhood
1. Description: Neighborhood Revitalization—Extend 2011 Program through
2013
2. Amount: $276,487—No Additional Funds
3. Funding: CDBG (212.1022.460.81.23)
N. Amendment to the Addendum to the Master Agency Agreement— Supplement
No. 7—Redevelopment Commission
1. Description: Main Street/Lafayette Boulevard Connector Design
2. Funding: SSDA TIF (430.1050.460.31.02)
O. Professional Services Supplemental Agreement No. 4—Lawson-Fisher
Associates P.C.
1. Description: Main Street/Lafayette Boulevard Connector Additional Design—
Project No. 110-058A
2. Amount: $147,000
3. Funding: SSDA TIF (430.1050.460.31.02)
P. Professional Services Agreement—Force 5 Media
1. Description: Website Redesign— Security and Administration Implementation
2. Amount: $1,000
3. Funding: (404.0672.415.36.04)
Q. Contract—PerkinElmer Health Sciences, Inc.
1. Description: Two-Year Service Plan for ICP, Chiller and Autosampler used
for Wastewater and Drinking Water Analysis
2. Amount: $23,616
3. Funding: (641.0630.793.63.35)
R. Addendum to the Master Agency Agreement—Redevelopment Commission
1. Description: Ignition Park Phase 1B Rough Grading—Project No. 112-072
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Funding: AEDA TIF
S. 2013 Master Agency Agreement—Redevelopment Commission
1. Description: Commission Designating the Board of Public Works as It's
Agent to Undertake Various Projects in 2013 (Projects to be Added by
Addendum)
T. Insurance Services Agreement— Gibson Insurance Agency, Inc.
1. Description: Risk Advisory Services
2. Amount: $79,500
3. Funding: $30,000 Property Insurance; $25,500 Worker's Compensation;
$24,000 Loss Prevention (226.0417.672.31.06)
10. LICENSES AND PERMITS
A. Temporary Occupancy Permit
1. Applicant: South Bend Heritage Foundation
a) Location: 501 West Washington Street
b) Description: Block off Sidewalk and Parking Spaces for Construction
Purposes at the Historic Rushton Project
c) Duration of Occupancy: Through September, 2013
d) Favorable Recommendations
11. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Sign
1. Location:
a) 1737 North Johnson Street
2. All criteria has been met
B. Renewal—Reserved Handicapped Accessible Parking Space Sign
1. Applicant: Donna Donlin-Sriver
2. Location: East Side of Lafayette Boulevard North of Jefferson Boulevard
3. Permit No.: 5
4. All criteria has been met
12. CERTIFICATE OF INSURANCE
A. Nu Sash of Indianapolis
13. RATIFY BONDS
A. Contractor Bonds
1. Concrete By Dave—Approved December 10, 2012
2. Larry Yoder DBA Yoder Concrete—Approved December 6, 2012
B. Excavation Bond
1. Quality Excavating Corp. —Approved December 6, 2012
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
MEETING
December 20, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
C. Occupancy Bond
1. South Bend Heritage Foundation—Approved December 17, 2012
14. CLAIMS
15. PRIVILEGE OF THE FLOOR
16. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A.GILOT DONALD E.INKS KATHRYN E.RODS MICHAEL C.MECHAM MARK W.NEAL
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