HomeMy WebLinkAbout2021-03 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 29 Expenditures by Actvity
30 - 32 Outstanding Debt
33 - 38 Employee Headcount
Fund Summaries
39 - 58 General Fund
59 - 82 Public Works Funds
83 - 101 Public Safety Funds
102 - 117 Venues, Parks & Arts Funds
118 - 131 Department of Community Investment Funds
132 - 138 Internal Service Funds
139 - 150 Administrative Funds
151 - 165 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
March 31, 2021
Controller's Office
Page # General Fund Page # Venues, Parks & Arts Funds
39 101 General Fund 102 201 Parks & Recreation
103 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 104 274 Morris PAC Self-Promotion
40 Mayor 105 312 2017 Parks Bond Debt Service
41 Community Initiatives 106 401 Coveleski Stadium Capital
42 City Clerk 107 416 Morris Performing Arts Center Capital
43 Common Council 108 450 Palais Royale Historic Preservation
44 Controller's Office 109 453 2018 Zoo Bond Capital
45 Human Resources 110 471 2017 Parks Bond Capital
46 Diversity & Inclusion 111 601 Parking Garages
47 Human Rights 112 670 Century Center
48 Legal Department 113 671 Century Center Capital
49 Engineering 114 672 Century Center Energy Conservation Debt Svc
50 Office of Sustainability 115 730 City Cemetery
51 AmeriCorps Grant Program 116 731 Bowman Cemetery
52 Police Department 117 757 2015 Parks Bond Debt Service
53 Police Crime Lab
54 Fire Department Dept of Community Investment Funds
55 Fire Training Center 118 209 Studebaker-Oliver Revitalizing Grants
56 EMS 119 210 Economic Development State Grants
57 Morris Performing Arts Center 120 211 Department of Community Investment (DCI)
58 Palais Royale Ballroom 121 212 Dept of Community Investment Grants
122 219 Unsafe Building
Public Works Funds 123 221 Rental Units Regulation
59 202 Motor Vehicle Highway 124 230 Code Enforcement Fund
60 266 MVH Restricted Fund 125 Code Enforcement Historical Summary
61 Motor Vehicle Highway Combined Budget Summary 126 410 Urban Development Action Grant
62 251 Local Road & Street 127 600 Consolidated Building Fund
63 257 LOIT Special Distribution 128 754 Industrial Revolving Fund
64 265 Local Road & Bridge Grant 129 756 2015 Smart Streets Bond Debt Service
65 412 Major Moves Construction 130 759 2017 Eddy Street Commons Bond Capital
66 610 Solid Waste Operations 131 760 2017 Eddy Street Commons Bond Debt Service
67 611 Solid Waste Capital
68 620 Water Works Operations Internal Service Funds
69 622 Water Works Capital 132 222 Central Services
70 624 Water Works Customer Deposit 133 224 Central Services Capital
71 625 Water Works Sinking 134 226 Liability Insurance
72 626 Water Works Bond Reserve 135 279 IT / Innovation / 311 Call Center
73 629 Water Works Operations & Maint. Reserve 136 711 Self-Funded Employee Benefits
74 640 Sewer Repair Insurance 137 713 Unemployment Compensation
75 641 Sewage Works Operations 138 714 Parental Leave
76 642 Sewage Works Capital
77 643 Sewage Works Operations & Maint. Reserve Administrative Funds
78 649 Sewage Sinking 139 102 Rainy Day
79 653 Sewage Debt Service Reserve 140 217 Gift, Donation, Bequest
80 654 Sewage Works Deposit Fund 141 227 Loss Recovery
81 655 Project Releaf 142 258 Human Rights Federal Grant
82 667 Storm Sewer Fund 143 264 COVID-19 Response
144 404 County Option Income Tax
Public Safety Funds 145 406 Cumulative Capital Development
83 216 Police State Seizures 146 407 Cumulative Capital Improvement
84 218 Police Curfew Violations 147 408 Economic Development Income Tax
85 220 Law Enforcement Continuing Education 148 750 Equipment/Vehicle Leasing
86 249 Public Safety LOIT 149 752 South Bend Redevelopment Authority
87 278 Take Home Vehicle Police 150 755 South Bend Building Corporation
88 280 Police Block Grants
89 287 Fire Department Capital Redevelopment Commission Controlled Funds
90 288 Emergency Medical Services Operating 151 324 TIF - River West Development Area (Airport)
91 289 Haz-Mat 152 422 TIF - West Washington
92 291 Indiana River Rescue 153 429 TIF - River East Development Area (NE Dev)
93 292 Police Grants 154 430 TIF - Southside Development Area #1
94 294 Regional Police Academy 155 435 TIF - Douglas Road
95 295 COPS MORE Grant 156 436 TIF - River East Residential Area (NE Res)
96 299 Police Federal Drug Enforcement 157 315 Redevelopment Bond - Airport Taxable
97 350 2018 Fire Station #9 Bond Debt Service 158 328 Redevelopment Bond - Palais Royale
98 451 2018 Fire Station #9 Capital 159 351 2018 TIF Park Bond Debt Service Reserve
99 701 Firefighters Pension 160 352 2019 South Shore Double Tracking Bond Debt Svc
100 702 Police Pension 161 353 2020 TIF Library Bond Debt Service Reserve
101 705 Police K-9 Unit 162 433 Redevelopment General
163 439 Certified Technology Park
164 452 2018 TIF Park Bond Capital
165 454 Airport Urban Enterprise Zone
2
March 2021
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century
Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 29)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (30 - 32)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (33 - 38)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (39 - 165)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through March 31, 2021
Beginning 2021 2021 Plus/(Minus)Ending
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve
1/1/2021 Revenues Expenditures Adjustments (Deficit) 3/31/2021 Requirement Variance
City Controlled Funds
101 General Fund 53,544,921 6,439,773 16,881,201 729,777 (9,711,651) 43,833,270 26,050,250 17,783,020
Special Revenue Funds
102 Rainy Day 10,845,986 15,626 - - 15,626 10,861,612 8,206,983 2,654,629
201 Parks & Recreation 4,156,004 1,617,239 3,552,796 100,851 (1,834,707) 2,321,298 3,903,224 (1,581,926)
202 Motor Vehicle Highway 6,607,820 1,793,863 4,010,731 (96,881) (2,313,749) 4,294,071 2,724,879 1,569,192
209 Studebaker-Oliver Revitalizing Grants 763,112 1,095 20,534 2,986 (16,453) 746,659 - -
210 Economic Development State Grants 27,154 18,042 18,003 - 39 27,193 - -
211 Department of Community Investment (DCI)1,629,498 619,659 825,887 (4,701) (210,928) 1,418,569 - -
212 Dept of Community Investment Grants 313,907 387,483 407,830 (256) (20,603) 293,304 - -
216 Police State Seizures 213,569 4,514 71,043 - (66,529) 147,040 24,261 122,779
217 Gift, Donation, Bequest 981,455 429,845 82,748 - 347,097 1,328,552 - -
218 Police Curfew Violations 13,799 20 - - 20 13,819 250 13,569
219 Unsafe Building 832,938 12,939 13,153 200 (14) 832,925 - -
220 Law Enforcement Continuing Education 483,549 59,274 196,330 2,001 (135,055) 348,494 83,082 265,412
221 Rental Units Regulation 189,090 286 44,757 - (44,471) 144,619 36,858 107,761
227 Loss Recovery 481,214 675 69,630 - (68,954) 412,260 - -
230 Code Enforcement Fund 803,572 101,044 814,754 4,008 (709,702) 93,870 - -
249 Public Safety LOIT 4,045,717 2,279,489 1,927,308 - 352,182 4,397,899 769,441 3,628,458
251 Local Road & Street 3,632,884 616,640 932,800 2,149 (314,011) 3,318,872 - -
257 LOIT Special Distribution 266,588 1,878 23,927 - (22,049) 244,539 - -
258 Human Rights Federal Grant 486,159 3,175 77,314 - (74,139) 412,020 - -
264 COVID-19 Response 53,214 483,210 975,509 41,024 (451,275) (398,061) - -
265 Local Road & Bridge Grant 1,391,493 1,805 1,138,240 360,033 (776,402) 615,090 - -
266 MVH Restricted Fund 1,126,297 726,302 256,470 22,227 492,059 1,618,356 - -
273 Morris PAC / Palais Royale Marketing 76,521 611 - - 611 77,132 7,496 69,636
274 Morris PAC Self-Promotion 225,432 325 - - 325 225,756 28,750 197,006
280 Police Block Grants 4,138 6 - - 6 4,144 - -
289 Haz-Mat 27,937 40 - - 40 27,977 2,500 25,477
291 Indiana River Rescue 330,404 32,329 2,893 (14,300) 15,136 345,540 23,075 322,465
292 Police Grants 26,716 - - - - 26,716 - -
294 Regional Police Academy 125,984 10,534 - - 10,534 136,518 4,313 132,205
295 COPS MORE Grant 73,474 14,367 8,625 - 5,742 79,217 - -
299 Police Federal Drug Enforcement 83,275 43 - - 43 83,318 7,125 76,193
404 County Option Income Tax 14,902,237 3,470,294 3,099,321 51,633 422,606 15,324,843 7,468,198 7,856,645
408 Economic Development Income Tax 19,044,274 3,185,202 1,524,492 31,060 1,691,770 20,736,044 8,341,480 12,394,564
410 Urban Development Action Grant 32,733 5,544 6,000 - (456) 32,277 - -
655 Project ReLeaf 425,913 127,734 134,868 (8,786) (15,920) 409,992 158,572 251,420
705 Police K-9 Unit 2,420 3 - - 3 2,424 - -
730 City Cemetery 30,041 43 - - 43 30,084 - -
731 Bowman Cemetery 472,576 681 - - 681 473,257 400,000 73,257
754 Industrial Revolving Fund 2,406,914 96,649 352,380 382,616 126,886 2,533,800 - -
Total Special Revenue Funds 77,636,007 16,118,506 20,589,700 875,864 (3,595,330) 74,040,676 32,190,487 28,178,742
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 169 580,058 - (579,889) (392,311) - -
350 2018 Fire Station #9 Bond Debt Service - 175,941 175,941 - - - - -
672 Century Center Energy Conservation Debt Svc 193,705 221,769 - - 221,769 415,474 - -
752 South Bend Redevelopment Authority 232,423 1,236,530 1,231,478 - 5,052 237,475 237,475 -
755 South Bend Building Corporation 833,535 1,325,787 2,092,476 - (766,689) 66,846 66,846 -
756 2015 Smart Streets Bond Debt Service 1,739,076 858,024 854,234 - 3,789 1,742,865 1,742,865 -
757 2015 Parks Bond Debt Service 586,111 94,439 185,516 - (91,077) 495,035 495,035 -
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 949,649 744,500 - 205,149 3,668,472 2,500,000 1,168,472
Total Debt Service Funds 7,235,750 4,862,307 5,864,202 - (1,001,895) 6,233,855 5,042,221 1,168,472
Capital Funds
287 Fire Department Capital 3,111,296 478,572 609,470 (300) (131,199) 2,980,098 - -
401 Coveleski Stadium Capital 11,685 16 - (746) (729) 10,956 - -
406 Cumulative Capital Development 169,893 223 55,061 - (54,839) 115,054 - -
407 Cumulative Capital Improvement 676,798 958 65,540 - (64,582) 612,216 - -
412 Major Moves Construction 1,386,436 248,723 7,510 - 241,213 1,627,649 - -
416 Morris Performing Arts Center Capital 203,098 293 - - 293 203,390 - -
450 Palais Royale Historic Preservation 80,911 378 - - 378 81,289 - -
451 2018 Fire Station #9 Bond Capital 314,233 453 - - 453 314,685 - -
453 2018 Zoo Bond Capital - - - - - - - -
471 2017 Parks Bond Capital 5,926,118 8,503 357,931 33,948 (315,480) 5,610,637 - -
750 Equipment/Vehicle Leasing 347,680 4 - - 4 347,684 - -
759 2017 Eddy Street Commons Bond Capital 25,762 0 - - 0 25,762 - -
Total Capital Funds 12,253,909 738,122 1,095,512 32,902 (324,488) 11,929,421 - -
4
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through March 31, 2021
Beginning 2021 2021 Plus/(Minus)Ending
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve
1/1/2021 Revenues Expenditures Adjustments (Deficit) 3/31/2021 Requirement Variance
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 607,079 - (607,079) - - -
600 Consolidated Building Fund 2,127,056 343,251 450,842 13 (107,578) 2,019,478 423,452 1,596,026
601 Parking Garages 674,268 247,584 167,048 1,210 81,746 756,014 310,224 445,790
610 Solid Waste Operations 87,032 1,561,663 1,499,010 (129,872) (67,219) 19,814 653,974 (634,160)
611 Solid Waste Capital 388,126 296,311 309,427 - (13,116) 375,010 - -
620 Water Works Operations 4,840,727 5,004,649 5,120,794 (145,994) (262,139) 4,578,587 1,111,667 3,466,920
622 Water Works Capital 7,652,044 920,327 208,458 (21,256) 690,613 8,342,657 - -
624 Water Works Customer Deposit 1,263,319 1,825 1,825 8,108 8,108 1,271,426 1,271,426 -
625 Water Works Sinking (Debt Service)2,323 377,994 104 - 377,890 380,213 380,213 -
626 Water Works Bond Reserve 1,422,800 2,001 2,000 - 1 1,422,801 1,422,801 -
629 Water Works Operations & Maintenance Reserve 2,912,652 4,195 4,195 - - 2,912,652 2,880,373 32,279
640 Sewer Repair Insurance 2,052,857 195,140 189,720 (6,465) (1,046) 2,051,811 165,601 1,886,210
641 Sewage Works Operations 11,466,153 10,499,720 9,723,274 (555,710) 220,736 11,686,890 2,314,248 9,372,642
642 Sewage Works Capital 13,821,218 1,648,898 38,486 1,012 1,611,423 15,432,641 - -
643 Sewage Works Operations & Maintenance Reserve 5,550,801 7,994 7,994 - - 5,550,801 5,450,005 100,796
649 Sewage Sinking (Debt Service)1,320,833 1,926,106 - - 1,926,106 3,246,939 3,246,939 -
653 Sewage Debt Service Reserve 3,990,250 98 - - 98 3,990,348 3,990,348 -
654 Sewage Works Customer Deposit 649,073 955 955 84,416 84,416 733,489 733,489 -
667 Storm Sewer Fund 1,032,916 292,148 140,881 45,942 197,209 1,230,124 447,399 782,725
670 Century Center Operations 1,016,748 503,697 587,186 49,058 (34,431) 982,317 1,058,363 (76,046)
671 Century Center Capital 983,612 24 - - 24 983,636 800,000 183,636
Total Enterprise Funds 63,861,888 23,834,579 19,059,277 (669,540) 4,105,762 67,967,650 26,660,522 67,967,650
Internal Service Funds
222 Central Services 1,209,079 1,722,652 1,938,117 143,735 (71,729) 1,137,350 885,590 251,760
224 Central Services Capital 26,221 55,038 80,263 - (25,225) 996 - -
226 Liability Insurance 5,956,858 833,691 477,053 2,833 359,470 6,316,328 2,396,141 3,920,187
278 Police Take Home Vehicle 681,823 2,662 165 (1,610) 887 682,710 750,000 (67,290)
279 IT / Innovation / 311 Call Center 2,125,192 2,312,159 2,477,890 83,198 (82,533) 2,042,660 - -
711 Self-Funded Employee Benefits 10,143,060 4,355,077 4,326,183 14,455 43,348 10,186,409 4,685,100 5,501,309
713 Unemployment Compensation 31,859 1,662 19,413 - (17,751) 14,108 13,750 358
714 Parental Leave Fund 157,521 57,630 37,415 - 20,215 177,736 20,308 157,428
Total Internal Service Funds 20,331,613 9,340,571 9,356,499 242,610 226,682 20,558,296 8,750,889 9,763,752
Fiduciary Funds
701 Fire Pension 453,561 427 1,035,762 3,500 (1,031,836) (578,275) 449,626 (1,027,901)
702 Police Pension 566,569 4,644 1,536,634 3,500 (1,528,489) (961,920) 605,774 (1,567,694)
718 State Tax Withholding Fund 336,042 - - 141,066 141,066 477,108 477,108 -
725 Morris / Palais Box Office 393,326 - - 28,756 28,756 422,083 422,083 -
726 Police Distributions Payable 894,848 - - 32,877 32,877 927,725 927,725 -
Total Fiduciary Funds 2,644,346 5,071 2,572,396 209,699 (2,357,626) 286,720 2,882,316 (2,595,595)
Total City Controlled Funds 237,508,434 61,338,929 75,418,788 1,421,313 (12,658,546) 224,849,888 101,576,685 122,266,041
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 628,356 6,601,867 (11,859) (5,985,370) 23,053,891 - -
422 TIF - West Washington 1,127,293 1,624 518 - 1,107 1,128,399 - -
429 TIF - River East Development Area (NE Dev)5,864,278 8,375 146,740 (69,019) (207,384) 5,656,894 - -
430 TIF - Southside Development Area #1 12,586,134 18,025 333,978 (7,789) (323,742) 12,262,392 - -
435 TIF - Douglas Road 93,140 134 1,368 - (1,234) 91,906 - -
436 TIF - River East Residential Area (NE Res)4,678,334 5,608 2,432,768 - (2,427,160) 2,251,174 - -
Total Tax Increment Financing Funds 53,388,440 662,121 9,517,238 (88,667) (8,943,783) 44,444,657 - -
Redevelopment Funds
433 Redevelopment General 2,444,710 42,217 477,565 - (435,348) 2,009,361 140,824 1,868,537
439 Certified Technology Park 11,080 16 - - 16 11,096 - -
452 2018 TIF Park Bond Capital 2,614,468 3,755 53,028 (7,283) (56,555) 2,557,912 - -
454 Airport Urban Enterprise Zone 407,982 588 - - 588 408,570 - -
Total Redevelopment Funds 5,478,239 46,575 530,593 (7,283) (491,300) 4,986,939 140,824 1,868,537
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 1,498 1,498 - - 1,040,462 1,040,462 -
328 SBCDA 2003 Debt Reserve 1,739,495 2,505 2,505 - - 1,739,495 1,739,495 -
351 2018 TIF Park Bond Debt Service 1,029,665 1,483 - - 1,483 1,031,149 1,031,149 -
352 2019 South Shore Double Tracking Debt Service 690 518,001 512,875 - 5,126 5,816 5,816 -
353 2020 TIF Library Bond Debt Service Reserve 326,939 4 - - 4 326,943 326,943 -
Total Debt Service Funds 4,137,251 523,492 516,879 - 6,614 4,143,865 4,143,865 -
Total Redevelopment Commission Funds 63,003,930 1,232,189 10,564,709 (95,949) (9,428,469) 53,575,461 4,284,689 1,868,537
Grand Total 300,512,364 62,571,118 85,983,498 1,325,364 (22,087,015) 278,425,349 105,861,374 124,134,578
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City Controlled Funds
101 General Fund 53,544,921 70,747,798 74,429,285 - (3,681,487) 49,863,434
Special Revenue Funds
102 Rainy Day 10,845,986 146,696 - - 146,696 10,992,682
201 Parks & Recreation 4,156,004 15,050,019 15,612,897 - (562,878) 3,593,126
202 Motor Vehicle Highway 6,607,820 6,959,261 10,899,515 - (3,940,254) 2,667,566
209 Studebaker-Oliver Revitalizing Grants 763,112 3,388 59,671 - (56,283) 706,829
210 Economic Development State Grants 27,154 72,555 84,517 - (11,962) 15,191
211 Department of Community Investment (DCI)1,629,498 3,035,581 4,105,558 - (1,069,977) 559,521
212 Dept of Community Investment Grants 313,907 8,769,798 9,006,825 - (237,027) 76,880
216 Police State Seizures 213,569 11,415 97,043 - (85,628) 127,941
217 Gift, Donation, Bequest 981,455 596,136 806,105 - (209,969) 771,485
218 Police Curfew Violations 13,799 358 1,000 - (642) 13,157
219 Unsafe Building 832,938 123,032 113,805 - 9,227 842,165
220 Law Enforcement Continuing Education 483,549 259,937 332,330 - (72,393) 411,156
221 Rental Units Regulation 189,090 341,727 368,577 - (26,850) 162,240
227 Loss Recovery 481,214 5,536 69,630 - (64,094) 417,120
230 Code Enforcement Fund 803,572 3,999,570 4,066,563 - (66,993) 736,579
249 Public Safety LOIT 4,045,717 8,031,916 9,618,013 - (1,586,097) 2,459,620
251 Local Road & Street 3,632,884 1,896,469 4,829,250 - (2,932,781) 700,102
257 LOIT Special Distribution 266,588 129 109,463 - (109,334) 157,254
258 Human Rights Federal Grant 486,159 145,250 282,833 - (137,583) 348,576
264 COVID-19 Response 53,214 - 2,691,004 - (2,691,004) (2,637,790)
265 Local Road & Bridge Grant 1,391,493 2,000,010 3,395,480 - (1,395,470) (3,977)
266 MVH Restricted Fund 1,126,297 3,041,437 3,476,587 - (435,150) 691,147
273 Morris PAC / Palais Royale Marketing 76,521 5,578 29,984 - (24,406) 52,115
274 Morris PAC Self-Promotion 225,432 66,737 115,000 - (48,263) 177,169
280 Police Block Grants 4,138 56 - - 56 4,194
289 Haz-Mat 27,937 10,376 10,000 - 376 28,313
291 Indiana River Rescue 330,404 93,892 92,300 - 1,592 331,996
292 Police Grants 26,716 - - - - 26,716
294 Regional Police Academy 125,984 21,620 17,250 - 4,370 130,354
295 COPS MORE Grant 73,474 10,170 118,033 - (107,863) (34,389)
299 Police Federal Drug Enforcement 83,275 25,883 28,500 - (2,617) 80,658
404 County Option Income Tax 14,902,237 11,697,205 14,936,396 - (3,239,191) 11,663,046
408 Economic Development Income Tax 19,044,274 12,388,127 16,682,960 - (4,294,833) 14,749,441
410 Urban Development Action Grant 32,733 22,568 24,000 - (1,432) 31,301
655 Project ReLeaf 425,913 454,831 634,287 - (179,456) 246,457
705 Police K-9 Unit 2,420 5 - - 5 2,425
730 City Cemetery 30,041 134 - - 134 30,175
731 Bowman Cemetery 472,576 6,392 - - 6,392 478,968
754 Industrial Revolving Fund 2,406,914 7,933,000 7,488,560 - 444,440 2,851,354
Total Special Revenue Funds 77,636,007 87,226,794 110,203,937 - (22,977,143) 54,658,864
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 1,148,145 1,189,193 - (41,048) 146,530
350 2018 Fire Station #9 Bond Debt Service - 345,307 345,307 - - -
672 Century Center Energy Conservation Debt Svc 193,705 407,911 406,711 - 1,200 194,905
752 South Bend Redevelopment Authority 232,423 2,870,500 2,858,669 - 11,831 244,254
755 South Bend Building Corporation 833,535 2,315,000 2,307,705 - 7,295 840,830
756 2015 Smart Streets Bond Debt Service 1,739,076 1,719,500 1,712,819 - 6,681 1,745,757
757 2015 Parks Bond Debt Service 586,111 378,007 374,382 - 3,625 589,736
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,716,875 1,710,875 - 6,000 3,469,323
Total Debt Service Funds 7,235,750 10,901,245 10,905,661 - (4,416) 7,231,335
City of South Bend
Based on 2021 Amended Budget as of March 31, 2021
Projected Cash Balance
6
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of March 31, 2021
Projected Cash Balance
Capital Funds
287 Fire Department Capital 3,111,296 1,924,664 3,686,776 - (1,762,112) 1,349,184
401 Coveleski Stadium Capital 11,685 30,351 30,000 - 351 12,036
406 Cumulative Capital Development 169,893 417,478 397,118 - 20,360 190,253
407 Cumulative Capital Improvement 676,798 258,606 262,145 - (3,539) 673,259
412 Major Moves Construction 1,386,436 500,862 747,059 - (246,197) 1,140,239
416 Morris Performing Arts Center Capital 203,098 67,175 51,625 - 15,550 218,648
450 Palais Royale Historic Preservation 80,911 8,369 35,000 - (26,631) 54,280
451 2018 Fire Station #9 Bond Capital 314,233 - - - - 314,233
453 2018 Zoo Bond Capital - - - - - -
471 2017 Parks Bond Capital 5,926,118 - 5,459,738 - (5,459,738) 466,380
750 Equipment/Vehicle Leasing 347,680 - - - - 347,680
759 2017 Eddy Street Commons Bond Capital 25,762 - 25,681 - (25,681) 80
Total Capital Funds 12,253,909 3,207,505 10,695,142 - (7,487,637) 4,766,271
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 707,215 100,136 (607,079) -
600 Consolidated Building Fund 2,127,056 1,802,832 1,693,808 - 109,024 2,236,080
601 Parking Garages 674,268 971,568 1,240,895 - (269,327) 404,941
610 Solid Waste Operations 87,032 5,551,737 6,539,740 - (988,003) (900,970)
611 Solid Waste Capital 388,126 1,065,255 1,440,255 - (375,000) 13,126
620 Water Works Operations 4,840,727 20,792,716 22,233,330 - (1,440,614) 3,400,112
622 Water Works Capital 7,652,044 3,642,877 6,264,442 - (2,621,565) 5,030,479
624 Water Works Customer Deposit 1,263,319 17,381 17,381 - - 1,263,319
625 Water Works Sinking (Debt Service)2,323 1,535,817 1,535,817 - - 2,323
626 Water Works Bond Reserve 1,422,800 20,000 20,000 - - 1,422,800
629 Water Works Operations & Maintenance Reserve 2,912,652 41,884 41,884 - - 2,912,652
640 Sewer Repair Insurance 2,052,857 673,403 662,402 - 11,001 2,063,858
641 Sewage Works Operations 11,466,153 38,143,063 46,284,962 - (8,141,899) 3,324,254
642 Sewage Works Capital 13,821,218 6,249,792 13,278,180 - (7,028,388) 6,792,830
643 Sewage Works Operations & Maintenance Reserve 5,550,801 75,112 75,112 - - 5,550,801
649 Sewage Sinking (Debt Service)1,320,833 7,710,104 7,694,771 - 15,333 1,336,166
653 Sewage Debt Service Reserve 3,990,250 65,000 - - 65,000 4,055,250
654 Sewage Works Customer Deposit 649,073 5,578 5,578 - - 649,073
667 Storm Sewer Fund 1,032,916 1,024,669 1,789,594 - (764,925) 267,990
670 Century Center Operations 1,016,748 3,461,252 4,233,454 - (772,202) 244,547
671 Century Center Capital 983,612 200 - - 200 983,812
Total Enterprise Funds 63,861,888 92,850,240 115,758,820 100,136 (22,808,444) 41,053,444
Internal Service Funds
222 Central Services 1,209,079 8,825,750 8,855,897 - (30,147) 1,178,932
224 Central Services Capital 26,221 105,050 128,212 - (23,162) 3,059
226 Liability Insurance 5,956,858 3,314,685 4,792,282 - (1,477,597) 4,479,260
278 Police Take Home Vehicle 681,823 13,766 50,000 - (36,234) 645,589
279 IT / Innovation / 311 Call Center 2,125,192 9,212,493 10,431,838 - (1,219,345) 905,847
711 Self-Funded Employee Benefits 10,143,060 16,451,052 18,740,402 - (2,289,350) 7,853,710
713 Unemployment Compensation 31,859 20,754 55,000 - (34,246) (2,387)
714 Parental Leave Fund 157,521 257,749 253,846 - 3,903 161,424
Total Internal Service Funds 20,331,613 38,201,299 43,307,478 - (5,106,179) 15,225,434
Fiduciary Funds
701 Fire Pension 453,561 4,448,368 4,496,259 - (47,891) 405,670
702 Police Pension 566,569 6,159,275 6,057,740 - 101,535 668,104
Total Fiduciary Funds 1,020,130 10,607,643 10,553,999 - 53,644 1,073,774
Total City Controlled Funds 235,884,218 313,742,524 375,854,322 100,136 (62,011,662) 173,872,556
7
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of March 31, 2021
Projected Cash Balance
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 16,912,452 26,114,708 - (9,202,256) 19,837,005
422 TIF - West Washington 1,127,293 291,963 358,843 - (66,880) 1,060,413
429 TIF - River East Development Area (NE Dev)5,864,278 2,583,210 3,216,913 - (633,703) 5,230,575
430 TIF - Southside Development Area #1 12,586,134 1,889,651 5,018,516 - (3,128,865) 9,457,269
435 TIF - Douglas Road 93,140 369,821 90,283 - 279,539 372,678
436 TIF - River East Residential Area (NE Res)4,678,334 5,795,440 4,910,501 - 884,939 5,563,273
Total Tax Increment Financing Funds 53,388,440 27,842,537 39,709,764 - (11,867,227) 41,521,213
Redevelopment Funds
433 Redevelopment General 2,444,710 1,184,308 563,297 - 621,011 3,065,721
439 Certified Technology Park 11,080 139 - - 139 11,219
452 2018 TIF Park Bond Capital 2,614,468 - 2,578,007 - (2,578,007) 36,461
454 Airport Urban Enterprise Zone 407,982 4,209 - - 4,209 412,191
Total Redevelopment Funds 5,478,239 1,188,656 3,141,303 - (1,952,647) 3,525,592
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 40,000 40,000 - - 1,040,462
328 SBCDA 2003 Debt Reserve 1,739,495 50,000 50,000 - - 1,739,495
351 2018 TIF Park Bond Debt Service 1,029,665 - - - - 1,029,665
352 2019 South Shore Double Tracking Debt Service 690 1,036,500 1,027,750 - 8,750 9,440
353 2020 TIF Library Bond Debt Service Reserve 326,939 - - - - 326,939
Total Debt Service Funds 4,137,251 1,126,500 1,117,750 - 8,750 4,146,001
Total Redevelopment Commission Funds 63,003,930 30,157,693 43,968,817 - (13,811,124) 49,192,806
Grand Total 298,888,148 343,900,217 419,823,139 100,136 (75,822,786) 223,065,362
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation2,321,298 735,271 1,586,026 3,903,224 (2,317,198) 10% Property tax distribution received in June & Dec25% of Annual expenditures278 Police Take Home Vehicle682,710 - 682,710 750,000 (67,290) 1365% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations19,814 794,825 (775,011) 653,974 (1,428,985) -12% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures670 Century Center Operations982,317 29,868 952,449 1,058,363 (105,914) 22% Slightly under reserve requirement25% of Annual expenditures701 Fire Pension(578,275) - (578,275) 449,626 (1,027,901) -13% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension(961,920) - (961,920) 605,774 (1,567,694) -16% Pension payments received in June & Sept10% of Annual expendituresUnder Reserve Requirement Total2,465,943$ 1,559,965$ 905,979$ 7,420,961$ (6,514,982)$ Meets or Exceeds Requirement101 General Fund43,833,270 785,576 43,047,694 26,050,250 16,997,444 58% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day10,861,612 - 10,861,612 8,206,983 2,654,629 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out202 Motor Vehicle Highway4,294,071 794,380 3,499,691 2,724,879 774,812 32%25% of Annual expenditures216 Police State Seizures147,040 - 147,040 24,261 122,779 152%25% of Annual expenditures218 Police Curfew Violations13,819 - 13,819 250 13,569 1382%25% of Annual expenditures220 Law Enforcement Continuing Education 348,494 9,979 338,515 83,082 255,433 102% 25% of Annual expenditures221 Rental Units Regulation 144,619 26,850 117,769 36,858 80,911 32% 10% of Annual expenditures222 Central Services 1,137,350 10,722 1,126,628 885,590 241,038 13%10% of Annual expenditures, excluding utility accounting226 Liability Insurance 6,316,328 364,061 5,952,267 2,396,141 3,556,126 124% 50% of Annual expenditures249 Public Safety LOIT 4,397,899 - 4,397,899 769,441 3,628,458 46% 8% of Annual expenditures - one month reserve266 MVH Restricted Fund 1,618,356 766,499 851,857 - 851,857 100% No reserve requirement273 Morris PAC / Palais Royale Marketing 77,132 9,984 67,148 7,496 59,652 224% 25% of Annual expenditures274 Morris PAC Self-Promotion 225,756 - 225,756 28,750 197,006 196% 25% of Annual expenditures289 Haz-Mat 27,977 - 27,977 2,500 25,477 280% 25% of Annual expenditures291 Indiana River Rescue 345,540 9,616 335,924 23,075 312,849 364% 25% of Annual expenditures294 Regional Police Academy 136,518 - 136,518 4,313 132,205 791% 25% of Annual expenditures299 Police Federal Drug Enforcement 83,318 - 83,318 7,125 76,193 292% 25% of Annual expenditures315 Airport 2003 Debt Reserve 1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve 1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service 1,031,149 - 1,031,149 1,031,149 - 100% 100% debt service reserve per bond covenants352 2019 South Shore Double Tracking Debt Sv 5,816 - 5,816 5,816 - 100%100% debt service reserve per bond covenants353 2020 TIF Library Bond Debt Svc Reserve 326,943 - 326,943 326,943 - 100%100% debt service reserve per bond covenants404 County Option Income Tax15,324,843 1,987,109 13,337,735 7,468,198 5,869,537 89%50% of Annual expenditures408 Economic Development Income Tax20,736,044 5,284,000 15,452,044 8,341,480 7,110,564 93%50% of Annual expenditures433 Redevelopment General2,009,361 190,377 1,818,984 140,824 1,678,160 323%25% of Annual expenditures600 Consolidated Building Fund2,019,478 4,518 2,014,960 423,452 1,591,508 119%25% of Annual expenditures601 Parking Garages756,014 45,477 710,537 310,224 400,313 57%25% of Annual expenditures620 Water Works Operations4,578,587 1,184,031 3,394,556 1,111,667 2,282,889 15%5% of Annual expenditures624 Water Works Customer Deposit1,271,426 - 1,271,426 1,271,426 - 100%100% cash reserves for customer deposits625 Water Works Sinking (Debt Service)380,213 - 380,213 380,213 - 100%100% cash reserves per bond covenantsMarch 31, 20219
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMarch 31, 2021626 Water Works Bond Reserve1,422,801 - 1,422,801 1,422,801 - 100%100% cash reserves per bond covenants629 Water Works O&M Reserve2,912,652 - 2,912,652 2,880,373 32,279 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,051,811 2,397 2,049,414 165,601 1,883,813 309%25% of Annual expenditures641 Sewage Works Operations11,686,890 3,875,427 7,811,462 2,314,248 5,497,214 17%5% of Annual expenditures643 Sewage Works O&M Reserve5,550,801 - 5,550,801 5,450,005 100,796 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Sinking (Debt Service)3,246,939 - 3,246,939 3,246,939 - 100%100% cash reserves per bond covenants653 Sewage Debt Service Reserve3,990,348 - 3,990,348 3,990,348 - 100%100% cash reserves per bond covenants654 Sewage Works Customer Deposit733,489 - 733,489 733,489 - 100%100% cash reserves for customer deposits655 Project ReLeaf409,992 - 409,992 158,572 251,420 65%25% of Annual expenditures667 Storm Sewer Fund1,230,124 300,889 929,236 447,399 481,837 52%25% of Annual expenditures671 Century Center Capital983,636 - 983,636 800,000 183,636 100%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits10,186,409 659,460 9,526,949 4,685,100 4,841,849 51%25% of Annual expenditures713 Self-Funded Employee Benefits14,108 - 14,108 13,750 358 26%25% of Annual expenditures714 Parental Leave Fund177,736 - 177,736 20,308 157,428 70%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund477,108 - 477,108 477,108 - 100%100% cash reserves - trust & agency funds725 Morris / Palais Box Office422,083 - 422,083 422,083 - 100%100% cash reserves - trust & agency funds726 Police Distributions Payable927,725 - 927,725 927,725 - 100%100% cash reserves - trust & agency funds730 City Cemetery30,084 - 30,084 - 30,084 100%25% of Annual expenditures731 Bowman Cemetery473,257 - 473,257 400,000 73,257 100%$400,000 minimum752 South Bend Redevelopment Authority237,475 - 237,475 237,475 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation66,846 - 66,846 66,846 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Debt Service1,742,865 - 1,742,865 1,742,865 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service495,035 - 495,035 495,035 - 100%100% cash reserves per bond covenants760 2017 Eddy St Commons Bond Debt Svc 3,668,472 - 3,668,472 2,500,000 1,168,472 214%$2,500,000 minimumMeets or Exceeds Requirement Total 178,367,617$ 16,311,353$ 162,056,265$ 98,440,413$ 63,615,852$ No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants746,659 15,703 730,956 - 730,956 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants27,193 48,511 (21,319) - (21,319) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 Department of Community Investment 1,418,569 350,926 1,067,643 - 1,067,643 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants293,304 2,981,110 (2,687,806) - (2,687,806) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest1,328,552 304,995 1,023,557 - 1,023,557 100%No reserve requirement219Unsafe Building832,925 8,725 824,200 - 824,200 100%No reserve requirement224 Central Services Capital996 12,377 (11,381) - (11,381) 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery412,260 - 412,260 - 412,260 100%No reserve requirement10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMarch 31, 2021230 Code Enforcement Fund93,870 153,868 (59,998) - (59,998) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement251 Local Road & Street3,318,872 1,346,544 1,972,329 - 1,972,329 100%No reserve requirement257 LOIT Special Distribution244,539 85,536 159,003 - 159,003 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights Federal Grant412,020 16,667 395,353 - 395,353 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan(1,361) - (1,361) - (1,361) 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(398,061) 1,452,694 (1,850,755) - (1,850,755) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant615,090 1 615,090 - 615,090 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,042,660 1,396,285 646,374 - 646,374 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,144 - 4,144 - 4,144 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital2,980,098 1,737,527 1,242,571 - 1,242,571 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant79,217 54,452 24,764 - 24,764 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Parks Bond Debt Service(392,311) - (392,311) - (392,311) 100% Property tax distribution received in June & Dec No reserve requirement324 TIF - River West Development Area 23,053,891 4,106,886 18,947,005 - 18,947,005 100% Property tax distribution received in June & Dec No reserve requirement350 2018 Fire Station #9 Bond Debt Service - - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401 Coveleski Stadium Capital 10,956 30,000 (19,044) - (19,044) 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 115,054 1,419 113,635 - 113,635 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement 612,216 - 612,216 - 612,216 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant 32,277 - 32,277 - 32,277 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction 1,627,649 289,549 1,338,100 - 1,338,100 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital 203,390 1,625 201,765 - 201,765 100% No reserve requirement422 TIF - West Washington 1,128,399 269,629 858,770 - 858,770 100% Property tax distribution received in June & Dec No reserve requirement429 TIF - River East Development Area 5,656,894 2,235,970 3,420,924 - 3,420,924 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 12,262,392 657,684 11,604,708 - 11,604,708 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 91,906 14,740 77,166 - 77,166 100% Property tax distribution received in June & DecNo reserve requirement436 TIF - River East Residential Area2,251,174 - 2,251,174 - 2,251,174 100% Property tax distribution received in June & DecNo reserve requirement439 Certified Technology Park11,096 - 11,096 - 11,096 100%No reserve requirement450 Palais Royale Historic Preservation81,289 - 81,289 - 81,289 100%No reserve requirement451 2018 Fire Station #9 Bond Capital314,685 - 314,685 - 314,685 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital2,557,912 2,341,214 216,698 - 216,698 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital- - - - - 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone408,570 - 408,570 - 408,570 100%No reserve requirement11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyMarch 31, 2021471 2017 Parks Bond Capital5,610,637 3,848,197 1,762,440 - 1,762,440 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital375,010 375,000 10 - 10 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital8,342,657 2,398,092 5,944,565 - 5,944,565 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital15,432,641 7,927,183 7,505,458 - 7,505,458 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672 Century Center Energy Conserv Debt Svc 415,474 - 415,474 - 415,474 100%No reserve requirement705 Police K-9 Unit2,424 - 2,424 - 2,424 100%No reserve requirement750 Equipment/Vehicle Leasing347,684 - 347,684 - 347,684 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,533,800 133,333 2,400,467 - 2,400,467 100%No City reserve requirement; there are program requirements759 2017 Eddy St Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total97,591,789$ 34,596,443$ 62,995,347$ -$ 62,995,347$ Total Funds278,425,349$ 52,467,760$ 225,957,591$ 105,861,374$ 120,096,217$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
