Loading...
HomeMy WebLinkAboutSpecial Event - Pulse FM Summer Series - June, July, Aug.;UL' TU. RF. �f APPLICATION FOR USE OFPEACK U �� PUBLIC RIGHT-OF-WAY FOR EVENT The following special events have been approved by the Special Events Committee. Submitted by: Denise Miller Event name: Pulse FM Downtown Summer Series: Toby Mac Event Date: 6/11/21 Street Closure: Colfax Ave, between MLK Jr Ave and Michigan St Closure Times: 6/10/21 9:00 am to 6/12/21 5:00 pm 7/8/21 9:00 am to 7/10/21 5:00 pm 8/12/21 9:00 am to 8/14/21 5:00 nm Sidewalk Closure: ❑ X Yes ❑ No Comments: Annual Christian concerts held in downtown South Bend in June, July and August. The event will be held outdoors in a socially distanced capacity, following all state and local health regulations. The St. Joseph County Health Dept has approved outdoor capacity of 2,000 in the John R. Hunt Plaza. Road closure request for production setup and safety of attendees. Sidewalk closure only needed on the North side of the street. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Joseph R. Molnar, Member 161 Jordan V. Gathers, Member Murray L. Miller, Member Q� Attest: Anne Fuchs, Clerk City of South Bend Special Event Application City and Regional Event $50 application fee if filed 60 days or greater in advance of event • lNS $100 expedited application fee if filed 30-59 days in advance of event Review the Instructions on the Special Events page before completing the application. City and Regional Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - A licant Informs#ian Date of Application: 3/25/2021 Organization Name: Morris PAC / VPA Applicant (Contact) Name Jane Moore Applicant (Contact) Phone. 574-235-5901_ Contact Email: )mOOre@IT10rrISCenter.Org Address: 211 N. Michigan St City/State/ZIP: South Bend, IN 46601 List any professional event organizer, event service provider or commercial fundraiser that is authorized to work on your behalf to plan, produce and/or manage your event. Family Broadcasting Corp. / Pulse FM Jeff Castello Organization Name: __.. ------ Contact Name: Contact Phone: 574-231-5384 Contact Email: jeastello@familybroadcastingcorporation.com Address: 63100 Ironwood Rd. __ City/State/ZIP: South Bend, IN 46614 Se 'an B - Event Information Event Name, Pulse FM Downtown Summer Series: Toby Mac Concert Event Type: (Festival, Race, Parade, Other): Event Classification: ❑ Non -Profit` ® For -Profit ElCity (Civic) Sponsored KOther (If Other, please describe): Local radio station annual summer concert. `The Special Events Committee may request proof of non-profit status. Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this application. The description should be a summary overview.) The. PULSE FM Downtown Summer Series - Annual Christian concerts held in downtown South Send June, July, and August. The Pulse FM radio station is part of the Family Broadcasting Corporation, and has held this event at the Morris since 2017. In 2020, the series was canceled due to the Pandemic. For 2021, the event will be held outdoors in a socially distanced capacity, following all state and local health regulations. The St. Joseph County Health Department has approved outdoor capacity of 2,000 in the Jon R. Hunt Plaza. We are requesting a road closure of Colfax Avenue, between Martin Luther King, Jr. Avenue and Michigan Street. This is to allow for production setup and the safety of the attendees. The side walk closure of this section is only needed on the North side of the street. Date of Event Setup [mm/dd/yy]: 06/10/2021 Begin Date of Event [mm/dd/yy]: 06/11/2021 End Date of Event [mm/dd/yy]: _ 06/11/2021 Event Cleanup Completion [mm/dd/yy]: 06/12/2021 Total anticipated attendance: 2,000 -Time: 9:00am Time: 6:00pm Time: 11:00pm Time: 5:00pm The proposed event will require the closing of: 0 Streets I Sidewalks Is the event ticketed or include fees? X Yes ❑ No If yes, list fees and fee groups below: Regular Ticket Price - $38.50 VIP Ticket Price - $103.50 Does the event have any partnered sponsorships? [E] Yes ❑ No If yes, list the number of sponsors at each level of partnered sponsorship: Pulse FM will likely be obtaining sponsor dollars to cover the cost of the stage & operations. Is this a returning special event or part of a series of special events? ■0 Yes ❑ No If yes, provide the date, location, and attendance of past special events and/or future planned events in the series: Past Downtown Summer Series dates: 2017 - June 9, July 14, August 11 2018 - June 8, July 13, August 10 2019 - June 14, July 12, August 9 2020 - Canceled due to COVID 2021 - June 9, July 11, August 13 The 2017-2019 concerts were held inside the Morris, but in order to allow for increased capacity and maintain health safety standard, the concert has been moved to the Jon R. Hunt Plaza in front of the Morris. The 2021 concerts have been approved by the St. Joseph County Health Department to operate at 2,000 people outdoors. If your event is a parade, race, or other processional -type event, please complete Section C. Otherwise, continue to Section D. Section C - Parades, Races, and other Processional Events What is the estimated number of parade/race spectators on the proposed route? n/a Describe any sound equipment that will be used in the parade/race: n/a Does the event have participant categories? For example, a run that has different race divisions or a parade with separate walking/marching groups. ❑ Yes ❑ No If yes, list categories and anticipated participants per category. n/a If your event is a parade, what is the approximate number and type(s) of animals, vehicles, and floats participating in the parade? (Note: If using animals in a parade, event organizers are responsible for cleaning up animal waste left on the parade route.) Describe parade participants below: n/a Section D - Rjuipment, Set-up, and Logistic Are you hiring a company to provide entertainment, games or inflatables? 0 Yes ❑ No o If yes, you must submit proof of insurance for all stage and entertainment companies three (3) weeks before the event. Describe any hired entertainment: Musical acts featuring Toby Mac and Ryan Stevenson Will you be staking any tents, inflatables, portable restrooms or any other anchorings? 0 Yes ❑ No o If yes, you must provide proof of locates (locate number) two (2) weeks prior to your event. Locates can be found by calling 811. Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? ❑ Yes K No o Depending on the potential fire risk, applicants may need to receive approval of the South Bend Fire Department (process facilitated by event coordinator). o Describe the event's proposed fire -related entertainment: n/a Will there be any musical entertainment features at the event? 