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Home My WebLink About04132021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of March 23, 2021 2. OPENING OF BIDS A. 2020 Community Crossings Round 2 – Project No. 120-059 1. Award 2. Funding: PR-00007707 B. 2021 Street and Sewer Materials Bid – Project No. 121-018 1. Funding: PR-00007797 C. 2021 Asphalt Materials Bid – Project No. 121-026 1. Funding: PR-00007857 D. 2021 Contractor Paving Round 1 – Project No. 121-016 1. Funding: PR-00007792 E. One (1) or More, 2021 or Newer, Horizontal Grinder – Spec D 1. Funding: PR-00008030 F. 905, 907, 909 Michigan Demolition – Project No. 120-063 1. Funding: PR-00008115 G. Ignition Park EV Charging Lot – Project No. 120-044 1. Funding: PR-00006991 H. Sale of City-Owned Property 1. Location: 429 N. Harrison Ave. I. Water Treatment Chemicals 2021-2022 1. Funding: PR-00007921 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Charles Martin Parking Lot – Project No. 120-051R 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $39,396 3. Funding: PR-00003785 4. CHANGE ORDERS A. Bendix Esports Arena – Project No. 119-106D 1. Company: Nelco Media, Inc. 2. Change Order No.: 1 3. Increase Amount: Additional Forty-Two (42) Days 4. Revised Contract Completion Date: June 11, 2021 5. Funding: Hotel Motel Tax Fund B. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 10 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 2 3. Increase Amount: Additional Four (4) Days 4. Revised Contract Completion Date: November 9, 2020 for Safe Relocation of Unmarked Gas Line 5. Funding: PO-0005628 5. PROJECT COMPLETION AFFIDAVITS A. 2020 Community Crossings Round 1 – Project No. 120-012 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $1,959,937.90 3. Funding: PO-0005026 B. Fire Stations 3 & 6 Renovations – Project No. 118-047 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $1,003,635 3. Funding: PO-0000208 C. CSO 3 Backwater Valve Replacement – Project No. 119-113 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $109,925 3. Funding: PO-0000767 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2021 Community Crossings Paving Round 1 - Project No. 121-014 1. Funding: PR-00008071 B. Lincoln Way West and Olive Streetscape - Project No. 119-108 1. Title Sheet 2. Funding: PR-00007313 C. Southeast Neighborhood Center (United Way) - Project No. 119-093 1. Funding: PR-00008109 7. RESOLUTIONS A. Resolution No. 08-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Three (3) Expired Bomb Suits from the South Bend Police Department B. Resolution No. 09-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Equipment 1. Description: One (1) Expired Bomb Suite from the South Bend Police Department CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 3 C. Resolution No. 11-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Division Chief Jeff Rynearson’s Firearm D. Resolution No. 12-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant James Cauffman’s Firearm E. Resolution No. 13-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Detective Scott Bryant’s Firearm F. Resolution No. 14-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class John Kronewitter’s Firearm G. Resolution No. 15-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: One (1) Cellebrite System from the South Bend Police Department H. Resolution No. 16-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Bus Shelters to the South Bend Public Transportation Corporation (“Transpo”) 1. Description: Transfer Bus Shelters to Transpo for their Long-Term Maintenance I. Resolution No. 17-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for Sewer and Water Extension Policy for Areas Outside of the City Limits 1. Description: Sewer and Water Extension Policy for Areas Outside of the City Limits J. Resolution No. 18-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the South Bend Building Corporation 1. Description: South Bend Building Corp. in Anticipation of the Issuance of Bonds by the Building Corp. Used to Fund Road Projects 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Sewer and Water Service Agreement – Cleveland Woods Development Co., LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 4 1. Description: Clarification of Insurance Language for Fernwood Sewer and Water Service Agreement B. Supplemental Agreement No. 3 – United Consulting 1. Description: Additional Bridge Inspection Work and Soil Boring for Retaining Wall near ND Softball Fields for Coal Line Trail Phase 2 2. Amount: NTE $33,300 3. Funding: PO-0000011 C. Parklet Encroachment License Agreements for Pilot Project – Chicory Café, Taqueria Chicago, The General Deli LLC 1. Description: Encroachment License Agreements for Pilot Project Installing Dining Areas in Parking Lanes Adjacent to Pilot Program Restaurants from April 2, 2021 to June 7, 2021 D. Authorization Letter – Studebaker National Museum 1. Description: Authorization for Annual New Car Raffle at Studebaker National Museum E. Real Estate Donation Agreement – United Way of St. Joseph County, Inc. 1. Description: Donating City Property for the Southeast Neighborhood Community Center F. I&M Memorandum of Understanding for Rights-Of-Way Work and License Agreement – Indiana Michigan Power Co., a subsidiary of American Electric Power, Inc. 1. Description: City Granting I&M License for Purpose of Performing Work on the Muessel Substation on Elwood to Colfax Substation which Impacts Several Rights-of-Way and City and Private Properties 9. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: PEGGS of South Bend a) Date/Times: Sunday 7:00 a.m. to 3:00 p.m.; Monday 7:00 a.m. to 2:00 p.m.; Thursday 7:00 a.m. to 2:00 p.m.; Friday and Saturday 7:00 a.m. to 8:00 p.m. b) Location: 127 S. Michigan St. c) Favorable Recommendations 2. Applicant: The View Tavern a) Date/Times: Sunday 3:00 p.m. to 10:00 p.m.; Monday to Saturday 11:30 a.m. to 10:00 p.m. b) Location: 515 E. Jefferson Blvd. c) Favorable Recommendations 3. Applicant: Woochi Japanese Fusion & Bar CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 5 a) Date/Times: Sunday to Thursday 10:00 a.m. to 10:00 p.m.; Friday to Saturday 10:00 a.m. to 11:00 p.m. b) Location: 119 N. Michigan St. c) Favorable Recommendations 4. Applicant: Aloft South Bend a) Date/Times: Sunday 10:00 a.m. to 10:00 p.m.; Monday to Saturday 10:00 a.m. to 11:00 p.m. b) Location: 111 N. Main St. c) Favorable Recommendations, Subject to Following Recommendations from Public Works, Community Investment, and Fire 5. Applicant: Fiddler’s Hearth Inc. a) Date/Times: Sunday 11:00 a.m. to 9:00 p.m.; Monday to Thursday 11:00 a.m. to 10:00 p.m.; Friday to Saturday 11:00 a.m. to 11:00 p.m. b) Location: 127 N. Main St. c) Favorable Recommendations, but Subject to Following Recommendations from Community Investment 6. Applicant: Purple Porch Co-Op a) Date/Times: Sunday 11:00 a.m. to 6:00 p.m.; Monday to Saturday 8:00 a.m. to 8:00 p.m. b) Location: 123 N. Hill St. c) Favorable Recommendations, Subject to Installation of Perimeter Barrier and Proper ADA Clearance from Obstructions 7. Applicant: Fatbird a) Date/Times: Sunday to Thursday 11:30 a.m. to 10:00 p.m.; Friday to Saturday 11:30 a.m. to 11:00 p.m. b) Location: 103 W. Colfax Ave. c) Favorable Recommendations, Subject to Proper ADA Clearance from Obstructions B. Community Garden Agreement a) Applicant: Matthew Insley b) Expiration at the End of 2021 c) Location: 630 & 632 N. Harrison Ave. d) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: F.A. Wilhelm Construction a) Description: Railing and Raised Sidewalk for ADA Access b) Location: 350 E. LaSalle Ave. c) Favorable Recommendations 2. Applicant: Burkhart Sign Systems a) Description: Two (2) Joe Kernan Memorial Trail Directional Signs CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 6 b) Location: One (1) Pedestrian Bridge/Overlook and One (1) East Bank Trail/Northside Blvd. c) Favorable Recommendations 10. STREET/ALLEY VACATIONS A. Applicant: Joshua Barthuly 1. Location: Alley between 1125-1121 Blaine Ave. 2. Purpose: Reduce Crime 3. Unfavorable Recommendations from Engineering and Community Investment as it Violates Three (3) of the I.C. 36-7-3-13 Criteria 11. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) No Parking Signs with Left & Right Arrow 1. Locations: 1124 N. Eddy St. a) Criteria Met B. New Installation – Handicapped Accessible Parking Space Sign 1. Approve Locations: a) 1434 Donald St. (1) Criteria Met b) 1422 Wilber St. (1) Criteria Met 2. Deny Locations: a) 1918 Warren St. (1) Criteria Not Met; Resident Has Driveway With Easy Access to Household b) 2114 Taylor St. (1) Criteria Not Met; Resident Has Twin Door Garage off Alley with Parking Pad; ADA Coordinator Recommended Denial. c) 725 25th. St. (1) Criteria Not Met; Resident Has Garage Off Alley with Walkway; ADA Coordinator Recommended Denial. 3. Remove Locations: a) 414 Altgeld St. (1) Resident Requested Removal b) 1529 Wilber St. (1) Resident Requested Removal c) 2709 Westmoor St. (1) Resident Requested Removal CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 7 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18233 Gilmore Dr. – Water/Sewer B. 18108 Erin Ct. – Water/Sewer 13. RATIFY BONDS A. Contractor Bonds 1. James Concrete LLC, Approved effective March 18, 2021 B. Excavation Bonds 1. Abonmarche Consultants Inc., Approved effective March 24, 2021 C. Occupancy Bonds 1. James Concrete LLC, Approved effective March 18, 2021 2. QC Communications, Inc., Approved effective March 19, 2021 3. Abonmarche Consultants Inc., Approved effective March 24, 2021 4. Royalty Companies of Indiana, Inc., Released effective April 23, 2021 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-13062, GBLN-13064 1) Date: 03/23/2021 2) Amount: $168,773.37 2. Claim Nos.: GBLN-13050, GBLN-13051 1) Date: 03/23/2021 2) Amount: $619,413.17 3. Claim No.: GBLN-12764 1) Date: 03/23/2021 2) Amount: $24,070.00 4. Claim Nos.: GBLN-13118, GBLN-13151 1) Date: 03/23/2021 2) Amount: $1,602,213.75 5. Claim No.: GBLN-13331 1) Date: 03/25/2021 2) Amount: $100,000.00 6. Claim No.: GBLN-13475 1) Date: 03/30/2021 2) Amount: $862,348.07 7. Claim Nos.: GBLN-13677, GBLN-13678, GBLN-13679 1) Date: 04/05/2021 2) Amount: $986,096.56 8. Claim No.: GBLN-13826 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA April 13, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-04132021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR MURRAY L. MILLER Page 8 1) Date: 04/06/2021 2) Amount: $1,294,946.87 9. Claim Nos.: GBLN-13463, GBLN-13631 1) Date: 04/06/2021 2) Amount: $806,627.68 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.