March 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 70,747,798 2,067,726 6,439,773 6,380,266 64,308,025 9%
Special Revenue Funds
102 Rainy Day 146,696 2,793 15,626 11,268 131,070 11%
201 Parks & Recreation 15,050,019 622,605 1,617,239 1,341,944 13,432,780 11%
202 Motor Vehicle Highway 6,959,261 696,287 1,793,863 2,463,015 5,165,398 26%
209 Studebaker-Oliver Revitalizing Grants 3,388 194 1,095 897 2,293 32%
210 Economic Development State Grants 72,555 18,010 18,042 18,362 54,513 25%
211 Department of Community Investment (DCI) 3,035,581 92,674 619,659 739,928 2,415,922 20%
212 Dept of Community Investment Grants 8,769,798 190,037 387,483 585,109 8,382,315 4%
216 Police State Seizures 11,415 3,453 4,514 250 6,901 40%
217 Gift, Donation, Bequest 596,136 325,121 429,845 183,438 166,291 72%
218 Police Curfew Violations 358 4 20 14 338 6%
219 Unsafe Building 123,032 4,531 12,939 23,422 110,093 11%
220 Law Enforcement Continuing Education 259,937 17,792 59,274 72,323 200,663 23%
221 Rental Units Regulation 341,727 41 286 66,378 341,441 0%
227 Loss Recovery 5,536 106 675 636 4,861 12%
230 Code Enforcement Fund 3,999,570 (5,254) 101,044 1,002,395 3,898,526 3%
249 Public Safety LOIT 8,031,916 758,960 2,279,489 2,193,964 5,752,427 28%
251 Local Road & Street 1,896,469 279,603 616,640 483,239 1,279,829 33%
257 LOIT Special Distribution 129 63 1,878 79 (1,749) 1456%
258 Human Rights Federal Grant 145,250 111 3,175 1,385 142,075 2%
263 American Rescue Plan - - - - - 0%
264 COVID-19 Response - 229,703 483,210 - (483,210) 0%
265 Local Road & Bridge Grant 2,000,010 158 1,805 262,580 1,998,205 0%
266 MVH Restricted Fund 3,041,437 270,987 726,302 717,581 2,315,135 24%
273 Morris PAC / Palais Royale Marketing 5,578 20 611 2,171 4,967 11%
274 Morris PAC Self-Promotion 66,737 58 325 19,637 66,412 0%
280 Police Block Grants 56 1 6 4 50 11%
289 Haz-Mat 10,376 7 40 30 10,336 0%
291 Indiana River Rescue 93,892 88 32,329 55,627 61,563 34%
292 Police Grants - - - - - 0%
294 Regional Police Academy 21,620 1,985 10,534 9,391 11,086 49%
295 COPS MORE Grant 10,170 762 14,367 47,717 (4,197) 141%
299 Police Federal Drug Enforcement 25,883 10 43 488 25,840 0%
404 County Option Income Tax 11,697,205 1,227,340 3,470,294 3,168,277 8,226,911 30%
408 Economic Development Income Tax 12,388,127 1,054,105 3,185,202 3,342,652 9,202,925 26%
410 Urban Development Action Grant 22,568 8 5,544 5,251 17,024 25%
655 Project ReLeaf 454,831 37,662 127,734 112,129 327,097 28%
705 Police K-9 Unit 5 1 3 3 2 70%
730 City Cemetery 134 8 43 30 91 32%
731 Bowman Cemetery 6,392 122 681 473 5,711 11%
754 Industrial Revolving Fund 7,933,000 35,556 96,649 50,392 7,836,351 1%
Total Special Revenue Funds 87,226,794 5,865,707 16,118,506 16,982,477 71,108,288 18%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,148,145 - 169 (593) 1,147,976 0%
350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 173,866 169,366 51%
672 Century Center Energy Conservation Debt Svc 407,911 96 221,769 222,078 186,142 54%
752 South Bend Redevelopment Authority 2,870,500 20 1,236,530 1,239,051 1,633,970 43%
755 South Bend Building Corporation 2,315,000 6 1,325,787 1,322,322 989,213 57%
756 2015 Smart Streets Bond Debt Service 1,719,500 7 858,024 858,709 861,476 50%
757 2015 Parks Bond Debt Service 378,007 31,479 94,439 96,026 283,568 25%
760 2017 Eddy Street Commons Bond Debt Service 1,716,875 205,119 949,649 649,433 767,226 55%
Total Debt Service Funds 10,901,245 236,726 4,862,307 4,560,892 6,038,938 45%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
March 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 1,924,664 359 478,572 72,322 1,446,092 25%
401 Coveleski Stadium Capital 30,351 3 16 30 30,335 0%
406 Cumulative Capital Development 417,478 30 223 (156) 417,255 0%
407 Cumulative Capital Improvement 258,606 163 958 476 257,648 0%
412 Major Moves Construction 500,862 419 248,723 249,209 252,139 50%
416 Morris Performing Arts Center Capital 67,175 52 293 195,227 66,882 0%
450 Palais Royale Historic Preservation 8,369 164 378 3,935 7,991 5%
451 2018 Fire Station #9 Bond Capital - 81 453 420 (453) 0%
453 2018 Zoo Bond Capital - - - 264 - 0%
471 2017 Parks Bond Capital - 1,507 8,503 9,226 (8,503) 0%
750 Equipment/Vehicle Leasing - 1 4 648 (4) 0%
759 2017 Eddy Street Commons Bond Capital - 0 0 9 (0) 0%
Total Capital Funds 3,207,505 2,778 738,122 531,611 2,469,383 23%
Enterprise Funds
288 Emergency Medical Services Operating - - - 2,696 - 0%
600 Consolidated Building Fund 1,802,832 130,465 343,251 283,145 1,459,581 19%
601 Parking Garages 971,568 77,044 247,584 257,294 723,984 25%
610 Solid Waste Operations 5,551,737 462,735 1,561,663 1,408,353 3,990,074 28%
611 Solid Waste Capital 1,065,255 296,296 296,311 335,413 768,944 28%
620 Water Works Operations 20,792,716 1,567,763 5,004,649 4,717,795 15,788,067 24%
622 Water Works Capital 3,642,877 286,170 920,327 1,146,977 2,722,550 25%
624 Water Works Customer Deposit 17,381 327 1,825 1,344 15,556 10%
625 Water Works Sinking (Debt Service)1,535,817 126,031 377,994 307,506 1,157,823 25%
626 Water Works Bond Reserve 20,000 358 2,001 1,598 17,999 10%
629 Water Works Operations & Maintenance Reserve 41,884 749 4,195 20,004 37,689 10%
640 Sewer Repair Insurance 673,403 60,995 195,140 165,945 478,263 29%
641 Sewage Works Operations 38,143,063 3,260,577 10,499,720 9,549,625 27,643,343 28%
642 Sewage Works Capital 6,249,792 502,081 1,648,898 8,358,412 4,600,894 26%
643 Sewage Works Operations & Maintenance Reserve 75,112 1,428 7,994 5,816 67,118 11%
649 Sewage Sinking (Debt Service)7,710,104 641,901 1,926,106 1,135 5,783,998 25%
653 Sewage Debt Service Reserve 65,000 31 98 15,443 64,902 0%
654 Sewage Works Customer Deposit 5,578 183 955 494 4,623 17%
667 Storm Sewer Fund 1,024,669 85,685 292,148 261,520 732,521 29%
670 Century Center Operations 3,461,252 143,582 503,697 1,085,907 2,957,555 15%
671 Century Center Capital 200 8 24 1,857 176 12%
Total Enterprise Funds 92,850,240 7,644,410 23,834,579 27,928,278 69,015,661 26%
Internal Service Funds
222 Central Services 8,825,750 672,858 1,722,652 1,823,024 7,103,098 20%
224 Central Services Capital 105,050 55,007 55,038 (12) 50,012 52%
226 Liability Insurance 3,314,685 281,821 833,691 2,239,941 2,480,994 25%
278 Police Take Home Vehicle 13,766 735 2,662 1,862 11,104 19%
279 IT / Innovation / 311 Call Center 9,212,493 767,972 2,312,159 1,794,083 6,900,334 25%
711 Self-Funded Employee Benefits 16,451,052 1,367,586 4,355,077 4,084,105 12,095,975 26%
713 Unemployment Compensation 20,754 529 1,662 1,761 19,092 8%
714 Parental Leave Fund 257,749 18,624 57,630 55,868 200,119 22%
Total Internal Service Funds 38,201,299 3,165,133 9,340,571 10,000,632 28,860,728 24%
Trust & Agency Funds
701 Fire Pension 4,448,368 (12) 427 220 4,447,941 0%
702 Police Pension 6,159,275 4,119 4,644 6,561 6,154,631 0%
Total Trust & Agency Funds 10,607,643 4,107 5,071 6,781 10,602,572 0%
Total City Controlled Funds 313,742,524 18,986,587 61,338,929 66,390,938 252,403,595 20%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
March 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 16,912,452 574,095 628,356 179,135 16,284,096 4%
422 TIF - West Washington 291,963 290 1,624 1,369 290,339 1%
429 TIF - River East Development Area (NE Dev) 2,583,210 1,457 8,375 6,387 2,574,835 0%
430 TIF - Southside Development Area #1 1,889,651 3,183 18,025 111,532 1,871,626 1%
435 TIF - Douglas Road 369,821 24 134 167 369,687 0%
436 TIF - River East Residential Area (NE Res)5,795,440 632 5,608 (2,398) 5,789,832 0%
Total Tax Increment Financing Funds 27,842,537 579,681 662,121 296,192 27,180,416 2%
Redevelopment Funds
433 Redevelopment General 1,184,308 13,144 42,217 41,165 1,142,091 4%
439 Certified Technology Park 139 3 16 11 123 11%
452 2018 TIF Park Bond Capital - 664 3,755 4,188 (3,755) 0%
454 Airport Urban Enterprise Zone 4,209 105 588 424 3,621 14%
Total Redevelopment Funds 1,188,656 13,915 46,575 45,788 1,142,081 4%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 268 1,498 1,090 38,502 4%
328 SBCDA 2003 Debt Reserve 50,000 447 2,505 1,823 47,495 5%
351 2018 TIF Park Bond Debt Service - 265 1,483 1,070 (1,483) 0%
352 2019 South Shore Double Tracking Debt Service 1,036,500 0 518,001 10 518,499 50%
353 2020 TIF Library Bond Debt Service Reserve - 1 4 - (4) 0%
Total Debt Service Funds 1,126,500 981 523,492 3,993 603,008 46%
Total Redevelopment Commission Funds 30,157,693 594,578 1,232,189 345,973 (637,611) 4%
Grand Total 343,900,217 19,581,165 62,571,118 66,736,910 251,765,984 18%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
March 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 74,429,285 5,905,038 16,881,201 16,374,473 785,576 56,762,507 24%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 15,612,897 1,042,200 3,552,796 4,433,880 735,271 11,324,830 27%
202 Motor Vehicle Highway 10,899,515 1,183,120 4,010,731 2,272,259 794,380 6,094,404 44%
209 Studebaker-Oliver Revitalizing Grants 59,671 6,794 20,534 143,518 15,703 23,433 61%
210 Economic Development State Grants 84,517 18,003 18,003 32,648 48,511 18,003 79%
211 Department of Community Investment (DCI) 4,105,558 310,110 825,887 683,156 350,926 2,928,745 29%
212 Dept of Community Investment Grants 9,006,825 53,005 407,830 594,839 2,981,110 5,617,885 38%
216 Police State Seizures 97,043 - 71,043 31,753 - 26,000 73%
217 Gift, Donation, Bequest 806,105 24,447 82,748 148,387 304,995 418,363 48%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 113,805 560 13,153 34,442 8,725 91,927 19%
220 Law Enforcement Continuing Education 332,330 16,730 196,330 72,056 9,979 126,021 62%
221 Rental Units Regulation 368,577 14,920 44,757 37,997 26,850 296,970 19%
227 Loss Recovery 69,630 - 69,630 - - - 100%
230 Code Enforcement Fund 4,066,563 259,983 814,754 801,524 153,868 3,097,941 24%
249 Public Safety LOIT 9,618,013 637,874 1,927,308 2,070,132 - 7,690,705 20%
251 Local Road & Street 4,829,250 313,567 932,800 91,307 1,346,544 2,549,906 47%
257 LOIT Special Distribution 109,463 - 23,927 39,019 85,536 - 100%
258 Human Rights Federal Grant 282,833 19,048 77,314 49,864 16,667 188,853 33%
263 American Rescue Plan - 1,361 1,361 - - (1,361) 0%
264 COVID-19 Response 2,691,004 253,683 975,509 - 1,452,694 262,802 90%
265 Local Road & Bridge Grant 3,395,480 360,033 1,138,240 95,401 1 2,257,239 34%
266 MVH Restricted Fund 3,476,587 81,664 256,470 24,149 766,499 2,453,618 29%
273 Morris PAC / Palais Royale Marketing 29,984 - - - 9,984 20,000 33%
274 Morris PAC Self-Promotion 115,000 - - - - 115,000 0%
280 Police Block Grants - - - - - - 0%
289 Haz-Mat 10,000 - - - - 10,000 0%
291 Indiana River Rescue 92,300 2,243 2,893 8,689 9,616 79,791 14%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 17,250 - - 2,427 - 17,250 0%
295 COPS MORE Grant 118,033 8,625 8,625 157,035 54,452 54,956 53%
299 Police Federal Drug Enforcement 28,500 - - - - 28,500 0%
404 County Option Income Tax 14,936,396 755,069 3,099,321 4,301,064 1,987,109 9,849,967 34%
408 Economic Development Income Tax 16,682,960 603,839 1,524,492 3,425,442 5,284,000 9,874,469 41%
410 Urban Development Action Grant 24,000 - 6,000 10,000 - 18,000 25%
655 Project ReLeaf 634,287 44,816 134,868 86,143 - 499,419 21%
705 Police K-9 Unit - - - - - - 0%
730 City Cemetery - - - - - - 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 7,488,560 141,967 352,380 11,267 133,333 7,002,847 6%
Total Special Revenue Funds 110,203,937 6,153,660 20,589,700 19,658,396 16,576,753 73,037,483 34%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,189,193 - 580,058 576,833 - 609,136 49%
350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 173,866 - 169,366 51%
672 Century Center Energy Conservation Debt Svc 406,711 - - - - 406,711 0%
752 South Bend Redevelopment Authority 2,858,669 - 1,231,478 1,235,778 - 1,627,191 43%
755 South Bend Building Corporation 2,307,705 647,198 2,092,476 1,433,563 - 215,229 91%
756 2015 Smart Streets Bond Debt Service 1,712,819 - 854,234 854,234 - 858,585 50%
757 2015 Parks Bond Debt Service 374,382 - 185,516 188,891 - 188,866 50%
760 2017 Eddy Street Commons Bond Debt Service 1,710,875 - 744,500 648,125 - 966,375 44%
Total Debt Service Funds 10,905,661 647,198 5,864,202 5,111,289 - 5,041,459 54%
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
March 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 3,686,776 48,125 609,470 602,775 1,737,527 1,339,779 64%
401 Coveleski Stadium Capital 30,000 - - 12,990 30,000 - 100%
406 Cumulative Capital Development 397,118 - 55,061 115,244 1,419 340,638 14%
407 Cumulative Capital Improvement 262,145 21,845 65,540 62,503 - 196,605 25%
412 Major Moves Construction 747,059 - 7,510 639,821 289,549 450,000 40%
416 Morris Performing Arts Center Capital 51,625 - - 90,471 1,625 50,000 3%
450 Palais Royale Historic Preservation 35,000 - - 34,160 - 35,000 0%
451 2018 Fire Station #9 Bond Capital - - - 62,840 - - 0%
453 2018 Zoo Bond Capital - - - 14,603 - - 0%
471 2017 Parks Bond Capital 5,459,738 285,005 357,931 252,523 3,848,197 1,253,610 77%
750 Equipment/Vehicle Leasing - - - 667,730 - - 0%
759 2017 Eddy Street Commons Bond Capital 25,681 - - 274,733 - 25,681 0%
Total Capital Funds 10,695,142 354,975 1,095,512 2,830,394 5,908,317 3,691,313 65%
Enterprise Funds
288 Emergency Medical Services Operating 707,215 - 607,079 38,475 - 100,136 86%
600 Consolidated Building Fund 1,693,808 159,575 450,842 388,529 4,518 1,238,448 27%
601 Parking Garages 1,240,895 28,714 167,048 518,437 45,477 1,028,370 17%
610 Solid Waste Operations 6,539,740 736,836 1,499,010 1,513,739 794,825 4,245,905 35%
611 Solid Waste Capital 1,440,255 - 309,427 332,737 375,000 755,828 48%
620 Water Works Operations 22,233,330 1,414,873 5,120,794 5,203,721 1,184,031 15,928,505 28%
622 Water Works Capital 6,264,442 73,444 208,458 250,095 2,398,092 3,657,893 42%
624 Water Works Customer Deposit 17,381 327 1,825 6,571 - 15,556 10%
625 Water Works Sinking (Debt Service)1,535,817 65 104 4,668 - 1,535,713 0%
626 Water Works Bond Reserve 20,000 357 2,000 - - 18,000 10%
629 Water Works Operations & Maintenance Reserve 41,884 749 4,195 14,856 - 37,689 10%
640 Sewer Repair Insurance 662,402 53,150 189,720 176,655 2,397 470,285 29%
641 Sewage Works Operations 46,284,962 3,160,126 9,723,274 14,216,001 3,875,427 32,686,261 29%
642 Sewage Works Capital 13,278,180 - 38,486 1,959,470 7,927,183 5,312,511 60%
643 Sewage Works Operations & Maintenance Reserve 75,112 1,428 7,994 28,404 - 67,118 11%
649 Sewage Sinking (Debt Service)7,694,771 - - 1,650 - 7,694,771 0%
653 Sewage Debt Service Reserve - - - - - - 0%
654 Sewage Works Customer Deposit 5,578 183 955 2,171 - 4,623 17%
667 Storm Sewer Fund 1,789,594 74,799 140,881 23,426 300,889 1,347,824 25%
670 Century Center Operations 4,233,454 202,628 587,186 877,793 29,868 3,616,400 15%
671 Century Center Capital - - - - - - 0%
Total Enterprise Funds 115,758,820 5,907,254 19,059,277 25,557,398 16,937,707 79,761,836 31%
Internal Service Funds
222 Central Services 8,855,897 820,760 1,938,117 1,868,970 10,722 6,907,058 22%
224 Central Services Capital 128,212 72,763 80,263 91,826 12,377 35,572 72%
226 Liability Insurance 4,792,282 207,310 477,053 918,747 364,061 3,951,168 18%
278 Police Take Home Vehicle 50,000 165 165 55,407 - 49,835 0%
279 IT / Innovation / 311 Call Center 10,431,838 799,348 2,477,890 2,108,437 1,396,285 6,557,663 37%
711 Self-Funded Employee Benefits 18,740,402 1,811,791 4,326,183 4,194,853 659,460 13,754,759 27%
713 Unemployment Compensation 55,000 44 19,413 16,241 - 35,587 35%
714 Parental Leave Fund 253,846 19,229 37,415 24,504 - 216,431 15%
Total Internal Service Funds 43,307,478 3,731,410 9,356,499 9,278,985 2,442,905 31,508,073 27%
Trust & Agency Funds
701 Fire Pension 4,496,259 345,182 1,035,762 1,081,310 - 3,460,497 23%
702 Police Pension 6,057,740 499,533 1,536,634 1,544,273 - 4,521,106 25%
Total Trust & Agency Funds 10,553,999 844,715 2,572,396 2,625,583 - 7,981,603 24%
Total City Controlled Funds 375,854,322 23,544,251 75,418,788 81,436,519 42,651,259 257,784,274 31%
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
March 31, 2021
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 26,114,708 1,797,876 6,601,867 7,692,538 4,106,886 15,405,955 41%
422 TIF - West Washington 358,843 - 518 10,956 269,629 88,696 75%
429 TIF - River East Development Area (NE Dev) 3,216,913 690 146,740 927,935 2,235,970 834,203 74%
430 TIF - Southside Development Area #1 5,018,516 111,784 333,978 76,737 657,684 4,026,855 20%
435 TIF - Douglas Road 90,283 - 1,368 45,083 14,740 74,175 18%
436 TIF - River East Residential Area (NE Res) 4,910,501 205,104 2,432,768 2,131,789 - 2,477,733 50%
Total Tax Increment Financing Funds 39,709,764 2,115,453 9,517,238 10,885,037 7,284,909 22,907,617 42%
Redevelopment Funds
433 Redevelopment General 563,297 150,846 477,565 161,343 190,377 (104,646) 119%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,578,007 22,800 53,028 519,610 2,341,214 183,764 93%
454 Airport Urban Enterprise Zone - - - - - - 0%
Total Redevelopment Funds 3,141,303 173,646 530,593 680,953 2,531,592 79,118 97%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 268 1,498 5,324 - 38,502 4%
328 SBCDA 2003 Debt Reserve 50,000 447 2,505 8,901 - 47,495 5%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,027,750 - 512,875 - - 514,875 50%
353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0%
Total Debt Service Funds 1,117,750 715 516,879 14,225 - 600,872 46%
Total Redevelopment Commission Funds 43,968,817 2,289,814 10,564,709 11,580,215 9,816,501 23,587,607 46%
Grand Total 419,823,139 25,834,065 85,983,498 93,016,734 52,467,760 281,371,881 33%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - - - - - - - - - 50,060,205 0% TIF Districts- - - - - - - - - - - - - 27,016,823 0%Sub Total- - - - - - - - - - - - - 77,077,028 0%Local Income Tax LIT Certified Shares1,076,071 1,076,071 1,076,071 - - - - - - - - - 3,228,214 11,378,106 28% LIT for Economic Development 1,059,543 1,048,889 1,048,889 - - - - - - - - - 3,157,320 11,040,237 29% LIT for Public Safety757,860 757,860 757,860 - - - - - - - - - 2,273,579 7,999,276 28% LIT for Redevelopment92 92 92 - - - - - - - - - 275 8,007 3% Sub Total2,893,565 2,882,911 2,882,911 - - - - - - - - - 8,659,388 30,425,626 28%Total Taxes2,893,565 2,882,911 2,882,911 - - - - - - - - - 8,659,388 107,502,654 8%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - - - - - - - - - 3,691,887 0% Commercial Vehicle Tax- - - - - - - - - - - - - 838,010 0% Hotel Motel Tax540,187 - - - - - - - - - - - 540,187 1,255,937 43%Sub Total540,187 - - - - - - - - - - - 540,187 5,785,834 9%State Shared Revenue Liquor Excise Tax- - - - - - - - - - - - - 80,000 0% Liquor Gallonage Tax65,691 - - - - - - - - - - - 65,691 229,407 29% Cigarette Tax- - - - - - - - - - - - - 288,334 0% Gasoline Tax468,382 500,477 521,342 - - - - - - - - - 1,490,201 5,621,962 27% Wheel Tax140,003 110,670 174,810 - - - - - - - - - 425,483 2,000,000 21% State Pension Subsidy- - - - - - - - - - - - - 10,591,094 0% Sub Total674,076 611,147 696,152 - - - - - - - - - 1,981,375 18,810,797 11% Grants Federal Grants33,327 442,874 542,832 - - - - - - - - - 1,019,033 18,366,311 6% State Grants23,785 - 141,622 - - - - - - - - - 165,407 177,238 93% Sub Total57,112 442,874 684,454 - - - - - - - - - 1,184,440 18,543,549 6% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 5,550 - - - - - - - - - - 5,550 68,550 8% Federal Seized Drug- - - - - - - - - - - - - 25,000 0% State Seized Drug- 808 3,416 - - - - - - - - - 4,224 10,000 42%Sub Total- 36,358 3,416 - - - - - - - - - 39,774 133,550 30%Total Intergovernmental Revenue 1,271,375 1,090,379 1,384,022 - - - - - - - - - 3,745,776 43,273,730 9%Licenses & PermitsBusiness Business Licenses12,517 21,063 17,002 - - - - - - - - - 50,581 104,025 49% Taxi Cab Licensing21 55 55 - - - - - - - - - 131 2,700 5% Sub Total12,538 21,118 17,057 - - - - - - - - - 50,712 106,725 48% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering3,150 13,280 11,460 - - - - - - - - - 27,890 127,000 22% Right-of-Way Closures- - 250 - - - - - - - - - 250 3,000 8% Fire Dept-Building Plan Review706 1,133 2,656 - - - - - - - - - 4,495 24,000 19% Building Department124,091 85,198 129,678 - - - - - - - - - 338,967 1,772,552 19% SBARC - Pet Licenses2,820 3,055 4,655 - - - - - - - - - 10,530 31,200 34%Sub Total130,767 102,666 148,699 - - - - - - - - - 382,132 1,967,752 19%Total Licenses & Permits143,305 123,784 165,756 - - - - - - - - - 432,845 2,074,477 21%Period Ending: March 31, 202119
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Charges for ServicesGeneral Government Plan Commission Charges- 350 650 - - - - - - - - - 1,000 4,100 24% Copies of Public Records- - - - - - - - - - - - - 1,200 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 60 120 180 - - - - - - - - - 360 1,920 19% IT Services- - - - - - - - - - - - - - NA Sub Total60 470 830 - - - - - - - - - 1,360 7,220 19%Public Safey Accident Report Copies5,986 6,349 7,126 - - - - - - - - - 19,460 89,000 22% Gun Permit Applications6,641 4,758 6,790 - - - - - - - - - 18,189 45,000 40% Traffic Signal Maintenance13,457 13,457 - - - - - - - - - - 26,915 224,670 12% ND Special Event Coverage- - - - - - - - - - - - - 150,000 0% Regional Academy Tuition- 8,400 1,950 - - - - - - - - - 10,350 20,000 52% River Rescue School Tuition31,850 - - - - - - - - - - - 31,850 90,000 35% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service218,556 219,951 220,674 - - - - - - - - - 659,182 3,000,000 22% Medicaid Reimbursements- - - - - - - - - - - - - 443,000 0% Neo Natal Revenue- - 126 - - - - - - - - - 126 - NA EMS for County- 476,340 - - - - - - - - - - 476,340 1,837,850 26% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - - NA Crime Lab Services813 2,369 1,963 - - - - - - - - - 5,144 - NA EMS Late Payment Interest- 1,979 1,191 - - - - - - - - - 3,169 - NA Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total277,303 733,603 239,819 - - - - - - - - - 1,250,725 5,960,020 21% Highways & Streets Sale of Signs/Materials- - - - - - - - - - - - - 5,000 0% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total- - - - - - - - - - - - - 8,000 0% Culture & Recreation Morris Performing Arts Center1,293 - - - - - - - - - - - 1,293 835,000 0% Palais Royale Ballroom14,903 5,530 21,902 - - - - - - - - - 42,335 150,400 28% Parks & Recreation197,197 107,814 228,135 - - - - - - - - - 533,146 2,881,450 19% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center15,521 12,117 123,098 - - - - - - - - - 150,736 2,650,000 6% Sub Total228,914 125,460 373,136 - - - - - - - - - 727,510 6,546,850 11% Health - Animal Care & Control Pet Impound Reclaim Fee210 145 405 - - - - - - - - - 760 6,300 12% Pet Adoption Fees1,386 1,707 1,110 - - - - - - - - - 4,203 32,000 13% Pick Up Fees40 - - - - - - - - - - - 40 550 7% Pet Micro Chipping300 110 320 - - - - - - - - - 730 3,325 22% Vet Expenses190 65 247 - - - - - - - - - 502 2,025 25% Pet Euthanasia20 20 20 - - - - - - - - - 60 - NA Animal Surrenders460 280 1,000 - - - - - - - - - 1,740 8,000 22% Cremation348 - 51 - - - - - - - - - 399 525 76% Rabies Specimin Prep- - 60 - - - - - - - - - 60 525 11% Sub Total2,954 2,327 3,213 - - - - - - - - - 8,494 53,250 16%20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Charges for Services Other DCI Staff Contracts6,500 485,527 121,664 - - - - - - - - - 613,691 840,146 73% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages102,331 62,416 73,522 - - - - - - - - - 238,269 900,000 26% Parking-Century Center1,280 1,125 14,860 - - - - - - - - - 17,265 100,000 17% Central Services-Internal Customers 498,636 475,798 630,557 - - - - - - - - - 1,604,991 7,931,504 20% Central Services-External Customers 18,366 29,893 29,647 - - - - - - - - - 77,906 674,199 12% Employee & Employer Assessments 1,350,100 1,325,420 1,353,323 - - - - - - - - - 4,028,843 16,280,231 25% Sub Total1,977,212 2,380,179 2,223,573 - - - - - - - - - 6,580,963 26,761,080 25% Sanitation Trash Collection/Residential566,808 444,281 437,845 - - - - - - - - - 1,448,934 4,458,200 33% Trash Collection/Commercial12,966 9,090 9,055 - - - - - - - - - 31,111 92,987 33% Trash Collection/Apt 2 Units4,648 3,825 3,639 - - - - - - - - - 12,112 44,200 27% Trash Collection/Apt 3 Units2,329 1,742 1,706 - - - - - - - - - 5,777 21,100 27% Trash Collection/Apt 4 Units2,485 2,166 2,134 - - - - - - - - - 6,785 24,000 28% Trash Collection/Seniors17,551 96 300 - - - - - - - - - 17,947 340,000 5% Trash Collection/Special Pickup2,700 1,760 2,638 - - - - - - - - - 7,098 32,000 22% Trash Collection/Yard Waste Pickup- - 90 - - - - - - - - - 90 250 36% Trash Collection/Interdepartmental- - - - - - - - - - - - - 15,000 0% Misc/Additional Trash Totes15,049 (1,344) (441) - - - - - - - - - 13,264 162,000 8% Misc/Return Trip Customer Error2,525 1,530 1,730 - - - - - - - - - 5,785 5,000 116% Misc/Contamination Fee- - - - - - - - - - - - - 500 0% Misc/Tote Replacement Fee400 300 400 - - - - - - - - - 1,100 3,000 37% Misc/Trash Start Fee5,104 2,810 3,570 - - - - - - - - - 11,484 48,000 24% Misc/Yard Waste Totes- - 2 - - - - - - - - - 2 260,000 0% Sub Total632,564 466,256 462,668 - - - - - - - - - 1,561,488 5,506,237 28% Utilities - Water Metered Sales/Residential899,835 604,003 651,414 - - - - - - - - - 2,155,252 7,807,505 28% Metered Sales/Commercial245,452 172,629 187,410 - - - - - - - - - 605,491 2,536,515 24% Metered Sales/Industrial35,083 18,277 43,275 - - - - - - - - - 96,635 485,540 20% Metered Sales/Multi Famly131,843 96,662 108,130 - - - - - - - - - 336,635 1,211,773 28% Bulk Sales/Olive St29 29 - - - - - - - - - - 58 7,000 1% Metered Sales/Institution13,811 10,230 9,261 - - - - - - - - - 33,301 131,355 25% Public Fire Protection256,006 218,316 216,704 - - - - - - - - - 691,026 2,553,185 27% Private Fire Protection(2,112) 37,839 38,077 - - - - - - - - - 73,804 480,120 15% Sales to Public Authorities39,481 34,170 32,054 - - - - - - - - - 105,705 282,805 37% Irrigation Sales14,502 3,152 1,548 - - - - - - - - - 19,202 1,354,840 1% Interdepartmental Sales- - - - - - - - - - - - - 187,000 0% Other Water/Misc Service18,645 9,884 13,544 - - - - - - - - - 42,073 465,500 9% Backflow Prevention Insp.17,675 22,725 20,275 - - - - - - - - - 60,675 159,200 38% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 - 434 - - - - - - - - - 1,784 16,200 11% Revenue From Cut Off Fees- 150 375 - - - - - - - - - 525 5,000 11% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance119,606 89,335 88,159 - - - - - - - - - 297,101 1,041,115 29% System Development Fee444 62,423 3,001 - - - - - - - - - 65,867 210,000 31% Sub Total1,791,649 1,379,824 1,413,660 - - - - - - - - - 4,585,133 18,978,653 24%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Charges for Services Utilities - Sewage Metered Sales/Residential 2,306,914 1,744,705 1,735,503 - - - - - - - - - 5,787,123 19,086,367 30% Metered Sales/Commercial722,542 628,267 567,277 - - - - - - - - - 1,918,085 7,285,095 26% Metered Sales/Industrial364,003 464,185 406,552 - - - - - - - - - 1,234,740 5,194,000 24% Metered Sales/Multi Famly297,204 257,940 262,684 - - - - - - - - - 817,828 3,031,160 27% Metered Sales/Institution32,407 25,676 26,010 - - - - - - - - - 84,093 288,120 29% Sales to Public Authority90,872 70,069 76,152 - - - - - - - - - 237,093 1,081,410 22% Interdepartmental Sales- - - - - - - - - - - - - 194,545 0% Whlsl Meter/New Carlisle22,739 - - - - - - - - - - - 22,739 245,857 9% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 327,195 0% Dumping Fees3,903 3,815 1,033 - - - - - - - - - 8,750 22,116 40% Organic Resources16,991 150 14,556 - - - - - - - - - 31,697 59,780 53% Laboratory Service Fees- 15 - - - - - - - - - - 15 1,500 1% Discharge Permit Fees3,500 1,750 - - - - - - - - - - 5,250 5,500 95% System Development Fee1,069 151,503 10,324 - - - - - - - - - 162,895 294,000 55% Sewer Repair Insurance65,905 49,318 48,696 - - - - - - - - - 163,919 579,500 28% Sewer Repair Deductible10,271 6,217 11,765 - - - - - - - - - 28,253 65,605 43% Misc Revenues- - - - - - - - - - - - - 194,040 0% RINS Credits- - - - - - - - - - - - - 45,000 0% Disconnect Program Fee10,729 (8,808) - - - - - - - - - - 1,921 - NA Storm Water Fees117,908 87,317 85,389 - - - - - - - - - 290,614 1,013,477 29% Storm Water Fees/Interdepartmental- - - - - - - - - - - - - 7,200 0%Organic Resources-Mulch/Compost35 - 6,946 - - - - - - - - - 6,982 51,940 13% Clean Air/ReLeaf51,483 38,089 37,556 - - - - - - - - - 127,127 451,610 28% Sub Total4,118,473 3,520,208 3,290,442 - - - - - - - - - 10,929,123 39,525,017 28%Total Charges for Services9,029,129 8,608,326 8,007,341 - - - - - - - - - 25,644,795 103,346,327 25%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 8,000 0% Bad Checks Fines11 20 10 - - - - - - - - - 41 725 6% Credit Reports- - - - - - - - - - - - - - NA Court Fees- 1,344 - - - - - - - - - - 1,344 10,000 13% Plan Commission Application Fee250 2,700 1,600 - - - - - - - - - 4,550 18,480 25% Zoning Appeals Application Fee650 125 700 - - - - - - - - - 1,475 12,360 12% Zoning Admin Fees1,100 750 1,050 - - - - - - - - - 2,900 8,000 36% Zoning Admin Fines- - - - - - - - - - - - - 3,000 0% Tax Abatement Admin Fees- - 2,913 - - - - - - - - - 2,913 15,000 19% Test Filling Fees50 200 250 - - - - - - - - - 500 - NA Econ Dev-CDBG Loan Late Fees- - - - - - - - - - - - - - NA Sub Total2,061 5,139 6,523 - - - - - - - - - 13,723 75,565 18%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee20 5 - - - - - - - - - - 25 - NA Rental Unit Safety Fees- - - - - - - - - - - - - 100,000 0% Demolition & Boarding3,098 4,325 4,317 - - - - - - - - - 11,740 98,200 12% Collections449 2,491 2,008 - - - - - - - - - 4,948 3,600 137% Environmental Violations24,439 10,500 22,026 - - - - - - - - - 56,965 131,000 43% Ordinance Violation650 - 2,900 - - - - - - - - - 3,550 48,400 7% Animal Ordinance Violation19,610 28,495 (44,295) - - - - - - - - - 3,810 - NA Forfeitures-Civil Penalties425 1,038 985 - - - - - - - - - 2,448 121,000 2%Sub Total48,690 46,854 (12,058) - - - - - - - - - 83,485 515,100 16%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Fines, Forfeitures, & FeesParkingStreet Parking Fines2,761 2,432 4,140 - - - - - - - - - 9,334 61,300 15%Public Safety False Alarms Fine4,173 11,366 3,712 - - - - - - - - - 19,252 100,000 19% Noise Ordinance115 95 70 - - - - - - - - - 280 1,000 28% Curfew Violation- - - - - - - - - - - - - 200 0% Impound Towing Fees530 620 740 - - - - - - - - - 1,890 10,000 19%Sub Total4,818 12,081 4,522 - - - - - - - - - 21,422 111,200 19% Total Fines, Forfeitures, & Fees58,330 66,506 3,127 - - - - - - - - - 127,963 763,165 17%Other IncomeMiscellaneous Revenue Miscellaneous Revenue51,848 106,822 37,233 - - - - - - - - - 195,904 494,316 40% Sale of Scrap Metal3,876 2,116 3,590 - - - - - - - - - 9,583 23,442 41% Bond Interest Rebate- - - - - - - - - - - - - 88,057 0% Bosch Principal Income- - 17,736 - - - - - - - - - 17,736 69,632 25% Bosch Interest Income IDFA- - 267 - - - - - - - - - 267 2,379 11% Origination Fees- - - - - - - - - - - - - 7,000 0% Loan Servicing Fees8,703 7,908 - - - - - - - - - - 16,611 17,000 98% Sub Total64,427 116,846 58,826 - - - - - - - - - 240,100 701,826 34% Bank Account Interest247,262 74,427 67,151 - - - - - - - - - 388,840 2,401,017 16% Rental of Property2,047 20,300 20,761 - - - - - - - - - 43,108 61,387 70% Donations548,608 1,502 609,311 - - - - - - - - - 1,159,421 3,759,306 31% 3rd Party Revenue Cable TV Franchise Fees- - 162,574 - - - - - - - - - 162,574 700,000 23% AT&T Franchise Fees- - - - - - - - - - - - - 135,000 0%Sub Total- - 162,574 - - - - - - - - - 162,574 835,000 19%Total Other Income862,344 213,075 918,624 - - - - - - - - - 1,994,044 7,758,536 26%Reimbursements Outside Miscellaneous Reimbursements645 9,160 3,926 - - - - - - - - - 13,731 20,250 68% Insurance Claim- - - - - - - - - - - - - 40,000 0% IT Services6,471 6,377 6,471 - - - - - - - - - 19,318 77,647 25% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Energy Rebates- - - - - - - - - - - - - 45,000 0% Repair Reimbursement75 - 75 - - - - - - - - - 150 - NA Salary/Overtime Reimb2,574 9,900 8,421 - - - - - - - - - 20,894 387,000 5% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates- 340,848 31,192 - - - - - - - - - 372,040 375,000 99% Beck's Lake Reimbursement- - 8,114 - - - - - - - - - 8,114 - NA EPA Professional Services- - - - - - - - - - - - - - NA Sub Total9,764 366,284 58,200 - - - - - - - - - 434,247 996,697 44% Departmental Misc Reimbursements- - - - - - - - - - - - - - NA Electric Allocation- - - - - - - - - - - - - - NA Natural Gas Allocation- - - - - - - - - - - - - - NA Sewer Cut/Repair for Water Works- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - - NA Total Reimbursements9,764 366,284 58,200 - - - - - - - - - 434,247 996,697 44%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Other SourcesSale of Assets Sale of Capital Assets- - - - - - - - - - - - - 13,000 0% Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property1,000 24,993 - - - - - - - - - - 25,993 100,000 26% Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 10,000 0% Sub Total1,000 24,993 - - - - - - - - - - 25,993 123,000 21% Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,435,249 3,433,527 3,548,093 - - - - - - - - - 13,416,869 46,215,064 29% PILOT512,861 512,860 512,860 - - - - - - - - - 1,538,581 6,154,321 25% Administration Cost Allocation696,661 696,674 696,674 - - - - - - - - - 2,090,009 8,360,075 25% IT Cost Allocation760,815 760,821 760,821 - - - - - - - - - 2,282,457 9,129,846 25% Liability Insurance Allocation272,054 272,086 272,086 - - - - - - - - - 816,226 3,265,000 25% Payroll Cost Allocation206,352 206,348 206,348 - - - - - - - - - 619,048 2,506,180 25% Facilities Management Allocation10,818 10,797 10,797 - - - - - - - - - 32,412 129,585 25% Utility Customer Service Mgmt Allocation147,022 147,019 147,019 - - - - - - - - - 441,060 1,764,231 25% Sub Total9,041,832 6,040,132 6,154,698 - - - - - - - - - 21,236,662 77,524,302 27% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - - NA Bond Proceeds- - - - - - - - - - - - - - NA Premium on Bonds- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - - NA Refunds Refunds273 3,622 5,874 - - - - - - - - - 9,768 - NA Specific Stop Loss- - - - - - - - - - - - - 10,000 0% Sub Total273 3,622 5,874 - - - - - - - - - 9,768 10,000 98% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 211,261 - - - - - - - - - - 217,261 451,038 48% Interfund Loan - Interest Income- 35,403 - - - - - - - - - - 35,403 66,291 53% Other Loan - Principal Income429 5,931 611 - - - - - - - - - 6,971 10,000 70% Sub Total6,429 252,595 611 - - - - - - - - - 259,635 527,329 49%Total Other Sources9,049,534 6,321,342 6,161,183 - - - - - - - - - 21,532,059 78,184,631 28%Revenue Total23,317,346 19,672,607 19,581,165 - - - - - - - - - 62,571,118 343,900,217 18%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 73,215 65,435 75,228 - - - - - - - - - 213,878 1,006,485 21%Community Initiatives101 14,825 28,771 350,437 - - - - - - - - - 394,033 1,290,881 31%Clerk101 52,635 54,274 45,970 - - - - - - - - - 152,880 668,839 23%Community Police Review Office 101- - - - - - - - - - - - - 123,530 0%Common Council101 27,616 55,413 34,572 - - - - - - - - - 117,601 737,921 16%General City101- - 43,000 - - - - - - - - - 43,000 43,000 100%Controller' Office101 162,116 161,321 180,742 - - - - - - - - - 504,179 2,309,428 22%Human Resources101 55,358 49,024 54,884 - - - - - - - - - 159,266 734,444 22%Diversity & Inclusion101 31,137 32,682 29,936 - - - - - - - - - 93,755 700,014 13%Human Rights101 19,745 22,471 21,853 - - - - - - - - - 64,069 438,995 15%Legal101 118,717 115,419 123,427 - - - - - - - - - 357,563 1,559,166 23%Sub Total555,364 584,810 960,050 - - - - - - - - - 2,100,224 9,612,703 22%Public WorksEngineering101 262,290 251,902 235,407 - - - - - - - - - 749,598 3,516,584 21%Office of Sustainability101 1,677 1,679 1,679 - - - - - - - - - 5,035 226,136 2%AmeriCorps Grant Program101 22,699 22,800 22,938 - - - - - - - - - 68,437 431,824 16%Sub Total286,666 276,380 260,024 - - - - - - - - - 823,070 4,174,544 20%Public SafetyPolice101 2,463,331 2,335,463 2,420,377 - - - - - - - - - 7,219,171 30,712,105 24%Crime Lab101 54,445 56,520 50,186 - - - - - - - - - 161,151 798,425 20%Fire101 2,114,952 1,946,682 2,061,821 - - - - - - - - - 6,123,455 26,552,821 23%EMS101 64,246 63,033 54,728 - - - - - - - - - 182,006 816,358 22%Fire Training Center101 2,553 - 2,364 - - - - - - - - - 4,917 148,000 3%Sub Total4,699,527 4,401,697 4,589,476 - - - - - - - - - 13,690,700 59,027,708 23%Arts & CultureMorris PAC101 76,560 68,405 81,945 - - - - - - - - - 226,910 1,388,573 16%Palais Royale101 17,172 9,582 13,544 - - - - - - - - - 40,298 225,756 18%Sub Total93,731 77,987 95,489 - - - - - - - - - 267,208 1,614,330 17%Total General Fund5,635,288 5,340,875 5,905,038 - - - - - - - - - 16,881,201 74,429,285 23%Venues, Parks & ArtsParks & RecreationPark Administration201 137,889 120,770 112,863 - - - - - - - - - 371,523 1,601,596 23%Park Maintenance201 547,125 484,603 510,762 - - - - - - - - - 1,542,490 7,278,444 21%Golf Courses201 106,682 75,818 173,233 - - - - - - - - - 355,733 1,539,486 23%Recreation201 288,470 161,421 170,904 - - - - - - - - - 620,795 2,954,292 21%Marketing & Events201 66,132 62,736 73,805 - - - - - - - - - 202,673 1,134,983 18%Park Projects & Capital201 9,616 99,009 469 - - - - - - - - - 109,093 397,131 27%Potawatomi Zoo201 350,161 164 164 - - - - - - - - - 350,489 701,965 50%Park Debt201- - - - - - - - - - - - - 5,000 0%Morris Palais Marketing273- - - - - - - - - - - - - 29,984 0%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - - - - - - - - - - - - 30,000 0%Morris PAC Improvement416- - - - - - - - - - - - - 51,625 0%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%City Cemetery730- - - - - - - - - - - - - - NA Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total1,506,076 1,004,520 1,042,200 - - - - - - - - - 3,552,796 15,874,506 22%Parking GaragesParking Enforcement601332 330 330 - - - - - - - - - 992 13,962 7%Parking General Operations601 78,489 7,229 9,626 - - - - - - - - - 95,344 573,152 17%Main Street Garage601 6,826 9,655 5,620 - - - - - - - - - 22,102 234,971 9%Leighton Plaza Garage601 11,792 10,486 7,574 - - - - - - - - - 29,852 238,578 13%Wayne Street Garage601 6,499 6,695 5,564 - - - - - - - - - 18,758 180,232 10%Eddy St Commons Garage601- - - - - - - - - - - - - - NA Sub Total103,939 34,395 28,714 - - - - - - - - - 167,048 1,240,895 13%Period Ending: March 31, 202125
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Century CenterCentury Center Operations 670 185,124 199,434 202,628 - - - - - - - - - 587,186 4,233,454 14%Century Center Capital671- - - - - - - - - - - - - - NA Century Center Energy Saving672- - - - - - - - - - - - - 406,711 0%Sub Total185,124 199,434 202,628 - - - - - - - - - 587,186 4,640,165 13%Total Venues, Parks & Arts1,795,139 1,238,349 1,273,542 - - - - - - - - - 4,307,030 21,755,566 20%Public SafetyPolice DepartmentPolice Seizures216 19,260 51,783 - - - - - - - - - - 71,043 97,043 73%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 148,048 31,551 16,730 - - - - - - - - - 196,330 332,330 59%Public Safety LOIT - Police249 347,023 306,344 323,476 - - - - - - - - - 976,842 4,737,560 21%Police Take Home Vehicle278- - 165 - - - - - - - - - 165 50,000 0%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- - - - - - - - - - - - - 17,250 0%COPS More Grants295- - 8,625 - - - - - - - - - 8,625 118,033 7%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705- - - - - - - - - - - - - - NA Sub Total514,331 389,678 348,995 - - - - - - - - - 1,253,005 5,381,716 23%Fire DepartmentPublic Safety LOIT - Fire249 328,355 307,712 314,398 - - - - - - - - - 950,465 4,880,453 19%Fire Department Capital287 561,345 - 48,125 - - - - - - - - - 609,470 3,686,776 17%EMS Operating Fund288 607,079 - - - - - - - - - - - 607,079 707,215 86%Haz-Mat289- - - - - - - - - - - - - 10,000 0%Indiana River Rescue291 (1,300) 1,950 2,243 - - - - - - - - - 2,893 92,300 3%Sub Total1,495,479 309,662 364,767 - - - - - - - - - 2,169,908 9,376,744 23%Total Public Safety2,009,810 699,340 713,762 - - - - - - - - - 3,422,913 14,758,460 23%Public WorksStreetsMotor Vehicle Highway202 1,909,790 917,821 1,183,120 - - - - - - - - - 4,010,731 10,899,515 37%Local Roads & Streets251 369,450 249,783 313,567 - - - - - - - - - 932,800 4,829,250 19%LOIT 2016 Special Distribution 257- 23,927 - - - - - - - - - - 23,927 109,463 22%Local Road & Bridge Grant265 778,207 - 360,033 - - - - - - - - - 1,138,240 3,395,480 34%MVH Restricted Fund266 31,279 143,527 81,664 - - - - - - - - - 256,470 3,476,587 7%Major Moves412 6,587 922 - - - - - - - - - - 7,510 747,059 1%Project ReLeaf655 45,025 45,026 44,816 - - - - - - - - - 134,868 634,287 21%Sub Total3,140,338 1,381,008 1,983,200 - - - - - - - - - 6,504,546 24,091,641 27%Solid WasteSolid Waste Operations610 412,061 350,113 736,836 - - - - - - - - - 1,499,010 6,539,740 23%Solid Waste Capital611 161,823 147,604 - - - - - - - - - - 309,427 1,440,255 21%Sub Total573,884 497,717 736,836 - - - - - - - - - 1,808,438 7,979,995 23%Water WorksWater Works Operations620 1,976,533 1,729,387 1,414,873 - - - - - - - - - 5,120,794 22,233,330 23%Water Works Capital622 128,880 6,134 73,444 - - - - - - - - - 208,458 6,264,442 3%Water Works Deposit624 1,138 360 327 - - - - - - - - - 1,825 17,381 10%Water Works Sinking (Debt Service) 6252 36 65 - - - - - - - - - 104 1,535,817 0%Water Works Bond Reserve626 1,251 392 357 - - - - - - - - - 2,000 20,000 10%Water Works Oper & Maint Reserve 629 2,624 822 749 - - - - - - - - - 4,195 41,884 10%Sub Total2,110,429 1,737,131 1,489,816 - - - - - - - - - 5,337,375 30,112,854 18%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Wastewater/Sewer/Organic ResourcesSewer Repair Insurance 640 49,434 87,137 53,150 - - - - - - - - - 189,720 662,402 29%Sewer Division641 638,176 461,187 407,204 - - - - - - - - - 1,506,566 8,765,680 17%Concrete Crew641 40,163 41,072 40,058 - - - - - - - - - 121,294 514,138 24%Wastewater Operations641 2,594,127 2,461,601 2,623,054 - - - - - - - - - 7,678,781 35,487,470 22%Organic Resources641 181,923 144,899 89,810 - - - - - - - - - 416,632 1,517,674 27%Sewage Works Capital642 38,486 - - - - - - - - - - - 38,486 13,278,180 0%Sewage Works Oper & Maint Reserve 643 5,000 1,566 1,428 - - - - - - - - - 7,994 75,112 11%Sewage Works Sinking (Debt Service) 649- - - - - - - - - - - - - 7,694,771 0%Sewage Works Customer Deposit 654585 187 183 - - - - - - - - - 955 5,578 17%Sub Total3,547,894 3,197,649 3,214,887 - - - - - - - - - 9,960,429 68,001,005 15%Storm Water FeesStorm Sewer Fund667 23,535 42,547 74,799 - - - - - - - - - 140,881 1,789,594 8%Sub Total23,535 42,547 74,799 - - - - - - - - - 140,881 1,789,594 8%Total Public Works9,396,080 6,856,051 7,499,538 - - - - - - - - - 23,751,668 131,975,089 18%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 9,540 4,200 6,794 - - - - - - - - - 20,534 59,671 34%State Grant210- - 18,003 - - - - - - - - - 18,003 84,517 21%DCI Operating 211 257,023 258,754 310,110 - - - - - - - - - 825,887 4,105,558 20%DCI Grants212 164,339 190,486 53,005 - - - - - - - - - 407,830 9,006,825 5%Unsafe Building219 11,653 940 560 - - - - - - - - - 13,153 113,805 12%Rental Units Regulation221 14,919 14,919 14,920 - - - - - - - - - 44,757 368,577 12%Neighborhood Code Enforcement 230190,533 148,755 149,130 - - - - - - - - - 488,418 2,496,463 20%Animal Care & Control230 46,225 42,467 35,120 - - - - - - - - - 123,812 584,354 21%NEAT Crew230 68,401 79,080 75,733 - - - - - - - - - 223,214 1,009,609 22%UDAG410 6,000 - - - - - - - - - - - 6,000 24,000 25%Building Dept Operations600 145,412 125,164 159,575 - - - - - - - - - 430,151 1,669,946 26%Industrial Revolving Fund754 11,287 199,126 141,967 - - - - - - - - - 352,380 7,488,560 5%Total Dept of Community Investment925,331 1,063,891 964,916 - - - - - - - - - 2,954,138 27,011,884 11%Liability InsuranceSafety & Risk Management226 2,348 1,915 5,354 - - - - - - - - - 9,617 67,374 14%Business Insurance226 26,242 - 41,575 - - - - - - - - - 67,817 895,000 8%Liability Insurance226 43,831 15,444 82,161 - - - - - - - - - 141,436 2,515,835 6%Workers Compensation226 57,343 99,567 78,221 - - - - - - - - - 235,131 1,273,753 18%Catastrophic Events226213 22,840 - - - - - - - - - - 23,052 40,321 57%Total Liability Insurance129,977 139,766 207,310 - - - - - - - - - 477,053 4,792,282 10%Central ServicesEquipment Services222 520,271 494,784 773,734 - - - - - - - - - 1,788,788 8,220,259 22%Print Shop222835 835 835 - - - - - - - - - 2,504 3,340 75%Radio Shop222 19,443 25,577 22,892 - - - - - - - - - 67,912 268,992 25%Building Maintenance222 15,837 16,627 11,362 - - - - - - - - - 43,825 206,275 21%Facilities Management222 11,458 11,691 11,938 - - - - - - - - - 35,087 157,031 22%Central Services Capital224- 7,500 72,763 - - - - - - - - - 80,263 128,212 63%Total Central Services567,844 557,014 893,523 - - - - - - - - - 2,018,380 8,984,109 22%27
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Capital & Debt Service Funds2017 Park Bond Debt Service 312 580,058 - - - - - - - - - - - 580,058 1,189,193 49%2018 Fire Station #9 Debt Service 350 175,941 - - - - - - - - - - - 175,941 345,307 51%COIT404 1,098,936 1,245,315 755,069 - - - - - - - - - 3,099,321 14,936,396 21%Cumulative Capital Development 406 28,103 26,958 - - - - - - - - - - 55,061 397,118 14%Cumulative Capital Improvement 407 21,850 21,845 21,845 - - - - - - - - - 65,540 262,145 25%EDIT408 695,459 225,194 603,839 - - - - - - - - - 1,524,492 16,682,960 9%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2017 Park Bond Capital471 66,580 6,346 285,005 - - - - - - - - - 357,931 5,459,738 7%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- 1,231,478 - - - - - - - - - - 1,231,478 2,858,669 43%South Bend Building Corporation 755- 1,445,278 647,198 - - - - - - - - - 2,092,476 2,307,705 91%2015 Smart Streets Bond Debt Service 756- 854,234 - - - - - - - - - - 854,234 1,712,819 50%2015 Park Bond Debt Service757- 185,516 - - - - - - - - - - 185,516 374,382 50%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - 25,681 0%2017 Eddy St. Commons Bond Debt 760- 744,500 - - - - - - - - - - 744,500 1,710,875 44%Total Capital & Debt Service2,666,927 5,986,664 2,312,956 - - - - - - - - - 10,966,547 48,262,989 23%OtherInternal Service FundsIT / Innovation /311 Call Center 279 677,216 1,001,326 799,348 - - - - - - - - - 2,477,890 10,431,838 24%Employee Benefits711 837,113 1,677,279 1,811,791 - - - - - - - - - 4,326,183 18,740,402 23%Unemployment Comp713 13,632 5,737 44 - - - - - - - - - 19,413 55,000 35%Parental Leave Fund714 7,250 10,936 19,229 - - - - - - - - - 37,415 253,846 15%Sub Total1,535,210 2,695,278 2,630,412 - - - - - - - - - 6,860,901 29,481,086 23%MiscellaneousGift, Donation, Bequest217 36,953 21,348 24,447 - - - - - - - - - 82,748 806,105 10%Loss Recovery227 69,630 - - - - - - - - - - - 69,630 69,630 100%Human Rights Federal Grants258 45,493 12,773 19,048 - - - - - - - - - 77,314 282,833 27%American Rescue Plan263- - 1,361 - - - - - - - - - 1,361 - NA COVID-19 Response264505,696 216,130 253,683 - - - - - - - - - 975,509 2,691,004 36%Sub Total657,771 250,251 298,538 - - - - - - - - - 1,206,561 3,849,572 31%Fiduciary FundsFire Pension701 346,209 344,372 345,182 - - - - - - - - - 1,035,762 4,496,259 23%Police Pension702 515,145 521,956 499,533 - - - - - - - - - 1,536,634 6,057,740 25%Sub Total861,354 866,328 844,715 - - - - - - - - - 2,572,396 10,553,999 24%Total Other3,054,335 3,811,857 3,773,665 - - - - - - - - - 10,639,857 43,884,658 24%Total Civil City26,180,730 25,693,807 23,544,251 - - - - - - - - - 75,418,788 375,854,322 20%28
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: March 31, 2021Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 4,666,480 137,511 1,797,876 - - - - - - - - - 6,601,867 26,114,708 25%TIF West Washington422- 518 - - - - - - - - - - 518 358,843 0%TIF River East Development Area 429 68,946 77,104 690 - - - - - - - - - 146,740 3,216,913 5%TIF Southside Development #1 430 174,680 47,514 111,784 - - - - - - - - - 333,978 5,018,516 7%TIF Douglas Road435- 1,368 - - - - - - - - - - 1,368 90,283 2%TIF River East Residential Area 436 1,981,000 246,664 205,104 - - - - - - - - - 2,432,768 4,910,501 50%Sub Total6,891,106 510,679 2,115,453 - - - - - - - - - 9,517,238 39,709,764 24%Redevelopment FundsRedevelopment General433 23,995 302,724 150,846 - - - - - - - - - 477,565 563,297 85%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 30,228 - 22,800 - - - - - - - - - 53,028 2,578,007 2%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total54,223 302,724 173,646 - - - - - - - - - 530,593 3,141,303 17%Debt Service FundsAirport 2003 Debt Reserve315937 294 268 - - - - - - - - - 1,498 40,000 4%SBCDA 2003 Debt Reserve328 1,567 491 447 - - - - - - - - - 2,505 50,000 5%2019 South Shore Double Tracking 352- 512,875 - - - - - - - - - - 512,875 1,027,750 50%Sub Total2,504 513,659 715 - - - - - - - - - 516,879 1,117,750 46%Total Redevelopment Funds6,947,833 1,327,062 2,289,814 - - - - - - - - - 10,564,709 43,968,817 24%Total Expenditures33,128,564 27,020,869 25,834,065 - - - - - - - - - 85,983,498 419,823,139 20%29
Civil City DebtCapital Leases147 2016 Central Services - Print Shop Copier 2016 N/A 2020 222 Monthly 32,525 1,838 - 1,838 16 - 1,854 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 645 - 645 6 - 651 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 345,933 - 345,933 2,764 - 348,697 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 823,956 - 823,956 9,420 - 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 16,243 - 16,243 186 - 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 258,698 - 258,698 2,910 - 261,609 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,209,108 - 598,320 21,980 610,788 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 1,171 - 1,171 11 - 1,182 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 671,622 - 332,563 11,448 339,059 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 26,750 - 26,750 670 - 27,420 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 584,102 - 584,102 15,898 - 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 3,378 - 2,345 94 1,033 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 3,683 - 2,201 121 1,481 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 3,057,462 - 1,196,093 76,218 1,861,369 1,272,311 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 3,993 - 3,993 46 - 4,040 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 163,790 - 60,664 6,812 103,126 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 100,679 - 51,484 4,075 49,194 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 4,737 - 4,737 101 - 4,838 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 320,450 - 103,448 9,422 217,002 112,870 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 123,645 - 38,720 7,802 84,925 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 4,019 - 4,019 102 - 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 20,400 - 8,505 795 11,894 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 3,293 - 1,589 238 1,704 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,046,121 - 290,471 22,205 755,651 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 62,827 - 30,647 3,141 32,180 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 31,976 - 10,280 1,162 21,695 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 7,527 - 5,984 239 1,543 6,223 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 106,282 - 33,714 5,314 72,569 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 175,066 - 51,893 7,551 123,173 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 4,297 - 3,002 146 1,295 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 2,650 - 1,851 90 799 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 3,544 - 1,194 150 2,350 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 2,264 - 842 94 1,422 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 5,995 - 2,309 247 3,686 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 7,894 - 2,838 330 5,056 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 2,387 - 758 116 1,629 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 30,510 - 30,510 758 - 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 18,347 - 5,316 842 13,031 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 192,785 - 95,438 3,856 97,347 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 3,958 - 2,018 151 1,940 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 6,297 - 3,375 201 2,923 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 25,457 - 5,720 1,824 19,737 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 31,467 - 8,568 1,285 22,899 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - - - 62,126 - 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 13,826 - 5,955 553 7,872 6,508 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 8,836 - 1,985 633 6,851 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 25,016 - 6,380 803 18,635 7,184 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual 217,111 159,246 - 50,793 7,073 108,453 57,865 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 3,006 - 1,170 90 1,836 1,260 PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt Payments30
PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsCivil City DebtCapital Leases continued209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 6,156,108 - 1,209,127 58,706 4,946,981 1,267,832 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 5,301 - 1,989 171 3,312 2,160 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 - 2,566 638 114 1,927 752 Total City Capital Lease Debt32,039,605 15,950,711 2,566 6,332,785 288,980 9,620,492 6,621,765 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 835,000 - 410,000 16,700 425,000 426,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds2001 2010 2021 755 Biannual 9,250,000 330,000 - 330,000 6,600 - 336,600 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 324 Biannual 21,335,000 3,670,000 - 1,420,000 146,750 2,250,000 1,566,750 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Revenue Bonds Refunding 20102010 2020 2030 649 Biannual 4,830,000 4,680,000 - 390,000 187,200 4,290,000 577,200 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 13,560,000 - 1,005,000 537,375 12,555,000 1,542,375 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,465,000 - 385,000 176,861 5,080,000 561,861 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 16,540,000 - 1,150,000 399,680 15,390,000 1,549,680 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 2,785,000 - 675,000 54,029 2,110,000 729,029 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 287 Biannual 5,580,000 4,220,000 - 250,000 149,355 3,970,000 399,355 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 1,878,241 - 139,344 59,927 1,738,897 199,271 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 408 Biannual 5,605,000 4,535,000 - 225,000 149,381 4,310,000 374,381 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 14,495,000 - 2,775,000 289,900 11,720,000 3,064,900 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 1,775,000 - 275,000 53,250 1,500,000 328,250 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 436 Biannual 25,000,000 24,780,000 - 475,000 1,235,875 24,305,000 1,710,875 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,170,000 - 825,000 364,190 11,345,000 1,189,190 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,605,000 - 205,000 140,306 4,400,000 345,306 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,175,000 - 175,000 149,100 3,000,000 324,100 Total City Bond Debt205,911,953 122,312,498 - 11,109,344 4,277,597 111,203,154 15,386,941 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 380,253 - 24,000 - 356,253 24,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 938,982 - 102,623 18,269 836,359 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,040,537 - 324,414 48,022 716,123 372,436 212 2020 Interfund Loan from Fund 641 to Fund 6102020 N/A 2021 610 One-time 250,000 250,000 - 250,000 - - 250,000 Total City Interfund Loan Debt8,450,579 2,609,773 - 701,037 66,291 1,908,735 767,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 244,589 - 23,877 8,243 220,712 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,571,844 - 181,519 44,168 1,390,325 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,370,300 - 291,274 115,437 3,079,026 406,711 Total City Loan Payable Debt7,892,297 5,186,733 - 496,670 167,848 4,690,063 664,518 Total Civil City Debt254,294,434 146,059,714 2,566 18,639,836 4,800,715 127,422,444 23,440,551 31
PmtsAmountIssuedDebt at1/1/212021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 875,207 - 158,193 41,807 717,014 200,000 Total Redevelopment Capital Lease Debt2,510,278 875,207 - 158,193 41,807 717,014 200,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 35,604 - 35,604 401 - 36,005 Total Redevelopment Loan Payable Debt1,040,000 35,604 - 35,604 401 - 36,005 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 6,855,000 - 1,590,000 328,640 5,265,000 1,918,640 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,905,000 - 905,000 187,266 3,000,000 1,092,266 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 470,000 - 470,000 14,100 - 484,100 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 24,530,000 - 1,515,000 947,956 23,015,000 2,462,956 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,920,000 - 335,000 55,713 1,585,000 390,713 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 21,630,000 - 1,030,000 680,819 20,600,000 1,710,819 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,255,000 - 685,000 302,550 9,570,000 987,550 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,715,000 - 650,000 377,750 7,065,000 1,027,750 2102020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,225,000 - 75,000 83,352 4,150,000 158,352 Total Redevelopment Revenue Bond Debt130,695,000 81,505,000 - 7,255,000 2,978,146 74,250,000 10,233,146 Total Redevelopment Commission Debt134,245,278 82,415,811 - 7,448,797 3,020,354 74,967,014 10,469,151 Total Debt388,539,712 228,475,526 2,566 26,088,633 7,821,069 202,389,458 33,909,702 32
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 7 7 - - - - - - - - - Community Initiatives4 4 4 4 - - - - - - - - - City Clerk5 5 5 4 - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 9 - - - - - - - - - Controller's Office22 21 19 20 - - - - - - - - - Human Resources7 6 6 5 - - - - - - - - - Diversity & Inclusion3 3 3 3 - - - - - - - - - Human Rights4 3 3 2 - - - - - - - - - Legal Department12 12 12 11 - - - - - - - - - Engineering24 24 23 24 - - - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 1 1 - - - - - - - - - Police Department227 223 221 222 - - - - - - - - - Police Crime Lab7 6 6 6 - - - - - - - - - Fire Department216 212 212 221 - - - - - - - - - EMS4 4 4 4 - - - - - - - - - Morris Performing Arts Center 10 8 9 9 - - - - - - - - - 566 548 544 552 - - - - - - - - - 201 - Parks & RecreationAdministration6 5 5 5 - - - - - - - - - Maintenance46 48 49 49 - - - - - - - - - Golf Courses8 8 8 7 - - - - - - - - - Recreation17 18 18 18 - - - - - - - - - Marketing & Events9 9 8 8 - - - - - - - - - 86 88 88 87 - - - - - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 52 51 52 - - - - - - - - - Curb & Sidewalk8 7 7 8 - - - - - - - - - 59 59 58 60 - - - - - - - - - 211 - Department of Community InvestmentCommunity Investment28 27 27 27 - - - - - - - - - Historic Preservation2 2 2 2 - - - - - - - - - 30 29 29 29 - - - - - - - - - 221 - Rental Units RegulationRental Unit Inspection4 3 3 3 - - - - - - - - - March 31, 202133
City of South BendStaffing HeadcountMarch 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 26 27 26 - - - - - - - - - Radio Shop3 3 3 2 - - - - - - - - - Building Maintenance3 2 2 3 - - - - - - - - - Facilities Management1 1 1 1 - - - - - - - - - 38 32 33 32 - - - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.17 18 17 17 - - - - - - - - - NEAT Crew4 4 4 4 - - - - - - - - - Animal Resource Center9 9 9 9 - - - - - - - - - 30 31 30 30 - - - - - - - - - 249 - Public Safety LOITPolice Department49 41 41 41 - - - - - - - - - Fire Department49 41 41 41 - - - - - - - - - 98 82 82 82 - - - - - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 - - - - - - - - - HUD1 1 1 1 - - - - - - - - - 2 2 2 2 - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 7 - - - - - - - - - Innovation & Technology23 22 22 22 - - - - - - - - - 30 29 29 29 - - - - - - - - - 600 - Consolidated Building FundBuilding Department15 14 14 14 - - - - - - - - - 610 - Solid WasteSolid Waste24 24 24 23 - - - - - - - - - 620 - Water WorksWater Works67 61 61 63 - - - - - - - - - 640 - Sewer InsuranceSewer Repair2 2 2 2 - - - - - - - - - 34
City of South BendStaffing HeadcountMarch 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 35 34 34 - - - - - - - - - Concrete Crew4 4 4 4 - - - - - - - - - Wastewater44 42 42 41 - - - - - - - - - Organic Resources6 6 6 6 - - - - - - - - - 89 87 86 85 - - - - - - - - - 670 - Century CenterCentury Center7 5 5 5 - - - - - - - - - Total Full-Time Employees by Fund1,147 1,096 1,090 1,098 - - - - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 7 7 - - - - - - - - - Community Initiatives4 4 4 4 - - - - - - - - - City Clerk5 5 5 4 - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 9 - - - - - - - - - Controller's Office22 21 19 20 - - - - - - - - - Human Resources7 6 6 5 - - - - - - - - - Diversity & Inclusion3 3 3 3 - - - - - - - - - Human Rights6 5 5 4 - - - - - - - - - Legal Department12 12 12 11 - - - - - - - - - Central Services38 32 33 32 - - - - - - - - - 115 104 103 99 - - - - - - - - - Public WorksEngineering24 24 23 24 - - - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 1 1 - - - - - - - - - Streets & Sewers100 100 98 100 - - - - - - - - - Solid Waste24 24 24 23 - - - - - - - - - Wastewater44 42 42 41 - - - - - - - - - Organic Resources6 6 6 6 - - - - - - - - - Water Works67 61 61 63 - - - - - - - - - 268 258 255 258 - - - - - - - - - 35
City of South BendStaffing HeadcountMarch 31, 2021Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 226 225 220 - - - - - - - - - Police - Civilians43 40 40 42 - - - - - - - - - Police - Police Recruit8 4 3 7 - - - - - - - - - Fire/EMS - Sworn Firefighters 256 250 250 250 - - - - - - - - - Fire/EMS - Civilians7 7 7 7 - - - - - - - - - Fire/EMS - Fire Recruits6 - - 9 - - - - - - - - - 552 527 525 535 - - - - - - - - - Venues, Parks & ArtsParks & Recreation86 88 88 87 - - - - - - - - - Morris Performing Arts Center 10 8 9 9 - - - - - - - - - Century Center7 5 5 5 - - - - - - - - - 103 101 102 101 - - - - - - - - - Department of Community InvestmentCommunity Investment30 29 29 29 - - - - - - - - - Code Enforcement34 34 33 33 - - - - - - - - - Building Department15 14 14 14 - - - - - - - - - 79 77 76 76 - - - - - - - - - Department of Innovation & Technology30 29 29 29 - - - - - - - - - Total Full-Time Employees by Activity1,147 1,096 1,090 1,098 - - - - - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundLegal Department 1 1 1- - - - - - - - - Engineering1 1 1- - - - - - - - - Police Department17 18 20- - - - - - - - - Police Crime Lab1 1 2- - - - - - - - - Fire Department1 1 1- - - - - - - - - Morris Performing Arts Center5 5 4- - - - - - - - - 26 27 29 - - - - - - - - - 201 - Parks & RecreationMaintenance17 18 21 - - - - - - - - - Golf Courses40 40 51 - - - - - - - - - Recreation23 23 24 - - - - - - - - - Marketing & Events- - 1 - - - - - - - - - 80 81 97 - - - - - - - - - 36
City of South BendStaffing HeadcountMarch 31, 2021Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 2 2 - - - - - - - - - 211 - Department of Community InvestmentHistoric Preservation1 1 1 - - - - - - - - - 222 - Central ServicesEquipment Services1 1 1 - - - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 - - - - - - - - - Animal Resource Center1 1 1 - - - - - - - - - 2 2 2 - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 - - - - - - - - - 620 - Water WorksWater Works2 2 2 - - - - - - - - - 641 - Sewage Works Sewers5 5 5 - - - - - - - - - 670 - Century CenterCentury Center3 3 3 - - - - - - - - - Total Part-Time Employees by Fund123 125 143 - - - - - - - - - Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 2 2 - - - - - - - - - City Clerk 2 2 2 - - - - - - - - - Common Council 6 6 6 - - - - - - - - - Human Resources 1 1 2 - - - - - - - - - Engineering 1 1 - - - - - - - - - - AmeriCorps Grant Program 10 10 10 - - - - - - - - - 22 22 22 - - - - - - - - - 37
City of South BendStaffing HeadcountMarch 31, 2021Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec201 - Parks & RecreationMaintenance 9 8 8 - - - - - - - - - Golf Courses 9 9 9 - - - - - - - - - Recreation 59 59 31 - - - - - - - - - 77 76 48 - - - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting - - 5 - - - - - - - - - Curb & Sidewalk- - 1 - - - - - - - - - - - 6 - - - - - - - - - 230 - Code Enforcement FundNEAT Crew1 1 1 - - - - - - - - - Animal Resource Center2 2 2 - - - - - - - - - 3 3 3 - - - - - - - - - 620 - Water WorksWater Works1 1 1 - - - - - - - - - 641 - Sewage Works Sewers3 3 7 - - - - - - - - - Wastewater- - 1 - - - - - - - - - 3 3 8 - - - - - - - - - Total Paid Temporary, Seasonal, and Intern Staff106 105 88 - - - - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,147 1,096 1,090 1,098 - - - - - - - - - Part Time Staff123 125 143 - - - - - - - - - Temporary / Seasonal106 105 88 - - - - - - - - - City Total1,147 1,325 1,320 1,329 - - - - - - - - - 38
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name General Fund Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 42,705,987 40,660,123 39,300,913 39,300,913 - - 39,300,913 0%
Intergov./ Shared Revenues 4,750,922 4,837,992 3,943,752 3,943,752 65,691 65,691 3,878,061 2%
Intergov./ Grants 419,724 191,097 177,238 177,238 47,362 47,362 129,876 27%
Licenses & Permits 283,282 281,230 265,025 265,025 82,966 82,966 182,059 31%
Charges for Services 1,626,516 4,468,596 4,713,599 4,813,999 760,100 760,100 4,053,899 16%
Fines, Forfeitures, and Fees 24,068 5,298 8,525 8,525 1,011 1,011 7,514 12%
Interest Earnings 907,722 309,268 548,936 548,936 74,386 74,386 474,550 14%
Donations 1,534,957 1,357,432 1,452,800 1,452,800 - - 1,452,800 0%
Other Income 1,602,843 1,706,245 1,459,420 1,359,020 258,603 258,603 1,100,417 19%
Interfund Allocation Reimb 7,460,048 8,563,135 9,896,054 9,896,054 2,473,997 2,473,997 7,422,057 25%
Interfund Transfers In 135,000 6,283,500 2,827,215 2,827,215 1,137,076 1,137,076 1,690,139 40%
PILOT 6,340,990 6,221,791 6,154,321 6,154,321 1,538,581 1,538,581 4,615,740 25%
Total Revenue 67,792,059 74,885,707 70,747,798 70,747,798 6,439,773 6,439,773 64,308,025 9%
Expenditures by Subdivisions
Mayor 864,336 1,037,853 1,005,985 1,006,485 213,878 7,457 221,335 785,150 22%
Community Initiatives - 300,312 940,881 1,290,881 394,033 - 394,033 896,848 31%
City Clerk 498,306 512,958 665,083 668,839 152,880 5,397 158,277 510,562 24%
Community Police Review Office - - - 123,530 - - - 123,530 0%
Common Council 536,158 483,761 693,909 737,921 117,601 43,317 160,918 577,003 22%
General City 43,000 44,841 43,000 43,000 43,000 - 43,000 - 100%
Finance 2,469,719 2,217,244 2,277,123 2,309,428 504,179 42,678 546,857 1,762,571 24%
Human Resources - 597,913 734,444 734,444 159,266 - 159,266 575,178 22%
Diversity & Inclusion - 254,986 568,390 700,014 93,755 66,878 160,633 539,381 23%
Human Rights General 257,243 267,591 438,592 438,995 64,069 21,610 85,679 353,316 20%
Legal Dept 1,177,385 1,299,029 1,557,916 1,559,166 357,563 11,833 369,396 1,189,770 24%
Police General 30,011,366 27,639,992 30,551,690 30,712,105 7,219,171 161,234 7,380,404 23,331,701 24%
Crime Lab - 552,838 797,312 798,425 161,151 1,500 162,651 635,774 20%
Fire General 21,716,141 26,056,166 26,468,401 26,552,821 6,123,455 125,520 6,248,975 20,303,846 24%
Training Center - 30,175 148,000 148,000 4,917 - 4,917 143,083 3%
EMS - 592,302 810,101 816,358 182,006 33,925 215,931 600,426 26%
Morris PAC 1,091,053 1,003,966 1,360,920 1,388,573 226,910 60,109 287,018 1,101,555 21%
Palais Royale 358,410 221,414 218,047 225,756 40,298 32,842 73,140 152,616 32%
Engineering 2,724,221 2,879,656 3,303,257 3,516,584 749,598 162,308 911,906 2,604,678 26%
Sustainability 171,719 234,165 199,146 226,136 5,035 88 5,123 221,013 2%
AmeriCorps 357,600 307,799 417,483 431,824 68,437 8,881 77,318 354,506 18%
Streets (Transfer to MVH)- - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 16,881,201 785,576 17,666,778 56,762,507 24%
Expenditures by Type
Personnel
Salaries & Wages 36,055,875 38,858,879 40,770,894 40,835,894 9,051,836 - 9,051,836 31,784,058 22%
Fringe Benefits 11,145,074 13,303,099 13,912,565 13,937,355 3,392,228 2,313 3,394,541 10,542,814 24%
Other Personnel Costs - - - - - - - - -
Total Personnel 47,200,949 52,161,978 54,683,459 54,773,249 12,444,064 2,313 12,446,377 42,326,872 23%
Supplies 1,609,558 1,720,163 2,292,821 2,400,993 490,573 198,183 688,756 1,712,237 29%
Services & Charges
Professional Services 1,380,819 1,755,294 2,045,289 2,520,821 233,780 366,724 600,504 1,920,317 24%
Printing & Advertising 134,261 83,792 220,773 238,891 19,111 25,417 44,528 194,364 19%
Utilities 689,427 663,087 778,508 778,508 184,903 - 184,903 593,605 24%
Education & Training 91,606 152,685 241,484 289,475 42,739 8,266 51,006 238,469 18%
Travel 87,683 17,787 92,168 92,462 368 294 662 91,800 1%
Repairs & Maintenance 2,110,509 2,191,066 2,460,404 2,571,545 508,150 109,234 617,385 1,954,160 24%
Interfund Allocations 7,614,119 6,910,980 9,320,120 9,320,120 2,330,018 - 2,330,018 6,990,102 25%
Debt Service Principal 151,720 149,934 149,565 149,565 72,623 - 72,623 76,942 49%
Debt Service Interest & Fees 6,245 3,937 2,240 2,240 1,110 - 1,110 1,130 50%
Grants & Subsidies 46,026 48,635 325,000 675,000 371,307 2,400 373,707 301,293 55%
Other Services & Charges 394,145 500,043 587,849 616,416 182,455 72,745 255,200 361,215 41%
Interfund Transfers Out 634,475 175,579 - - - - - - -
Total Services & Charges 13,341,034 12,652,819 16,223,400 17,255,043 3,946,565 585,080 4,531,645 12,723,397 26%
Capital 125,115 - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,429,285 16,881,201 785,576 17,666,778 56,762,506 24%
Net Surplus / (Deficit) 5,515,403 8,350,746 (2,451,882) (3,681,487) (10,441,428) (11,227,005)
Beginning Cash Balance 38,854,906 44,871,229 53,544,921
Cash Adjustments 500,919 322,946 -
Ending Cash Balance 44,871,229 53,544,921 49,863,434 43,833,270
Cash Reserves Target 21,796,830 23,287,236 26,050,250
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
39
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Department Name Mayor's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 537,624 568,439 584,707 584,707 120,794 - 120,794 463,913 21%
Fringe Benefits 181,423 199,062 208,360 208,360 46,262 - 46,262 162,098 22%
Total Personnel 719,047 767,501 793,067 793,067 167,056 - 167,056 626,011 21%
Supplies 750 6,028 850 850 746 8 754 96 89%
Services & Charges
Professional Services - 143,724 7,000 7,000 - - - 7,000 0%
Printing & Advertising 18,742 25,634 40,500 40,934 6,427 7,449 13,876 27,058 34%
Education & Training 105 - 1,000 1,000 - - - 1,000 0%
Travel 5,059 - 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 250 800 150 150 - - - 150 0%
Interfund Allocations 120,197 93,425 157,918 157,918 39,478 - 39,478 118,440 25%
Other Services & Charges 186 740 500 566 171 - 171 395 30%
Total Services & Charges 144,539 264,323 212,068 212,568 46,076 7,449 53,525 159,043 25%
Capital - - - - - - - - -
Total Expenditures 864,336 1,037,853 1,005,985 1,006,485 213,878 7,457 221,335 785,150 22%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by property tax revenue collected in the General Fund.
