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Home My WebLink About04272021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 27, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-04272021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of April 13, 2021 2. OPENING OF BIDS A. Howard Street and Corby Blvd. Streetscape Improvements – Project No. 120-024 1. Funding: PR-00008151 3. OPENING OF QUOTATIONS A. VPA Athletic Court Renovations, Phase II – Project No. 121-033 1. Funding: PR-00008729 B. 2021 Crack Sealing – Project No. 121-020 1. Funding: PR-00008875 C. 2021 Microsurfacing – Project No. 121-035 1. Funding: PR-00008831 4. AWARD BIDS AND APPROVE CONTRACTS A. 2021 Contractor Paving Round 1 – Project No. 121-016 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $992,863.43, Divisions 1 & 2 3. Funding: PR-00007792; subject to funding from 2021 Infrastructure Bond B. 2021 Asphalt Materials Bid – Project No. 121-026 1. Company: Milestone Contractors North, Inc. 2. Amount: $2,405,875 3. Funding: PR-00007857 C. Ignition Park EV Charging Lot – Project No. 120-044R 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $398,617.41 3. Funding: PR-00008459 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Martin Luther King Jr. Center Exterior Lighting Improvements 1. Company: Martell Electric, LLC 2. Amount: $30,450 3. Funding: PR-00008527 B. Martin Luther King Jr. Center Monument Sign 1. Company: Burkhart Sign Systems 2. Amount: $33,400 3. Funding: PR-00008525 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 27, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-04272021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 6. CHANGE ORDERS A. Cleveland Rd./Brick Rd. Pavement Improvements – Project No. 119-045 1. Company: INDOT – LaPorte District 2. Change Order No.: 1 3. Increase Amount: $7,169.76 4. Percent of Increase: 0.6% 5. Revised Contract Amount: $1,255,644.84 6. Funding: PO-0000469 B. O’Brien Recreation Renovation – Project No. 118-091 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $30,390; Seventeen (17) Days 4. Percent of Increase: 3.35% 5. Total Percent of Increase: 10.35% 6. Revised Contract Amount/Completion Date: $478,985; May 31, 2021 7. Funding: PO-0005039 C. Olive Street Reconstruction, Phase I – Project No. 114-064 1. Company: INDOT & Milestone Contractors, Inc. 2. Change Order No.: 1 3. Increase Amount: Three-Hundred Sixty-Five (365) Days 4. Revised Contract Completion Date: November 13, 2021 5. Funding: RWDA TIF (324.442001) D. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 11 3. Increase Amount: $5,140.10 City Amount; $25,700.51 INDOT Amount (20/80 Split) 4. Percent of Increase: 0.629% 5. Total Percent of Increase: 3.190% 6. Revised Contract Amount: $4,219,406.70 7. Funding: PO-0005628 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Kil Architecture / Planning 1. Description: Design Plans for Window Replacement and Refreshed Entrance to Sibley Center on Sample 2. Amount: $23,300 3. Funding: PR-00008611 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 27, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-04272021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 8. LICENSES AND PERMITS A. Sidewalk Café Permit 1. Applicant: Café Navarre a) Date/Time: Sunday to Saturday 4:00 p.m. to 11:00 p.m. b) Location: 101 N. Michigan St. c) Favorable Recommendations, but Subject to Following Recommendations from Community Investment B. Ratify Sidewalk Café Applications – Updated Agreements Provided 1. Peggs of South Bend 2. Dainty Maid Co. 3. The Hideaway at the LaSalle 4. Purple Porch Co-Op C. Street Closures for Special Events 1. Event: Pulse FM Downtown Summer Series a) Date/Times: June 10-12, 2021; July 8-10, 2021; August 12-14, 2021, 9:00 a.m. to 5:00 p.m. b) Location: Colfax Ave., between Martin Luther