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Home My WebLink About2021-02 - Monthly Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Financial Report Page(s) Contents 2Fund Guide 3 Narrative 4 - 5 Report of Changes in Cash Balance 6 - 8 Projected Cash Balance 9 - 12 Cash Reserves Summary 13 - 18 Revenue & Expense Summaries 19 - 24 Revenue by Type 25 - 29 Expenditures by Actvity 30 - 32 Outstanding Debt 33 - 38 Employee Headcount Fund Summaries 39 - 58 General Fund 59 - 82 Public Works Funds 83 - 101 Public Safety Funds 102 - 117 Venues, Parks & Arts Funds 118 - 131 Department of Community Investment Funds 132 - 138 Internal Service Funds 139 - 150 Administrative Funds 151 - 165 Redevelopment Commission Controlled Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Fiscal Officers February 28, 2021 Controller's Office Page # General Fund Page # Venues, Parks & Arts Funds 39 101 General Fund 102 201 Parks & Recreation 103 273 Morris PAC / Palais Royale Marketing General Fund Departments/Divisions 104 274 Morris PAC Self-Promotion 40 Mayor 105 312 2017 Parks Bond Debt Service 41 Community Initiatives 106 401 Coveleski Stadium Capital 42 City Clerk 107 416 Morris Performing Arts Center Capital 43 Common Council 108 450 Palais Royale Historic Preservation 44 Controller's Office 109 453 2018 Zoo Bond Capital 45 Human Resources 110 471 2017 Parks Bond Capital 46 Diversity & Inclusion 111 601 Parking Garages 47 Human Rights 112 670 Century Center 48 Legal Department 113 671 Century Center Capital 49 Engineering 114 672 Century Center Energy Conservation Debt Svc 50 Office of Sustainability 115 730 City Cemetery 51 AmeriCorps Grant Program 116 731 Bowman Cemetery 52 Police Department 117 757 2015 Parks Bond Debt Service 53 Police Crime Lab 54 Fire Department Dept of Community Investment Funds 55 Fire Training Center 118 209 Studebaker-Oliver Revitalizing Grants 56 EMS 119 210 Economic Development State Grants 57 Morris Performing Arts Center 120 211 Department of Community Investment (DCI) 58 Palais Royale Ballroom 121 212 Dept of Community Investment Grants 122 219 Unsafe Building Public Works Funds 123 221 Landlord Registration 59 202 Motor Vehicle Highway 124 230 Code Enforcement Fund 60 266 MVH Restricted Fund 125 Code Enforcement Historical Summary 61 Motor Vehicle Highway Combined Budget Summary 126 410 Urban Development Action Grant 62 251 Local Roads & Streets 127 600 Consolidated Building Fund 63 257 LOIT Special Distribution 128 754 Industrial Revolving Fund 64 265 Local Road & Bridge Grant 129 756 2015 Smart Streets Bond Debt Service 65 412 Major Moves Construction 130 759 2017 Eddy Street Commons Bond Capital 66 610 Solid Waste Operations 131 760 2017 Eddy Street Commons Bond Debt Service 67 611 Solid Waste Capital 68 620 Water Works Operations Internal Service Funds 69 622 Water Works Capital 132 222 Central Services 70 624 Water Works Customer Deposit 133 224 Central Services Capital 71 625 Water Works Sinking 134 226 Liability Insurance 72 626 Water Works Bond Reserve 135 279 IT / Innovation / 311 Call Center 73 629 Water Works Reserve Operations & Maintenance 136 711 Self-Funded Employee Benefits 74 640 Sewer Repair Insurance 137 713 Unemployment Compensation 75 641 Sewage Works Operations 138 714 Parental Leave 76 642 Sewage Works Capital 77 643 Sewage Works Reserve Operations & Maint.Administrative Funds 78 649 Sewage Sinking 139 102 Rainy Day 79 653 Sewage Debt Service Reserve 140 217 Gift, Donation, Bequest 80 654 Sewage Works Deposit Fund 141 227 Loss Recovery 81 655 Project Releaf 142 258 Human Rights Federal Grant 82 667 Storm Sewer Fund 143 264 COVID-19 Response 144 404 County Option Income Tax Public Safety Funds 145 406 Cumulative Capital Development 83 216 Police State Seizures 146 407 Cumulative Capital Improvement 84 218 Police Curfew Violations 147 408 Economic Development Income Tax 85 220 Law Enforcement Continuing Education 148 750 Equipment/Vehicle Leasing 86 249 Public Safety LOIT 149 752 South Bend Redevelopment Authority 87 278 Take Home Vehicle Police 150 755 South Bend Building Corporation 88 280 Police Block Grants 89 287 Emergency Medical Services Capital Redevelopment Commission Controlled Funds 90 288 Emergency Medical Services Operating 151 324 TIF - River West Development Area (Airport) 91 289 HAZMAT 152 422 TIF - West Washington 92 291 Indiana River Rescue 153 429 TIF - River East Development Area (NE Dev) 93 292 Police Grants 154 430 TIF - Southside Development #1 94 294 Regional Police Academy 155 435 TIF - Douglas Road 95 295 COPS MORE Grant 156 436 TIF - River East Residential (NE Res) 96 299 Police Federal Drug Enforcement 157 315 Redevelopment Bond - Airport Taxable 97 350 2018 Fire Station #9 Bond Debt Service 158 328 Redevelopment Bond - Palais Royale 98 451 2018 Fire Station #9 Capital 159 351 2018 TIF Park Bond Debt Service Reserve 99 701 Firefighters Pension 160 352 2019 South Shore Double Tracking Bond Debt Svc 100 702 Police Pension 161 353 2020 TIF Library Bond Debt Service Reserve 101 705 Police K-9 Unit 162 433 Redevelopment General 163 439 Certified Technology Park 164 452 2018 TIF Park Bond Capital 165 454 Airport Urban Enterprise Zone 2 February 2021 Monthly Financial Report The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels. Report of Changes in Cash Balance (4 - 5) This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual revenues, and subtracting actual expenditures. Projected Cash Balance (6 - 8) The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected Cash Reserves Summary (9 - 12) The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Cash Reserve Requirements Cash reserve requirements are typically based on fund type. - Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures. - Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century Center Capital Fund 671. - Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero. Changes in Cash Balance Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax Negative Cash Balances Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet. Revenue & Expense Summaries (13 - 18) These summaries show the total revenue and expense by fund. Revenue by Type (19 - 24) This report shows the City's revenue collected by month and the total estimated revenue for the current year. Expenditures by Activity (25 - 29) This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year. Outstanding Debt (30 - 32) This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and interest payments due during the current year. Employee Headcount (33 - 38) This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees. Fund Summaries (39 - 165) The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and spending on major capital projects. We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Report of Changes in Cash Balance January 1, 2021 through February 28, 2021 Beginning 2021 2021 Plus/(Minus)Ending Cash Balance YTD YTD Accrual Surplus Cash Balance Cash Reserve 1/1/2021 Revenues Expenditures Adjustments (Deficit) 2/28/2021 Requirement Variance City Controlled Funds 101 General Fund 53,544,921 4,372,047 10,976,163 44,579 (6,559,538) 46,985,383 26,007,014 20,978,369 Special Revenue Funds 102 Rainy Day 10,845,986 12,833 - - 12,833 10,858,819 8,206,983 2,651,836 201 Parks & Recreation 4,156,004 994,634 2,510,596 88,837 (1,427,126) 2,728,879 3,826,224 (1,097,345) 202 Motor Vehicle Highway 6,607,820 1,097,577 2,827,611 60,501 (1,669,534) 4,938,286 2,724,879 2,213,407 209 Studebaker-Oliver Revitalizing Grants 763,112 901 13,740 4,200 (8,639) 754,473 - 754,473 210 Economic Development State Grants 27,154 32 - - 32 27,186 - 27,186 211 Department of Community Investment (DCI)1,629,498 526,985 515,777 (8,648) 2,561 1,632,058 - 1,632,058 212 Dept of Community Investment Grants 313,907 197,447 354,825 264 (157,114) 156,793 - 156,793 216 Police State Seizures 213,569 1,061 71,043 - (69,982) 143,587 24,261 119,326 217 Gift, Donation, Bequest 981,455 104,724 58,301 15,195 61,619 1,043,073 - 1,043,073 218 Police Curfew Violations 13,799 16 - - 16 13,815 250 13,565 219 Unsafe Building 832,938 8,409 12,593 940 (3,244) 829,694 - 829,694 220 Law Enforcement Continuing Education 483,549 41,481 179,600 21,848 (116,270) 367,279 83,082 284,197 221 Rental Units Regulation 189,090 245 29,837 - (29,593) 159,498 36,858 122,640 227 Loss Recovery 481,214 569 69,630 - (69,060) 412,154 - 412,154 230 Code Enforcement Fund 803,572 106,298 554,770 (39,104) (487,577) 315,996 - 315,996 249 Public Safety LOIT 4,045,717 1,520,530 1,289,434 - 231,096 4,276,813 769,441 3,507,372 251 Local Roads & Streets 3,632,884 337,037 619,233 34,473 (247,723) 3,385,160 - 3,385,160 257 LOIT Special Distribution 266,588 1,815 23,927 - (22,112) 244,476 - 244,476 258 Human Rights Federal Grant 486,159 3,064 58,266 - (55,202) 430,957 - 430,957 264 COVID-19 Response 53,214 253,507 721,826 94,814 (373,504) (320,290) - (320,290) 265 Local Road & Bridge Grant 1,391,493 1,646 778,207 - (776,560) 614,932 - 614,932 266 MVH Restricted Fund 1,126,297 455,314 174,806 4,118 284,626 1,410,923 - 1,410,923 273 Morris PAC / Palais Royale Marketing 76,521 591 - - 591 77,112 7,496 69,616 274 Morris PAC / Self-Promotion 225,432 267 - - 267 225,698 28,750 196,948 280 Police Block Grants 4,138 5 - - 5 4,143 - 4,143 289 HAZMAT 27,937 33 - - 33 27,970 2,500 25,470 291 Indiana River Rescue 330,404 32,241 650 (19,500) 12,091 342,495 23,075 319,420 292 Police Grants 26,716 - - - - 26,716 - 26,716 294 Regional Police Academy 125,984 8,549 - - 8,549 134,533 4,313 130,220 295 COPS MORE Grant 73,474 13,604 - - 13,604 87,079 - 87,079 299 Police Federal Drug Enforcement 83,275 33 - - 33 83,307 7,125 76,182 404 County Option Income Tax 14,902,237 2,242,955 2,344,252 237,925 136,628 15,038,865 7,468,198 7,570,667 408 Economic Development Income Tax 19,044,274 2,131,097 920,653 23,038 1,233,482 20,277,756 8,341,480 11,936,276 410 Urban Development Action Grant 32,733 5,536 6,000 - (464) 32,269 - 32,269 655 Project ReLeaf 425,913 90,072 90,051 (14,642) (14,621) 411,291 158,572 252,719 705 Police K-9 Unit 2,420 3 - - 3 2,423 - 2,423 730 City Cemetery 30,041 36 - - 36 30,076 - 30,076 731 Bowman Cemetery 472,576 559 - - 559 473,136 400,000 73,136 754 Industrial Revolving Fund 2,406,914 61,093 210,413 369,819 220,499 2,627,414 - 2,627,414 Total Special Revenue Funds 77,636,007 10,252,799 14,436,040 874,078 (3,309,162) 74,326,845 32,113,487 42,213,357 Debt Service Funds 312 2017 Parks Bond Debt Service 187,578 169 580,058 - (579,889) (392,311) - (392,311) 350 2018 Fire Station #9 Bond Debt Service - 175,941 175,941 - - - - - 672 Century Center Energy Conservation Debt Svc 193,705 221,673 - - 221,673 415,378 - 415,378 752 South Bend Redevelopment Authority 232,423 1,236,510 1,231,478 - 5,032 237,455 237,455 - 755 South Bend Building Corporation 833,535 1,325,781 1,445,278 - (119,497) 714,038 714,038 - 756 2015 Smart Streets Bond Debt Service 1,739,076 858,017 854,234 - 3,782 1,742,859 1,742,859 - 757 2015 Parks Bond Debt Service 586,111 62,960 185,516 - (122,555) 463,556 463,556 - 760 2017 Eddy Street Commons Bond Debt Service 3,463,323 744,530 744,500 - 30 3,463,352 2,500,000 963,352 Total Debt Service Funds 7,235,750 4,625,581 5,217,004 - (591,423) 6,644,327 5,657,908 986,419 Capital Funds 287 Fire Department Capital 3,111,296 478,213 561,345 (300) (83,432) 3,027,864 - 3,027,864 401 Coveleski Stadium Capital 11,685 14 - (746) (732) 10,953 - 10,953 406 Cumulative Capital Development 169,893 193 55,061 - (54,868) 115,025 - 115,025 407 Cumulative Capital Improvement 676,798 795 43,695 - (42,900) 633,898 - 633,898 412 Major Moves Construction 1,386,436 248,304 7,510 - 240,795 1,627,231 - 1,627,231 416 Morris Performing Arts Center Capital 203,098 240 - - 240 203,338 - 203,338 450 Palais Royale Historic Preservation 80,911 214 - - 214 81,125 - 81,125 451 2018 Fire Station #9 Bond Capital 314,233 372 - - 372 314,605 - 314,605 453 2018 Zoo Bond Capital - - - - - - - - 471 2017 Parks Bond Capital 5,926,118 6,996 72,926 (1,275) (67,206) 5,858,912 - 5,858,912 750 Equipment/Vehicle Leasing 347,680 3 - - 3 347,683 - 347,683 759 2017 Eddy Street Commons Bond Capital 25,762 0 - - 0 25,762 - 25,762 Total Capital Funds 12,253,909 735,344 740,537 (2,321) (7,515) 12,246,394 - 12,246,396 4 City of South Bend Report of Changes in Cash Balance January 1, 2021 through February 28, 2021 Beginning 2021 2021 Plus/(Minus)Ending Cash Balance YTD YTD Accrual Surplus Cash Balance Cash Reserve 1/1/2021 Revenues Expenditures Adjustments (Deficit) 2/28/2021 Requirement Variance Enterprise Funds 288 Emergency Medical Services Operating 607,079 - 607,079 - (607,079) - - - 600 Consolidated Building Fund 2,127,056 212,786 291,267 330 (78,151) 2,048,905 420,952 1,627,953 601 Parking Garages 674,268 170,540 138,334 705 32,912 707,180 310,224 396,956 610 Solid Waste Operations 87,032 1,098,928 762,174 (163,394) 173,360 260,393 653,974 (393,581) 611 Solid Waste Capital 388,126 15 309,427 - (309,412) 78,714 - 78,714 620 Water Works Operations 4,840,727 3,436,886 3,705,921 (157,089) (426,124) 4,414,603 1,111,667 3,302,936 622 Water Works Capital 7,652,044 634,157 135,014 (39,862) 459,281 8,111,325 - 8,111,325 624 Water Works Customer Deposit 1,263,319 1,498 1,498 7,036 7,036 1,270,355 1,270,355 - 625 Water Works Sinking (Debt Service)2,323 251,962 38 - 251,924 254,247 254,247 - 626 Water Works Bond Reserve 1,422,800 1,644 1,643 - 1 1,422,801 1,422,801 - 629 Water Works Reserve Operations & Maintenance 2,912,652 3,446 3,446 - - 2,912,652 2,880,373 32,279 640 Sewer Repair Insurance 2,052,857 134,145 136,571 24,908 22,482 2,075,339 165,601 1,909,738 641 Sewage Works Operations 11,466,153 7,239,142 6,563,148 (1,180,067) (504,072) 10,962,081 2,314,248 8,647,833 642 Sewage Works Capital 13,821,218 1,146,817 38,486 1,012 1,109,342 14,930,560 - 14,930,560 643 Sewage Works Reserve Operations & Maintenance 5,550,801 6,566 6,566 - - 5,550,801 5,450,005 100,796 649 Sewage Sinking (Debt Service)1,320,833 1,284,205 - - 1,284,205 2,605,038 2,605,038 - 653 Sewage Debt Service Reserve 3,990,250 68 - - 68 3,990,318 3,990,318 - 654 Sewage Works Customer Deposit 649,073 772 772 63,826 63,826 712,898 712,898 - 667 Storm Sewer Fund 1,032,916 206,464 66,082 (21,871) 118,510 1,151,426 447,399 704,027 670 Century Center Operations 1,016,748 360,115 384,558 44,064 19,620 1,036,369 1,058,363 (21,994) 671 Century Center Capital 983,612 16 - - 16 983,628 800,000 183,628 Total Enterprise Funds 63,861,888 16,190,170 13,152,023 (1,420,402) 1,617,745 65,479,632 25,868,463 65,479,632 Internal Service Funds 222 Central Services 1,209,079 1,049,794 1,117,357 114,283 46,720 1,255,799 885,590 370,209 224 Central Services Capital 26,221 31 7,500 7,500 31 26,252 - 26,252 226 Liability Insurance 5,956,858 551,870 269,743 62,643 344,770 6,301,628 2,396,141 3,905,487 278 Police Take Home Vehicle 681,823 1,926 - (1,685) 241 682,064 750,000 (67,936) 279 IT / Innovation / 311 Call Center 2,125,192 1,544,187 1,678,542 363,633 229,278 2,354,471 - 2,354,471 711 Self-Funded Employee Benefits 10,143,060 2,987,491 2,514,392 14,183 487,282 10,630,342 4,685,100 5,945,242 713 Unemployment Compensation 31,859 1,133 19,369 - (18,236) 13,623 13,750 (127) 714 Parental Leave Fund 157,521 39,006 18,186 - 20,820 178,342 20,308 158,034 Total Internal Service Funds 20,331,613 6,175,438 5,625,089 560,558 1,110,907 21,442,520 8,750,889 12,691,632 Fiduciary Funds 701 Fire Pension 453,561 439 690,581 221 (689,921) (236,360) 449,626 (685,986) 702 Police Pension 566,569 525 1,037,101 12,066 (1,024,509) (457,940) 605,774 (1,063,714) 718 State Tax Withholding Fund 336,042 - - (68,104) (68,104) 267,938 267,938 - 725 Morris / Palais Box Office 393,326 - - 19,346 19,346 412,673 412,673 - 726 Police Distributions Payable 894,848 - - 49,516 49,516 944,364 944,364 - Total Fiduciary Funds 2,644,346 964 1,727,681 13,046 (1,713,672) 930,674 2,680,375 (1,749,700) Total City Controlled Funds 237,508,434 42,352,342 51,874,538 69,537 (9,452,658) 228,055,776 101,078,136 152,846,105 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport)29,039,261 54,261 4,803,991 (8,713) (4,758,443) 24,280,818 - 24,280,818 422 TIF - West Washington 1,127,293 1,334 518 518 1,334 1,128,627 - 1,128,627 429 TIF - River East Development Area (NE Dev)5,864,278 6,917 146,050 (58,836) (197,969) 5,666,309 - 5,666,309 430 TIF - Southside Development #1 12,586,134 14,841 222,194 (2,664) (210,016) 12,376,117 - 12,376,117 435 TIF - Douglas Road 93,140 110 1,368 - (1,257) 91,882 - 91,882 436 TIF - River East Residential (NE Res)4,678,334 4,977 2,227,664 - (2,222,688) 2,455,647 - 2,455,647 Total Tax Increment Financing Funds 53,388,440 82,440 7,401,785 (69,695) (7,389,039) 45,999,400 - 45,999,400 Redevelopment Funds 433 Redevelopment General 2,444,710 29,073 326,719 - (297,646) 2,147,063 140,824 2,006,239 439 Certified Technology Park 11,080 13 - - 13 11,093 - 11,093 452 2018 TIF Park Bond Capital 2,614,468 3,091 30,228 (7,283) (34,419) 2,580,049 - 2,580,049 454 Airport Urban Enterprise Zone 407,982 483 - - 483 408,465 - 408,465 Total Redevelopment Funds 5,478,239 32,660 356,947 (7,283) (331,570) 5,146,670 140,824 5,005,846 Debt Service Funds 315 Airport 2003 Debt Reserve 1,040,462 1,231 1,231 - - 1,040,462 1,040,462 - 328 SBCDA 2003 Debt Reserve 1,739,495 2,058 2,058 - - 1,739,495 1,739,495 - 351 2018 TIF Park Bond Debt Service 1,029,665 1,218 - - 1,218 1,030,884 1,030,884 - 352 2019 South Shore Double Tracking Debt Service 690 518,001 512,875 - 5,126 5,816 5,816 - 353 2020 TIF Library Bond Debt Service Reserve 326,939 3 - - 3 326,942 326,942 - Total Debt Service Funds 4,137,251 522,511 516,164 - 6,347 4,143,598 4,143,599 - Total Redevelopment Commission Funds 63,003,930 637,611 8,274,895 (76,977) (7,714,261) 55,289,669 4,284,423 51,005,246 Grand Total 300,512,364 42,989,953 60,149,433 (7,440) (17,166,920) 283,345,444 105,362,559 203,851,351 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL 5 Beginning 2021 2021 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021 City Controlled Funds 101 General Fund 53,544,921 70,747,798 74,305,755 - (3,557,957) 49,986,964 Special Revenue Funds 102 Rainy Day 10,845,986 146,696 - - 146,696 10,992,682 201 Parks & Recreation 4,156,004 15,050,019 15,304,897 - (254,878) 3,901,126 202 Motor Vehicle Highway 6,607,820 6,959,261 10,899,515 - (3,940,254) 2,667,566 209 Studebaker-Oliver Revitalizing Grants 763,112 3,388 59,671 - (56,283) 706,829 210 Economic Development State Grants 27,154 72,555 84,517 - (11,962) 15,191 211 Department of Community Investment (DCI)1,629,498 3,035,581 4,105,558 - (1,069,977) 559,521 212 Dept of Community Investment Grants 313,907 3,269,798 6,008,550 - (2,738,752) (2,424,845) 216 Police State Seizures 213,569 11,415 97,043 - (85,628) 127,941 217 Gift, Donation, Bequest 981,455 596,136 806,105 - (209,969) 771,485 218 Police Curfew Violations 13,799 358 1,000 - (642) 13,157 219 Unsafe Building 832,938 123,032 113,805 - 9,227 842,165 220 Law Enforcement Continuing Education 483,549 259,937 332,330 - (72,393) 411,156 221 Rental Units Regulation 189,090 341,727 368,577 - (26,850) 162,240 227 Loss Recovery 481,214 5,536 69,630 - (64,094) 417,120 230 Code Enforcement Fund 803,572 3,999,570 4,066,563 - (66,993) 736,579 249 Public Safety LOIT 4,045,717 8,031,916 9,618,013 - (1,586,097) 2,459,620 251 Local Roads & Streets 3,632,884 1,896,469 4,629,250 - (2,732,781) 900,102 257 LOIT Special Distribution 266,588 129 109,463 - (109,334) 157,254 258 Human Rights Federal Grant 486,159 145,250 231,592 - (86,342) 399,817 264 COVID-19 Response 53,214 - 2,304,858 - (2,304,858) (2,251,644) 265 Local Road & Bridge Grant 1,391,493 2,000,010 2,975,480 - (975,470) 416,023 266 MVH Restricted Fund 1,126,297 3,041,437 3,226,587 - (185,150) 941,147 273 Morris PAC / Palais Royale Marketing 76,521 5,578 29,984 - (24,406) 52,115 274 Morris PAC / Self-Promotion 225,432 66,737 115,000 - (48,263) 177,169 280 Police Block Grants 4,138 56 - - 56 4,194 289 HAZMAT 27,937 10,376 10,000 - 376 28,313 291 Indiana River Rescue 330,404 93,892 92,300 - 1,592 331,996 292 Police Grants 26,716 - - - - 26,716 294 Regional Police Academy 125,984 21,620 17,250 - 4,370 130,354 295 COPS MORE Grant 73,474 10,170 69,433 - (59,263) 14,211 299 Police Federal Drug Enforcement 83,275 25,883 28,500 - (2,617) 80,658 404 County Option Income Tax 14,902,237 11,549,419 14,936,396 - (3,386,977) 11,515,260 408 Economic Development Income Tax 19,044,274 12,388,127 16,682,960 - (4,294,833) 14,749,441 410 Urban Development Action Grant 32,733 22,568 24,000 - (1,432) 31,301 655 Project ReLeaf 425,913 454,831 634,287 - (179,456) 246,457 705 Police K-9 Unit 2,420 5 - - 5 2,425 730 City Cemetery 30,041 134 - - 134 30,175 731 Bowman Cemetery 472,576 6,392 - - 6,392 478,968 754 Industrial Revolving Fund 2,406,914 7,933,000 498,560 - 7,434,440 9,841,354 Total Special Revenue Funds 77,636,007 81,579,008 98,551,675 - (16,972,667) 60,663,340 Debt Service Funds 312 2017 Parks Bond Debt Service 187,578 1,148,145 1,189,193 - (41,048) 146,530 350 2018 Fire Station #9 Bond Debt Service - 345,307 345,307 - - - 672 Century Center Energy Conservation Debt Svc 193,705 407,911 406,711 - 1,200 194,905 752 South Bend Redevelopment Authority 232,423 2,870,500 2,858,669 - 11,831 244,254 755 South Bend Building Corporation 833,535 2,315,000 2,307,705 - 7,295 840,830 756 2015 Smart Streets Bond Debt Service 1,739,076 1,719,500 1,712,819 - 6,681 1,745,757 757 2015 Parks Bond Debt Service 586,111 378,007 374,382 - 3,625 589,736 760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,716,875 1,710,875 - 6,000 3,469,323 Total Debt Service Funds 7,235,750 10,901,245 10,905,661 - (4,416) 7,231,335 City of South Bend Based on 2021 Amended Budget as of February 28, 2021 Projected Cash Balance 6 Beginning 2021 2021 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021 City of South Bend Based on 2021 Amended Budget as of February 28, 2021 Projected Cash Balance Capital Funds 287 Fire Department Capital 3,111,296 1,924,664 3,686,776 - (1,762,112) 1,349,184 401 Coveleski Stadium Capital 11,685 30,351 30,000 - 351 12,036 406 Cumulative Capital Development 169,893 417,478 397,118 - 20,360 190,253 407 Cumulative Capital Improvement 676,798 258,606 262,145 - (3,539) 673,259 412 Major Moves Construction 1,386,436 500,862 747,059 - (246,197) 1,140,239 416 Morris Performing Arts Center Capital 203,098 67,175 51,625 - 15,550 218,648 450 Palais Royale Historic Preservation 80,911 8,369 35,000 - (26,631) 54,280 451 2018 Fire Station #9 Bond Capital 314,233 - - - - 314,233 453 2018 Zoo Bond Capital - - - - - - 471 2017 Parks Bond Capital 5,926,118 - 5,459,738 - (5,459,738) 466,380 750 Equipment/Vehicle Leasing 347,680 - - - - 347,680 759 2017 Eddy Street Commons Bond Capital 25,762 - 25,681 - (25,681) 80 Total Capital Funds 12,253,909 3,207,505 10,695,142 - (7,487,637) 4,766,271 Enterprise Funds 288 Emergency Medical Services Operating 607,079 - 707,215 100,136 (607,079) - 600 Consolidated Building Fund 2,127,056 1,802,832 1,683,808 - 119,024 2,246,080 601 Parking Garages 674,268 971,568 1,240,895 - (269,327) 404,941 610 Solid Waste Operations 87,032 5,551,737 6,539,740 - (988,003) (900,970) 611 Solid Waste Capital 388,126 1,065,255 1,440,255 - (375,000) 13,126 620 Water Works Operations 4,840,727 20,792,716 22,233,330 - (1,440,614) 3,400,112 622 Water Works Capital 7,652,044 3,642,877 6,264,442 - (2,621,565) 5,030,479 624 Water Works Customer Deposit 1,263,319 17,381 17,381 - - 1,263,319 625 Water Works Sinking (Debt Service)2,323 1,535,817 1,535,817 - - 2,323 626 Water Works Bond Reserve 1,422,800 20,000 20,000 - - 1,422,800 629 Water Works Reserve Operations & Maintenance 2,912,652 41,884 41,884 - - 2,912,652 640 Sewer Repair Insurance 2,052,857 673,403 662,402 - 11,001 2,063,858 641 Sewage Works Operations 11,466,153 38,143,063 46,284,962 - (8,141,899) 3,324,254 642 Sewage Works Capital 13,821,218 6,249,792 13,278,180 - (7,028,388) 6,792,830 643 Sewage Works Reserve Operations & Maintenance 5,550,801 75,112 75,112 - - 5,550,801 649 Sewage Sinking (Debt Service)1,320,833 7,710,104 7,694,771 - 15,333 1,336,166 653 Sewage Debt Service Reserve 3,990,250 65,000 - - 65,000 4,055,250 654 Sewage Works Customer Deposit 649,073 5,578 5,578 - - 649,073 667 Storm Sewer Fund 1,032,916 1,024,669 1,789,594 - (764,925) 267,990 670 Century Center Operations 1,016,748 3,461,252 4,233,454 - (772,202) 244,547 671 Century Center Capital 983,612 200 - - 200 983,812 Total Enterprise Funds 63,861,888 92,850,240 115,748,820 100,136 (22,798,444) 41,063,444 Internal Service Funds 222 Central Services 1,209,079 8,825,750 8,855,897 - (30,147) 1,178,932 224 Central Services Capital 26,221 105,050 128,212 - (23,162) 3,059 226 Liability Insurance 5,956,858 3,314,685 4,792,282 - (1,477,597) 4,479,260 278 Police Take Home Vehicle 681,823 13,766 50,000 - (36,234) 645,589 279 IT / Innovation / 311 Call Center 2,125,192 9,212,493 10,431,838 - (1,219,345) 905,847 711 Self-Funded Employee Benefits 10,143,060 16,451,052 18,740,402 - (2,289,350) 7,853,710 713 Unemployment Compensation 31,859 20,754 55,000 - (34,246) (2,387) 714 Parental Leave Fund 157,521 257,749 253,846 - 3,903 161,424 Total Internal Service Funds 20,331,613 38,201,299 43,307,478 - (5,106,179) 15,225,434 7 Beginning 2021 2021 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021 City of South Bend Based on 2021 Amended Budget as of February 28, 2021 Projected Cash Balance Fiduciary Funds 701 Fire Pension 453,561 4,448,368 4,496,259 - (47,891) 405,670 702 Police Pension 566,569 6,159,275 6,057,740 - 101,535 668,104 Total Fiduciary Funds 1,020,130 10,607,643 10,553,999 - 53,644 1,073,774 Total City Controlled Funds 235,884,218 308,094,738 364,068,530 100,136 (55,873,656) 180,010,562 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport)29,039,261 16,912,452 23,664,708 - (6,752,256) 22,287,005 422 TIF - West Washington 1,127,293 291,963 358,843 - (66,880) 1,060,413 429 TIF - River East Development Area (NE Dev)5,864,278 2,583,210 2,543,733 - 39,477 5,903,755 430 TIF - Southside Development #1 12,586,134 1,889,651 5,018,516 - (3,128,865) 9,457,269 435 TIF - Douglas Road 93,140 369,821 90,283 - 279,539 372,678 436 TIF - River East Residential (NE Res)4,678,334 5,795,440 4,700,501 - 1,094,939 5,773,273 Total Tax Increment Financing Funds 53,388,440 27,842,537 36,376,584 - (8,534,047) 44,854,393 Redevelopment Funds 433 Redevelopment General 2,444,710 1,184,308 563,297 - 621,011 3,065,721 439 Certified Technology Park 11,080 139 - - 139 11,219 452 2018 TIF Park Bond Capital 2,614,468 - 2,578,007 - (2,578,007) 36,461 454 Airport Urban Enterprise Zone 407,982 4,209 - - 4,209 412,191 Total Redevelopment Funds 5,478,239 1,188,656 3,141,303 - (1,952,647) 3,525,592 Debt Service Funds 315 Airport 2003 Debt Reserve 1,040,462 40,000 40,000 - - 1,040,462 328 SBCDA 2003 Debt Reserve 1,739,495 50,000 50,000 - - 1,739,495 351 2018 TIF Park Bond Debt Service 1,029,665 - - - - 1,029,665 352 2019 South Shore Double Tracking Debt Service 690 1,036,500 1,027,750 - 8,750 9,440 353 2020 TIF Library Bond Debt Service Reserve 326,939 - - - - 326,939 Total Debt Service Funds 4,137,251 1,126,500 1,117,750 - 8,750 4,146,001 Total Redevelopment Commission Funds 63,003,930 30,157,693 40,635,637 - (10,477,944) 52,525,986 Grand Total 298,888,148 338,252,431 404,704,167 100,136 (66,351,600) 232,536,548 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL 8 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation 2,728,879 693,869 2,035,009 3,826,224 (1,791,215) 13% Property tax distribution received in June & Dec25% of Annual expenditures278 Take Home Vehicle Police682,064 90 681,974 750,000 (68,026) 1364% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations260,393 898,104 (637,711) 653,974 (1,291,685) -10% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures670 Century Center Operations1,036,369 12,579 1,023,789 1,058,363 (34,574) 24% Slightly under reserve requirement25% of Annual expenditures701 Firefighters Pension (236,360) 3,500 (239,860) 449,626 (689,486) -5% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension (457,940) 3,500 (461,440) 605,774 (1,067,214) -8% Pension payments received in June & Sept10% of Annual expenditures713 Unemployment Comp Fund13,623 - 13,623 13,750 (127) 25% Slightly under reserve requirement25% of Annual expendituresUnder Reserve Requirement Total4,027,027$ 1,611,642$ 2,415,384$ 7,357,711$ (4,942,327)$ Meets or Exceeds Requirement101 General Fund 46,985,383 1,090,570 45,894,814 26,007,014 19,887,800 62% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day Fund10,858,819 - 10,858,819 8,206,983 2,651,836 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out202 Motor Vehicle Highway4,938,286 910,105 4,028,181 2,724,879 1,303,302 37%25% of Annual expenditures216 Police State Seizures143,587 - 143,587 24,261 119,326 148%25% of Annual expenditures218 Police Curfew Violations 13,815 - 13,815 250 13,565 1382% 25% of Annual expenditures220 Law Enforcement Continuing Education 367,279 13,688 353,591 83,082 270,509 106% 25% of Annual expenditures221 Rent Units Regulation 159,498 26,850 132,648 36,858 95,790 36% 10% of Annual expenditures222 Central Services Operations 1,255,799 8,838 1,246,961 885,590 361,371 14%10% of Annual expenditures, excluding utility accounting226 Liability Insurance 6,301,628 372,657 5,928,970 2,396,141 3,532,829 124% 50% of Annual expenditures249 Public Safety L.O.I.T. 4,276,813 - 4,276,813 769,441 3,507,372 44% 8% of Annual expenditures - one month reserve266 MVH Restricted 1,410,923 713,851 697,072 - 697,072 100% No reserve requirement273 Morris PAC/Palais Royale Marketing 77,112 9,984 67,128 7,496 59,632 224% 25% of Annual expenditures274 Morris PAC Self-Promotion 225,698 - 225,698 28,750 196,948 196% 25% of Annual expenditures289 HAZMAT 27,970 - 27,970 2,500 25,470 280% 25% of Annual expenditures291 Indiana River Rescue 342,495 4,301 338,194 23,075 315,119 366% 25% of Annual expenditures294 Regional Police Academy 134,533 - 134,533 4,313 130,220 780% 25% of Annual expenditures299 Police Federal Drug Enforcement 83,307 - 83,307 7,125 76,182 292% 25% of Annual expenditures315 Airport 2003 Debt Reserve 1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve 1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Svc Reserve 1,030,884 - 1,030,884 1,030,884 - 100% 100% debt service reserve per bond covenants352 2019 South Shore Double Tracking Debt Sv 5,816 - 5,816 5,816 - 100%100% debt service reserve per bond covenants353 2020 TIF Library Bond Debt Svc Reserve 326,942 - 326,942 326,942 - 100%100% debt service reserve per bond covenants404 County Option Income Tax 15,038,865 1,458,947 13,579,918 7,468,198 6,111,720 91%50% of Annual expenditures408 Economic Development Income Tax 20,277,756 5,820,139 14,457,616 8,341,480 6,116,136 87%50% of Annual expenditures433 Redevelopment General2,147,063 193,437 1,953,626 140,824 1,812,802 347%25% of Annual expenditures600 Consolidated Building Fund2,048,905 53,366 1,995,539 420,952 1,574,587 119%25% of Annual expenditures601 Parking Garages707,180 36,504 670,676 310,224 360,452 54%25% of Annual expenditures620 Water Works Operations4,414,603 1,164,107 3,250,496 1,111,667 2,138,829 15%5% of Annual expenditures624 Water Works Customer Deposit1,270,355 - 1,270,355 1,270,355 - 100%100% cash reserves for customer deposits625 Water Works Sinking Fund254,247 - 254,247 254,247 - 100%100% cash reserves per bond covenantsFebruary 28, 20219 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyFebruary 28, 2021626 Water Works Bond Reserve1,422,801 - 1,422,801 1,422,801 - 100%100% cash reserves per bond covenants and Crowe Horwath629 Water Works Reserve - O & M2,912,652 - 2,912,652 2,880,373 32,279 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,075,339 2,397 2,072,942 165,601 1,907,341 313%25% of Annual expenditures641 Sewage Works Operations10,962,081 3,730,518 7,231,563 2,314,248 4,917,315 16%5% of Annual expenditures643 Sewage Works Reserve - O & M5,550,801 - 5,550,801 5,450,005 100,796 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Works Bond Sinking2,605,038 - 2,605,038 2,605,038 - 100%100% cash reserves per bond covenants653 Sewage Works Debt Service Reserve3,990,318 - 3,990,318 3,990,318 - 100%100% cash reserves per bond covenants and Crowe Horwath654 Sewage Works Deposit Fund712,898 - 712,898 712,898 - 100%100% cash reserves for customer deposits655 Project ReLeaf411,291 - 411,291 158,572 252,719 65%25% of Annual expenditures667 Storm Sewer Fund1,151,426 375,705 775,721 447,399 328,322 43%25% of Annual expenditures671 Century Center Capital983,628 - 983,628 800,000 183,628 100%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits10,630,342 887,553 9,742,789 4,685,100 5,057,689 52%25% of Annual expenditures714 Parental Leave Fund178,342 - 178,342 20,308 158,034 70%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund267,938 - 267,938 267,938 - 100%100% cash reserves - trust & agency funds725 Morris / Palais Box Office412,673 - 412,673 412,673 - 100%100% cash reserves - trust & agency funds726Police Distributions Payable944,364 - 944,364 944,364 - 100%100% cash reserves - trust & agency funds730 City Cemetery30,076 - 30,076 - 30,076 100%25% of Annual expenditures731 Bowman Cemetery473,136 - 473,136 400,000 73,136 100%$400,000 minimum752 South Bend Redevelopment Authority237,455 - 237,455 237,455 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation714,038 - 714,038 714,038 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Service Fund1,742,859 - 1,742,859 1,742,859 