The Professional Services budget was much higher in 2020 than 2021 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought
in to evaluate the South Bend Police Department and provide suggestions for policy improvements.
40
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Community Initiatives Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 119,402 223,064 223,064 47,306 - 47,306 175,758 21%
Fringe Benefits - 46,102 89,817 89,817 20,728 - 20,728 69,089 23%
Total Personnel - 165,504 312,881 312,881 68,033 - 68,033 244,847 22%
Supplies - - - - - - - - -
Services & Charges
Professional Services - 134,808 403,000 401,000 - - - 401,000 0%
Printing & Advertising - - - 2,000 - - - 2,000 0%
Education & Training - - - - - - - - -
Grant & Subsidies - - 225,000 575,000 326,000 - 326,000 249,000 57%
Other Services & Charges - - - - - - - - -
Total Services & Charges - 134,808 628,000 978,000 326,000 - 326,000 652,000 33%
Capital - - - - - - - - -
Total Expenditures - 300,312 940,881 1,290,881 394,033 - 394,033 896,847 31%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2021, this division will focus
on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by property tax revenue collected in the General Fund.
In 2020, two new positions were added: GVI Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the VPA Recreation
Division (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II.
This division has $225,000 in grants for violence reduction initiatives in the community, and $380,000 set aside for the S.A.V.E. Program through Goodwill.
41
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Department Name City Clerk Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 258,911 270,954 310,119 310,119 67,279 - 67,279 242,840 22%
Fringe Benefits 85,361 103,502 121,838 121,838 28,830 640 29,470 92,368 24%
Total Personnel 344,272 374,456 431,957 431,957 96,109 640 96,749 335,208 22%
Supplies 11,385 6,389 4,700 4,700 3,656 - 3,656 1,044 78%
Services & Charges
Professional Services 20,177 25,275 27,500 27,893 3,721 1,495 5,216 22,677 19%
Printing & Advertising 33,443 18,528 27,500 29,164 3,824 3,102 6,926 22,238 24%
Education & Training 2,880 1,393 3,000 4,500 4,553 - 4,553 (53) 101%
Travel 481 342 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 6,491 32,656 5,000 5,000 120 - 120 4,880 2%
Interfund Allocations 76,327 48,956 155,926 155,926 38,980 - 38,980 116,946 25%
Other Services & Charges 2,849 4,963 4,500 4,700 1,918 160 2,078 2,622 44%
Total Services & Charges 142,649 132,113 228,426 232,182 53,115 4,757 57,872 174,310 25%
Capital - - - - - - - - -
Total Expenditures 498,306 512,958 665,083 668,839 152,880 5,397 158,277 510,562 24%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
This department is funded by property tax revenue collected in the General Fund.
From 2020 to 2021, the salary caps for the following positions will increase: Executive Assistant to the City Clerk - increase 15% | Chief Deputy Clerk - increase 14% | Ordinance
Violations Bureau Clerk - increase 4.5%. City-wide, all salary caps will increase by 0.8% from 2020 to 2021. Printing and advertising includes $19,500 for required legal notices in the
newspaper to adverstise public meetings.
42
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Department Name Common Council Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 195,562 187,249 226,304 226,304 42,332 - 42,332 183,972 19%
Fringe Benefits 100,195 84,521 143,997 143,997 23,111 - 23,111 120,886 16%
Total Personnel 295,757 271,770 370,301 370,301 65,442 - 65,442 304,858 18%
Supplies 2,784 2,716 5,000 5,000 538 - 538 4,462 11%
Services & Charges
Professional Services 162,889 117,174 217,308 260,389 20,769 43,081 63,850 196,539 25%
Printing & Advertising 12,558 7,973 9,097 9,097 960 - 960 8,137 11%
Education & Training 496 2,069 12,000 3,470 - - - 3,470 0%
Travel 1,378 1,479 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - 34,153 1,255 16,186 15,417 236 15,653 533 97%
Interfund Allocations 56,532 42,336 54,938 54,938 13,736 - 13,736 41,202 25%
Other Services & Charges 3,764 4,091 14,010 8,540 739 - 739 7,801 9%
Total Services & Charges 237,616 209,275 318,608 362,620 51,621 43,317 94,938 267,682 26%
Capital - - - - - - - - -
Total Expenditures 536,158 483,761 693,909 737,921 117,601 43,317 160,918 577,002 22%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always
our highest priority.
This department is funded by property tax revenue collected in the General Fund.
The budget accounts for the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2021, the annual salary will be $20,256.
There is a small budget of $44,000 for interns. Professional services include $200k for legal services for the Council. $5,000 is budgeted for upgrades for the informal meeting room.
43
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Controller's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,619,488 1,353,939 1,445,027 1,445,027 317,104 - 317,104 1,127,923 22%
Fringe Benefits 502,640 480,160 540,798 540,798 111,906 - 111,906 428,893 21%
Total Personnel 2,122,128 1,834,099 1,985,825 1,985,825 429,009 - 429,009 1,556,816 22%
Supplies 14,283 14,013 16,420 16,825 4,411 37 4,447 12,378 26%
Services & Charges
Professional Services 51,168 43,980 55,000 86,900 13,550 42,350 55,900 31,000 64%
Printing & Advertising 327 1,203 2,000 2,000 855 291 1,146 854 57%
Education & Training 7,175 1,994 5,760 5,760 1,412 - 1,412 4,348 25%
Travel 12,343 2,045 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 784 2,254 1,100 1,100 103 - 103 997 9%
Interfund Allocations 228,287 303,227 193,433 193,433 48,353 - 48,353 145,080 25%
Other Services & Charges 33,225 14,429 11,585 11,585 6,485 - 6,485 5,100 56%
Total Services & Charges 333,308 369,132 274,878 306,778 70,759 42,641 113,400 193,379 37%
Capital - - - - - - - - -
Total Expenditures 2,469,719 2,217,244 2,277,123 2,309,428 504,179 42,678 546,857 1,762,573 24%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
This department is funded by property tax revenue collected in the General Fund.
87% of the Controller's Office budget is for the wages and benefits of its 22 full-time staff members which include payroll, purchasing, and accounting staff. Professional services
budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and ACFR preparation. Education and training budgeted
includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual
comprehensive financial report (ACFR), and legal notices in the newspaper.
In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101).
Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward.
44
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Human Resources Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 374,910 446,303 446,303 94,495 - 94,495 351,808 21%
Fringe Benefits - 139,389 170,653 170,653 39,976 - 39,976 130,677 23%
Total Personnel - 514,299 616,956 616,956 134,471 - 134,471 482,485 22%
Supplies - 642 750 750 36 - 36 714 5%
Services & Charges
Printing & Advertising - 999 7,060 6,560 - - - 6,560 0%
Education & Training - 795 3,200 3,200 - - - 3,200 0%
Travel - - 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance - 100 - 150 150 - 150 - 100%
Interfund Allocations - 79,317 97,478 97,478 24,371 - 24,371 73,107 25%
Other Services & Charges - 1,760 6,000 6,350 238 - 238 6,113 4%
Total Services & Charges - 82,972 116,738 116,738 24,759 - 24,759 91,980 21%
Capital - - - - - - - - -
Total Expenditures - 597,913 734,444 734,444 159,266 - 159,266 575,179 22%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training,
and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive
workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees.
This division is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources was separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources were transferred out of the
Controller's budget and budgeted in this division going forward.
45
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 165,515 226,777 226,777 45,177 - 45,177 181,600 20%
Fringe Benefits - 50,278 75,209 75,209 15,324 - 15,324 59,885 20%
Total Personnel - 215,793 301,986 301,986 60,502 - 60,502 241,485 20%
Supplies - 74 1,500 1,500 517 - 517 983 34%
Services & Charges
Professional Services - 14,260 80,000 156,624 16,596 66,878 83,474 73,150 53%
Printing & Advertising - 2,025 3,000 3,000 190 - 190 2,810 6%
Education & Training - 1,000 100,000 155,000 - - - 155,000 0%
Travel - - 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - 50 - - - - - - -
Interfund Allocations - 18,942 63,404 63,404 15,848 - 15,848 47,556 25%
Other Services & Charges - 2,843 8,500 8,500 102 - 102 8,398 1%
Total Services & Charges - 39,119 264,904 396,528 32,736 66,878 99,614 296,914 25%
Capital - - - - - - - - -
Total Expenditures - 254,986 568,390 700,014 93,755 66,878 160,633 539,382 23%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income - 400 - - - - - -
Donations - 50,000 - - - - - -
Total Revenue - 50,400 35,000 35,000 - - 35,000 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel (3 positions), supplies, and services associated with Diversity & Inclusion were
transferred out of the Controller's budget and budgeted in this division going forward.
The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance
on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities.
Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
46
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Human Rights Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 116,754 134,381 238,622 238,622 27,644 - 27,644 210,978 12%
Fringe Benefits 30,779 49,745 90,378 90,378 11,236 - 11,236 79,142 12%
Total Personnel 147,533 184,125 329,000 329,000 38,879 - 38,879 290,120 12%
Supplies 1,022 765 1,000 1,000 582 100 681 319 68%
Services & Charges
Professional Services 2,902 819 1,070 1,070 193 578 771 299 72%
Printing & Advertising - 347 1,571 1,571 - - - 1,571 0%
Education & Training 2,320 600 2,500 2,500 - - - 2,500 0%
Repairs & Maintenance 9,275 9,716 9,200 9,393 2,256 6,718 8,974 419 96%
Interfund Allocations 49,491 27,145 46,175 46,175 11,543 - 11,543 34,632 25%
Other Services & Charges 44,701 44,073 48,076 48,286 10,616 14,215 24,831 23,455 51%
Total Services & Charges 108,689 82,700 108,592 108,995 24,608 21,511 46,119 62,876 42%
Capital - - - - - - - - -
Total Expenditures 257,243 267,591 438,592 438,995 64,069 21,610 85,679 353,315 20%
Revenue
Other Income 39,613 30,069 30,000 30,000 30,000 30,000 - 100%
Total Revenue 39,613 30,069 30,000 30,000 30,000 30,000 - 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing,
public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The
Human Rights Commission provides keys to unlock the doors of discrimination.
In 2017, the South Bend Human Rights Commission entered into an interlocal agreement with St. Joseph County. In 2019, the South Bend Human Rights Commission handled 4,279
inquiries, both city and county. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls
for the County to reimburse HRC in the amount of $30,000 per year to support the costs associated with the increased caseload.
In 2021, the Director of Human Rights position was added back. The Director of Human Rights will serve on the senior leadership team of the Office of Diversity and Inclusion and
provide strategic leadership for the administration, operation, and functions of the Human Rights Commission in accordance with the City of South Bend Human Rights Ordinance
and St. Joseph County Human Rights Ordinance. The director shall manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims
in housing, employment, public accommodations, and education.
This division is funded by property tax revenue collected in the General Fund. Starting in 2019, as part of the interlocal agreement, St Joseph County will pay $30,000 a year to support
the HRC. Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human
Rights Federal Grant Fund (#258).
47
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Department Name Legal Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 798,210 907,628 996,152 996,152 228,871 - 228,871 767,281 23%
Fringe Benefits 251,604 298,375 345,475 345,475 80,803 - 80,803 264,672 23%
Total Personnel 1,049,814 1,206,003 1,341,627 1,341,627 309,675 - 309,675 1,031,953 23%
Supplies 1,771 3,568 3,550 3,550 96 - 96 3,454 3%
Services & Charges
Professional Services 475 1,440 2,550 2,550 - - - 2,550 0%
Printing & Advertising - 106 500 500 - - - 500 0%
Education & Training 10,998 8,063 11,000 11,021 84 21 105 10,916 1%
Travel 2,804 - 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance - 100 - - - - - - -
Interfund Allocations 96,719 62,820 174,889 174,889 43,723 - 43,723 131,166 25%
Other Services & Charges 14,804 16,929 18,800 20,029 3,985 11,812 15,797 4,232 79%
Total Services & Charges 125,800 89,458 212,739 213,989 47,792 11,833 59,625 154,364 28%
Capital - - - - - - - - -
Total Expenditures 1,177,385 1,299,029 1,557,916 1,559,166 357,563 11,833 369,396 1,189,771 24%
Revenue
Charges for Services 66,475 135,710 91,799 91,799 - - 91,799 0%
Other Income 394 - - - - - - -
Interfund Allocation Reimb 54,689 56,529 - - - - - -
Total Revenue 121,558 192,239 91,799 91,799 - - 91,799 0%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment
Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant
City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
86% of the Legal Department's budget is for the wages and benefits of its tweleve (12) full-time staff members and seasonal interns. From 2020 to 2021, the personnel budget
increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position
is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters.
Interfund allocations have increased as a result of a Worker's Compensation claim allocated to Legal between 2017-2019. All other items in the "Services and Charges" category have
been decreased.
48
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Engineering Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,630,795 1,680,220 1,816,881 1,816,881 403,607 - 403,607 1,413,274 22%
Fringe Benefits 515,864 588,063 645,176 645,176 143,350 1,113 144,463 500,713 22%
Total Personnel 2,146,659 2,268,284 2,462,057 2,462,057 546,957 1,113 548,070 1,913,987 22%
Supplies 12,665 5,144 22,700 22,700 831 - 831 21,869 4%
Services & Charges
Professional Services 139,573 151,673 150,000 361,831 53,732 160,091 213,823 148,009 59%
Printing & Advertising 3,520 1,872 8,535 9,567 546 495 1,041 8,526 11%
Education & Training 7,953 1,500 21,000 21,000 271 - 271 20,729 1%
Travel 9,682 3,762 15,250 15,273 368 23 391 14,882 3%
Repairs & Maintenance 4,840 5,718 26,500 26,500 2,650 - 2,650 23,850 10%
Interfund Allocations 365,366 418,440 567,032 567,032 141,755 - 141,755 425,277 25%
Debt Service Principal 14,637 10,755 8,259 8,259 2,238 - 2,238 6,021 27%
Debt Service Interest & Fees 407 194 624 624 34 - 34 590 5%
Other Services & Charges 18,918 12,314 21,300 21,741 216 587 803 20,938 4%
Total Services & Charges 564,896 606,228 818,500 1,031,827 201,810 161,195 363,005 668,822 35%
Capital - - - - - - - - -
Total Expenditures 2,724,221 2,879,656 3,303,257 3,516,584 749,598 162,308 911,906 2,604,678 26%
Revenue
Licenses & Permits 160,730 161,952 127,000 127,000 27,890 27,890 99,110 22%
Charges for Services 136,717 415,210 192,000 192,000 48,000 48,000 144,000 25%
Other Income 10,321 21,032 5,000 5,000 - - 5,000 0%
Interfund Allocation Reimb 1,400,059 1,436,881 1,449,233 1,449,233 362,303 362,303 1,086,930 25%
Total Revenue 1,707,827 2,035,075 1,773,233 1,773,233 438,193 438,193 1,335,040 25%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement
(ESA) agreement with the Department of Community Investment (DCI).
Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those
engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue.
The Engineering division's budget is primarily personnel costs. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for
permanent part-time engineers. Supplies include office supplies and supplies for engineers to perform field work. Professional Services include consulting and design services for
various Public Works projects.
49
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 81,071 85,683 85,548 85,548 - - - 85,548 0%
Fringe Benefits 26,572 27,950 28,965 28,965 - - - 28,965 0%
Total Personnel 107,643 113,634 114,513 114,513 - - - 114,513 0%
Supplies 3,934 23,361 1,250 1,338 - 88 88 1,250 7%
Services & Charges
Professional Services 37,201 74,584 53,000 79,902 - - - 79,902 0%
Printing & Advertising - - 675 675 - - - 675 0%
Education & Training 18 86 1,400 1,400 - - - 1,400 0%
Travel 201 - 2,162 2,162 - - - 2,162 0%
Interfund Allocations 19,234 9,740 20,146 20,146 5,035 - 5,035 15,111 25%
Other Services & Charges 3,487 12,760 6,000 6,000 - - - 6,000 0%
Total Services & Charges 60,142 97,171 83,383 110,285 5,035 - 5,035 105,250 5%
Capital - - - - - - - - -
Total Expenditures 171,719 234,165 199,146 226,136 5,035 88 5,123 221,013 2%
Revenue
Other Income - 9,299 - - - - - -
Total Revenue - 9,299 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of
Sustainability is a division of the Department of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates.
Professional services are for climate action and climate adaptation planning. Rate case participation will not be funded by Sustainability except for specific renewable or efficiency
actions at the Indiana Utility Regulatory Commission (IURC). No implementation activity or capital projects will be schedule for 2021. The Office of Sustainability will not install any
electric vehicle chargers, however intends to install, one per year thereafter for the next several years. Therefore showing a decrease in supplies, services and capital.
Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222).
50
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 244,129 225,247 263,032 263,032 52,839 - 52,839 210,193 20%
Fringe Benefits 40,651 37,207 57,140 57,140 8,895 - 8,895 48,245 16%
Total Personnel 284,780 262,454 320,172 320,172 61,734 - 61,734 258,438 19%
Supplies 43,669 10,067 30,850 30,850 402 - 402 30,448 1%
Services & Charges
Professional Services 12,054 31,982 44,051 58,392 5,460 8,881 14,341 44,051 25%
Printing & Advertising 594 139 1,200 1,200 - - - 1,200 0%
Education & Training 4,769 676 3,624 3,624 - - - 3,624 0%
Travel 10,609 726 10,006 10,006 - - - 10,006 0%
Repairs & Maintenance - - 400 400 - - - 400 0%
Other Services & Charges 1,125 1,755 7,180 7,180 841 - 841 6,339 12%
Total Services & Charges 29,151 35,278 66,461 80,802 6,301 8,881 15,182 65,620 19%
Capital - - - - - - - - -
Total Expenditures 357,600 307,799 417,483 431,824 68,437 8,881 77,318 354,506 18%
Revenue
Intergov./ Grants 117,240 176,231 177,238 177,238 47,362 47,362 129,876 27%
Interfund Transfers In 135,000 105,000 120,000 120,000 30,000 30,000 90,000 25%
Total Revenue 252,240 281,231 297,238 297,238 77,362 77,362 219,876 26%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps
members. This is a division of the Department of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and interfund transfers in from City departments that benefit from the
AmeriCorps program.
• Living Allowance line item = largest increase. Due to 1) additional members awarded by AmeriCorps and 2) assumed 10% increase in living allowance beginning in Sept. 2021 (to be
covered by increase in grant award June 2021). Additional members will serve in DCI, SBFD, and other depts. Additional members have minimal impact on program overhead or
staffing costs.
• Supplies, services and charges decrease as program becomes established and startup tasks and purchases have been completed.
• AmeriCorps is a reimbursement grant, so the City is required to budget for the total cost of the program. While the program grows to serve more residents and provide capacity to
more City programs, the proportion of expenses reimbursed by a grant increases every year. In other words, the percent of total costs that the City matches decreases every year.
51
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Department Name Police Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 17,218,225 15,563,454 16,627,644 16,627,644 3,829,406 - 3,829,406 12,798,238 23%
Fringe Benefits 5,275,228 5,423,162 5,468,221 5,468,221 1,387,960 - 1,387,960 4,080,261 25%
Total Personnel 22,493,452 20,986,615 22,095,865 22,095,865 5,217,366 - 5,217,366 16,878,499 24%
Supplies 905,823 767,165 1,152,960 1,208,016 206,963 116,048 323,011 885,005 27%
Services & Charges
Professional Services 657,704 765,305 710,000 754,266 85,013 8,697 93,710 660,556 12%
Printing & Advertising - 3,288 24,721 24,721 3,330 - 3,330 21,391 13%
Utilities 185,066 170,952 174,408 174,408 41,794 - 41,794 132,614 24%
Education & Training 350 426 - - 99 - 99 (99) -
Travel 1,339 1,648 250 250 - - - 250 0%
Repairs & Maintenance 906,259 871,987 980,199 1,013,972 252,363 9,224 261,587 752,385 26%
Interfund Allocations 4,333,272 3,651,431 4,863,457 4,863,457 1,215,865 - 1,215,865 3,647,592 25%
Debt Service Principal 137,083 139,178 141,306 141,306 70,385 - 70,385 70,921 50%
Debt Service Interest & Fees 5,837 3,742 1,616 1,616 1,076 - 1,076 540 67%
Grants & Subsidies 3,026 5,635 57,000 57,000 2,307 2,400 4,707 52,293 8%
Other Services & Charges 252,846 272,619 349,908 377,228 122,610 24,864 147,475 229,753 39%
Interfund Transfers Out 26,423 - - - - - - - -
Total Services & Charges 6,509,206 5,886,212 7,302,865 7,408,224 1,794,842 45,185 1,840,027 5,568,196 25%
Capital 102,885 - - - - - - - -
Total Expenditures 30,011,366 27,639,992 30,551,690 30,712,105 7,219,171 161,234 7,380,404 23,331,700 24%
Revenue
Charges for Services - 8,316 - - - - - -
Other Income 613,356 655,931 457,000 457,000 36,415 36,415 420,585 8%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In - 1,547,272 - - - - - -
Total Revenue 613,356 2,211,518 464,500 464,500 36,415 36,415 428,085 8%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build
and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the
University of Notre Dame police officers.
In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
2021 Changes to Budgeted Personnel
+1 Crime Resource Specialist, +2 Police Recruits, –5 Sworn Officers, –2 Records Clerk Positions (eliminate third shift of Records Division and close overnight, dedicated phone with
direct line to 911 center will be available for emergencies), –1 Director of Civilian Services
Supplies
• Taser purchases - $110,000 per year until 2023
Services & Charges
• ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police
to gunfire.
• Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021.
• Grants & Subsidies - Increase for the expansion of the Police Athletic League (PAL) Program. Funding for the PAL Program is also budgeted in the C.O.P.S. M.O.R.E. Grant Fund
(#295).
52
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 395,207 463,759 463,759 88,432 - 88,432 375,327 19%
Fringe Benefits - 142,250 167,982 167,982 30,434 - 30,434 137,548 18%
Total Personnel - 537,456 631,741 631,741 118,866 - 118,866 512,875 19%
Supplies - 15,373 17,000 18,113 5,143 1,500 6,643 11,470 37%
Services & Charges
Professional Services - 8 - - - - - - -
Interfund Allocations - - 148,571 148,571 37,142 - 37,142 111,429 25%
Other Services & Charges - - - - - - - - -
Total Services & Charges - 8 148,571 148,571 37,142 - 37,142 111,429 25%
Capital - - - - - - - - -
Total Expenditures - 552,838 797,312 798,425 161,151 1,500 162,651 635,774 20%
Revenue
Charges for Services - 7,756 - - 5,144 5,144 (5,144) -
Total Revenue - 7,756 - - 5,144 5,144 (5,144) -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for
services and billable charges are determined.
Personnel & Supplies
In 2020, seven (7) existing positions were transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget
from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab.
Lab Information Management System (LIMS)
In order to manage the workflow and be able to bill other agencies, the City received a grant in 2020 to purchase a Lab Information Management System (LIMS) software solution.
LIMS tracks the chain of custody of evidence, test results, and other lab information. In 2020, the City was also awarded a grant to purchase a new lab microscope. The new
microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope.
Interfund Allocations
Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation.
53
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Department Name Fire Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 12,884,584 16,374,216 16,126,290 16,126,290 3,571,082 - 3,571,082 12,555,208 22%
Fringe Benefits 3,938,049 5,397,609 5,452,133 5,452,133 1,381,804 - 1,381,804 4,070,329 25%
Total Personnel 16,822,632 21,771,825 21,578,423 21,578,423 4,952,886 - 4,952,886 16,625,537 23%
Supplies 585,336 591,801 666,391 711,569 152,033 66,194 218,227 493,342 31%
Services & Charges
Professional Services 294,517 233,686 204,000 217,298 29,580 19,852 49,432 167,865 23%
Printing & Advertising - 2,063 22,214 22,430 930 886 1,815 20,615 8%
Utilities 287,600 293,257 340,000 340,000 92,462 - 92,462 247,538 27%
Education & Training 51,604 67,844 73,000 73,000 34,565 227 34,792 38,208 48%
Travel 38,139 6,318 20,500 20,771 - 271 271 20,500 1%
Repairs & Maintenance 1,042,780 1,159,796 1,032,000 1,054,720 222,889 32,813 255,702 799,018 24%
Interfund Allocations 1,979,778 1,890,530 2,493,373 2,493,373 623,335 - 623,335 1,870,038 25%
Other Services & Charges 5,702 39,047 38,500 41,237 14,774 5,277 20,052 21,186 49%
Interfund Transfers Out 608,052 - - - - - - - -
Total Services & Charges 4,308,172 3,692,540 4,223,587 4,262,828 1,018,535 59,326 1,077,862 3,184,968 25%
Capital - - - - - - - - -
Total Expenditures 21,716,141 26,056,166 26,468,401 26,552,821 6,123,455 125,520 6,248,975 20,303,847 24%
Revenue
Intergov./ Grants 302,484 14,866 - - - - - -
Licenses & Permits - 19,227 24,000 24,000 4,495 4,495 19,505 19%
Charges for Services 409 337 4,500 4,500 113 113 4,387 3%
Donations 345 420 87,800 87,800 - - 87,800 0%
Other Income 11,447 6,033 1,000 1,000 13 13 987 1%
Interfund Transfers In - 3,474,135 707,215 707,215 607,079 607,079 100,136 86%
Total Revenue 314,685 3,515,018 824,515 824,515 611,699 611,699 212,815 74%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
2021 is the fourth year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2020 to 2021 is reflected. The South Bend Fire Department conducts
recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian
recruit positions for 21 weeks.
- In 2021, the Community Paramedic Program will continue to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the
emergency room. This program proved to be very successful and an additional position was added in 2020 to expand the program and work with even more citizens to prevent
unnecessary calls and trips to the emergency room.
- In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously
accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures
related to billing are accounted for in separate division in the General Fund.
- Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287).
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees.
In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
54
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Fire Training Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Supplies - 13,842 5,000 5,000 772 - 772 4,228 15%
Services & Charges
Utilities - 5,729 33,000 33,000 3,510 - 3,510 29,490 11%
Repairs & Maintenance - 10,605 110,000 110,000 635 - 635 109,365 1%
Total Services & Charges - 16,334 143,000 143,000 4,144 - 4,144 138,855 3%
Capital - - - - - - - - -
Total Expenditures - 30,175 148,000 148,000 4,917 - 4,917 143,083 3%
Revenue
Charges for Services - 1,050 50,000 50,000 - - 50,000 0%
Total Revenue - 1,050 50,000 50,000 - - 50,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training.
This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training
Center. Recruitment Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade
can be seen in the Fire Station #9 Bond Capital Fund (#451).
55
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 138,124 150,859 150,859 33,132 - 33,132 117,727 22%
Fringe Benefits - 75,881 75,932 75,932 19,155 - 19,155 56,777 25%
Total Personnel - 214,005 226,791 226,791 52,287 - 52,287 174,504 23%
Supplies - 232,073 332,900 339,032 109,548 13,374 122,922 216,109 36%
Services & Charges
Professional Services - 14,058 80,610 80,735 5,167 9,348 14,515 66,220 18%
Printing & Advertising - 220 12,200 12,200 - - - 12,200 0%
Education & Training - 66,239 4,000 4,000 1,755 8,019 9,774 (5,774) 244%
Repairs & Maintenance - 2,640 133,600 133,600 520 3,184 3,704 129,896 3%
Interfund Allocations - 10,159 - - - - - - -
Other Services & Charges - 52,907 20,000 20,000 12,729 - 12,729 7,271 64%
Total Services & Charges - 146,224 250,410 250,535 20,171 20,551 40,722 209,813 16%
Capital - - - - - - - - -
Total Expenditures - 592,302 810,101 816,358 182,006 33,925 215,931 600,426 26%
Revenue
Charges for Services - 3,491,328 3,593,000 3,593,000 662,477 662,477 2,930,523 18%
Fines, Forfeitures, and Fees - - - - 11 11 (11) -
Other Income - 186 - - - - - -
Total Revenue - 3,491,515 3,593,000 3,593,000 662,488 662,488 2,930,512 18%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its
own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund
simplified accounting.
This budget covers the cost of four (4) EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative
maintenance and repairs to EMS equipment.
Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire
Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
56
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 381,917 285,767 539,806 539,806 82,336 - 82,336 457,470 15%
Fringe Benefits 147,033 131,601 230,491 231,051 42,454 560 43,014 188,037 19%
Total Personnel 528,950 417,368 770,297 770,857 124,789 560 125,349 645,507 16%
Supplies 20,954 22,110 25,000 25,200 3,992 528 4,520 20,680 18%
Services & Charges
Professional Services 2,160 2,518 10,200 15,673 - 5,473 5,473 10,200 35%
Printing & Advertising 43,730 15,702 60,000 72,973 2,050 12,895 14,944 58,029 20%
Utilities 128,031 112,645 139,100 139,100 24,625 - 24,625 114,475 18%
Education & Training 2,938 - - - - - - - -
Travel 5,648 1,469 - - - - - - -
Repairs & Maintenance 85,650 34,268 100,000 106,965 6,700 35,837 42,537 64,428 40%
Interfund Allocations 240,405 210,875 237,973 237,973 59,494 - 59,494 178,479 25%
Other Services & Charges 10,358 11,433 18,350 19,833 5,260 4,816 10,076 9,757 51%
Interfund Transfers Out - 175,579 - - - - - - -
Total Services & Charges 518,920 564,488 565,623 592,516 98,128 59,020 157,149 435,368 27%
Capital 22,230 - - - - - - - -
Total Expenditures 1,091,053 1,003,966 1,360,920 1,388,573 226,910 60,109 287,018 1,101,555 21%
Revenue
Charges for Services 1,220,096 317,745 700,000 700,000 1,293 1,293 698,707 0%
Other Income 46,536 5,930 25,000 25,000 1 1 24,999 0%
Interfund Allocation Reimb - 40,118 86,746 86,746 21,685 21,685 65,061 25%
Interfund Transfers In - 55,367 - - - - - -
Total Revenue 1,266,632 419,160 811,746 811,746 22,979 22,979 788,767 3%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the
Department of Venues, Parks & Arts.
This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the
remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00
deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the
Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement.
There are many Personnel changes in 2021. The Manager I-Assistant Box Office position is not funded and was eliminated. The Manager-Assistant Facility Operations position was
transferred from the Palais Royale Division to the Morris PAC Division (within the General Fund #101). The Marketing Manager position was transferred back from the VPA
Experience Division to the Morris PAC Division (from Fund #201 to #101). The Manager Facility Operations (MPAC) position will continue to be paid out of the Morris PAC
Division and the associated wages and benefits will be 100% allocated back to the Parking Garage Fund (#601). The General Manager-Venues position will continue to be paid out of
the Century Center Operations Fund (#670) and the associated wages and benefits will be allocated back to the Morris PAC Division at 50% (this expense is part of interfund
allocations).
In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris Performing Arts Center was shut down for several months during 2020 and several employees were furloughed. As a result, 2020 actual
expenditures for wages & benefits were much lower as compared to prior years.
57
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 88,606 28,543 - - - - - - -
Fringe Benefits 49,675 28,243 - - - - - - -
Total Personnel 138,282 56,786 - - - - - - -
Supplies 5,181 5,031 5,000 5,000 307 307 614 4,386 12%
Services & Charges
Printing & Advertising 21,346 3,693 - 300 - 300 300 - 100%
Utilities 88,730 80,505 92,000 92,000 22,512 - 22,512 69,488 24%
Repairs & Maintenance 54,179 26,223 61,000 68,409 4,348 21,222 25,570 42,839 37%
Interfund Allocations 48,511 43,637 45,407 45,407 11,360 - 11,360 34,047 25%
Other Services & Charges 2,181 5,539 14,640 14,640 1,771 11,014 12,784 1,856 87%
Total Services & Charges 214,947 159,596 213,047 220,756 39,991 32,535 72,526 148,230 33%
Capital - - - - - - - - -
Total Expenditures 358,410 221,414 218,047 225,756 40,298 32,842 73,140 152,616 32%
Revenue
Charges for Services 197,585 88,843 42,000 142,400 42,073 42,073 100,327 30%
Other Income 18,694 4,966 100,400 - - - - -
Total Revenue 216,280 93,809 142,400 142,400 42,073 42,073 100,327 30%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space. Other Income is the reimbursement from the
caterer for utilities and LaSalle Grill for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris
Performing Arts Center budget (within the same fund) and one position was eliminated (Administrative Assistant I). All utilities are paid for by the City and will be reimbursed by the
caterer (included in the Other Income). All other expenses were reduced or eliminated.
58
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 724,548 724,548 2,316,702 24%
Intergov./ Grants - - - - 118,046 118,046 (118,046) -
Licenses & Permits 3,150 300 3,000 3,000 250 250 2,750 8%
Charges for Services 253,301 290,475 232,670 232,670 26,915 26,915 205,756 12%
Interest Earnings 165,725 39,751 26,878 26,878 6,676 6,676 20,202 25%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 5,300 4,895 4,895 405 92%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 37,537 37,537 112,626 25%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 874,997 874,997 2,625,003 25%
Total Revenue 7,663,825 10,238,117 6,959,261 6,959,261 1,793,863 1,793,863 5,165,398 26%
Expenditures by Activity
Streets / Traffic & Lighting 9,441,018 7,154,221 7,146,111 8,947,037 3,644,430 515,187 4,159,617 4,787,420 46%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 366,301 279,193 645,495 1,306,984 33%
Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 4,010,731 794,380 4,805,111 6,094,404 44%
Expenditures by Type
Personnel
Salaries & Wages 2,602,952 2,715,345 2,994,880 2,992,926 816,627 - 816,627 2,176,299 27%
Fringe Benefits 970,717 1,138,382 1,240,258 1,242,212 353,374 - 353,374 888,838 28%
Total Personnel 3,573,668 3,853,726 4,235,138 4,235,138 1,170,000 - 1,170,000 3,065,137 28%
Supplies 1,080,335 1,065,253 764,833 850,775 477,749 39,716 517,465 333,309 61%
Services & Charges
Professional Services 645,007 255,097 483,476 955,664 193,695 279,193 472,888 482,776 49%
Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20%
Utilities 49,037 44,364 48,231 48,231 18,013 - 18,013 30,218 37%
Education & Training 9,540 13,900 15,000 15,000 645 - 645 14,355 4%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 424,771 699,746 555,941 593,229 317,320 34,932 352,252 240,977 59%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 354,939 - 354,939 1,064,817 25%
Debt Service Principal 734,901 590,097 920,461 920,461 327,222 - 327,222 593,239 36%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 12,565 - 12,565 34,680 27%
Other Services & Charges 177,033 165,904 128,070 129,658 1,837 539 2,375 127,283 2%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,217,408 3,335,174 3,626,430 4,137,494 1,226,873 314,664 1,541,538 2,595,956 37%
Capital 64,316 102,840 - 1,676,108 1,136,108 440,000 1,576,108 100,000 94%
Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 4,010,731 794,380 4,805,111 6,094,402 44%
Net Surplus / (Deficit) (3,271,902) 1,881,123 (1,667,140) (3,940,254) (2,216,868) (3,011,248)
Beginning Cash Balance 7,993,003 4,743,203 6,607,820
Cash Adjustments 22,101 (16,506) -
Ending Cash Balance 4,743,203 6,607,820 2,667,566 4,294,071
Cash Reserves Target 2,733,932 2,089,248 2,724,879
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the
Department of Public Works.
• Streets: The Streets Division repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to
plowing snow in the winter. Additionally, Streets maintains around 398 miles of alley surface. Also operating under the Streets Division is Unit 211, a 24/7 response vehicle that works
with the South Bend Police Department and the South Bend Fire Department for emergencies.
• Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction
areas for the Offices of Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up
traffic control for events. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc.
• Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the
locations to be reviewed by Engineering for bidding as a public works project.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. Gas tax
revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors.
Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. In April 2017,
Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge
taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to
changes to the State's distribution formula which keeps more funds at the State level. As this fund's revenues decrease, the City continues to use income tax revenues to support the
current level of street maintenance and repair, transferring funds from County Option Income Tax Fund (#404).
Streets Division - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets
earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the
Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at
$400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251).
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work
production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019.
59
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name MVH Restricted Fund Fund Number 266
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 724,548 724,548 2,316,702 24%
Interest Earnings 15,007 12,589 187 187 1,754 1,754 (1,567) 938%
Total Revenue 3,224,058 2,997,747 3,041,437 3,041,437 726,302 726,302 2,315,135 24%
Expenditures by Type
Personnel
Salaries & Wages 290,561 221,144 353,095 353,095 - - - 353,095 0%
Fringe Benefits 148,185 103,529 140,277 140,277 - - - 140,277 0%
Total Personnel 438,746 324,673 493,372 493,372 - - - 493,372 0%
Supplies 1,355,841 1,165,290 1,189,768 1,205,112 75,816 94,790 170,606 1,034,506 14%
Services & Charges
Professional Services - - - 250,000 - 249,700 249,700 300 100%
Repairs & Maintenance 774,629 1,042,462 1,358,110 1,512,302 180,653 406,209 586,863 925,440 39%
Total Services & Charges 774,629 1,042,462 1,358,110 1,762,302 180,653 655,909 836,562 925,740 47%
Capital - - - 15,800 - 15,800 15,800 - 100%
Total Expenditures 2,569,216 2,532,426 3,041,250 3,476,587 256,470 766,499 1,022,969 2,453,618 29%
Net Surplus / (Deficit) 654,842 465,321 187 (435,150) 469,832 (296,667)
Beginning Cash Balance - 650,402 1,126,297
Cash Adjustments (4,440) 10,574 -
Ending Cash Balance 650,402 1,126,297 691,147 1,618,356
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund receives gas tax and wheel tax revenue from the State of Indiana. This fund
receives gas tax and wheel tax revenue from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which
takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed
monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
60
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,418,102 5,970,315 6,082,500 6,082,500 1,449,096 1,449,096 4,633,404 24%
Intergov./ Grants - - - - 118,046 118,046 (118,046) -
Licenses & Permits 3,150 300 3,000 3,000 250 250 2,750 8%
Charges for Services 253,301 290,475 232,670 232,670 26,915 26,915 205,756 12%
Interest Earnings 180,733 52,340 27,065 27,065 8,430 8,430 18,635 31%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 5,300 4,895 4,895 405 92%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 37,537 37,537 112,626 25%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 874,997 874,997 2,625,003 25%
Total Revenue 10,887,884 13,235,863 10,000,698 10,000,698 2,520,165 2,520,165 7,480,533 25%
Expenditures by Fund
Motor Vehicle Highway (#202) 10,935,727 8,356,994 8,626,401 10,899,515 4,010,731 794,380 4,805,111 6,094,404 44%
MVH Restricted (#266)2,569,216 2,532,426 3,041,250 3,476,587 256,470 766,499 1,022,969 2,453,618 29%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,376,102 4,267,201 1,560,879 5,828,080 8,548,022 41%
Expenditures by Activity
Streets / Traffic & Lighting 12,010,234 9,686,646 10,187,361 12,423,623 3,900,900 1,281,686 5,182,585 7,241,038 42%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 366,301 279,193 645,495 1,306,984 33%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,376,102 4,267,201 1,560,879 5,828,080 8,548,022 41%
Expenditures by Type
Personnel
Salaries & Wages 2,893,512 2,936,488 3,347,975 3,346,021 816,627 - 816,627 2,529,394 24%
Fringe Benefits 1,118,902 1,241,911 1,380,535 1,382,489 353,374 - 353,374 1,029,115 26%
Total Personnel 4,012,414 4,178,400 4,728,510 4,728,510 1,170,000 - 1,170,000 3,558,509 25%
Supplies 2,436,176 2,230,544 1,954,601 2,055,887 553,566 134,506 688,072 1,367,815 33%
Services & Charges
Professional Services 645,007 255,097 483,476 1,205,664 193,695 528,893 722,588 483,076 60%
Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20%
Utilities 49,037 44,364 48,231 48,231 18,013 - 18,013 30,218 37%
Education & Training 9,540 13,900 15,000 15,000 645 - 645 14,355 4%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 1,199,400 1,742,208 1,914,051 2,105,532 497,973 441,141 939,115 1,166,417 45%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 354,939 - 354,939 1,064,817 25%
Debt Service Principal 734,901 590,097 920,461 920,461 327,222 - 327,222 593,239 36%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 12,565 - 12,565 34,680 27%
Other Services & Charges 177,033 165,904 128,070 129,658 1,837 539 2,375 127,283 2%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,992,037 4,377,636 4,984,540 5,899,797 1,407,527 970,573 2,378,100 3,521,696 40%
Capital 64,316 102,840 - 1,691,908 1,136,108 455,800 1,591,908 100,000 94%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,376,102 4,267,201 1,560,879 5,828,080 8,548,020 41%
Net Surplus / (Deficit) (2,617,060) 2,346,444 (1,666,953) (4,375,404) (1,747,036) (3,307,915)
Beginning Cash Balance 7,993,003 5,393,605 7,734,117
Cash Adjustments 17,661 (5,932) -
Ending Cash Balance 5,393,605 7,734,117 3,358,713 5,912,427
Motor Vehicle Highway Budget Summary - Fund 202 & 266
61
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Local Road & Street Fund Number 251
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,858,579 1,781,618 1,539,462 1,539,462 466,588 466,588 1,072,874 30%
Intergov./ Grants 117,020 101,082 350,000 350,000 144,912 144,912 205,088 41%
Interest Earnings 132,553 43,781 7,007 7,007 5,140 5,140 1,867 73%
Other Income 38,375 18,968 - - - - - -
Interfund Transfers In 2,500,000 - - - - - - -
Total Revenue 4,646,528 1,945,448 1,896,469 1,896,469 616,640 616,640 1,279,829 33%
Expenditures by Type
Supplies 63,646 4,468 350,000 400,548 3,709 51,529 55,238 345,310 14%
Services & Charges
Professional Services 175,032 200,078 80,000 760,276 47,211 475,803 523,014 237,262 69%
Repairs & Maintenance 376,289 795,967 - 737,974 59,803 468,202 528,004 209,970 72%
Other Services & Charges 5,000 2,094 15,000 15,000 400 5,447 5,847 9,153 39%
Interfund Transfers Out 617,569 1,000,000 2,000,000 2,000,000 499,997 - 499,997 1,500,003 25%
Total Services & Charges 1,173,890 1,998,139 2,095,000 3,513,250 607,411 949,452 1,556,863 1,956,388 44%
Capital 2,095,286 1,552,078 300,000 915,452 321,680 345,563 667,243 248,209 73%
Total Expenditures 3,332,822 3,554,685 2,745,000 4,829,250 932,800 1,346,544 2,279,344 2,549,907 47%
Net Surplus / (Deficit) 1,313,706 (1,609,236) (848,531) (2,932,781) (316,160) (1,662,704)
Beginning Cash Balance 3,919,938 5,233,148 3,632,884
Cash Adjustments (495) 8,971 -
Ending Cash Balance 5,233,148 3,632,884 700,102 3,318,872
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance,
restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare
projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed
by the State, which takes into account population, road and street mileage and other factors. This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019,
$2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement
Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There
is no cash reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements. Outsourced paving expenses will be reduced in this fund for 2021 as those
expenses can be covered by the infrastructure bond.
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund
(#265). The transfer from this fund will be suspended in 2021 and the matching portion will be covered by the proposed new infrastructure bond (TBD). In 2022, this fund will
resume the $1,000,000 matching transfer.
Cash Reserves Target
No reserve requirement
62
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 144,097 - - - - - -
Interest Earnings 10,922 1,257 129 129 378 378 (249) 293%
Other Income 92,453 - - - 1,500 1,500 (1,500) -
Total Revenue 103,375 145,354 129 129 1,878 1,878 (1,749) 1456%
Expenditures by Type
Services & Charges
Professional Services 257,469 17,856 - 6,004 3,762 2,242 6,004 - 100%
Total Services & Charges 257,469 17,856 - 6,004 3,762 2,242 6,004 - 100%
Capital 434,025 31,938 - 103,459 20,166 83,293 103,459 - 100%
Total Expenditures 691,494 49,793 - 109,463 23,927 85,536 109,463 - 100%
Net Surplus / (Deficit) (588,119) 95,560 129 (109,334) (22,049) (107,585)
Beginning Cash Balance 757,509 170,735 266,588
Cash Adjustments 1,345 293 -
Ending Cash Balance 170,735 266,588 157,254 244,539
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure
expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into
the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated once all funds are spent.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
63
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 553,253 1,102,365 1,000,000 1,000,000 - - 1,000,000 0%
Interest Earnings 10,466 7,642 10 10 1,805 1,805 (1,795) 18046%
Other Income - - - - - - - -
Interfund Transfers In 553,253 1,522,365 1,000,000 1,000,000 - - 1,000,000 0%
Total Revenue 1,116,972 2,632,372 2,000,010 2,000,010 1,805 1,805 1,998,205 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 996,856 1,691,081 2,000,000 3,395,480 1,138,240 1 1,138,241 2,257,239 34%
Other Services & Charges - - - - - - - - -
Transfers Out - - - - - - - - -
Total Services & Charges 996,856 1,691,081 2,000,000 3,395,480 1,138,240 1 1,138,241 2,257,239 34%
Capital - - - - - - - - -
Total Expenditures 996,856 1,691,081 2,000,000 3,395,480 1,138,240 1 1,138,241 2,257,239 34%
Net Surplus / (Deficit) 120,116 941,291 10 (1,395,470) (1,136,436) (1,136,436)
Beginning Cash Balance 329,373 449,431 1,391,493
Cash Adjustments (58) 770 -
Ending Cash Balance 449,431 1,391,493 (3,977) 615,090
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts (SBOA).
- Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020/2021 the City is seeking $1 million in grant funding for each year. In 2020, the matching portion will be funded by an interfund transfer from Local Road & Street Fund
(#251). In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements which will also fund the $1,000,000 matching portion for 2021. In 2022,
Local Road & Street Fund (#251) will resume the interfund transfer match.
This fund also receives revenue from interest earned on the fund's cash balance.
2021 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching
Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public
Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
64
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 668 - - - - - -
Interest Earnings 69,658 17,411 7,533 7,533 2,059 2,059 5,474 27%
Other Income 584,181 493,328 493,329 493,329 246,664 246,664 246,665 50%
Total Revenue 653,840 511,407 500,862 500,862 248,723 248,723 252,139 50%
Expenditures by Type
Supplies - - 450,000 450,000 - - - 450,000 0%
Services & Charges
Professional Services 1,502 108,890 - 96,265 6,587 89,678 96,265 - 100%
Repairs & Maintenance 710,820 44,201 - 97,898 - 97,898 97,898 - 100%
Interfund Transfers Out - 522,365 - - - - - - -
Total Services & Charges 712,322 675,455 - 194,163 6,587 187,576 194,163 - 100%
Capital 513,712 649,253 - 102,896 922 101,973 102,896 - 100%
Total Expenditures 1,226,034 1,324,708 450,000 747,059 7,510 289,549 297,059 450,000 40%
Net Surplus / (Deficit) (572,194) (813,301) 50,862 (246,197) 241,213 (48,336)
Beginning Cash Balance 2,765,949 2,195,972 1,386,436
Cash Adjustments 2,216 3,765 -
Ending Cash Balance 2,195,972 1,386,436 1,140,239 1,627,649
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a
member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make
expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-
13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this
section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.”
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid
off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
The 2020 adopted budget was $500,000. The 2020 amended budget includes open purchase orders carried forward from 2019 for active capital improvement projects. Therefore, the
overall decrease of $1.2M reflects open projects which most likely will close out in 2020. Also, in 2020, this fund budgeted for the Local Public Agency (LPA) Project Corby-Ironwood-
Rockne intersection improvement consisting of reconstruction of the existing signalized intersection.
For 2021, $450,000 is budgeted for the Streets Division to use for street paving materials.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
65
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,463,922 5,656,106 5,506,237 5,506,237 1,561,488 1,561,488 3,944,749 28%
Interest Earnings 12,252 2,362 - - 175 175 (175) -
Other Income 13,220 98,540 45,500 45,500 - - 45,500 0%
Interfund Transfers In - 250,000 965,000 - - - - -
Total Revenue 5,489,395 6,007,008 6,516,737 5,551,737 1,561,663 1,561,663 3,990,074 28%
Expenditures by Type
Personnel
Salaries & Wages 1,030,068 1,151,775 1,146,617 1,146,617 244,767 - 244,767 901,850 21%
Fringe Benefits 421,865 491,924 521,476 521,476 116,105 - 116,105 405,371 22%
Total Personnel 1,451,934 1,643,699 1,668,093 1,668,093 360,872 - 360,872 1,307,221 22%
Supplies 254,413 328,387 472,330 474,822 91,461 2,492 93,953 380,869 20%
Services & Charges
Printing & Advertising - 504 5,193 5,193 - - - 5,193 0%
Education & Training 975 - 20,000 20,000 - - - 20,000 0%
Travel 1,137 - 9,900 9,900 - - - 9,900 0%
Repairs & Maintenance 810,289 1,156,210 995,000 995,000 210,842 - 210,842 784,158 21%
Interfund Allocations 998,406 958,978 1,185,129 1,185,129 296,280 - 296,280 888,849 25%
Other Services & Charges 998,584 1,199,086 1,114,933 1,116,348 243,260 792,333 1,035,593 80,755 93%
Interfund Transfers Out 1,053,026 979,213 1,065,255 1,065,255 296,295 - 296,295 768,960 28%
Total Services & Charges 3,862,416 4,293,991 4,395,410 4,396,825 1,046,677 792,333 1,839,010 2,557,815 42%
Capital - - - - - - - - -
Total Expenditures 5,568,762 6,266,076 6,535,833 6,539,740 1,499,010 794,825 2,293,835 4,245,905 35%
Net Surplus / (Deficit) (79,367) (259,069) (19,096) (988,003) 62,653 (732,172)
Beginning Cash Balance 525,571 449,145 87,032
Cash Adjustments 2,941 (103,044) -
Ending Cash Balance 449,145 87,032 (900,970) 19,814
Cash Reserves Target 556,876 626,608 653,974
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service.
Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a
trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15). At the end of 2020,
the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The
loan must be repaid by June 30, 2021.
Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional
yard waste totes and overtime wages. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee
increase to cover expenses. Year after year, expenses have continued to increase but revenues have not.
Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The
City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
66
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 5,423 946 - - 17 17 (17) -
Debt Proceeds - 375,000 - - - - - -
Interfund Transfers In 1,053,026 979,213 1,065,255 1,065,255 296,295 296,295 768,960 28%
Total Revenue 1,058,449 1,355,159 1,065,255 1,065,255 296,311 296,311 768,943 28%
Expenditures by Type
Services & Charges
Debt Service Principal 970,891 927,626 1,002,558 1,002,558 302,501 - 302,501 700,057 30%
Debt Service Interest & Fees 67,113 51,027 62,697 62,697 6,926 - 6,926 55,771 11%
Total Services & Charges 1,038,004 978,653 1,065,255 1,065,255 309,427 - 309,427 755,828 29%
Capital - 53,416 - 375,000 - 375,000 375,000 - 100%
Total Expenditures 1,038,004 1,032,069 1,065,255 1,440,255 309,427 375,000 684,427 755,828 48%
Net Surplus / (Deficit) 20,445 323,090 - (375,000) (13,116) (388,116)
Beginning Cash Balance 44,494 64,925 388,126
Cash Adjustments (15) 111 -
Ending Cash Balance 64,925 388,126 13,126 375,010
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased
through capital leases which are usually paid off over 5 years.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period. The principal and interest expense budgeted is for capital lease payments for the trucks.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
67
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 18,428,418 19,530,007 18,768,653 18,768,653 4,519,266 4,519,266 14,249,387 24%
Interest Earnings 89,938 29,477 21,605 21,605 6,720 6,720 14,885 31%
Other Income 37,155 30,256 42,500 42,500 6,434 6,434 36,066 15%
Interfund Allocation Reimb 1,734,889 1,788,327 1,856,424 1,856,424 464,106 464,106 1,392,318 25%
Interfund Transfers In 159,826 83,727 103,534 103,534 8,123 8,123 95,411 8%
Total Revenue 20,450,225 21,461,793 20,792,716 20,792,716 5,004,649 5,004,649 15,788,067 24%
Expenditures by Type
Personnel
Salaries & Wages 3,287,529 3,387,258 3,694,444 3,694,444 793,348 - 793,348 2,901,096 21%
Fringe Benefits 1,287,012 1,442,985 1,532,758 1,532,758 360,104 - 360,104 1,172,654 23%
Total Personnel 4,574,540 4,830,243 5,227,202 5,227,202 1,153,452 - 1,153,452 4,073,750 22%
Supplies 1,499,242 1,266,625 1,430,772 1,595,114 349,448 197,283 546,732 1,048,383 34%
Services & Charges
Professional Services 891,024 850,848 676,560 954,969 97,817 280,967 378,785 576,184 40%
Printing & Advertising 1,165 2,209 10,359 10,779 729 - 729 10,051 7%
Utilities 769,708 752,924 823,700 823,700 180,874 - 180,874 642,826 22%
Education & Training 10,627 10,322 32,675 32,675 1,200 450 1,650 31,025 5%
Travel 2,386 2,754 18,750 18,750 - - - 18,750 0%
Repairs & Maintenance 321,740 388,841 475,200 627,467 69,304 205,817 275,122 352,345 44%
Interfund Allocations 1,979,352 2,184,334 2,267,793 2,267,793 566,946 - 566,946 1,700,847 25%
Debt Service Principal 396,892 401,882 296,672 296,672 196,949 - 196,949 99,723 66%
Debt Service Interest & Fees 23,014 15,525 8,065 8,065 4,942 - 4,942 3,123 61%
Other Services & Charges 3,008,526 3,097,555 3,539,879 3,804,395 857,689 499,513 1,357,201 2,447,194 36%
Interfund Transfers Out 5,539,552 5,166,931 4,954,548 4,954,548 1,238,646 - 1,238,646 3,715,902 25%
PILOT 1,662,624 1,629,442 1,611,201 1,611,201 402,798 - 402,798 1,208,403 25%
Total Services & Charges 14,606,609 14,503,569 14,715,402 15,411,014 3,617,894 986,748 4,604,641 10,806,373 30%
Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 5,120,794 1,184,031 6,304,825 15,928,506 28%
Net Surplus / (Deficit) (230,166) 861,356 (580,660) (1,440,614) (116,145) (1,300,176)
Beginning Cash Balance 4,618,205 4,204,418 4,840,727
Cash Adjustments (183,621) (225,047) -
Ending Cash Balance 4,204,418 4,840,727 3,400,112 4,578,587
Cash Reserves Target 1,034,020 1,030,022 1,111,667
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for all revenue and operational expenses of the water utility. This fund also provides the monies for debt service obligations, reserve requirements
and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The general source of the water utility's revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 included the final three months of a two phase
increase in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income consists of reimbursements and other miscellaneous type sales. Interfund
Allocation Reimbursement consists of the Utility Customer Service Allocation (allocate the operational costs of the customer service department to benefiting operations including
Sewage Works, Solid Waste, and Project ReLeaf) and the Payroll Cost Allocation (allocate a specified position’s salaries & benefits between the divisions its serves). This fund also
receives interfund transfers from the other water utility funds (#624, 625, 626 and 629) for interest earnings that are received in those funds and then subsequently transferred to this
fund.
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs
are related to utility billing and collections.
• Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158).
• Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works
Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets.
Cash Reserves Target
5% of Annual expenditures
68
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 192,850 236,907 210,000 210,000 65,867 65,867 144,133 31%
Interest Earnings 90,537 51,626 59,877 59,877 11,207 11,207 48,670 19%
Other Income - 9,568 - - - - - -
Interfund Transfers In 3,241,000 3,862,000 3,373,000 3,373,000 843,253 843,253 2,529,747 25%
Total Revenue 3,524,387 4,160,101 3,642,877 3,642,877 920,327 920,327 2,722,550 25%
Expenditures by Type
Services & Charges
Professional Services 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100%
Total Services & Charges 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100%
Capital 1,147,043 726,784 2,573,000 6,182,355 202,324 2,322,138 2,524,462 3,657,893 41%
Total Expenditures 1,212,655 758,488 2,573,000 6,264,442 208,458 2,398,092 2,606,549 3,657,893 42%
Net Surplus / (Deficit) 2,311,733 3,401,613 1,069,877 (2,621,565) 711,869 (1,686,223)
Beginning Cash Balance 1,888,226 4,187,432 7,652,044
Cash Adjustments (12,526) 62,999 -
Ending Cash Balance 4,187,432 7,652,044 5,030,479 8,342,657
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2021 projects include: Previous projects include:
Equipment: $44,000
• (1) arrow board - $12,000
• (1) 12' cargo trailer - $12,000
• (1) trailer for shoring box - $10,000
• (1) long shoring utility trailer - $10,000
Vehicles: $429,000
• (3) mini cargo vans - $99,000
• (1) midsize car - $35,000
• (2) 4WD trucks - $70,000
• (1) 2WD truck w/tommy gate - $35,000
• (1) 4WD pickup truck with plow - $45,000
• (1) 4WD truck w/plow - $40,000
• (1) Dump truck - $150,000
Booster Pump Stations: $81,000
• Locust booster station - $62,000
• Topsfield booster station - $19,000
Mains: $867,000
• Water main, hydrant, and valve replacement
Edison Filtration Plant Rehabilitation: $822,000
Northwest Elevated Tank: $330,000
North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019)
Upgrades and replacements include:
• outdated chlorine gas system
• scrubber chemical
• filter media
• raw water piping
• dehumidification system
• HVAC compressors
• outdated PLCs
• high service pumps
Pinhook Filtration Plant Rehabilitation: $771,000 (2020) / $2M overall budget
Project elements include:
• replacement of electronic actuator valves
• replacement of filter underdrains
• control panel and motor upgrades
• air handling system upgrades
• building roof repairs
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and
distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system.
Restricted cash accumulation beginning in 2018-2022 will fund the 2022 $4,000,000 exchange program.
69
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,720 11,222 17,381 17,381 1,825 1,825 15,556 10%
Total Revenue 39,720 11,222 17,381 17,381 1,825 1,825 15,556 10%
Expenditures
Interfund Transfers Out 34,076 16,448 17,381 17,381 1,825 - 1,825 15,556 10%
Total Expenditures 34,076 16,448 17,381 17,381 1,825 - 1,825 15,556 10%
Net Surplus / (Deficit) 5,643 (5,227) - - - -
Beginning Cash Balance 1,298,632 1,287,448 1,263,319
Cash Adjustments (16,827) (18,903) -
Ending Cash Balance 1,287,448 1,263,319 1,263,319 1,271,426
Cash Reserves Target 1,287,448 1,263,319 1,263,319
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves for customer deposits
70
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 26,869 8,907 24,269 24,269 104 104 24,165 0%
Interfund Transfers In 2,013,000 1,218,000 1,511,548 1,511,548 377,890 377,890 1,133,658 25%
Total Revenue 2,039,869 1,226,907 1,535,817 1,535,817 377,994 377,994 1,157,823 25%
Expenditures by Type
Services & Charges
Debt Service Principal 2,653,962 1,058,099 1,093,877 1,093,877 - - - 1,093,877 0%
Debt Service Interest & Fees 803,857 443,037 417,671 417,671 - - - 417,671 0%
Interfund Transfers Out 25,229 10,069 24,269 24,269 104 - 104 24,165 0%
Total Services & Charges 3,483,048 1,511,205 1,535,817 1,535,817 104 - 104 1,535,713 0%
Total Expenditures 3,483,048 1,511,205 1,535,817 1,535,817 104 - 104 1,535,713 0%
Net Surplus / (Deficit) (1,443,179) (284,298) - - 377,890 377,890
Beginning Cash Balance 1,726,068 286,131 2,323
Cash Adjustments 3,242 491 -
Ending Cash Balance 286,131 2,323 2,323 380,213
Cash Reserves Target 286,131 2,323 2,323
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations.
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
- 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
71
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,016 12,438 20,000 20,000 2,001 2,001 17,999 10%
Total Revenue 39,016 12,438 20,000 20,000 2,001 2,001 17,999 10%
Expenditures
Interfund Transfers Out 34,582 20,000 20,000 20,000 2,000 - 2,000 18,000 10%
Total Expenditures 34,582 20,000 20,000 20,000 2,000 - 2,000 18,000 10%
Net Surplus / (Deficit) 4,434 (7,562) - - 1 1
Beginning Cash Balance 1,422,922 1,427,971 1,422,800
Cash Adjustments 615 2,390 -
Ending Cash Balance 1,427,971 1,422,800 1,422,800 1,422,801
Cash Reserves Target 1,427,971 1,422,800 1,422,800
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
72
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Water Works Operations & Maintenance Reserve Fund Number 629
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 78,460 25,426 41,884 41,884 4,195 4,195 37,689 10%
Interfund Transfers In 225,552 16,931 - - - - - -
Total Revenue 304,012 42,357 41,884 41,884 4,195 4,195 37,689 10%
Expenditures
Interfund Transfers Out 65,938 37,210 41,884 41,884 4,195 - 4,195 37,689 10%
Total Expenditures 65,938 37,210 41,884 41,884 4,195 - 4,195 37,689 10%
Net Surplus / (Deficit) 238,073 5,147 - - - -
Beginning Cash Balance 2,663,672 2,902,529 2,912,652
Cash Adjustments 784 4,976 -
Ending Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652
Cash Reserves Target 2,523,978 2,572,765 2,880,373
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection
against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
73
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 652,271 672,463 645,105 645,105 192,172 192,172 452,933 30%
Interest Earnings 57,505 18,620 28,298 28,298 2,968 2,968 25,330 10%
Other Income 365 - - - - - - -
Total Revenue 710,141 691,083 673,403 673,403 195,140 195,140 478,263 29%
Expenditures by Type
Personnel
Salaries & Wages 108,341 116,128 115,953 115,953 27,634 - 27,634 88,319 24%
Fringe Benefits 44,267 51,106 48,395 48,395 13,086 - 13,086 35,309 27%
Total Personnel 152,608 167,234 164,348 164,348 40,720 - 40,720 123,628 25%
Supplies 29,334 26,545 38,475 43,179 14,895 2,397 17,292 25,887 40%
Services & Charges
Printing & Advertising - - 700 700 - - - 700 0%
Repairs & Maintenance 291,547 507,227 348,601 355,774 111,201 - 111,201 244,574 31%
Interfund Allocations 75,495 84,511 91,901 91,901 22,979 - 22,979 68,922 25%
Other Services & Charges 3,828 10,580 6,500 6,500 (74) - (74) 6,574 -1%
Total Services & Charges 370,870 602,318 447,702 454,875 134,105 - 134,105 320,770 29%
Capital - - - - - - - - -
Total Expenditures 552,812 796,097 650,525 662,402 189,720 2,397 192,118 470,285 29%
Net Surplus / (Deficit) 157,329 (105,014) 22,878 11,001 5,419 3,022
Beginning Cash Balance 2,014,803 2,173,605 2,052,857
Cash Adjustments 1,473 (15,735) -
Ending Cash Balance 2,173,605 2,052,857 2,063,858 2,051,811
Cash Reserves Target 138,203 199,024 165,601
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a
monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps
residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work
- a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Increases in the budget are in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for
needed repairs. Also, an aging infrastructure costs more to maintain/repair.
Cash Reserves Target
25% of Annual expenditures
74
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 39,245,887 36,969,565 37,068,625 37,068,625 10,154,395 10,154,395 26,914,230 27%
Interest Earnings 387,785 80,803 38,711 38,711 16,212 16,212 22,499 42%
Other Income 93,446 36,100 5,142 5,142 3,076 3,076 2,066 60%
Interfund Allocation Reimb 421,463 446,759 449,895 449,895 112,485 112,485 337,410 25%
Interfund Transfers In 327,330 77,322 580,690 580,690 213,551 213,551 367,139 37%
Total Revenue 40,475,911 37,610,549 38,143,063 38,143,063 10,499,720 10,499,720 27,643,344 28%
Expenditures by Division
Sewers 5,790,685 5,816,750 6,429,160 8,765,680 1,506,566 2,192,460 3,699,027 5,066,653 42%
Concrete Crew 418,317 416,511 514,138 514,138 121,294 1,570 122,864 391,274 24%
Wastewater 32,455,408 33,360,472 33,924,271 35,487,470 7,678,781 1,525,733 9,204,514 26,282,956 26%
Organic Resources 1,609,596 1,587,652 1,498,179 1,517,674 416,632 155,664 572,296 945,378 38%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 9,723,274 3,875,427 13,598,701 32,686,261 29%
Expenditures by Type
Personnel
Salaries & Wages 4,674,220 4,716,820 5,259,565 5,259,565 1,173,394 - 1,173,394 4,086,171 22%
Fringe Benefits 1,739,623 1,973,822 2,062,979 2,062,979 518,840 - 518,840 1,544,139 25%
Total Personnel 6,413,843 6,690,642 7,322,544 7,322,544 1,692,234 - 1,692,234 5,630,310 23%
Supplies 1,739,090 1,666,866 1,975,014 2,180,908 306,361 146,767 453,127 1,727,781 21%
Services & Charges
Professional Services 1,634,972 849,692 2,301,000 2,843,964 147,349 448,684 596,033 2,247,931 21%
Printing & Advertising 297 849 9,711 9,711 709 - 709 9,002 7%
Utilities 1,206,860 1,101,420 1,313,160 1,313,160 324,088 - 324,088 989,072 25%
Education & Training 17,885 12,122 41,500 41,500 404 - 404 41,096 1%
Travel 10,139 6,202 48,000 48,000 - - - 48,000 0%
Repairs & Maintenance 2,267,292 1,455,801 2,021,350 2,571,015 499,850 374,309 874,159 1,696,856 34%
Interfund Allocations 5,730,856 5,645,332 6,312,945 6,312,945 1,578,225 - 1,578,225 4,734,720 25%
Debt Service Principal 564,025 514,260 294,415 294,415 183,198 - 183,198 111,217 62%
Debt Service Interest & Fees 25,784 16,278 7,816 7,816 4,740 - 4,740 3,076 61%
Other Services & Charges 2,909,301 2,597,472 2,583,705 5,204,396 421,197 2,905,668 3,326,865 1,877,531 64%
Interfund Transfers Out 13,075,295 16,032,102 13,591,468 13,591,468 3,429,136 - 3,429,136 10,162,332 25%
PILOT 4,678,366 4,592,349 4,543,120 4,543,120 1,135,783 - 1,135,783 3,407,337 25%
Total Services & Charges 32,121,074 32,823,877 33,068,190 36,781,510 7,724,679 3,728,661 11,453,340 25,328,170 31%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 9,723,274 3,875,427 13,598,701 32,686,261 29%
Net Surplus / (Deficit) 201,904 (3,570,836) (4,222,685) (8,141,899) 776,446 (3,098,981)
Beginning Cash Balance 15,164,622 15,409,455 11,466,153
Cash Adjustments 42,928 (372,465) -
Ending Cash Balance 15,409,455 11,466,153 3,324,254 11,686,890
Cash Reserves Target 2,013,700 2,059,069 2,314,248
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge
plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the
inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s
retention ponds.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside
surcharge rate will increase slightly. Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works.
These positions are allocated out to the following Public Works divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and
Concrete Crew. This fund also receives interfund transfers from the other sewage works funds (#643 & 654) for interest earnings that are received in those funds and then subsequently
transferred to this fund.
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste.
• Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158,
& 164).
• Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to
fund capital expenditures. Capital needs are budgeted in the Sewage Works Capital Fund (#642).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Work's capital assets.
• At the end of 2020, the Common Council approved an interfund loan from this fund to the Solid Waste Operations Fund (#610) in order to ensure the cash balance was not negative at
year-end. The loan must be repaid by June 30, 2021.
75
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 475,488 547,367 339,000 339,000 164,816 164,816 174,184 49%
Interest Earnings 282,731 137,764 55,792 55,792 20,335 20,335 35,457 36%
Other Income - 17,342 - - - - - -
Interfund Transfers In 5,000,000 7,911,000 5,855,000 5,855,000 1,463,747 1,463,747 4,391,253 25%
Total Revenue 5,758,219 8,613,472 6,249,792 6,249,792 1,648,898 1,648,898 4,600,894 26%
Expenditures by Type
Capital 5,421,771 4,248,134 5,855,000 13,278,180 38,486 7,927,183 7,965,669 5,312,511 60%
Total Expenditures 5,421,771 4,248,134 5,855,000 13,278,180 38,486 7,927,183 7,965,669 5,312,511 60%
Net Surplus / (Deficit) 336,448 4,365,338 394,792 (7,028,388) 1,610,412 (6,316,771)
Beginning Cash Balance 9,100,782 9,417,064 13,821,218
Cash Adjustments (20,166) 38,815 -
Ending Cash Balance 9,417,064 13,821,218 6,792,830 15,432,641
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works:
Wastewater, Sewers, Organic Resources, and Concrete Crew.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs
(renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a
certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid
Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation.
2021 projects include:
Capital Equipment
Wastewater and Organic Resources:
• (1) 3/4 ton cargo van AWD - $40,000
• (1) screen machine - $400,000
• (1) beast horizontal grinder - $750,000
• (1) utility cart - $18,000 and pressure washer $10,000
Sewers Division:
• (2) vacuum sweepers - $660,000
• (1) skid loader w/trailer - $125,000
• (2) Crew plow trucks with CNG - $352,000
Wastewater Treatment Plant (WWTP) Upgrades
Projects 2021: $1.25 M
• CSO 29 Lift Station $850,000
Other:
• Sewer Lining $2.0 M
• Public Works Service Center Roof Replacement $250,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
76
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 151,410 48,416 75,112 75,112 7,994 7,994 67,118 11%
Interfund Transfers In 151,717 - - - - - - -
Total Revenue 303,127 48,416 75,112 75,112 7,994 7,994 67,118 11%
Expenditures
Interfund Transfers Out 127,330 71,004 75,112 75,112 7,994 - 7,994 67,118 11%
Total Expenditures 127,330 71,004 75,112 75,112 7,994 - 7,994 67,118 11%
Net Surplus / (Deficit) 175,797 (22,588) - - - -
Beginning Cash Balance 5,385,946 5,563,851 5,550,801
Cash Adjustments 2,108 9,538 -
Ending Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801
Cash Reserves Target 4,534,025 4,192,386 5,450,005
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal
protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
77
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 119,465 41,998 15,333 15,333 2,414 2,414 12,919 16%
Debt Proceeds - 5,743,815 - - - - - -
Interfund Transfers In 7,780,676 8,110,581 7,694,771 7,694,771 1,923,692 1,923,692 5,771,079 25%
Total Revenue 7,900,141 13,896,394 7,710,104 7,710,104 1,926,106 1,926,106 5,783,998 25%
Expenditures by Type
Services & Charges
Debt Service Principal 5,931,732 11,716,557 6,176,519 6,176,519 - - - 6,176,519 0%
Debt Service Interest & Fees 1,844,562 1,948,613 1,518,252 1,518,252 - - - 1,518,252 0%
Total Services & Charges 7,776,294 13,665,170 7,694,771 7,694,771 - - - 7,694,771 0%
Total Expenditures 7,776,294 13,665,170 7,694,771 7,694,771 - - - 7,694,771 0%
Net Surplus / (Deficit)123,847 231,224 15,333 15,333 1,926,106 1,926,106
Beginning Cash Balance 963,679 1,087,745 1,320,833
Cash Adjustments 219 1,865 -
Ending Cash Balance 1,087,745 1,320,833 1,336,166 3,246,939
Cash Reserves Target 1,087,745 1,320,833 1,336,166
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest
earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Current debt includes:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refunding 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
- 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment 12/1/30, (debt schedule #80)
Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the
refunding was used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in
principal and interest over the remaining life of the bonds.
Cash Reserves Target
100% cash reserves per bond covenants
78
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 87,669 20,901 65,000 65,000 98 98 64,902 0%
Total Revenue 87,669 20,901 65,000 65,000 98 98 64,902 0%
Total Expenditures - 322,566 - - - - - - -
Net Surplus / (Deficit)87,669 (301,665) 65,000 65,000 98 98
Beginning Cash Balance 4,204,246 4,291,915 3,990,250
Cash Adjustments - - -
Ending Cash Balance 4,291,915 3,990,250 4,055,250 3,990,348
Cash Reserves Target 4,291,915 3,990,250 4,055,250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash
balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance.
The debt service reserve amount is used towards the last debt service payment.
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to
be used towards the refunding.
Cash Reserves Target
100% cash reserves per bond covenants
79
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,107 4,641 5,578 5,578 955 955 4,623 17%
Total Revenue 3,107 4,641 5,578 5,578 955 955 4,623 17%
Expenditures
Interfund Transfers Out - 6,318 5,578 5,578 955 - 955 4,623 17%
Total Expenditures - 6,318 5,578 5,578 955 - 955 4,623 17%
Net Surplus / (Deficit)3,107 (1,677) - - - -
Beginning Cash Balance 204,693 413,157 649,073
Cash Adjustments 205,357 237,593 -
Ending Cash Balance 413,157 649,073 649,073 733,489
Cash Reserves Target 413,157 649,073 649,073
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves for customer deposits
80
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 447,563 446,136 451,610 451,610 127,127 127,127 324,483 28%
Interest Earnings 15,370 4,176 3,221 3,221 606 606 2,615 19%
Other Income 103 - - - - - - -
Total Revenue 463,036 450,312 454,831 454,831 127,734 127,734 327,098 28%
Expenditures by Type
Personnel
Salaries & Wages 61,398 56,338 73,920 73,920 - - - 73,920 0%
Fringe Benefits 4,659 4,376 5,655 5,655 - - - 5,655 0%
Total Personnel 66,057 60,714 79,575 79,575 - - - 79,575 0%
Supplies - 4,764 10,476 10,476 - - - 10,476 0%
Services & Charges
Interfund Allocations 40,243 42,385 37,736 37,736 9,440 - 9,440 28,296 25%
Other Services & Charges 3,419 2,634 6,500 6,500 431 - 431 6,069 7%
Interfund Transfers Out 550,000 300,000 500,000 500,000 124,997 - 124,997 375,003 25%
Total Services & Charges 593,662 345,019 544,236 544,236 134,868 - 134,868 409,368 25%
Capital - - - - - - - - -
Total Expenditures 659,719 410,497 634,287 634,287 134,868 - 134,868 499,419 21%
Net Surplus / (Deficit) (196,683) 39,815 (179,456) (179,456) (7,134) (7,134)
Beginning Cash Balance 593,308 398,183 425,913
Cash Adjustments 1,558 (12,085) -
Ending Cash Balance 398,183 425,913 246,457 409,992
Cash Reserves Target 164,930 102,624 158,572
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the
Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs,
and other expenses paid for by Fund 641.
Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred was reduced in 2020.
Cash Reserves Target
25% of Annual expenditures
81
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Storm Sewer Fund Fund Number 667
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 517,091 1,037,898 1,020,677 1,020,677 290,614 290,614 730,063 28%
Interest Earnings 1,341 4,831 3,992 3,992 1,535 1,535 2,457 38%
Total Revenue 518,432 1,042,729 1,024,669 1,024,669 292,148 292,148 732,520 29%
Expenditures by Type
Services & Charges
Professional Services 54,500 11,085 200,000 338,125 36,775 109,850 146,625 191,500 43%
Other Services & Charges - 3,186 - - (54) - (54) 54 -
Total Services & Charges 54,500 14,272 200,000 338,125 36,720 109,850 146,571 191,554 43%
Capital 275,886 90,050 824,000 1,451,469 104,161 191,038 295,199 1,156,270 20%
Total Expenditures 330,386 104,322 1,024,000 1,789,594 140,881 300,889 441,770 1,347,824 25%
Net Surplus / (Deficit) 188,046 938,407 669 (764,925) 151,267 (149,622)
Beginning Cash Balance - 124,406 1,032,916
Cash Adjustments (63,640) (29,898) -
Ending Cash Balance 124,406 1,032,916 267,990 1,230,124
Cash Reserves Target 82,597 26,080 447,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate
after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
In 2021 budget stormwater projects: Riverbank Stabilization $550,000 and $274,000 budgeted for miscellaneous storm sewer projects such as: downspout disconnection plan, drainage
projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation, along with misc. repairs, Professional Services for these
projects budgeted $200,000.
Cash Reserves Target
25% of Annual expenditures
82
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,018 4,678 10,000 10,000 4,224 4,224 5,776 42%
Interest Earnings 6,364 1,895 1,415 1,415 290 290 1,125 20%
Other Income 310 18 - - - - - -
Total Revenue 11,691 6,591 11,415 11,415 4,514 4,514 6,901 40%
Expenditures by Type
Services & Charges
Education & Training - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - 12,000 12,000 - - - 12,000 0%
Total Services & Charges - - 22,000 22,000 - - - 22,000 0%
Capital - 31,753 45,000 75,043 71,043 - 71,043 4,000 95%
Total Expenditures - 31,753 67,000 97,043 71,043 - 71,043 26,000 73%
Net Surplus / (Deficit)11,691 (25,162) (55,585) (85,628) (66,529) (66,529)
Beginning Cash Balance 226,550 238,323 213,569
Cash Adjustments 81 409 -
Ending Cash Balance 238,323 213,569 127,941 147,040
Cash Reserves Target - 7,938 24,261
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 75 768 200 200 - - 200 0%
Interest Earnings 359 115 158 158 20 20 138 13%
Total Revenue 434 883 358 358 20 20 338 6%
Expenditures by Type
Services & Charges
Other Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Total Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Capital - - - - - - - - -
Total Expenditures 623 - 1,000 1,000 - - - 1,000 0%
Net Surplus / (Deficit)(190) 883 (642) (642) 20 20
Beginning Cash Balance 13,077 12,894 13,799
Cash Adjustments 6 22 -
Ending Cash Balance 12,894 13,799 13,157 13,819
Cash Reserves Target 156 - 250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve.
Past expenditures include Drug Abuse Resistance Education and Juvenile Aid Bureau.
Cash Reserves Target
25% of Annual expenditures
84
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 135,148 148,550 130,000 130,000 37,536 37,536 92,464 29%
Fines, Forfeitures, and Fees 103,233 92,751 111,000 111,000 20,575 20,575 90,425 19%
Interest Earnings 11,017 3,849 2,937 2,937 662 662 2,275 23%
Donations - 2,000 1,000 1,000 500 500 500 50%
Other Income 12,238 11,555 15,000 15,000 - - 15,000 0%
Interfund Transfers In 26,423 - - - - - - -
Total Revenue 288,059 258,705 259,937 259,937 59,274 59,274 200,664 23%
Expenditures by Type
Supplies 168,527 62,084 135,500 137,706 121,835 7,232 129,067 8,640 94%
Services & Charges
Professional Services - 1,136 - - - - - - -
Education & Training 64,459 81,558 80,000 80,358 35,794 1,607 37,401 42,957 47%
Travel 41,704 20,646 50,000 50,358 6,463 1,141 7,604 42,754 15%
Other Services & Charges 37,480 31,475 55,000 63,908 32,238 - 32,238 31,670 50%
Total Services & Charges 143,643 134,816 185,000 194,624 74,495 2,748 77,243 117,381 40%
Capital - - - - - - - - -
Total Expenditures 312,170 196,900 320,500 332,330 196,330 9,979 206,309 126,021 62%
Net Surplus / (Deficit) (24,110) 61,806 (60,563) (72,393) (137,056) (147,036)
Beginning Cash Balance 445,146 421,276 483,549
Cash Adjustments 240 467 -
Ending Cash Balance 421,276 483,549 411,156 348,494
Cash Reserves Target 78,042 49,225 83,082
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings.
