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Home My WebLink About05112021 Board of Public Works Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 11, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05112021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of April 27, 2021 2. OPENING OF BIDS A. 2021 Community Crossings Paving Round 1 – Project No. 121-014 1. Funding: PR-00008071 B. Lincoln Way West and Olive Streetscape – Project No. 119-108 1. Funding: PR-00007313 C. Southeast Neighborhood Center (United Way) – Project No. 119-093 1. Funding: PR-00008109 3. OPENING OF QUOTATIONS A. 2021 Crack Sealing – Project No. 121-020 1. Funding: PR-00008875 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2021 or Newer, Horizontal Grinder – Spec D 1. Company: Bandit Industries, Inc. 2. Amount: $696,500 3. Funding: PR-00008030 B. Water Treatment Chemicals 2021-2022 1. Company: Alexander Chemical Corporation a) Item Nos. 1, 2, 4, 7, 9 & 10 2. Company: Shannon Chemical Corporation a) Item Nos. 11 & 12 3. Company: Kemira Water Solutions, Inc. a) Item No. 3 4. Company: Solenis LLC a) Item No. 8; Contingent on Successful Bench Test 5. Item No.13: No Bids Received; Will Proceed to Open Market 6. Amounts: Unit Bid Prices; 7. Funding: PR-00007921 C. 2021 Street and Sewer Material Bid – Project No. 121-018 1. Company: Ozinga Ready Mix Concrete, Inc. a) Division A 2. Company: Klink Trucking, Inc. a) Division B, Items B-1, B-2, B-3, B-4, and B-6 3. Company: Milestone Contractors North, Inc. a) Division B, Item B-5 4. Company: Ferguson Waterworks CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 11, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05112021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 a) Division C 5. Company: American Highway Products a) Division D 6. Funding: PR-00007797 7. Division E: No bids Received. Will Proceed to Open Market. D. Howard St. and Corby Blvd. Streetscape Improvements – Project No. 120-024 1. Company: Milestone Contractors North, Inc. 2. Amount: $574,000 3. Funding: PR-00008151 5. REJECT BIDS A. 905, 907, 909 Michigan Demolition – Project No. 120-063 1. Description: MWBE Non-Compliance; Re-Advertise 2. Funding: PR-00008115 B. 2021 Street and Sewer Material Bid – Project No. 121-018 1. Description: Division F Bid Deemed Non-Responsive; Will Proceed to Open Market. 2. Funding: PR-00007797 C. Water Treatment Chemicals 2021-2022 1. Description: Item No. 5 and Item No. 6 Bids Deemed Non-Responsive; Will Proceed to Open Market 6. CHANGE ORDERS A. Olive Street Reconstruction, Phase I – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. a) Change Order No.: 2 (1) Increase Amount: $4,146.41 City Amount; $20,732.04 INDOT Amount (20/80 Split) (2) Percent of Increase: 0.62% b) Change Order No.: 3 (1) Increase Amount: $2,350 City Amount; $11,750 INDOT Amount (20/80 Split) (2) Percent of Increase: 0.35% c) Change Order No.: 4 (1) Increase Amount: $3,034.20 City Amount; $15,171 INDOT Amount (20/80 Split) (2) Percent of Increase: 0.45% d) Change Order No.: 5 (1) Increase Amount: $4,146.41 City Amount; $7,350 INDOT Amount (20/80 Split) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 11, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05112021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 (2) Percent of Increase: 0.22% (3) Total Percent of Increase for All Change Orders: 1.65% (4) Revised Contract Amount for All Change Orders: $11,000.61 City Amount; $55,003.64 INDOT Amount (20/80 Split); New Total of All Change Orders: $3,393,542.45 2. Funding: PO-0009065 B. Wastewater Treatment Plant Final Clarifiers 4-5, Aeration Tanks 1-4, Disinfection Improvements – Project No. 119-069A 1. Company: Bowen Engineering Corporation 2. Change Order No.: 1 3. Increase Amount: $50,136.93 4. Percent of Increase: 1.17% 5. Revised Contract Amount: $4,323,135.93 6. Funding: PO-0005021 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Former Salvation Army Building HVAC Repairs – Project No. 119-084C 1. Company: Edward J. White, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,753.89) 