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service463,556 - 463,556 463,556 - 100%100% cash reserves per bond covenants760 2017 Eddy St Commons Bond Debt Svc 3,463,352 - 3,463,352 2,500,000 963,352 202%$2,500,000 minimumMeets or Exceeds Requirement Total 180,241,923$ 16,873,518$ 163,368,404$ 98,004,848$ 65,363,556$ No Reserve Requirement209 Studebaker/Oliver Revitalizing Grants754,473 22,498 731,976 - 731,976 100%No reserve requirement - Grant fund - spend down to zero210 DCI State Grants 27,186 48,511 (21,326) - (21,326) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 DCI Administration Fund1,632,058 393,794 1,238,264 - 1,238,264 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 DCI Federal Grants156,793 3,038,855 (2,882,062) - (2,882,062) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest1,043,073 289,542 753,532 - 753,532 100%No reserve requirement219 Unsafe Building829,694 9,285 820,409 - 820,409 100%No reserve requirement224 Central Services Capital26,252 85,140 (58,888) - (58,888) 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery Fund 412,154 - 412,154 - 412,154 100%No reserve requirement230 Code Enforcement315,996 160,724 155,272 - 155,272 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement10 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyFebruary 28, 2021251 Local Roads & Streets3,385,160 1,452,369 1,932,791 - 1,932,791 100%No reserve requirement257 LOIT 2016 Special Distribution244,476 85,536 158,940 - 158,940 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights - Federal Grant430,957 23,000 407,957 - 407,957 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(320,290) 1,685,085 (2,005,375) - (2,005,375) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant614,932 1,138,241 (523,309) - (523,309) 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,354,471 1,764,337 590,134 - 590,134 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,143 - 4,143 - 4,143 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital3,027,864 1,785,652 1,242,212 - 1,242,212 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant87,079 38,779 48,300 - 48,300 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Park Bond Debt Service(392,311) - (392,311) - (392,311) 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West TIF (Airport)24,280,818 3,471,065 20,809,754 - 20,809,754 100% Property tax distribution received in June & DecNo reserve requirement350 2018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401 Coveleski Stadium Capital10,953 30,000 (19,047) - (19,047) 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 115,025 1,419 113,606 - 113,606 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement633,898 - 633,898 - 633,898 100%No reserve requirement - Capital fund - spend down to zero410 Urban Develop Action Grant (UDAG)32,269 - 32,269 - 32,269 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,627,231 289,549 1,337,681 - 1,337,681 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital203,338 1,625 201,713 - 201,713 100%No reserve requirement422 TIF - West Washington 1,128,627 250,304 878,322 - 878,322 100% Property tax distribution received in June & DecNo reserve requirement429 TIF - River East Devevelopment5,666,309 2,236,660 3,429,650 - 3,429,650 100% Property tax distribution received in June & DecNo reserve requirement430 TIF - Southside Development Area #1 12,376,117 547,388 11,828,729 - 11,828,729 100% Property tax distribution received in June & DecNo reserve requirement435 TIF - Douglas Road91,882 14,740 77,142 - 77,142 100% Property tax distribution received in June & DecNo reserve requirement436 TIF - River East Residential2,455,647 - 2,455,647 - 2,455,647 100% Property tax distribution received in June & DecNo reserve requirement439 Certified Technology Park11,093 - 11,093 - 11,093 100%No reserve requirement450 Palais Royale Historic Preservation81,125 - 81,125 - 81,125 100%No reserve requirement451 2018 Fire Station #9 Bond Capital 314,605 - 314,605 - 314,605 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,580,049 2,418,211 161,838 - 161,838 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital - - - - - 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 408,465 - 408,465 - 408,465 100% No reserve requirement471 2017 Park Bond Capital 5,858,912 4,050,220 1,808,692 - 1,808,692 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital 78,714 375,000 (296,286) - (296,286) 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero11 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyFebruary 28, 2021622 Water Works Capital8,111,325 2,471,536 5,639,790 - 5,639,790 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital14,930,560 7,857,123 7,073,437 - 7,073,437 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672 Century Center Energy Savings415,378 - 415,378 - 415,378 100%No reserve requirement705 Police K-9 Unit2,423 - 2,423 - 2,423 100%No reserve requirement750 Equipment/Vehicle Leasing347,683 - 347,683 - 347,683 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,627,414 36,192 2,591,222 - 2,591,222 100%No City reserve requirement; there are program requirements759 2017 Eddy St Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total99,076,495$ 36,072,378$ 63,004,120$ -$ 63,004,120$ Total Funds283,345,444$ 54,557,539$ 228,787,908$ 105,362,559$ 123,425,349$ 12 City of South Bend Monthly Fund Financials Revenue Summary February 28, 2021 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Controlled Funds 101 General Fund 70,747,798 1,858,476 4,372,047 2,024,414 66,375,751 6% Special Revenue Funds 102 Rainy Day 146,696 3,063 12,833 14,414 133,863 9% 201 Parks & Recreation 15,050,019 244,390 994,634 243,209 14,055,385 7% 202 Motor Vehicle Highway 6,959,261 544,503 1,097,577 609,062 5,861,684 16% 209 Studebaker-Oliver Revitalizing Grants 3,388 214 901 1,232 2,487 27% 210 Economic Development State Grants 72,555 8 32 95 72,523 0% 211 Department of Community Investment (DCI) 3,035,581 504,810 526,985 229,551 2,508,596 17% 212 Dept of Community Investment Grants 3,269,798 194,980 197,447 113,847 3,072,351 6% 216 Police State Seizures 11,415 869 1,061 320 10,354 9% 217 Gift, Donation, Bequest 596,136 1,802 104,724 35,857 491,412 18% 218 Police Curfew Violations 358 4 16 17 342 5% 219 Unsafe Building 123,032 4,561 8,409 4,037 114,623 7% 220 Law Enforcement Continuing Education 259,937 23,679 41,481 13,872 218,456 16% 221 Rental Units Regulation 341,727 54 245 22,736 341,482 0% 227 Loss Recovery 5,536 136 569 813 4,967 10% 230 Code Enforcement Fund 3,999,570 51,040 106,298 340,307 3,893,272 3% 249 Public Safety LOIT 8,031,916 759,026 1,520,530 734,447 6,511,386 19% 251 Local Roads & Streets 1,896,469 160,888 337,037 163,949 1,559,432 18% 257 LOIT Special Distribution 129 1,575 1,815 197 (1,686) 1407% 258 Human Rights Federal Grant 145,250 2,626 3,064 690 142,186 2% 264 COVID-19 Response - 253,507 253,507 - (253,507) 0% 265 Local Road & Bridge Grant 2,000,010 393 1,646 262,840 1,998,364 0% 266 MVH Restricted Fund 3,041,437 226,004 455,314 210,586 2,586,123 15% 273 Morris PAC / Palais Royale Marketing 5,578 22 591 697 4,987 11% 274 Morris PAC / Self-Promotion 66,737 64 267 7,549 66,470 0% 280 Police Block Grants 56 1 5 6 51 9% 289 HAZMAT 10,376 8 33 37 10,343 0% 291 Indiana River Rescue 93,892 94 32,241 39,406 61,651 34% 292 Police Grants - - - - - 0% 294 Regional Police Academy 21,620 8,436 8,549 4,010 13,071 40% 295 COPS MORE Grant 10,170 764 13,604 655 (3,434) 134% 299 Police Federal Drug Enforcement 25,883 16 33 165 25,850 0% 404 County Option Income Tax 11,549,419 1,126,145 2,242,955 1,088,366 9,306,464 19% 408 Economic Development Income Tax 12,388,127 1,054,399 2,131,097 1,012,219 10,257,030 17% 410 Urban Development Action Grant 22,568 5,507 5,536 65 17,032 25% 655 Project ReLeaf 454,831 38,206 90,072 37,692 364,759 20% 705 Police K-9 Unit 5 1 3 3 2 57% 730 City Cemetery 134 8 36 40 98 27% 731 Bowman Cemetery 6,392 133 559 628 5,833 9% 754 Industrial Revolving Fund 7,933,000 26,387 61,093 17,894 7,871,907 1% Total Special Revenue Funds 81,579,008 5,238,320 10,252,799 5,211,513 71,326,209 13% Debt Service Fund 312 2017 Parks Bond Debt Service 1,148,145 - 169 255 1,147,976 0% 350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 - 169,366 51% 672 Century Center Energy Conservation Debt Svc 407,911 105 221,673 206 186,238 54% 752 South Bend Redevelopment Authority 2,870,500 1,236,505 1,236,510 668 1,633,990 43% 755 South Bend Building Corporation 2,315,000 19 1,325,781 1,628 989,219 57% 756 2015 Smart Streets Bond Debt Service 1,719,500 10 858,017 298 861,483 50% 757 2015 Parks Bond Debt Service 378,007 31,481 62,960 32,337 315,047 17% 760 2017 Eddy Street Commons Bond Debt Service 1,716,875 15 744,530 461 972,345 43% Total Debt Service Funds 10,901,245 1,268,135 4,625,581 35,853 6,275,664 42% 13 City of South Bend Monthly Fund Financials Revenue Summary February 28, 2021 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Capital Funds 287 Fire Department Capital 1,924,664 476,898 478,213 2,480 1,446,451 25% 401 Coveleski Stadium Capital 30,351 3 14 35 30,337 0% 406 Cumulative Capital Development 417,478 40 193 296 417,285 0% 407 Cumulative Capital Improvement 258,606 185 795 924 257,811 0% 412 Major Moves Construction 500,862 247,056 248,304 249,607 252,558 50% 416 Morris Performing Arts Center Capital 67,175 57 240 7,802 66,935 0% 450 Palais Royale Historic Preservation 8,369 23 214 1,415 8,155 3% 451 2018 Fire Station #9 Bond Capital - 89 372 537 (372) 0% 453 2018 Zoo Bond Capital - - - 92 - 0% 471 2017 Parks Bond Capital - 1,657 6,996 12,113 (6,996) 0% 750 Equipment/Vehicle Leasing - 1 3 97 (3) 0% 759 2017 Eddy Street Commons Bond Capital - 0 0 3 (0) 0% Total Capital Funds 3,207,505 726,009 735,344 275,402 2,472,161 23% Enterprise Funds 288 Emergency Medical Services Operating - - - 3,365 - 0% 600 Consolidated Building Fund 1,802,832 86,704 212,786 86,791 1,590,046 12% 601 Parking Garages 971,568 64,941 170,540 52,897 801,028 18% 610 Solid Waste Operations 5,551,737 466,286 1,098,928 436,382 4,452,809 20% 611 Solid Waste Capital 1,065,255 1 15 150,272 1,065,240 0% 620 Water Works Operations 20,792,716 1,479,921 3,436,886 1,580,945 17,355,830 17% 622 Water Works Capital 3,642,877 345,733 634,157 332,395 3,008,720 17% 624 Water Works Customer Deposit 17,381 360 1,498 1,725 15,883 9% 625 Water Works Sinking (Debt Service)1,535,817 125,998 251,962 101,906 1,283,855 16% 626 Water Works Bond Reserve 20,000 392 1,644 1,914 18,356 8% 629 Water Works Reserve Operations & Maintenance 41,884 822 3,446 3,895 38,438 8% 640 Sewer Repair Insurance 673,403 56,119 134,145 57,238 539,258 20% 641 Sewage Works Operations 38,143,063 3,281,081 7,239,142 3,207,502 30,903,921 19% 642 Sewage Works Capital 6,249,792 634,656 1,146,817 7,934,784 5,102,975 18% 643 Sewage Works Reserve Operations & Maintenance 75,112 1,566 6,566 7,459 68,546 9% 649 Sewage Sinking (Debt Service)7,710,104 641,785 1,284,205 1,460 6,425,899 17% 653 Sewage Debt Service Reserve 65,000 34 68 5,235 64,932 0% 654 Sewage Works Customer Deposit 5,578 187 772 567 4,806 14% 667 Storm Sewer Fund 1,024,669 87,625 206,464 86,999 818,206 20% 670 Century Center Operations 3,461,252 18,868 360,115 176,667 3,101,137 10% 671 Century Center Capital 200 8 16 779 184 8% Total Enterprise Funds 92,850,240 7,293,087 16,190,170 14,231,176 76,660,070 17% Internal Service Funds 222 Central Services 8,825,750 520,643 1,049,794 552,705 7,775,956 12% 224 Central Services Capital 105,050 7 31 - 105,019 0% 226 Liability Insurance 3,314,685 274,450 551,870 270,433 2,762,815 17% 278 Police Take Home Vehicle 13,766 752 1,926 1,334 11,840 14% 279 IT / Innovation / 311 Call Center 9,212,493 774,987 1,544,187 601,423 7,668,306 17% 711 Self-Funded Employee Benefits 16,451,052 1,649,280 2,987,491 1,428,842 13,463,561 18% 713 Unemployment Compensation 20,754 541 1,133 768 19,621 5% 714 Parental Leave Fund 257,749 18,962 39,006 18,636 218,743 15% Total Internal Service Funds 38,201,299 3,239,621 6,175,438 2,874,141 32,025,861 16% 14 City of South Bend Monthly Fund Financials Revenue Summary February 28, 2021 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Trust & Agency Funds 701 Fire Pension 4,448,368 30 439 421 4,447,929 0% 702 Police Pension 6,159,275 15 525 895 6,158,750 0% Total Trust & Agency Funds 10,607,643 45 964 1,316 10,606,679 0% Total City Controlled Funds 308,094,738 19,623,694 42,352,342 24,653,814 265,742,396 14% Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport) 16,912,452 27,456 54,261 43,787 16,858,191 0% 422 TIF - West Washington 291,963 318 1,334 1,386 290,629 0% 429 TIF - River East Development Area (NE Dev) 2,583,210 1,635 6,917 10,837 2,576,293 0% 430 TIF - Southside Development #1 1,889,651 3,504 14,841 115,587 1,874,810 1% 435 TIF - Douglas Road 369,821 26 110 246 369,711 0% 436 TIF - River East Residential (NE Res)5,795,440 762 4,977 4,894 5,790,464 0% Total Tax Increment Financing Funds 27,842,537 33,702 82,440 176,737 27,760,097 0% Redevelopment Funds 433 Redevelopment General 1,184,308 13,279 29,073 15,197 1,155,235 2% 439 Certified Technology Park 139 3 13 15 126 9% 452 2018 TIF Park Bond Capital - 736 3,091 5,456 (3,091) 0% 454 Airport Urban Enterprise Zone 4,209 115 483 542 3,726 11% Total Redevelopment Funds 1,188,656 14,134 32,660 21,211 1,155,996 3% Debt Service Funds 315 Airport 2003 Debt Reserve 40,000 294 1,231 1,398 38,769 3% 328 SBCDA 2003 Debt Reserve 50,000 491 2,058 2,338 47,942 4% 351 2018 TIF Park Bond Debt Service - 291 1,218 1,368 (1,218) 0% 352 2019 South Shore Double Tracking Debt Service 1,036,500 1 518,001 4 518,499 50% 353 2020 TIF Library Bond Debt Service Reserve - 1 3 - (3) 0% Total Debt Service Funds 1,126,500 1,078 522,511 5,108 603,989 46% Total Redevelopment Commission Funds 30,157,693 48,913 637,611 203,055 (588,698) 2% Grand Total 338,252,431 19,672,607 42,989,953 24,856,869 265,153,698 13% 15 City of South Bend Monthly Fund Financials Expenditure Summary February 28, 2021 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Controlled Funds 101 General Fund 74,305,755 5,340,875 10,976,163 5,322,199 1,090,570 62,239,022 16% Special Revenue Funds 102 Rainy Day - - - - - - 0% 201 Parks & Recreation 15,304,897 1,004,520 2,510,596 1,143,621 693,869 12,100,432 21% 202 Motor Vehicle Highway 10,899,515 917,821 2,827,611 704,175 910,105 7,161,799 34% 209 Studebaker-Oliver Revitalizing Grants 59,671 4,200 13,740 12,654 22,498 23,433 61% 210 Economic Development State Grants 84,517 - - 9,764 48,511 36,006 57% 211 Department of Community Investment (DCI) 4,105,558 258,754 515,777 232,372 393,794 3,195,987 22% 212 Dept of Community Investment Grants 6,008,550 190,486 354,825 174,307 3,038,855 2,614,870 56% 216 Police State Seizures 97,043 51,783 71,043 - - 26,000 73% 217 Gift, Donation, Bequest 806,105 21,348 58,301 111,571 289,542 458,263 43% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 113,805 940 12,593 12,908 9,285 91,927 19% 220 Law Enforcement Continuing Education 332,330 31,551 179,600 15,892 13,688 139,042 58% 221 Rental Units Regulation 368,577 14,919 29,837 10,902 26,850 311,890 15% 227 Loss Recovery 69,630 - 69,630 - - - 100% 230 Code Enforcement Fund 4,066,563 270,302 554,770 262,993 160,724 3,351,069 18% 249 Public Safety LOIT 9,618,013 614,056 1,289,434 677,263 - 8,328,579 13% 251 Local Roads & Streets 4,629,250 249,783 619,233 56,996 1,452,369 2,557,648 45% 257 LOIT Special Distribution 109,463 23,927 23,927 6,681 85,536 - 100% 258 Human Rights Federal Grant 231,592 12,773 58,266 18,902 23,000 150,326 35% 264 COVID-19 Response 2,304,858 216,130 721,826 - 1,685,085 (102,052) 104% 265 Local Road & Bridge Grant 2,975,480 - 778,207 - 1,138,241 1,059,032 64% 266 MVH Restricted Fund 3,226,587 143,527 174,806 17 713,851 2,337,930 28% 273 Morris PAC / Palais Royale Marketing 29,984 - - - 9,984 20,000 33% 274 Morris PAC / Self-Promotion 115,000 - - - - 115,000 0% 280 Police Block Grants - - - - - - 0% 289 HAZMAT 10,000 - - - - 10,000 0% 291 Indiana River Rescue 92,300 1,950 650 4,201 4,301 87,349 5% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 17,250 - - 371 - 17,250 0% 295 COPS MORE Grant 69,433 - - 9,035 38,779 30,654 56% 299 Police Federal Drug Enforcement 28,500 - - - - 28,500 0% 404 County Option Income Tax 14,936,396 1,245,315 2,344,252 1,824,676 1,458,947 11,133,198 25% 408 Economic Development Income Tax 16,682,960 225,194 920,653 1,172,714 5,820,139 9,942,168 40% 410 Urban Development Action Grant 24,000 - 6,000 - - 18,000 25% 655 Project ReLeaf 634,287 45,026 90,051 28,704 - 544,236 14% 705 Police K-9 Unit - - - - - - 0% 730 City Cemetery - - - - - - 0% 731 Bowman Cemetery - - - - - - 0% 754 Industrial Revolving Fund 498,560 199,126 210,413 1,046 36,192 251,956 49% Total Special Revenue Funds 98,551,675 5,743,432 14,436,040 6,491,765 18,074,145 66,041,492 33% Debt Service Fund 312 2017 Parks Bond Debt Service 1,189,193 - 580,058 - - 609,136 49% 350 2018 Fire Station #9 Bond Debt Service 345,307 - 175,941 - - 169,366 51% 672 Century Center Energy Conservation Debt Svc 406,711 - - - - 406,711 0% 752 South Bend Redevelopment Authority 2,858,669 1,231,478 1,231,478 1,235,778 - 1,627,191 43% 755 South Bend Building Corporation 2,307,705 1,445,278 1,445,278 1,433,563 - 862,428 63% 756 2015 Smart Streets Bond Debt Service 1,712,819 854,234 854,234 854,234 - 858,585 50% 757 2015 Parks Bond Debt Service 374,382 185,516 185,516 188,891 - 188,866 50% 760 2017 Eddy Street Commons Bond Debt Service 1,710,875 744,500 744,500 648,125 - 966,375 44% Total Debt Service Funds 10,905,661 4,461,006 5,217,004 4,360,591 - 5,688,658 48% 16 City of South Bend Monthly Fund Financials Expenditure Summary February 28, 2021 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Capital Funds 287 Fire Department Capital 3,686,776 - 561,345 78,336 1,785,652 1,339,779 64% 401 Coveleski Stadium Capital 30,000 - - - 30,000 - 100% 406 Cumulative Capital Development 397,118 26,958 55,061 26,958 1,419 340,638 14% 407 Cumulative Capital Improvement 262,145 21,845 43,695 20,833 - 218,450 17% 412 Major Moves Construction 747,059 922 7,510 743 289,549 450,000 40% 416 Morris Performing Arts Center Capital 51,625 - - 9,189 1,625 50,000 3% 450 Palais Royale Historic Preservation 35,000 - - - - 35,000 0% 451 2018 Fire Station #9 Bond Capital - - - 62,840 - - 0% 453 2018 Zoo Bond Capital - - - 10,493 - - 0% 471 2017 Parks Bond Capital 5,459,738 6,346 72,926 46,151 4,050,220 1,336,592 76% 750 Equipment/Vehicle Leasing - - - 57,965 - - 0% 759 2017 Eddy Street Commons Bond Capital 25,681 - - - - 25,681 0% Total Capital Funds 10,695,142 56,072 740,537 313,509 6,158,466 3,796,140 65% Enterprise Funds 288 Emergency Medical Services Operating 707,215 - 607,079 26,828 - 100,136 86% 600 Consolidated Building Fund 1,683,808 125,164 291,267 120,784 53,366 1,339,175 20% 601 Parking Garages 1,240,895 34,395 138,334 51,742 36,504 1,066,057 14% 610 Solid Waste Operations 6,539,740 350,113 762,174 528,183 898,104 4,879,462 25% 611 Solid Waste Capital 1,440,255 147,604 309,427 147,686 375,000 755,828 48% 620 Water Works Operations 22,233,330 1,729,387 3,705,921 1,809,307 1,164,107 17,363,302 22% 622 Water Works Capital 6,264,442 6,134 135,014 56,473 2,471,536 3,657,893 42% 624 Water Works Customer Deposit 17,381 360 1,498 1,725 - 15,883 9% 625 Water Works Sinking (Debt Service)1,535,817 36 38 906 - 1,535,779 0% 626 Water Works Bond Reserve 20,000 392 1,643 - - 18,357 8% 629 Water Works Reserve Operations & Maintenance 41,884 822 3,446 3,895 - 38,438 8% 640 Sewer Repair Insurance 662,402 87,137 136,571 61,517 2,397 523,434 21% 641 Sewage Works Operations 46,284,962 3,108,759 6,563,148 10,070,036 3,730,518 35,991,296 22% 642 Sewage Works Capital 13,278,180 - 38,486 9,094 7,857,123 5,382,571 59% 643 Sewage Works Reserve Operations & Maintenance 75,112 1,566 6,566 7,459 - 68,546 9% 649 Sewage Sinking (Debt Service)7,694,771 - - 550 - 7,694,771 0% 653 Sewage Debt Service Reserve - - - - - - 0% 654 Sewage Works Customer Deposit 5,578 187 772 567 - 4,806 14% 667 Storm Sewer Fund 1,789,594 42,547 66,082 4,000 375,705 1,347,807 25% 670 Century Center Operations 4,233,454 199,434 384,558 305,738 12,579 3,836,316 9% 671 Century Center Capital - - - - - - 0% Total Enterprise Funds 115,748,820 5,834,037 13,152,023 13,206,490 16,976,939 85,619,857 26% Internal Service Funds 222 Central Services 8,855,897 549,514 1,117,357 697,895 8,838 7,729,701 13% 224 Central Services Capital 128,212 7,500 7,500 219,570 85,140 35,572 72% 226 Liability Insurance 4,792,282 139,766 269,743 219,570 372,657 4,149,882 13% 278 Police Take Home Vehicle 50,000 - - 683 90 49,910 0% 279 IT / Innovation / 311 Call Center 10,431,838 1,001,326 1,678,542 608,908 1,764,337 6,988,960 33% 711 Self-Funded Employee Benefits 18,740,402 1,677,279 2,514,392 1,398,744 887,553 15,338,456 18% 713 Unemployment Compensation 55,000 5,737 19,369 8,809 - 35,631 35% 714 Parental Leave Fund 253,846 10,936 18,186 4,116 - 235,660 7% Total Internal Service Funds 43,307,478 3,392,058 5,625,089 3,158,293 3,118,616 34,563,772 20% Trust & Agency Funds 701 Fire Pension 4,496,259 344,372 690,581 355,948 3,500 3,802,178 15% 702 Police Pension 6,057,740 521,956 1,037,101 534,681 3,500 5,017,139 17% Total Trust & Agency Funds 10,553,999 866,328 1,727,681 890,629 7,000 8,819,317 16% Total City Controlled Funds 364,068,530 25,693,807 51,874,538 33,743,476 45,425,735 266,768,258 27% 17 City of South Bend Monthly Fund Financials Expenditure Summary February 28, 2021 Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area (Airport) 23,664,708 137,511 4,803,991 1,905,977 3,471,065 15,389,653 35% 422 TIF - West Washington 358,843 518 518 10,956 250,304 108,021 70% 429 TIF - River East Development Area (NE Dev) 2,543,733 77,104 146,050 15,162 2,236,660 161,023 94% 430 TIF - Southside Development #1 5,018,516 47,514 222,194 46,399 547,388 4,248,934 15% 435 TIF - Douglas Road 90,283 1,368 1,368 20,758 14,740 74,175 18% 436 TIF - River East Residential (NE Res) 4,700,501 246,664 2,227,664 246,664 - 2,472,837 47% Total Tax Increment Financing Funds 36,376,584 510,679 7,401,785 2,245,916 6,520,156 22,454,643 38% Redevelopment Funds 433 Redevelopment General 563,297 302,724 326,719 29,105 193,437 43,140 92% 439 Certified Technology Park - - - - - - 0% 452 2018 TIF Park Bond Capital 2,578,007 - 30,228 224,666 2,418,211 129,568 95% 454 Airport Urban Enterprise Zone - - - - - - 0% Total Redevelopment Funds 3,141,303 302,724 356,947 253,771 2,611,648 172,708 95% Debt Service Funds 315 Airport 2003 Debt Reserve 40,000 294 1,231 1,398 - 38,769 3% 328 SBCDA 2003 Debt Reserve 50,000 491 2,058 2,338 - 47,942 4% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 2019 South Shore Double Tracking Debt Service 1,027,750 512,875 512,875 - - 514,875 50% 353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0% Total Debt Service Funds 1,117,750 513,659 516,164 3,736 - 601,586 46% Total Redevelopment Commission Funds 40,635,637 1,327,062 8,274,895 2,503,422 9,131,804 23,228,938 43% Grand Total 404,704,167 27,020,869 60,149,433 36,246,897 54,557,539 289,997,196 28% * Percent of budget spent includes year to date expenditures and outstanding encumbrances 18 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - - - - - - - - - 50,060,205 0% TIF Districts- - - - - - - - - - - - - 27,016,823 0%Sub Total- - - - - - - - - - - - - 77,077,028 0%Local Income Tax LIT Certified Shares1,076,071 1,076,071 - - - - - - - - - - 2,152,143 11,378,106 19% LIT for Economic Development 1,059,543 1,048,889 - - - - - - - - - - 2,108,432 11,040,237 19% LIT for Public Safety757,860 757,860 - - - - - - - - - - 1,515,720 7,999,276 19% LIT for Redevelopment92 92 - - - - - - - - - - 183 8,007 2% Sub Total2,893,565 2,882,911 - - - - - - - - - - 5,776,477 30,425,626 19%Total Taxes2,893,565 2,882,911 - - - - - - - - - - 5,776,477 107,502,654 5%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - - - - - - - - - 3,691,887 0% Commercial Vehicle Tax- - - - - - - - - - - - - 838,010 0% Hotel Motel Tax540,187 - - - - - - - - - - - 540,187 1,255,937 43%Sub Total540,187 - - - - - - - - - - - 540,187 5,785,834 9%State Shared Revenue Liquor Excise Tax- - - - - - - - - - - - - 80,000 0% Liquor Gallonage Tax65,691 - - - - - - - - - - - 65,691 229,407 29% Cigarette Tax- - - - - - - - - - - - - 288,334 0% Gasoline Tax468,382 500,477 - - - - - - - - - - 968,859 5,621,962 17% Wheel Tax140,003 110,670 - - - - - - - - - - 250,673 2,000,000 13% State Pension Subsidy- - - - - - - - - - - - - 10,591,094 0% Sub Total674,076 611,147 - - - - - - - - - - 1,285,223 18,810,797 7% Grants Federal Grants33,327 442,874 - - - - - - - - - - 476,201 12,866,311 4% State Grants23,785 - - - - - - - - - - - 23,785 177,238 13% Sub Total57,112 442,874 - - - - - - - - - - 499,986 13,043,549 4% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 5,550 - - - - - - - - - - 5,550 68,550 8% Federal Seized Drug- - - - - - - - - - - - - 25,000 0% State Seized Drug- 808 - - - - - - - - - - 808 10,000 8%Sub Total- 36,358 - - - - - - - - - - 36,358 133,550 27%Total Intergovernmental Revenue 1,271,375 1,090,379 - - - - - - - - - - 2,361,755 37,773,730 6%Licenses & PermitsBusiness Business Licenses12,517 21,063 - - - - - - - - - - 33,579 104,025 32% Taxi Cab Licensing21 55 - - - - - - - - - - 76 2,700 3% Sub Total12,538 21,118 - - - - - - - - - - 33,655 106,725 32% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering3,150 13,280 - - - - - - - - - - 16,430 127,000 13% Right-of-Way Closures- - - - - - - - - - - - - 3,000 0% Fire Dept-Building Plan Review706 1,133 - - - - - - - - - - 1,839 24,000 8% Building Department124,091 85,198 - - - - - - - - - - 209,289 1,772,552 12% SBARC - Pet Licenses2,820 3,055 - - - - - - - - - - 5,875 31,200 19%Sub Total130,767 102,666 - - - - - - - - - - 233,433 1,967,752 12%Total Licenses & Permits143,305 123,784 - - - - - - - - - - 267,088 2,074,477 13%Period Ending: February 28, 202119 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Charges for ServicesGeneral Government Plan Commission Charges- 350 - - - - - - - - - - 350 4,100 9% Copies of Public Records- - - - - - - - - - - - - 1,200 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 60 120 - - - - - - - - - - 180 1,920 9% IT Services- - - - - - - - - - - - - - NA Sub Total60 470 - - - - - - - - - - 530 7,220 7%Public Safey Accident Report Copies5,986 6,349 - - - - - - - - - - 12,335 89,000 14% Gun Permit Applications6,641 4,758 - - - - - - - - - - 11,399 45,000 25% Traffic Signal Maintenance13,457 13,457 - - - - - - - - - - 26,915 224,670 12% ND Special Event Coverage- - - - - - - - - - - - - 150,000 0% Regional Academy Tuition- 8,400 - - - - - - - - - - 8,400 20,000 42% River Rescue School Tuition31,850 - - - - - - - - - - - 31,850 90,000 35% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service218,556 219,951 - - - - - - - - - - 438,508 3,000,000 15% Medicaid Reimbursements- - - - - - - - - - - - - 443,000 0% EMS for County- 476,340 - - - - - - - - - - 476,340 1,837,850 26% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - - NA Crime Lab Services813 2,369 - - - - - - - - - - 3,181 - NA EMS Late Payment Interest- 1,979 - - - - - - - - - - 1,979 - NA Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total277,303 733,603 - - - - - - - - - - 1,010,906 5,960,020 17% Highways & Streets Sale of Signs/Materials- - - - - - - - - - - - - 5,000 0% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total- - - - - - - - - - - - - 8,000 0% Culture & Recreation Morris Performing Arts Center1,293 - - - - - - - - - - - 1,293 835,000 0% Palais Royale Ballroom14,903 5,530 - - - - - - - - - - 20,433 150,400 14% Parks & Recreation197,197 107,814 - - - - - - - - - - 305,010 2,881,450 11% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center15,521 12,117 - - - - - - - - - - 27,638 2,650,000 1% Sub Total228,914 125,460 - - - - - - - - - - 354,374 6,546,850 5% Health - Animal Care & Control Pet Impound Reclaim Fee210 145 - - - - - - - - - - 355 6,300 6% Pet Adoption Fees1,386 1,707 - - - - - - - - - - 3,093 32,000 10% Pick Up Fees40 - - - - - - - - - - - 40 550 7% Pet Micro Chipping300 110 - - - - - - - - - - 410 3,325 12% Vet Expenses190 65 - - - - - - - - - - 255 2,025 13% Pet Euthanasia20 20 - - - - - - - - - - 40 - NA Animal Surrenders460 280 - - - - - - - - - - 740 8,000 9% Cremation348 - - - - - - - - - - - 348 525 66% Rabies Specimin Prep- - - - - - - - - - - - - 525 0% Sub Total2,954 2,327 - - - - - - - - - - 5,281 53,250 10%20 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Charges for Services Other DCI Staff Contracts6,500 485,527 - - - - - - - - - - 492,027 840,146 59% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages102,331 62,416 - - - - - - - - - - 164,747 900,000 18% Parking-Century Center1,280 1,125 - - - - - - - - - - 2,405 100,000 2% Central Services-Internal Customers 498,636 475,798 - - - - - - - - - - 974,434 7,931,504 12% Central Services-External Customers 18,366 29,893 - - - - - - - - - - 48,259 674,199 7% Employee & Employer Assessments 1,350,100 1,325,420 - - - - - - - - - - 2,675,520 16,280,231 16% Sub Total1,977,212 2,380,179 - - - - - - - - - - 4,357,391 26,761,080 16% Sanitation Trash Collection/Residential566,808 444,281 - - - - - - - - - - 1,011,088 4,458,200 23% Trash Collection/Commercial12,966 9,090 - - - - - - - - - - 22,056 92,987 24% Trash Collection/Apt 2 Units4,648 3,825 - - - - - - - - - - 8,473 44,200 19% Trash Collection/Apt 3 Units2,329 1,742 - - - - - - - - - - 4,071 21,100 19% Trash Collection/Apt 4 Units2,485 2,166 - - - - - - - - - - 4,651 24,000 19% Trash Collection/Seniors17,551 96 - - - - - - - - - - 17,647 340,000 5% Trash Collection/Special Pickup2,700 1,760 - - - - - - - - - - 4,460 32,000 14% Trash Collection/Yard Waste Pickup- - - - - - - - - - - - - 250 0% Trash Collection/Interdepartmental- - - - - - - - - - - - - 15,000 0% Misc/Additional Trash Totes15,049 (1,344) - - - - - - - - - - 13,705 162,000 8% Misc/Return Trip Customer Error2,525 1,530 - - - - - - - - - - 4,055 5,000 81% Misc/Contamination Fee- - - - - - - - - - - - - 500 0% Misc/Tote Replacement Fee400 300 - - - - - - - - - - 700 3,000 23% Misc/Trash Start Fee5,104 2,810 - - - - - - - - - - 7,914 48,000 16% Misc/Yard Waste Totes- - - - - - - - - - - - - 260,000 0% Sub Total632,564 466,256 - - - - - - - - - - 1,098,820 5,506,237 20% Utilities - Water Metered Sales/Residential899,835 604,003 - - - - - - - - - - 1,503,838 7,807,505 19% Metered Sales/Commercial245,452 172,629 - - - - - - - - - - 418,081 2,536,515 16% Metered Sales/Industrial35,083 18,277 - - - - - - - - - - 53,360 485,540 11% Metered Sales/Multi Famly131,843 96,662 - - - - - - - - - - 228,505 1,211,773 19% Bulk Sales/Olive St29 29 - - - - - - - - - - 58 7,000 1% Metered Sales/Institution13,811 10,230 - - - - - - - - - - 24,040 131,355 18% Public Fire Protection256,006 218,316 - - - - - - - - - - 474,322 2,553,185 19% Private Fire Protection(2,112) 37,839 - - - - - - - - - - 35,727 480,120 7% Sales to Public Authorities39,481 34,170 - - - - - - - - - - 73,651 282,805 26% Irrigation Sales14,502 3,152 - - - - - - - - - - 17,654 1,354,840 1% Interdepartmental Sales- - - - - - - - - - - - - 187,000 0% Other Water/Misc Service18,645 9,884 - - - - - - - - - - 28,529 465,500 6% Backflow Prevention Insp.17,675 22,725 - - - - - - - - - - 40,400 159,200 25% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 - - - - - - - - - - - 1,350 16,200 8% Revenue From Cut Off Fees- 150 - - - - - - - - - - 150 5,000 3% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance119,606 89,335 - - - - - - - - - - 208,942 1,041,115 20% System Development Fee444 62,423 - - - - - - - - - - 62,867 210,000 30% Sub Total1,791,649 1,379,824 - - - - - - - - - - 3,171,472 18,978,653 17%21 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Charges for Services Utilities - Sewage Metered Sales/Residential 2,306,914 1,744,705 - - - - - - - - - - 4,051,620 19,086,367 21% Metered Sales/Commercial722,542 628,267 - - - - - - - - - - 1,350,809 7,285,095 19% Metered Sales/Industrial364,003 464,185 - - - - - - - - - - 828,188 5,194,000 16% Metered Sales/Multi Famly297,204 257,940 - - - - - - - - - - 555,144 3,031,160 18% Metered Sales/Institution32,407 25,676 - - - - - - - - - - 58,083 288,120 20% Sales to Public Authority90,872 70,069 - - - - - - - - - - 160,941 1,081,410 15% Interdepartmental Sales- - - - - - - - - - - - - 194,545 0% Whlsl Meter/New Carlisle22,739 - - - - - - - - - - - 22,739 245,857 9% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 327,195 0% Dumping Fees3,903 3,815 - - - - - - - - - - 7,718 22,116 35% Organic Resources16,991 150 - - - - - - - - - - 17,140 59,780 29% Laboratory Service Fees- 15 - - - - - - - - - - 15 1,500 1% Discharge Permit Fees3,500 1,750 - - - - - - - - - - 5,250 5,500 95% System Development Fee1,069 151,503 - - - - - - - - - - 152,571 294,000 52% Sewer Repair Insurance65,905 49,318 - - - - - - - - - - 115,223 579,500 20% Sewer Repair Deductible10,271 6,217 - - - - - - - - - - 16,488 65,605 25% Misc Revenues- - - - - - - - - - - - - 194,040 0% RINS Credits- - - - - - - - - - - - - 45,000 0% Disconnect Program Fee10,729 (8,808) - - - - - - - - - - 1,921 - NA Storm Water Fees117,908 87,317 - - - - - - - - - - 205,225 1,013,477 20% Storm Water Fees/Interdepartmental- - - - - - - - - - - - - 7,200 0%Organic Resources-Mulch/Compost35 - - - - - - - - - - - 35 51,940 0% Clean Air/ReLeaf51,483 38,089 - - - - - - - - - - 89,571 451,610 20% Sub Total4,118,473 3,520,208 - - - - - - - - - - 7,638,681 39,525,017 19%Total Charges for Services9,029,129 8,608,326 - - - - - - - - - - 17,637,455 103,346,327 17%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 8,000 0% Bad Checks Fines11 20 - - - - - - - - - - 31 725 4% Credit Reports- - - - - - - - - - - - - - NA Court Fees- 1,344 - - - - - - - - - - 1,344 10,000 13% Plan Commission Application Fee250 2,700 - - - - - - - - - - 2,950 18,480 16% Zoning Appeals Application Fee650 125 - - - - - - - - - - 775 12,360 6% Zoning Admin Fees1,100 750 - - - - - - - - - - 1,850 8,000 23% Zoning Admin Fines- - - - - - - - - - - - - 3,000 0% Tax Abatement Admin Fees- - - - - - - - - - - - - 15,000 0% Test Filling Fees50 200 - - - - - - - - - - 250 - NA Econ Dev-CDBG Loan Late Fees- - - - - - - - - - - - - - NA Sub Total2,061 5,139 - - - - - - - - - - 7,200 75,565 10%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee20 5 - - - - - - - - - - 25 - NA Rental Unit Safety Fees- - - - - - - - - - - - - 100,000 0% Demolition & Boarding3,098 4,325 - - - - - - - - - - 7,423 98,200 8% Collections449 2,491 - - - - - - - - - - 2,940 3,600 82% Environmental Violations24,439 10,500 - - - - - - - - - - 34,939 131,000 27% Ordinance Violation650 - - - - - - - - - - - 650 48,400 1% Animal Ordinance Violation19,610 28,495 - - - - - - - - - - 48,105 - NA Forfeitures-Civil Penalties425 1,038 - - - - - - - - - - 1,463 121,000 1%Sub Total48,690 46,854 - - - - - - - - - - 95,543 515,100 19%22 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Fines, Forfeitures, & FeesParkingStreet Parking Fines2,761 2,432 - - - - - - - - - - 5,193 61,300 8%Public Safety False Alarms Fine4,173 11,366 - - - - - - - - - - 15,539 100,000 16% Noise Ordinance115 95 - - - - - - - - - - 210 1,000 21% Curfew Violation- - - - - - - - - - - - - 200 0% Impound Towing Fees530 620 - - - - - - - - - - 1,150 10,000 12%Sub Total4,818 12,081 - - - - - - - - - - 16,899 111,200 15% Total Fines, Forfeitures, & Fees58,330 66,506 - - - - - - - - - - 124,836 763,165 16%Other IncomeMiscellaneous Revenue Miscellaneous Revenue51,848 106,822 - - - - - - - - - - 158,670 494,316 32% Sale of Scrap Metal3,876 2,116 - - - - - - - - - - 5,992 23,442 26% Bond Interest Rebate- - - - - - - - - - - - - 88,057 0% Bosch Principal Income- - - - - - - - - - - - - 69,632 0% Bosch Interest Income IDFA- - - - - - - - - - - - - 2,379 0% Origination Fees- - - - - - - - - - - - - 7,000 0% Loan Servicing Fees8,703 7,908 - - - - - - - - - - 16,611 17,000 98% Sub Total64,427 116,846 - - - - - - - - - - 181,274 701,826 26% Bank Account Interest247,262 74,427 - - - - - - - - - - 321,689 2,401,017 13% Rental of Property2,047 20,300 - - - - - - - - - - 22,347 61,387 36% Donations548,608 1,502 - - - - - - - - - - 550,110 3,759,306 15% 3rd Party Revenue Cable TV Franchise Fees- - - - - - - - - - - - - 700,000 0% AT&T Franchise Fees- - - - - - - - - - - - - 135,000 0%Sub Total- - - - - - - - - - - - - 835,000 0%Total Other Income862,344 213,075 - - - - - - - - - - 1,075,419 7,758,536 14%Reimbursements Outside Miscellaneous Reimbursements645 9,160 - - - - - - - - - - 9,805 20,250 48% Insurance Claim- - - - - - - - - - - - - 40,000 0% IT Services6,471 6,377 - - - - - - - - - - 12,847 77,647 17% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Energy Rebates- - - - - - - - - - - - - 45,000 0% Repair Reimbursement75 - - - - - - - - - - - 75 - NA Salary/Overtime Reimb2,574 9,900 - - - - - - - - - - 12,473 387,000 3% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates- 340,848 - - - - - - - - - - 340,848 375,000 91% Beck's Lake Reimbursement- - - - - - - - - - - - - - NA EPA Professional Services- - - - - - - - - - - - - - NA Sub Total9,764 366,284 - - - - - - - - - - 376,048 996,697 38% Departmental Misc Reimbursements- - - - - - - - - - - - - - NA Electric Allocation- - - - - - - - - - - - - - NA Natural Gas Allocation- - - - - - - - - - - - - - NA Sewer Cut/Repair for Water Works- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - - NA Total Reimbursements9,764 366,284 - - - - - - - - - - 376,048 996,697 38%23 City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Other SourcesSale of Assets Sale of Capital Assets- - - - - - - - - - - - - 13,000 0% Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property1,000 24,993 - - - - - - - - - - 25,993 100,000 26% Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 10,000 0% Sub Total1,000 24,993 - - - - - - - - - - 25,993 123,000 21% Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,435,249 3,433,527 - - - - - - - - - - 9,868,776 46,067,278 21% PILOT512,861 512,860 - - - - - - - - - - 1,025,721 6,154,321 17% Administration Cost Allocation696,661 696,674 - - - - - - - - - - 1,393,335 8,360,075 17% IT Cost Allocation760,815 760,821 - - - - - - - - - - 1,521,636 9,129,846 17% Liability Insurance Allocation272,054 272,086 - - - - - - - - - - 544,140 3,265,000 17% Payroll Cost Allocation206,352 206,348 - - - - - - - - - - 412,700 2,506,180 16% Facilities Management Allocation10,818 10,797 - - - - - - - - - - 21,615 129,585 17% Utility Customer Service Mgmt Allocation147,022 147,019 - - - - - - - - - - 294,041 1,764,231 17% Sub Total9,041,832 6,040,132 - - - - - - - - - - 15,081,964 77,376,516 19% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - - NA Bond Proceeds- - - - - - - - - - - - - - NA Premium on Bonds- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - - NA Refunds Refunds273 3,622 - - - - - - - - - - 3,895 - NA Specific Stop Loss- - - - - - - - - - - - - 10,000 0% Sub Total273 3,622 - - - - - - - - - - 3,895 10,000 39% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 211,261 - - - - - - - - - - 217,261 451,038 48% Interfund Loan - Interest Income- 35,403 - - - - - - - - - - 35,403 66,291 53% Other Loan - Principal Income429 5,931 - - - - - - - - - - 6,360 10,000 64% Sub Total6,429 252,595 - - - - - - - - - - 259,024 527,329 49%Total Other Sources9,049,534 6,321,342 - - - - - - - - - - 15,370,876 78,036,845 20%Revenue Total23,317,346 19,672,607 - - - - - - - - - - 42,989,953 338,252,431 13%24 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 73,215 65,435 - - - - - - - - - - 138,650 1,006,485 14%Community Initiatives101 14,825 28,771 - - - - - - - - - - 43,596 1,290,881 3%Clerk101 52,635 54,274 - - - - - - - - - - 106,909 668,839 16%Common Council101 27,616 55,413 - - - - - - - - - - 83,029 737,921 11%General City101- - - - - - - - - - - - - 43,000 0%Controller' Office101 162,116 161,321 - - - - - - - - - - 323,437 2,309,428 14%Human Resources101 55,358 49,024 - - - - - - - - - - 104,382 734,444 14%Diversity & Inclusion101 31,137 32,682 - - - - - - - - - - 63,819 700,014 9%Human Rights101 19,745 22,471 - - - - - - - - - - 42,216 438,995 10%Legal101 118,717 115,419 - - - - - - - - - - 234,136 1,559,166 15%Sub Total555,364 584,810 - - - - - - - - - - 1,140,174 9,489,173 12%Public WorksEngineering101 262,290 251,902 - - - - - - - - - - 514,192 3,516,584 15%Office of Sustainability101 1,677 1,679 - - - - - - - - - - 3,356 226,136 1%AmeriCorps Grant Program101 22,699 22,800 - - - - - - - - - - 45,499 431,824 11%Sub Total286,666 276,380 - - - - - - - - - - 563,047 4,174,544 13%Public SafetyPolice101 2,463,331 2,335,463 - - - - - - - - - - 4,798,794 30,712,105 16%Crime Lab101 54,445 56,520 - - - - - - - - - - 110,966 798,425 14%Fire101 2,114,952 1,946,682 - - - - - - - - - - 4,061,634 26,552,821 15%EMS101 64,246 63,033 - - - - - - - - - - 127,278 816,358 16%Fire Training Center101 2,553 - - - - - - - - - - - 2,553 148,000 2%Sub Total4,699,527 4,401,697 - - - - - - - - - - 9,101,224 59,027,708 15%Arts & CultureMorris PAC101 76,560 68,405 - - - - - - - - - - 144,964 1,388,573 10%Palais Royale101 17,172 9,582 - - - - - - - - - - 26,754 225,756 12%Sub Total93,731 77,987 - - - - - - - - - - 171,719 1,614,330 11%Total General Fund5,635,288 5,340,875 - - - - - - - - - - 10,976,163 74,305,755 15%Venues, Parks & ArtsParks & RecreationPark Administration201 137,889 120,770 - - - - - - - - - - 258,659 1,601,596 16%Park Maintenance201 547,125 484,603 - - - - - - - - - - 1,031,728 7,278,444 14%Golf Courses201 106,682 75,818 - - - - - - - - - - 182,500 1,539,486 12%Recreation201 288,470 161,421 - - - - - - - - - - 449,891 2,954,292 15%Marketing & Events201 66,132 62,736 - - - - - - - - - - 128,868 1,134,983 11%Park Projects & Capital201 9,616 99,009 - - - - - - - - - - 108,625 89,131 122%Potawatomi Zoo201 350,161 164 - - - - - - - - - - 350,325 701,965 50%Park Debt201- - - - - - - - - - - - - 5,000 0%Morris Palais Marketing273- - - - - - - - - - - - - 29,984 0%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - - - - - - - - - - - - 30,000 0%Morris PAC Improvement416- - - - - - - - - - - - - 51,625 0%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%City Cemetery730- - - - - - - - - - - - - - NA Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total1,506,076 1,004,520 - - - - - - - - - - 2,510,596 15,566,506 16%Period Ending: February 28, 202125 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Parking GaragesParking Enforcement 601 332 330 - - - - - - - - - - 662 13,962 5%Parking General Operations601 78,489 7,229 - - - - - - - - - - 85,718 573,152 15%Main Street Garage601 6,826 9,655 - - - - - - - - - - 16,482 234,971 7%Leighton Plaza Garage601 11,792 10,486 - - - - - - - - - - 22,278 238,578 9%Wayne Street Garage601 6,499 6,695 - - - - - - - - - - 13,194 180,232 7%Eddy St Commons Garage601- - - - - - - - - - - - - - NA Sub Total103,939 34,395 - - - - - - - - - - 138,334 1,240,895 11%Century CenterCentury Center Operations670 185,124 199,434 - - - - - - - - - - 384,558 4,233,454 9%Century Center Capital671- - - - - - - - - - - - - - NA Century Center Energy Saving672- - - - - - - - - - - - - 406,711 0%Sub Total185,124 199,434 - - - - - - - - - - 384,558 4,640,165 8%Total Venues, Parks & Arts1,795,139 1,238,349 - - - - - - - - - - 3,033,488 21,447,566 14%Public SafetyPolice DepartmentPolice Seizures216 19,260 51,783 - - - - - - - - - - 71,043 97,043 73%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 148,048 31,551 - - - - - - - - - - 179,600 332,330 54%Public Safety LOIT - Police249 347,023 306,344 - - - - - - - - - - 653,367 4,737,560 14%Police Take Home Vehicle278- - - - - - - - - - - - - 50,000 0%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- - - - - - - - - - - - - 17,250 0%COPS More Grants295- - - - - - - - - - - - - 69,433 0%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705- - - - - - - - - - - - - - NA Sub Total514,331 389,678 - - - - - - - - - - 904,009 5,333,116 17%Fire DepartmentPublic Safety LOIT - Fire249 328,355 307,712 - - - - - - - - - - 636,067 4,880,453 13%Fire Department Capital287 561,345 - - - - - - - - - - - 561,345 3,686,776 15%EMS Operating Fund288 607,079 - - - - - - - - - - - 607,079 707,215 86%Hazmat289- - - - - - - - - - - - - 10,000 0%River Rescue291 (1,300) 1,950 - - - - - - - - - - 650 92,300 1%Sub Total1,495,479 309,662 - - - - - - - - - - 1,805,141 9,376,744 19%Total Public Safety2,009,810 699,340 - - - - - - - - - - 2,709,150 14,709,860 18%Public WorksStreetsMotor Vehicle Highway202 1,909,790 917,821 - - - - - - - - - - 2,827,611 10,899,515 26%Local Roads & Streets251 369,450 249,783 - - - - - - - - - - 619,233 4,629,250 13%LOIT 2016 Special Distribution 257- 23,927 - - - - - - - - - - 23,927 109,463 22%Local Road & Bridge Grant265 778,207 - - - - - - - - - - - 778,207 2,975,480 26%MVH Restricted Fund266 31,279 143,527 - - - - - - - - - - 174,806 3,226,587 5%Major Moves412 6,587 922 - - - - - - - - - - 7,510 747,059 1%Project ReLeaf655 45,025 45,026 - - - - - - - - - - 90,051 634,287 14%Sub Total3,140,338 1,381,008 - - - - - - - - - - 4,521,345 23,221,641 19%Solid WasteSolid Waste Operations610 412,061 350,113 - - - - - - - - - - 762,174 6,539,740 12%Solid Waste Capital611 161,823 147,604 - - - - - - - - - - 309,427 1,440,255 21%Sub Total573,884 497,717 - - - - - - - - - - 1,071,602 7,979,995 13%26 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Water WorksWater Works Operations 620 1,976,533 1,729,387 - - - - - - - - - - 3,705,921 22,233,330 17%Water Works Capital622 128,880 6,134 - - - - - - - - - - 135,014 6,264,442 2%Water Works Deposit624 1,138 360 - - - - - - - - - - 1,498 17,381 9%Water Works Sinking (Debt Service) 6252 36 - - - - - - - - - - 38 1,535,817 0%Water Works Bond Reserve626 1,251 392 - - - - - - - - - - 1,643 20,000 8%Water Works Reserve Oper & Maint 629 2,624 822 - - - - - - - - - - 3,446 41,884 8%Sub Total2,110,429 1,737,131 - - - - - - - - - - 3,847,559 30,112,854 13%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 49,434 87,137 - - - - - - - - - - 136,571 662,402 21%Sewer Division641 638,176 461,187 - - - - - - - - - - 1,099,363 8,765,680 13%Concrete Crew641 40,163 41,072 - - - - - - - - - - 81,236 514,138 16%Wastewater Operations641 2,594,127 2,461,601 - - - - - - - - - - 5,055,728 35,487,470 14%Organic Resources641 181,923 144,899 - - - - - - - - - - 326,822 1,517,674 22%Sewage Works Capital642 38,486 - - - - - - - - - - - 38,486 13,278,180 0%Sewage Works Reserve Oper & Maint 643 5,000 1,566 - - - - - - - - - - 6,566 75,112 9%Sewage Works Sinking (Debt Service) 649- - - - - - - - - - - - - 7,694,771 0%Sewage Works Customer Deposit 654585 187 - - - - - - - - - - 772 5,578 14%Sub Total3,547,894 3,197,649 - - - - - - - - - - 6,745,542 68,001,005 10%Storm Water FeesStorm Sewer Fund667 23,535 42,547 - - - - - - - - - - 66,082 1,789,594 4%Sub Total23,535 42,547 - - - - - - - - - - 66,082 1,789,594 4%Total Public Works9,396,080 6,856,051 - - - - - - - - - - 16,252,130 131,105,089 12%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 9,540 4,200 - - - - - - - - - - 13,740 59,671 23%State Grant210- - - - - - - - - - - - - 84,517 0%DCI Operating 211 257,023 258,754 - - - - - - - - - - 515,777 4,105,558 13%DCI Grants212 164,339 190,486 - - - - - - - - - - 354,825 6,008,550 6%UDAG410 6,000 - - - - - - - - - - - 6,000 24,000 25%Total Dept of Community Investment436,902 453,440 - - - - - - - - - - 890,342 10,282,296 9%Code EnforcementUnsafe Building219 11,653 940 - - - - - - - - - - 12,593 113,805 11%Rental Units Regulation221 14,919 14,919 - - - - - - - - - - 29,837 368,577 8%Neighborhood Code Enforcement 230 190,533 148,755 - - - - - - - - - - 339,288 2,496,463 14%Animal Care & Control230 46,225 42,467 - - - - - - - - - - 88,692 584,354 15%NEAT Crew230 68,401 79,080 - - - - - - - - - - 147,481 1,009,609 15%Total Code Enforcement331,730 286,161 - - - - - - - - - - 617,891 4,572,807 14%Building DepartmentBuilding Dept Operations600 145,412 125,164 - - - - - - - - - - 270,576 1,659,946 16%Total Building Department145,412 125,164 - - - - - - - - - - 270,576 1,659,946 16%Liability InsuranceSafety & Risk Management226 2,348 1,915 - - - - - - - - - - 4,263 67,374 6%Business Insurance226 26,242 - - - - - - - - - - - 26,242 895,000 3%Liability Insurance226 43,831 15,444 - - - - - - - - - - 59,275 2,515,835 2%Workers Compensation226 57,343 99,567 - - - - - - - - - - 156,910 1,273,753 12%Catastrophic Events226213 22,840 - - - - - - - - - - 23,052 40,321 57%Total Liability Insurance129,977 139,766 - - - - - - - - - - 269,743 4,792,282 6%27 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Central ServicesEquipment Services 222 520,271 494,784 - - - - - - - - - - 1,015,054 8,220,259 12%Print Shop222835 835 - - - - - - - - - - 1,670 3,340 50%Radio Shop222 19,443 25,577 - - - - - - - - - - 45,020 268,992 17%Building Maintenance222 15,837 16,627 - - - - - - - - - - 32,464 206,275 16%Facilities Management222 11,458 11,691 - - - - - - - - - - 23,149 157,031 15%Central Services Capital224- 7,500 - - - - - - - - - - 7,500 128,212 6%Total Central Services567,844 557,014 - - - - - - - - - - 1,124,857 8,984,109 13%Capital & Debt Service Funds2017 Park Bond Debt Service312 580,058 - - - - - - - - - - - 580,058 1,189,193 49%2018 Fire Station #9 Debt Service 350 175,941 - - - - - - - - - - - 175,941 345,307 51%COIT404 1,098,936 1,245,315 - - - - - - - - - - 2,344,252 14,936,396 16%Cumulative Capital Development 406 28,103 26,958 - - - - - - - - - - 55,061 397,118 14%Cumulative Capital Improvement 407 21,850 21,845 - - - - - - - - - - 43,695 262,145 17%EDIT408 695,459 225,194 - - - - - - - - - - 920,653 16,682,960 6%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2017 Park Bond Capital471 66,580 6,346 - - - - - - - - - - 72,926 5,459,738 1%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- 1,231,478 - - - - - - - - - - 1,231,478 2,858,669 43%South Bend Building Corporation 755- 1,445,278 - - - - - - - - - - 1,445,278 2,307,705 63%2015 Smart Streets Bond Debt Service 756- 854,234 - - - - - - - - - - 854,234 1,712,819 50%2015 Park Bond Debt Service757- 185,516 - - - - - - - - - - 185,516 374,382 50%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - 25,681 0%2017 Eddy St. Commons Bond Debt 760- 744,500 - - - - - - - - - - 744,500 1,710,875 44%Total Capital & Debt Service2,666,927 5,986,664 - - - - - - - - - - 8,653,591 48,262,989 18%OtherInternal Service FundsIT / Innovation /311 Call Center 279 677,216 1,001,326 - - - - - - - - - - 1,678,542 10,431,838 16%Employee Benefits711 837,113 1,677,279 - - - - - - - - - - 2,514,392 18,740,402 13%Unemployment Comp713 13,632 5,737 - - - - - - - - - - 19,369 55,000 35%Parental Leave Fund714 7,250 10,936 - - - - - - - - - - 18,186 253,846 7%Sub Total1,535,210 2,695,278 - - - - - - - - - - 4,230,489 29,481,086 14%MiscellaneousGift, Donation, Bequest217 36,953 21,348 - - - - - - - - - - 58,301 806,105 7%Loss Recovery227 69,630 - - - - - - - - - - - 69,630 69,630 100%Human Rights Federal Grants258 45,493 12,773 - - - - - - - - - - 58,266 231,592 25%COVID-19 Response264 505,696 216,130 - - - - - - - - - - 721,826 2,304,858 31%Industrial Revolving Fund754 11,287 199,126 - - - - - - - - - - 210,413 498,560 42%Sub Total669,058 449,377 - - - - - - - - - - 1,118,435 3,910,745 29%Fiduciary FundsFire Pension701 346,209 344,372 - - - - - - - - - - 690,581 4,496,259 15%Police Pension702 515,145 521,956 - - - - - - - - - - 1,037,101 6,057,740 17%Sub Total861,354 866,328 - - - - - - - - - - 1,727,681 10,553,999 16%Total Other3,065,622 4,010,983 - - - - - - - - - - 7,076,605 43,945,831 16%Total Civil City26,180,730 25,693,807 - - - - - - - - - - 51,874,538 364,068,530 14%28 City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: February 28, 2021Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Develop Area 324 4,666,480 137,511 - - - - - - - - - - 4,803,991 23,664,708 20%TIF West Washington422- 518 - - - - - - - - - - 518 358,843 0%TIF River East Develop (NE Dev) 429 68,946 77,104 - - - - - - - - - - 146,050 2,543,733 6%TIF Southside Development #1 430 174,680 47,514 - - - - - - - - - - 222,194 5,018,516 4%TIF Douglas Road435- 1,368 - - - - - - - - - - 1,368 90,283 2%TIF River East Residential (NE Res) 436 1,981,000 246,664 - - - - - - - - - - 2,227,664 4,700,501 47%Sub Total6,891,106 510,679 - - - - - - - - - - 7,401,785 36,376,584 20%Redevelopment FundsRedevelopment General433 23,995 302,724 - - - - - - - - - - 326,719 563,297 58%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 30,228 - - - - - - - - - - - 30,228 2,578,007 1%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total54,223 302,724 - - - - - - - - - - 356,947 3,141,303 11%Debt Service FundsAirport 2003 Debt Reserve315937 294 - - - - - - - - - - 1,231 40,000 3%SBCDA 2003 Debt Reserve328 1,567 491 - - - - - - - - - - 2,058 50,000 4%2019 South Shore Double Tracking 352- 512,875 - - - - - - - - - - 512,875 1,027,750 50%Sub Total2,504 513,659 - - - - - - - - - - 516,164 1,117,750 46%Total Redevelopment Funds6,947,833 1,327,062 - - - - - - - - - - 8,274,895 40,635,637 20%Total Expenditures33,128,564 27,020,869 - - - - - - - - - - 60,149,433 404,704,167 15%29 Civil City DebtCapital Leases147 2016 Central Services - Print Shop Copier 2016 N/A 2020 222 Monthly 32,525 1,838 - 1,838 16 - 1,854 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 645 - 645 6 - 651 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 345,933 - 345,933 2,764 - 348,697 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 823,956 - 823,956 9,420 - 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 16,243 - 16,243 186 - 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 258,698 - 258,698 2,910 - 261,609 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,209,108 - 598,320 21,980 610,788 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 1,171 - 1,171 11 - 1,182 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 671,622 - 332,563 11,448 339,059 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 26,750 - 26,750 670 - 27,420 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 584,102 - 584,102 15,898 - 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 3,378 - 2,345 94 1,033 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 3,683 - 2,201 121 1,481 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 3,057,462 - 1,196,093 76,218 1,861,369 1,272,311 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 3,993 - 3,993 46 - 4,040 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 163,790 - 60,664 6,812 103,126 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 100,679 - 51,484 4,075 49,194 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 4,737 - 4,737 101 - 4,838 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 320,450 - 103,448 9,422 217,002 112,870 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 123,645 - 38,720 7,802 84,925 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 4,019 - 4,019 102 - 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 20,400 - 8,505 795 11,894 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 3,293 - 1,589 238 1,704 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,046,121 - 290,471 22,205 755,651 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 62,827 - 30,647 3,141 32,180 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 31,976 - 10,280 1,162 21,695 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 7,527 - 5,984 239 1,543 6,223 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 106,282 - 33,714 5,314 72,569 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 175,066 - 51,893 7,551 123,173 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 4,297 - 3,002 146 1,295 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 2,650 - 1,851 90 799 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 3,544 - 1,194 150 2,350 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 2,264 - 842 94 1,422 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 5,995 - 2,309 247 3,686 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 7,894 - 2,838 330 5,056 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 2,387 - 758 116 1,629 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 30,510 - 30,510 758 - 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 18,347 - 5,316 842 13,031 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 192,785 - 95,438 3,856 97,347 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 3,958 - 2,018 151 1,940 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 6,297 - 3,375 201 2,923 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 25,457 - 5,720 1,824 19,737 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 31,467 - 8,568 1,285 22,899 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - - - 62,126 - 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 13,826 - 5,955 553 7,872 6,508 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 8,836 - 1,985 633 6,851 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 25,016 - 6,380 803 18,635 7,184 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual 217,111 159,246 - 50,793 7,073 108,453 57,865 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 3,006 - 1,170 90 1,836 1,260 2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/202021Additions30 2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/202021AdditionsCivil City DebtCapital Leases continued209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 6,156,108 - 1,209,127 58,706 4,946,981 1,267,832 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 5,301 - 1,989 171 3,312 2,160 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 - 2,566 638 114 1,927 752 Total City Capital Lease Debt32,039,605 15,950,711 2,566 6,332,785 288,980 9,620,492 6,621,765 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 835,000 - 410,000 16,700 425,000 426,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds2001 2010 2021 755 Biannual 9,250,000 330,000 - 330,000 6,600 - 336,600 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 324 Biannual 21,335,000 3,670,000 - 1,420,000 146,750 2,250,000 1,566,750 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Revenue Bonds Refunding 20102010 2020 2030 649 Biannual 4,830,000 4,680,000 - 390,000 187,200 4,290,000 577,200 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 13,560,000 - 1,005,000 537,375 12,555,000 1,542,375 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,465,000 - 385,000 176,861 5,080,000 561,861 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 16,540,000 - 1,150,000 399,680 15,390,000 1,549,680 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 2,785,000 - 675,000 54,029 2,110,000 729,029 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 287 Biannual 5,580,000 4,220,000 - 250,000 149,355 3,970,000 399,355 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 1,878,241 - 139,344 59,927 1,738,897 199,271 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 408 Biannual 5,605,000 4,535,000 - 225,000 149,381 4,310,000 374,381 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 14,495,000 - 2,775,000 289,900 11,720,000 3,064,900 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 1,775,000 - 275,000 53,250 1,500,000 328,250 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 436 Biannual 25,000,000 24,780,000 - 475,000 1,235,875 24,305,000 1,710,875 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,170,000 - 825,000 364,190 11,345,000 1,189,190 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,605,000 - 205,000 140,306 4,400,000 345,306 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,175,000 - 175,000 149,100 3,000,000 324,100 Total City Bond Debt205,911,953 122,312,498 - 11,109,344 4,277,597 111,203,154 15,386,941 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 380,253 - 24,000 - 356,253 24,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 938,982 - 102,623 18,269 836,359 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,040,537 - 324,414 48,022 716,123 372,436 212 2020 Interfund Loan from Fund 641 to Fund 6102020 N/A 2021 610 One-time 250,000 250,000 - 250,000 - - 250,000 Total City Interfund Loan Debt8,450,579 2,609,773 - 701,037 66,291 1,908,735 767,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 244,589 - 23,877 8,243 220,712 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,571,844 - 181,519 44,168 1,390,325 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,370,300 - 291,274 115,437 3,079,026 406,711 Total City Loan Payable Debt7,892,297 5,186,733 - 496,670 167,848 4,690,063 664,518 Total Civil City Debt254,294,434 146,059,714 2,566 18,639,836 4,800,715 127,422,444 23,440,551 31 2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/202021AdditionsRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 875,207 - 158,193 41,807 717,014 200,000 Total Redevelopment Capital Lease Debt2,510,278 875,207 - 158,193 41,807 717,014 200,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 35,604 - 35,604 401 - 36,005 Total Redevelopment Loan Payable Debt1,040,000 35,604 - 35,604 401 - 36,005 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 6,855,000 - 1,590,000 328,640 5,265,000 1,918,640 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,905,000 - 905,000 187,266 3,000,000 1,092,266 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 470,000 - 470,000 14,100 - 484,100 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 24,530,000 - 1,515,000 947,956 23,015,000 2,462,956 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,920,000 - 335,000 55,713 1,585,000 390,713 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 21,630,000 - 1,030,000 680,819 20,600,000 1,710,819 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,255,000 - 685,000 302,550 9,570,000 987,550 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,715,000 - 650,000 377,750 7,065,000 1,027,750 2102020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,225,000 - 75,000 83,352 4,150,000 158,352 Total Redevelopment Revenue Bond Debt130,695,000 81,505,000 - 7,255,000 2,978,146 74,250,000 10,233,146 Total Redevelopment Commission Debt134,245,278 82,415,811 - 7,448,797 3,020,354 74,967,014 10,469,151 Total Debt388,539,712 228,475,526 2,566 26,088,633 7,821,069 202,389,458 33,909,702 32 City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 7 - - - - - - - - - - Community Initiatives4 4 4 - - - - - - - - - - City Clerk5 5 5 - - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 - - - - - - - - - - Controller's Office22 21 19 - - - - - - - - - - Morris Performing Arts Center 10 8 9 - - - - - - - - - - Human Resources7 6 6 - - - - - - - - - - Diversity & Inclusion3 3 3 - - - - - - - - - - Legal Department12 12 12 - - - - - - - - - - Engineering24 24 23 - - - - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 1 - - - - - - - - - - Police Department227 223 221 - - - - - - - - - - Police Crime Lab7 6 6 - - - - - - - - - - Fire Department216 212 212 - - - - - - - - - - EMS4 4 4 - - - - - - - - - - Human Rights4 3 3 - - - - - - - - - - 566 548 544 - - - - - - - - - - 201 - Parks & RecreationAdministration6 5 5 - - - - - - - - - - Maintenance46 48 49 - - - - - - - - - - Golf Courses8 8 8 - - - - - - - - - - Recreation17 18 18 - - - - - - - - - - Marketing & Events9 9 8 - - - - - - - - - - 86 88 88 - - - - - - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 52 51 - - - - - - - - - - Curb & Sidewalk8 7 7 - - - - - - - - - - 59 59 58 - - - - - - - - - - 211 - Dept of Community Investment AdminDCI30 29 29 - - - - - - - - - - 221 - Rental Units RegulationRental Unit Inspection4 3 3 - - - - - - - - - - February 28, 202133 City of South BendStaffing HeadcountFebruary 28, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 26 27 - - - - - - - - - - Building Maintenance3 2 2 - - - - - - - - - - Radio Shop3 3 3 - - - - - - - - - - Facilities Management1 1 1 - - - - - - - - - - 38 32 33 - - - - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.17 18 17 - - - - - - - - - - Animal Resource Center9 9 9 - - - - - - - - - - NEAT Crew4 4 4 - - - - - - - - - - 30 31 30 - - - - - - - - - - 249 - Public Safety LOITPolice Department49 41 41 - - - - - - - - - - Fire Department49 41 41 - - - - - - - - - - 98 82 82 - - - - - - - - - - 258 - Human Rights Federal GrantsEEOC1 1 1 - - - - - - - - - - HUD1 1 1 - - - - - - - - - - 2 2 2 - - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 - - - - - - - - - - Innovation & Technology23 22 22 - - - - - - - - - - 30 29 29 - - - - - - - - - - 600 - Consolidated Building FundBuilding Department15 14 14 - - - - - - - - - - 610 - Solid WasteSolid Waste24 24 24 - - - - - - - - - - 620 - Water WorksWater Works67 61 61 - - - - - - - - - - 640 - Sewer InsuranceSewer Repair2 2 2 - - - - - - - - - - 34 City of South BendStaffing HeadcountFebruary 28, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 35 34 - - - - - - - - - - Concrete Crew4 4 4 - - - - - - - - - - Wastewater44 42 42 - - - - - - - - - - Organic Resources6 6 6 - - - - - - - - - - 89 87 86 - - - - - - - - - - 670 - Century CenterCentury Center7 5 5 - - - - - - - - - - Total Full-Time Employees by Fund1,147 1,096 1,090 - - - - - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 7 - - - - - - - - - - Community Initiatives4 4 4 - - - - - - - - - - City Clerk5 5 5 - - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 - - - - - - - - - - Controller's Office22 21 19 - - - - - - - - - - Human Resources7 6 6 - - - - - - - - - - Diversity & Inclusion3 3 3 - - - - - - - - - - Human Rights6 5 5 - - - - - - - - - - Legal Department12 12 12 - - - - - - - - - - Central Services38 32 33 - - - - - - - - - - 115 104 103 - - - - - - - - - - Public WorksEngineering24 24 23 - - - - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 1 - - - - - - - - - - Streets & Sewers100 100 98 - - - - - - - - - - Solid Waste24 24 24 - - - - - - - - - - Wastewater44 42 42 - - - - - - - - - - Organic Resources6 6 6 - - - - - - - - - - Water Works67 61 61 - - - - - - - - - - 268 258 255 - - - - - - - - - - 35 City of South BendStaffing HeadcountFebruary 28, 2021Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 226 225 - - - - - - - - - - Police - Civilians43 40 40 - - - - - - - - - - Police - Police Recruit8 4 3 - - - - - - - - - - Fire/EMS - Sworn Firefighters 256 250 250 - - - - - - - - - - Fire/EMS - Civilians7 7 7 - - - - - - - - - - Fire/EMS - Fire Recruits6 - - - - - - - - - - - - 552 527 525 - - - - - - - - - - Venues, Parks & ArtsParks & Recreation86 88 88 - - - - - - - - - - Morris Performing Arts Center 10 8 9 - - - - - - - - - - Century Center7 5 5 - - - - - - - - - - 103 101 102 - - - - - - - - - - Dept. of Community InvestmentCommunity Investment30 29 29 - - - - - - - - - - Code Enforcement34 34 33 - - - - - - - - - - Building Department15 14 14 - - - - - - - - - - 79 77 76 - - - - - - - - - - Department of Innovation & Technology30 29 29 - - - - - - - - - - Total Full-Time Employees by Activity1,147 1,096 1,090 - - - - - - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMorris Performing Arts Center 5 5 - - - - - - - - - - Legal Department 1 1 - - - - - - - - - - Engineering 1 1 - - - - - - - - - - Police Department 17 18 - - - - - - - - - - Police Crime Lab 1 1 - - - - - - - - - - Fire Department 1 1 - - - - - - - - - - 26 27 - - - - - - - - - - 201 - Parks & RecreationMaintenance 17 18 - - - - - - - - - - Golf Courses40 40 - - - - - - - - - - Recreation23 23 - - - - - - - - - - 80 81 - - - - - - - - - - 36 City of South BendStaffing HeadcountFebruary 28, 2021Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 2 - - - - - - - - - - 211 - Dept of Community Investment AdminDCI1 1 - - - - - - - - - - 222 - Central ServicesEquipment Services1 1 - - - - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 - - - - - - - - - - Animal Resource Center1 1 - - - - - - - - - - 2 2 - - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 - - - - - - - - - - 620 - Water WorksWater Works2 2 - - - - - - - - - - 641 - Sewage Works Sewers5 5 - - - - - - - - - - 670 - Century CenterCentury Center3 3 - - - - - - - - - - Total Part-Time Employees by Fund123 125 - - - - - - - - - - Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 2 - - - - - - - - - - City Clerk 2 2 - - - - - - - - - - Common Council 6 6 - - - - - - - - - - Human Resources 1 1 - - - - - - - - - - Engineering 1 1 - - - - - - - - - - AmeriCorps Grant Program 10 10 - - - - - - - - - - 22 22 - - - - - - - - - - 37 City of South BendStaffing HeadcountFebruary 28, 2021Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec201 - Parks & RecreationMaintenance 9 8 - - - - - - - - - - Golf Courses 9 9 - - - - - - - - - - Recreation 59 59 - - - - - - - - - - 77 76 - - - - - - - - - - 230 - Code Enforcement FundAnimal Resource Center 2 2 - - - - - - - - - - NEAT Crew1 1 - - - - - - - - - - 3 3 - - - - - - - - - - 620 - Water WorksWater Works1 1 - - - - - - - - - - 641 - Sewage Works Sewers3 3 - - - - - - - - - - Total Paid Temporary, Seasonal, and Intern Staff106 105 - - - - - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,147 1,096 1,090 - - - - - - - - - - Part Time Staff123 125 - - - - - - - - - - Temporary / Seasonal106 105 - - - - - - - - - - City Total1,147 1,325 1,320 - - - - - - - - - - 38 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 42,705,987 40,660,123 39,300,913 39,300,913 - - 39,300,913 0% Intergov./ Shared Revenues 4,750,922 4,837,992 3,943,752 3,943,752 65,691 65,691 3,878,061 2% Intergov./ Grants 419,724 191,097 177,238 177,238 23,785 23,785 153,453 13% Licenses & Permits 283,282 281,230 265,025 265,025 51,848 51,848 213,177 20% Charges for Services 1,626,516 4,468,596 4,713,599 4,813,999 465,738 465,738 4,348,261 10% Fines, Forfeitures, and Fees 24,068 5,298 8,525 8,525 211 211 8,314 2% Interest Earnings 907,722 309,268 548,936 548,936 62,314 62,314 486,622 11% Donations 1,534,957 1,357,432 1,452,800 1,452,800 - - 1,452,800 0% Other Income 1,602,843 1,706,245 1,459,420 1,359,020 67,005 67,005 1,292,015 5% Interfund Allocation Reimb 7,460,048 8,563,135 9,896,054 9,896,054 1,649,324 1,649,324 8,246,730 17% Interfund Transfers In 135,000 6,283,500 2,827,215 2,827,215 960,409 960,409 1,866,806 34% PILOT 6,340,990 6,221,791 6,154,321 6,154,321 1,025,721 1,025,721 5,128,600 17% Total Revenue 67,792,059 74,885,707 70,747,798 70,747,798 4,372,047 4,372,047 66,375,752 6% Expenditures by Subdivisions Mayor 864,336 1,037,853 1,005,985 1,006,485 138,650 5,962 144,613 861,872 14% Community Initiatives - 300,312 940,881 1,290,881 43,596 291,500 335,096 955,785 26% City Clerk 498,306 512,958 665,083 668,839 106,909 3,502 110,411 558,428 17% Common Council 536,158 483,761 693,909 737,921 83,029 43,317 126,346 611,575 17% General City 43,000 44,841 43,000 43,000 - - - 43,000 0% Finance 2,469,719 2,217,244 2,277,123 2,309,428 323,437 47,122 370,558 1,938,870 16% Human Resources - 597,913 734,444 734,444 104,382 - 104,382 630,062 14% Diversity & Inclusion - 254,986 568,390 700,014 63,819 71,363 135,182 564,832 19% Human Rights General 257,243 267,591 438,592 438,995 42,216 24,721 66,937 372,058 15% Legal Dept 1,177,385 1,299,029 1,557,916 1,559,166 234,136 13,037 247,173 1,311,994 16% Police General 30,011,366 27,639,992 30,551,690 30,712,105 4,798,794 161,117 4,959,911 25,752,194 16% Crime Lab - 552,838 797,312 798,425 110,966 1,444 112,410 686,015 14% Fire General 21,716,141 26,056,166 26,468,401 26,552,821 4,061,634 151,105 4,212,739 22,340,082 16% Training Center - 30,175 148,000 148,000 2,553 772 3,325 144,675 2% EMS - 592,302 810,101 816,358 127,278 28,157 155,435 660,922 19% Morris PAC 1,091,053 1,003,966 1,360,920 1,388,573 144,964 30,443 175,407 1,213,166 13% Palais Royale 358,410 221,414 218,047 225,756 26,754 16,583 43,338 182,419 19% Engineering 2,724,221 2,879,656 3,303,257 3,516,584 514,192 189,636 703,828 2,812,757 20% Sustainability 171,719 234,165 199,146 226,136 3,356 88 3,444 222,692 2% AmeriCorps 357,600 307,799 417,483 431,824 45,499 10,701 56,200 375,624 13% Streets (Transfer to MVH)- - - - - - - - - Total Expenditures 62,276,656 66,534,960 73,199,680 74,305,755 10,976,163 1,090,570 12,066,733 62,239,022 16% Expenditures by Type Personnel Salaries & Wages 36,055,875 38,858,879 40,770,894 40,770,894 6,062,048 - 6,062,048 34,708,846 15% Fringe Benefits 11,145,074 13,303,099 13,912,565 13,913,125 2,202,798 1,610 2,204,408 11,708,717 16% Other Personnel Costs - - - - - - - - - Total Personnel 47,200,949 52,161,978 54,683,459 54,684,019 8,264,847 1,610 8,266,457 46,417,563 15% Supplies 1,609,558 1,720,163 2,292,821 2,400,993 305,625 204,595 510,220 1,890,773 21% Services & Charges Professional Services 1,380,819 1,755,294 2,045,289 2,511,521 175,798 402,266 578,065 1,933,456 23% Printing & Advertising 134,261 83,792 220,773 239,391 9,712 23,925 33,637 205,755 14% Utilities 689,427 663,087 778,508 778,508 110,329 - 110,329 668,179 14% Education & Training 91,606 152,685 241,484 289,475 11,157 2,656 13,813 275,662 5% Travel 87,683 17,787 92,168 92,462 368 294 662 91,800 1% Repairs & Maintenance 2,110,509 2,191,066 2,460,404 2,547,655 333,818 87,193 421,010 2,126,644 17% Interfund Allocations 7,614,119 6,910,980 9,320,120 9,320,120 1,553,340 - 1,553,340 7,766,780 17% Debt Service Principal 151,720 149,934 149,565 149,565 72,623 - 72,623 76,942 49% Debt Service Interest & Fees 6,245 3,937 2,240 2,240 1,110 - 1,110 1,130 50% Grants & Subsidies 46,026 48,635 325,000 675,000 996 294,500 295,496 379,504 44% Other Services & Charges 394,145 500,043 587,849 614,806 136,440 73,531 209,972 404,834 34% Interfund Transfers Out 634,475 175,579 - - - - - - - Total Services & Charges 13,341,034 12,652,819 16,223,400 17,220,743 2,405,691 884,365 3,290,056 13,930,686 19% Capital 125,115 - - - - - - - - Total Expenditures 62,276,656 66,534,960 73,199,680 74,305,755 10,976,163 1,090,570 12,066,733 62,239,022 16% Net Surplus / (Deficit) 5,515,403 8,350,746 (2,451,882) (3,557,957) (6,604,117) (7,694,687) Beginning Cash Balance 38,854,906 44,871,229 53,544,921 Cash Adjustments 500,919 322,946 - Ending Cash Balance 44,871,229 53,544,921 49,986,964 46,985,383 Cash Reserves Target 21,796,830 23,287,236 26,007,014 Fund Purpose: The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility. Cash Reserves Target 35% of Annual expenditures 39 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Department Name Mayor's Office Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 537,624 568,439 584,707 584,707 79,743 - 79,743 504,964 14% Fringe Benefits 181,423 199,062 208,360 208,360 30,770 - 30,770 177,590 15% Total Personnel 719,047 767,501 793,067 793,067 110,513 - 110,513 682,554 14% Supplies 750 6,028 850 850 54 8 62 788 7% Services & Charges Professional Services - 143,724 7,000 7,000 - - - 7,000 0% Printing & Advertising 18,742 25,634 40,500 40,934 1,595 5,955 7,549 33,385 18% Education & Training 105 - 1,000 1,000 - - - 1,000 0% Travel 5,059 - 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 250 800 150 150 - - - 150 0% Interfund Allocations 120,197 93,425 157,918 157,918 26,318 - 26,318 131,600 17% Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Other Services & Charges 186 740 500 566 171 - 171 395 30% Interfund Transfers Out - - - - - - - - - Total Services & Charges 144,539 264,323 212,068 212,568 28,084 5,955 34,038 178,530 16% Capital - - - - - - - - - Total Expenditures 864,336 1,037,853 1,005,985 1,006,485 138,650 5,962 144,613 861,872 14% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. This department is funded by property tax revenue collected in the General Fund. The Professional Services budget was much higher in 2020 than 2021 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police Department and provide suggestions for policy improvements. 40 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Community Initiatives Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 119,402 223,064 223,064 30,328 - 30,328 192,736 14% Fringe Benefits - 46,102 89,817 89,817 13,268 - 13,268 76,549 15% Total Personnel - 165,504 312,881 312,881 43,596 - 43,596 269,285 14% Supplies - - - - - - - - - Services & Charges Professional Services - 134,808 403,000 401,000 - - - 401,000 0% Printing & Advertising - - - 2,000 - - - 2,000 0% Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - - - - - - - - Interfund Allocations - - - - - - - - - Grant & Subsidies - - 225,000 575,000 - 291,500 291,500 283,500 51% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 134,808 628,000 978,000 - 291,500 291,500 686,500 30% Capital - - - - - - - - - Total Expenditures - 300,312 940,881 1,290,881 43,596 291,500 335,096 955,785 26% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2021, this division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness. This division is funded by property tax revenue collected in the General Fund. In 2020, two new positions were added: GVI Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the VPA Recreation Division (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. This division has $225,000 in grants for violence reduction initiatives in the community, and $380,000 set aside for the S.A.V.E. Program through Goodwill. 41 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Department Name City Clerk Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 258,911 270,954 310,119 310,119 44,779 - 44,779 265,340 14% Fringe Benefits 85,361 103,502 121,838 121,838 19,321 - 19,321 102,517 16% Total Personnel 344,272 374,456 431,957 431,957 64,100 - 64,100 367,857 15% Supplies 11,385 6,389 4,700 4,700 3,380 - 3,380 1,320 72% Services & Charges Professional Services 20,177 25,275 27,500 27,893 3,713 400 4,113 23,779 15% Printing & Advertising 33,443 18,528 27,500 29,164 3,691 3,102 6,793 22,371 23% Education & Training 2,880 1,393 3,000 4,500 4,500 - 4,500 - 100% Travel 481 342 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 6,491 32,656 5,000 5,000 100 - 100 4,900 2% Interfund Allocations 76,327 48,956 155,926 155,926 25,986 - 25,986 129,940 17% Other Services & Charges 2,849 4,963 4,500 4,700 1,439 - 1,439 3,261 31% Interfund Transfers Out - - - - - - - - - Total Services & Charges 142,649 132,113 228,426 232,182 39,430 3,502 42,932 189,251 18% Capital - - - - - - - - - Total Expenditures 498,306 512,958 665,083 668,839 106,909 3,502 110,411 558,428 17% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service This department is funded by property tax revenue collected in the General Fund. From 2020 to 2021, the salary caps for the following positions will increase: Executive Assistant to the City Clerk - increase 15% | Chief Deputy Clerk - increase 14% | Ordinance Violations Bureau Clerk - increase 4.5%. City-wide, all salary caps will increase by 0.8% from 2020 to 2021. Printing and advertising includes $19,500 for required legal notices in the newspaper to adverstise public meetings. 42 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Department Name Common Council Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 195,562 187,249 226,304 226,304 28,351 - 28,351 197,953 13% Fringe Benefits 100,195 84,521 143,997 143,997 15,006 - 15,006 128,991 10% Total Personnel 295,757 271,770 370,301 370,301 43,356 - 43,356 326,944 12% Supplies 2,784 2,716 5,000 5,000 538 - 538 4,462 11% Services & Charges Professional Services 162,889 117,174 217,308 260,389 13,560 43,081 56,640 203,748 22% Printing & Advertising 12,558 7,973 9,097 9,097 450 - 450 8,647 5% Education & Training 496 2,069 12,000 3,470 - - - 3,470 0% Travel 1,378 1,479 10,000 10,000 - - - 10,000 0% Repairs & Maintenance - 34,153 1,255 16,186 15,298 236 15,534 652 96% Interfund Allocations 56,532 42,336 54,938 54,938 9,158 - 9,158 45,780 17% Other Services & Charges 3,764 4,091 14,010 8,540 669 - 669 7,871 8% Interfund Transfers Out - - - - - - - - - Total Services & Charges 237,616 209,275 318,608 362,620 39,134 43,317 82,451 280,168 23% Capital - - - - - - - - - Total Expenditures 536,158 483,761 693,909 737,921 83,029 43,317 126,346 611,574 17% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. This department is funded by property tax revenue collected in the General Fund. The budget accounts for the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2021, the annual salary will be $20,256. There is a small budget of $44,000 for interns. Professional services include $200k for legal services for the Council. $5,000 is budgeted for upgrades for the informal meeting room. 43 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Controller's Office Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,619,488 1,353,939 1,445,027 1,445,027 202,007 - 202,007 1,243,020 14% Fringe Benefits 502,640 480,160 540,798 540,798 74,645 - 74,645 466,153 14% Other Personnel Costs - - - - - - - - - Total Personnel 2,122,128 1,834,099 1,985,825 1,985,825 276,653 - 276,653 1,709,173 14% Supplies 14,283 14,013 16,420 16,825 3,356 30 3,386 13,439 20% Services & Charges Professional Services 51,168 43,980 55,000 86,900 4,000 46,800 50,800 36,100 58% Printing & Advertising 327 1,203 2,000 2,000 855 291 1,146 854 57% Education & Training 7,175 1,994 5,760 5,760 1,242 - 1,242 4,518 22% Travel 12,343 2,045 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 784 2,254 1,100 1,100 103 - 103 997 9% Interfund Allocations 228,287 303,227 193,433 193,433 32,233 - 32,233 161,200 17% Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Grants & Subsidies - - - - - - - - - Other Services & Charges 33,225 14,429 11,585 11,585 4,995 - 4,995 6,590 43% Interfund Transfers Out - - - - - - - - - Total Services & Charges 333,308 369,132 274,878 306,778 43,428 47,091 90,519 216,259 30% Capital - - - - - - - - - Total Expenditures 2,469,719 2,217,244 2,277,123 2,309,428 323,437 47,122 370,558 1,938,871 16% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This budget accounts for the expenditures of the Controller's Office. This department is funded by property tax revenue collected in the General Fund. 87% of the Controller's Office budget is for the wages and benefits of its 22 full-time staff members which include payroll, purchasing, and accounting staff. Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and ACFR preparation. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper. In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101). Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward. 44 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Human Resources Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 374,910 446,303 446,303 61,051 - 61,051 385,252 14% Fringe Benefits - 139,389 170,653 170,653 26,828 - 26,828 143,825 16% Total Personnel - 514,299 616,956 616,956 87,879 - 87,879 529,077 14% Supplies - 642 750 750 36 - 36 714 5% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - 999 7,060 7,060 - - - 7,060 0% Education & Training - 795 3,200 3,200 - - - 3,200 0% Travel - - 3,000 3,000 - - - 3,000 0% Repairs & Maintenance - 100 - - - - - - - Interfund Allocations - 79,317 97,478 97,478 16,248 - 16,248 81,230 17% Other Services & Charges - 1,760 6,000 6,000 219 - 219 5,781 4% Interfund Transfers Out - - - - - - - - - Total Services & Charges - 82,972 116,738 116,738 16,467 - 16,467 100,271 14% Capital - - - - - - - - - Total Expenditures - 597,913 734,444 734,444 104,382 - 104,382 630,062 14% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees. This division is funded by property tax revenue collected in the General Fund. In 2020, Human Resources was separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources were transferred out of the Controller's budget and budgeted in this division going forward. 45 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Diversity & Inclusion Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 165,515 226,777 226,777 30,118 - 30,118 196,659 13% Fringe Benefits - 50,278 75,209 75,209 10,216 - 10,216 64,993 14% Total Personnel - 215,793 301,986 301,986 40,334 - 40,334 261,652 13% Supplies - 74 1,500 1,500 170 347 517 983 34% Services & Charges Professional Services - 14,260 80,000 156,624 12,458 71,016 83,474 73,150 53% Printing & Advertising - 2,025 3,000 3,000 190 - 190 2,810 6% Education & Training - 1,000 100,000 155,000 - - - 155,000 0% Travel - - 10,000 10,000 - - - 10,000 0% Repairs & Maintenance - 50 - - - - - - - Interfund Allocations - 18,942 63,404 63,404 10,564 - 10,564 52,840 17% Grants & Subsidies - - - - - - - - - Other Services & Charges - 2,843 8,500 8,500 102 - 102 8,398 1% Interfund Transfers Out - - - - - - - - - Total Services & Charges - 39,119 264,904 396,528 23,315 71,016 94,330 302,198 24% Capital - - - - - - - - - Total Expenditures - 254,986 568,390 700,014 63,819 71,363 135,182 564,833 19% Revenue Charges for Services - - 35,000 35,000 - - 35,000 0% Other Income - 400 - - - - - - Donations - 50,000 - - - - - - Total Revenue - 50,400 35,000 35,000 - - 35,000 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive. In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel (3 positions), supplies, and services associated with Diversity & Inclusion were transferred out of the Controller's budget and budgeted in this division going forward. The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS 2020: Living Cities Inclusive Procurement grant $50,000 2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175) 46 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Human Rights Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 116,754 134,381 238,622 238,622 18,558 - 18,558 220,064 8% Fringe Benefits 30,779 49,745 90,378 90,378 7,268 - 7,268 83,110 8% Total Personnel 147,533 184,125 329,000 329,000 25,827 - 25,827 303,174 8% Supplies 1,022 765 1,000 1,000 138 348 485 515 49% Services & Charges Professional Services 2,902 819 1,070 1,070 - - - 1,070 0% Printing & Advertising - 347 1,571 1,571 - - - 1,571 0% Education & Training 2,320 600 2,500 2,500 - - - 2,500 0% Travel - - - - - - - - - Repairs & Maintenance 9,275 9,716 9,200 9,393 1,554 7,393 8,947 446 95% Interfund Allocations 49,491 27,145 46,175 46,175 7,695 - 7,695 38,480 17% Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Grants & Subsidies - - - - - - - - - Other Services & Charges 44,701 44,073 48,076 48,286 7,002 16,981 23,983 24,303 50% Interfund Transfers Out - - - - - - - - - Total Services & Charges 108,689 82,700 108,592 108,995 16,251 24,374 40,625 68,370 37% Capital - - - - - - - - - Total Expenditures 257,243 267,591 438,592 438,995 42,216 24,721 66,937 372,059 15% Revenue Other Income 39,613 30,069 30,000 30,000 30,000 30,000 - 100% Total Revenue 39,613 30,069 30,000 30,000 30,000 30,000 - 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2017, the South Bend Human Rights Commission entered into an interlocal agreement with St. Joseph County. In 2019, the South Bend Human Rights Commission handled 4,279 inquiries, both city and county. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC in the amount of $30,000 per year to support the costs associated with the increased caseload. In 2021, the Director of Human Rights position was added back. The Director of Human Rights will serve on the senior leadership team of the Office of Diversity and Inclusion and provide strategic leadership for the administration, operation, and functions of the Human Rights Commission in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County Human Rights Ordinance. The director shall manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public accommodations, and education. This division is funded by property tax revenue collected in the General Fund. Starting in 2019, as part of the interlocal agreement, St Joseph County will pay $30,000 a year to support the HRC. Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human Rights Federal Grant Fund (#258). 47 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Department Name Legal Department Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 798,210 907,628 996,152 996,152 148,661 - 148,661 847,491 15% Fringe Benefits 251,604 298,375 345,475 345,475 53,655 - 53,655 291,820 16% Total Personnel 1,049,814 1,206,003 1,341,627 1,341,627 202,316 - 202,316 1,139,311 15% Supplies 1,771 3,568 3,550 3,550 96 - 96 3,454 3% Services & Charges Professional Services 475 1,440 2,550 2,550 - - - 2,550 0% Printing & Advertising - 106 500 500 - - - 500 0% Education & Training 10,998 8,063 11,000 11,021 84 21 105 10,916 1% Travel 2,804 - 5,000 5,000 - - - 5,000 0% Repairs & Maintenance - 100 - - - - - - - Interfund Allocations 96,719 62,820 174,889 174,889 29,149 - 29,149 145,740 17% Other Services & Charges 14,804 16,929 18,800 20,029 2,490 13,016 15,506 4,523 77% Interfund Transfers Out - - - - - - - - - Total Services & Charges 125,800 89,458 212,739 213,989 31,723 13,037 44,760 169,229 21% Capital - - - - - - - - - Total Expenditures 1,177,385 1,299,029 1,557,916 1,559,166 234,136 13,037 247,173 1,311,994 16% Revenue Charges for Services 66,475 135,710 91,799 91,799 - - 91,799 0% Other Income 394 - - - - - - - Interfund Allocation Reimb 54,689 56,529 - - - - - - Total Revenue 121,558 192,239 91,799 91,799 - - 91,799 0% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation. 86% of the Legal Department's budget is for the wages and benefits of its tweleve (12) full-time staff members and seasonal interns. From 2020 to 2021, the personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. Interfund allocations have increased as a result of a Worker's Compensation claim allocated to Legal between 2017-2019. All other items in the "Services and Charges" category have been decreased. 48 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Engineering Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,630,795 1,680,220 1,816,881 1,816,881 272,331 - 272,331 1,544,550 15% Fringe Benefits 515,864 588,063 645,176 645,176 96,780 1,050 97,830 547,346 15% Total Personnel 2,146,659 2,268,284 2,462,057 2,462,057 369,111 1,050 370,161 2,091,896 15% Supplies 12,665 5,144 22,700 22,700 487 - 487 22,213 2% Services & Charges Professional Services 139,573 151,673 150,000 361,831 44,375 187,256 231,631 130,200 64% Printing & Advertising 3,520 1,872 8,535 9,567 166 866 1,032 8,535 11% Education & Training 7,953 1,500 21,000 21,000 271 - 271 20,729 1% Travel 9,682 3,762 15,250 15,273 368 23 391 14,882 3% Repairs & Maintenance 4,840 5,718 26,500 26,500 2,547 - 2,547 23,953 10% Interfund Allocations 365,366 418,440 567,032 567,032 94,502 - 94,502 472,530 17% Debt Service Principal 14,637 10,755 8,259 8,259 2,238 - 2,238 6,021 27% Debt Service Interest & Fees 407 194 624 624 34 - 34 590 5% Other Services & Charges 18,918 12,314 21,300 21,741 93 441 534 21,207 2% Interfund Transfers Out - - - - - - - - - Total Services & Charges 564,896 606,228 818,500 1,031,827 144,594 188,586 333,180 698,647 32% Capital - - - - - - - - - Total Expenditures 2,724,221 2,879,656 3,303,257 3,516,584 514,192 189,636 703,828 2,812,756 20% Revenue Licenses & Permits 160,730 161,952 127,000 127,000 16,430 16,430 110,570 13% Charges for Services 136,717 415,210 192,000 192,000 - - 192,000 0% Other Income 10,321 21,032 5,000 5,000 - - 5,000 0% Interfund Allocation Reimb 1,400,059 1,436,881 1,449,233 1,449,233 241,533 241,533 1,207,700 17% Total Revenue 1,707,827 2,035,075 1,773,233 1,773,233 257,963 257,963 1,515,270 15% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and inspecting construction. Engineering is a division of the Department of Public Works. This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue. The Engineering division's budget is primarily personnel costs. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for permanent part-time engineers. Supplies include office supplies and supplies for engineers to perform field work. Professional Services include consulting and design services for various Public Works projects. 49 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Office of Sustainability Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 81,071 85,683 85,548 85,548 - - - 85,548 0% Fringe Benefits 26,572 27,950 28,965 28,965 - - - 28,965 0% Total Personnel 107,643 113,634 114,513 114,513 - - - 114,513 0% Supplies 3,934 23,361 1,250 1,338 - 88 88 1,250 7% Services & Charges Professional Services 37,201 74,584 53,000 79,902 - - - 79,902 0% Printing & Advertising - - 675 675 - - - 675 0% Education & Training 18 86 1,400 1,400 - - - 1,400 0% Travel 201 - 2,162 2,162 - - - 2,162 0% Repairs & Maintenance - - - - - - - - - Interfund Allocations 19,234 9,740 20,146 20,146 3,356 - 3,356 16,790 17% Grants & Subsidies - - - - - - - - - Other Services & Charges 3,487 12,760 6,000 6,000 - - - 6,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 60,142 97,171 83,383 110,285 3,356 - 3,356 106,929 3% Capital - - - - - - - - - Total Expenditures 171,719 234,165 199,146 226,136 3,356 88 3,444 222,692 2% Revenue Other Income - 9,299 - - - - - - Total Revenue - 9,299 - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of the Department of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. Professional services are for climate action and climate adaptation planning. Rate case participation will not be funded by Sustainability except for specific renewable or efficiency actions at the Indiana Utility Regulatory Commission (IURC). No implementation activity or capital projects will be schedule for 2021. The Office of Sustainability will not install any electric vehicle chargers, however intends to install, one per year thereafter for the next several years. Therefore showing a decrease in supplies, services and capital. Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222). 50 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name AmeriCorps Grant Program Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 244,129 225,247 263,032 263,032 35,226 - 35,226 227,806 13% Fringe Benefits 40,651 37,207 57,140 57,140 5,930 - 5,930 51,210 10% Total Personnel 284,780 262,454 320,172 320,172 41,156 - 41,156 279,016 13% Supplies 43,669 10,067 30,850 30,850 402 - 402 30,448 1% Services & Charges Professional Services 12,054 31,982 44,051 58,392 3,640 10,701 14,341 44,051 25% Printing & Advertising 594 139 1,200 1,200 - - - 1,200 0% Education & Training 4,769 676 3,624 3,624 - - - 3,624 0% Travel 10,609 726 10,006 10,006 - - - 10,006 0% Repairs & Maintenance - - 400 400 - - - 400 0% Grants & Subsidies - - - - - - - - - Other Services & Charges 1,125 1,755 7,180 7,180 301 - 301 6,879 4% Interfund Transfers Out - - - - - - - - - Total Services & Charges 29,151 35,278 66,461 80,802 3,941 10,701 14,642 66,160 18% Capital - - - - - - - - - Total Expenditures 357,600 307,799 417,483 431,824 45,499 10,701 56,200 375,624 13% Revenue Intergov./ Grants 117,240 176,231 177,238 177,238 23,785 23,785 153,453 13% Interfund Transfers In 135,000 105,000 120,000 120,000 20,000 20,000 100,000 17% Total Revenue 252,240 281,231 297,238 297,238 43,785 43,785 253,453 15% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of the Department of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and interfund transfers in from City departments that benefit from the AmeriCorps program. • Living Allowance line item = largest increase. Due to 1) additional members awarded by AmeriCorps and 2) assumed 10% increase in living allowance beginning in Sept. 2021 (to be covered by increase in grant award June 2021). Additional members will serve in DCI, SBFD, and other depts. Additional members have minimal impact on program overhead or staffing costs. • Supplies, services and charges decrease as program becomes established and startup tasks and purchases have been completed. • AmeriCorps is a reimbursement grant, so the City is required to budget for the total cost of the program. While the program grows to serve more residents and provide capacity to more City programs, the proportion of expenses reimbursed by a grant increases every year. In other words, the percent of total costs that the City matches decreases every year. 51 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Department Name Police Department Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 17,218,225 15,563,454 16,627,644 16,627,644 2,566,254 - 2,566,254 14,061,390 15% Fringe Benefits 5,275,228 5,423,162 5,468,221 5,468,221 876,729 - 876,729 4,591,492 16% Total Personnel 22,493,452 20,986,615 22,095,865 22,095,865 3,442,983 - 3,442,983 18,652,882 16% Supplies 905,823 767,165 1,152,960 1,208,016 120,456 117,005 237,462 970,555 20% Services & Charges Professional Services 657,704 765,305 710,000 754,266 64,880 4,225 69,105 685,161 9% Printing & Advertising - 3,288 24,721 24,721 1,346 - 1,346 23,375 5% Utilities 185,066 170,952 174,408 174,408 23,754 - 23,754 150,654 14% Education & Training 350 426 - - - - - - - Travel 1,339 1,648 250 250 - - - 250 0% Repairs & Maintenance 906,259 871,987 980,199 1,013,972 164,918 16,744 181,662 832,310 18% Interfund Allocations 4,333,272 3,651,431 4,863,457 4,863,457 810,577 - 810,577 4,052,880 17% Debt Service Principal 137,083 139,178 141,306 141,306 70,385 - 70,385 70,921 50% Debt Service Interest & Fees 5,837 3,742 1,616 1,616 1,076 - 1,076 540 67% Grants & Subsidies 3,026 5,635 57,000 57,000 996 3,000 3,996 53,004 7% Other Services & Charges 252,846 272,619 349,908 377,228 97,423 20,142 117,565 259,663 31% Interfund Transfers Out 26,423 - - - - - - - - Total Services & Charges 6,509,206 5,886,212 7,302,865 7,408,224 1,235,355 44,111 1,279,466 6,128,758 17% Capital 102,885 - - - - - - - - Total Expenditures 30,011,366 27,639,992 30,551,690 30,712,105 4,798,794 161,117 4,959,911 25,752,195 16% Revenue Charges for Services - 8,316 - - - - - - Other Income 613,356 655,931 457,000 457,000 12,573 12,573 444,427 3% Donations - - 7,500 7,500 - - 7,500 0% Interfund Transfers In - 1,547,272 - - - - - - Total Revenue 613,356 2,211,518 464,500 464,500 12,573 12,573 451,927 3% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the University of Notre Dame police officers. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). 2021 Changes to Budgeted Personnel +1 Crime Resource Specialist, +2 Police Recruits, –5 Sworn Officers, –2 Records Clerk Positions (eliminate third shift of Records Division and close overnight, dedicated phone with direct line to 911 center will be available for emergencies), –1 Director of Civilian Services Supplies • Taser purchases - $110,000 per year until 2023 Services & Charges • ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police to gunfire. • Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. • Grants & Subsidies - Increase for the expansion of the Police Athletic League (PAL) Program. Funding for the PAL Program is also budgeted in the C.O.P.S. M.O.R.E. Grant Fund (#295). 52 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Police Crime Lab Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 395,207 463,759 463,759 63,632 - 63,632 400,127 14% Fringe Benefits - 142,250 167,982 167,982 20,995 - 20,995 146,987 12% Total Personnel - 537,456 631,741 631,741 84,626 - 84,626 547,114 13% Supplies - 15,373 17,000 18,113 1,578 1,444 3,022 15,091 17% Services & Charges Professional Services - 8 - - - - - - - Printing & Advertising - - - - - - - - - Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - - - - - - - - - Interfund Allocations - - 148,571 148,571 24,761 - 24,761 123,810 17% Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 8 148,571 148,571 24,761 - 24,761 123,810 17% Capital - - - - - - - - - Total Expenditures - 552,838 797,312 798,425 110,966 1,444 112,410 686,015 14% Revenue Charges for Services - 7,756 - - 3,181 3,181 (3,181) - Total Revenue - 7,756 - - 3,181 3,181 (3,181) - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division was created to track expenditures related to South Bend Police Department Crime Lab. Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert testimony, facial recognition. The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for services and billable charges are determined. Personnel & Supplies In 2020, seven (7) existing positions were transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab. Lab Information Management System (LIMS) In order to manage the workflow and be able to bill other agencies, the City received a grant in 2020 to purchase a Lab Information Management System (LIMS) software solution. LIMS tracks the chain of custody of evidence, test results, and other lab information. In 2020, the City was also awarded a grant to purchase a new lab microscope. The new microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope. Interfund Allocations Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation. 