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Public Safety LOIT Fund Number 249
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,205,130 9,703,297 7,999,276 7,999,276 2,273,579 2,273,579 5,725,697 28%
Interest Earnings 78,327 33,595 32,640 32,640 5,910 5,910 26,730 18%
Total Revenue 9,283,457 9,736,892 8,031,916 8,031,916 2,279,489 2,279,489 5,752,427 28%
Expenditures by Department
Police Department 4,114,929 4,619,654 4,737,560 4,737,560 976,842 - 976,842 3,760,718 21%
Fire Department 3,867,331 4,330,886 4,880,453 4,880,453 950,465 - 950,465 3,929,988 19%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 1,927,308 - 1,927,308 7,690,706 20%
Expenditures by Type
Personnel
Salaries & Wages 6,114,800 6,703,431 7,146,723 7,146,723 1,421,084 - 1,421,084 5,725,639 20%
Fringe Benefits 1,867,459 2,247,109 2,471,290 2,471,290 506,224 - 506,224 1,965,066 20%
Total Personnel 7,982,259 8,950,540 9,618,013 9,618,013 1,927,308 - 1,927,308 7,690,705 20%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 1,927,308 - 1,927,308 7,690,705 20%
Net Surplus / (Deficit) 1,301,198 786,352 (1,586,097) (1,586,097) 352,182 352,182
Beginning Cash Balance 1,953,942 3,253,787 4,045,717
Cash Adjustments (1,353) 5,578 -
Ending Cash Balance 3,253,787 4,045,717 2,459,620 4,397,899
Cash Reserves Target 638,581 716,043 769,441
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts.
This fund can only be used to pay for Public Safety personnel wages and benefits.
The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes.
In 2021, the wages and benefits for three (3) first class patrolman and three (3) first class firefighters were transferred from the General Fund (#101), bringing the total number of
FTE's budgeted in this fund to 49 police officers and 49 firefighters. The number of FTE's budgeted will increase or decrease based on the public safety local income tax revenue
received.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
86
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,333 5,480 5,720 5,720 1,680 1,680 4,040 29%
Interest Earnings 20,608 5,998 8,046 8,046 982 982 7,064 12%
Total Revenue 25,941 11,478 13,766 13,766 2,662 2,662 11,104 19%
Expenditures by Type
Services & Charges
Other Services & Charges 50,000 8,690 50,000 50,000 165 - 165 49,835 0%
Interfund Transfers Out - 49,087 - - - - - - -
Total Expenditures 50,000 57,777 50,000 50,000 165 - 165 49,835 0%
Net Surplus / (Deficit) (24,059) (46,299) (36,234) (36,234) 2,497 2,497
Beginning Cash Balance 748,876 725,194 681,823
Cash Adjustments 376 2,928 -
Ending Cash Balance 725,194 681,823 645,589 682,710
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The
City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
87
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 111 36 56 56 6 6 50 11%
Other Income - - - - - - - -
Total Revenue 111 36 56 56 6 6 50 11%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)111 36 56 56 6 6
Beginning Cash Balance 3,983 4,095 4,138
Cash Adjustments 2 7 -
Ending Cash Balance 4,095 4,138 4,194 4,144
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund
will be closed.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
88
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 0%
Charges for Services - 2,514,908 1,837,850 1,837,850 476,340 476,340 1,361,510 26%
Fines, Forfeitures, and Fees - - - - 300 300 (300) -
Interest Earnings 79,926 9,151 11,814 11,814 1,932 1,932 9,882 16%
Debt Proceeds - 1,660,000 - - - - - -
Other Income 25,437 8,244 - - - - - -
Interfund Transfers In 545,695 - - - - - - -
Total Revenue 651,058 4,192,303 1,924,664 1,924,664 478,572 478,572 1,446,092 25%
Expenditures by Type
Supplies 18,800 - - - - - - - -
Services & Charges
Debt Service Principal 434,910 343,971 702,189 702,189 174,462 - 174,462 527,727 25%
Debt Service Interest & Fees 43,560 31,114 43,578 43,578 7,693 - 7,693 35,885 18%
Interfund Transfers Out 726,206 746,231 750,307 750,307 379,191 - 379,191 371,116 51%
Total Services & Charges 1,204,676 1,121,316 1,496,074 1,496,074 561,345 - 561,345 934,728 38%
Capital 1,570,388 1,925,268 400,000 2,190,702 48,125 1,737,527 1,785,652 405,050 82%
Total Expenditures 2,793,864 3,046,584 1,896,074 3,686,776 609,470 1,737,527 2,346,997 1,339,778 64%
Net Surplus / (Deficit) (2,142,806) 1,145,719 28,590 (1,762,112) (130,899) (1,868,426)
Beginning Cash Balance 4,099,519 1,962,214 3,111,296
Cash Adjustments 5,501 3,364 -
Ending Cash Balance 1,962,214 3,111,296 1,349,184 2,980,098
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and
major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph
County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest
earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear.
In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital
expenditures for vehicles and equipment has gone down.
Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment
2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
89
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 23,943 - - - - - - -
Charges for Services 5,661,421 - - - - - - -
Fines, Forfeitures, and Fees 1,275 - - - - - - -
Interest Earnings 59,267 10,316 - - - - - -
Other Income 2,993 797 - - - - - -
Interfund Transfers In 988,936 - - - - - - -
Total Revenue 6,737,835 11,113 - - - - - -
Expenditures by Type
Personnel
Salaries & Wages 3,956,680 - - - - - - - -
Fringe Benefits 1,213,698 - - - - - - - -
Total Personnel 5,170,378 - - - - - - - -
Supplies 351,249 1,468 - - - - - - -
Services & Charges
Professional Services 71,285 1,292 - - - - - - -
Utilities 8,758 - - - - - - - -
Education & Training 19,688 4,778 - - - - - - -
Repairs & Maintenance 93,053 42,719 - - - - - - -
Interfund Allocations 261,156 - - - - - - - -
Other Services & Charges 222,012 54,946 - - - - - - -
Interfund Transfers Out - 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86%
Total Services & Charges 675,953 1,820,418 707,215 707,215 607,079 - 607,079 100,136 86%
Capital 35,359 - - - - - - - -
Total Expenditures 6,232,938 1,821,886 707,215 707,215 607,079 - 607,079 100,136 86%
Net Surplus / (Deficit) 504,897 (1,810,773) (707,215) (707,215) (607,079) (607,079)
Beginning Cash Balance 1,956,568 2,520,160 607,079
Cash Adjustments 58,695 (102,309) 100,136
Ending Cash Balance 2,520,160 607,079 - -
Cash Reserves Target - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47
firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related
to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021.
Cash Reserves Target
No reserve requirement
90
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Haz-Mat Fund Number 289
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 9,350 - 10,000 10,000 - - 10,000 0%
Interest Earnings 709 243 376 376 40 40 336 11%
Other Income 12 - - - - - - -
Total Revenue 10,071 243 10,376 10,376 40 40 10,336 0%
Expenditures by Type
Supplies 1,457 - 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 1,457 - 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit)8,614 243 376 376 40 40
Beginning Cash Balance 19,039 27,647 27,937
Cash Adjustments (6) 47 -
Ending Cash Balance 27,647 27,937 28,313 27,977
Cash Reserves Target 364 - 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies
accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related
activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. This typically happens once or twice a year. Funding is entirely dependent on the
number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
91
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 111,870 54,600 90,000 90,000 31,850 31,850 58,150 35%
Interest Earnings 6,998 2,955 3,892 3,892 479 479 3,413 12%
Donations 24,945 - - - - - - -
Total Revenue 143,813 57,555 93,892 93,892 32,329 32,329 61,563 34%
Expenditures by Type
Personnel
Salaries & Wages 462 - 3,000 3,000 - - - 3,000 0%
Fringe Benefits - - 2,500 2,500 - - - 2,500 0%
Total Personnel 462 - 5,500 5,500 - - - 5,500 0%
Supplies 10,913 16,731 18,500 18,500 2,243 8,645 10,889 7,611 59%
Services & Charges
Printing & Advertising 890 - 1,300 1,300 - - - 1,300 0%
Education & Training 10,855 425 9,000 9,000 650 970 1,620 7,380 18%
Travel 942 2,524 15,000 15,000 - - - 15,000 0%
Repairs & Maintenance 7,520 - 43,000 43,000 - - - 43,000 0%
Total Services & Charges 20,206 2,949 68,300 68,300 650 970 1,620 66,680 2%
Capital - - - - - - - - -
Total Expenditures 31,581 19,679 92,300 92,300 2,893 9,616 12,509 79,791 14%
Net Surplus / (Deficit)112,232 37,876 1,592 1,592 29,436 19,820
Beginning Cash Balance 181,204 293,325 330,404
Cash Adjustments (111) (797) -
Ending Cash Balance 293,325 330,404 331,996 345,540
Cash Reserves Target 7,895 4,920 23,075
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic
trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue."
Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats,
outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
92
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- - - - - -
Beginning Cash Balance 26,716 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 26,716 26,716
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue. Per the grant restrictions, no interest is earned on the cash balance in this fund.
Federal grant revenue and expenditures for the Police Department are now tracked in Fund #295. In 2022, the remaining cash balance will be transferred to Fund #295 and this fund
will be closed.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
93
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,525 9,350 20,000 20,000 10,350 10,350 9,650 52%
Interest Earnings 3,069 1,106 1,620 1,620 184 184 1,436 11%
Other Income 175 - - - - - - -
Total Revenue 26,769 10,456 21,620 21,620 10,534 10,534 11,086 49%
Expenditures by Type
Supplies - 214 1,500 1,500 - - - 1,500 0%
Services & Charges
Education & Training 157 - 10,000 10,000 - - - 10,000 0%
Travel - - 1,500 1,500 - - - 1,500 0%
Other Services & Charges 6,579 2,943 4,250 4,250 - - - 4,250 0%
Total Services & Charges 6,737 2,943 15,750 15,750 - - - 15,750 0%
Capital - - - - - - - - -
Total Expenditures 6,737 3,157 17,250 17,250 - - - 17,250 0%
Net Surplus / (Deficit)20,032 7,299 4,370 4,370 10,534 10,534
Beginning Cash Balance 98,440 118,481 125,984
Cash Adjustments 10 203 -
Ending Cash Balance 118,481 125,984 130,354 136,518
Cash Reserves Target 1,684 789 4,313
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course
material and instructors at the South Bend Police Academy.
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for seminars, travel, lectures, and career days.
Cash Reserves Target
25% of Annual expenditures
94
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 56,495 180,998 - - 12,244 12,244 (12,244) -
Fines, Forfeitures, and Fees 9,219 6,919 10,000 10,000 1,890 1,890 8,110 19%
Interest Earnings 4,724 594 170 170 113 113 57 66%
Donations 5,098 - - - - - - -
Other Income 1,949 260 - - 120 120 (120) -
Total Revenue 77,485 188,771 10,170 10,170 14,367 14,367 (4,197) 141%
Expenditures by Type
Supplies 65,306 86,905 20,000 20,000 - 9,346 9,346 10,654 47%
Services & Charges
Education & Training 300 - - - - - - - -
Other Services & Charges 44,622 12,317 20,000 20,000 - - - 20,000 0%
Total Services & Charges 44,922 12,317 20,000 20,000 - - - 20,000 0%
Capital - 185,805 - 78,033 8,625 45,106 53,731 24,302 69%
Total Expenditures 110,228 285,026 40,000 118,033 8,625 54,452 63,077 54,956 53%
Net Surplus / (Deficit) (32,743) (96,255) (29,830) (107,863) 5,742 (48,710)
Beginning Cash Balance 202,035 169,439 73,474
Cash Adjustments 146 290 -
Ending Cash Balance 169,439 73,474 (34,389) 79,217
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department.
In recent years, this fund has also been used to track donations and their associated expenditures.
This fund receives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from impound towing fees.
In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend
Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value
peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL
program was expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101).
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
95
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - 25,000 25,000 - - 25,000 0%
Interest Earnings 3,131 723 883 883 43 43 840 5%
Other Income - - - - - - - -
Total Revenue 3,131 723 25,883 25,883 43 43 25,840 0%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 43,499 31,000 22,500 22,500 - - - 22,500 0%
Total Expenditures 43,499 31,000 28,500 28,500 - - - 28,500 0%
Net Surplus / (Deficit)(40,368) (30,277) (2,617) (2,617) 43 43
Beginning Cash Balance 153,920 113,552 83,275
Cash Adjustments - - -
Ending Cash Balance 113,552 83,275 80,658 83,318
Cash Reserves Target 10,875 7,750 7,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
96
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Total Revenue 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Expenditures by Type
Services & Charges
Debt Service Principal 170,000 195,000 205,000 205,000 105,000 - 105,000 100,000 51%
Debt Service Interest & Fees 151,706 146,231 140,307 140,307 70,941 - 70,941 69,366 51%
Total Services & Charges 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Total Expenditures 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series
2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire
Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038.
Cash Reserves Target
No reserve requirement
97
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 42,008 2,981 - - 453 453 (453) -
Total Revenue 42,008 2,981 - - 453 453 (453) -
Expenditures by Type
Capital 3,143,446 89,311 - - - - - - -
Total Expenditures 3,143,446 89,311 - - - - - - -
Net Surplus / (Deficit)(3,101,438) (86,330) - - 453 453
Beginning Cash Balance 3,494,445 399,877 314,233
Cash Adjustments 6,871 686 -
Ending Cash Balance 399,877 314,233 314,233 314,685
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9
and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the
2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
98
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,466,993 4,323,533 4,443,096 4,443,096 - - 4,443,096 0%
Interest Earnings 8,670 2,205 5,272 5,272 439 439 4,833 8%
Other Income - - - - (12) (12) 12 -
Total Revenue 4,475,663 4,325,739 4,448,368 4,448,368 427 427 4,447,941 0%
Expenditures by Type
Personnel
Salaries & Wages 4,449,225 4,205,078 4,488,409 4,488,409 1,031,856 - 1,031,856 3,456,553 23%
Total Personnel 4,449,225 4,205,078 4,488,409 4,488,409 1,031,856 - 1,031,856 3,456,553 23%
Supplies - - 100 100 - - - 100 0%
Services & Charges
Professional Services 4,000 3,500 6,000 6,000 3,500 - 3,500 2,500 58%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 1,126 679 1,400 1,400 407 - 407 993 29%
Total Services & Charges 5,126 4,179 7,750 7,750 3,907 - 3,907 3,843 50%
Total Expenditures 4,454,351 4,209,256 4,496,259 4,496,259 1,035,762 - 1,035,762 3,460,496 23%
Net Surplus / (Deficit) 21,312 116,482 (47,891) (47,891) (1,035,336) (1,035,336)
Beginning Cash Balance 315,085 336,501 453,561
Cash Adjustments 104 577 -
Ending Cash Balance 336,501 453,561 405,670 (578,275)
Cash Reserves Target 445,435 420,926 449,626
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for retired South Bend firefighters and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund;
this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
99
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,111,782 6,048,813 6,147,998 6,147,998 - - 6,147,998 0%
Interest Earnings 17,014 3,126 9,277 9,277 525 525 8,752 6%
Other Income 2,890 6,284 2,000 2,000 4,119 4,119 (2,119) 206%
Total Revenue 6,131,686 6,058,223 6,159,275 6,159,275 4,644 4,644 6,154,631 0%
Expenditures by Type
Personnel
Salaries & Wages 6,374,654 6,186,554 6,049,340 6,049,340 1,532,936 - 1,532,936 4,516,404 25%
Total Personnel 6,374,654 6,186,554 6,049,340 6,049,340 1,532,936 - 1,532,936 4,516,404 25%
Supplies - - - - - - - - -
Services & Charges
Professional Services 4,000 3,500 6,500 6,500 3,500 - 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 1,271 945 1,400 1,400 198 - 198 1,202 14%
Total Services & Charges 5,271 4,445 8,400 8,400 3,698 - 3,698 4,702 44%
Total Expenditures 6,379,925 6,190,998 6,057,740 6,057,740 1,536,634 - 1,536,634 4,521,106 25%
Net Surplus / (Deficit) (248,240) (132,776) 101,535 101,535 (1,531,989) (1,531,989)
Beginning Cash Balance 945,540 698,148 566,569
Cash Adjustments 848 1,197 -
Ending Cash Balance 698,148 566,569 668,104 (961,920)
Cash Reserves Target 637,993 619,100 605,774
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for retired South Bend police officers and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees.
Cash Reserves Target
10% of Annual expenditures
100
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 21 5 5 3 3 2 70%
Donations - - - - - - - -
Total Revenue 65 21 5 5 3 3 2 70%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)65 21 5 5 3 3
Beginning Cash Balance 2,330 2,395 2,420
Cash Adjustments 1 4 -
Ending Cash Balance 2,395 2,420 2,425 2,424
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds.
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
The donations are to be spent on supplies or services directly related to the Police K-9 unit.
Cash Reserves Target
No reserve requirement
101
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 10,048,047 9,566,845 9,247,389 9,247,389 - - 9,247,389 0%
Intergov./ Shared Revenues 890,592 904,581 906,694 906,694 - - 906,694 0%
Intergov./ Grants 3,635,801 648,098 - - - - - -
Charges for Services 2,583,508 2,760,462 2,881,450 2,881,450 533,146 533,146 2,348,304 19%
Interest Earnings 140,690 7,167 40,000 40,000 5,394 5,394 34,606 13%
Donations 1,714,670 1,061,421 715,000 715,000 730,029 730,029 (15,029) 102%
Other Income 329,248 127,858 25,000 25,000 40,528 40,528 (15,528) 162%
Interfund Transfers In 410,867 800,000 1,234,486 1,234,486 308,142 308,142 926,344 25%
Total Revenue 19,753,423 15,876,432 15,050,019 15,050,019 1,617,239 1,617,239 13,432,780 11%
Expenditures by Division
Park Administration 1,723,159 1,499,024 1,605,828 1,606,596 371,523 4,002 375,524 1,231,072 23%
Park Maintenance 9,916,774 6,962,316 7,183,287 7,278,444 1,542,490 271,803 1,814,293 5,464,151 25%
Golf Courses 1,621,929 1,501,398 1,503,657 1,539,486 355,733 24,996 380,729 1,158,757 25%
Recreation 3,034,640 2,773,309 2,936,242 2,954,292 620,795 15,234 636,029 2,318,263 22%
Marketing & Events 965,503 882,516 1,117,095 1,134,983 202,673 42,001 244,675 890,308 22%
Park Projects & Capital 6,432,472 1,041,871 - 397,131 109,093 377,235 486,328 (89,197) 122%
Potawatomi Zoo 700,000 700,000 701,965 701,965 350,489 - 350,489 351,476 50%
Total Expenditures 24,394,477 15,360,434 15,048,074 15,612,897 3,552,796 735,271 4,288,067 11,324,830 27%
Expenditures by Type
Personnel
Salaries & Wages 5,970,871 6,015,996 5,830,401 5,830,401 1,242,727 - 1,242,727 4,587,674 21%
Fringe Benefits 1,850,776 2,133,462 2,018,043 2,018,043 511,170 - 511,170 1,506,873 25%
Total Personnel 7,821,647 8,149,458 7,848,444 7,848,444 1,753,897 - 1,753,897 6,094,547 22%
Supplies 1,291,583 1,173,909 1,508,997 1,600,315 316,434 141,299 457,734 1,142,582 29%
Services & Charges
Professional Services 443,786 192,616 338,049 362,689 32,622 19,151 51,773 310,916 14%
Printing & Advertising 112,043 102,375 263,606 283,932 20,811 40,866 61,676 222,255 22%
Utilities 764,164 790,831 675,223 675,223 264,044 225 264,269 410,954 39%
Education & Training 23,428 11,167 25,425 26,825 2,194 1,100 3,294 23,531 12%
Travel 20,508 3,355 32,922 37,600 - - - 37,600 0%
Repairs & Maintenance 689,481 515,084 544,893 580,378 102,857 88,860 191,717 388,661 33%
Interfund Allocations 1,672,261 1,421,220 1,668,015 1,668,015 416,988 - 416,988 1,251,027 25%
Debt Service Principal 456,436 504,636 459,625 459,625 48,264 - 48,264 411,361 11%
Debt Service Interest & Fees 43,303 47,338 39,584 39,584 7,972 - 7,972 31,612 20%
Grants & Subsidies 715,000 715,000 715,000 715,000 365,000 - 365,000 350,000 51%
Other Services & Charges 1,176,018 691,376 528,291 534,355 112,618 58,253 170,872 363,483 32%
Interfund Transfers Out - 11,799 - - - - - - -
Total Services & Charges 6,116,428 5,006,796 5,290,633 5,383,225 1,373,371 208,455 1,581,826 3,801,400 29%
Capital 9,164,819 1,030,272 400,000 780,913 109,093 385,517 494,610 286,303 63%
Total Expenditures 24,394,477 15,360,434 15,048,074 15,612,897 3,552,796 735,271 4,288,067 11,324,832 27%
Net Surplus / (Deficit) (4,641,054) 515,998 1,945 (562,878) (1,935,557) (2,670,829)
Beginning Cash Balance 8,278,260 3,649,543 4,156,004
Cash Adjustments 12,338 (9,538) -
Ending Cash Balance 3,649,543 4,156,004 3,593,126 2,321,298
Cash Reserves Target 6,098,619 3,840,108 3,903,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within
the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreation, and Marketing & Events.
This fund's main source of revenue is property taxes (distributions received in June and December). This fund also receives auto excise and commercial vehicle excise tax
(intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness
centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million
dollars was completed in 2020. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the COIT Fund (#404) help subsidize the Parks operations.
Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020,
the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. The increase in Professional
Services and decrease in Other Services & Charges is primarily due to the reclassification of a service contract for the maintenance of the streetscapes and sidewalks downtown. Personnel
- From 2020 to 2021, several personnel changes were made: six positions were eliminated from this fund and three positions were transferred to other funds (two positions transferred to
the Community Inititives division in Fund #101 and one position transferred to the Morris Performing Arts Center budget in Fund #101). Accounting Change - In 2019, the Recreation
Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund
(#201). This allowed for better reporting and more efficient use of funds.
Cash Reserves Target
25% of Annual expenditures
102
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 21,618 3,535 5,000 5,000 - - 5,000 0%
Interest Earnings 1,802 648 578 578 111 111 467 19%
Donations - - - - 500 500 (500) -
Total Revenue 23,421 4,183 5,578 5,578 611 611 4,967 11%
Expenditures by Type
Services & Charges
Printing & Advertising 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33%
Total Services & Charges 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33%
Total Expenditures 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33%
Net Surplus / (Deficit)15,701 3,351 (14,422) (24,406) 611 (9,373)
Beginning Cash Balance 57,345 73,045 76,521
Cash Adjustments (1) 125 -
Ending Cash Balance 73,045 76,521 52,115 77,132
Cash Reserves Target 1,930 208 7,496
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as
commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and
deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
Revenue for this fund is collected through donations and sponsorships. This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the
advertising displayed on them.
Cash Reserves Target
25% of Annual expenditures
103
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Morris PAC Self-Promotion Fund Number 274
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 - - 65,000 0%
Interest Earnings 3,934 1,818 1,737 1,737 325 325 1,412 19%
Total Revenue 86,398 39,372 66,737 66,737 325 325 66,412 0%
Expenditures by Type
Services & Charges
Professional Services 956 - 80,000 80,000 - - - 80,000 0%
Printing & Advertising - 1,100 35,000 35,000 - - - 35,000 0%
Total Services & Charges 956 1,100 115,000 115,000 - - - 115,000 0%
Total Expenditures 956 1,100 115,000 115,000 - - - 115,000 0%
Net Surplus / (Deficit)85,442 38,272 (48,263) (48,263) 325 325
Beginning Cash Balance 101,499 186,839 225,432
Cash Adjustments (101) 320 -
Ending Cash Balance 186,839 225,432 177,169 225,756
Cash Reserves Target 239 275 28,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or
self-sponsors.
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris
PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
25% of Annual expenditures
104
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,166,972 1,087,915 1,100,842 1,100,842 - - 1,100,842 0%
Intergov./ Shared Revenues 74,210 63,774 45,280 45,280 - - 45,280 0%
Interest Earnings 1,412 (244) 2,023 2,023 169 169 1,854 8%
Total Revenue 1,242,595 1,151,444 1,148,145 1,148,145 169 169 1,147,976 0%
Expenditures by Type
Services & Charges
Debt Service Principal 770,000 785,000 825,000 825,000 395,000 - 395,000 430,000 48%
Debt Service Interest & Fees 411,140 387,965 364,193 364,193 185,058 - 185,058 179,136 51%
Total Services & Charges 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Total Expenditures 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Net Surplus / (Deficit)61,455 (21,521) (41,048) (41,048) (579,889) (579,889)
Beginning Cash Balance 147,325 208,740 187,578
Cash Adjustments (39) 358 -
Ending Cash Balance 208,740 187,578 146,530 (392,311)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the
bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are
assumed to come in to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
105
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,125 - 30,000 30,000 - - 30,000 0%
Interest Earnings 823 144 351 351 16 16 335 5%
Total Revenue 23,947 144 30,351 30,351 16 16 30,335 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,513 15,099 30,000 30,000 - 30,000 30,000 - 100%
Total Services & Charges 38,513 15,099 30,000 30,000 - 30,000 30,000 - 100%
Capital 32,955 - - - - - - - -
Total Expenditures 71,468 15,099 30,000 30,000 - 30,000 30,000 - 100%
Net Surplus / (Deficit) (47,520) (14,955) 351 351 16 (29,984)
Beginning Cash Balance 73,256 25,850 11,685
Cash Adjustments 114 790 -
Ending Cash Balance 25,850 11,685 12,036 10,956
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is
administered by the Department of Venues, Parks & Arts.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
106
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 - - 65,000 0%
Interest Earnings 10,956 3,981 2,175 2,175 293 293 1,882 13%
Other Income 575 - - - - - - -
Interfund Transfers In - 175,579 - - - - - -
Total Revenue 93,995 217,114 67,175 67,175 293 293 66,882 0%
Expenditures by Type
Supplies 14,469 - 25,000 25,000 - - - 25,000 0%
Services & Charges
Repairs & Maintenance 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Total Services & Charges 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Capital 14,149 346,394 - - - - - - -
Total Expenditures 50,052 436,865 50,000 51,625 - 1,625 1,625 50,000 3%
Net Surplus / (Deficit) 43,943 (219,751) 17,175 15,550 293 (1,332)
Beginning Cash Balance 378,088 422,125 203,098
Cash Adjustments 94 724 -
Ending Cash Balance 422,125 203,098 218,648 203,390
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris
Performing Arts Center (MPAC).
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into
the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the Venues, Parks
& Arts Foundation.
Cash Reserves Target
No reserve requirement
107
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 14,425 6,477 8,000 8,000 262 262 7,738 3%
Interest Earnings 2,961 617 369 369 117 117 252 32%
Total Revenue 17,386 7,094 8,369 8,369 378 378 7,990 5%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,779 34,160 35,000 35,000 - - - 35,000 0%
Total Services & Charges 38,779 34,160 35,000 35,000 - - - 35,000 0%
Total Expenditures 38,779 34,160 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)(21,393) (27,066) (26,631) (26,631) 378 378
Beginning Cash Balance 129,091 107,792 80,911
Cash Adjustments 94 185 -
Ending Cash Balance 107,792 80,911 54,280 81,289
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and
related facilities.
This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the
Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance.
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
108
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2018 Zoo Bond Capital Fund Number 453
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 22,489 293 - - - - - -
Total Revenue 22,489 293 - - - - - -
Expenditures by Type
Capital 3,166,419 121,222 - - - - - - -
Total Expenditures 3,166,419 121,222 - - - - - - -
Net Surplus / (Deficit)(3,143,930) (120,929) - - - -
Beginning Cash Balance 3,264,859 120,929 -
Cash Adjustments - - -
Ending Cash Balance 120,929 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the
Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment
due 2/1/34.
The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond
issuance costs were $3,702,814.
This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue.
The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible
gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps
and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff
and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal
holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo.
The bond capital was fully spent in 2020.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
109
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 297,324 72,162 - - 8,503 8,503 (8,503) -
Total Revenue 297,324 72,162 - - 8,503 8,503 (8,503) -
Expenditures by Division
Series A - Howard Park 842,454 73,054 - - - - - - -
Series B - St. Louis Street 1,041,033 6,643 - 27,752 - - - 27,752 0%
Series C - Colfax-Seitz - - - 1,012,332 - 1,008,400 1,008,400 3,932 100%
Series D - Howard-Farmers 69,413 1,071,889 - 108,066 - 104,566 104,566 3,500 97%
Series E - Miami-Twyckenham - 685,828 - 131,047 97,564 7,955 105,519 25,528 81%
Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100%
Series G - East Race 162,500 22,320 - 1,279,584 - 1,279,584 1,279,584 - 100%
Series H - Pinhook Park 886,000 454,571 - 553,069 169,113 268,145 437,258 115,811 79%
Series I - Other Park Improv.1,178,907 109,488 - 176,901 53,703 11,708 65,411 111,490 37%
Series J - Pinhook Connect - 755,805 - 169,060 37,551 82,439 119,990 49,069 71%
Series K - Future Projects 10,800 47,423 - 913,477 - - - 913,477 0%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 357,931 3,848,197 4,206,128 1,253,610 77%
Expenditures by Type
Services & Charges
Professional Services 15,000 - - 6,464 - - - 6,464 0%
Total Services & Charges 15,000 - - 6,464 - - - 6,464 0%
Capital 4,176,107 3,227,021 - 5,453,274 357,931 3,848,197 4,206,128 1,247,146 77%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 357,931 3,848,197 4,206,128 1,253,610 77%
Net Surplus / (Deficit) (3,893,782) (3,154,859) - (5,459,738) (349,428) (4,197,626)
Beginning Cash Balance 12,944,127 9,062,798 5,926,118
Cash Adjustments 12,453 18,179 -
Ending Cash Balance 9,062,798 5,926,118 466,380 5,610,637
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain
improvements in connection with the MY SB Parks & Trails initiative.
The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are
tracked in the 2017 Parks Bond Debt Service Fund (#312).
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of
$13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
110
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 945,347 844,835 900,000 900,000 238,269 238,269 661,731 26%
Fines, Forfeitures, and Fees 42,745 38,862 61,500 61,500 8,334 8,334 53,166 14%
Interest Earnings 32,323 8,089 10,068 10,068 982 982 9,086 10%
Other Income 16,084 2,468 - - - - - -
Total Revenue 1,036,499 894,253 971,568 971,568 247,584 247,584 723,983 25%
Expenditures by Subdivisions
Parking Enforcement 105,009 71,212 13,962 13,962 992 - 992 12,970 7%
Parking General Operations - 40,118 574,746 573,152 95,344 6,620 101,964 471,188 18%
Main Street Garage 270,215 638,343 211,426 234,971 22,102 29,561 51,663 183,309 22%
Leighton Plaza Garage 450,815 478,042 227,584 238,578 29,852 4,166 34,018 204,560 14%
Wayne Street Garage 197,869 307,837 171,020 180,232 18,758 5,130 23,888 156,344 13%
Eddy St Commons Garage 15,000 10,511 - - - - - - -
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 167,048 45,477 212,525 1,028,371 17%
Expenditures by Type
Supplies - - - - 863 6,620 7,483 (7,483) -
Services & Charges
Professional Services 700,335 490,335 488,000 494,874 79,670 1,252 80,922 413,952 16%
Utilities 104,528 100,720 117,000 119,630 29,876 2,378 32,254 87,377 27%
Repairs & Maintenance 126,794 237,452 125,000 138,743 10,088 18,700 28,788 109,955 21%
Interfund Allocations 49,026 124,317 161,738 161,738 40,436 - 40,436 121,302 25%
Other Services & Charges 13,574 17,088 7,000 11,033 6,115 1,650 7,765 3,268 70%
Total Services & Charges 994,258 969,911 898,738 926,018 166,185 23,980 190,165 735,854 21%
Capital 44,650 576,152 300,000 314,877 - 14,877 14,877 300,000 5%
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 167,048 45,477 212,525 1,028,371 17%
Net Surplus / (Deficit) (2,409) (651,810) (227,170) (269,327) 80,536 35,059
Beginning Cash Balance 1,325,951 1,326,253 674,268
Cash Adjustments 2,710 (175) -
Ending Cash Balance 1,326,253 674,268 404,941 756,014
Cash Reserves Target 259,727 386,516 310,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from
the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Starting in 2021, parking garage operations are under outside contract with ASM Global.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. This fund also receives revenue from street parking fines.
Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Starting in 2020, the Parking Garage Fund reimburses the Morris Performing Arts Center Division (in Fund #101) for 100% of costs of wages and benefits for the Manager-Facility
Operations position. This is represented as an Interfund Allocation expense.
There are many capital improvement needs. The forecast shows a relatively small capital budget due to declining cash balance and revenue remaining fairly flat.
111
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,275,000 956,250 637,500 637,500 318,750 318,750 318,750 50%
Charges for Services 3,192,290 924,923 2,750,000 2,750,000 168,001 168,001 2,581,999 6%
Interest Earnings 24 7 - - 54 54 (54) -
Other Income 9,692 5,936 6,275 6,275 22 22 6,253 0%
Interfund Allocation Reimb 66,045 68,478 67,477 67,477 16,870 16,870 50,607 25%
Total Revenue 4,543,051 1,955,594 3,461,252 3,461,252 503,697 503,697 2,957,555 15%
Expenditures by Subdivisions
City Operations 1,390,766 1,149,345 1,453,760 1,461,143 279,010 29,868 308,878 1,152,265 21%
Food & Beverage Operations 3,137,910 1,444,541 2,772,311 2,772,311 308,176 - 308,176 2,464,135 11%
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 587,186 29,868 617,054 3,616,400 15%
Expenditures by Type
Personnel
Salaries & Wages 473,272 368,842 423,365 423,365 82,577 - 82,577 340,788 20%
Fringe Benefits 155,072 138,803 166,211 166,211 30,633 - 30,633 135,578 18%
Other Personnel Costs 1,197,879 757,895 900,000 900,000 147,001 - 147,001 752,999 16%
Total Personnel 1,826,223 1,265,540 1,489,576 1,489,576 260,212 - 260,212 1,229,365 17%
Supplies 1,145,517 317,548 1,150,000 1,150,000 88,242 298 88,540 1,061,460 8%
Services & Charges
Professional Services 76,325 35,698 120,628 120,748 17,850 - 17,850 102,898 15%
Printing & Advertising 2,893 277 - 1,000 543 3 546 454 55%
Utilities 375,552 276,273 383,819 386,437 94,607 542 95,149 291,289 25%
Education & Training - 1,724 - 150 150 - 150 - 100%
Repairs & Maintenance 101,642 74,654 101,000 104,252 6,734 20,204 26,938 77,314 26%
Interfund Allocations 162,380 169,544 247,195 247,195 61,797 - 61,797 185,398 25%
Insurance 57,019 47,272 57,047 57,047 11,139 - 11,139 45,908 20%
Other Services & Charges 512,899 311,417 579,589 579,832 45,912 8,821 54,733 525,099 9%
Interfund Transfers Out 268,227 93,939 97,217 97,217 - - - 97,217 0%
Total Services & Charges 1,556,936 1,010,797 1,586,495 1,593,878 238,732 29,570 268,302 1,325,577 17%
Capital - - - - - - - - -
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 587,186 29,868 617,054 3,616,402 15%
Net Surplus / (Deficit) 14,375 (638,292) (764,819) (772,202) (83,489) (113,358)
Beginning Cash Balance 1,532,952 1,537,206 1,016,748
Cash Adjustments (10,121) 117,834 -
Ending Cash Balance 1,537,206 1,016,748 244,547 982,317
Cash Reserves Target 1,132,169 648,472 1,058,363
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks &
Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and
receptions, plays, and concerts.
This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the
COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less
events due to the pandemic.
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance
operations are handled by the City.
112
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,966 1,931 200 200 24 24 176 12%
Other Income - - - - - - - -
Interfund Transfers In 177,475 - - - - - - -
Total Revenue 190,441 1,931 200 200 24 24 176 12%
Expenditures by Type
Services & Charges
Professional Services 66,123 - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges 66,123 - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 66,123 - - - - - - - -
Net Surplus / (Deficit)124,318 1,931 200 200 24 24
Beginning Cash Balance 857,363 981,681 983,612
Cash Adjustments - - -
Ending Cash Balance 981,681 983,612 983,812 983,636
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the
Century Center Operations Fund (#670) into this fund.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
113
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 235,000 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 4,232 2,552 1,200 1,200 332 332 868 28%
Other Income 104,511 97,225 88,057 88,057 - - 88,057 0%
Interfund Transfers In 90,752 93,939 97,217 97,217 - - 97,217 0%
Total Revenue 434,495 415,154 407,911 407,911 221,769 221,769 186,142 54%
Expenditures by Type
Services & Charges
Debt Service Principal 280,090 285,614 291,274 291,274 - - - 291,274 0%
Debt Service Interest & Fees 135,333 125,482 115,437 115,437 - - - 115,437 0%
Total Expenditures 415,423 411,096 406,711 406,711 - - - 406,711 0%
Net Surplus / (Deficit)19,071 4,058 1,200 1,200 221,769 221,769
Beginning Cash Balance 170,316 189,409 193,705
Cash Adjustments 21 238 -
Ending Cash Balance 189,409 193,705 194,905 415,474
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437
per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund
also receives revenue from interest earned on the fund's cash balance.
The bonds will be paid off over a 15-year period, with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
114
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 803 259 134 134 43 43 91 32%
Other Income - - - - - - - -
Total Revenue 803 259 134 134 43 43 91 32%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)803 259 134 134 43 43
Beginning Cash Balance 28,916 29,730 30,041
Cash Adjustments 12 51 -
Ending Cash Balance 29,730 30,041 30,175 30,084
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
115
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,623 4,082 6,392 6,392 681 681 5,711 11%
Other Income - - - - - - - -
Total Revenue 12,623 4,082 6,392 6,392 681 681 5,711 11%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)12,623 4,082 6,392 6,392 681 681
Beginning Cash Balance 454,888 467,692 472,576
Cash Adjustments 182 802 -
Ending Cash Balance 467,692 472,576 478,968 473,257
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
116
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,527 807 2,000 2,000 13 13 1,987 1%
Interfund Transfers In 409,270 375,939 376,007 376,007 94,426 94,426 281,581 25%
Total Revenue 412,797 376,746 378,007 378,007 94,439 94,439 283,568 25%
Expenditures by Type
Services & Charges
Debt Service Principal 220,000 225,000 225,000 225,000 110,000 - 110,000 115,000 49%
Debt Service Interest & Fees 162,731 156,131 149,382 149,382 75,516 - 75,516 73,866 51%
Total Expenditures 382,731 381,131 374,382 374,382 185,516 - 185,516 188,866 50%
Net Surplus / (Deficit) 30,066 (4,385) 3,625 3,625 (91,077) (91,077)
Beginning Cash Balance 560,431 590,497 586,111
Cash Adjustments - - -
Ending Cash Balance 590,497 586,111 589,736 495,035
Cash Reserves Target 590,497 586,111 589,736
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was
$5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts.