0 Yes ❑ No If yes, describe the type of music, schedule of sound check/performances, and the names of any artists performing: Christian Rock Concert featuring Toby Mac and Ryan Stevenson Sound Check - TIME TBD Plaza Open - 5:00pm Concert Begins at 8:00pm Section E - Food Are you having food at your event (food vendors, caterers, food trucks, etc.)? 0 Yes ❑ No o If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on-site and display these permits at the event. o All applications and guidelines can be found at the St. Joseph County Health Department Food Service website: sLchd orp-ifood-service. Please select food sales types: ❑ Food Vendor ❑ Caterer X Food Truck ❑ Other: If a Food Truck, please list company name: Martin's, Bonnie Doon, Tattoo Taco, Kona Ice, Rulli's Describe how food will be cooked and served: Prepared and served by licensed food trucks. Section F - Alcohol Will alcohol be served or sold? ❑ Yes 01 No If no, please continue to Section G - Contingency and Strategic Planning If yes: o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. Indiana ATC forms are located at in oov ,,t,- 240-9,hLm. (Temporary Permits are near the bottom of the form list.) Forms must be filed with the district ATC office five (5) days prior to the requested event date. o Application cannot be processed without a copy of this license. o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. Deposit will be returned upon inspection of event area by the Board of Public Works. o Events with have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. off-duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Company Name: Contact Name: Contact Phone: Address:________._____ City/State/ZIP: (b) Name: ___..__ _ _ -- Contact Phone: Quali Ficatio Ess: Name: -------- —...... ................ _-- Contact Phone Qualifications: Name: Qualifications: ____ ____ --------------------- ------ Contact Phorr,; Section G - Contingency and Strategic Plannin For each of the following, please provide detailed descriptions. If you run out of space, attach a response to this application submission. • Emergency Safety Plan - This plan should include, but is not limited to: o The number of Indiana Law Enforcement Academy certified officers, fire, and emergency medical personnel, and the need to use any of the City's public safety or emergency response services. o If hiring a security service, provide contact information and the number of hired event personnel. o Proposed internal communications systems and public address systems. ESG Security Service will be onsite with a minimum of 15 personnel present. ESG Coordinator is Cori Bair at 574-292-6626 or cbair@esgsecurity.com. Cori also assists us with SBPD staffing at events, which I am estimating at least 4 officers present during the concert. • Proposed Cleanup Plan - This plan should include, but is not limited to: o Measures in place to collect and remove trash, litter and recyclables. Sweetums Housekeeping has been contracted to provide cleanup services during and after the event. They will provide trash pickup and restroom tending. Paul Moreland wth Parks/VPA is working with The Morris on Park maintenance before and after the event. The concert is promoted "Rain or Shine." However, the Morris Performing Arts Center will function as a tornado & thunderstorm shelter, as well as a cooling station for attendees. The box office will be open, and is air conditioned. In the unlikely event that the concert is canceled, announcements will be made on the Morris & PULSE FM websites and social media, as well as on local news and radio. Appropriate signage will be posted at the Morris box office, as well. Emergency announcements during the event will be made from the main stage PA, by Jeff Castello of PULSE FM/Family Broadcasting Corporation. Inclement Weather Plan - This plan should include, but is not limited to: o Safety measures that will be taken in the event of a tornado warning, tornado watch, thunderstorm, and extreme temperatures. Sweetums Housekeeping has been contracted to provide cleanup services during and after the event. They will provide trash pickup and restroom tending. Paul Moreland with ParksNPA is working with The Morris on Park maintenance before and after the event. The concert is promoted "Rain or Shine." However, the Morris Performing Arts Center will function as a tornado & thunderstorm shelter, as well as a cooling station for attendees. The box office will be open, and is air conditioned. In the unlikely event that the concert is canceled, announcements will be made on the Morris & PULSE FM websites and social media, as well as on local news and radio. Appropriate signage will be posted at the Moms box office, as well. Emergency announcements during the event will be made from the main stage PA, by Jeff Castello of PULSE FM/Family Broadcasting Corporation. Proposed Lost and Found Plan - This plan should include, but is not limited to: o A description of the use of signage, announcements on public address systems or pre -event handouts. All lost and found items will be kept in the Morris Box Office for a minimum of 30 days after the event. Section H - Site Plan / Route Ma For parades, races and other processional events: Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes ❑ No You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient evidence of event participation if the applicant is proposing a different route through South Bend. If your event will not be using a pre -approved race route, the proposed event map should include a route plan clearly identifying the timing and locations of proposed street closures, the direction of parade movement, and the locations where traffic security officers will be necessary. If your event will not be using a pre -approved race route, please explain: n/a Site Plan / Route Map - For All Events: Provide an attached map with the geographic locations of all event items listed below. Outline of entire event venue including the names of all affected streets and areas. • Clear markings for street closures and a schedule for each. • Location of fencing, barriers, and/or barricades. Indicate any removable fencing and exit locations for emergency purposes. • Location of all stages, platforms, bleachers, grandstands, tents, booths, cooking areas, vehicles, trailers, and other temporary structures. Applicants should also clearly mark locations of food and alcohol serving or sales, if applicable. • The location(s) and number of all portable toilets and wash stations. • The location(s) and number of all trash and recycling containers, including