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Home My WebLink AboutAward Bid - Ignition Park EV Charging Lot Proj No. 120-044R - Rieth-Riley Construction Co., Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 27, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvardo@rieth-riley.com RE: Award Bid – Ignition Park EV Charging Lot – Project No. 120-044R Dear Mr. Alvarado: At its April 27, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $398,617.41. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by May 11, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 27, 2021 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Bid Award – Ignition Park EV Charging Lot – Project No. 120-044R Dear Mr. Hilary: At its April 27, 2021, 2021 meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $398,617.41. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 27, 2021 Mr. Brian S. Henry The Robert Henry Corporation 404 S. Frances St. South Bend, IN 46617 jcallan@roberthenrycorp.com RE: Bid Award – Ignition Park EV Charging Lot – Project No. 120-044R Dear Mr. Henry: At its April 27, 2021, 2021 meeting, the Board of Public Works awarded the above referenced bid to Rieth-Riley Construction Co., Inc. in the amount of $398,617.41. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Finn Cavanaugh SUBJECT: Award Memo 120-044R Ignition Park EV Charging Lot DATE: April 19th, 2021 On April 13th 2021, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Base Bid Alternate 1 Alternate 2 Alternate 3 Grand Total 1. Rieth-Riley Construction Co. $322,803.41 $13,680.00 $6,860.00 $55,274.00 $398,617.41 2. Robert Henry Corporation $342,653.83 $16,560.00 $4,762.00 $43,538.00 $407,513.83 3. Milestone Contractors North $349,000.00 $19,840.00 $7,400.00 $50,600.00 $426,840.00 Engineering recommends award of a contract for the Base Bid and all Alternates (1, 2, and 3) for a total of $398,617.41 to the lowest responsive / responsible bidder, Rieth Riley Construction Co. Engineering recommends rejecting all other Alternates and bids. Funds have been appropriated from TIF River West Development (324-10-102-121-443001-- PROJ00000208) (PR-00008459). Please call ext. 5961 or email fcavanau@southbendin.gov with any questions you may have. Enclosure Bid Tabulation Engineer’s Recommendation Letter Rieth-Riley Bid Documents BID TABULATION IGNITION PARK: EV CHARGING PARK PROJECT Project No: 120-044R IGNITION PARK: EV CHARGING PARK REBID Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 Mobilization and Demobilization 1 LSUM $16,334.50 $16,334.50 $55,629.00 $55,629.00 $35,773.50 $35,773.50 $10,000.00 $10,000.00 2 CONCRETE CURB & GUTTER REMOVAL 175 LFT $15.00 $2,625.00 $26.93 $4,712.75 $11.00 $1,925.00 $18.17 $3,179.75 3 EARTHWORK 1775 CYD $35.00 $6,300.00 $14.91 $26,465.25 $14.30 $25,382.50 $26.70 $47,392.50 4 COMMON EXCAVATION 720 CYD $50.00 $36,000.00 $19.17 $13,802.40 $15.90 $11,448.00 $26.55 $19,116.00 5 HMA INTERMEDIATE, TYPE B 280 TON $80.00 $22,400.00 $76.68 $21,470.40 $92.00 $25,760.00 $84.19 $23,573.20 6 HMA SURFACE, TYPE B 140 TON $120.00 $16,800.00 $133.13 $18,638.20 $110.00 $15,400.00 $117.47 $16,445.80 7 COMPATCTED AGGREGATE , No. 53 550 CYD $65.00 $35,750.00 $44.20 $24,310.00 $19.00 $10,450.00 $53.63 $29,496.50 8 PCCP FOR APPROACH, REINFORCED 120 SYD $85.00 $10,200.00 $51.69 $6,202.80 $70.00 $8,400.00 $59.83 $7,179.60 9 SIDEWALK, CONCRETE, 4"715 SYD $63.00 $45,045.00 $41.54 $29,701.10 $59.00 $42,185.00 $38.37 $27,434.55 10 CURB RAMP, CONCRETE 16 SYD $125.00 $2,000.00 $75.75 $1,212.00 $245.00 $3,920.00 $222.11 $3,553.76 11 CONCRETE CURB 1100 LFT $32.00 $35,200.00 $24.49 $26,939.00 $48.00 $52,800.00 $26.09 $28,699.00 12 CURB TURNOUT 7 EA $250.00 $1,750.00 $444.57 $3,111.99 $875.00 $6,125.00 $641.20 $4,488.40 13 CONCRETE PARKING STOP 15 EA $300.00 $4,500.00 $79.87 $1,198.05 $85.00 $1,275.00 $85.00 $1,275.00 14 STORM SEWER PIPE, 12 IN 80 LFT $80.00 $6,400.00 $53.25 $4,260.00 $34.00 $2,720.00 $82.79 $6,623.20 15 STORM CASTING REPLACEMENT 1 EA $1,800.00 $1,800.00 $2,663.00 $2,663.00 $4,100.00 $4,100.00 $1,253.07 $1,253.07 16 TESCO CABINET, FOUNDATION, WIRING, ETC 1 EA $12,000.00 $12,000.00 $24,166.00 $24,166.00 $19,500.00 $19,500.00 $19,500.00 $19,500.00 17 ELECTRICAL SERVICE CONNECTION 1 LSUM $9,000.00 $9,000.00 $1,065.00 $1,065.00 $1,750.00 $1,750.00 $1,750.00 $1,750.00 18 LIGHT STANDARD, TYPE A 1 EA $6,000.00 $6,000.00 $5,634.00 $5,634.00 $4,300.00 $4,300.00 $4,300.00 $4,300.00 19 LIGHT STANDARD, TYPE B 1 EA $6,000.00 $6,000.00 $4,686.00 $4,686.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 20 LIGHT POLE FOUNDATION 2 EA $900.00 $1,800.00 $905.50 $1,811.00 $1,000.00 $2,000.00 $1,000.00 $2,000.00 21 EV CHARGING FOUNDATION (18"x18"X18")7 CYD $300.00 $2,100.00 $203.00 $1,421.00 $600.00 $4,200.00 $600.00 $4,200.00 22 LIGHTING CONDUIT, PVC, SCH 80, 3 IN 270 LFT $10.00 $2,700.00 $13.31 $3,593.70 $9.75 $2,632.50 $9.75 $2,632.50 23 LIGHTING CONDUIT, PVC, SCH 80, 3 IN, DIRECTION DRILL 50 LFT $20.00 $1,000.00 $29.82 $1,491.00 $25.00 $1,250.00 $25.00 $1,250.00 24 EV CHARGING CONDUIT, PVC SCH 40, 3 IN 375 LFT $10.00 $3,750.00 $13.31 $4,991.25 $9.75 $3,656.25 $9.75 $3,656.25 25 LIGHTING WIRING 360 LFT $8.00 $2,880.00 $3.73 $1,342.80 $9.00 $3,240.00 $9.00 $3,240.00 26 ELECTRIC PULL BOX 5 EA $1,000.00 $5,000.00 $1,065.00 $5,325.00 $650.00 $3,250.00 $650.00 $3,250.00 27 THERMOPLASTIC LINE, SOLID, WHITE, 6 IN 110 LFT $3.00 $330.00 $6.39 $702.90 $3.95 $434.50 $3.95 $434.50 28 THERMOPLASTIC LINE, SOLID, YELLOW, 4 IN 530 LFT $2.00 $1,060.00 $1.14 $604.20 $2.05 $1,086.50 $2.05 $1,086.50 29 THERMOPLASTIC LINE, SOLID, BLUE, 4 IN 125 LFT $3.00 $375.00 $1.06 $132.50 $5.45 $681.25 $5.45 $681.25 30 PAVEMENT MESSAGE HC MARKING, BLUE 1 EA $400.00 $400.00 $27.00 $27.00 $45.00 $45.00 $45.00 $45.00 31 HANDICAP SIGN/POST 1 EA $500.00 $500.00 $266.00 $266.00 $325.00 $325.00 $325.00 $325.00 32 ELEC VEHICLE SIGN/POST 4 EA $500.00 $2,000.00 $346.00 $1,384.00 $325.00 $1,300.00 $325.00 $1,300.00 33 STOP SIGN/POST 2 EA $500.00 $1,000.00 $282.00 $564.00 $180.00 $360.00 $180.00 $360.00 34 OVERSTORY TREE, 2 1/2 IN CALIPER 12 EA $450.00 $5,400.00 $612.42 $7,349.04 $575.00 $6,900.00 $728.00 $8,736.00 35 HYDROMULCH, SEEDING AND TOPSOIL 1750 SYD $12.00 $21,000.00 $12.97 $22,697.50 $12.50 $21,875.00 $10.62 $18,585.00 36 SWALE SEED MIX AND TOPSOIL 725 SYD $5.00 $3,625.00 $5.56 $4,031.00 $10.00 $7,250.00 $13.02 $9,439.50 37 TEMPORARY EROSION CONTROL MEASURES 1 LSUM $12,000.00 $12,000.00 $9,053.00 $9,053.00 $11,800.00 $11,800.00 $2,821.58 $2,821.58 $343,024.50 $342,653.83 $349,000.00 $322,803.41 Engineer's Estimate Robert Henry Corporation Total Rieth-Riley Construction Co.Milestone Contractors North H:\2020 Projects\2020-0197\Bidding\2021-04-15 REBid Tabulation.xlsx BID TABULATION IGNITION PARK: EV CHARGING PARK PROJECT Project No: 120-044R IGNITION PARK: EV CHARGING PARK REBID ALTERNATES Alt No. Alternate #1 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 CONCRETE SEAT WALL 80 LFT $200.00 $16,000.00 $207.00 $16,560.00 $248.00 $19,840.00 $171.00 $13,680.00 $16,000.00 $16,560.00 $19,840.00 $13,680.00 Alt No. Alternate #2 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 2 PICNIC TABLES 2 EA $3,500.00 $7,000.00 $2,381.00 $4,762.00 $3,700.00 $7,400.00 $3,430.00 $6,860.00 $7,000.00 $4,762.00 $7,400.00 $6,860.00 Alt No. Alternate #3 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 3 PAVILION / SHADE STRUCTURE 2 EA $18,000.00 $36,000.00 $21,769.00 $43,538.00 $25,300.00 $50,600.00 $27,637.00 $55,274.00 $36,000.00 $43,538.00 $50,600.00 $55,274.00 Alt No. Total with All 3 Alternates Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost $402,024.50 $407,513.83 $426,840.00 $398,617.41 I hereby certify that the above truly and accurately represents bids received for this project on April 13, 2021 Chris Chockley, PLA Name, Title YESYESNon-Collusion Affadavit -YES Base Bid Plus 3 Alternates Total Alternate #1 Total Alternate #2 Total Alternate #3 Total Engineer's Estimate Robert Henry Corporation Milestone Contractors North Rieth-Riley Construction Co. H:\2020 Projects\2020-0197\Bidding\2021-04-15 REBid Tabulation.xlsx BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th Day of April, 2021, by and between, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board." WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-044R DESCRIPTION: IGNITION PARK EV CHARGING LOT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $398,617.41 FUNDING: PR-00008459 The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of April, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION CO., INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk April 15, 2021 City of South Bend Department of Public Works 227 West Jefferson Boulevard, Suite 1300 N South Bend, IN 46601 Attention: Mr. Kyle Silveus and Mr. Finn Cavanaugh, Project Engineers RE: PROJECT 120-044R – REVIEW OF BIDS Dear Mr. Silveus and Mr. Cavanaugh: We have reviewed the Itemized Proposals of the three (3) Bidders on the Ignition Park: EV Charging Park (120-044R) project rebid. Attached to this letter please find the Certified Bid Tabulation form for all rebid project bids. Based on our review of the submitted quote the following are our comments: 1. Robert Henry Corporation had a slightly lower bid tabulation than the submitted bid form. This total was $5.17 lower, and it is believed this is due to rounding individual line items to the nearest whole dollar amount. The $5.17 difference does not create a change in the lowest bid total. 2. The bid total for Milestone Contractors North totaled correctly. 3. Rieth-Riley had a Base Bid Total of $322,803.41, which totaled correctly and was the lowest submitted base bid. Therefore, it is our engineering recommendation that the City of South Bend should confirm the bid numbers and required bonds and submittals with Rieth-Riley and approve the bid of and award Ignition Park: EV Charging Park Rebid (120-044R) to Rieth-Riley Construction Co. Inc., for the base bid contract amount of $322,803.41. It is our recommendation that each of the three (3) proposed alternates shall be selected. This would bring the total project cost to $398,617.41. Thank you very much for your time and consideration. Should you have any questions or concerns please contact me at (574) 232-4388 or by email at cchockley@jpr1source.com. Sincerely, Chris Chockley Landscape Architect, PLA enclosures H:\2020 Projects\2020-0197\Bidding\Project 120-044 R_Rebid Recommendation Letter.docx 27th.April 21 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: April 19, 2021 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: April 27, 2021 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Rieth-Riley Construction Co. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Ignition Park EV Charging Lot Project Number 120-044R Funding Source TIF River West Account No. 324-10-102-121-443001--PROJ00000208 (PR-00008459) Amount $398,617.41 Terms of Contract NTE Purpose/Description Recommending award of base bid plus all divisions to Rieth-Riley for the Ignition Park EV Charging Lot. MWBE inclusion goal was met. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: