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Home My WebLink AboutAward Quote - Martin Luther King Jr. Center Monument Sign - Burkhart Sign Systems ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 27, 2021 Mr. Richard T. Johnson Burkhart Sign Systems 1247 Mishawaka Ave. South Bend, IN 46615 rjohnson@burkhartsigns.com RE: Quotation Award – Martin Luther King Jr. Center Monument Sign Dear Mr. Johnson: At its April 27, 2021 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $33,400. Please forward the following documents in one submittal by May 11, 2021 to my attention for Board of Public Works approval: 3) One (1) signed original of the Contract (enclosed); and 4) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 27, 2021 Mr. Mike Freudiger Geograph Industries, Inc. 475 Industrial Dr. Harrison, OH 45030 mikefreudiger@geograph-ind.com; gregfreudiger@geograph-ind.com RE: Quotation Award – Martin Luther King Jr. Center Monument Sign Dear Mr. Freudiger: At its April 27, 2021 meeting, the Board of Public Works awarded the above referenced quotation to Burkhart Sign Systems in the amount of $33,400. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS VENUES PARKS & ARTS TO: Anne Fuchs, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Martin Luther King Jr Center Monument Sign DATE: 04/27/2021 On April 13th, 2021, the Buyer for VPA opened and read responsive and responsible quoteV for the above project. The quotes were as follows: Company Total 1. Burkhart Sign Systems $33,400.00 2. Geograph Industries, Inc $43,391.00 Venues Parks & Arts recommends award of a contract for $33,400.00 to the lowest responsive / responsible bidder, Burkhart Sign Systems. The Department of Public Works has appropriated sufficient funds within PROJ00000246. Please contact me with any questions. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th Day of April, 2021, by and between, Burkhart Sign Systems, 1247 Mishawaka Ave., South Bend, IN 46615, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: MARTIN LUTHER KING JR. CENTER MONUMENT SIGN COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $33,400 FUNDING: PR-00008525 The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of April, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS BURKHART SIGN SYSTEMS President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk 27th.April 21 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 04/21/2021 Name: Sarah Hull Department of Venues Parks & Arts BPW Date: 04/27/2021 Phone Extension: Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Burkhart Sign Systems New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Martin Luther King Jr Center Monument Sign Project Number PROJ00000246 Funding Source PC-00000246 Account No. PR # 00008525 Amount $33,400.00 Terms of Contract Lump Sum Purpose/Description This is for the replacement and upgrade of the monument sign at the Martin Luther King Jr. Recreation Center. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: