HomeMy WebLinkAboutOpening of Bids - Southeast Neighborhood Center (United Way) Proj No. 119-093 - Ziolkowski Construction, Inc.1,290,000.00one million two hundred ninety thousand dollars
$250,000.00$350,000.00$200,000.00$100,000.00$120,000.00$128,000.00$124,000.00$1,290,000.00$15,000.00
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Version 01/13/2021 General Conditions - 7
CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name Southeast Neighborhood Center (United Way)
Project No. 119-093
For Bids Due Tuesday, May 11, 2021
Contractor Name:
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
If you are a pre-qualified bidder, complete Section I only.
If you are not a pre-qualified bidder, complete Section II only.
Section II acts as an application for pre-qualification. Submission of Section II will allow the bidder to be
considered for pre-qualification for bids with the City of South Bend Department of Public Works. Pre-
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, “Responsible Bidding Ordinance”)
for a period of twelve (12) months.
Thereafter, contractors who are pre-qualified must submit a complete application for continuation of “pre-
qualified” standing, on a form provided by the City (“Responsible Bidder Checklist (1) Pre-Qualified
Bidders”) by December 31st for the upcoming calendar year, or within twelve (12) months of obtaining pre-
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of
the contractor to notify the City. Failure by any pre-qualified contractor to submit its complete application
for continuation of “pre-qualified” standing within the time prescribed above shall result in automatic removal
of the designation, effective January 1 of the following year, or immediately following the twelve (12) months
of pre-qualified standing.
However, the “removed” contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until “pre-qualified” status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder’s current and previous customers regardless of pre-qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Ziolkowski Construction, Inc.
Version 01/13/2021 General Conditions - 8
POST BID SUBMISSIONS:
Post-bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post-bid submission requirements are as follows:
1.All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2.Each subcontractor, whose portion of the project is estimated to be at least one-hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3.Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4.The disclosure of a subcontractor list (“Disclosed Subcontractor(s)”) to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5.The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre-Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor’s submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
Version 01/13/2021 General Conditions - 9
I. PRE-QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) ___ By checking this box, I hereby acknowledge that I am a pre-qualified bidder with
the City of South Bend and that I have met the pre-qualification requirements within
the last twelve (12) months. A copy of my Pre-Qualification verification letter
is attached.
(ii) ___ By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachments:
(i) ___ Indiana Secretary of State’s on-line records (i.e., Business verification) dated
within sixty (60) days of the submission of said document showing that business is
in existence, current with the Indiana Secretary of State’s Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) ___ Statement on staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work. It
outlines how I intend to meet the staffing needs of the work.
(iii) ___ List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within the last three (3) years.
(iv) ___ For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor’s Office of
Apprenticeship, or its successor organization.
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Version 01/13/2021 General Conditions - 10
II.PRE-QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE-QUALIFIED)
(a) Acknowledgements:
(i) ___ By checking this box, I hereby acknowledge that I am not a pre-qualified bidder
with the City of South Bend.
(ii) ___ By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) ___ By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
(iv) ___ By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub-contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i) ___ Indiana Secretary of State’s on-line records (i.e., Business verification) dated
within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State’s Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) ___ List identifying all former business names.
(iii) ___ Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Act (OSHA), or federal Davis-Bacon and related Acts, within the preceding five (5)
years.
(iv) ___ Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) ___ Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi) ___ For every project, submit evidence of participation in apprenticeship and training
programs, applicable to the work to be performed on the project, which are
approved by and registered with the United States Department of Labor’s Office of
Apprenticeship, or its successor organization.
(vii) ___ Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii) ___ Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service “Department of Treasury’s Listing of Approved Sureties” as required in the
bid specifications or contract.
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
DEPARTMENT OF PUBLIC WORKS
ERIC HORVATH, DIRECTOR
November 16, 2020
Ms. Kristin Kromer
Ziolkowski Construction, Inc.
kkromer@zbuild.com
RE: Pre-Qualification Verification – O’Brien Recreation Renovation Project No. 118-091
Dear Ms. Kromer:
This letter serves as verification of Pre-Qualification status of your company for bidding with the
City of South Bend. This Pre-Qualification status is effective for twelve (12) months from the date
of this letter. Thereafter you are required to re-submit a complete application for continuation of
pre-qualification status prior to December 31 for the upcoming calendar year.
A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted
to the City of South Bend Board of Public Works, along with your Pre-Qualified Bidder Checklist
and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Liz Horvath, Permit Manager
4050 Ralph Jones Dr., South Bend, IN 46628 Phone (574) 287-1811 Fax (574) 234-0151
Committed to professionalism and excellence for the benefit of our clients, employees, and shareholders.