4. Percent of Decrease: (8.8%) 5. Total Percent of Change: (8.8%) 6. Final Contract Amount: $38,696.11 7. Funding: PO-0007778 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS D. 2021 Curb and Sidewalk Bid – Project No. 121-001 1. Funding: PR-00008879 B. Three (3) More or Less, 2021 or Newer, Utility Crew Trucks – Spec C 1. Funding: PR-00009067; Subject to Funding from the 2021 Capital Lease C. 2021 Contractor Paving Round 2 – Project No. 121-031 1. Funding: PR-00009186 D. Roadway Reconstruction – Project No. 121-008 1. Title Sheet 2. Funding: PR-00009131 9. RESOLUTIONS A. Resolution No. 19-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 11, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05112021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 1. Description: Retirement of Firefighter David Powell’s Helmet and Boots B. Resolution No. 20-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Policy for Ride Share Zone Designation and Posting 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Troyer Group 1. Description: Design Services for Brackets to Hold New River Lights on Jefferson Bridge 2. Amount: $4,500 3. Funding: PR-00008942 B. Memorandum of Understanding – KRG Eddy Street Land III, LLC 1. Description: Reimbursement Related to Howard St. & Corby Blvd. Streetscape Improvements 2. Amount: $71,221.46 3. Funding: PR-00008151 C. Professional Services Agreement – Frost Engineering & Consulting 1. Description: Design Services for the Morris Performing Arts Center 2. Amount: NTE $167,355; Hourly 3. Funding: Morris Capital Fund 416 (416.11.220.292.443001) D. VW Project Funding Agreement – Indiana Department of Environmental Management 1. Description: Grant with EPA for Reimbursable Costs Up to $9,000 to Purchase and Install an EV Charger E. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Provide Legal Descriptions of Select Streets for the Infrastructure Bond 2. Amount: $4,800 3. Funding: PR-00009172 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Stars and Stripes Forever Ride a) Date/Times: June 19, 2021; 11:00 a.m. to 12:30 p.m.; Setup/Cleanup 8:00 a.m. to 2:00 p.m. b) Location: See Attached for Route; 57.2 Miles 2. Event: Livestrong at the YMCA 5K Run and One Mile Family Fun Run a) Date/Times: August 7, 2021; 8:00 a.m. to 11:00 a.m.; Setup/Cleanup 5:30 a.m. to 12:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 11, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05112021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 b) Location: Wall St. East of Greenlawn, East on Wall St., left into Zoo Parking Lot, Left on S. Greenlawn Ave., Right on Wall St., Continue West Past Twyckenham, Right on Sunnyside Ave., Wayne St. Turn Right, Loop Around Wayne St., Turn Right Back on Sunnyside Ave., Back to Wall St. and Left to Finish on Wall St. 3. Event: BLM Car Show a) Date/Times: June 19, 2021; 4:00 p.m. to 9:00 p.m.; Setup/Cleanup 10:30 a.m. to 10:30 p.m. b) Location: St. Louis Blvd. to Jefferson Blvd. to Wayne St., Jefferson Blvd. between Niles Ave. to St. Louis Blvd. 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18607 Fontana Dr. – Water/Sewer 13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWAL A. Company: Cleveland-Cliffs Tek Inc. and Cleveland-Cliffs Kote Inc. 1. Location: 30755 Edison Rd. B. Company: Pioneer Metal Finishing LLC 1. Location: 2424 Foundation Dr. 14. RATIFY BONDS A. Occupancy Bonds 1. Jason Ring, Released effective April 16, 2021 2. Sendra Services Corporation, Approved effective April 23, 2021 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-14826 1) Date: 04/26/2021 2) Amount: $6,959.62 2. Claim Nos.: GBLN-15072, GBLN-15099 1) Date: 04/27/2021 2) Amount: $1,052,420.24 3. Claim Nos.: GBLN-15431, GBLN-15516 1) Date: 05/04/2021 2) Amount: $1,373,033.63 4. Claim Nos.: GBLN-15521, GBLN-15539 1) Date: 05/04/2021 2) Amount: $1,157,171.33 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA May 11, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-05112021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.