The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
117
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 24,778 7,035 3,388 3,388 1,095 1,095 2,293 32%
Other Income 100,000 100,000 100,000 - - - - -
Total Revenue 124,778 107,035 103,388 3,388 1,095 1,095 2,293 32%
Expenditures by Type
Services & Charges
Professional Services 149,969 274,931 25,000 59,671 20,534 15,703 36,238 23,433 61%
Total Services & Charges 149,969 274,931 25,000 59,671 20,534 15,703 36,238 23,433 61%
Total Expenditures 149,969 274,931 25,000 59,671 20,534 15,703 36,238 23,433 61%
Net Surplus / (Deficit) (25,191) (167,896) 78,388 (56,283) (19,439) (35,142)
Beginning Cash Balance 954,136 929,415 763,112
Cash Adjustments 470 1,593 -
Ending Cash Balance 929,415 763,112 706,829 746,659
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will
vary from year to year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A
brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or
contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
118
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 2,878 712 544 544 39 39 505 7%
Other Income 72,010 90,013 72,011 72,011 18,003 18,003 54,008 25%
Total Revenue 74,888 90,725 72,555 72,555 18,042 18,042 54,513 25%
Expenditures by Type
Services & Charges
Professional Services 53,699 56,352 - 48,511 - 48,511 48,511 - 100%
Debt Service Principal 67,581 69,632 35,605 35,605 17,736 - 17,736 17,869 50%
Debt Service Interest & Fees 4,429 2,379 401 401 267 - 267 134 67%
Interfund Transfers Out 230,000 - - - - - - - -
Total Services & Charges 355,710 128,362 36,006 84,517 18,003 48,511 66,514 18,003 79%
Total Expenditures 355,710 128,362 36,006 84,517 18,003 48,511 66,514 18,003 79%
Net Surplus / (Deficit) (280,822) (37,637) 36,549 (11,962) 39 (48,472)
Beginning Cash Balance 344,987 64,775 27,154
Cash Adjustments 610 16 -
Ending Cash Balance 64,775 27,154 15,191 27,193
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana
Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
119
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Department of Community Investment (DCI) Fund Number 211
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 434,000 10,650 552,550 552,550 5,550 5,550 547,000 1%
Charges for Services 212,079 861,309 483,267 483,267 563,550 563,550 (80,283) 117%
Fines, Forfeitures, and Fees - 46,076 56,840 56,840 11,838 11,838 45,002 21%
Interest Earnings 17,680 8,876 15,000 15,000 2,278 2,278 12,722 15%
Other Income 4,123 2,598 - - - - - -
Interfund Allocation Reimb - 174,531 175,765 175,765 36,442 36,442 139,323 21%
Interfund Transfers In 2,350,633 2,268,899 1,752,159 1,752,159 - - 1,752,159 0%
Total Revenue 3,018,515 3,372,939 3,035,581 3,035,581 619,659 619,659 2,415,923 20%
Expenditures by Type
Personnel
Salaries & Wages 1,493,197 1,529,047 1,921,625 1,921,625 411,202 - 411,202 1,510,423 21%
Fringe Benefits 528,540 568,983 716,373 716,373 162,700 - 162,700 553,673 23%
Total Personnel 2,021,736 2,098,029 2,637,998 2,637,998 573,902 - 573,902 2,064,096 22%
Supplies 18,276 13,503 26,120 32,621 7,095 4,096 11,190 21,430 34%
Services & Charges
Professional Services 157,623 224,609 281,800 618,163 64,090 328,299 392,389 225,774 63%
Printing & Advertising 13,604 7,560 24,000 24,000 1,667 31 1,699 22,301 7%
Education & Training 9,835 4,576 22,000 34,500 260 12,500 12,760 21,740 37%
Travel 24,271 4,502 20,000 20,000 - - - 20,000 0%
Repairs & Maintenance 9,911 12,447 3,100 3,100 632 - 632 2,468 20%
Interfund Allocations 464,363 357,941 652,726 652,726 163,180 - 163,180 489,546 25%
Other Services & Charges 16,116 11,772 26,450 32,450 2,563 6,000 8,563 23,887 26%
Interfund Transfers Out - 35,000 50,000 50,000 12,497 - 12,497 37,503 25%
Total Services & Charges 695,723 658,407 1,080,076 1,434,939 244,890 346,831 591,720 843,219 41%
Total Expenditures 2,735,735 2,769,940 3,744,194 4,105,558 825,887 350,926 1,176,813 2,928,745 29%
Net Surplus / (Deficit) 282,780 603,000 (708,613) (1,069,977) (206,228) (557,154)
Beginning Cash Balance 729,684 1,012,307 1,629,498
Cash Adjustments (158) 14,191 -
Ending Cash Balance 1,012,307 1,629,498 559,521 1,418,569
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI).
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly supported by interfund transfers from the Economic Development Income Tax (EDIT) Fund (#408). This fund also receives revenue from federal grants and staff
contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund
allocation reimbursement transferred from Fund #600. In 2021, the interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408) was reduced in order to
spend down this fund's cash reserves. There is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance.
In 2020, a part-time position was added to help promote greater regulatory compliance for the Historic Preservation Commission (HPC) and new City zoning responsibilities.
Additional capacity will be used to support Business Licensing and to reduce the work load of a Code Inspector. In 2021, two new positions are added to the Business Development
team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan
applications and processing through closing. The positions are fully funded by grant revenue.
Cash Reserves Target
No reserve requirement
120
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,030,043 2,392,383 3,150,111 8,650,111 378,667 378,667 8,271,444 4%
Fines, Forfeitures, and Fees 30 121 - - - - - -
Other Income 483,931 186,664 119,687 119,687 8,816 8,816 110,871 7%
Total Revenue 2,514,004 2,579,168 3,269,798 8,769,798 387,483 387,483 8,382,315 4%
Expenditures by Type
Services & Charges
Professional Services - 40,488 - 259,513 - 138,301 138,301 121,212 53%
Grants & Subsidies 2,555,898 2,529,492 2,755,134 8,747,312 407,830 2,842,809 3,250,639 5,496,673 37%
Total Services & Charges 2,555,898 2,569,980 2,755,134 9,006,825 407,830 2,981,110 3,388,940 5,617,885 38%
Total Expenditures 2,555,898 2,569,980 2,755,134 9,006,825 407,830 2,981,110 3,388,940 5,617,885 38%
Net Surplus / (Deficit) (41,893) 9,188 514,664 (237,027) (20,347) (3,001,457)
Beginning Cash Balance 347,782 305,248 313,907
Cash Adjustments (641) (528) -
Ending Cash Balance 305,248 313,907 76,880 293,304
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted
for in the COVID-19 Response Fund (#264).
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement
projects. This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with
alcohol and/or drugs, and HIV/AIDS or related diseases.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
121
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 263,172 51,581 111,100 111,100 11,740 11,740 99,360 11%
Interest Earnings 18,352 7,420 11,932 11,932 1,199 1,199 10,733 10%
Other Income 2,298 18 - - - - - -
Interfund Transfers In 681,491 - - - - - - -
Total Revenue 965,314 59,018 123,032 123,032 12,939 12,939 110,093 11%
Expenditures by Subdivisions
NEAT Crew 435,893 23,896 - - - - - - -
Unsafe Building 156,655 117,855 113,500 113,805 13,153 8,725 21,878 91,927 19%
Total Expenditures 592,547 141,751 113,500 113,805 13,153 8,725 21,878 91,927 19%
Expenditures by Type
Personnel
Salaries & Wages 178,355 - - - - - - - -
Fringe Benefits 65,378 - - - - - - - -
Total Personnel 243,732 - - - - - - - -
Supplies 22,623 5,458 - - - - - - -
Services & Charges
Professional Services 39,500 27,070 17,500 17,805 6,580 8,725 15,305 2,500 86%
Repairs & Maintenance 153,241 - - - - - - - -
Interfund Allocations 34,894 - - - - - - - -
Other Services & Charges 73,977 109,224 96,000 96,000 6,573 - 6,573 89,427 7%
Total Services & Charges 301,612 136,294 113,500 113,805 13,153 8,725 21,878 91,927 19%
Capital 24,580 - - - - - - - -
Total Expenditures 592,547 141,751 113,500 113,805 13,153 8,725 21,878 91,927 19%
Net Surplus / (Deficit) 372,767 (82,733) 9,532 9,227 (214) (8,939)
Beginning Cash Balance 543,230 923,154 832,938
Cash Adjustments 7,157 (7,482) -
Ending Cash Balance 923,154 832,938 842,165 832,925
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building
Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints,
partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's
neighborhoods.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement was moved into the newly established Code Enforcement
Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund
and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency
demolitions and expenses associated with monitoring unsafe building concerns.
122
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 7,375 107,800 100,000 100,000 25 25 99,975 0%
Interest Earnings 351 573 200 200 261 261 (61) 130%
Interfund Transfers In - 245,626 241,527 241,527 - - 241,527 0%
Total Revenue 7,726 353,999 341,727 341,727 286 286 341,441 0%
Expenditures by Type
Personnel
Salaries & Wages - 119,900 184,228 184,228 29,495 - 29,495 154,733 16%
Fringe Benefits - 59,277 82,349 82,349 15,262 - 15,262 67,087 19%
Total Personnel - 179,177 266,577 266,577 44,757 - 44,757 221,820 17%
Supplies - 332 5,800 5,800 - - - 5,800 0%
Services & Charges
Professional Services - 1,505 55,000 81,850 - 26,850 26,850 55,000 33%
Printing & Advertising - - 4,000 4,000 - - - 4,000 0%
Education & Training - - 750 750 - - - 750 0%
Travel - - 800 800 - - - 800 0%
Repairs & Maintenance - - 1,800 1,800 - - - 1,800 0%
Other Services & Charges - 1,748 7,000 7,000 - - - 7,000 0%
Total Services & Charges - 3,254 69,350 96,200 - 26,850 26,850 69,350 28%
Total Expenditures - 182,762 341,727 368,577 44,757 26,850 71,607 296,970 19%
Net Surplus / (Deficit)7,726 171,237 - (26,850) (44,471) (71,321)
Beginning Cash Balance 10,105 17,823 189,090
Cash Adjustments (9) 31 -
Ending Cash Balance 17,823 189,090 162,240 144,619
Cash Reserves Target - 18,276 36,858
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Department of Code Enforcement.
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other
than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which
are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection
Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the
property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and
the overall structure in which a rental unit is established.
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections
will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new,
revenue could vary greatly from current estimates. A transfer from the Economic Development Income Tax (EDIT) Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better
track its revenue and expenditures.
Cash Reserves Target
10% of Annual expenditures
123
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Code Enforcement Fund Fund Number 230
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits - 30,425 31,200 31,200 10,530 10,530 20,670 34%
Charges for Services - 43,360 53,250 53,250 8,494 8,494 44,756 16%
Fines, Forfeitures, and Fees - 367,113 304,000 304,000 71,720 71,720 232,280 24%
Interest Earnings - 2,492 - - 873 873 (873) -
Debt Proceeds - 80,000 - - - - - -
Other Income - 15,396 2,725 2,725 747 747 1,978 27%
Interfund Allocation Reimb - 76,927 34,708 34,708 8,680 8,680 26,028 25%
Interfund Transfers In - 3,619,593 3,573,687 3,573,687 - - 3,573,687 0%
Total Revenue - 4,235,305 3,999,570 3,999,570 101,044 101,044 3,898,526 3%
Expenditures by Subdivisions
Neighborhood Code Enforce.- 2,084,724 2,402,890 2,483,743 475,698 86,764 562,462 1,921,281 23%
NEAT Crew - 414,272 569,372 573,212 115,841 41,166 157,008 416,204 27%
Animal Resource Center - 934,825 1,001,724 1,009,609 223,214 25,938 249,152 760,457 25%
Total Expenditures - 3,433,820 3,973,986 4,066,563 814,754 153,868 968,622 3,097,942 24%
Expenditures by Type
Personnel
Salaries & Wages - 1,415,442 1,456,785 1,455,585 341,690 - 341,690 1,113,895 23%
Fringe Benefits - 588,698 628,887 630,087 145,729 - 145,729 484,358 23%
Total Personnel - 2,004,140 2,085,672 2,085,672 487,419 - 487,419 1,598,253 23%
Supplies - 113,969 163,700 165,536 20,172 8,186 28,358 137,178 17%
Services & Charges
Professional Services - 40,574 110,300 112,801 11,267 18,170 29,437 83,364 26%
Printing & Advertising - 10,559 24,305 24,592 629 303 932 23,659 4%
Utilities - 31,984 30,667 30,667 8,920 - 8,920 21,747 29%
Education & Training - 2,933 5,000 5,900 935 - 935 4,965 16%
Travel - 3,826 2,400 2,400 - - - 2,400 0%
Repairs & Maintenance - 239,861 410,650 410,955 37,865 305 38,170 372,785 9%
Interfund Allocations - 814,847 763,484 763,484 190,877 - 190,877 572,607 25%
Debt Service Principal - 47,510 124,425 124,425 29,290 - 29,290 95,135 24%
Debt Service Interest & Fees - 2,954 9,573 9,573 1,148 - 1,148 8,425 12%
Other Services & Charges - 120,664 243,810 250,559 26,232 46,905 73,137 177,423 29%
Total Services & Charges - 1,315,711 1,724,614 1,735,355 307,162 65,683 372,845 1,362,510 21%
Capital - - - 80,000 - 80,000 80,000 - 100%
Total Expenditures - 3,433,820 3,973,986 4,066,563 814,754 153,868 968,622 3,097,941 24%
Net Surplus / (Deficit) - 801,485 25,584 (66,993) (713,710) (867,578)
Beginning Cash Balance - - 803,572
Cash Adjustments - 2,088 -
Ending Cash Balance - 803,572 736,579 93,870
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the
Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into this
fund. The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into this fund.
This fund was established (ordinance 10686-19) in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code
Enforcement (NCE), South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement
division upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend
Animal Resource Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal
regulations. The NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses.
These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to
comply upon notification.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource
Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the
expenditures of these divisions. The difference is covered by an interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408). The interfund allocation
reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division. This
nets out against the allocation expense recorded in this fund.
Cash Reserves Target
No reserve requirement
124
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 34,657 30,425 31,200 31,200 10,530 10,530 20,670 34%
Charges for Services 57,616 43,360 53,250 53,250 8,494 8,494 44,756 16%
Fines, Forfeitures, and Fees 549,637 526,493 515,100 515,100 83,485 83,485 431,615 16%
Interest Earnings 18,704 10,484 12,132 12,132 2,332 2,332 9,800 19%
Debt Proceeds - 80,000 - - - - - -
Other Income 12,659 15,414 2,725 2,725 747 747 1,978 27%
Interfund Allocation Reimb 73,304 76,927 34,708 34,708 8,680 8,680 26,028 25%
Interfund Transfers In 3,210,400 3,865,219 3,815,214 3,815,214 - - 3,815,214 0%
Total Revenue 3,956,977 4,648,322 4,464,329 4,464,329 114,269 114,269 4,350,061 3%
Expenditures by Fund
Consolidated Bldg Fund (#600)3,001,390 - - 23,862 20,691 3,171 23,862 - 100%
Rental Units Regulation (#221)- 182,762 341,727 368,577 44,757 26,850 71,607 296,970 19%
Unsafe Building Fund (#219)592,547 141,751 113,500 113,805 13,153 8,725 21,878 91,927 19%
Code Enforcement Fund (#230)- 3,433,820 3,973,986 4,066,563 814,754 153,868 968,622 3,097,941 24%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 893,354 192,614 1,085,969 3,486,838 24%
Expenditures by Division
Neighborhood Code Enfor.1,923,446 2,084,724 2,402,890 2,496,463 488,418 86,764 575,182 1,921,281 23%
NEAT Crew 435,893 438,168 569,372 573,212 115,841 41,166 157,008 416,204 27%
Rental Safety Verification Program 144,603 182,762 341,727 368,577 44,757 26,850 71,607 296,970 19%
Unsafe Building 156,655 117,855 113,500 113,805 13,153 8,725 21,878 91,927 19%
Animal Care & Control 933,341 934,825 1,001,724 1,020,751 231,185 29,109 260,294 760,457 26%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 893,354 192,614 1,085,969 3,486,839 24%
Expenditures by Type
Personnel
Salaries & Wages 1,437,429 1,535,343 1,641,013 1,639,813 371,185 - 371,185 1,268,628 23%
Fringe Benefits 538,583 647,974 711,236 712,436 160,990 - 160,990 551,446 23%
Total Personnel 1,976,013 2,183,317 2,352,249 2,352,249 532,176 - 532,176 1,820,074 23%
Supplies 108,267 119,758 169,500 174,136 22,972 8,186 31,158 142,978 18%
Services & Charges
Professional Services 177,400 69,149 182,800 212,456 17,847 53,745 71,592 140,864 34%
Printing & Advertising 11,255 10,559 28,305 28,592 629 303 932 27,659 3%
Utilities 34,801 31,984 30,667 30,667 8,920 - 8,920 21,747 29%
Education & Training 6,873 2,933 5,750 6,650 935 - 935 5,715 14%
Travel 6,444 3,826 3,200 3,200 - - - 3,200 0%
Repairs & Maintenance 233,178 239,861 412,450 421,097 43,036 3,476 46,512 374,585 11%
Interfund Allocations 719,048 814,847 763,484 763,484 190,877 - 190,877 572,607 25%
Debt Service Principal 80,098 47,510 124,425 124,425 29,290 - 29,290 95,135 24%
Debt Service Interest & Fees 6,144 2,954 9,573 9,573 1,148 - 1,148 8,425 12%
Other Services & Charges 177,849 231,636 346,810 366,279 45,525 46,905 92,430 273,850 25%
Total Services & Charges 1,453,091 1,455,258 1,907,464 1,966,422 338,206 104,429 442,635 1,523,787 23%
Capital 56,567 - - 80,000 - 80,000 80,000 - 100%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 893,354 192,614 1,085,969 3,486,839 24%
Net Surplus / (Deficit) 363,040 889,988 35,116 (108,478) (779,086) (971,700)
Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600
Operational expenditures for the Department of Code Enforcement are tracked in several different funds, each with a separate purpose. See individual fund summaries for more detail.
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by
the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600)
into the Code Enforcement Fund (#230). The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into Fund #230.
125
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 844 361 572 572 45 45 527 8%
Other Income 84,104 18,442 21,996 21,996 5,499 5,499 16,497 25%
Total Revenue 84,948 18,803 22,568 22,568 5,544 5,544 17,024 25%
Expenditures by Type
Services & Charges
Debt Service Principal 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25%
Total Expenditures 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25%
Net Surplus / (Deficit) 24,948 (21,197) (1,432) (1,432) (456) (456)
Beginning Cash Balance 28,919 53,838 32,733
Cash Adjustments (30) 92 -
Ending Cash Balance 53,838 32,733 31,301 32,277
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue
from interest earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due
in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following
current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at
rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
126
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Consolidated Building Fund Fund Number 600
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Building Department
Licenses & Permits 1,646,044 1,304,739 1,772,552 1,772,552 338,967 338,967 1,433,585 19%
Fines, Forfeitures, and Fees - 1,140 - - 530 530 (530) -
Interest Earnings 54,618 17,782 30,280 30,280 3,012 3,012 27,268 10%
Other Income 6,317 422 - - 741 741 (741) -
Total Building Department 1,706,979 1,324,083 1,802,832 1,802,832 343,251 343,251 1,459,582 19%
Total Code Enforcement 2,983,937 - - - - - - -
Total Fund Revenue 4,690,916 1,324,083 1,802,832 1,802,832 343,251 343,251 1,459,582 19%
Expenditures
Building Department
Personnel
Salaries & Wages 716,916 763,648 828,457 828,457 182,272 - 182,272 646,185 22%
Fringe Benefits 273,508 305,840 316,605 316,605 78,593 700 79,293 237,312 25%
Total Personnel 990,425 1,069,488 1,145,062 1,145,062 260,865 700 261,565 883,497 23%
Supplies 14,307 14,538 16,361 16,361 2,447 647 3,094 13,267 19%
Services & Charges
Professional Services - 2,411 8,000 8,000 - - - 8,000 0%
Printing & Advertising 3,809 336 4,763 4,763 - - - 4,763 0%
Education & Training 2,859 2,429 3,500 3,500 219 - 219 3,281 6%
Travel 684 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 18,871 14,257 25,000 35,000 13,310 - 13,310 21,690 38%
Interfund Allocations 252,023 328,799 339,938 339,938 84,986 - 84,986 254,952 25%
Debt Service Principal 46,342 41,198 43,021 43,021 16,971 - 16,971 26,050 39%
Debt Service Interest & Fees 3,141 2,184 1,358 1,358 450 - 450 908 33%
Other Services & Charges 3,948 11,039 17,015 17,465 1,425 - 1,425 16,040 8%
Interfund Transfers Out 158,943 - - - - - - - -
Total Services & Charges 490,621 402,653 448,595 459,045 117,361 - 117,361 341,684 26%
Capital - - - 49,478 49,478 - 49,478 - 100%
Total Building Department 1,495,352 1,486,678 1,610,018 1,669,946 430,151 1,347 431,498 1,238,448 26%
Total Code Enforcement 3,001,390 - - 23,862 20,691 3,171 23,862 - 100%
Total Fund Expenditures 4,496,742 1,486,678 1,610,018 1,693,808 450,842 4,518 455,360 1,238,448 27%
Net Surplus / (Deficit)194,174 (162,595) 192,814 109,024 (107,591) (112,109)
Beginning Cash Balance 2,092,204 2,285,733 2,127,056
Cash Adjustments (645) 3,918 -
Ending Cash Balance 2,285,733 2,127,056 2,236,080 2,019,478
Cash Reserves Target 1,124,185 371,670 423,452
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operational costs of running the Building Department. The majority of the costs are for Building Department personnel. In 2020, there were two promotions
from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding positions they hold,
and to be more consistent with similar positions throughout the City. In 2021, a part-time licensing auditor will be added to audit contractor licensees. In 2014, Code Enforcement’s
budget was moved from the General Fund (#101) to this fund. In 2020, Code Enforcement’s budget was moved out of this fund with the Neighborhood Code Enforcement division
and South Bend Animal Resource Center division moved to the newly created Code Enforcement Fund (#230) and the Rental Safety Verification Program (RSVP) moved to the Rental
Units Regulation Fund (#221).
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund
is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. The Building Department
regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all
residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also
issued and monitored.
Cash Reserves Target
25% of Annual expenditures
127
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 699,000 7,689,000 - - 7,689,000 0%
Other Income 293,958 266,643 244,000 244,000 96,649 96,649 147,351 40%
Total Revenue 293,958 266,643 943,000 7,933,000 96,649 96,649 7,836,351 1%
Expenditures by Type
Services & Charges
Professional Services 95,223 88,742 429,262 469,262 64,388 33,333 97,721 371,541 21%
Other Services & Charges 24,218 15,285 69,298 29,298 187,992 - 187,992 (158,694) 642%
Grants & Subsidies - - - 6,990,000 100,000 100,000 200,000 6,790,000 3%
Total Expenditures 119,441 104,026 498,560 7,488,560 352,380 133,333 485,713 7,002,847 6%
Net Surplus / (Deficit)174,517 162,616 444,440 444,440 (255,731) (389,064)
Beginning Cash Balance 1,632,491 2,078,333 2,406,914
Cash Adjustments 271,325 165,965 -
Ending Cash Balance 2,078,333 2,406,914 2,851,354 2,533,800
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on its cash balance. In 2021, revenue will be received
from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9M Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run
through July 2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the
CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be
reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
128
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,629 869 3,000 3,000 24 24 2,976 1%
Interfund Transfers In 1,715,500 1,716,000 1,716,500 1,716,500 858,000 858,000 858,500 50%
Total Revenue 1,720,129 1,716,869 1,719,500 1,719,500 858,024 858,024 861,476 50%
Expenditures by Type
Services & Charges
Debt Service Principal 970,000 1,000,000 1,030,000 1,030,000 510,000 - 510,000 520,000 50%
Debt Service Interest & Fees 742,019 712,694 682,819 682,819 344,234 - 344,234 338,585 50%
Total Expenditures 1,712,019 1,712,694 1,712,819 1,712,819 854,234 - 854,234 858,585 50%
Net Surplus / (Deficit) 8,111 4,175 6,681 6,681 3,789 3,789
Beginning Cash Balance 1,726,790 1,734,901 1,739,076
Cash Adjustments - - -
Ending Cash Balance 1,734,901 1,739,076 1,745,757 1,742,865
Cash Reserves Target 1,734,901 1,739,076 1,745,757
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance
held at trustee bank.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due
February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment.
Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753).
Cash Reserves Target
100% cash reserves per bond covenants
129
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 306,537 - - - - - -
Total Revenue 65 306,537 - - - - - -
Expenditures by Type
Capital 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Total Expenditures 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Net Surplus / (Deficit)(4,602,054) (3,022,429) - (25,681) - -
Beginning Cash Balance 7,650,244 3,048,190 25,762
Cash Adjustments - - -
Ending Cash Balance 3,048,190 25,762 80 25,762
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons,
a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives
revenue from interest earned on the cash balance at the trustee bank.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons
project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help
with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle
multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business
owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two
market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson
Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a
joint effort between the university and Kite Realty.
130
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,792 1,623 6,000 6,000 45 45 5,956 1%
Interfund Transfers In 1,298,125 1,390,625 1,710,875 1,710,875 949,604 949,604 761,271 56%
Total Revenue 1,306,917 1,392,248 1,716,875 1,716,875 949,649 949,649 767,227 55%
Expenditures by Type
Services & Charges
Debt Service Principal 50,000 145,000 475,000 475,000 125,000 - 125,000 350,000 26%
Debt Service Interest & Fees 1,248,125 1,245,625 1,235,875 1,235,875 619,500 - 619,500 616,375 50%
Total Expenditures 1,298,125 1,390,625 1,710,875 1,710,875 744,500 - 744,500 966,375 44%
Net Surplus / (Deficit) 8,792 1,623 6,000 6,000 205,149 205,149
Beginning Cash Balance 3,452,908 3,461,700 3,463,323
Cash Adjustments - - -
Ending Cash Balance 3,461,700 3,463,323 3,469,323 3,668,472
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds.
This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount
was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
131
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 3,320 2,511 2,700 2,700 131 131 2,569 5%
Charges for Services 7,496,447 6,882,174 8,605,703 8,605,703 1,682,896 1,682,896 6,922,807 20%
Interest Earnings 22,362 10,210 15,762 15,762 1,774 1,774 13,988 11%
Other Income 5,417,866 84,210 72,000 72,000 5,439 5,439 66,561 8%
Interfund Allocation Reimb 610,726 122,143 129,585 129,585 32,412 32,412 97,173 25%
Total Revenue 13,550,721 7,101,248 8,825,750 8,825,750 1,722,652 1,722,652 7,103,098 20%
Expenditures by Division
Equipment Services 7,000,441 6,717,945 8,212,671 8,220,259 1,788,788 10,722 1,799,510 6,420,749 22%
Central Stores 284,301 26 - - - - - - -
Print Shop 160,886 13,844 3,340 3,340 2,504 - 2,504 836 75%
Radio Shop 230,894 229,304 268,978 268,992 67,912 - 67,912 201,080 25%
Building Maintenance 177,588 180,749 206,275 206,275 43,825 - 43,825 162,450 21%
Facilities Management 120,439 101,697 157,031 157,031 35,087 - 35,087 121,944 22%
Utilities & Services 4,950,465 - - - - - - - -
Sustainability 6,002 - - - - - - - -
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 1,938,117 10,722 1,948,839 6,907,059 22%
Expenditures by Type
Personnel
Salaries & Wages 1,920,693 1,795,351 2,079,577 2,079,577 432,438 - 432,438 1,647,139 21%
Fringe Benefits 731,886 780,402 892,827 892,827 204,345 - 204,345 688,482 23%
Total Personnel 2,652,580 2,575,754 2,972,404 2,972,404 636,782 - 636,782 2,335,621 21%
Supplies 4,515,181 3,998,093 4,923,729 4,928,788 1,032,108 4,504 1,036,613 3,892,175 21%
Services & Charges
Professional Services 8,439 7,777 8,500 10,298 1,798 - 1,798 8,500 17%
Printing & Advertising 715 863 4,642 4,642 - - - 4,642 0%
Utilities 5,013,625 53,701 64,468 64,468 18,280 - 18,280 46,188 28%
Education & Training 4,603 9,389 12,050 12,050 5,400 - 5,400 6,650 45%
Travel 481 - 1,850 1,850 - - - 1,850 0%
Repairs & Maintenance 56,339 54,985 51,900 51,900 10,879 6,165 17,044 34,856 33%
Interfund Allocations 648,014 306,521 683,462 683,462 170,876 - 170,876 512,586 25%
Debt Service Principal 14,248 15,596 3,303 3,303 2,483 - 2,483 820 75%
Debt Service Interest & Fees 1,029 463 37 37 22 - 22 15 59%
Grants & Subsidies 2,434 - - - - - - - -
Other Services & Charges 13,329 13,132 16,950 17,695 4,489 53 4,541 13,154 26%
Interfund Transfers Out - 207,293 105,000 105,000 55,000 - 55,000 50,000 52%
Total Services & Charges 5,763,256 669,719 952,162 954,705 269,226 6,218 275,444 679,261 29%
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 1,938,117 10,722 1,948,839 6,907,057 22%
Net Surplus / (Deficit) 619,705 (142,319) (22,545) (30,147) (215,465) (226,186)
Beginning Cash Balance 1,003,425 1,455,158 1,209,079
Cash Adjustments (167,972) (103,760) -
Ending Cash Balance 1,455,158 1,209,079 1,178,932 1,137,350
Cash Reserves Target 798,055 724,357 885,590
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, two costs centers were discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest payments
on two commercial-grade printers, to be paid off in 2021. In 2020, the City changed its for accounting for electric and natural gas utilities expenses. Prior to 2020, the Central Services
Fund (#222) paid for all of the City's utilities and allocated it back to departments. Starting in 2020, the allocation will be discontinued and the expenses will be charged directly to
departments. This is reflected by a $4.87 million decrease in budgeted utilities expense in this fund. The remaining utility expense budget left in this fund is for the utilities for the
Central Services facilities. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Interfund transfers out of the this fund to the capital fund
(#224) typically match the budgeted capital expenditures.
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local
county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of
Administration & Finance oversees the Central Services Division.
• Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and
local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers.
• Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates.
• Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the
popularity of ride sharing services such as Uber and Lyft.
• Facilities Management is funded by an interfund allocation.
• This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures, excluding utility
accounting
132
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,218 50 50 50 38 38 12 76%
Other Income - 7,268 - - - - - -
Interfund Transfers In - 207,293 105,000 105,000 55,000 55,000 50,000 52%
Total Revenue 3,218 214,611 105,050 105,050 55,038 55,038 50,012 52%
Expenditures by Type
Supplies 4,718 5,501 - - - - - - -
Services & Charges
Repairs & Maintenance 63,060 15,267 25,000 42,442 11,914 3,598 15,512 26,930 37%
Debt Service Principal 3,881 - 7,888 7,888 - - - 7,888 0%
Debt Service Interest & Fees 365 - 603 603 - - - 603 0%
Total Services & Charges 67,305 15,267 33,491 50,933 11,914 3,598 15,512 35,421 30%
Capital 77,795 189,582 68,500 77,279 68,349 8,779 77,128 151 100%
Total Expenditures 149,818 210,349 101,991 128,212 80,263 12,377 92,640 35,572 72%
Net Surplus / (Deficit) (146,601) 4,262 3,059 (23,162) (25,225) (37,602)
Beginning Cash Balance 168,196 21,921 26,221
Cash Adjustments 326 38 -
Ending Cash Balance 21,921 26,221 3,059 996
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division.
This fund receives transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. This fund also receives revenue from interest earned on the fund's cash
balance.
The repair & maintenance budget covers annual maintenance of the CNG stations and radio tower inspections.
The debt service principal and interest budget is for the capital lease payments. Equipment purchased through a capital lease is typically paid off over 5 years.
In 2021, $68,500 is forecasted for the purchase of six (6) mobile column lifts. The lifts are used by Central Services to lift up vehicles in order to perform repairs and maintenance.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
133
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 117,720 54,492 47,685 47,685 8,717 8,717 38,968 18%
Other Income 989,555 1,626,433 2,000 2,000 8,748 8,748 (6,748) 437%
Interfund Allocation Reimb 3,944,597 2,914,500 3,265,000 3,265,000 816,226 816,226 2,448,774 25%
Interfund Transfers In - 49,087 - - - - - -
Total Revenue 5,051,872 4,644,513 3,314,685 3,314,685 833,691 833,691 2,480,994 25%
Expenditures by Division
Safety/Risk Management 232,240 151,479 63,924 67,374 9,617 87 9,704 57,670 14%
Liability Insurance 677,290 761,414 895,000 895,000 67,817 53,608 121,425 773,575 14%
Business Insurance 742,777 622,434 1,865,000 2,515,835 141,436 95,938 237,373 2,278,461 9%
Workers' Compensation 1,479,416 1,211,428 1,267,000 1,273,753 235,131 197,160 432,291 841,462 34%
Catastrophic Events 650,224 910,806 - 40,321 23,052 17,268 40,321 - 100%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 477,053 364,061 841,114 3,951,168 18%
Expenditures by Type
Personnel
Salaries & Wages 152,168 116,402 - - - - - - -
Fringe Benefits 61,226 46,090 - - - - - - -
Other Personnel Costs 33,353 17,308 42,000 48,753 4,546 5,745 10,291 38,462 21%
Total Personnel 246,747 179,800 42,000 48,753 4,546 5,745 10,291 38,462 21%
Supplies 51,453 1,988 9,000 9,000 113 87 200 8,800 2%
Services & Charges
Professional Services 521,468 420,313 990,000 740,835 115,074 131,938 247,011 493,823 33%
Education & Training 29,927 6,285 30,000 27,000 - - - 27,000 0%
Travel 3,245 356 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance 31,110 2,119 - 905,850 4,097 - 4,097 901,753 0%
Interfund Allocations 144,621 77,446 21,624 21,624 5,406 - 5,406 16,218 25%
Insurance 2,010,853 1,840,034 1,845,000 1,845,000 286,402 209,023 495,426 1,349,574 27%
Other Services & Charges 169,766 218,415 1,150,300 1,150,900 38,363 - 38,363 1,112,537 3%
Total Services & Charges 2,910,989 2,564,968 4,039,924 4,694,209 449,342 340,961 790,303 3,903,905 17%
Capital 572,758 910,806 - 40,321 23,052 17,268 40,321 - 100%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 477,053 364,061 841,114 3,951,167 18%
Net Surplus / (Deficit) 1,269,925 986,951 (776,239) (1,477,597) 356,638 (7,423)
Beginning Cash Balance 3,696,778 4,961,426 5,956,858
Cash Adjustments (5,277) 8,481 -
Ending Cash Balance 4,961,426 5,956,858 4,479,260 6,316,328
Cash Reserves Target 1,890,973 1,828,781 2,396,141
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents
and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens throughout
the City in an effort to stop any workplace injuries.
Capital expenditures budgeted in 2018, 2019, and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101).
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the
position focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was be
transferred to Human Resources. This resulted in a substantial decrease to the budget for the Safety & Risk division. The remaining budget will be for active shooter training, miscellaneous
safety supplies, other safety training, and membership fees for professional associations.
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is
to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs
associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims claims--property,
liability, workers compensation, etc.--and the operation of the Safety & Risk division. This fund is managed by the Department of Administration & Finance.
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various
methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business
insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). Safety & Risk costs are allocated based on
departments' budgeted positions. When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
134
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 7,991,331 6,656,930 9,129,846 9,129,846 2,282,457 2,282,457 6,847,389 25%
Charges for Services 92,585 111,796 - - - - - -
Other Income 66,798 53,757 77,647 77,647 26,524 26,524 51,123 34%
Interest Earnings 67,048 21,431 5,000 5,000 3,178 3,178 1,822 64%
Total Revenue 8,217,762 6,843,915 9,212,493 9,212,493 2,312,159 2,312,159 6,900,334 25%
Expenditures by Division
311 Call Center 519,646 551,515 578,572 579,563 135,487 191 135,678 443,886 23%
Innovation & Technology 7,348,706 7,324,325 8,618,830 9,852,275 2,342,403 1,396,094 3,738,497 6,113,778 38%
Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 2,477,890 1,396,285 3,874,175 6,557,664 37%
Expenditures by Type
Personnel
Salaries & Wages 1,689,240 1,844,342 1,996,316 1,996,316 442,013 - 442,013 1,554,303 22%
Fringe Benefits 569,382 708,812 752,106 752,106 172,365 - 172,365 579,741 23%
Total Personnel 2,258,622 2,553,154 2,748,422 2,748,422 614,377 - 614,377 2,134,044 22%
Supplies 169,850 130,511 420,750 460,549 53,238 29,196 82,434 378,115 18%
Services & Charges
Professional Services 1,065,128 1,058,605 705,800 1,639,975 133,248 714,378 847,626 792,349 52%
Printing & Advertising 5,181 1,005 5,150 5,150 208 - 208 4,942 4%
Education & Training 22,957 9,162 57,900 62,307 2,807 3,600 6,407 55,900 10%
Travel 32,456 7,385 27,110 27,110 - - - 27,110 0%
Repairs & Maintenance 2,975,430 3,021,127 4,043,305 4,287,912 1,365,158 583,447 1,948,605 2,339,308 45%
Interfund Allocations 6,785 5,911 891 891 225 - 225 666 25%
Debt Service Principal 391,117 606,922 817,277 817,277 180,310 - 180,310 636,967 22%
Debt Service Interest & Fees 52,924 59,675 76,973 76,973 14,709 - 14,709 62,264 19%
Other Services & Charges 287,902 422,383 293,824 305,272 113,610 65,664 179,274 125,998 59%
Interfund Transfers Out 600,000 - - - - - - - -
Total Services & Charges 5,439,880 5,192,174 6,028,230 7,222,868 1,810,275 1,367,089 3,177,364 4,045,504 44%
Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 2,477,890 1,396,285 3,874,175 6,557,663 37%
Net Surplus / (Deficit) 349,410 (1,031,925) 15,091 (1,219,345) (165,731) (1,562,016)
Beginning Cash Balance 2,758,297 3,108,342 2,125,192
Cash Adjustments 636 48,775 -
Ending Cash Balance 3,108,342 2,125,192 905,847 2,042,660
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the County Option Income Tax (COIT) Fund (#404) to cover the cost of the new enterprise
resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020.
Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to
make government more efficient.
CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise
platform because it integrated well with GIS and had substantial adoption from similarly sized cities.
Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure
hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots.
Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant are
managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217).
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including
number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its
budget is fully allocated each year.
Cash Reserves Target
No reserve requirement
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community
through technology, data, and strategic partnerships.
• The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries
and service requests.
• Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division.
• Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311
Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions.
• Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The
infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and
security; ensuring availability, capacity, and continuity.
• Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments
for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and
technology training, data analytics, and project management.
• Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the
technology resources they need to succeed by leveraging connections both internal and external connections.
135
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 13,344,016 15,885,258 15,997,883 15,997,883 3,968,144 3,968,144 12,029,739 25%
Other Income 397,653 373,523 385,000 385,000 372,040 372,040 12,960 97%
Interest Earnings 288,858 89,646 68,169 68,169 14,893 14,893 53,276 22%
Total Revenue 14,030,527 16,348,427 16,451,052 16,451,052 4,355,077 4,355,077 12,095,975 26%
Expenditures by Subdivision
Health Insurance 15,517,230 14,472,911 17,294,188 17,307,987 3,862,308 75,449 3,937,757 13,370,231 23%
Workplace Wellness Clinic 1,108,117 996,006 1,169,308 1,337,441 445,247 547,167 992,414 345,026 74%
Employee Wellness 86,863 76,048 91,160 94,974 18,628 36,844 55,472 39,502 58%
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 4,326,183 659,460 4,985,643 13,754,759 27%
Expenditures by Type
Personnel
Other Personnel Costs 14,704,500 13,740,971 16,472,430 16,476,543 3,622,210 37,008 3,659,218 12,817,324 22%
Total Personnel 14,704,500 13,740,971 16,472,430 16,476,543 3,622,210 37,008 3,659,218 12,817,324 22%
Supplies 198,245 131,045 150,000 150,000 22,515 - 22,515 127,485 15%
Services & Charges
Professional Services 1,163,954 1,083,611 1,198,308 1,379,941 454,359 622,452 1,076,811 303,131 78%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 632,597 587,028 732,318 732,318 227,013 - 227,013 505,305 31%
Other Services & Charges 12,913 2,309 1,500 1,500 86 - 86 1,414 6%
Total Services & Charges 1,809,464 1,672,948 1,932,226 2,113,859 681,458 622,452 1,303,910 809,950 62%
Capital - - - - - - - - -
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 4,326,183 659,460 4,985,643 13,754,759 27%
Net Surplus / (Deficit) (2,681,683) 803,462 (2,103,604) (2,289,350) 28,894 (630,566)
Beginning Cash Balance 11,997,127 9,277,319 10,143,060
Cash Adjustments (38,125) 62,279 -
Ending Cash Balance 9,277,319 10,143,060 7,853,710 10,186,409
Cash Reserves Target 4,178,052 3,886,241 4,685,100
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the
premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees.