January 1, 2021
Subject: Pre-Qualification Letter
Dear Sirs:
Ziolkowski Construction, Inc. has been in business since 1974 and operated during that
period of time under that name only.
Ziolkowski Construction has not violated any federal, state or local laws, including
violations of contracting or antitrust laws, tax or licensing laws, environmental laws,
Occupational Safety and Health Act (OSHA) laws, federal Davis-Bacon Act laws, within
the past five years.
Ziolkowski Construction, Inc. is proud to employ the industry’s top skilled craftsmen.
We have a core group of union craftsmen working on our projects and supplement that
group with trained skilled workers from the local union halls. We currently have
sufficient workers to perform the work that we are bidding for the above project.
All individuals performing work for Ziolkowski Construction, Inc. will be properly
classified as employees under the federal Fair Labor Standards Act and in line with all
Indiana State and local ordinances.
Ziolkowski Construction, Inc. had no federal, state or local tax liens or tax delinquencies
in any of the preceding three tax years.
Respectfully,
ZIOLKOWSKI CONSTRUCTION, INC.
Bill Favors
President & CFO
Completed Projects 2020-2021
Contract Amount Class of Work Completion Date Name and Address of Owner
$14,814,127 School November 2020
LaPorte Community School Corporation
1000 Harrison St., LaPorte, IN 46350
$3,654,487 City Park August 2020
Flaherty & Collins Properties
211 N. Pennsylvania St., #300, Indianapolis, IN 46204
$7,777,960 School December 2020
Elkhart Community School Corporation
2720 California Rd., Elkhart, IN 46514
$6,185,921 School February 2021
Plymouth Community School Corporation
611 Berkley St., Plymouth, IN 46563
Current Projects 2020-2021
Contract Amount Class of Work Estimated Completion Date Name and Address of Owner
$3,090,507 Library May 2021
St. Joseph County Public Library
304 S. Main St., South Bend, IN 46601
$4,504,000 School June 2021
Elkhart Community School Corporation
2720 California Rd., Elkhart, IN 46514
$7,334,832 City Park July 2022
South Bend Board of Public Works
227 W. Jefferson Blvd., South Bend, IN 46601
$4,247,944 Hospital October 2022
Goshen Health Systems
200 High Park Ave., Goshen, IN 46526
August 20, 2020
C/O Ziolkowski Construction, Inc.
To Whom It May Concern,
This is a letter of recommendation on behalf of Ziolkowski Construction, Inc. The
BAC 4 IN/KY Apprenticeship & Training Program is a statewide program that was
established in 1994 and is recognized by the U. S. Department of Labor and is
considered in good standing.
Ziolkowski Construction, Inc. has been a “signatory union contractor” since 2000
and at the present time employ enrolled apprentices. Ziolkowski Construction, Inc.
has continued to follow the guidelines set forth in Collective Bargaining Agreement
with BAC Local #4 IN/KY meeting the required Journeyman/Apprentice ratio on
their jobs.
Should you have any further questions please feel free to contact the State office at
(219) 525-4443.
Sincerely,
Roger Jones
Managing Director
BAC 4 IN/KY Apprenticeship & Training Program
August 20, 2020
Ziolkowski Construction reguarly employs a number of apprentices affiliated
with our apprenticeship program and has done so for many years. We are
registered with the United States Department of Labor, Bureau of Apprenticeship
and Training and our registration number is 020 0537. Our program also
participates in the Building Trades Associate Degree Program with Ivy
Tech Community College and has done so since 1996.
Ziolkowski Construction, Inc.
4050 Ralph Jones Drive
South Bend, IN 46628
To Whom It May Concern:
Ziolkowski Construction is a bona fide contractor in good standing with the
Indiana/Kentucky/Ohio Regional Council of Carpenters Joint Apprenticeship
and Training Fund and is eligible to employ apprentice carpenters in the future.
I have enclosed copies of our certificates from the United States Department of
Labor and from the Indiana Department of Veterans Affairs for GI educational
benefits.
If I can be of further assistance, please do not hesitate to give me a call.
Dale Newlin
Area Coordinator
IKORCC JATF
Warsaw Campus
Painters Local Union 1118
1345 Northside Blvd, South Bend, IN 46615
Telephone: 219-246-4235/fax: 317-522-4907
October 13, 2020
To whom it may concern:
Ziolkowski Construction is currently in good standings with IUPAT District
Council 91 Local 1118 out of South Bend, Indiana.
They are up to date on all of their union contributions to all funds.
If you should have any further questions, please feel free to contact my office.
Respectfully yours,
Lisa Earls
Administrative Assistant
IUPAT District Council 91/LU 1118
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