King Jr. Ave and Michigan St. 2. Event: Leeper Park Art Fair a) Date/Times: June 18-21, 2021; 4:00 p.m. to 12:00 p.m. b) Location: Riverside Dr. from Michigan St. to N. Lafayette Blvd. 3. Event: Bacon Around the Bend 5K a) Date/Times: June 19, 2021; 8:00 a.m. to 11:00 a.m. b) Location: South on Niles to Madison, West on Madison to East Race Bank Trail, North on East Race Bank crossing Howard to Pokagon St., West on Pokagon to Hillcrest, South on Hillcrest to Parkovash, West on Parkovash to Lafayette, South on Lafayette to Toni, East on Tonti to Hillcrest, North on Hillcrest to Pokagon, back to East Race Bank Trail to Niles, Dog Park to Niles, South on Niles to Corby’s Irish Pub 4. Event: Fallen Heroes Family Ride a) Date/Times: June 27, 2021; 8:00 a.m. to 12:30 p.m. b) Location: Portage Ave. to Army Riders, 122 Lincolnway E, Osceola 5. Event: Kids to Parks Day a) Date/Times: May 15, 2021; 10:00 a.m. to 6:00 p.m. b) Location: Park Lane from Main St. to Lafayette Blvd., Lafayette Blvd. from Riverside Dr. to W. Bartlett St. 6. Event: Hernandez Birthday Party a) Date/Times: May 15, 2021; 4:00 p.m. to 9:00 p.m. b) Location: Phillipa St. from W. Western Ave. to Huron St. 7. Event: South Bend Fringe Festival CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 27, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-04272021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 a) Date/Times: May 6-9, 2021; 4:00 p.m. to 11:30 p.m. b) Location: Leighton Plaza as Stage Location, No Street Closures 9. STREET/ALLEY VACATIONS A. Applicant: Mike Danch for Patrick O’Brien Enterprises LLC & Peter & Susan Smith 1. Location: East-West Alley on West Side of Lawrence St., North of St. Vincent St., Running West from Lawrence St., a Distance of 159.37 Feet +/- to Termination at North-South Alley 2. Purpose: Allow for Two (2) New Homes Built with Landscaped Yards 3. Favorable Recommendations B. Applicant: Terry Tyler 1. Location: Alley between 809 & 813 E. Indiana Ave. 2. Purpose: Not Maintained 3. Unfavorable Recommendations from Engineering and Community Investment as it Violates Two (2) of the I.C. 36-7-3-13 Criteria C. Applicant: Melva Maefield 1. Location: Alley between 111 & 115 S. Walnut St. 2. Purpose: No Parking on Street 3. Unfavorable Recommendations from Engineering and Community Investment as it Violates Two (2) of the I.C. 36-7-3-13 Criteria 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18419 Donegal Dr. – Water/Sewer B. 20266 Ambleside Dr. – Water/Sewer C. 53283 Nadine St. – Water/Sewer 11. RATIFY BONDS A. Contractor Bonds 1. Beach House, LLC, Approved effective April 13, 2021 2. Bender’s Construction, Inc., Approved effective April 14, 2021 3. P & S Concrete, LLC, Approved effective April 13, 2021 B. Occupancy Bonds 1. Beach House, LLC, Approved effective April 13, 2021 2. Bender’s Construction, Inc., Approved effective April 14, 2021 3. P & S Concrete, LLC, Approved effective April 13, 2021 4. DMTM, Inc., Released effective April 8, 2021 C. Excavation Bonds 1. McConnell Excavating, LTD, Released effective April 16, 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 27, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-04272021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-13959, GBLN-13963 1) Date: 04/08/2021 2) Amount: $606,602.79 2. Claim Nos.: GBLN-13913, GBLN-13914 1) Date: 04/08/2021 2) Amount: $627,641.13 3. Claim Nos.: GBLN-14233, GBLN-14204 1) Date: 04/13/2021 2) Amount: $860,848.09 4. Claim No.: GBLN-13693 1) Date: 04/19/2021 2) Amount: $152,514.98 5. Claim Nos.: GBLN-14700, GBLN-14701, GBLN-14711 1) Date: 04/19/2021 2) Amount: $1,198,046.81 6. Claim Nos.: GBLN-14781, GBLN-14782 1) Date: 04/19/2021 2) Amount: $625,884.46 7. Claim No.: GBLN-14776 1) Date: 04/20/2021 2) Amount: $1,222,351.81 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.