dumpsters. • The location of generators or any source of electricity. • Traffic plan and map, including proposed loading/drop off areas, barricades, secured areas, vehicle and bicycle parking areas, and considerations for TRANSPO bus route changes. Section I - Mitigation of Impact If you are using and/or closing public sidewalks or streets, you are required to notify area business owners and residents. You must: o Present your event concept to the surrounding stakeholders (residents, businesses, and neighborhood groups) that represent the venue area. Attach a copy of the brochure or door hanger distributed to all affected residents/businesses/neighborhood groups describing the event purpose, date and time. Section J - Insurance A Certificate of Insurance (copy) confirming the existence of a liability policy (General Liability and Automobile Liability) of not less than $700,000 per occurrence and $1,000,000 aggregate, which specifically names the City of South Bend, IN as an additionally insured for the event must be submitted. Copy of Certificate of Insurance must be submitted two (2) weeks prior to the date of the event. Section K - lndemni ty & Hold Harmless Agreement City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date: 3/25/2021 Event Date: 6/11 /2021 Event Name: Pulse FM Downtown Summer Series: Toby Mac Organization: City of South Bend / Morris Performing Arts Center Applicant (Contact) Name: Jane Moore Applicant (Contact) Phone: 574-235-5901 Email: jmoore@morriscenter.or_g Address: 211 N. Michigan St Alt. Phone: 734-417-9061 City/State/ZIP: South Bend, IN 46601 Event Location (Please describe): Jon R. Hunt Plaza at 211 N. Michigan St., South Bend, IN 46601 Length of Event (Dates/Times): June 11, 2021, 6:00pm-11:00pm Insurance Amount: This event is insured for no less than $700,000 per occurrence and $1,000,000 in aggregate, and the certificate of insurance includes a rider naming City of South Bend, Special Events Committee, and Board of Public Works as additionally insured for the event. Organization Name: Morris Performing Arts Center agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, Indiana, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of-way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: J �acac t Jane Moore, Director of Booking and Event Services, Morris Performing Arts Center Printed Name and Title Section L - Permit & Agreement 1. Pursuant to Local Ordinance No. 10628-18, there is a $50.00 non-refundable fee for Tier II and III event applications filed 60 or greater days in advance of the event, or a $100 non-refundable expedited fee for applications filed between 30 and 59 days in advance of the event. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT must obtain signatures from and/or has made an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describing the event purpose, date, and time must be included with the attachments to this application. 4. The APPLICANT is responsible, prior to the event, for determining if there are any residents or business owners affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Special Events Committee. 7. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $700,000.00 per occurrence and $1,000,000.00 aggregate and the City of South Bend, Special Events Committee, and Board of Public Works listed as an additional named insured for this event. 8. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 9. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 10. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 11. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on any false or incomplete information. Date: Applicant Signature: Printed Name: President Member SPECIAL EVENTS COMMITTEE APPROVAL Me ber Memb Member Date PERFORMING ARTS CENTER RE: PULSE FM Downtown Summer Series The Morris Performing Arts Center, in partnership with PULSE FM, will be hosting the annual Downtown Summer Series on the Jon R. Hunt Plaza in front of the Morris. The dates for these concerts are: June 11, 2021 — Toby Mac featuring Ryan Stevenson July 9, 2021— Chris Tomlin featuring We The Kingdom August 13, 2021— Newsboys United featuring Building 429 The concerts are scheduled to begin at 8:00pm each day, with the Plaza opening to attendees by 6:00pm each day. For safety and security purposes COLFAX AVENUE, between Martin Luther King, Jr. Avenue and Michigan Street, will be closed to traffic beginning at 9:00am on Thursday, July 10, through Friday, July 11. Similar closures will take place July 9-10 and August 12-13. Thank you for your cooperation! �w��anyt _SaDe:r�u v Nwns Pedarmmg �Ans emer Nanbem !ndrana Sia Club z Ave W Calfa. Ave W Colfax Are 0 a F n 101 199 Woodward Ct Garage 0 F Q fmcP S :nlec�auonal ©:vec�lab:e Huddws �•��'.t .Imar31 JOSePhi i MidwestDem (A 4 Jon Hurd Merrwnal Z Plaza N r Road Closure a n NcCc-rn•iG. . Z OP l''+B V .'un �;iand Sar e ; N�hiyan :7 -:.rage E Colfax Ave n i x �y i.YvkrvrnY At41' O gi O_ 3 IA � x LLJ LU t e I 04. 01 ir '" tr �.�—d"Nu!Irs� c [VtVCh�� St Michigan St N TMIChIVP 16! � w Q x N cn Ln N n � ' 4=,` ap Q N L p N ❑ C A !V 41 U V) Z7 Y m i U ling a `rlrt a City of South Bend Special Event Application City and Regional Event ..- $50 application fee if filed 60 days or greater in advance of event _ 1Hea5 $100 expedited application fee if filed 30-59 days in advance of event Review the Instructions on the Special Events page before completing the application. City and Regional Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Date of Application: 3/25/2021 Applicant (Contact) Na Section A - Applicant Information Organization Name: Morris PAC / VPA Jane Moore Applicant (Contact) Phone: 574 ^235-5901 _ Contact Email: Jmoore@morriscenter.org Address: 211 N. Michigan St City/State/ZIP: South Bend, IN 46601 - List any professional event organizer, event service provider or commercial fundraiser that is authorized to work on your behalf to plan, produce and/or manage your event. Organization Name: Family Broadcasting Corp. / Pulse FM Contact Name: Jeff Castello_ _ Contact Phone: 574231-53$4 _ Contact Email:]castello@familybroadcastingcorporation.com Address: 63100 Ironwood Rd.-------- City/State/ZIP: South Bend, IN 46614 Section B - Event Information Event Name: Pulse FM Downtown Summer Series: Chris Tomlin Concert Event Type: (Festival, Race, Parade, Other):T__ Event Classification: ❑ Non -Profit* 0 For -Profit ❑ City (Civic) Sponsored W■ Other (If Other, please describe): Local radio station annual summer concert. *The Special Events Committee may request proof of non-profit status. Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this application. The description should be a summary overview.) The PULSE FM Downtown Summer Series - Annual Christian concerts held in downtown South Bend June, July, and August. The Pulse FIN radio stakon is part of the Family Broadcasting Corporation, and has held this event at the Morris since 2017. In 2020, the series was canceled due to the Pandemic. For 2021, the event will be held outdoors in a socially distanced capacity, following all state and local health regulations. The St. Joseph County Health Department has approved outdoor capacity of 2,000 in the Jon R. Hunt Plaza. We are requesting a road closure of Colfax Avenue, between Martin Luther King, Jr. Avenue and Michigan Street. This is to allow for production setup and the safety of the attendees. The side walk closure of this section is only needed on the North side of the street. Date of Event Setup [mm/dd/yy]: 07/08/2021 Begin Date of Event [mm/dd/yy]: 07/09/2021 End Date of Event [mm/dd/yy]: 07/09/2021 __ Event Cleanup Completion [mm/dd/yy]: 07/10/2021 Total anticipated attendance: 2,000.... Time: ,000--- _ Time: 9.00am Time: 6:00pm Time: 11:00pm Time: 5:00pm The proposed event will require the closing of: ❑■ Streets 0 Sidewalks Is the event ticketed or include fees? 0 Yes Regular Ticket Price - $38.50 VIP Ticket Price - $103.50 ❑ No If yes, list fees and fee groups below: Does the event have any partnered sponsorships? C Yes ❑ No If yes, list the number of sponsors at each level of partnered sponsorship: Pulse FM will likely be obtaining sponsor dollars to cover the cost of the stage & operations. Is this a returning special event or part of a series of special events? X Yes ❑ No If yes, provide the date, location, and attendance of past special events and/or future planned events in the series: Past Downtown Summer Series dates_ 2017 - June 9, July 14, August 11 2018 - June 8, July 13, August 10 2019 - June 14, July 12, August 9 2020 - Canceled due to COVID 2021 - June 9, July 11, August 13 The 2017-2019 concerts were held inside the Morris, but in order to allow for increased capacity and maintain health safety standard, the concert has been moved to the Jon R. Hunt Plaza in front of the Morris. The 2021 concerts have been approved by the St. Joseph County Health Department to operate at 2,000 people outdoors. If your event is a parade, race, or other processional -type event, please complete Section C. Otherwise, continue to Section D. Section C - Parades. Races, and other Processional Events What is the estimated number of parade/race spectators on the proposed route? n/a Describe any sound equipment that will be used in the parade/race: n/a Does the event have participant categories? For example, a run that has different race divisions or a parade with separate walking/marching groups. ❑ Yes ❑ No If yes, list categories and anticipated participants per category. n/a If your event is a parade, what is the approximate number and type(s) of animals, vehicles, and floats participating in the parade? (Note: If using animals in a parade, event organizers are responsible for cleaning up animal waste left on the parade route.) Describe parade participants below: n/a Section D - Eaui ment 5,et-up, and Logistics Are you hiring a company to provide entertainment, games or inflatables? 0 Yes ❑ No o If yes, you must submit proof of insurance for all stage and entertainment companies three (3) weeks before the event. Describe any hired entertainment: Musical acts featuring Chris Tomlin and We The Kingdom Will you be staking any tents, inflatables, portable restrooms or any other anchorings? 9 Yes ❑ No o If yes, you must provide proof of locates (locate number) two (2) weeks prior to your event. Locates can be found by calling 811. Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? ❑ Yes 0 No o Depending on the potential fire risk, applicants may need to receive approval of the South Bend Fire Department (process facilitated by event coordinator). o Describe the event's proposed fire -related entertainment: n/a Will there be any musical entertainment features at the event? ❑■ Yes ❑ No o If yes, describe the type of music, schedule of sound check/performances, and the names of any artists performing: Christian Rock Concert featuring Chris Tomlin and We the Kingdom Sound Check - TIME TBD Plaza Open - 5:00pm Concert Begins at 8:00pm Section E - Food Are you having food at your event (food vendors, caterers, food trucks, etc.)? E21 Yes ❑ No o If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on-site and display these permits at the event. o All applications and guidelines can be found at the St. Joseph County Health Department Food Service website: sichd.or (food -service. Please select food sales types: ❑ Food Vendor ❑ Caterer X Food Truck ❑ Other: If a Food Truck, please list company name: Martin's, Bonnie Doon, Tattoo Taco, Kona Ice, Rulli's Describe how food will be cooked and served: Prepared and served by licensed food trucks. Section F - Alcohol Will alcohol be served or sold? ❑ Yes © No If no, please continue to Section G - Contingency and Strategic Planning If yes: o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. Indiana ATC forms are located at in,,oy.: (Temporary Permits are near the bottom of the form list.) Forms must be filed with the district ATC office five (5) days prior to the requested event date. o Application cannot be processed without a copy of this license. o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. Deposit will be returned upon inspection of event area by the Board of Public Works. o Events with have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. off-duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Company Name: _ Contact Name: Contact Phone: _ Email: Address: _ _ City/State/ZIP: ------ (b) Name: Contact Phone: _ Qualifications: Name: Qualifications: -------------------- Name: Qualifications: ------------------- Contact P}zone Contact Phone: Section G - Contingency and Strateeic Plannin For each of the following, please provide detailed descriptions. If you run out of space, attach a response to this application submission. • Emergency Safety Plan - This plan should include, but is not limited to: o The number of Indiana Law Enforcement Academy certified officers, fire, and emergency medical personnel, and the need to use any of the City's public safety or emergency response services. o If hiring a security service, provide contact information and the number of hired event personnel. o Proposed internal communications systems and public address systems. ESG Security Service will be onsite with a minimum of 15 personnel present. ESG Coordinator is Cori Bair at 574-292-6626 or cbair@esgsecurity.com. Cori also assists us with SBPD staffing at events, which I am estimating at least 4 officers present during the concert. • Proposed Cleanup Plan - This plan should include, but is not limited to: o Measures in place to collect and remove trash, litter and recyclables. Sweetums Housekeeping has been contracted to provide cleanup services during and after the event. They will provide trash pickup and restroom tending. Paul Moreland with ParksNPA is working with The Morris on Park maintenance before and after the event. The concert is promoted "Rain or Shine." However, the Moms Performing Arts Center will function as a tornado & thunderstorm shelter, as well as a cooling station for attendees. The box office will be open, and is air conditioned. In the unlikely event that the concert is canceled, announcements will be made on the Moms & PULSE FM websites and social media, as well as on local news and radio. Appropriate signage will be posted at the Morris box office, as well. Emergency announcements during the event will be made from the main stage PA, by Jeff Castello of PULSE FM/Family Broadcasting Corporation. Inclement Weather Plan - This plan should include, but is not limited to: o Safety measures that will be taken in the event of a tornado warning, tornado watch, thunderstorm, and extreme temperatures. Sweetums Housekeeping has been contracted to provide cleanup services during and after the event. They will provide trash pickup and restroom tending. Paul Moreland with Parks/VPA is working with The Morris on Park maintenance before and after the event. The concert is promoted "Rain or Shine." However, the Morris Performing Arts Center will function as a tornado & thunderstorm shelter, as well as a cooling station for attendees. The box office will be open, and is air conditioned. In the unlikely event that the concert is canceled, announcements will be made on the Morris & PULSE FM websites and social media, as well as on local news and radio. Appropriate signage will be posted at the Morris box office, as well. Emergency announcements during the event will be made from the main stage PA, by Jeff Castello of PULSE FM/Family Broadcasting Corporation. Proposed Lost and Found Plan - This plan should include, but is not limited to: o A description of the use of signage, announcements on public address systems or pre -event handouts. All lost and found items will be kept in the Morris Box Office for a minimum of 30 days after the event. Section H - Site Plan I Route Map For parades, races and other processional events: Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes ❑ No You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient evidence of event participation if the applicant is proposing a different route through South Bend. If your event will not be using a pre -approved race route, the proposed event map should include a route plan clearly identifying the timing and locations of proposed street closures, the direction of parade movement, and the locations where traffic security officers will be necessary. If your event will not be using a pre -approved race route, please explain: n/a Site Plan / Route Map - For All Events: Provide an attached map with the geographic locations of all event items listed below. • Outline of entire event venue including the names of all affected streets and areas. • Clear markings for street closures and a schedule for each. • Location of fencing, barriers, and/or barricades. Indicate any removable fencing and exit locations for emergency purposes. • Location of all stages, platforms, bleachers, grandstands, tents, booths, cooking areas, vehicles, trailers, and other temporary structures. Applicants should also clearly mark locations of food and alcohol serving or sales, if applicable. • The location(s) and number of all portable toilets and wash stations. • The location(s) and number of all trash and recycling containers, including dumpsters. • The location of generators or any source of electricity. • Traffic plan and map, including proposed loading/drop off areas, barricades, secured areas, vehicle and bicycle parking areas, and considerations for TRANSPO bus route changes. Section I - Mitigation of Impact If you are using and/or closing public sidewalks or streets, you are required to notify area business owners and residents. You must: o Present your event concept to the surrounding stakeholders (residents, businesses, and neighborhood groups) that represent the venue area. Attach a copy of the brochure or door hanger distributed to all affected residents/businesses/neighborhood groups describing the event purpose, date and time. Section J - Insurance A Certificate of Insurance (copy) confirming the existence of a liability policy (General Liability and Automobile Liability) of not less than $700,000 per occurrence and $1,000,000 aggregate, which specifically names the City of South Bend, IN as an additionally insured for the event must be submitted. Copy of Certificate of Insurance must be submitted two (2) weeks prior to the date of the event. Section K - Indemnity & Hold Harmless Agreement City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date: 3/25/2021 Event Date: 7/9/2021 Event Name: Pulse FM Downtown Summer Series: Chris Tomlin - ------------ Organization: City of -South -Bend / Morris Performing Arts Center Applicant (Contact) Name. Jane Moore Applicant (contact) Phone. 574 _235-5901 qlt. Phone: 734-417-9061 Email: jmoore@morriscenter.org ---- ---- ___ Address: 211 N. Michigan Stcity/state/zIP: South Bend, IN 46601 Event Location (Please describe): Jon R. Hunt Plaza at 211 N. Michigan St., South Bend, IN 46601 Length of Event (Dates/Times): July 7, 2021, 6:00pm-11:00pm Insurance Amount: This event is insured for no less than $700,000 per occurrence and $1,000,000 in aggregate, and the certificate of insurance includes a rider naming City of South Bend, Special Events Committee, and Board of Public Works as additionally insured for the event. Morris Performing Arts Center Organization Name: ______ agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, Indiana, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of-way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: Organizer Signature Jane Moore, Director of Booking and Event Services, Morris Performing Arts Center Printed Name and Title Section L - Permit & Agreement 1. Pursuant to Local Ordinance No. 10628-18, there is a $50.00 non-refundable fee for Tier II and III event applications filed 60 or greater days in advance of the event, or a $100 non-refundable expedited fee for applications filed between 30 and 59 days in advance of the event. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT must obtain signatures from and/or has made an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describing the event purpose, date, and time must be included with the attachments to this application. 4. The APPLICANT is responsible, prior to the event, for determining if there are any residents or business owners affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Special Events Committee. 7. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $700,000.00 per occurrence and $1,000,000.00 aggregate and the City of South Bend, Special Events Committee, and Board of Public Works listed as an additional named insured for this event. 8. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 9. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 10. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 11. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on any false or incomplete information. Date: Applicant Signature: _. _ Printed Name: President SPECIAL EVENTS COMMITTEE APPROVAL Mem er Mern Member Member Date PERFORMING ARTS CENTER RE: PULSE FM Downtown Summer Series The Morris Performing Arts Center, in partnership with PULSE FM, will be hosting the annual Downtown Summer Series on the Jon R. Hunt Plaza in front of the Morris. The dates for these concerts are: June 11, 2021— Toby Mac featuring Ryan Stevenson July 9, 2021— Chris Tomlin featuring We The Kingdom August 13, 2021— Newsboys United featuring Building 429 The concerts are scheduled to begin at 8:00pm each day, with the Plaza opening to attendees by 6:00pm each day. For safety and security purposes COLFAX AVENUE, between Martin Luther King, Jr. Avenue and Michigan Street, will be closed to traffic beginning at 9:00am on Thursday, July 10, through Friday, July 11. Similar closures will take place July 9-10 and August 12-13. Thank you for your cooperation! -+SMrY. �iN O .• ^'r„ -MornsPedmmmq Alts renlH Nonhem !ndrana Stamp Club Y Ave W Colfax Ave W Colfax Ave 0 o F , 3 Gnco S:��!ernaVonal A 101199 Woodward 7�idble 9uddies CZ Garage '� Amaral losePn L �on�y s—d Sar I-: ...yn SliPub Park-- -1`'L 9m dwest Dent Pm'j;w: �f T Jon Hurn Menwnal Z Plaza 7 Road Closure a r_n Z !`)0-748MQ 3 .Mchigan a Garage r E Colfax Ave r F X I 514+M � llnderkvFar Rlill 4 �Plrr nark 0 + v r 1000r i� •� r � � rr w J 1 I ....j r i E =: Ir r t ` G _ W Thr •._EX5 IJMsChf'� W N N Michigan 5t N Mirhiqan,;= -10 5t i f mCA y w �I ra E nem . m s=ail -4 vi un ❑ CC. U L N ! A _a N ' } ' ti �� City of South Bend Special Event Application City and Regional Event . - $50 application fee if filed 60 days or greater in advance of event $100 expedited application fee if filed 30-59 days in advance of event Review the Instructions on the Special Events page before completing the application. City and Regional Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - AppMcant Information Date of Application: 3/25/2021 Organization Name: Morris PAC / VPA Applicant (Contact) Name: Jane Moore Applicant (Contact) Phone: 574-235-5901 Address: 211 N. Michigan St Contact Email: lmoore@morriscenter.org City/State/ZIP: South Bend, IN 46601 List any professional event organizer, event service provider or commercial fundraiser that is authorized to work on your behalf to plan, produce and/or manage your event. Organization Name: Family Broadcasting Corp. / Pulse FM Contact Name: Jeff Castello Contact Phone: 574-231-5384 Address: 63100 Ironwood Rd. Contact Email. Icastello@familybroadcastingcorporation.com City/state/ZIP: South Bend, IN 46614 Section B - Event Information Pulse FM Downtown Summer Series: Newsboys United , Concel �} l Event Name: _Event Type: (Festival, Race, Parade, Other). Event Classification: ❑ Non -Profit" ® For -Profit ❑ City (Civic) Sponsored ❑■ Other (If Other, please describe): Local radio station annual summer concert. `The Special Events Committee may request proof of non-profit status. Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this application. The description should be a summary overview.) The PULSE FM Downtown Summer Series - Annual Christian concerts held in downtown South Bend June, July, and August The Pulse FM radio station is part of the Family Broadcasting Corporation, and has held this event at the Morris since 2017. In 2020, the series was canceled due to the Pandemic. For 2021, the event will be held outdoors in a socially distanced capacity, following all state and local health regulations. The St. Joseph County Health Department has approved outdoor capacity of 2,000 in the Jon R. Hunt Plaza. We are requesting a road closure of Colfax Avenue, between Martin Luther King, Jr. Avenue and Michigan Street. This is to allow for production setup and the safety of the attendees. The side walk closure of this section is only needed on the North side of the street. Date of Event Setup [mm/dd/yy]: 08/12/2021 Begin Date of Event [mm/dd/yy]: 08/13/2021 End Date of Event [mm/dd/yy]: 08/13/2021 Event Cleanup Completion [mm/dd/yy]: Total anticipated attendance: 2,000 08/14/2021 Time: 9.008m Time: 6:00pm Time: 11:0Opm Time: 5:00pm The proposed event will require the closing of: © Streets ❑■ Sidewalks Is the event ticketed or include fees? ❑■ Yes ❑ No If yes, list fees and fee groups below: Regular Ticket Price - $38.50 VIP Ticket Price - $103.50 Does the event have any partnered sponsorships? X Yes ❑ No If yes, list the number of sponsors at each level of partnered sponsorship: Pulse FM will likely be obtaining sponsor dollars to cover the cost of the stage & operations. Is this a returning special event or part of a series of special events? ® Yes ❑ No If yes, provide the date, location, and attendance of past special events and/or future planned events in the series: Past Downtown Summer Series dates: 2017 - June 9, July 14, August 11 2018 - June 8, July 13, August 10 2019 - June 14, July 12, August 9 2020 - Canceled due to COVID 2021 - June 9, July 11, August 13 The 2017-2019 concerts were held inside the Morris, but in order to allow for increased capacity and maintain health safety standard, the concert has been moved to the Jon R. Hunt Plaza in front of the Morris. The 2021 concerts have been approved by the St. Joseph County Health Department to operate at 2,000 people outdoors. If your event is a parade, race, or other processional -type event, please complete Section C. Otherwise, continue to Section D. Section C - Parades, Races and other Processional Events What is the estimated number of parade/race spectators on the proposed route? n/a Describe any sound equipment that will be used in the