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Home My WebLink AboutChange Order No 1 - Bendix Esports Arena Proj No. 119-106D - Nelco Media, Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 13, 2021 Mr. Philip Nelson Nelco Media, Inc. 505 Howard St. San Antonio, TX 78212 Brittny@NelcoMedia.net; Philip@NelcoMedia.net RE: Change Order No. 1 - Bendix Esports Arena – Project No. 119-106D Dear Mr. Nelson: At its April 13, 2021 meeting, the Board of Public Works approved the above referenced Change Order for an increase of an additional forty-two (42) days, bringing the revised contract completion date to June 11, 2021. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh April 13, 2021 From:Rebecca Plantz To:Jeff Jarnecke; Philip Nelson; Scott Herczeg; Rebekah Love; Gregory McGowan; Marc Scarpa; Robert Fixer Smith Cc:Cosmo Inserra; Sebastian Alvarez-Ring; Brittny Kase; Toy Villa Subject:RE: Potential Delays: Bendix Esports Arena Date:Monday, March 29, 2021 2:24:22 PM Yes, we will shift the full mobilization to May 12th knowing that your team is still aiming to be on site this week to talk with vendors and get eye on the electrical components. With this shift, I would propose a new final completion date of Friday, June 11. Let me know if that is realistic for you and your team so then we can have @Gregory McGowan start putting together the paperwork for us. Thank you, Becca Plantz Project Engineer 227 West Jefferson Boulevard South Bend, Indiana 46601 (574)235-5998 From: Jeff Jarnecke <jjarneck@southbendin.gov> Sent: Friday, March 26, 2021 4:14 PM To: Philip Nelson <Philip@NelcoMedia.net>; Rebecca Plantz <rplantz@southbendin.gov>; Scott Herczeg <scotth@southbendin.gov>; Rebekah Love <rebekahl@centurycenter.org>; Gregory McGowan <gmcgowan@southbendin.gov>; Marc Scarpa <marc@simplynew.com>; Robert Fixer Smith <fixer@simplynew.com> Cc: Cosmo Inserra <Cosmo@NelcoMedia.net>; Sebastian Alvarez-Ring <Sebastian@NelcoMedia.net>; Brittny Kase <Brittny@NelcoMedia.net> Subject: Re: Potential Delays: Bendix Esports Arena I checked with Markey’s and had the same conclusion. While Becca will need to confirm, it’s just the reality of where we are. I am Rebekah Love to provide any potential conflict dates from May 12 to July 1. Thanks. Jeff Venues Parks & Arts From: Philip Nelson <Philip@NelcoMedia.net> Sent: Friday, March 26, 2021 3:11 PM To: Rebecca Plantz; Jeff Jarnecke; Scott Herczeg; Rebekah Love; Gregory McGowan; Marc Scarpa; Robert Fixer Smith Cc: Cosmo Inserra; Sebastian Alvarez-Ring; Brittny Kase Subject: RE: Potential Delays: Bendix Esports Arena I’ve spoken to Marty over at TPC and he’s trying to find a solution for us but we have had zero luck in sourcing the chain motors in less than 45 days. At this point, I think we should plan for the worst and move the project start date to May 12th. If we are able to get them sooner, we will begin ASAP. I’m planning on sending Cosmo to South Bend next week to meet with vendors, work on sorting out the power requirements, etc. I realize that this is not optimal for any of us but it’s the reality we face. ☹ Please let me if this is acceptable to you and we will move our schedule accordingly. Philip Nelson President Nelco Media, Inc. 210.863.0360 – Cell www.NelcoMedia.net From: Philip Nelson Sent: Wednesday, March 24, 2021 6:52 PM To: Rebecca Plantz <rplantz@southbendin.gov>; Jeff Jarnecke <jjarneck@southbendin.gov>; Scott Herczeg <scotth@southbendin.gov>; Rebekah Love <rebekahl@centurycenter.org>; Gregory McGowan <gmcgowan@southbendin.gov>; Marc Scarpa <marc@simplynew.com>; Robert Fixer Smith <fixer@simplynew.com> Cc: Cosmo Inserra <Cosmo@NelcoMedia.net>; Sebastian Alvarez-Ring <Sebastian@NelcoMedia.net>; Brittny Kase <Brittny@NelcoMedia.net> Subject: Potential Delays: Bendix Esports Arena We are scheduled to arrive in South Bend on Wednesday 3/31 Purchasing is 95% complete but we have run into a couple of major issues that could affect our time table. 1. Power for Chain Hoists – In the Addendum, we asked if we needed electrical and the answer was no. During our pre-arrival prep, we have learned that there is no power in the venue to power the chain hoists. Apparently it was taken out in 2020 when the old hardware was removed. One of my engineers, Cosmo Inserra is looking into options to get this power back in but this may cause a bit of delay. Will need to do a change order on this item. Will update everyone on this item when we have answers. Electrical must be in place before we being a large portion of the project. 2. Chain Hoists 45 day back order – I have contacted more than 10 companies who are official distributors of the CM Classic Loadstar Chain Motors and none have any in stock and all came back with the same 45 day estimate. This one is quite HUGE since we need the chain hoists in place before we can work on truss, lighting, projector screens, etc. We are trying to source an equivalent, which we will run by the SimplyNew team for approval. We are also contacting event staging companies to see if they have new stock available. My fingers are crossed on this one as the event industry has been dormant for over a year. There has to be stock out there somewhere. 3. Custom Desks – We ran into longer time tables for delivery than we could accept. SimplyNew team is putting us in touch with a fabricator that may be able to help. We are also looking at other alternate sources including R Yoder Construction which is based in South Bend. 4. CoVID – Last Tuesday one of my engineers, Cosmo contracted CoVID. He was working with my lead engineer Sebastian leading up to Tuesday.. We expect both to have clean bill of health and negative CoVID test before arrival on 3/31 but wanted you all to be aware of the situation.. Your teams health and my teams health are a top priority. There are a few other smaller items that are on extended back order but they aren’t anything that would delay the project. Will work with SimplyNew team to approve these items. Sorry for the long email but with our tight timetable, wanted everyone to have all the facts ASAP.. Philip Nelson President Nelco Media, Inc. 210.863.0360 – Cell www.NelcoMedia.net BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 04/06/2021 Name Becca Plantz Department Public Works BPW Date 04/13/2021 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Nelco Media, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Bendix Esports Arena Project Number 119-106D Funding Source Hotel Motel Tax Fund Account No. 7304.42010.000.0099 Amount $397,000.00 Terms of Contract Lump Sums Purpose/Description Production and installation of equipment to make improvements to the Bendix Theater in the Century Center for an eSports Gaming Arena. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: 42 days New Completion Date: June 11, 2021