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of
this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical,
dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
136
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 6,899 19,419 19,419 1,624 1,624 17,795 8%
Interest Earnings 5,213 1,187 1,335 1,335 38 38 1,297 3%
Total Revenue 5,213 8,087 20,754 20,754 1,662 1,662 19,092 8%
Expenditures by Type
Personnel
Other Personnel Costs 32,957 157,449 55,000 55,000 19,413 - 19,413 35,587 35%
Total Expenditures 32,957 157,449 55,000 55,000 19,413 - 19,413 35,587 35%
Net Surplus / (Deficit) (27,744) (149,363) (34,246) (34,246) (17,751) (17,751)
Beginning Cash Balance 208,514 180,911 31,859
Cash Adjustments 141 310 -
Ending Cash Balance 180,911 31,859 (2,387) 14,108
Cash Reserves Target 8,239 39,362 13,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to
the establishment of this fund, claims were accounted for under individual departments’ operations.
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of
Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased.
As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's
high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased
substantially due to the COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
137
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Parental Leave Fund Fund Number 714
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 166,529 244,090 257,209 257,209 57,394 57,394 199,815 22%
Interest Earnings 937 751 540 540 236 236 304 44%
Total Revenue 167,466 244,841 257,749 257,749 57,630 57,630 200,119 22%
Expenditures by Type
Personnel
Salaries & Wages 186,085 119,938 253,846 253,846 37,415 - 37,415 216,431 15%
Total Expenditures 186,085 119,938 253,846 253,846 37,415 - 37,415 216,431 15%
Net Surplus / (Deficit) (18,618) 124,903 3,903 3,903 20,215 20,215
Beginning Cash Balance 51,126 32,563 157,521
Cash Adjustments 55 56 -
Ending Cash Balance 32,563 157,521 161,424 177,736
Cash Reserves Target 14,887 9,595 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration &
Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2021, the
allocation is 0.35% of full-time wages.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
138
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 289,770 94,111 146,696 146,696 15,626 15,626 131,070 11%
Total Revenue 289,770 94,111 146,696 146,696 15,626 15,626 131,070 11%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)289,770 94,111 146,696 146,696 15,626 15,626
Beginning Cash Balance 10,439,531 10,733,474 10,845,986
Cash Adjustments 4,173 18,401 -
Ending Cash Balance 10,733,474 10,845,986 10,992,682 10,861,612
Cash Reserves Target 8,591,175 8,998,791 8,206,983
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to
meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant
delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds
that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of
the factors resulting in South Bend's good AA bond rating with Standard & Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax
monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana
General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the
fund’s cash balance.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
139
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 13,279 7,284 5,630 5,630 1,453 1,453 4,177 26%
Wayfinding Signage Project 100,000 - - - - - - -
Bloomberg Mayors Challenge 274,000 404,000 322,506 322,506 322,000 322,000 506 100%
Human Rights Scholarship Prog.91,517 8,370 18,000 18,000 - - 18,000 0%
AEP Grant (Office of Sustainab.)- 41,000 - - - - - -
Historic Preservation 183 196 - - 1,954 1,954 (1,954) -
Milton Trust Energy Grant 125,000 100,000 125,000 125,000 - - 125,000 0%
Code Enforce - 55,000 - - - - - -
Animal Resource Center Donations 41,996 49,603 25,000 25,000 4,438 4,438 20,562 18%
Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100%
Total Revenue 745,975 765,453 496,136 596,136 429,845 429,845 166,291 72%
Expenditures by Project
Wayfinding Signage Project 53,988 56,258 - 35,186 - 35,186 35,186 - 100%
Bloomberg Mayors Challenge 127,296 313,871 322,506 556,795 72,748 221,435 294,183 262,613 53%
Human Rights Scholarship Prog.19,310 6,655 28,150 28,150 - - - 28,150 0%
Bike Signage - - 2,500 2,500 - - - 2,500 0%
Historic Preservation Commiss.- - 5,000 5,000 - - - 5,000 0%
Milton Trust Energy Grant 2,600 61,608 125,000 139,900 10,000 44,800 54,800 85,100 39%
Animal Resource Center 38,658 14,902 35,000 38,574 - 3,574 3,574 35,000 9%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 241,853 453,294 518,156 806,105 82,748 304,995 387,743 418,363 48%
Expenditures by Type
Supplies - - 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services 218,362 382,631 344,806 615,855 72,748 258,195 330,943 284,913 54%
Printing & Advertising 3,479 6,650 21,650 21,650 - - - 21,650 0%
Repairs & Maintenance 4,181 64,008 135,000 151,900 10,000 46,800 56,800 95,100 37%
Grants & Subsidies 15,831 - 9,000 9,000 - - - 9,000 0%
Other Services & Charges - 5 2,700 2,700 - - - 2,700 0%
Total Services & Charges 241,853 453,294 513,156 801,105 82,748 304,995 387,743 413,363 48%
Total Expenditures 241,853 453,294 518,156 806,105 82,748 304,995 387,743 418,363 48%
Net Surplus / (Deficit)504,122 312,160 (22,020) (209,969) 347,097 42,102
Beginning Cash Balance 164,817 668,273 981,455
Cash Adjustments (665) 1,022 -
Ending Cash Balance 668,273 981,455 771,485 1,328,552
Cash Reserves Target - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or
bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they
are spent according to the designated purpose.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall
Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2021) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
- In 2019, the City received $100,000 from Bloomberg Philanthropies, the first installment of a three-year Mayors Challenge commitment from Bloomberg.
- In 2019, the Human Rights Scholarship Program was moved into this fund.
Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used
for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older
with home repairs.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or
subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing
resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the
program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded
transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are
allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major
events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-
as-a-benefit program which will continue to scale across the South Bend region and other similar geographies
Cash Reserves Target
No reserve requirement
140
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,668 5,076 5,536 5,536 675 675 4,861 12%
Total Revenue 16,668 5,076 5,536 5,536 675 675 4,861 12%
Expenditures by Type
Services & Charges
Professional Services 1,211 - - - - - - - -
Other Services & Charges 36,100 130,370 - 69,630 69,630 - 69,630 - 100%
Total Expenditures 37,311 130,370 - 69,630 69,630 - 69,630 - 100%
Net Surplus / (Deficit)(20,643) (125,295) 5,536 (64,094) (68,954) (68,954)
Beginning Cash Balance 625,798 605,471 481,214
Cash Adjustments 315 1,038 -
Ending Cash Balance 605,471 481,214 417,120 412,260
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or
intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs
of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance.
The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and
granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
141
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Human Rights Federal Grant Fund Number 258
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 247,060 167,100 143,200 68,200 - - 68,200 0%
Charges for Services - 8,500 - 75,000 2,500 2,500 72,500 3%
Interest Earnings 12,491 1,540 - - 675 675 (675) -
Other Income 312 - 2,050 2,050 - - 2,050 0%
Total Revenue 259,863 177,140 145,250 145,250 3,175 3,175 142,075 2%
Expenditures by Subdivision
General 76,493 19,061 3,000 22,941 - - - 22,941 0%
EEOC 103,333 100,391 125,846 125,846 22,529 16,667 39,196 86,650 31%
HUD 87,503 93,473 102,746 134,046 54,785 - 54,785 79,261 41%
Total Expenditures 267,329 212,926 231,592 282,833 77,314 16,667 93,980 188,852 33%
Expenditures by Type
Personnel
Salaries & Wages 119,255 124,770 126,000 126,000 28,886 - 28,886 97,114 23%
Fringe Benefits 35,042 38,541 47,692 47,692 9,192 - 9,192 38,500 19%
Total Personnel 154,296 163,311 173,692 173,692 38,079 - 38,079 135,614 22%
Supplies 1,330 1,724 2,000 2,000 - - - 2,000 0%
Services & Charges
Professional Services 21,691 24,667 27,800 40,800 3,333 16,667 20,000 20,800 49%
Printing & Advertising - 16,215 4,000 6,100 2,300 - 2,300 3,800 38%
Education & Training 3,709 5,960 3,500 9,165 1,580 - 1,580 7,585 17%
Travel 9,201 - 15,300 13,100 700 - 700 12,400 5%
Other Services & Charges 607 1,049 5,300 37,976 31,322 - 31,322 6,654 82%
Interfund Transfers Out 76,493 - - - - - - - -
Total Services & Charges 111,703 47,891 55,900 107,141 39,235 16,667 55,902 51,239 52%
Total Expenditures 267,329 212,926 231,592 282,833 77,314 16,667 93,980 188,853 33%
Net Surplus / (Deficit) (7,467) (35,786) (86,342) (137,583) (74,139) (90,806)
Beginning Cash Balance 528,434 521,051 486,159
Cash Adjustments 84 893 -
Ending Cash Balance 521,051 486,159 348,576 412,020
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC) .This fund also receives revenue from staff contracts.
Expenditures are for the wages and benefits of two full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights
Commission's activities related to fair housing and equal opportunity employment in St Joseph County.
142
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 5,086,138 - - 483,210 483,210 (483,210) -
Interfund Transfers In - 1,000,000 - - - - - -
Total Revenue - 6,086,138 - - 483,210 483,210 (483,210) -
Expenditures by Activity
Mayor's Office - 11,344 - - 17,215 - 17,215 (17,215) -
Common Couuncil - 5,010 - - 2,247 - 2,247 (2,247) -
Administration & Finance - 34,700 - 744 9,759 695 10,454 (9,710) 1406%
Public Works - 39,150 - - (96) - (96) 96 -
Innovation & Technology - 6,406 - 750 - 750 750 - 100%
Police Department - 1,631,779 - 40,380 16,195 24,750 40,945 (565) 101%
Fire Department - 1,816,511 - 1,183 16,676 4,992 21,668 (20,484) 1831%
Community Investment - 2,355,704 - 2,642,353 890,774 1,416,502 2,307,276 335,077 87%
Venues, Parks & Arts - 127,466 - 5,595 22,738 5,006 27,744 (22,149) 496%
Code Enforcement - 4,339 - - - - - - -
Building Department - 863 - - - - - - -
Total Expenditures - 6,033,275 - 2,691,004 975,509 1,452,694 2,428,203 262,803 90%
Expenditures by Type
Supplies - 252,665 - 18,587 47,563 10,918 58,480 (39,893) 315%
Services & Charges
Professional Services - 7,058 - 644 - 644 644 - 100%
Printing & Advertising - 19,717 - - 22,672 - 22,672 (22,672) -
Repairs & Maintenance - 2,016 - - - - - - -
Grants & Subsidies - 2,349,076 - 2,641,973 890,565 1,416,332 2,306,897 335,077 87%
Other Services & Charges - 54,452 - 29,800 14,709 24,801 39,510 (9,710) 133%
Interfund Transfers Out - 3,348,292 - - - - - - -
Total Services & Charges - 5,780,610 - 2,672,417 927,946 1,441,776 2,369,722 302,695 89%
Total Expenditures - 6,033,275 - 2,691,004 975,509 1,452,694 2,428,203 262,802 90%
Net Surplus / (Deficit)- 52,864 - (2,691,004) (492,299) (1,944,993)
Beginning Cash Balance - - 53,214
Cash Adjustments - 350 -
Ending Cash Balance - 53,214 (2,637,790) (398,061)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD),
Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and
lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions
Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at
community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional
homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required
to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
143
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name County Option Income Tax Fund Number 404
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,879,847 13,764,809 11,378,106 11,378,106 3,228,214 3,228,214 8,149,892 28%
Intergov./ Grants 12,500 - - - - - - -
Interest Earnings 348,410 111,181 147,313 147,313 19,323 19,323 127,990 13%
Debt Proceeds - 2,262,160 - - - - - -
Donations 5,000 - - - - - - -
Other Income 83,772 361,924 24,000 24,000 74,972 74,972 (50,972) 312%
Interfund Transfers In 927,077 - - 147,786 147,786 147,786 - 100%
Total Revenue 14,256,606 16,500,074 11,549,419 11,697,205 3,470,294 3,470,294 8,226,910 30%
Expenditures by Activity
General City 1,707,359 2,263,417 4,268,835 4,384,556 1,072,498 286,477 1,358,975 3,025,581 31%
Legal Dept 10,400 3,441 15,000 15,000 900 - 900 14,100 6%
Information Technology 1,375,412 1,579,347 - 99,597 11,200 88,397 99,597 - 100%
Police Department 1,658,739 2,136,734 2,040,329 3,595,571 611,315 38,080 649,395 2,946,176 18%
Fire Department 926,579 - - - - - - - -
Vacant & Abandoned Houses 380,612 232,822 400,000 838,415 - 64,815 64,815 773,600 8%
Community Investment 1,083,688 357,659 - 843,144 8,957 825,016 833,974 9,170 99%
Parks & Recreation 751,050 1,778,605 1,658,225 1,688,283 603,650 557,753 1,161,402 526,881 69%
Light Up South Bend 207,469 88,137 260,000 380,832 57,836 121,392 179,228 201,605 47%
Streets 1,978,142 2,899,656 - 5,179 - 5,179 5,179 - 100%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 375,000 - 375,000 1,125,000 25%
Traffic Signals & Street Lighting 1,729,535 1,501,835 1,585,820 1,585,820 357,965 - 357,965 1,227,855 23%
Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 3,099,321 1,987,109 5,086,430 9,849,968 34%
Expenditures by Type
Supplies 207,469 92,245 200,000 320,832 57,536 120,892 178,428 142,405 56%
Services & Charges
Professional Services 1,675,224 1,681,956 75,000 279,016 12,400 193,316 205,716 73,300 74%
Printing & Advertising - 500 - - - - - - -
Utilities 1,729,535 1,501,835 1,585,820 1,585,820 357,965 - 357,965 1,227,855 23%
Repairs & Maintenance 725,734 756,305 762,271 762,271 221,727 - 221,727 540,544 29%
Interfund Allocations 8,631 8,633 9,753 9,753 2,436 - 2,436 7,317 25%
Debt Service Principal 1,557,180 1,364,172 1,906,509 1,906,509 522,794 - 522,794 1,383,715 27%
Debt Service Interest & Fees 90,721 59,809 93,820 93,820 18,839 - 18,839 74,981 20%
Grants & Subsidies 1,318,244 397,553 335,991 1,020,291 160,104 860,107 1,020,211 80 100%
Other Services & Charges 1,009,336 1,292,054 1,338,649 1,829,603 594,082 635,198 1,229,279 600,324 67%
Interfund Transfers Out 4,764,329 6,361,491 5,420,396 5,420,396 1,117,599 - 1,117,599 4,302,797 21%
Total Services & Charges 12,878,933 13,424,307 11,528,209 12,907,479 3,007,946 1,688,621 4,696,567 8,210,913 36%
Capital 222,583 825,101 - 1,708,085 33,839 177,596 211,435 1,496,650 12%
Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 3,099,321 1,987,109 5,086,430 9,849,968 34%
Net Surplus / (Deficit)947,621 2,158,421 (178,790) (3,239,191) 370,973 (1,616,135)
Beginning Cash Balance 11,770,743 12,724,697 14,902,237
Cash Adjustments 6,333 19,120 -
Ending Cash Balance 12,724,697 14,902,237 11,663,046 15,324,843
Cash Reserves Target 6,654,492 7,170,827 7,468,198
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the
Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund
(#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the
software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the
streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2021, Department of
Community Investment (DCI) activities formerly paid out of this fund were moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI
expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend
program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to
improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number
of vacant lots, and need for lighting in the neighborhood. This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art.
County Option Income Tax (COIT) revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan
(debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain
organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council.
144
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 455,002 433,812 411,061 411,061 - - 411,061 0%
Intergov./ Shared Revenues 40,353 40,795 5,364 5,364 - - 5,364 0%
Interest Earnings 9,852 765 1,053 1,053 223 223 830 21%
Total Revenue 505,207 475,372 417,478 417,478 223 223 417,255 0%
Expenditures by Type
Services & Charges
Debt Service Principal 498,598 484,511 370,109 370,109 52,290 - 52,290 317,819 14%
Debt Service Interest & Fees 40,678 31,998 25,590 25,590 2,771 - 2,771 22,819 11%
Total Services & Charges 539,276 516,510 395,699 395,699 55,061 - 55,061 340,638 14%
Capital 271,112 12,970 - 1,419 - 1,419 1,419 - 100%
Total Expenditures 810,388 529,479 395,699 397,118 55,061 1,419 56,480 340,638 14%
Net Surplus / (Deficit) (305,181) (54,108) 21,779 20,360 (54,839) (56,258)
Beginning Cash Balance 528,040 223,617 169,893
Cash Adjustments 758 383 -
Ending Cash Balance 223,617 169,893 190,253 115,054
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle. Due to declining cash reserves in this fund, the police vehicle capital lease-
purchases for 2020 through 2023 will be funded by the County Option Income Tax Fund (#404). This fund will continue to pay off current leases over that time and will not take on
any new debt until cash reserves can support it in 2024.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
145
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 231,026 219,253 226,548 226,548 - - 226,548 0%
Interest Earnings 14,444 5,369 7,058 7,058 958 958 6,100 14%
Other Income 25,000 18,750 25,000 25,000 - - 25,000 0%
Total Revenue 270,470 243,373 258,606 258,606 958 958 257,648 0%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - 250,000 262,145 262,145 65,540 - 65,540 196,605 25%
Total Services & Charges - 250,000 262,145 262,145 65,540 - 65,540 196,605 25%
Capital 28,000 6,770 - - - - - - -
Total Expenditures 28,000 256,770 262,145 262,145 65,540 - 65,540 196,605 25%
Net Surplus / (Deficit) 242,470 (13,397) (3,539) (3,539) (64,582) (64,582)
Beginning Cash Balance 446,760 689,015 676,798
Cash Adjustments (215) 1,181 -
Ending Cash Balance 689,015 676,798 673,259 612,216
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned
on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues,
Parks & Arts.
In 2020, $180,000 was budgeted for Department of Community Investment activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets
Transportation project.
In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division.
In 2021, $262,145 is budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Department of Venues,
Parks & Arts.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
146
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Economic Development Income Tax Fund Number 408
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,474,651 13,405,714 11,040,237 11,040,237 3,157,320 3,157,320 7,882,917 29%
Intergov./ Grants - 12,500 50,000 50,000 - - 50,000 0%
Fines, Forfeitures, and Fees 354,660 354,660 - - - - - -
Interest Earnings 463,996 163,880 197,890 197,890 27,881 27,881 170,009 14%
Other Income 160,625 153,272 150,000 150,000 - - 150,000 0%
Interfund Transfers In 178,534 - 950,000 950,000 - - 950,000 0%
Total Revenue 13,632,466 14,090,026 12,388,127 12,388,127 3,185,202 3,185,202 9,202,926 26%
Expenditures by Activity
General City 19,365 1,076,233 - - - - - - -
PSAP 2,818,011 2,966,021 3,048,498 3,048,498 703,063 1,959,698 2,662,761 385,737 87%
Code Enforcement 2,364,559 2,973,805 2,874,081 2,874,081 - - - 2,874,081 0%
Animal Resource Center 845,841 891,414 915,549 915,549 - - - 915,549 0%
Community Investment 4,225,555 3,829,468 5,490,143 9,124,913 551,453 3,305,490 3,856,942 5,267,971 42%
2015 Park Bond 410,020 376,689 377,007 377,007 94,426 - 94,426 282,581 25%
2018 Zoo Bond 214,487 320,900 324,100 324,100 175,550 - 175,550 148,550 54%
Streets 445,439 35,749 - 18,812 - 18,812 18,812 - 100%
Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 1,524,492 5,284,000 6,808,492 9,874,469 41%
Expenditures by Type
Services & Charges
Professional Services 3,267,745 2,883,244 3,009,226 3,761,599 739,829 2,657,820 3,397,649 363,950 90%
Printing & Advertising 350 404 45,000 45,000 - - - 45,000 0%
Utilities 3,274 42,523 51,000 51,000 15,179 - 15,179 35,821 30%
Repairs & Maintenance 626,634 209,536 137,000 156,462 655 19,335 19,990 136,472 13%
Debt Service Principal 100,000 301,441 314,344 314,344 135,199 - 135,199 179,145 43%
Debt Service Interest & Fees 115,237 219,669 210,028 210,028 90,182 - 90,182 119,846 43%
Grants & Subsidies 975,685 1,220,570 3,050,000 5,785,348 348,559 2,558,909 2,907,468 2,877,880 50%
Other Services & Charges 221 1,603 - - - - - - -
Interfund Transfers Out 5,826,360 7,586,290 6,062,780 6,062,780 131,926 - 131,926 5,930,854 2%
Total Services & Charges 10,915,507 12,465,279 12,879,378 16,386,561 1,461,529 5,236,064 6,697,593 9,688,968 41%
Capital 427,769 5,000 150,000 296,399 62,963 47,936 110,899 185,500 37%
Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 1,524,492 5,284,000 6,808,492 9,874,468 41%
Net Surplus / (Deficit) 2,289,191 1,619,747 (641,251) (4,294,833) 1,660,710 (3,623,290)
Beginning Cash Balance 15,097,440 17,389,466 19,044,274
Cash Adjustments 2,835 35,061 -
Ending Cash Balance 17,389,466 19,044,274 14,749,441 20,736,044
Cash Reserves Target 5,671,638 6,235,140 8,341,480
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds, and the 2018 Zoo
Bonds. This fund also provides operating subsidies (budgeted as interfund transfers out) for the Department of Community Investment (DCI) administration (Fund #211) and the
Department of Code Enforcement (Fund #219 & #230). These departments do not collect enough revenue to support their operations so the City makes up the difference with income
tax dollars.
It also funds various community and economic development initiatives administered by the Department of Community Investment (DCI). 2021 DCI budgeted expenditures in this fund
include: Business Development - $500k for workforce development, $250k for small business assistance, $115k for the South Bend Chamber of Commerce | Neighborhoods -
$650k for homeless strategy, $350k for the home repair program | Engagement - $175k for neighborhood organization support, $25k for Love Your Block mini-grant program |
Planning - $500k for neighborhood development, $150k for neighborhood development assistance, $35k for West Side Main Streets, $150k for development of two neighborhood
plans, $50k for the Portage Elwood neighborhood plan, $100k for the Complete Streets Transportation projects |Property - $50k for appraisals, $100k for surveys, $203k for expenses
related to Redevelopment owned properties, $50k for an alley stabilization pilot program.
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic
development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund is a source of bonding capacity
for the City and efforts are made to keep significant cash reserves in order to receive a higher credit rating and lower interest rates.
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph
County. Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the
Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance.
The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development
agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the
job penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
147
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,783 682 - - 4 4 (4) -
Debt Proceeds 1,472,985 - - - - - - -
Total Revenue 1,489,768 682 - - 4 4 (4) -
Expenditures by Type
Services & Charges
Debt Service Principal 91,941 355,128 - - - - - - -
Debt Service Interest & Fees 9,172 12,324 - - - - - - -
Other Services & Charges 250 - - - - - - - -
Interfund Transfers Out - 1,752 - - - - - - -
Total Services & Charges 101,364 369,204 - - - - - - -
Capital 3,313,965 300,278 - - - - - - -
Total Expenditures 3,415,328 669,482 - - - - - - -
Net Surplus / (Deficit)(1,925,560) (668,800) - - 4 4
Beginning Cash Balance 2,942,035 1,016,476 347,680
Cash Adjustments 1 3 -
Ending Cash Balance 1,016,476 347,680 347,680 347,684
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service
principal and interest payments are budgeted in individual departments.
Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used
after the proceeds remaining in this fund are fully spent.
Historically, this fund receives revenue in the form of capital lease proceeds. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined.
148
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,383 2,351 4,500 4,500 30 30 4,470 1%
Interfund Transfers In 2,867,378 2,870,500 2,866,000 2,866,000 1,236,500 1,236,500 1,629,500 43%
Total Revenue 2,873,761 2,872,851 2,870,500 2,870,500 1,236,530 1,236,530 1,633,970 43%
Expenditures by Type
Services & Charges
Debt Service Principal 1,725,000 1,790,000 1,850,000 1,850,000 750,000 - 750,000 1,100,000 41%
Debt Service Interest & Fees 1,136,669 1,073,013 1,008,669 1,008,669 481,478 - 481,478 527,191 48%
Total Expenditures 2,861,669 2,863,013 2,858,669 2,858,669 1,231,478 - 1,231,478 1,627,191 43%
Net Surplus / (Deficit)12,092 9,839 11,831 11,831 5,052 5,052
Beginning Cash Balance 210,492 222,584 232,423
Cash Adjustments - - -
Ending Cash Balance 222,584 232,423 244,254 237,475
Cash Reserves Target 222,584 232,423 244,254
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend
Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
Cash Reserves Target
100% cash reserves per bond covenants
149
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,243 3,478 4,000 4,000 37 37 3,963 1%
Interfund Transfers In 2,641,500 2,645,000 2,311,000 2,311,000 1,325,750 1,325,750 985,250 57%
Total Revenue 2,656,743 2,648,478 2,315,000 2,315,000 1,325,787 1,325,787 989,213 57%
Expenditures by Type
Services & Charges
Debt Service Principal 2,175,000 2,250,000 2,000,000 2,000,000 1,280,000 - 1,280,000 720,000 64%
Debt Service Interest & Fees 457,744 379,968 307,705 307,705 165,278 - 165,278 142,428 54%
Interfund Transfers Out - - - - 647,198 - 647,198 (647,198) -
Total Expenditures 2,632,744 2,629,968 2,307,705 2,307,705 2,092,476 - 2,092,476 215,230 91%
Net Surplus / (Deficit) 23,999 18,510 7,295 7,295 (766,689) (766,689)
Beginning Cash Balance 791,026 815,025 833,535
Cash Adjustments - - -
Ending Cash Balance 815,025 833,535 840,830 66,846
Cash Reserves Target 815,025 833,535 840,830
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is
a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Current debt includes:
- 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - debt payments paid for by River West TIF Fund (#324) and the Sewage Works Operating Fund (#641),
final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt
schedule #39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
Cash Reserves Target
100% cash reserves per bond covenants
150
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name TIF - River West Development Area (Airport) Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 18,555,308 16,814,400 16,247,264 16,247,264 - - 16,247,264 0%
Intergov./ Shared Revenues 395,000 381,500 397,000 397,000 - - 397,000 0%
Intergov./ Grants 41,206 13,844 - - - - - -
Charges for Services 2,160 - - - - - - -
Interest Earnings 744,246 199,544 178,188 178,188 36,459 36,459 141,729 20%
Donations - 2,250 - - - - - -
Debt Proceeds - 4,345,059 - - - - - -
Other Income 129,336 252,995 - - 20,300 20,300 (20,300) -
Interfund Transfers In 64,022 35,560 90,000 90,000 571,596 571,596 (481,596) 635%
Total Revenue 19,931,280 22,045,151 16,912,452 16,912,452 628,356 628,356 16,284,097 4%
Expenditures by Type
Services & Charges
Professional Services 1,099,869 1,082,200 390,384 1,319,921 111,003 373,228 484,231 835,690 37%
Debt Service Principal 4,038,315 3,750,570 3,883,193 3,883,193 1,648,120 - 1,648,120 2,235,073 42%
Debt Service Interest & Fees 1,198,375 1,329,981 959,216 959,216 448,756 - 448,756 510,460 47%
Other Services & Charges 1,325,523 619,953 - 486,000 - 250,000 250,000 236,000 51%
Interfund Transfers Out 4,266,098 5,085,022 5,013,803 5,013,803 2,456,803 - 2,456,803 2,557,000 49%
Total Services & Charges 11,928,180 11,867,725 10,246,596 11,662,133 4,664,682 623,228 5,287,911 6,374,223 45%
Capital 8,735,222 12,152,391 - 14,452,575 1,937,184 3,483,658 5,420,842 9,031,733 38%
Total Expenditures 20,663,402 24,020,117 10,246,596 26,114,708 6,601,867 4,106,886 10,708,753 15,405,956 41%
Net Surplus / (Deficit) (732,123) (1,974,965) 6,665,856 (9,202,256) (5,973,511) (10,080,397)
Beginning Cash Balance 31,665,638 30,950,203 29,039,261
Cash Adjustments 16,687 64,024 -
Ending Cash Balance 30,950,203 29,039,261 19,837,005 23,053,891
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
Various projects and development opportunities include: Claey's Candy, local match to federal funds for Coal Line Trail project, Dylan Street reconstruction, neighborhood plan for
Western (east of Walnut), general road repairs, ongoing work with the State Theatre Block, and projects that were started in 2020 and will still be in process in 2021. TIF support will
also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover
mandatory administrative costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds
are being repaid by this fund with the final payment due February 1, 2037.
Cash Reserves Target
No reserve requirement
151
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 261,830 237,261 287,082 287,082 - - 287,082 0%
Interest Earnings 41,430 8,861 4,881 4,881 1,624 1,624 3,257 33%
Other Income 18,500 300 - - - - - -
Total Revenue 321,760 246,422 291,963 291,963 1,624 1,624 290,339 1%
Expenditures by Type
Services & Charges
Professional Services - 55 - 50,000 - 19,325 19,325 30,675 39%
Total Services & Charges - 55 - 50,000 - 19,325 19,325 30,675 39%
Capital 1,089,137 152,666 - 308,843 518 250,304 250,822 58,021 81%
Total Expenditures 1,089,137 152,721 - 358,843 518 269,629 270,147 88,696 75%
Net Surplus / (Deficit) (767,377) 93,701 291,963 (66,880) 1,107 (268,523)
Beginning Cash Balance 1,797,082 1,031,822 1,127,293
Cash Adjustments 2,117 1,769 -
Ending Cash Balance 1,031,822 1,127,293 1,060,413 1,128,399
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
In 2021, this fund will be used for final expenses for the City Cemetery project as well as improvements to the 100 Block of Elm Street. Starting in 2021 and continuing through 2025,
this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative
costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
152
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,722,642 2,997,091 2,560,473 2,560,473 - - 2,560,473 0%
Interest Earnings 249,447 62,271 22,737 22,737 8,375 8,375 14,362 37%
Other Income 7,725 - - - - - - -
Total Revenue 2,979,815 3,059,362 2,583,210 2,583,210 8,375 8,375 2,574,835 0%
Expenditures by Type
Services & Charges
Professional Services 29,225 82,784 - 171,355 29,065 82,780 111,844 59,511 65%
Insurance 25,256 - - 744 523 - 523 221 70%
Other Services & Charges 790 - - - - - - - -
Total Services & Charges 55,271 82,784 - 172,099 29,587 82,780 112,367 59,732 65%
Capital 5,686,682 5,418,511 - 3,044,814 117,153 2,153,191 2,270,343 774,471 75%
Total Expenditures 5,741,954 5,501,295 - 3,216,913 146,740 2,235,970 2,382,710 834,203 74%
Net Surplus / (Deficit)(2,762,138) (2,441,932) 2,583,210 (633,703) (138,365) (2,374,335)
Beginning Cash Balance 10,967,923 8,215,417 5,864,278
Cash Adjustments 9,633 90,793 -
Ending Cash Balance 8,215,417 5,864,278 5,230,575 5,656,894
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis
projects, Robert Henry Neighborhood improvements, Seitz Park improvements, Public Works projects, and various development opportunities which may be presented to the
Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name TIF - Southside Development Area #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,755,231 3,081,721 1,839,984 1,839,984 - - 1,839,984 0%
Interest Earnings 249,564 89,378 49,667 49,667 18,025 18,025 31,642 36%
Total Revenue 2,004,796 3,171,100 1,889,651 1,889,651 18,025 18,025 1,871,626 1%
Expenditures by Type
Services & Charges
Professional Services 190,544 140,498 - 620,922 98,366 109,979 208,344 412,577 34%
Total Services & Charges 190,544 140,498 - 620,922 98,366 109,979 208,344 412,577 34%
Capital 1,642,471 76,527 - 4,397,595 235,612 547,705 783,317 3,614,278 18%
Total Expenditures 1,833,015 217,025 - 5,018,516 333,978 657,684 991,661 4,026,855 20%
Net Surplus / (Deficit) 171,781 2,954,075 1,889,651 (3,128,865) (315,953) (973,637)
Beginning Cash Balance 9,432,094 9,607,799 12,586,134
Cash Adjustments 3,925 24,260 -
Ending Cash Balance 9,607,799 12,586,134 9,457,269 12,262,392
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be
presented to the Redevelopment Commission in 2021.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - - 369,525 369,525 - - 369,525 0%
Interest Earnings 5,428 1,154 296 296 134 134 162 45%
Total Revenue 5,428 1,154 369,821 369,821 134 134 369,687 0%
Expenditures by Type
Services & Charges
Professional Services 21,575 96,143 - 90,283 1,368 14,740 16,108 74,175 18%
Total Services & Charges 21,575 96,143 - 90,283 1,368 14,740 16,108 74,175 18%
Capital - - - - - - - - -
Total Expenditures 21,575 96,143 - 90,283 1,368 14,740 16,108 74,175 18%
Net Surplus / (Deficit)(16,147) (94,989) 369,821 279,539 (1,234) (15,974)
Beginning Cash Balance 203,834 187,806 93,140
Cash Adjustments 119 322 -
Ending Cash Balance 187,806 93,140 372,678 91,906
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has
determined it will collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name TIF - River East Residential Area (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,933,558 5,308,975 5,712,495 5,712,495 - - 5,712,495 0%
Interest Earnings 54,332 15,060 82,945 82,945 5,608 5,608 77,337 7%
Total Revenue 4,987,889 5,324,035 5,795,440 5,795,440 5,608 5,608 5,789,832 0%
Expenditures by Type
Services & Charges
Professional Services - - 24,797 24,797 - - - 24,797 0%
Debt Service Principal 392,522 409,383 427,038 427,038 211,261 - 211,261 215,777 49%
Debt Service Interest & Fees 102,306 85,445 68,291 68,291 35,403 - 35,403 32,888 52%
Interfund Transfers Out 3,769,003 3,864,125 4,180,375 4,390,375 2,186,104 - 2,186,104 2,204,271 50%
Total Services & Charges 4,263,831 4,358,953 4,700,501 4,910,501 2,432,768 - 2,432,768 2,477,733 50%
Capital - - - - - - - - -
Total Expenditures 4,263,831 4,358,953 4,700,501 4,910,501 2,432,768 - 2,432,768 2,477,733 50%
Net Surplus / (Deficit) 724,058 965,082 1,094,939 884,939 (2,427,160) (2,427,160)
Beginning Cash Balance 2,982,744 3,706,897 4,678,334
Cash Adjustments 95 6,355 -
Ending Cash Balance 3,706,897 4,678,334 5,563,273 2,251,174
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond.
This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in
2024 and 2029.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
156
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 1,498 1,498 38,502 4%
Total Revenue 28,483 9,075 40,000 40,000 1,498 1,498 38,502 4%
Expenditures by Type
Interfund Transfers Out 23,962 13,309 40,000 40,000 1,498 - 1,498 38,502 4%
Total Expenditures 23,962 13,309 40,000 40,000 1,498 - 1,498 38,502 4%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
157
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 1,498 1,498 38,502 4%
Total Revenue 28,483 9,075 40,000 40,000 1,498 1,498 38,502 4%
Expenditures by Type
Interfund Transfers Out 23,962 13,309 40,000 40,000 1,498 - 1,498 38,502 4%
Total Expenditures 23,962 13,309 40,000 40,000 1,498 - 1,498 38,502 4%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
158
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 27,510 8,934 - - 1,483 1,483 (1,483) -
Total Revenue 27,510 8,934 - - 1,483 1,483 (1,483) -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)27,510 8,934 - - 1,483 1,483
Beginning Cash Balance 991,077 1,018,984 1,029,665
Cash Adjustments 396 1,747 -
Ending Cash Balance 1,018,984 1,029,665 1,029,665 1,031,149
Cash Reserves Target 1,018,984 1,029,665 1,029,665
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for
the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
159
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 13 - - 1 1 (1) -
Debt Proceeds 9,447,841 - - - - - - -
Interfund Transfers In - 488,171 1,036,500 1,036,500 518,000 518,000 518,500 50%
Total Revenue 9,447,841 488,184 1,036,500 1,036,500 518,001 518,001 518,499 50%
Expenditures by Type
Services & Charges
Debt Service Principal - 270,000 650,000 650,000 320,000 - 320,000 330,000 49%
Debt Service Interest & Fees 293,022 247,313 377,750 377,750 192,875 - 192,875 184,875 51%
Total Services & Charges 293,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50%
Capital 9,125,000 - - - - - - - -
Total Expenditures 9,418,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50%
Net Surplus / (Deficit) 29,819 (29,129) 8,750 8,750 5,126 5,126
Beginning Cash Balance - 29,819 690
Cash Adjustments - - -
Ending Cash Balance 29,819 690 9,440 5,816
Cash Reserves Target 29,819 690 9,440
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
160
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 2 - - 4 4 (4) -
Interfund Transfers In - 326,938 - - - - - -
Total Revenue - 326,939 - - 4 4 (4) -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- 326,939 - - 4 4
Beginning Cash Balance - - 326,939
Cash Adjustments - - -
Ending Cash Balance - 326,939 326,939 326,943
Cash Reserves Target - 326,939 326,939
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project
(debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for
use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
161
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Redevelopment General Fund Number 433
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 84,095 24,117 8,007 8,007 275 275 7,732 3%
Interest Earnings 24,815 11,827 26,301 26,301 3,442 3,442 22,859 13%
Donations 1,177,112 1,449,512 1,000,000 1,000,000 - - 1,000,000 0%
Other Income - - - - 1,000 1,000 (1,000) -
Interfund Transfers In - 150,000 150,000 150,000 37,500 37,500 112,500 25%
Total Revenue 1,286,022 1,635,456 1,184,308 1,184,308 42,217 42,217 1,142,091 4%
Expenditures by Type
Services & Charges
Professional Services 5,211 1,657 4,500 4,500 - - - 4,500 0%
Grants & Subsidies 416,989 666,323 - 558,797 329,779 190,377 520,157 38,640 93%
Interfund Transfers Out - - - - 147,786 - 147,786 (147,786) -
Total Services & Charges 422,200 667,979 4,500 563,297 477,565 190,377 667,943 (104,646) 119%
Capital - 2,214 - - - - - - -
Total Expenditures 422,200 670,193 4,500 563,297 477,565 190,377 667,943 (104,646) 119%
Net Surplus / (Deficit) 863,822 965,263 1,179,808 621,011 (435,348) (625,726)
Beginning Cash Balance 614,296 1,476,915 2,444,710
Cash Adjustments (1,204) 2,532 -
Ending Cash Balance 1,476,915 2,444,710 3,065,721 2,009,361
Cash Reserves Target 105,550 167,548 140,824
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in
2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional
member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue
from interest earned on the fund's cash balance.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2021, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based
amenities, westside greenhouse food security, and supporting the creation and growth of small businesses.
Cash Reserves Target
25% of Annual expenditures
162
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 11,146 96 139 139 16 16 123 11%
Total Revenue 11,146 96 139 139 16 16 123 11%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 624,194 - - - - - - - -
Total Expenditures 624,194 - - - - - - - -
Net Surplus / (Deficit)(613,048) 96 139 139 16 16
Beginning Cash Balance 622,685 10,965 11,080
Cash Adjustments 1,328 19 -
Ending Cash Balance 10,965 11,080 11,219 11,096
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements
at Innovation Park and Ignition Park, the city's dual-campus technology park.
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on
the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
163
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 202,657 28,865 - - 3,755 3,755 (3,755) -
Total Revenue 202,657 28,865 - - 3,755 3,755 (3,755) -
Expenditures by Type
Services & Charges
Professional Services 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Total Services & Charges 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Capital 5,895,577 1,427,387 - 2,547,118 53,028 2,327,864 2,380,892 166,226 93%
Total Expenditures 6,536,438 1,514,357 - 2,578,007 53,028 2,341,214 2,394,242 183,764 93%
Net Surplus / (Deficit) (6,333,781) (1,485,491) - (2,578,007) (49,273) (2,390,487)
Beginning Cash Balance 10,403,960 4,085,672 2,614,468
Cash Adjustments 15,493 14,287 -
Ending Cash Balance 4,085,672 2,614,468 36,461 2,557,912
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
164
City of South Bend, Indiana
Monthly Financial Report
March 31, 2021
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,900 3,540 4,209 4,209 588 588 3,621 14%
Total Revenue 10,900 3,540 4,209 4,209 588 588 3,621 14%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)10,900 3,540 4,209 4,209 588 588
Beginning Cash Balance 392,693 403,750 407,982
Cash Adjustments 157 692 -
Ending Cash Balance 403,750 407,982 412,191 408,570
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban
Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill
development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax
Increment Finance State law.
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund
only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
165