parade/race: n/a Does the event have participant categories? For example, a run that has different race divisions or a parade with separate walking/marching groups. ❑ Yes ❑ No If yes, list categories and anticipated participants per category. n/a If your event is a parade, what is the approximate number and type(s) of animals, vehicles, and floats participating in the parade? (Note: If using animals in a parade, event organizers are responsible for cleaning up animal waste left on the parade route.) Describe parade participants below: n/a Section D — Eouiument, Set-up, and Logistics Are you hiring a company to provide entertainment, games or inflatables? H Yes ❑ No o If yes, you must submit proof of insurance for all stage and entertainment companies three (3) weeks before the event. Describe any hired entertainment: Musical acts featuring Newsboys United and Building 429 Will you be staking any tents, inflatables, portable restrooms or any other anchorings? A Yes ❑ No o If yes, you must provide proof of locates (locate number) two (2) weeks prior to your event. Locates can be found by calling 811. Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? ❑ Yes Eff No o Depending on the potential fire risk, applicants may need to receive approval of the South Bend Fire Department (process facilitated by event coordinator). o Describe the event's proposed fire -related entertainment: n/a Will there be any musical entertainment features at the event? X Yes ❑ No If yes, describe the type of music, schedule of sound check/performances, and the names of any artists performing: Christian Rock Concert featuring Newsboys United and Building 429 Sound Check - TIME TBD Plaza Open - 5:00pm Concert Begins at 8:00pm Section E - Food Are you having food at your event (food vendors, caterers, food trucks, etc.)? IOI� Yes ❑ No o If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on-site and display these permits at the event. o All applications and guidelines can be found at the St. Joseph County Health Department Food Service website: sichd.org!food-service. Please select food sales types: ❑ Food Vendor ❑ Caterer ❑■ Food Truck ❑ Other: If a Food Truck, please list company name: Martin's, Bonnie Doon, Tattoo Taco, Kona Ice, Rulli's Describe how food will be cooked and served: Prepared and served by licensed food trucks. Section F - Alcohol Will alcohol be served or sold? ❑ Yes ❑■ No If no, please continue to Section G - Contingency and Strategic Planning If yes: The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. Indiana ATC forms are located at in.Zov/atc/2409.htm. (Temporary Permits are near the bottom of the form list.) Forms must be filed with the district ATC office five (5) days prior to the requested event date. o Application cannot be processed without a copy of this license. A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. Deposit will be returned upon inspection of event area by the Board of Public Works. Events with have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. off-duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Company Name: Contact Phone: Address: (b) Name: Qualifications: _ Name: Qualifications: Name: Qualifications: Contact Name: Email: City/State/ZIP: _ Contact Phone: Contact Phone: Contact Phone:__ Section G - Contingency and Strateeic Plannin For each of the following, please provide detailed descriptions. If you run out of space, attach a response to this application submission. • Emergency Safety Plan - This plan should include, but is not limited to: o The number of Indiana Law Enforcement Academy certified officers, fire, and emergency medical personnel, and the need to use any of the City's public safety or emergency response services. o If hiring a security service, provide contact information and the number of hired event personnel. o Proposed internal communications systems and public address systems. ESG Security Service will be onsite with a minimum of 15 personnel present. ESG Coordinator is Cori Bair at 574-292-6626 or cbair@esgsecurity.com. Cori also assists us with SBPD staffing at events, which I am estimating at least 4 officers present during the concert. • Proposed Cleanup Plan - This plan should include, but is not limited to: o Measures in place to collect and remove trash, litter and recyclables. Sweetums Housekeeping has been contracted to provide cleanup services during and after the event. They will provide trash pickup and restroom tending. Paul Moreland with Parks/VPA is working with The Moms on Park maintenance before and after the event. The concert is promoted 'Rain or Shine." However, the Morris Performing Arts Center will function as a tornado & thunderstorm shelter, as well as a cooling station for attendees. The box office will be open, and is air conditioned. In the unlikely event that the concert is canceled, announcements will be made on the Morris & PULSE FM websites and social media, as well as on local news and radio. Appropriate signage will be posted at the Monis box office, as well. Emergency announcements during the event will be made from the main stage PA, by Jeff Castello of PULSE FM/Family Broadcasting Corporation. Inclement Weather Plan - This plan should include, but is not limited to: o Safety measures that will be taken in the event of a tornado warning, tornado watch, thunderstorm, and extreme temperatures. Sweetums Housekeeping has been contracted to provide cleanup services during and after the event. They will provide trash pickup and restroom tending. Paul Moreland with Parks/VPA is working with The Morris on Park maintenance before and after the event. The concert is promoted "Rain or Shine." However, the Morris Performing Arts Center will function as a tornado & thunderstorm shelter, as well as a cooling station for attendees. The box office will be open, and is air conditioned. In the unlikely event that the concert is canceled, announcements will be made on the Morris & PULSE FM websites and social media, as well as on local news and radio. Appropriate signage will be posted at the Morris box office, as well. Emergency announcements during the event will be made from the main stage PA, by Jeff Castello of PULSE FM/Family Broadcasting Corporation. Proposed Lost and Found Plan - This plan should include, but is not limited to: o A description of the use of signage, announcements on public address systems or pre -event handouts. All lost and found items will be kept in the Morris Box Office for a minimum of 30 days after the event. Section H - Site Plan / Route Map For parades, races and other processional events: Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes ❑ No You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient evidence of event participation if the applicant is proposing a different route through South Bend. If your event will not be using a pre -approved race route, the proposed event map should include a route plan clearly identifying the timing and locations of proposed street closures, the direction of parade movement, and the locations where traffic security officers will be necessary. If your event will not be using a pre -approved race route, please explain: n/a Site Plan / Route Map - For All Events: Provide an attached map with the geographic locations of all event items listed below. • Outline of entire event venue including the names of all affected streets and areas. • Clear markings for street closures and a schedule for each. • Location of fencing, barriers, and/or barricades. Indicate any removable fencing and exit locations for emergency purposes. • Location of all stages, platforms, bleachers, grandstands, tents, booths, cooking areas, vehicles, trailers, and other temporary structures. Applicants should also clearly mark locations of food and alcohol serving or sales, if applicable. The location(s) and number of all portable toilets and wash stations. • The location(s) and number of all trash and recycling containers, including dumpsters. • The location of generators or any source of electricity. • Traffic plan and map, including proposed loading/drop off areas, barricades, secured areas, vehicle and bicycle parking areas, and considerations for TRANSPO bus route changes. Section I_— Mitigation of Impact If you are using and/or closing public sidewalks or streets, you are required to notify area business owners and residents. You must: o Present your event concept to the surrounding stakeholders (residents, businesses, and neighborhood groups) that represent the venue area. Attach a copy of the brochure or door hanger distributed to all affected residents/businesses/neighborhood groups describing the event purpose, date and time. Section J - Insurance A Certificate of Insurance (copy) confirming the existence of a liability policy (General Liability and Automobile Liability) of not less than $700,000 per occurrence and $1,000,000 aggregate, which specifically names the City of South Bend, IN as an additionally insured for the event must be submitted. Copy of Certificate of Insurance must be submitted two (2) weeks prior to the date of the event. Date: 3/25/2021 Section K - Indemnity & Hold Harmless A%reement City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Event Date: 8/13/2021 Event Name: Pulse FM Downtown Summer Series: Newsboys United Organization: City of South Bend / Morris Performing Arts Center Applicant (Contact) Name. Jane Moore Applicant (Contact) Phone: 574-235-5901 Alt. Phone: 734-417-9061 Email: Jmoore@morriscenter.org Address: 211 N. Michigan St — --------------- City/State/ZIP: South Bend, IN 46601 Event Location (Please describe): Jon R. Hunt Plaza at 211 N. Michigan St., South Bend, IN 46601 Length of Event (Dates/Times): August 13, 2021, 6:00pm-11:00pm Insurance Amount: This event is insured for no less than $700,000 per occurrence and $1,000,000 in aggregate, and the certificate of insurance includes a rider naming City of South Bend, Special Events Committee, and Board of Public Works as additionally insured for the event. Morris Performin Arts Center Organization Name: Performing g _----------- —_ agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, Indiana, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of-way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: lana L. Authorized Organizer Signature Jane Moore, Director of Booking and Event Services, Morris Performing Arts Center Printed Name and Title Section L - Permit & Agreement 1. Pursuant to Local Ordinance No. 10628-18, there is a $50.00 non-refundable fee for Tier If and Ill event applications filed 60 or greater days in advance of the event, or a $100 non-refundable expedited fee for applications filed between 30 and 59 days in advance of the event. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT must obtain signatures from and/or has made an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describing the event purpose, date, and time must be included with the attachments to this application. 4. The APPLICANT is responsible, prior to the event, for determining if there are any residents or business owners affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Special Events Committee. 7. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $700,000.00 per occurrence and $1,000,000.00 aggregate and the City of South Bend, Special Events Committee, and Board of Public Works listed as an additional named insured for this event. 8. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 9. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 10. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 11. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on any false or incomplete information. Date: Applicant Signature: ------ Printed Name: President SPECIAL EVENTS COMMITTEE APPROVAL Me ber --T -L9' \JA Member -1 Member Member Date PERFORMING ARTS CENTER RE: PULSE FM Downtown Summer Series The Morris Performing Arts Center, in partnership with PULSE FM, will be hosting the annual Downtown Summer Series on the Jon R. Hunt Plaza in front of the Morris. The dates for these concerts are: June 11, 2021—Toby Mac featuring Ryan Stevenson July 9, 2021— Chris Tomlin featuring We The Kingdom August 13, 2021— Newsboys United featuring Building 429 The concerts are scheduled to begin at 8:00pm each day, with the Plaza opening to attendees by 6:00pm each day. For safety and security purposes COLFAX AVENUE, between Martin Luther King, Jr. Avenue and Michigan Street, will be closed to traffic beginning at 9:00am on Thursday, July 10, through Friday, July 11. Similar closures will take place July 9-10 and August 12-13. Thank you for your cooperation! IbS.dlw:r+R 9Maris Performing © Arts Center Nonhem Indiana Slemp Club x Ave W Colfax Ave W Colfax Ave o o a f Q 2 Gnro 5 p„nrnalional� 101-1199 Woodward labfe BudAies 0 C1 Geroge ” '� Amaral Joseph L O41cCcrrnick s Coney kland 5ar� 'NGGCh: Jap Jne$e ni7a.© f .. Slrycr Pun lY Wti�a4�' 9 M'dwest Dent neyx�r sr� k v z 3 Jon ffrra rMR'* lal Z Plaxe Road Closure H = IDO-198 Nv Michigan Sl Garage r_- -I- E Colfax Ave r x Sn,oenx y UrdewRe hna• 6 •ptC''tr. .� r LU a 4n r f it i r r I � � d O elf � 4 SIj■ � h y+, � _ter = w N Michigan St N Michigan 5t y Z; t F .0 D _ a7 m Ln E N 0 Ln o a= aA � M J = s 5. i ¢ .N L 0Ip cn ❑ ■. - 0, w �, u . ,n ! j a a 1 } E