53 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Department Name Fire Department Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 12,884,584 16,374,216 16,126,290 16,126,290 2,405,308 - 2,405,308 13,720,982 15% Fringe Benefits 3,938,049 5,397,609 5,452,133 5,452,133 913,836 - 913,836 4,538,297 17% Total Personnel 16,822,632 21,771,825 21,578,423 21,578,423 3,319,144 - 3,319,144 18,259,279 15% Supplies 585,336 591,801 666,391 711,569 94,873 72,396 167,268 544,301 24% Services & Charges Professional Services 294,517 233,686 204,000 217,298 25,666 22,306 47,972 169,325 22% Printing & Advertising - 2,063 22,214 22,430 635 216 851 21,579 4% Utilities 287,600 293,257 340,000 340,000 52,280 - 52,280 287,720 15% Education & Training 51,604 67,844 73,000 73,000 4,148 244 4,392 68,608 6% Travel 38,139 6,318 20,500 20,771 - 271 271 20,500 1% Repairs & Maintenance 1,042,780 1,159,796 1,032,000 1,054,720 139,915 49,867 189,782 864,938 18% Interfund Allocations 1,979,778 1,890,530 2,493,373 2,493,373 415,553 - 415,553 2,077,820 17% Other Services & Charges 5,702 39,047 38,500 41,237 9,419 5,806 15,225 26,013 37% Interfund Transfers Out 608,052 - - - - - - - - Total Services & Charges 4,308,172 3,692,540 4,223,587 4,262,828 647,617 78,709 726,326 3,536,503 17% Capital - - - - - - - - - Total Expenditures 21,716,141 26,056,166 26,468,401 26,552,821 4,061,634 151,105 4,212,739 22,340,083 16% Revenue Intergov./ Grants 302,484 14,866 - - - - - - Licenses & Permits - 19,227 24,000 24,000 1,839 1,839 22,161 8% Charges for Services 409 337 4,500 4,500 113 113 4,387 3% Donations 345 420 87,800 87,800 - - 87,800 0% Other Income 11,447 6,033 1,000 1,000 13 13 987 1% Interfund Transfers In - 3,474,135 707,215 707,215 607,079 607,079 100,136 86% Total Revenue 314,685 3,515,018 824,515 824,515 609,043 609,043 215,471 74% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety. 2021 is the fourth year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2020 to 2021 is reflected. The South Bend Fire Department conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21 weeks. - In 2021, the Community Paramedic Program will continue to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. This program proved to be very successful and an additional position was added in 2020 to expand the program and work with even more citizens to prevent unnecessary calls and trips to the emergency room. - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). 54 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Fire Training Center Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - - - - - - - - - Fringe Benefits - - - - - - - - - Total Personnel - - - - - - - - - Supplies - 13,842 5,000 5,000 - 772 772 4,228 15% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - - - - - - - - Utilities - 5,729 33,000 33,000 1,918 - 1,918 31,082 6% Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - 10,605 110,000 110,000 635 - 635 109,365 1% Interfund Allocations - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 16,334 143,000 143,000 2,553 - 2,553 140,447 2% Capital - - - - - - - - - Total Expenditures - 30,175 148,000 148,000 2,553 772 3,325 144,675 2% Revenue Charges for Services - 1,050 50,000 50,000 - - 50,000 0% Total Revenue - 1,050 50,000 50,000 - - 50,000 0% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training. This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruitment Academy and other classes are offered to other agencies for a fee. Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also accounted for in the Fire Training Center budget. From 2019 through 2021, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the Fire Station #9 Bond Capital Fund (#451). 55 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Emergency Medical Services Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 138,124 150,859 150,859 22,082 - 22,082 128,777 15% Fringe Benefits - 75,881 75,932 75,932 12,769 - 12,769 63,163 17% Total Personnel - 214,005 226,791 226,791 34,851 - 34,851 191,940 15% Supplies - 232,073 332,900 339,032 79,530 11,573 91,103 247,928 27% Services & Charges Professional Services - 14,058 80,610 80,735 3,506 11,009 14,515 66,220 18% Printing & Advertising - 220 12,200 12,200 - - - 12,200 0% Education & Training - 66,239 4,000 4,000 912 2,391 3,303 697 83% Repairs & Maintenance - 2,640 133,600 133,600 - 3,184 3,184 130,416 2% Interfund Allocations - 10,159 - - - - - - - Other Services & Charges - 52,907 20,000 20,000 8,478 - 8,478 11,522 42% Interfund Transfers Out - - - - - - - - - Total Services & Charges - 146,224 250,410 250,535 12,897 16,584 29,480 221,055 12% Capital - - - - - - - - - Total Expenditures - 592,302 810,101 816,358 127,278 28,157 155,435 660,923 19% Revenue Charges for Services - 3,491,328 3,593,000 3,593,000 440,486 440,486 3,152,514 12% Fines, Forfeitures, and Fees - - - - 11 11 (11) - Other Income - 186 - - - - - - Interfund Transfers In Total Revenue - 3,491,515 3,593,000 3,593,000 440,497 440,497 3,152,503 12% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget. The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. This budget covers the cost of four (4) EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative maintenance and repairs to EMS equipment. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters. 56 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Morris Performing Arts Center Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 381,917 285,767 539,806 539,806 53,619 - 53,619 486,187 10% Fringe Benefits 147,033 131,601 230,491 231,051 24,782 560 25,342 205,709 11% Total Personnel 528,950 417,368 770,297 770,857 78,401 560 78,961 691,896 10% Supplies 20,954 22,110 25,000 25,200 532 277 808 24,392 3% Services & Charges Professional Services 2,160 2,518 10,200 15,673 - 5,473 5,473 10,200 35% Printing & Advertising 43,730 15,702 60,000 72,973 783 13,196 13,979 58,994 19% Utilities 128,031 112,645 139,100 139,100 17,702 - 17,702 121,398 13% Education & Training 2,938 - - - - - - - - Travel 5,648 1,469 - - - - - - - Repairs & Maintenance 85,650 34,268 100,000 108,225 4,681 5,956 10,637 97,587 10% Interfund Allocations 240,405 210,875 237,973 237,973 39,663 - 39,663 198,310 17% Other Services & Charges 10,358 11,433 18,350 18,573 3,202 4,982 8,184 10,389 44% Interfund Transfers Out - 175,579 - - - - - - - Total Services & Charges 518,920 564,488 565,623 592,516 66,032 29,606 95,638 496,878 16% Capital 22,230 - - - - - - - - Total Expenditures 1,091,053 1,003,966 1,360,920 1,388,573 144,964 30,443 175,407 1,213,166 13% Revenue Charges for Services 1,220,096 317,745 700,000 700,000 1,293 1,293 698,707 0% Other Income 46,536 5,930 25,000 25,000 1 1 24,999 0% Interfund Allocation Reimb - 40,118 86,746 86,746 14,456 14,456 72,290 17% Interfund Transfers In - 55,367 - - - - - - Total Revenue 1,266,632 419,160 811,746 811,746 15,750 15,750 795,996 2% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the Department of Venues, Parks & Arts. This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement. There are many Personnel changes in 2021. The Manager I-Assistant Box Office position is not funded and was eliminated. The Manager-Assistant Facility Operations position was transferred from the Palais Royale Division to the Morris PAC Division (within the General Fund #101). The Marketing Manager position was transferred back from the VPA Experience Division to the Morris PAC Division (from Fund #201 to #101). The Manager Facility Operations (MPAC) position will continue to be paid out of the Morris PAC Division and the associated wages and benefits will be 100% allocated back to the Parking Garage Fund (#601). The General Manager-Venues position will continue to be paid out of the Century Center Operations Fund (#670) and the associated wages and benefits will be allocated back to the Morris PAC Division at 50% (this expense is part of interfund allocations). In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair. Due to the COVID-19 pandemic, the Morris Performing Arts Center was shut down for several months during 2020 and several employees were furloughed. As a result, 2020 actual expenditures for wages & benefits were much lower as compared to prior years. 57 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Division Name Palais Royale Ballroom Fund Number 101 Fund Type General Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 88,606 28,543 - - - - - - - Fringe Benefits 49,675 28,243 - - - - - - - Total Personnel 138,282 56,786 - - - - - - - Supplies 5,181 5,031 5,000 5,000 - 307 307 4,693 6% Services & Charges Professional Services - - - - - - - - - Printing & Advertising 21,346 3,693 - 300 - 300 300 - 100% Utilities 88,730 80,505 92,000 92,000 14,674 - 14,674 77,326 16% Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance 54,179 26,223 61,000 68,409 4,066 3,813 7,879 60,530 12% Interfund Allocations 48,511 43,637 45,407 45,407 7,577 - 7,577 37,830 17% Other Services & Charges 2,181 5,539 14,640 14,640 437 12,163 12,600 2,040 86% Interfund Transfers Out - - - - - - - - - Total Services & Charges 214,947 159,596 213,047 220,756 26,754 16,276 43,031 177,726 19% Capital - - - - - - - - - Total Expenditures 358,410 221,414 218,047 225,756 26,754 16,583 43,338 182,419 19% Revenue Charges for Services 197,585 88,843 42,000 142,400 20,314 20,314 122,086 14% Other Income 18,694 4,966 100,400 - - - - - Total Revenue 216,280 93,809 142,400 142,400 20,314 20,314 122,086 14% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts. This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space. Other Income is the reimbursement from the caterer for utilities and LaSalle Grill for refuse and recycle service. As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris Performing Arts Center budget (within the same fund) and one position was eliminated (Administrative Assistant I). All utilities are paid for by the City and will be reimbursed by the caterer (included in the Other Income). All other expenses were reduced or eliminated. 58 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Motor Vehicle Highway Fund Number 202 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 453,924 453,924 2,587,326 15% Licenses & Permits 3,150 300 3,000 3,000 - - 3,000 0% Charges for Services 253,301 290,475 232,670 232,670 26,915 26,915 205,756 12% Interest Earnings 165,725 39,751 26,878 26,878 5,664 5,664 21,214 21% Debt Proceeds - 1,778,948 - - - - - - Other Income 42,383 56,716 5,300 5,300 2,722 2,722 2,579 51% Interfund Allocation Reimb 138,150 149,020 150,163 150,163 25,023 25,023 125,140 17% Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 583,330 583,330 2,916,670 17% Total Revenue 7,663,825 10,238,117 6,959,261 6,959,261 1,097,577 1,097,577 5,861,685 16% Expenditures by Activity Streets / Traffic & Lighting 9,441,018 7,154,221 7,146,111 8,947,037 2,516,457 631,511 3,147,968 5,799,068 35% Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 311,154 278,593 589,748 1,362,730 30% Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 2,827,611 910,105 3,737,716 7,161,798 34% Expenditures by Type Personnel Salaries & Wages 2,602,952 2,715,345 2,994,880 2,992,926 572,767 - 572,767 2,420,159 19% Fringe Benefits 970,717 1,138,382 1,240,258 1,242,212 249,152 - 249,152 993,060 20% Total Personnel 3,573,668 3,853,726 4,235,138 4,235,138 821,920 - 821,920 3,413,219 19% Supplies 1,080,335 1,065,253 764,833 850,775 339,612 155,532 495,144 355,630 58% Services & Charges Professional Services 645,007 255,097 483,476 955,664 193,595 278,593 472,188 483,476 49% Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20% Utilities 49,037 44,364 48,231 48,231 10,293 - 10,293 37,938 21% Education & Training 9,540 13,900 15,000 15,000 50 - 50 14,950 0% Travel 3,391 2,210 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 424,771 699,746 555,941 593,229 219,537 35,294 254,832 338,397 43% Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 236,626 - 236,626 1,183,130 17% Debt Service Principal 734,901 590,097 920,461 920,461 327,222 - 327,222 593,239 36% Debt Service Interest & Fees 45,227 28,674 47,245 47,245 12,565 - 12,565 34,680 27% Other Services & Charges 177,033 165,904 128,070 129,658 1,663 685 2,348 127,310 2% Interfund Transfers Out 2,500,000 - - - - - - - - Total Services & Charges 6,217,408 3,335,174 3,626,430 4,137,494 1,002,189 314,573 1,316,762 2,820,731 32% Capital 64,316 102,840 - 1,676,108 663,890 440,000 1,103,890 572,218 66% Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 2,827,611 910,105 3,737,716 7,161,798 34% Net Surplus / (Deficit) (3,271,902) 1,881,123 (1,667,140) (3,940,254) (1,730,035) (2,640,140) Beginning Cash Balance 7,993,003 4,743,203 6,607,820 Cash Adjustments 22,101 (16,506) - Ending Cash Balance 4,743,203 6,607,820 2,667,566 4,938,286 Cash Reserves Target 2,733,932 2,089,248 2,724,879 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. • Streets: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. Also operating under the Streets Division is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. • Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. • Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations and they are reviewed by Engineering for bidding as a public works project. This fund receives gas tax and wheel tax revenue from the State of Indiana. In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to changes to the State's distribution formula which keeps more funds at the State level. Revenue is forecasted conservatively given the current conditions. The City continues to work with the State to understand the gasoline tax revenue estimates for the coming years. As this fund's revenues decrease, the City continues to use income tax revenues to support the current level of street maintenance and repair, transferring funds from County Option Income Tax Fund (#404). Streets Division - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at $400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251). Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019. 59 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name MVH Restricted Fund Fund Number 266 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 453,924 453,924 2,587,326 15% Interest Earnings 15,007 12,589 187 187 1,391 1,391 (1,204) 744% Interfund Transfers In - - - - - - - - Total Revenue 3,224,058 2,997,747 3,041,437 3,041,437 455,314 455,314 2,586,122 15% Expenditures by Type Personnel Salaries & Wages 290,561 221,144 353,095 353,095 - - - 353,095 0% Fringe Benefits 148,185 103,529 140,277 140,277 - - - 140,277 0% Total Personnel 438,746 324,673 493,372 493,372 - - - 493,372 0% Supplies 1,355,841 1,165,290 1,189,768 1,220,912 41,779 10,770 52,549 1,168,364 4% Services & Charges Professional Services - - - 250,000 - 249,700 249,700 300 100% Repairs & Maintenance 774,629 1,042,462 1,358,110 1,262,302 133,027 453,382 586,409 675,894 46% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 774,629 1,042,462 1,358,110 1,512,302 133,027 703,081 836,108 676,194 55% Capital - - - - - - - - - Total Expenditures 2,569,216 2,532,426 3,041,250 3,226,587 174,806 713,851 888,657 2,337,930 28% Net Surplus / (Deficit) 654,842 465,321 187 (185,150) 280,508 (433,342) Beginning Cash Balance - 650,402 1,126,297 Cash Adjustments (4,440) 10,574 - Ending Cash Balance 650,402 1,126,297 941,147 1,410,923 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. Cash Reserves Target No reserve requirement 60 City of South Bend, Indiana Monthly Financial Report February 28, 2021 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,418,102 5,970,315 6,082,500 6,082,500 907,847 907,847 5,174,653 15% Licenses & Permits 3,150 300 3,000 3,000 - - 3,000 0% Charges for Services 253,301 290,475 232,670 232,670 26,915 26,915 205,756 12% Interest Earnings 180,733 52,340 27,065 27,065 7,055 7,055 20,010 26% Debt Proceeds - 1,778,948 - - - - - - Other Income 42,383 56,716 5,300 5,300 2,722 2,722 2,579 51% Interfund Allocation Reimb 138,150 149,020 150,163 150,163 25,023 25,023 125,140 17% Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 583,330 583,330 2,916,670 17% Total Revenue 10,887,884 13,235,863 10,000,698 10,000,698 1,552,891 1,552,891 8,447,808 16% Expenditures by Fund Motor Vehicle Highway (#202) 10,935,727 8,356,994 8,626,401 10,899,515 2,827,611 910,105 3,737,716 7,161,799 34% MVH Restricted (#266)2,569,216 2,532,426 3,041,250 3,226,587 174,806 713,851 888,657 2,337,930 28% Total Expenditures 13,504,943 10,889,419 11,667,651 14,126,102 3,002,417 1,623,956 4,626,373 9,499,729 33% Expenditures by Activity Streets / Traffic & Lighting 12,010,234 9,686,646 10,187,361 12,173,623 2,691,263 1,345,362 4,036,625 8,136,998 33% Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 311,154 278,593 589,748 1,362,730 30% Total Expenditures 13,504,943 10,889,419 11,667,651 14,126,102 3,002,417 1,623,956 4,626,373 9,499,728 33% Expenditures by Type Personnel Salaries & Wages 2,893,512 2,936,488 3,347,975 3,346,021 572,767 - 572,767 2,773,254 17% Fringe Benefits 1,118,902 1,241,911 1,380,535 1,382,489 249,152 - 249,152 1,133,337 18% Total Personnel 4,012,414 4,178,400 4,728,510 4,728,510 821,920 - 821,920 3,906,591 17% Supplies 2,436,176 2,230,544 1,954,601 2,071,687 381,391 166,302 547,693 1,523,994 26% Services & Charges Professional Services 645,007 255,097 483,476 1,205,664 193,595 528,293 721,888 483,776 60% Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20% Utilities 49,037 44,364 48,231 48,231 10,293 - 10,293 37,938 21% Education & Training 9,540 13,900 15,000 15,000 50 - 50 14,950 0% Travel 3,391 2,210 5,000 5,000 - - - 5,000 0% Repairs & Maintenance 1,199,400 1,742,208 1,914,051 1,855,532 352,564 488,676 841,240 1,014,291 45% Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 236,626 - 236,626 1,183,130 17% Debt Service Principal 734,901 590,097 920,461 920,461 327,222 - 327,222 593,239 36% Debt Service Interest & Fees 45,227 28,674 47,245 47,245 12,565 - 12,565 34,680 27% Other Services & Charges 177,033 165,904 128,070 129,658 1,663 685 2,348 127,310 2% Interfund Transfers Out 2,500,000 - - - - - - - - Total Services & Charges 6,992,037 4,377,636 4,984,540 5,649,797 1,135,216 1,017,654 2,152,870 3,496,925 38% Capital 64,316 102,840 - 1,676,108 663,890 440,000 1,103,890 572,218 66% Total Expenditures 13,504,943 10,889,419 11,667,651 14,126,102 3,002,417 1,623,956 4,626,373 9,499,728 33% Net Surplus / (Deficit) (2,617,060) 2,346,444 (1,666,953) (4,125,404) (1,449,526) (3,073,482) Beginning Cash Balance 7,993,003 5,393,605 7,734,117 Cash Adjustments 17,661 (5,932) - Ending Cash Balance 5,393,605 7,734,117 3,608,713 6,349,209 Motor Vehicle Highway Budget Summary - Fund 202 & 266 61 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Local Roads & Streets Fund Number 251 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,858,579 1,781,618 1,539,462 1,539,462 311,685 311,685 1,227,777 20% Intergov./ Grants 117,020 101,082 350,000 350,000 21,083 21,083 328,917 6% Interest Earnings 132,553 43,781 7,007 7,007 4,269 4,269 2,738 61% Other Income 38,375 18,968 - - - - - - Interfund Transfers In 2,500,000 - - - - - - - Total Revenue 4,646,528 1,945,448 1,896,469 1,896,469 337,037 337,037 1,559,432 18% Expenditures by Type Supplies 63,646 4,468 350,000 400,548 1,668 50,217 51,885 348,663 13% Services & Charges Professional Services 175,032 200,078 80,000 560,276 3,415 483,360 486,774 73,502 87% Repairs & Maintenance 376,289 795,967 - 737,974 53,183 474,822 528,004 209,970 72% Other Services & Charges 5,000 2,094 15,000 15,000 - 4,366 4,366 10,634 29% Interfund Transfers Out 617,569 1,000,000 2,000,000 2,000,000 333,330 - 333,330 1,666,670 17% Total Services & Charges 1,173,890 1,998,139 2,095,000 3,313,250 389,927 962,547 1,352,475 1,960,776 41% Capital 2,095,286 1,552,078 300,000 915,452 227,637 439,605 667,243 248,209 73% Total Expenditures 3,332,822 3,554,685 2,745,000 4,629,250 619,233 1,452,369 2,071,602 2,557,648 45% Net Surplus / (Deficit) 1,313,706 (1,609,236) (848,531) (2,732,781) (282,196) (1,734,565) Beginning Cash Balance 3,919,938 5,233,148 3,632,884 Cash Adjustments (495) 8,971 - Ending Cash Balance 5,233,148 3,632,884 900,102 3,385,160 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works. This fund receives gas taxes from the State of Indiana as its primary revenue source, forecasted conservatively given the changes in the State's distribution formula. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (#202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project. Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash reserve requirement as this is a capital fund so it is spent down on capital projects. In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements. Outsourced paving expenses will be reduced in this fund for 2021 as those expenses can be covered by the infrastructure bond. This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Roads & Bridge Grant Fund (#265). The transfer from this fund will be suspended in 2021 and the matching portion will be covered by the proposed new infrastructure bond (TBD). In 2022, this fund will resume the $1,000,000 matching transfer. Cash Reserves Target No reserve requirement 62 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name LOIT Special Distribution Fund Number 257 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 144,097 - - - - - - Interest Earnings 10,922 1,257 129 129 315 315 (186) 245% Other Income 92,453 - - - 1,500 1,500 (1,500) - Interfund Transfers In - - - - - - - - Total Revenue 103,375 145,354 129 129 1,815 1,815 (1,686) 1407% Expenditures by Type Services & Charges Professional Services 257,469 17,856 - 6,004 3,762 2,242 6,004 - 100% Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 257,469 17,856 - 6,004 3,762 2,242 6,004 - 100% Capital 434,025 31,938 - 103,459 20,166 83,293 103,459 - 100% Total Expenditures 691,494 49,793 - 109,463 23,927 85,536 109,463 - 100% Net Surplus / (Deficit)(588,119) 95,560 129 (109,334) (22,112) (107,648) Beginning Cash Balance 757,509 170,735 266,588 Cash Adjustments 1,345 293 - Ending Cash Balance 170,735 266,588 157,254 244,476 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102). Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated. The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - one-time distribution - spend down to zero 63 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Local Road & Bridge Grant Fund Number 265 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 553,253 1,102,365 1,000,000 1,000,000 - - 1,000,000 0% Interest Earnings 10,466 7,642 10 10 1,646 1,646 (1,636) 16464% Other Income - - - - - - - - Interfund Transfers In 553,253 1,522,365 1,000,000 1,000,000 - - 1,000,000 0% Total Revenue 1,116,972 2,632,372 2,000,010 2,000,010 1,646 1,646 1,998,364 0% Expenditures by Type Services & Charges Repairs & Maintenance 996,856 1,691,081 2,000,000 2,975,480 778,207 1,138,241 1,916,448 1,059,032 64% Other Services & Charges - - - - - - - - - Transfers Out - - - - - - - - - Total Services & Charges 996,856 1,691,081 2,000,000 2,975,480 778,207 1,138,241 1,916,448 1,059,032 64% Capital - - - - - - - - - Total Expenditures 996,856 1,691,081 2,000,000 2,975,480 778,207 1,138,241 1,916,448 1,059,032 64% Net Surplus / (Deficit) 120,116 941,291 10 (975,470) (776,560) (1,914,801) Beginning Cash Balance 329,373 449,431 1,391,493 Cash Adjustments (58) 770 - Ending Cash Balance 449,431 1,391,493 416,023 614,932 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). - Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund (#257). In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Roads & Streets Fund (#251). In 2020/2021 the City is seeking $1 million in grant funding for each year. In 2020, the matching portion will be funded by an interfund transfer from Local Roads & Streets Fund (#251). In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements which will also fund the $1,000,000 matching portion for 2021. In 2022, Local Roads & Streets Fund (#251) will resume the interfund transfer match. This fund also receives revenue from interest earned on the fund's cash balance. 2021 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Roads & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 64 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Major Moves Construction Fund Number 412 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 668 - - - - - - Interest Earnings 69,658 17,411 7,533 7,533 1,640 1,640 5,893 22% Other Income 584,181 493,328 493,329 493,329 246,664 246,664 246,665 50% Interfund Transfers In - - - - - - - - Total Revenue 653,840 511,407 500,862 500,862 248,304 248,304 252,558 50% Expenditures by Type Supplies - - 450,000 450,000 - - - 450,000 0% Services & Charges Professional Services 1,502 108,890 - 96,265 6,587 89,678 96,265 - 100% Repairs & Maintenance 710,820 44,201 - 97,898 - 97,898 97,898 - 100% Other Services & Charges - - - - - - - - - Interfund Transfers Out - 522,365 - - - - - - - Total Services & Charges 712,322 675,455 - 194,163 6,587 187,576 194,163 - 100% Capital 513,712 649,253 - 102,896 922 101,973 102,896 - 100% Total Expenditures 1,226,034 1,324,708 450,000 747,059 7,510 289,549 297,059 450,000 40% Net Surplus / (Deficit) (572,194) (813,301) 50,862 (246,197) 240,795 (48,754) Beginning Cash Balance 2,765,949 2,195,972 1,386,436 Cash Adjustments 2,216 3,765 - Ending Cash Balance 2,195,972 1,386,436 1,140,239 1,627,231 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the Department of Public Works. This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero. The 2020 adopted budget was $500,000. The 2020 amended budget includes open purchase orders carried forward from 2019 for active capital improvement projects. Therefore, the overall decrease of $1.2M reflects open projects which most likely will close out in 2020. Also, in 2020, this fund budgeted for the Local Public Agency (LPA) Project Corby-Ironwood- Rockne intersection improvement consisting of reconstruction of the existing signalized intersection. For 2021, $450,000 is budgeted for the Streets Division to use for street paving materials. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 65 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Solid Waste Operations Fund Number 610 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,463,922 5,656,106 5,506,237 5,506,237 1,098,820 1,098,820 4,407,417 20% Interest Earnings 12,252 2,362 - - 108 108 (108) - Other Income 13,220 98,540 45,500 45,500 - - 45,500 0% Interfund Transfers In - 250,000 965,000 - - - - - Total Revenue 5,489,395 6,007,008 6,516,737 5,551,737 1,098,928 1,098,928 4,452,809 20% Expenditures by Type Personnel Salaries & Wages 1,030,068 1,151,775 1,146,617 1,146,617 167,203 - 167,203 979,414 15% Fringe Benefits 421,865 491,924 521,476 521,476 79,769 - 79,769 441,707 15% Total Personnel 1,451,934 1,643,699 1,668,093 1,668,093 246,972 - 246,972 1,421,121 15% Supplies 254,413 328,387 472,330 474,822 57,735 28,926 86,662 388,160 18% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - 504 5,193 5,193 - - - 5,193 0% Utilities - - - - - - - - - Education & Training 975 - 20,000 20,000 - - - 20,000 0% Travel 1,137 - 9,900 9,900 - - - 9,900 0% Repairs & Maintenance 810,289 1,156,210 995,000 995,000 93,809 - 93,809 901,191 9% Interfund Allocations 998,406 958,978 1,185,129 1,185,129 197,519 - 197,519 987,610 17% Other Services & Charges 998,584 1,199,086 1,114,933 1,116,348 166,139 869,177 1,035,317 81,031 93% Interfund Transfers Out 1,053,026 979,213 1,065,255 1,065,255 - - - 1,065,255 0% Total Services & Charges 3,862,416 4,293,991 4,395,410 4,396,825 457,467 869,177 1,326,644 3,070,180 30% Capital - - - - - - - - - Total Expenditures 5,568,762 6,266,076 6,535,833 6,539,740 762,174 898,104 1,660,278 4,879,461 25% Net Surplus / (Deficit) (79,367) (259,069) (19,096) (988,003) 336,754 (561,350) Beginning Cash Balance 525,571 449,145 87,032 Cash Adjustments 2,941 (103,044) - Ending Cash Balance 449,145 87,032 (900,970) 260,393 Cash Reserves Target 556,876 626,608 653,974 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15). At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The loan must be repaid by June 30, 2021. Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional yard waste totes and overtime wages. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee increase to cover expenses. Year after year expenses increase but revenues have not. Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases. Cash Reserves Target 10% of Annual expenditures 66 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Solid Waste Capital Fund Number 611 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,423 946 - - 15 15 (15) - Debt Proceeds - 375,000 - - - - - - Other Income - - - - - - - - Interfund Transfers In 1,053,026 979,213 1,065,255 1,065,255 - - 1,065,255 0% Total Revenue 1,058,449 1,355,159 1,065,255 1,065,255 15 15 1,065,240 0% Expenditures by Type Services & Charges Debt Service Principal 970,891 927,626 1,002,558 1,002,558 302,501 - 302,501 700,057 30% Debt Service Interest & Fees 67,113 51,027 62,697 62,697 6,926 - 6,926 55,771 11% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,038,004 978,653 1,065,255 1,065,255 309,427 - 309,427 755,828 29% Capital - 53,416 - 375,000 - 375,000 375,000 - 100% Total Expenditures 1,038,004 1,032,069 1,065,255 1,440,255 309,427 375,000 684,427 755,828 48% Net Surplus / (Deficit)20,445 323,090 - (375,000) (309,412) (684,412) Beginning Cash Balance 44,494 64,925 388,126 Cash Adjustments (15) 111 - Ending Cash Balance 64,925 388,126 13,126 78,714 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for debt service and capital expenditures related to the Solid Waste Division of the Department of Public Works. This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a 5-year period. In 2021, two trucks are budgeted at $375,000 each. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 67 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Water Works Operations Fund Number 620 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 18,428,418 19,530,007 18,768,653 18,768,653 3,108,606 3,108,606 15,660,047 17% Interest Earnings 89,938 29,477 21,605 21,605 5,585 5,585 16,020 26% Other Income 37,155 30,256 42,500 42,500 6,667 6,667 35,834 16% Interfund Allocation Reimb 1,734,889 1,788,327 1,856,424 1,856,424 309,404 309,404 1,547,020 17% Interfund Transfers In 159,826 83,727 103,534 103,534 6,625 6,625 96,909 6% Total Revenue 20,450,225 21,461,793 20,792,716 20,792,716 3,436,886 3,436,886 17,355,830 17% Expenditures by Type Personnel Salaries & Wages 3,287,529 3,387,258 3,694,444 3,694,444 543,451 - 543,451 3,150,993 15% Fringe Benefits 1,287,012 1,442,985 1,532,758 1,532,758 251,642 - 251,642 1,281,116 16% Total Personnel 4,574,540 4,830,243 5,227,202 5,227,202 795,094 - 795,094 4,432,109 15% Supplies 1,499,242 1,266,625 1,430,772 1,595,114 241,815 165,943 407,758 1,187,357 26% Services & Charges Professional Services 891,024 850,848 676,560 954,969 43,717 320,164 363,882 591,087 38% Printing & Advertising 1,165 2,209 10,359 10,779 489 - 489 10,291 5% Utilities 769,708 752,924 823,700 823,700 123,755 - 123,755 699,945 15% Education & Training 10,627 10,322 32,675 32,675 840 450 1,290 31,385 4% Travel 2,386 2,754 18,750 18,750 - - - 18,750 0% Repairs & Maintenance 321,740 388,841 475,200 627,467 48,705 174,383 223,088 404,379 36% Interfund Allocations 1,979,352 2,184,334 2,267,793 2,267,793 377,963 - 377,963 1,889,830 17% Debt Service Principal 396,892 401,882 296,672 296,672 196,855 - 196,855 99,817 66% Debt Service Interest & Fees 23,014 15,525 8,065 8,065 4,939 - 4,939 3,126 61% Other Services & Charges 3,008,526 3,097,555 3,539,879 3,804,395 777,455 503,167 1,280,622 2,523,773 34% Interfund Transfers Out 5,539,552 5,166,931 4,954,548 4,954,548 825,764 - 825,764 4,128,784 17% PILOT 1,662,624 1,629,442 1,611,201 1,611,201 268,531 - 268,531 1,342,670 17% Total Services & Charges 14,606,609 14,503,569 14,715,402 15,411,014 2,669,012 998,165 3,667,177 11,743,837 24% Capital - - - - - - - - - Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 3,705,921 1,164,107 4,870,028 17,363,303 22% Net Surplus / (Deficit) (230,166) 861,356 (580,660) (1,440,614) (269,035) (1,433,142) Beginning Cash Balance 4,618,205 4,204,418 4,840,727 Cash Adjustments (183,621) (225,047) - Ending Cash Balance 4,204,418 4,840,727 3,400,112 4,414,603 Cash Reserves Target 1,034,020 1,030,022 1,111,667 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. The general source of the Utilities revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 included the final three months of a two phase increase in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation (allocate the operational costs of the customer service department to benefiting operations including Sewage Works, Solid Waste and Project ReLeaf) and the Payroll Cost Allocation (allocate a specified position’s salaries & benefits between the divisions its serves). Interfund Transfers In consists of interest earnings receipts transferred from other water utility funds (#624, 625, 626 and 629). Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to utility billing and collections. • Professional services decreased in 2021 due to one-time expenses for plans, studies, and new billing software in 2020. • Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). • Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). In 2021, Interfund Transfers Out will decrease because annual debt service payments decreased by $310k, capital needs decreased by $489k, and no additional O&M Reserve is needed ($200K) as compared to prior years. • Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. Cash Reserves Target 5% of Annual expenditures 68 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Water Works Capital Fund Number 622 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 192,850 236,907 210,000 210,000 62,867 62,867 147,134 30% Interest Earnings 90,537 51,626 59,877 59,877 9,120 9,120 50,757 15% Other Income - 9,568 - - - - - - Interfund Transfers In 3,241,000 3,862,000 3,373,000 3,373,000 562,170 562,170 2,810,830 17% Total Revenue 3,524,387 4,160,101 3,642,877 3,642,877 634,157 634,157 3,008,721 17% Expenditures by Type Services & Charges Professional Services 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 65,611 31,704 - 82,087 6,134 75,953 82,087 - 100% Capital 1,147,043 726,784 2,573,000 6,182,355 128,880 2,395,582 2,524,462 3,657,893 41% Total Expenditures 1,212,655 758,488 2,573,000 6,264,442 135,014 2,471,536 2,606,549 3,657,893 42% Net Surplus / (Deficit) 2,311,733 3,401,613 1,069,877 (2,621,565) 499,143 (1,972,392) Beginning Cash Balance 1,888,226 4,187,432 7,652,044 Cash Adjustments (12,526) 62,999 - Ending Cash Balance 4,187,432 7,652,044 5,030,479 8,111,325 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 2021 projects include:Previous projects include: Equipment: $44,000 • (1) arrow board - $12,000 • (1) 12' cargo trailer - $12,000 • (1) trailer for shoring box - $10,000 • (1) long shoring utility trailer - $10,000 Vehicles: $429,000 • (3) mini cargo vans - $99,000 • (1) midsize car - $35,000 • (2) 4WD trucks - $70,000 • (1) 2WD truck w/tommy gate - $35,000 • (1) 4WD pickup truck with plow - $45,000 • (1) 4WD truck w/plow - $40,000 • (1) Dump truck - $150,000 Booster Pump Stations: $81,000 • Locust booster station - $62,000 • Topsfield booster station - $19,000 Mains: $867,000 • Water main, hydrant, and valve replacement Edison Filtration Plant Rehabilitation : $822,000 Northwest Elevated Tank: $330,000 North Station Filtration Plant Rehabilitation : $672,000 (2020) / $950,000 (2019) Upgrades and replacements include: • outdated chlorine gas system • scrubber chemical • filter media • raw water piping • dehumidification system • HVAC compressors • outdated PLCs • high service pumps Pinhook Filtration Plant Rehabilitation : $771,000 (2020) / $2M overall budget Project elements include: • replacement of electronic actuator valves • replacement of filter underdrains • control panel and motor upgrades • air handling system upgrades • building roof repairs Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. 2021-2025 Interfund Transfer In includes $800,000 annually for replacement programs. Restricted cash accumulation beginning in 2018-2022 will fund the 2022 $4,000,000 exchange program. 69 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Water Works Customer Deposit Fund Number 624 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 39,720 11,222 17,381 17,381 1,498 1,498 15,883 9% Total Revenue 39,720 11,222 17,381 17,381 1,498 1,498 15,883 9% Expenditures Interfund Transfers Out 34,076 16,448 17,381 17,381 1,498 - 1,498 15,883 9% Total Expenditures 34,076 16,448 17,381 17,381 1,498 - 1,498 15,883 9% Net Surplus / (Deficit) 5,643 (5,227) - - - - Beginning Cash Balance 1,298,632 1,287,448 1,263,319 Cash Adjustments (16,827) (18,903) - Ending Cash Balance 1,287,448 1,263,319 1,263,319 1,270,355 Cash Reserves Target 1,287,448 1,263,319 1,263,319 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 100% cash reserves for customer deposits 70 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Water Works Sinking (Debt Service) Fund Number 625 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 26,869 8,907 24,269 24,269 38 38 24,231 0% Other Income - - - - - - - - Interfund Transfers In 2,013,000 1,218,000 1,511,548 1,511,548 251,924 251,924 1,259,624 17% Total Revenue 2,039,869 1,226,907 1,535,817 1,535,817 251,962 251,962 1,283,855 16% Expenditures by Type Services & Charges Debt Service Principal 2,653,962 1,058,099 1,093,877 1,093,877 - - - 1,093,877 0% Debt Service Interest & Fees 803,857 443,037 417,671 417,671 - - - 417,671 0% Interfund Transfers Out 25,229 10,069 24,269 24,269 38 - 38 24,231 0% Total Services & Charges 3,483,048 1,511,205 1,535,817 1,535,817 38 - 38 1,535,779 0% Capital - - - - - - - - - Total Expenditures 3,483,048 1,511,205 1,535,817 1,535,817 38 - 38 1,535,779 0% Net Surplus / (Deficit) (1,443,179) (284,298) - - 251,924 251,924 Beginning Cash Balance 1,726,068 286,131 2,323 Cash Adjustments 3,242 491 - Ending Cash Balance 286,131 2,323 2,323 254,247 Cash Reserves Target 286,131 2,323 2,323 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. This fund receives interfund transfers from the Water Works Operations Fund (#620). Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) - 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 100% cash reserves per bond covenants 71 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Water Works Bond Reserve Fund Number 626 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 39,016 12,438 20,000 20,000 1,644 1,644 18,356 8% Total Revenue 39,016 12,438 20,000 20,000 1,644 1,644 18,356 8% Expenditures Interfund Transfers Out 34,582 20,000 20,000 20,000 1,643 - 1,643 18,357 8% Total Expenditures 34,582 20,000 20,000 20,000 1,643 - 1,643 18,357 8% Net Surplus / (Deficit) 4,434 (7,562) - - 1 1 Beginning Cash Balance 1,422,922 1,427,971 1,422,800 Cash Adjustments 615 2,390 - Ending Cash Balance 1,427,971 1,422,800 1,422,800 1,422,801 Cash Reserves Target 1,427,971 1,422,800 1,422,800 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. This fund receives revenue from interest earned on the fund's cash balance. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). The debt service reserve amount is used towards the last debt service payment. Cash Reserves Target 100% cash reserves per bond covenants and Crowe Horwath 72 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Water Works Reserve Operations & Maintenance Fund Number 629 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 78,460 25,426 41,884 41,884 3,446 3,446 38,438 8% Interfund Transfers In 225,552 16,931 - - - - - - Total Revenue 304,012 42,357 41,884 41,884 3,446 3,446 38,438 8% Expenditures Interfund Transfers Out 65,938 37,210 41,884 41,884 3,446 - 3,446 38,438 8% Total Expenditures 65,938 37,210 41,884 41,884 3,446 - 3,446 38,438 8% Net Surplus / (Deficit) 238,073 5,147 - - - - Beginning Cash Balance 2,663,672 2,902,529 2,912,652 Cash Adjustments 784 4,976 - Ending Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652 Cash Reserves Target 2,523,978 2,572,765 2,880,373 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620). Cash Reserves Target 16.67% of annual operating expenses in Fund 620, net of transfers 73 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewer Repair Insurance Fund Number 640 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 652,271 672,463 645,105 645,105 131,711 131,711 513,394 20% Interest Earnings 57,505 18,620 28,298 28,298 2,434 2,434 25,864 9% Other Income 365 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 710,141 691,083 673,403 673,403 134,145 134,145 539,258 20% Expenditures by Type Personnel Salaries & Wages 108,341 116,128 115,953 115,953 17,987 - 17,987 97,966 16% Fringe Benefits 44,267 51,106 48,395 48,395 8,871 - 8,871 39,524 18% Total Personnel 152,608 167,234 164,348 164,348 26,857 - 26,857 137,490 16% Supplies 29,334 26,545 38,475 43,179 8,649 2,397 11,047 32,132 26% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - 700 700 - - - 700 0% Repairs & Maintenance 291,547 507,227 348,601 355,774 85,818 - 85,818 269,956 24% Interfund Allocations 75,495 84,511 91,901 91,901 15,321 - 15,321 76,580 17% Other Services & Charges 3,828 10,580 6,500 6,500 (76) - (76) 6,576 -1% Interfund Transfers Out - - - - - - - - - Total Services & Charges 370,870 602,318 447,702 454,875 101,064 - 101,064 353,812 22% Capital - - - - - - - - - Total Expenditures 552,812 796,097 650,525 662,402 136,571 2,397 138,968 523,434 21% Net Surplus / (Deficit) 157,329 (105,014) 22,878 11,001 (2,426) (4,823) Beginning Cash Balance 2,014,803 2,173,605 2,052,857 Cash Adjustments 1,473 (15,735) - Ending Cash Balance 2,173,605 2,052,857 2,063,858 2,075,339 Cash Reserves Target 138,203 199,024 165,601 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. In 2020, the budget was increased for contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. In summation, with an increased customer base, costs will continue to go up. Cash Reserves Target 25% of Annual expenditures 74 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewage Works Operations Fund Number 641 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 39,245,887 36,969,565 37,068,625 37,068,625 7,057,682 7,057,682 30,010,943 19% Interest Earnings 387,785 80,803 38,711 38,711 13,393 13,393 25,318 35% Other Income 93,446 36,100 5,142 5,142 2,404 2,404 2,738 47% Interfund Allocation Reimb 421,463 446,759 449,895 449,895 74,995 74,995 374,900 17% Interfund Transfers In 327,330 77,322 580,690 580,690 90,668 90,668 490,022 16% Total Revenue 40,475,911 37,610,549 38,143,063 38,143,063 7,239,142 7,239,142 30,903,921 19% Expenditures by Division Sewers 5,790,685 5,816,750 6,429,160 8,765,680 1,099,363 2,188,255 3,287,618 5,478,062 38% Concrete Crew 418,317 416,511 514,138 514,138 81,236 - 81,236 432,902 16% Wastewater 32,455,408 33,360,472 33,924,271 35,487,470 5,055,728 1,522,579 6,578,306 28,909,164 19% Organic Resources 1,609,596 1,587,652 1,498,179 1,517,674 326,822 19,684 346,505 1,171,169 23% Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 6,563,148 3,730,518 10,293,666 35,991,297 22% Expenditures by Type Personnel Salaries & Wages 4,674,220 4,716,820 5,259,565 5,259,565 805,121 - 805,121 4,454,444 15% Fringe Benefits 1,739,623 1,973,822 2,062,979 2,062,979 362,703 - 362,703 1,700,276 18% Total Personnel 6,413,843 6,690,642 7,322,544 7,322,544 1,167,824 - 1,167,824 6,154,720 16% Supplies 1,739,090 1,666,866 1,975,014 2,180,908 209,816 165,977 375,794 1,805,115 17% Services & Charges Professional Services 1,634,972 849,692 2,301,000 2,843,964 83,858 507,776 591,633 2,252,331 21% Printing & Advertising 297 849 9,711 9,711 625 - 625 9,086 6% Utilities 1,206,860 1,101,420 1,313,160 1,313,160 194,484 - 194,484 1,118,676 15% Education & Training 17,885 12,122 41,500 41,500 - - - 41,500 0% Travel 10,139 6,202 48,000 48,000 - - - 48,000 0% Repairs & Maintenance 2,267,292 1,455,801 2,021,350 2,571,015 223,855 512,597 736,452 1,834,563 29% Interfund Allocations 5,730,856 5,645,332 6,312,945 6,312,945 1,052,145 - 1,052,145 5,260,800 17% Debt Service Principal 564,025 514,260 294,415 294,415 182,922 - 182,922 111,494 62% Debt Service Interest & Fees 25,784 16,278 7,816 7,816 4,730 - 4,730 3,086 61% Other Services & Charges 2,909,301 2,597,472 2,583,705 5,204,396 385,712 2,544,168 2,929,880 2,274,516 56% Interfund Transfers Out 13,075,295 16,032,102 13,591,468 13,591,468 2,299,988 - 2,299,988 11,291,480 17% PILOT 4,678,366 4,592,349 4,543,120 4,543,120 757,190 - 757,190 3,785,930 17% Total Services & Charges 32,121,074 32,823,877 33,068,190 36,781,510 5,185,508 3,564,540 8,750,048 28,031,462 24% Capital - - - - - - - - - Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 6,563,148 3,730,518 10,293,666 35,991,297 22% Net Surplus / (Deficit) 201,904 (3,570,836) (4,222,685) (8,141,899) 675,994 (3,054,524) Beginning Cash Balance 15,164,622 15,409,455 11,466,153 Cash Adjustments 42,928 (372,465) - Ending Cash Balance 15,409,455 11,466,153 3,324,254 10,962,081 Cash Reserves Target 2,013,700 2,059,069 2,314,248 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside surcharge rate will increase slightly. Revenue is budgeted conservatively for 2021 due to COVID-19, but is forecasted to return to normal levels in 2022. Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. Interfund Transfer In - incoming interest earnings receipts from Sewage Works Reserve O&M Fund (#643) and the Sewage Works Customer Deposit Fund (#654). Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. • Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). • Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures. Capital needs are budgeted in the Sewage Works Capital Fund (#642). • Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Work's capital assets. • At the end of 2020, the Common Council approved an interfund loan from this fund to the Solid Waste Operations Fund (#610) in order to ensure the cash balance was not negative at year-end. The loan must be repaid by June 30, 2021. 75 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewage Works Capital Fund Number 642 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 475,488 547,367 339,000 339,000 154,492 154,492 184,508 46% Interest Earnings 282,731 137,764 55,792 55,792 16,495 16,495 39,297 30% Debt Proceeds - - - - - - - - Other Income - 17,342 - - - - - - Interfund Transfers In 5,000,000 7,911,000 5,855,000 5,855,000 975,830 975,830 4,879,170 17% Total Revenue 5,758,219 8,613,472 6,249,792 6,249,792 1,146,817 1,146,817 5,102,975 18% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 5,421,771 4,248,134 5,855,000 13,278,180 38,486 7,857,123 7,895,609 5,382,571 59% Total Expenditures 5,421,771 4,248,134 5,855,000 13,278,180 38,486 7,857,123 7,895,609 5,382,571 59% Net Surplus / (Deficit) 336,448 4,365,338 394,792 (7,028,388) 1,108,331 (6,748,792) Beginning Cash Balance 9,100,782 9,417,064 13,821,218 Cash Adjustments (20,166) 38,815 - Ending Cash Balance 9,417,064 13,821,218 6,792,830 14,930,560 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. Charges For Services include system development fees and RINs credits. System development fees are a one-time capital contribution charged to customers making a new connection to the sewer system. RINs (renewable identification numbers) credits are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. 2021 projects include: Capital Equipment Wastewater and Organic Resources: • (1) 3/4 ton cargo van AWD - $40,000 • (1) screen machine - $400,000 • (1) beast horizontal grinder - $750,000 • (1) utility cart - $18,000 and pressure washer $10,000 Sewers Division: • (2) vacuum sweepers - $660,000 • (1) skid loader w/trailer - $125,000 • (2) Crew plow trucks with CNG - $352,000 Wastewater Treatment Plant (WWTP) Upgrades Projects 2021: $1.25 M • CSO 29 Lift Station $850,000 Other: • Sewer Lining $2.0 M • Public Works Service Center Roof Replacement $250,000 Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 76 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewage Works Reserve Operations & Maintenance Fund Number 643 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 151,410 48,416 75,112 75,112 6,566 6,566 68,546 9% Interfund Transfers In 151,717 - - - - - - - Total Revenue 303,127 48,416 75,112 75,112 6,566 6,566 68,546 9% Expenditures Interfund Transfers Out 127,330 71,004 75,112 75,112 6,566 - 6,566 68,546 9% Total Expenditures 127,330 71,004 75,112 75,112 6,566 - 6,566 68,546 9% Net Surplus / (Deficit) 175,797 (22,588) - - - - Beginning Cash Balance 5,385,946 5,563,851 5,550,801 Cash Adjustments 2,108 9,538 - Ending Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801 Cash Reserves Target 4,534,025 4,192,386 5,450,005 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' budgeted operating expenses (Fund #641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 16.67% of annual operating expenses in Fund 641, net of transfers 77 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewage Sinking (Debt Service) Fund Number 649 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 119,465 41,998 15,333 15,333 1,744 1,744 13,589 11% Debt Proceeds - 5,743,815 - - - - - - Other Income - - - - - - - - Interfund Transfers In 7,780,676 8,110,581 7,694,771 7,694,771 1,282,461 1,282,461 6,412,310 17% Total Revenue 7,900,141 13,896,394 7,710,104 7,710,104 1,284,205 1,284,205 6,425,899 17% Expenditures by Type Services & Charges Debt Service Principal 5,931,732 11,716,557 6,176,519 6,176,519 - - - 6,176,519 0% Debt Service Interest & Fees 1,844,562 1,948,613 1,518,252 1,518,252 - - - 1,518,252 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 7,776,294 13,665,170 7,694,771 7,694,771 - - - 7,694,771 0% Total Expenditures 7,776,294 13,665,170 7,694,771 7,694,771 - - - 7,694,771 0% Net Surplus / (Deficit)123,847 231,224 15,333 15,333 1,284,205 1,284,205 Beginning Cash Balance 963,679 1,087,745 1,320,833 Cash Adjustments 219 1,865 - Ending Cash Balance 1,087,745 1,320,833 1,336,166 2,605,038 Cash Reserves Target 1,087,745 1,320,833 1,336,166 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Sewage Works. This fund receives transfers from the Sewage Works Operating Fund (#641) to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund also receives revenue from interest earned on the fund's cash balance. Current debt includes: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refunding 2006 & 2007 - final payment 12/1/25, (debt schedule #145) - 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment 12/1/30, (debt schedule #80) Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding was used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the remaining life of the bonds. Cash Reserves Target 100% cash reserves per bond covenants 78 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewage Debt Service Reserve Fund Number 653 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 87,669 20,901 65,000 65,000 68 68 64,932 0% Total Revenue 87,669 20,901 65,000 65,000 68 68 64,932 0% Total Expenditures - 322,566 - - - - - - - Net Surplus / (Deficit)87,669 (301,665) 65,000 65,000 68 68 Beginning Cash Balance 4,204,246 4,291,915 3,990,250 Cash Adjustments - - - Ending Cash Balance 4,291,915 3,990,250 4,055,250 3,990,318 Cash Reserves Target 4,291,915 3,990,250 4,055,250 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This fund receives revenue from interest earned on the fund's cash balance. The debt service reserve amount is used towards the last debt service payment. In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used towards the refunding. Cash Reserves Target 100% cash reserves per bond covenants and Crowe Horwath 79 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Sewage Works Customer Deposit Fund Number 654 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,107 4,641 5,578 5,578 772 772 4,806 14% Total Revenue 3,107 4,641 5,578 5,578 772 772 4,806 14% Expenditures Interfund Transfers Out - 6,318 5,578 5,578 772 - 772 4,806 14% Total Expenditures - 6,318 5,578 5,578 772 - 772 4,806 14% Net Surplus / (Deficit)3,107 (1,677) - - - - Beginning Cash Balance 204,693 413,157 649,073 Cash Adjustments 205,357 237,593 - Ending Cash Balance 413,157 649,073 649,073 712,898 Cash Reserves Target 413,157 649,073 649,073 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641). Cash Reserves Target 100% cash reserves for customer deposits 80 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Project ReLeaf Fund Number 655 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 447,563 446,136 451,610 451,610 89,571 89,571 362,039 20% Interest Earnings 15,370 4,176 3,221 3,221 500 500 2,721 16% Other Income 103 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 463,036 450,312 454,831 454,831 90,072 90,072 364,760 20% Expenditures by Type Personnel Salaries & Wages 61,398 56,338 73,920 73,920 - - - 73,920 0% Fringe Benefits 4,659 4,376 5,655 5,655 - - - 5,655 0% Total Personnel 66,057 60,714 79,575 79,575 - - - 79,575 0% Supplies - 4,764 10,476 10,476 - - - 10,476 0% Services & Charges Repairs & Maintenance - - - - - - - - - Interfund Allocations 40,243 42,385 37,736 37,736 6,296 - 6,296 31,440 17% Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Other Services & Charges 3,419 2,634 6,500 6,500 425 - 425 6,075 7% Interfund Transfers Out 550,000 300,000 500,000 500,000 83,330 - 83,330 416,670 17% Total Services & Charges 593,662 345,019 544,236 544,236 90,051 - 90,051 454,185 17% Capital - - - - - - - - - Total Expenditures 659,719 410,497 634,287 634,287 90,051 - 90,051 544,236 14% Net Surplus / (Deficit) (196,683) 39,815 (179,456) (179,456) 21 21 Beginning Cash Balance 593,308 398,183 425,913 Cash Adjustments 1,558 (12,085) - Ending Cash Balance 398,183 425,913 246,457 411,291 Cash Reserves Target 164,930 102,624 158,572 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division. This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning leaves impacts air quality and can cause house/wild fires. (Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05) Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, in an effort to attract candidates who will stay for the entire program, the hourly wage was increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. In 2018, the hourly wage was increased to a flat $16.00 per hour. In addition, a job fair was held with on-site interviews for those who attended. This approach, coupled with the increased hourly wage, improved retention. The City plans to continue this practice. Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operating Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by Fund 641. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred was reduced in 2020. Cash Reserves Target 25% of Annual expenditures 81 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Storm Sewer Fund Fund Number 667 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 517,091 1,037,898 1,020,677 1,020,677 205,225 205,225 815,452 20% Interest Earnings 1,341 4,831 3,992 3,992 1,238 1,238 2,754 31% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 518,432 1,042,729 1,024,669 1,024,669 206,464 206,464 818,206 20% Expenditures by Type Services & Charges Professional Services 54,500 11,085 200,000 338,125 27,666 118,959 146,625 191,500 43% Other Services & Charges - 3,186 - - (37) - (37) 37 - Interfund Transfers Out - - - - - - - - - Total Services & Charges 54,500 14,272 200,000 338,125 27,628 118,959 146,587 191,537 43% Capital 275,886 90,050 824,000 1,451,469 38,454 256,746 295,199 1,156,270 20% Total Expenditures 330,386 104,322 1,024,000 1,789,594 66,082 375,705 441,787 1,347,807 25% Net Surplus / (Deficit) 188,046 938,407 669 (764,925) 140,381 (235,323) Beginning Cash Balance - 124,406 1,032,916 Cash Adjustments (63,640) (29,898) - Ending Cash Balance 124,406 1,032,916 267,990 1,151,426 Cash Reserves Target 82,597 26,080 447,399 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. - This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate after study and evaluation by the City' s Department of Public Works and upon Common Council approval. In 2021 budget stormwater projects: Riverbank Stabilization $550,000 and $274,000 budgeted for miscellaneous storm sewer projects such as: downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation, along with misc. repairs, Professional Services for these projects budgeted $200,000. Cash Reserves Target 25% of Annual expenditures 82 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police State Seizures Fund Number 216 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 5,018 4,678 10,000 10,000 808 808 9,192 8% Interest Earnings 6,364 1,895 1,415 1,415 253 253 1,162 18% Other Income 310 18 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 11,691 6,591 11,415 11,415 1,061 1,061 10,354 9% Expenditures by Type Services & Charges Education & Training - - 10,000 10,000 - - - 10,000 0% Other Services & Charges - - 12,000 12,000 - - - 12,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges - - 22,000 22,000 - - - 22,000 0% Capital - 31,753 45,000 75,043 71,043 - 71,043 4,000 95% Total Expenditures - 31,753 67,000 97,043 71,043 - 71,043 26,000 73% Net Surplus / (Deficit)11,691 (25,162) (55,585) (85,628) (69,982) (69,982) Beginning Cash Balance 226,550 238,323 213,569 Cash Adjustments 81 409 - Ending Cash Balance 238,323 213,569 127,941 143,587 Cash Reserves Target - 7,938 24,261 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are budgeted for law enforcement training and various Police Department expenses. Cash Reserves Target 25% of Annual expenditures 83 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police Curfew Violations Fund Number 218 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 75 768 200 200 - - 200 0% Interest Earnings 359 115 158 158 16 16 142 10% Donations - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 434 883 358 358 16 16 342 5% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges 623 - 1,000 1,000 - - - 1,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 623 - 1,000 1,000 - - - 1,000 0% Capital - - - - - - - - - Total Expenditures 623 - 1,000 1,000 - - - 1,000 0% Net Surplus / (Deficit)(190) 883 (642) (642) 16 16 Beginning Cash Balance 13,077 12,894 13,799 Cash Adjustments 6 22 - Ending Cash Balance 12,894 13,799 13,157 13,815 Cash Reserves Target 156 - 250 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. Cash Reserves Target 25% of Annual expenditures 84 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Law Enforcement Continuing Education Fund Number 220 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 135,148 148,550 130,000 130,000 23,621 23,621 106,379 18% Fines, Forfeitures, and Fees 103,233 92,751 111,000 111,000 16,793 16,793 94,207 15% Interest Earnings 11,017 3,849 2,937 2,937 568 568 2,369 19% Donations - 2,000 1,000 1,000 500 500 500 50% Other Income 12,238 11,555 15,000 15,000 - - 15,000 0% Interfund Transfers In 26,423 - - - - - - - Total Revenue 288,059 258,705 259,937 259,937 41,481 41,481 218,455 16% Expenditures by Type Supplies 168,527 62,084 135,500 137,706 114,334 11,308 125,643 12,064 91% Services & Charges Professional Services - 1,136 - - - - - - - Education & Training 64,459 81,558 80,000 80,358 27,657 1,058 28,715 51,643 36% Travel 41,704 20,646 50,000 50,358 5,873 1,322 7,195 43,163 14% Other Services & Charges 37,480 31,475 55,000 63,908 31,736 - 31,736 32,172 50% Interfund Transfers Out - - - - - - - - - Total Services & Charges 143,643 134,816 185,000 194,624 65,266 2,380 67,646 126,978 35% Capital - - - - - - - - - Total Expenditures 312,170 196,900 320,500 332,330 179,600 13,688 193,288 139,042 58% Net Surplus / (Deficit) (24,110) 61,806 (60,563) (72,393) (138,118) (151,807) Beginning Cash Balance 445,146 421,276 483,549 Cash Adjustments 240 467 - Ending Cash Balance 421,276 483,549 411,156 367,279 Cash Reserves Target 78,042 49,225 83,082 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (#101). Cash Reserves Target 25% of Annual expenditures 85 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Public Safety LOIT Fund Number 249 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 9,205,130 9,703,297 7,999,276 7,999,276 1,515,720 1,515,720 6,483,557 19% Interest Earnings 78,327 33,595 32,640 32,640 4,810 4,810 27,830 15% Total Revenue 9,283,457 9,736,892 8,031,916 8,031,916 1,520,530 1,520,530 6,511,387 19% Expenditures by Department Police Department 4,114,929 4,619,654 4,737,560 4,737,560 653,367 - 653,367 4,084,193 14% Fire Department 3,867,331 4,330,886 4,880,453 4,880,453 636,067 - 636,067 4,244,386 13% Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 1,289,434 - 1,289,434 8,328,579 13% Expenditures by Type Personnel Salaries & Wages 6,114,800 6,703,431 7,146,723 7,146,723 965,655 - 965,655 6,181,068 14% Fringe Benefits 1,867,459 2,247,109 2,471,290 2,471,290 323,779 - 323,779 2,147,511 13% Total Personnel 7,982,259 8,950,540 9,618,013 9,618,013 1,289,434 - 1,289,434 8,328,579 13% Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 1,289,434 - 1,289,434 8,328,579 13% Net Surplus / (Deficit) 1,301,198 786,352 (1,586,097) (1,586,097) 231,096 231,096 Beginning Cash Balance 1,953,942 3,253,787 4,045,717 Cash Adjustments (1,353) 5,578 - Ending Cash Balance 3,253,787 4,045,717 2,459,620 4,276,813 Cash Reserves Target 638,581 716,043 769,441 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel. The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. In 2021, the wages and benefits for three (3) first class patrolman and three (3) first class firefighters were transferred from the General Fund (#101), bringing the total number of FTE's budgeted in this fund to 49 police officers and 49 firefighters. The number of FTE's budgeted will increase or decrease based on the public safety local income tax revenue received. Cash Reserves Target 8% of Annual expenditures - one month reserve 86 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police Take Home Vehicle Fund Number 278 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,333 5,480 5,720 5,720 1,120 1,120 4,600 20% Interest Earnings 20,608 5,998 8,046 8,046 806 806 7,240 10% Interfund Transfers In - - - - - - - - Total Revenue 25,941 11,478 13,766 13,766 1,926 1,926 11,840 14% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges 50,000 8,690 50,000 50,000 - 90 90 49,910 0% Interfund Transfers Out - 49,087 - - - - - - - Total Services & Charges 50,000 57,777 50,000 50,000 - 90 90 49,910 0% Capital - - - - - - - - - Total Expenditures 50,000 57,777 50,000 50,000 - 90 90 49,910 0% Net Surplus / (Deficit) (24,059) (46,299) (36,234) (36,234) 1,926 1,836 Beginning Cash Balance 748,876 725,194 681,823 Cash Adjustments 376 2,928 - Ending Cash Balance 725,194 681,823 645,589 682,064 Cash Reserves Target 750,000 750,000 750,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. Cash Reserves Target Set dollar amount of $750,000 87 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police Block Grants Fund Number 280 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 111 36 56 56 5 5 51 9% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 111 36 56 56 5 5 51 9% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)111 36 56 56 5 5 Beginning Cash Balance 3,983 4,095 4,138 Cash Adjustments 2 7 - Ending Cash Balance 4,095 4,138 4,194 4,143 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund has been used to account for certain Police grants. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 88 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Fire Department Capital Fund Number 287 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - 75,000 75,000 - - 75,000 0% Charges for Services - 2,514,908 1,837,850 1,837,850 476,340 476,340 1,361,510 26% Interest Earnings 79,926 9,151 11,814 11,814 1,573 1,573 10,241 13% Debt Proceeds - 1,660,000 - - - - - - Other Income 25,437 8,244 - - - - - - Interfund Transfers In 545,695 - - - - - - - Total Revenue 651,058 4,192,303 1,924,664 1,924,664 477,913 477,913 1,446,751 25% Expenditures by Type Supplies 18,800 - - - - - - - - Services & Charges Professional Services - - - - - - - - - Debt Service Principal 434,910 343,971 702,189 702,189 174,462 - 174,462 527,727 25% Debt Service Interest & Fees 43,560 31,114 43,578 43,578 7,693 - 7,693 35,885 18% Interfund Transfers Out 726,206 746,231 750,307 750,307 379,191 - 379,191 371,116 51% Total Services & Charges 1,204,676 1,121,316 1,496,074 1,496,074 561,345 - 561,345 934,728 38% Capital 1,570,388 1,925,268 400,000 2,190,702 - 1,785,652 1,785,652 405,050 82% Total Expenditures 2,793,864 3,046,584 1,896,074 3,686,776 561,345 1,785,652 2,346,997 1,339,778 64% Net Surplus / (Deficit) (2,142,806) 1,145,719 28,590 (1,762,112) (83,432) (1,869,085) Beginning Cash Balance 4,099,519 1,962,214 3,111,296 Cash Adjustments 5,501 3,364 - Ending Cash Balance 1,962,214 3,111,296 1,349,184 3,027,864 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance. Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital expenditures for vehicles and equipment has gone down. Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment 2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168). Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 89 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Emergency Medical Services Operating Fund Number 288 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 23,943 - - - - - - - Charges for Services 5,661,421 - - - - - - - Fines, Forfeitures, and Fees 1,275 - - - - - - - Interest Earnings 59,267 10,316 - - - - - - Donations - - - - - - - - Other Income 2,993 797 - - - - - - Interfund Transfers In 988,936 - - - - - - - Total Revenue 6,737,835 11,113 - - - - - - Expenditures by Type Personnel Salaries & Wages 3,956,680 - - - - - - - - Fringe Benefits 1,213,698 - - - - - - - - Total Personnel 5,170,378 - - - - - - - - Supplies 351,249 1,468 - - - - - - - Services & Charges Professional Services 71,285 1,292 - - - - - - - Utilities 8,758 - - - - - - - - Education & Training 19,688 4,778 - - - - - - - Repairs & Maintenance 93,053 42,719 - - - - - - - Interfund Allocations 261,156 - - - - - - - - Other Services & Charges 222,012 54,946 - - - - - - - Interfund Transfers Out - 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86% Total Services & Charges 675,953 1,820,418 707,215 707,215 607,079 - 607,079 100,136 86% Capital 35,359 - - - - - - - - Total Expenditures 6,232,938 1,821,886 707,215 707,215 607,079 - 607,079 100,136 86% Net Surplus / (Deficit) 504,897 (1,810,773) (707,215) (707,215) (607,079) (607,079) Beginning Cash Balance 1,956,568 2,520,160 607,079 Cash Adjustments 58,695 (102,309) 100,136 Ending Cash Balance 2,520,160 607,079 - - Cash Reserves Target - - - Fund Purpose: This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services division and reflected a portion of the cost associated with operating ambulances. Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47 firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund The remaining cash balance in Fund 288 was transferred to the General Fund during 2021. Cash Reserves Target No reserve requirement 90 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name HAZMAT Fund Number 289 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 9,350 - 10,000 10,000 - - 10,000 0% Interest Earnings 709 243 376 376 33 33 343 9% Other Income 12 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 10,071 243 10,376 10,376 33 33 10,343 0% Expenditures by Type Supplies 1,457 - 10,000 10,000 - - - 10,000 0% Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 1,457 - 10,000 10,000 - - - 10,000 0% Net Surplus / (Deficit)8,614 243 376 376 33 33 Beginning Cash Balance 19,039 27,647 27,937 Cash Adjustments (6) 47 - Ending Cash Balance 27,647 27,937 28,313 27,970 Cash Reserves Target 364 - 2,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department. Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures 91 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Indiana River Rescue Fund Number 291 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 111,870 54,600 90,000 90,000 31,850 31,850 58,150 35% Interest Earnings 6,998 2,955 3,892 3,892 391 391 3,501 10% Donations 24,945 - - - - - - - Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 143,813 57,555 93,892 93,892 32,241 32,241 61,651 34% Expenditures by Type Personnel Salaries & Wages 462 - 3,000 3,000 - - - 3,000 0% Fringe Benefits - - 2,500 2,500 - - - 2,500 0% Total Personnel 462 - 5,500 5,500 - - - 5,500 0% Supplies 10,913 16,731 18,500 18,500 - 4,301 4,301 14,199 23% Services & Charges Professional Services - - - - - - - - - Printing & Advertising 890 - 1,300 1,300 - - - 1,300 0% Education & Training 10,855 425 9,000 9,000 650 - 650 8,350 7% Travel 942 2,524 15,000 15,000 - - - 15,000 0% Repairs & Maintenance 7,520 - 43,000 43,000 - - - 43,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 20,206 2,949 68,300 68,300 650 - 650 67,650 1% Capital - - - - - - - - - Total Expenditures 31,581 19,679 92,300 92,300 650 4,301 4,951 87,349 5% Net Surplus / (Deficit) 112,232 37,876 1,592 1,592 31,591 27,290 Beginning Cash Balance 181,204 293,325 330,404 Cash Adjustments (111) (797) - Ending Cash Balance 293,325 330,404 331,996 342,495 Cash Reserves Target 7,895 4,920 23,075 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures 92 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police Grants Fund Number 292 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue - - - - - - - - Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)- - - - - - Beginning Cash Balance 26,716 26,716 26,716 Cash Adjustments - - - Ending Cash Balance 26,716 26,716 26,716 26,716 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund #295. There isn't a source of revenue at this time. Per the grant restrictions, no interest is earned on the cash balance in this fund. There are no planned expenditures at this time. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 93 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Regional Police Academy Fund Number 294 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 23,525 9,350 20,000 20,000 8,400 8,400 11,600 42% Interest Earnings 3,069 1,106 1,620 1,620 149 149 1,471 9% Other Income 175 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 26,769 10,456 21,620 21,620 8,549 8,549 13,071 40% Expenditures by Type Supplies - 214 1,500 1,500 - - - 1,500 0% Services & Charges Professional Services - - - - - - - - - Education & Training 157 - 10,000 10,000 - - - 10,000 0% Travel - - 1,500 1,500 - - - 1,500 0% Other Services & Charges 6,579 2,943 4,250 4,250 - - - 4,250 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 6,737 2,943 15,750 15,750 - - - 15,750 0% Capital - - - - - - - - - Total Expenditures 6,737 3,157 17,250 17,250 - - - 17,250 0% Net Surplus / (Deficit)20,032 7,299 4,370 4,370 8,549 8,549 Beginning Cash Balance 98,440 118,481 125,984 Cash Adjustments 10 203 - Ending Cash Balance 118,481 125,984 130,354 134,533 Cash Reserves Target 1,684 789 4,313 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. There are no major expenditures planned for this fund. Cash Reserves Target 25% of Annual expenditures 94 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name COPS MORE Grant Fund Number 295 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 56,495 180,998 - - 12,244 12,244 (12,244) - Fines, Forfeitures, and Fees 9,219 6,919 10,000 10,000 1,150 1,150 8,850 12% Interest Earnings 4,724 594 170 170 90 90 80 53% Donations 5,098 - - - - - - - Other Income 1,949 260 - - 120 120 (120) - Interfund Transfers In - - - - - - - - Total Revenue 77,485 188,771 10,170 10,170 13,604 13,604 (3,434) 134% Expenditures by Type Supplies 65,306 86,905 20,000 20,000 - 9,346 9,346 10,654 47% Services & Charges Professional Services - - - - - - - - - Education & Training 300 - - - - - - - - Travel - - - - - - - - - Other Services & Charges 44,622 12,317 20,000 20,000 - - - 20,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 44,922 12,317 20,000 20,000 - - - 20,000 0% Capital - 185,805 - 29,433 - 29,433 29,433 - 100% Total Expenditures 110,228 285,026 40,000 69,433 - 38,779 38,779 30,654 56% Net Surplus / (Deficit)(32,743) (96,255) (29,830) (59,263) 13,604 (25,175) Beginning Cash Balance 202,035 169,439 73,474 Cash Adjustments 146 290 - Ending Cash Balance 169,439 73,474 14,211 87,079 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. In recent years, this fund has also been used to track donations and their associated expenditures. This fund recives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. The cash balance results from funds received from the grants along with impound towing fees. In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL program was expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101). Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 95 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police Federal Drug Enforcement Fund Number 299 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - - 25,000 25,000 - - 25,000 0% Interest Earnings 3,131 723 883 883 33 33 850 4% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 3,131 723 25,883 25,883 33 33 25,850 0% Expenditures by Type Supplies - - 6,000 6,000 - - - 6,000 0% Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 43,499 31,000 22,500 22,500 - - - 22,500 0% Total Expenditures 43,499 31,000 28,500 28,500 - - - 28,500 0% Net Surplus / (Deficit)(40,368) (30,277) (2,617) (2,617) 33 33 Beginning Cash Balance 153,920 113,552 83,275 Cash Adjustments - - - Ending Cash Balance 113,552 83,275 80,658 83,307 Cash Reserves Target 10,875 7,750 7,125 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. Cash Reserves Target 25% of Annual expenditures 96 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Transfers In 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51% Total Revenue 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51% Expenditures by Type Services & Charges Debt Service Principal 170,000 195,000 205,000 205,000 105,000 - 105,000 100,000 51% Debt Service Interest & Fees 151,706 146,231 140,307 140,307 70,941 - 70,941 69,366 51% Total Services & Charges 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51% Total Expenditures 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51% Net Surplus / (Deficit) - - - - - - Beginning Cash Balance - - - Cash Adjustments - - - Ending Cash Balance - - - - Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451). This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Debt service payments are due on January 15 and July 15. The final bond payment is due 1/15/38. Cash Reserves Target No reserve requirement 97 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 42,008 2,981 - - 372 372 (372) - Debt Proceeds - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 42,008 2,981 - - 372 372 (372) - Expenditures by Type Services & Charges Professional Services - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 3,143,446 89,311 - - - - - - - Total Expenditures 3,143,446 89,311 - - - - - - - Net Surplus / (Deficit)(3,101,438) (86,330) - - 372 372 Beginning Cash Balance 3,494,445 399,877 314,233 Cash Adjustments 6,871 686 - Ending Cash Balance 399,877 314,233 314,233 314,605 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 98 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Fire Pension Fund Number 701 Fund Type Pension Trust Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,466,993 4,323,533 4,443,096 4,443,096 - - 4,443,096 0% Interest Earnings 8,670 2,205 5,272 5,272 439 439 4,833 8% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 4,475,663 4,325,739 4,448,368 4,448,368 439 439 4,447,929 0% Expenditures by Type Personnel Salaries & Wages 4,449,225 4,205,078 4,488,409 4,488,409 690,290 - 690,290 3,798,119 15% Fringe Benefits - - - - - - - - - Total Personnel 4,449,225 4,205,078 4,488,409 4,488,409 690,290 - 690,290 3,798,119 15% Supplies - - 100 100 - - - 100 0% Services & Charges Professional Services 4,000 3,500 6,000 6,000 - 3,500 3,500 2,500 58% Travel - - 350 350 - - - 350 0% Other Services & Charges 1,126 679 1,400 1,400 291 - 291 1,109 21% Interfund Transfers Out - - - - - - - - - Total Services & Charges 5,126 4,179 7,750 7,750 291 3,500 3,791 3,959 49% Total Expenditures 4,454,351 4,209,256 4,496,259 4,496,259 690,581 3,500 694,081 3,802,178 15% Net Surplus / (Deficit)21,312 116,482 (47,891) (47,891) (690,142) (693,642) Beginning Cash Balance 315,085 336,501 453,561 Cash Adjustments 104 577 - Ending Cash Balance 336,501 453,561 405,670 (236,360) Cash Reserves Target 445,435 420,926 449,626 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Cash Reserves Target 10% of Annual expenditures 99 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police Pension Fund Number 702 Fund Type Pension Trust Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,111,782 6,048,813 6,147,998 6,147,998 - - 6,147,998 0% Interest Earnings 17,014 3,126 9,277 9,277 525 525 8,752 6% Other Income 2,890 6,284 2,000 2,000 - - 2,000 0% Interfund Transfers In - - - - - - - - Total Revenue 6,131,686 6,058,223 6,159,275 6,159,275 525 525 6,158,750 0% Expenditures by Type Personnel Salaries & Wages 6,374,654 6,186,554 6,049,340 6,049,340 1,036,962 - 1,036,962 5,012,378 17% Fringe Benefits - - - - - - - - - Total Personnel 6,374,654 6,186,554 6,049,340 6,049,340 1,036,962 - 1,036,962 5,012,378 17% Supplies - - - - - - - - - Services & Charges Professional Services 4,000 3,500 6,500 6,500 - 3,500 3,500 3,000 54% Travel - - 500 500 - - - 500 0% Other Services & Charges 1,271 945 1,400 1,400 138 - 138 1,262 10% Interfund Transfers Out - - - - - - - - - Total Services & Charges 5,271 4,445 8,400 8,400 138 3,500 3,638 4,762 43% Total Expenditures 6,379,925 6,190,998 6,057,740 6,057,740 1,037,101 3,500 1,040,601 5,017,140 17% Net Surplus / (Deficit) (248,240) (132,776) 101,535 101,535 (1,036,576) (1,040,076) Beginning Cash Balance 945,540 698,148 566,569 Cash Adjustments 848 1,197 - Ending Cash Balance 698,148 566,569 668,104 (457,940) Cash Reserves Target 637,993 619,100 605,774 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired officers or surviving spouses and for death benefits paid out. After 2020, there are no 1977 convertees. Cash Reserves Target 10% of Annual expenditures 100 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Police K-9 Unit Fund Number 705 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 65 21 5 5 3 3 2 57% Donations - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 65 21 5 5 3 3 2 57% Expenditures by Type Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)65 21 5 5 3 3 Beginning Cash Balance 2,330 2,395 2,420 Cash Adjustments 1 4 - Ending Cash Balance 2,395 2,420 2,425 2,423 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for donations for the Police K-9 unit and track expenditures of those funds. This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. Cash Reserves Target No reserve requirement 101 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Parks & Recreation Fund Number 201 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 10,048,047 9,566,845 9,247,389 9,247,389 - - 9,247,389 0% Intergov./ Shared Revenues 890,592 904,581 906,694 906,694 - - 906,694 0% Intergov./ Grants 3,635,801 648,098 - - - - - - Charges for Services 2,583,508 2,760,462 2,881,450 2,881,450 305,010 305,010 2,576,440 11% Interest Earnings 140,690 7,167 40,000 40,000 4,697 4,697 35,303 12% Donations 1,714,670 1,061,421 715,000 715,000 445,570 445,570 269,430 62% Other Income 329,248 127,858 25,000 25,000 33,925 33,925 (8,925) 136% Interfund Transfers In 410,867 800,000 1,234,486 1,234,486 205,431 205,431 1,029,055 17% Total Revenue 19,753,423 15,876,432 15,050,019 15,050,019 994,634 994,634 14,055,386 7% Expenditures by Division Park Administration 1,723,159 1,499,024 1,605,828 1,606,596 258,659 4,649 263,308 1,343,288 16% Park Maintenance 9,916,774 6,962,316 7,183,287 7,278,444 1,031,728 253,492 1,285,220 5,993,224 18% Golf Courses 1,621,929 1,501,398 1,503,657 1,539,486 182,500 13,107 195,607 1,343,879 13% Recreation 3,034,640 2,773,309 2,936,242 2,954,292 449,891 16,600 466,492 2,487,801 16% Marketing & Events 965,503 882,516 1,117,095 1,134,983 128,868 37,449 166,318 968,665 15% Park Projects & Capital 6,432,472 1,041,871 - 89,131 108,625 368,573 477,197 (388,066) 535% Potawatomi Zoo 700,000 700,000 701,965 701,965 350,325 - 350,325 351,640 50% Total Expenditures 24,394,477 15,360,434 15,048,074 15,304,897 2,510,596 693,869 3,204,466 12,100,431 21% Expenditures by Type Personnel Salaries & Wages 5,970,871 6,015,996 5,830,401 5,830,401 858,876 - 858,876 4,971,525 15% Fringe Benefits 1,850,776 2,133,462 2,018,043 2,018,043 350,940 - 350,940 1,667,103 17% Total Personnel 7,821,647 8,149,458 7,848,444 7,848,444 1,209,816 - 1,209,816 6,638,628 15% Supplies 1,291,583 1,173,909 1,508,997 1,600,315 143,568 116,576 260,144 1,340,172 16% Services & Charges Professional Services 443,786 192,616 338,049 357,260 9,961 35,031 44,992 312,268 13% Printing & Advertising 112,043 102,375 263,606 280,932 11,823 36,623 48,446 232,485 17% Utilities 764,164 790,831 675,223 675,223 179,264 - 179,264 495,959 27% Education & Training 23,428 11,167 25,425 26,825 1,916 1,100 3,016 23,809 11% Travel 20,508 3,355 32,922 32,778 - - - 32,778 0% Repairs & Maintenance 689,481 515,084 544,893 576,002 58,892 77,679 136,572 439,430 24% Interfund Allocations 1,672,261 1,421,220 1,668,015 1,668,015 277,985 - 277,985 1,390,030 17% Debt Service Principal 456,436 504,636 459,625 459,625 48,005 - 48,005 411,620 10% Debt Service Interest & Fees 43,303 47,338 39,584 39,584 7,963 - 7,963 31,621 20% Grants & Subsidies 715,000 715,000 715,000 715,000 365,000 - 365,000 350,000 51% Other Services & Charges 1,176,018 691,376 528,291 551,982 87,778 50,006 137,784 414,198 25% Interfund Transfers Out - 11,799 - - - - - - - Total Services & Charges 6,116,428 5,006,796 5,290,633 5,383,225 1,048,588 200,439 1,249,027 4,134,198 23% Capital 9,164,819 1,030,272 400,000 472,913 108,625 376,854 485,479 (12,566) 103% Total Expenditures 24,394,477 15,360,434 15,048,074 15,304,897 2,510,596 693,869 3,204,466 12,100,432 21% Net Surplus / (Deficit) (4,641,054) 515,998 1,945 (254,878) (1,515,963) (2,209,832) Beginning Cash Balance 8,278,260 3,649,543 4,156,004 Cash Adjustments 12,338 (9,538) - Ending Cash Balance 3,649,543 4,156,004 3,901,126 2,728,879 Cash Reserves Target 6,098,619 3,840,108 3,826,224 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several operational divisions within the department: Administration, Maintenance, Golf, Recreation, and Experience/Marketing. There are three capital/special project divisions: Regional Cities Grant, Pokagon Band Donation, and Leighton Foundation Grant. This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. In 2019, VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the EDIT Fund (#408) help subsidize the Parks operations. Revenue will decrease in 2021 due to the completion of the $5 million Regional Cities Grant, decrease in donations, and the decrease in estimated property tax receipts due to circuit breaker property tax reform. Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020, the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. The increase in Professional Services and decrease in Other Services & Charges is primarily due to the reclassification of a service contract for the maintenance of the streetscapes and sidewalks downtown. Personnel - From 2020 to 2021, several personnel changes were made: six positions were eliminated from this fund and three positions were transferred to other funds (two positions transferred to the Community Inititives division in Fund #101 and one position transferred to the Morris Performing Arts Center budget in Fund #101). Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund (#201). This allowed for better reporting and more efficient use of funds. Cash Reserves Target 25% of Annual expenditures 102 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 21,618 3,535 5,000 5,000 - - 5,000 0% Interest Earnings 1,802 648 578 578 91 91 487 16% Donations - - - - 500 500 (500) - Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 23,421 4,183 5,578 5,578 591 591 4,987 11% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Printing & Advertising 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33% Capital - - - - - - - - - Total Expenditures 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33% Net Surplus / (Deficit)15,701 3,351 (14,422) (24,406) 591 (9,393) Beginning Cash Balance 57,345 73,045 76,521 Cash Adjustments (1) 125 - Ending Cash Balance 73,045 76,521 52,115 77,112 Cash Reserves Target 1,930 208 7,496 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. Cash Reserves Target 25% of Annual expenditures 103 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Morris PAC / Self-Promotion Fund Number 274 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 82,464 37,554 65,000 65,000 - - 65,000 0% Interest Earnings 3,934 1,818 1,737 1,737 267 267 1,470 15% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 86,398 39,372 66,737 66,737 267 267 66,470 0% Expenditures by Type Services & Charges Professional Services 956 - 80,000 80,000 - - - 80,000 0% Printing & Advertising - 1,100 35,000 35,000 - - - 35,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 956 1,100 115,000 115,000 - - - 115,000 0% Capital - - - - - - - - - Total Expenditures 956 1,100 115,000 115,000 - - - 115,000 0% Net Surplus / (Deficit)85,442 38,272 (48,263) (48,263) 267 267 Beginning Cash Balance 101,499 186,839 225,432 Cash Adjustments (101) 320 - Ending Cash Balance 186,839 225,432 177,169 225,698 Cash Reserves Target 239 275 28,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance. Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. Expenditures are for marketing and advertising for the Morris Performing Arts Center. Cash Reserves Target 25% of Annual expenditures 104 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2017 Parks Bond Debt Service Fund Number 312 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,166,972 1,087,915 1,100,842 1,100,842 - - 1,100,842 0% Intergov./ Shared Revenues 74,210 63,774 45,280 45,280 - - 45,280 0% Interest Earnings 1,412 (244) 2,023 2,023 169 169 1,854 8% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 1,242,595 1,151,444 1,148,145 1,148,145 169 169 1,147,976 0% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Debt Service Principal 770,000 785,000 825,000 825,000 395,000 - 395,000 430,000 48% Debt Service Interest & Fees 411,140 387,965 364,193 364,193 185,058 - 185,058 179,136 51% Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49% Total Expenditures 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49% Net Surplus / (Deficit) 61,455 (21,521) (41,048) (41,048) (579,889) (579,889) Beginning Cash Balance 147,325 208,740 187,578 Cash Adjustments (39) 358 - Ending Cash Balance 208,740 187,578 146,530 (392,311) Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects. This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471). Cash Reserves Target No reserve requirement 105 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Coveleski Stadium Capital Fund Number 401 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 23,125 - 30,000 30,000 - - 30,000 0% Interest Earnings 823 144 351 351 14 14 337 4% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 23,947 144 30,351 30,351 14 14 30,337 0% Expenditures by Type Services & Charges Repairs & Maintenance 38,513 15,099 30,000 30,000 - 30,000 30,000 - 100% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 38,513 15,099 30,000 30,000 - 30,000 30,000 - 100% Capital 32,955 - - - - - - - - Total Expenditures 71,468 15,099 30,000 30,000 - 30,000 30,000 - 100% Net Surplus / (Deficit)(47,520) (14,955) 351 351 14 (29,986) Beginning Cash Balance 73,256 25,850 11,685 Cash Adjustments 114 790 - Ending Cash Balance 25,850 11,685 12,036 10,953 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. Revenues are in the form of compensation received by the City based on stadium attendance. Planned expenditures are for painting, landscaping, and mechanical upgrades. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 106 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Morris Performing Arts Center Capital Fund Number 416 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 82,464 37,554 65,000 65,000 - - 65,000 0% Interest Earnings 10,956 3,981 2,175 2,175 240 240 1,935 11% Other Income 575 - - - - - - - Interfund Transfers In - 175,579 - - - - - - Total Revenue 93,995 217,114 67,175 67,175 240 240 66,935 0% Expenditures by Type Supplies 14,469 - 25,000 25,000 - - - 25,000 0% Services & Charges Professional Services - - - - - - - - - Printing & Advertising - - - - - - - - - Repairs & Maintenance 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6% Capital 14,149 346,394 - - - - - - - Total Expenditures 50,052 436,865 50,000 51,625 - 1,625 1,625 50,000 3% Net Surplus / (Deficit) 43,943 (219,751) 17,175 15,550 240 (1,385) Beginning Cash Balance 378,088 422,125 203,098 Cash Adjustments 94 724 - Ending Cash Balance 422,125 203,098 218,648 203,338 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance. In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair. Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the Venues, Parks & Arts Foundation. Cash Reserves Target No reserve requirement 107 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Palais Royale Historic Preservation Fund Number 450 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 14,425 6,477 8,000 8,000 119 119 7,881 1% Interest Earnings 2,961 617 369 369 96 96 273 26% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 17,386 7,094 8,369 8,369 214 214 8,154 3% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Repairs & Maintenance 38,779 34,160 35,000 35,000 - - - 35,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 38,779 34,160 35,000 35,000 - - - 35,000 0% Capital - - - - - - - - - Total Expenditures 38,779 34,160 35,000 35,000 - - - 35,000 0% Net Surplus / (Deficit)(21,393) (27,066) (26,631) (26,631) 214 214 Beginning Cash Balance 129,091 107,792 80,911 Cash Adjustments 94 185 - Ending Cash Balance 107,792 80,911 54,280 81,125 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Repairs/improvements needed: - Wall repairs (interior and exterior), including painting, light fixtures, etc. Cash Reserves Target No reserve requirement 108 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2018 Zoo Bond Capital Fund Number 453 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Debt Proceeds - - - - - - - - Interest Earnings 22,489 293 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 22,489 293 - - - - - - Expenditures by Type Services & Charges Professional Services - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 3,166,419 121,222 - - - - - - - Total Expenditures 3,166,419 121,222 - - - - - - - Net Surplus / (Deficit)(3,143,930) (120,929) - - - - Beginning Cash Balance 3,264,859 120,929 - Cash Adjustments - - - Ending Cash Balance 120,929 - - - Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment due 2/1/34. The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond issuance costs were $3,702,814. This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue. The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo. The bond capital was fully spent in 2020. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 109 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2017 Parks Bond Capital Fund Number 471 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 297,324 72,162 - - 6,996 6,996 (6,996) - Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 297,324 72,162 - - 6,996 6,996 (6,996) - Expenditures by Division Series A - Howard Park 842,454 73,054 - - - - - - - Series B - St. Louis Street 1,041,033 6,643 - 27,752 - - - 27,752 0% Series C - Colfax-Seitz - - - 1,012,332 - 1,008,400 1,008,400 3,932 100% Series D - Howard-Farmers 69,413 1,071,889 - 108,066 - 104,566 104,566 3,500 97% Series E - Miami-Twyckenham - 685,828 - 131,047 - 105,519 105,519 25,528 81% Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100% Series G - East Race 162,500 22,320 - 1,279,584 - 1,279,584 1,279,584 - 100% Series H - Pinhook Park 886,000 454,571 - 553,069 - 359,434 359,434 193,635 65% Series I - Other Park Improv.1,178,907 109,488 - 176,901 51,366 13,793 65,159 111,742 37% Series J - Pinhook Connect - 755,805 - 169,060 21,560 93,525 115,085 53,975 68% Series K - Future Projects 10,800 47,423 - 913,477 - - - 913,477 0% Total Expenditures 4,191,107 3,227,021 - 5,459,738 72,926 4,050,220 4,123,146 1,336,592 76% Expenditures by Type Services & Charges Professional Services 15,000 - - 6,464 - - - 6,464 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 15,000 - - 6,464 - - - 6,464 0% Capital 4,176,107 3,227,021 - 5,453,274 72,926 4,050,220 4,123,146 1,330,128 76% Total Expenditures 4,191,107 3,227,021 - 5,459,738 72,926 4,050,220 4,123,146 1,336,592 76% Net Surplus / (Deficit) (3,893,782) (3,154,859) - (5,459,738) (65,930) (4,116,151) Beginning Cash Balance 12,944,127 9,062,798 5,926,118 Cash Adjustments 12,453 18,179 - Ending Cash Balance 9,062,798 5,926,118 466,380 5,858,912 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Parks Bond proceeds. In 2017, the City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312). Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs 110 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Parking Garages Fund Number 601 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 945,347 844,835 900,000 900,000 164,747 164,747 735,253 18% Fines, Forfeitures, and Fees 42,745 38,862 61,500 61,500 4,993 4,993 56,507 8% Interest Earnings 32,323 8,089 10,068 10,068 800 800 9,268 8% Other Income 16,084 2,468 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 1,036,499 894,253 971,568 971,568 170,540 170,540 801,028 18% Expenditures by Subdivisions Parking Enforcement 105,009 71,212 13,962 13,962 662 - 662 13,300 5% Parking General Operations - 40,118 574,746 573,152 85,718 - 85,718 487,434 15% Main Street Garage 270,215 638,343 211,426 234,971 16,482 29,111 45,593 189,379 19% Leighton Plaza Garage 450,815 478,042 227,584 238,578 22,278 2,263 24,541 214,037 10% Wayne Street Garage 197,869 307,837 171,020 180,232 13,194 5,130 18,324 161,908 10% Eddy St Commons Garage 15,000 10,511 - - - - - - - Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 138,334 36,504 174,838 1,066,058 14% Expenditures by Type Supplies - - - - - - - - - Services & Charges Professional Services 700,335 490,335 488,000 494,874 78,136 1,252 79,388 415,486 16% Printing & Advertising - - - - - - - - - Utilities 104,528 100,720 117,000 119,630 19,255 2,378 21,633 97,997 18% Repairs & Maintenance 126,794 237,452 125,000 142,776 9,854 17,997 27,851 114,925 20% Interfund Allocations 49,026 124,317 161,738 161,738 26,958 - 26,958 134,780 17% Other Services & Charges 13,574 17,088 7,000 7,000 4,131 - 4,131 2,869 59% Interfund Transfers Out - - - - - - - - - Total Services & Charges 994,258 969,911 898,738 926,018 138,334 21,627 159,961 766,057 17% Capital 44,650 576,152 300,000 314,877 - 14,877 14,877 300,000 5% Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 138,334 36,504 174,838 1,066,057 14% Net Surplus / (Deficit)(2,409) (651,810) (227,170) (269,327) 32,207 (4,297) Beginning Cash Balance 1,325,951 1,326,253 674,268 Cash Adjustments 2,710 (175) - Ending Cash Balance 1,326,253 674,268 404,941 707,180 Cash Reserves Target 259,727 386,516 310,224 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with DTSB (Downtown South Bend, Inc.). Starting with 2021, a new management contract will be in effect. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. Starting in 2020, the Parking Garage Fund will reimburse the Morris Performing Arts Center Division (in Fund #101) for 100% of costs of wages and benefits for the Manager-Facility Operations position. This is represented as an Interfund Allocation expense. The capital budget decreased from 2020 to 2021 due to several large, one-time capital improvement projects that will be completed during 2020. However, there are many capital improvement needs. 111 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Century Center Operations Fund Number 670 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,275,000 956,250 637,500 637,500 318,750 318,750 318,750 50% Charges for Services 3,192,290 924,923 2,750,000 2,750,000 30,043 30,043 2,719,957 1% Interest Earnings 24 7 - - 54 54 (54) - Other Income 9,692 5,936 6,275 6,275 21 21 6,254 0% Interfund Allocation Reimb 66,045 68,478 67,477 67,477 11,247 11,247 56,230 17% Interfund Transfers In - - - - - - - - Total Revenue 4,543,051 1,955,594 3,461,252 3,461,252 360,115 360,115 3,101,137 10% Expenditures by Subdivisions City Operations 1,390,766 1,149,345 1,453,760 1,461,143 194,481 12,579 207,061 1,254,082 14% Food & Beverage Operations 3,137,910 1,444,541 2,772,311 2,772,311 190,077 - 190,077 2,582,234 7% Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 384,558 12,579 397,138 3,836,316 9% Expenditures by Type Personnel Salaries & Wages 473,272 368,842 423,365 423,365 56,457 - 56,457 366,908 13% Fringe Benefits 155,072 138,803 166,211 166,211 20,685 - 20,685 145,526 12% Other Personnel Costs 1,197,879 757,895 900,000 900,000 97,573 - 97,573 802,427 11% Total Personnel 1,826,223 1,265,540 1,489,576 1,489,576 174,715 - 174,715 1,314,861 12% Supplies 1,145,517 317,548 1,150,000 1,150,000 51,716 744 52,460 1,097,540 5% Services & Charges Professional Services 76,325 35,698 120,628 120,748 11,701 - 11,701 109,047 10% Printing & Advertising 2,893 277 - 1,000 543 3 546 454 55% Utilities 375,552 276,273 383,819 386,437 62,866 542 63,409 323,029 16% Education & Training - 1,724 - 150 150 - 150 - 100% Travel - - - - - - - - - Repairs & Maintenance 101,642 74,654 101,000 104,252 6,734 2,421 9,155 95,096 9% Interfund Allocations 162,380 169,544 247,195 247,195 41,198 - 41,198 205,998 17% Insurance 57,019 47,272 57,047 57,047 7,426 - 7,426 49,621 13% Other Services & Charges 512,899 311,417 579,589 579,832 27,509 8,869 36,378 543,454 6% Interfund Transfers Out 268,227 93,939 97,217 97,217 - - - 97,217 0% Total Services & Charges 1,556,936 1,010,797 1,586,495 1,593,878 158,127 11,836 169,963 1,423,916 11% Capital - - - - - - - - - Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 384,558 12,579 397,138 3,836,317 9% Net Surplus / (Deficit) 14,375 (638,292) (764,819) (772,202) (24,443) (37,023) Beginning Cash Balance 1,532,952 1,537,206 1,016,748 Cash Adjustments (10,121) 117,834 - Ending Cash Balance 1,537,206 1,016,748 244,547 1,036,369 Cash Reserves Target 1,132,169 648,472 1,058,363 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. In 2018, a new food & beverage management contract was signed with ASM Global (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. The repair and maintenance operation is handled by the City while the venue management is handled by ASM Global. In 2021, the Financial Specialist Senior position was eliminated. 112 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Century Center Capital Fund Number 671 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,966 1,931 200 200 16 16 184 8% Other Income - - - - - - - - Interfund Transfers In 177,475 - - - - - - - Total Revenue 190,441 1,931 200 200 16 16 184 8% Expenditures by Type Services & Charges Professional Services 66,123 - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 66,123 - - - - - - - - Capital - - - - - - - - - Total Expenditures 66,123 - - - - - - - - Net Surplus / (Deficit)124,318 1,931 200 200 16 16 Beginning Cash Balance 857,363 981,681 983,612 Cash Adjustments - - - Ending Cash Balance 981,681 983,612 983,812 983,628 Cash Reserves Target 800,000 800,000 800,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for capital expenditures at the Century Center. The cash is held in a separate capital bank account. This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the Century Center Operations Fund (#670) into this fund. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. Cash Reserves Target $800,000 Minimum per Board of Managers 113 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Century Center Energy Conservation Debt Svc Fund Number 672 Fund Type Debt Service Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 235,000 221,437 221,437 221,437 221,437 221,437 - 100% Interest Earnings 4,232 2,552 1,200 1,200 236 236 964 20% Other Income 104,511 97,225 88,057 88,057 - - 88,057 0% Interfund Transfers In 90,752 93,939 97,217 97,217 - - 97,217 0% Total Revenue 434,495 415,154 407,911 407,911 221,673 221,673 186,238 54% Expenditures by Type Services & Charges Debt Service Principal 280,090 285,614 291,274 291,274 - - - 291,274 0% Debt Service Interest & Fees 135,333 125,482 115,437 115,437 - - - 115,437 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 415,423 411,096 406,711 406,711 - - - 406,711 0% Capital - - - - - - - - - Total Expenditures 415,423 411,096 406,711 406,711 - - - 406,711 0% Net Surplus / (Deficit)19,071 4,058 1,200 1,200 221,673 221,673 Beginning Cash Balance 170,316 189,409 193,705 Cash Adjustments 21 238 - Ending Cash Balance 189,409 193,705 194,905 415,378 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar panel roof and other energy efficiency projects. This fund receives revenue in the following ways: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031. Cash Reserves Target No reserve requirement 114 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name City Cemetery Fund Number 730 Fund Type Special Revenue Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 803 259 134 134 36 36 98 27% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 803 259 134 134 36 36 98 27% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)803 259 134 134 36 36 Beginning Cash Balance 28,916 29,730 30,041 Cash Adjustments 12 51 - Ending Cash Balance 29,730 30,041 30,175 30,076 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this fund only receives revenue from interest earned on the fund's cash balance. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed. Cash Reserves Target 25% of Annual expenditures 115 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Bowman Cemetery Fund Number 731 Fund Type Special Revenue Fund Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,623 4,082 6,392 6,392 559 559 5,833 9% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 12,623 4,082 6,392 6,392 559 559 5,833 9% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)12,623 4,082 6,392 6,392 559 559 Beginning Cash Balance 454,888 467,692 472,576 Cash Adjustments 182 802 - Ending Cash Balance 467,692 472,576 478,968 473,136 Cash Reserves Target 400,000 400,000 400,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed. Cash Reserves Target $400,000 minimum 116 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2015 Parks Bond Debt Service Fund Number 757 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,527 807 2,000 2,000 11 11 1,989 1% Other Income - - - - - - - - Interfund Transfers In 409,270 375,939 376,007 376,007 62,949 62,949 313,058 17% Total Revenue 412,797 376,746 378,007 378,007 62,960 62,960 315,047 17% Expenditures by Type Services & Charges Debt Service Principal 220,000 225,000 225,000 225,000 110,000 - 110,000 115,000 49% Debt Service Interest & Fees 162,731 156,131 149,382 149,382 75,516 - 75,516 73,866 51% Interfund Transfers Out - - - - - - - - - Total Services & Charges 382,731 381,131 374,382 374,382 185,516 - 185,516 188,866 50% Capital - - - - - - - - - Total Expenditures 382,731 381,131 374,382 374,382 185,516 - 185,516 188,866 50% Net Surplus / (Deficit) 30,066 (4,385) 3,625 3,625 (122,555) (122,555) Beginning Cash Balance 560,431 590,497 586,111 Cash Adjustments - - - Ending Cash Balance 590,497 586,111 589,736 463,556 Cash Reserves Target 590,497 586,111 589,736 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019. Cash Reserves Target 100% cash reserves per bond covenants 117 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - Interest Earnings 24,778 7,035 3,388 3,388 901 901 2,487 27% Other Income 100,000 100,000 100,000 - - - - - Interfund Transfers In - - - - - - - - Total Revenue 124,778 107,035 103,388 3,388 901 901 2,487 27% Expenditures by Type Services & Charges Professional Services 149,969 274,931 25,000 59,671 13,740 22,498 36,238 23,433 61% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 149,969 274,931 25,000 59,671 13,740 22,498 36,238 23,433 61% Capital - - - - - - - - - Total Expenditures 149,969 274,931 25,000 59,671 13,740 22,498 36,238 23,433 61% Net Surplus / (Deficit) (25,191) (167,896) 78,388 (56,283) (12,839) (35,336) Beginning Cash Balance 954,136 929,415 763,112 Cash Adjustments 470 1,593 - Ending Cash Balance 929,415 763,112 706,829 754,473 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. Other income is derived from repayment from the River West TIF Fund (#324), with the last payment due in 2020. Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 118 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Economic Development State Grants Fund Number 210 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - Interest Earnings 2,878 712 544 544 32 32 512 6% Other Income 72,010 90,013 72,011 72,011 - - 72,011 0% Interfund Transfers In - - - - - - - - Total Revenue 74,888 90,725 72,555 72,555 32 32 72,523 0% Expenditures by Type Services & Charges Professional Services 53,699 56,352 - 48,511 - 48,511 48,511 - 100% Repairs & Maintenance - - - - - - - - - Debt Service Principal 67,581 69,632 35,605 35,605 - - - 35,605 0% Debt Service Interest & Fees 4,429 2,379 401 401 - - - 401 0% Grants & Subsidies - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out 230,000 - - - - - - - - Total Services & Charges 355,710 128,362 36,006 84,517 - 48,511 48,511 36,006 57% Capital - - - - - - - - - Total Expenditures 355,710 128,362 36,006 84,517 - 48,511 48,511 36,006 57% Net Surplus / (Deficit)(280,822) (37,637) 36,549 (11,962) 32 (48,479) Beginning Cash Balance 344,987 64,775 27,154 Cash Adjustments 610 16 - Ending Cash Balance 64,775 27,154 15,191 27,186 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. This fund receives grant monies and revenue from interest earned on the fund's cash balance. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021. - Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 119 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Department of Community Investment (DCI) Fund Number 211 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 434,000 10,650 552,550 552,550 5,550 5,550 547,000 1% Charges for Services 212,079 861,309 483,267 483,267 489,706 489,706 (6,439) 101% Fines, Forfeitures, and Fees - 46,076 56,840 56,840 5,575 5,575 51,265 10% Interest Earnings 17,680 8,876 15,000 15,000 1,859 1,859 13,141 12% Other Income 4,123 2,598 - - - - - - Interfund Allocation Reimb - 174,531 175,765 175,765 24,295 24,295 151,470 14% Interfund Transfers In 2,350,633 2,268,899 1,752,159 1,752,159 - - 1,752,159 0% Total Revenue 3,018,515 3,372,939 3,035,581 3,035,581 526,985 526,985 2,508,596 17% Expenditures by Type Personnel Salaries & Wages 1,493,197 1,529,047 1,921,625 1,921,625 275,092 - 275,092 1,646,533 14% Fringe Benefits 528,540 568,983 716,373 716,373 108,425 - 108,425 607,948 15% Total Personnel 2,021,736 2,098,029 2,637,998 2,637,998 383,517 - 383,517 2,254,481 15% Supplies 18,276 13,503 26,120 32,621 6,286 4,000 10,286 22,334 32% Services & Charges Professional Services 157,623 224,609 281,800 618,163 5,245 371,294 376,539 241,624 61% Printing & Advertising 13,604 7,560 24,000 24,000 1,227 - 1,227 22,773 5% Education & Training 9,835 4,576 22,000 34,500 220 12,500 12,720 21,780 37% Travel 24,271 4,502 20,000 20,000 - - - 20,000 0% Repairs & Maintenance 9,911 12,447 3,100 3,100 632 - 632 2,468 20% Interfund Allocations 464,363 357,941 652,726 652,726 108,786 - 108,786 543,940 17% Other Services & Charges 16,116 11,772 26,450 32,450 1,534 6,000 7,534 24,916 23% Interfund Transfers Out - 35,000 50,000 50,000 8,330 - 8,330 41,670 17% Total Services & Charges 695,723 658,407 1,080,076 1,434,939 125,974 389,794 515,768 919,171 36% Capital - - - - - - - - - Total Expenditures 2,735,735 2,769,940 3,744,194 4,105,558 515,777 393,794 909,571 3,195,986 22% Net Surplus / (Deficit) 282,780 603,000 (708,613) (1,069,977) 11,208 (382,586) Beginning Cash Balance 729,684 1,012,307 1,629,498 Cash Adjustments (158) 14,191 - Ending Cash Balance 1,012,307 1,629,498 559,521 1,632,058 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods This fund is mainly supported by interfund transfers from the Economic Development Income Tax (EDIT) Fund (#408). In 2021, the interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408) will be reduced in order to spend down this fund's cash reserves. There is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff were allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600. In 2020, a part-time position was added to help promote greater regulatory compliance for the Historic Preservation Commission (HPC) and new City zoning responsibilities. Additional capacity will be used to support Business Licensing and to reduce the work load of a Code Inspector. In 2021, two new positions are added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. In 2021, the department will begin splitting out the budget by activity to better track the spending and manage its operations. Cash Reserves Target No reserve requirement 120 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Dept of Community Investment Grants Fund Number 212 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 2,030,043 2,392,383 3,150,111 3,150,111 189,366 189,366 2,960,745 6% Fines, Forfeitures, and Fees 30 121 - - - - - - Other Income 483,931 186,664 119,687 119,687 8,080 8,080 111,607 7% Interfund Transfers In - - - - - - - - Total Revenue 2,514,004 2,579,168 3,269,798 3,269,798 197,447 197,447 3,072,352 6% Expenditures by Type Services & Charges Professional Services - 40,488 - 138,301 - 138,301 138,301 - 100% Grants & Subsidies 2,555,898 2,529,492 2,755,134 5,870,249 354,825 2,900,554 3,255,379 2,614,870 55% Interfund Transfers Out - - - - - - - - - Total Services & Charges 2,555,898 2,569,980 2,755,134 6,008,550 354,825 3,038,855 3,393,680 2,614,870 56% Capital - - - - - - - - - Total Expenditures 2,555,898 2,569,980 2,755,134 6,008,550 354,825 3,038,855 3,393,680 2,614,870 56% Net Surplus / (Deficit) (41,893) 9,188 514,664 (2,738,752) (157,378) (3,196,233) Beginning Cash Balance 347,782 305,248 313,907 Cash Adjustments (641) (528) - Ending Cash Balance 305,248 313,907 (2,424,845) 156,793 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances: Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID-19 Response Fund 264. This fund accounts for various grants including: Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives. Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 121 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Unsafe Building Fund Number 219 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 263,172 51,581 111,100 111,100 7,423 7,423 103,677 7% Interest Earnings 18,352 7,420 11,932 11,932 986 986 10,946 8% Other Income 2,298 18 - - - - - - Interfund Transfers In 681,491 - - - - - - - Total Revenue 965,314 59,018 123,032 123,032 8,409 8,409 114,623 7% Expenditures by Subdivisions NEAT Crew 435,893 23,896 - - - - - - - Unsafe Building 156,655 117,855 113,500 113,805 12,593 9,285 21,878 91,927 19% Total Expenditures 592,547 141,751 113,500 113,805 12,593 9,285 21,878 91,927 19% Expenditures by Type Personnel Salaries & Wages 178,355 - - - - - - - - Fringe Benefits 65,378 - - - - - - - - Total Personnel 243,732 - - - - - - - - Supplies 22,623 5,458 - - - - - - - Services & Charges Professional Services 39,500 27,070 17,500 17,805 6,020 9,285 15,305 2,500 86% Repairs & Maintenance 153,241 - - - - - - - - Interfund Allocations 34,894 - - - - - - - - Other Services & Charges 73,977 109,224 96,000 96,000 6,573 - 6,573 89,427 7% Interfund Transfers Out - - - - - - - - - Total Services & Charges 301,612 136,294 113,500 113,805 12,593 9,285 21,878 91,927 19% Capital 24,580 - - - - - - - - Total Expenditures 592,547 141,751 113,500 113,805 12,593 9,285 21,878 91,927 19% Net Surplus / (Deficit) 372,767 (82,733) 9,532 9,227 (4,184) (13,469) Beginning Cash Balance 543,230 923,154 832,938 Cash Adjustments 7,157 (7,482) - Ending Cash Balance 923,154 832,938 842,165 829,694 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties. Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement was moved into the newly established Code Enforcement Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns. 122 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Rental Units Regulation Fund Number 221 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 7,375 107,800 100,000 100,000 25 25 99,975 0% Interest Earnings 351 573 200 200 220 220 (20) 110% Interfund Transfers In - 245,626 241,527 241,527 - - 241,527 0% Total Revenue 7,726 353,999 341,727 341,727 245 245 341,482 0% Expenditures by Type Personnel Salaries & Wages - 119,900 184,228 184,228 19,663 - 19,663 164,565 11% Fringe Benefits - 59,277 82,349 82,349 10,174 - 10,174 72,175 12% Total Personnel - 179,177 266,577 266,577 29,837 - 29,837 236,740 11% Supplies - 332 5,800 5,800 - - - 5,800 0% Services & Charges Professional Services - 1,505 55,000 81,850 - 26,850 26,850 55,000 33% Printing & Advertising - - 4,000 4,000 - - - 4,000 0% Education & Training - - 750 750 - - - 750 0% Travel - - 800 800 - - - 800 0% Repairs & Maintenance - - 1,800 1,800 - - - 1,800 0% Interfund Allocations - - - - - - - - - Other Services & Charges - 1,748 7,000 7,000 - - - 7,000 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges - 3,254 69,350 96,200 - 26,850 26,850 69,350 28% Capital - - - - - - - - - Total Expenditures - 182,762 341,727 368,577 29,837 26,850 56,687 311,890 15% Net Surplus / (Deficit)7,726 171,237 - (26,850) (29,593) (56,443) Beginning Cash Balance 10,105 17,823 189,090 Cash Adjustments (9) 31 - Ending Cash Balance 17,823 189,090 162,240 159,498 Cash Reserves Target - 18,276 36,858 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19). Both of these programs are managed by the Department of Code Enforcement. The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system, including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is established. Revenue generation for the Rental Safety Verification Program (RSVP) will be derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Economic Development Income Tax (EDIT) Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords. Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better track its revenue and expenditures. The only increase in the 2021 budget for this fund are for personnel expenditures. The 2021 salary ordinance increased all salary caps by 0.8% and health insurance increased $2,500 per employee (4 employees). Otherwise reductions in supplies and services offset the personnel increase. Cash Reserves Target 10% of Annual expenditures 123 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Code Enforcement Fund Fund Number 230 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits - 30,425 31,200 31,200 5,875 5,875 25,325 19% Charges for Services - 43,360 53,250 53,250 5,281 5,281 47,970 10% Fines, Forfeitures, and Fees - 367,113 304,000 304,000 88,095 88,095 215,905 29% Interest Earnings - 2,492 - - 812 812 (812) - Debt Proceeds - 80,000 - - - - - - Other Income - 15,396 2,725 2,725 447 447 2,278 16% Interfund Allocation Reimb - 76,927 34,708 34,708 5,788 5,788 28,920 17% Interfund Transfers In - 3,619,593 3,573,687 3,573,687 - - 3,573,687 0% Total Revenue - 4,235,305 3,999,570 3,999,570 106,298 106,298 3,893,273 3% Expenditures by Subdivisions Neighborhood Code Enforce.- 2,084,724 2,402,890 2,483,743 326,568 87,144 413,712 2,070,031 17% NEAT Crew - 414,272 569,372 573,212 80,721 45,749 126,470 446,741 22% Animal Resource Center - 934,825 1,001,724 1,009,609 147,481 27,831 175,312 834,297 17% Total Expenditures - 3,433,820 3,973,986 4,066,563 554,770 160,724 715,494 3,351,069 18% Expenditures by Type Personnel Salaries & Wages - 1,415,442 1,456,785 1,455,585 229,806 - 229,806 1,225,779 16% Fringe Benefits - 588,698 628,887 630,087 97,621 - 97,621 532,466 15% Total Personnel - 2,004,140 2,085,672 2,085,672 327,427 - 327,427 1,758,245 16% Supplies - 113,969 163,700 165,536 12,611 6,820 19,430 146,106 12% Services & Charges Professional Services - 40,574 110,300 112,801 7,830 20,279 28,108 84,692 25% Printing & Advertising - 10,559 24,305 24,592 176 287 462 24,129 2% Utilities - 31,984 30,667 30,667 5,418 - 5,418 25,249 18% Education & Training - 2,933 5,000 5,000 935 - 935 4,065 19% Travel - 3,826 2,400 2,400 - - - 2,400 0% Repairs & Maintenance - 239,861 410,650 410,955 26,205 305 26,509 384,445 6% Interfund Allocations - 814,847 763,484 763,484 127,254 - 127,254 636,230 17% Debt Service Principal - 47,510 124,425 124,425 29,290 - 29,290 95,135 24% Debt Service Interest & Fees - 2,954 9,573 9,573 1,148 - 1,148 8,425 12% Other Services & Charges - 120,664 243,810 251,459 16,478 53,034 69,512 181,947 28% Total Services & Charges - 1,315,711 1,724,614 1,735,355 214,732 73,904 288,637 1,446,717 17% Capital - - - 80,000 - 80,000 80,000 - 100% Total Expenditures - 3,433,820 3,973,986 4,066,563 554,770 160,724 715,494 3,351,068 18% Net Surplus / (Deficit) - 801,485 25,584 (66,993) (448,472) (609,196) Beginning Cash Balance - - 803,572 Cash Adjustments - 2,088 - Ending Cash Balance - 803,572 736,579 315,996 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into this fund. The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into this fund. Generally speaking, the goal for the 2021 budget for Code Enforcement is to remain status quo with the exception of increases in personnel and Interfund Allocations. Additional reductions in Fund 230 includes part time personnel of $30,000, Education and Training, and Other Services and Charges. The reduction in contractuals services combined with an $80,000 reduction in Capital were intentional to allow for the financing of $180,000 Capital Lease for new a new dump truck and loader for the NEAT Division. This fund was established in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code Enforcement (NCE), South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement division upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend Animal Resource Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. The NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses. These clean- ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the expenditures of these divisions. The difference is covered by an interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408). The interfund allocation reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division. This nets out against the allocation expense recorded in this fund. Cash Reserves Target No reserve requirement 124 City of South Bend, Indiana Monthly Financial Report February 28, 2021 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 34,657 30,425 31,200 31,200 5,875 5,875 25,325 19% Charges for Services 57,616 43,360 53,250 53,250 5,281 5,281 47,970 10% Fines, Forfeitures, and Fees 549,637 526,493 515,100 515,100 95,543 95,543 419,557 19% Interest Earnings 18,704 10,484 12,132 12,132 2,017 2,017 10,115 17% Debt Proceeds - 80,000 - - - - - - Other Income 12,659 15,414 2,725 2,725 447 447 2,278 16% Interfund Allocation Reimb 73,304 76,927 34,708 34,708 5,788 5,788 28,920 17% Interfund Transfers In 3,210,400 3,865,219 3,815,214 3,815,214 - - 3,815,214 0% Total Revenue 3,956,977 4,648,322 4,464,329 4,464,329 114,951 114,951 4,349,379 3% Expenditures by Fund Consolidated Bldg Fund (#600)3,001,390 - - 23,862 20,691 3,171 23,862 - 100% Rental Units Regulation (#221)- 182,762 341,727 368,577 29,837 26,850 56,687 311,890 15% Unsafe Building Fund (#219)592,547 141,751 113,500 113,805 12,593 9,285 21,878 91,927 19% Code Enforcement Fund (#230)- 3,433,820 3,973,986 4,066,563 554,770 160,724 715,494 3,351,069 18% Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 617,891 200,030 817,921 3,754,886 18% Expenditures by Division Neighborhood Code Enfor.1,923,446 2,084,724 2,402,890 2,496,463 339,288 87,144 426,432 2,070,031 17% NEAT Crew 435,893 438,168 569,372 573,212 80,721 45,749 126,470 446,741 22% Rental Safety Verification Program 144,603 182,762 341,727 368,577 29,837 26,850 56,687 311,890 15% Unsafe Building 156,655 117,855 113,500 113,805 12,593 9,285 21,878 91,927 19% Animal Care & Control 933,341 934,825 1,001,724 1,020,751 155,452 31,002 186,454 834,297 18% Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 617,891 200,030 817,921 3,754,886 18% Expenditures by Type Personnel Salaries & Wages 1,437,429 1,535,343 1,641,013 1,639,813 249,469 - 249,469 1,390,344 15% Fringe Benefits 538,583 647,974 711,236 712,436 107,795 - 107,795 604,641 15% Total Personnel 1,976,013 2,183,317 2,352,249 2,352,249 357,264 - 357,264 1,994,985 15% Supplies 108,267 119,758 169,500 174,136 15,411 6,820 22,230 151,906 13% Services & Charges Professional Services 177,400 69,149 182,800 212,456 13,850 56,414 70,263 142,192 33% Printing & Advertising 11,255 10,559 28,305 28,592 176 287 462 28,129 2% Utilities 34,801 31,984 30,667 30,667 5,418 - 5,418 25,249 18% Education & Training 6,873 2,933 5,750 5,750 935 - 935 4,815 16% Travel 6,444 3,826 3,200 3,200 - - - 3,200 0% Repairs & Maintenance 233,178 239,861 412,450 421,097 31,376 3,476 34,851 386,245 8% Interfund Allocations 719,048 814,847 763,484 763,484 127,254 - 127,254 636,230 17% Debt Service Principal 80,098 47,510 124,425 124,425 29,290 - 29,290 95,135 24% Debt Service Interest & Fees 6,144 2,954 9,573 9,573 1,148 - 1,148 8,425 12% Other Services & Charges 177,849 231,636 346,810 367,179 35,771 53,034 88,805 278,374 24% Total Services & Charges 1,453,091 1,455,258 1,907,464 1,966,422 245,216 113,210 358,427 1,607,994 18% Capital 56,567 - - 80,000 - 80,000 80,000 - 100% Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 617,891 200,030 817,921 3,754,885 18% Net Surplus / (Deficit) 363,040 889,988 35,116 (108,478) (502,940) (702,970) Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600 Operational expenditures for the Department of Code Enforcement are tracked in several different funds, each with a separate purpose. See individual fund summaries for more detail. In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into the Code Enforcement Fund (#230). The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into Fund #230. 125 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Urban Development Action Grant Fund Number 410 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 844 361 572 572 37 37 535 6% Other Income 84,104 18,442 21,996 21,996 5,499 5,499 16,497 25% Interfund Transfers In - - - - - - - - Total Revenue 84,948 18,803 22,568 22,568 5,536 5,536 17,032 25% Expenditures by Type Services & Charges Debt Service Principal 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25% Capital - - - - - - - - - Total Expenditures 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25% Net Surplus / (Deficit) 24,948 (21,197) (1,432) (1,432) (464) (464) Beginning Cash Balance 28,919 53,838 32,733 Cash Adjustments (30) 92 - Ending Cash Balance 53,838 32,733 31,301 32,269 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero 126 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Consolidated Building Fund Fund Number 600 Fund Type Enterprise Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Building Department Licenses & Permits 1,646,044 1,304,739 1,772,552 1,772,552 209,289 209,289 1,563,263 12% Fines, Forfeitures, and Fees - 1,140 - - 270 270 (270) - Interest Earnings 54,618 17,782 30,280 30,280 2,485 2,485 27,795 8% Other Income 6,317 422 - - 741 741 (741) - Interfund Transfers In - - - - - - - - Total Building Department 1,706,979 1,324,083 1,802,832 1,802,832 212,786 212,786 1,590,047 12% Total Code Enforcement 2,983,937 - - - - - - - Total Fund Revenue 4,690,916 1,324,083 1,802,832 1,802,832 212,786 212,786 1,590,047 12% Expenditures Building Department Personnel Salaries & Wages 716,916 763,648 828,457 828,457 127,753 - 127,753 700,704 15% Fringe Benefits 273,508 305,840 316,605 316,605 53,992 700 54,692 261,913 17% Total Personnel 990,425 1,069,488 1,145,062 1,145,062 181,745 700 182,445 962,617 16% Supplies 14,307 14,538 16,361 16,361 1,459 17 1,476 14,885 9% Services & Charges Professional Services - 2,411 8,000 8,000 - - - 8,000 0% Printing & Advertising 3,809 336 4,763 4,763 - - - 4,763 0% Education & Training 2,859 2,429 3,500 3,500 219 - 219 3,281 6% Travel 684 - 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 18,871 14,257 25,000 25,000 11,918 - 11,918 13,082 48% Interfund Allocations 252,023 328,799 339,938 339,938 56,658 - 56,658 283,280 17% Debt Service Principal 46,342 41,198 43,021 43,021 16,957 - 16,957 26,064 39% Debt Service Interest & Fees 3,141 2,184 1,358 1,358 449 - 449 909 33% Other Services & Charges 3,948 11,039 17,015 17,465 1,171 - 1,171 16,294 7% Interfund Transfers Out 158,943 - - - - - - - - Total Services & Charges 490,621 402,653 448,595 449,045 87,373 - 87,373 361,673 19% Capital - - - 49,478 - 49,478 49,478 - 100% Total Building Department 1,495,352 1,486,678 1,610,018 1,659,946 270,576 50,195 320,771 1,339,175 19% Total Code Enforcement 3,001,390 - - 23,862 20,691 3,171 23,862 - 100% Total Fund Expenditures 4,496,742 1,486,678 1,610,018 1,683,808 291,267 53,366 344,633 1,339,175 20% Net Surplus / (Deficit) 194,174 (162,595) 192,814 119,024 (78,481) (131,847) Beginning Cash Balance 2,092,204 2,285,733 2,127,056 Cash Adjustments (645) 3,918 - Ending Cash Balance 2,285,733 2,127,056 2,246,080 2,048,905 Cash Reserves Target 1,124,185 371,670 420,952 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operational costs of running the Building Department. The majority of the costs are for Building Department personnel. In 2020, there were two promotions from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding positions they hold, and to be more consistent with similar positions throughout the City. In 2021, a part-time licensing auditor will be added to audit contractor licensees. Starting in 2020, the Code Enforcement Department's budget was moved out of this fund and into its own fund (#230). This fund accounts for the activities of the Building Department. The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County. Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Cash Reserves Target 25% of Annual expenditures 127 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Industrial Revolving Fund Fund Number 754 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - 699,000 7,689,000 - - 7,689,000 0% Other Income 293,958 266,643 244,000 244,000 61,093 61,093 182,907 25% Interfund Transfers In - - - - - - - - Total Revenue 293,958 266,643 943,000 7,933,000 61,093 61,093 7,871,907 1% Expenditures by Type Services & Charges Professional Services 95,223 88,742 429,262 469,262 24,360 36,192 60,552 408,710 13% Other Services & Charges 24,218 15,285 69,298 29,298 186,053 - 186,053 (156,755) 635% Interfund Transfers Out - - - - - - - - - Total Services & Charges 119,441 104,026 498,560 498,560 210,413 36,192 246,604 251,955 49% Capital - - - - - - - - - Total Expenditures 119,441 104,026 498,560 498,560 210,413 36,192 246,604 251,955 49% Net Surplus / (Deficit) 174,517 162,616 444,440 7,434,440 (149,320) (185,511) Beginning Cash Balance 1,632,491 2,078,333 2,406,914 Cash Adjustments 271,325 165,965 - Ending Cash Balance 2,078,333 2,406,914 9,841,354 2,627,414 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on its cash balance. In 2021, revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent. In 2020, the City was awarded a $6.9M Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July 2022. Expenditures are for legal services and administrative & program fees. Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant. Cash Reserves Target No City reserve requirement; there are program requirements 128 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,629 869 3,000 3,000 17 17 2,983 1% Other Income - - - - - - - - Interfund Transfers In 1,715,500 1,716,000 1,716,500 1,716,500 858,000 858,000 858,500 50% Total Revenue 1,720,129 1,716,869 1,719,500 1,719,500 858,017 858,017 861,483 50% Expenditures by Type Services & Charges Debt Service Principal 970,000 1,000,000 1,030,000 1,030,000 510,000 - 510,000 520,000 50% Debt Service Interest & Fees 742,019 712,694 682,819 682,819 344,234 - 344,234 338,585 50% Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,712,019 1,712,694 1,712,819 1,712,819 854,234 - 854,234 858,585 50% Capital - - - - - - - - - Total Expenditures 1,712,019 1,712,694 1,712,819 1,712,819 854,234 - 854,234 858,585 50% Net Surplus / (Deficit) 8,111 4,175 6,681 6,681 3,782 3,782 Beginning Cash Balance 1,726,790 1,734,901 1,739,076 Cash Adjustments - - - Ending Cash Balance 1,734,901 1,739,076 1,745,757 1,742,859 Cash Reserves Target 1,734,901 1,739,076 1,745,757 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Reserve Fund accounts for debt service reserve on the 2015 Smart Streets bond that had a par amount of $25 million. The accounting records are maintained in trustee bank accounts. The trustee bank receives debt service payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). Cash Reserves Target 100% cash reserves per bond covenants 129 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 65 306,537 - - 0 0 - - Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 65 306,537 - - 0 0 - - Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 4,602,119 3,328,966 - 25,681 - - - 25,681 0% Total Expenditures 4,602,119 3,328,966 - 25,681 - - - 25,681 0% Net Surplus / (Deficit)(4,602,054) (3,022,429) - (25,681) 0 0 Beginning Cash Balance 7,650,244 3,048,190 25,762 Cash Adjustments - - - Ending Cash Balance 3,048,190 25,762 80 25,762 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund is expected to be spent down in 2021. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 130 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 8,792 1,623 6,000 6,000 30 30 5,970 0% Other Income - - - - - - - - Interfund Transfers In 1,298,125 1,390,625 1,710,875 1,710,875 744,500 744,500 966,375 44% Total Revenue 1,306,917 1,392,248 1,716,875 1,716,875 744,530 744,530 972,345 43% Expenditures by Type Services & Charges Debt Service Principal 50,000 145,000 475,000 475,000 125,000 - 125,000 350,000 26% Debt Service Interest & Fees 1,248,125 1,245,625 1,235,875 1,235,875 619,500 - 619,500 616,375 50% Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,298,125 1,390,625 1,710,875 1,710,875 744,500 - 744,500 966,375 44% Capital - - - - - - - - - Total Expenditures 1,298,125 1,390,625 1,710,875 1,710,875 744,500 - 744,500 966,375 44% Net Surplus / (Deficit) 8,792 1,623 6,000 6,000 30 30 Beginning Cash Balance 3,452,908 3,461,700 3,463,323 Cash Adjustments - - - Ending Cash Balance 3,461,700 3,463,323 3,469,323 3,463,352 Cash Reserves Target 2,500,000 2,500,000 2,500,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (#436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Cash Reserves Target $2,500,000 minimum 131 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Central Services Fund Number 222 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 3,320 2,511 2,700 2,700 76 76 2,624 3% Charges for Services 7,496,447 6,882,174 8,605,703 8,605,703 1,022,693 1,022,693 7,583,010 12% Interest Earnings 22,362 10,210 15,762 15,762 1,451 1,451 14,311 9% Other Income 5,417,866 84,210 72,000 72,000 3,959 3,959 68,041 5% Interfund Allocation Reimb 610,726 122,143 129,585 129,585 21,615 21,615 107,970 17% Interfund Transfers In - - - - - - - - Total Revenue 13,550,721 7,101,248 8,825,750 8,825,750 1,049,794 1,049,794 7,775,956 12% Expenditures by Division Equipment Services 7,000,441 6,717,945 8,212,671 8,220,259 1,015,054 8,838 1,023,893 7,196,366 12% Central Stores 284,301 26 - - - - - - - Print Shop 160,886 13,844 3,340 3,340 1,670 - 1,670 1,670 50% Radio Shop 230,894 229,304 268,978 268,992 45,020 - 45,020 223,972 17% Building Maintenance 177,588 180,749 206,275 206,275 32,464 - 32,464 173,811 16% Facilities Management 120,439 101,697 157,031 157,031 23,149 - 23,149 133,882 15% Utilities & Services 4,950,465 - - - - - - - - Sustainability 6,002 - - - - - - - - Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 1,117,357 8,838 1,126,196 7,729,701 13% Expenditures by Type Personnel Salaries & Wages 1,920,693 1,795,351 2,079,577 2,079,577 293,647 - 293,647 1,785,930 14% Fringe Benefits 731,886 780,402 892,827 892,827 144,353 - 144,353 748,474 16% Total Personnel 2,652,580 2,575,754 2,972,404 2,972,404 438,001 - 438,001 2,534,404 15% Supplies 4,515,181 3,998,093 4,923,729 4,928,788 539,087 2,774 541,861 4,386,927 11% Services & Charges Professional Services 8,439 7,777 8,500 10,298 1,798 - 1,798 8,500 17% Printing & Advertising 715 863 4,642 4,642 - - - 4,642 0% Utilities 5,013,625 53,701 64,468 64,468 14,244 - 14,244 50,224 22% Education & Training 4,603 9,389 12,050 12,050 701 - 701 11,349 6% Travel 481 - 1,850 1,850 - - - 1,850 0% Repairs & Maintenance 56,339 54,985 51,900 51,900 4,415 5,999 10,414 41,486 20% Interfund Allocations 648,014 306,521 683,462 683,462 113,922 - 113,922 569,540 17% Debt Service Principal 14,248 15,596 3,303 3,303 1,651 - 1,651 1,652 50% Debt Service Interest & Fees 1,029 463 37 37 18 - 18 19 49% Grants & Subsidies 2,434 - - - - - - - - Other Services & Charges 13,329 13,132 16,950 17,695 3,521 66 3,586 14,109 20% Interfund Transfers Out - 207,293 105,000 105,000 - - - 105,000 0% Total Services & Charges 5,763,256 669,719 952,162 954,705 140,270 6,065 146,335 808,371 15% Capital - - - - - - - - - Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 1,117,357 8,838 1,126,196 7,729,702 13% Net Surplus / (Deficit) 619,705 (142,319) (22,545) (30,147) (67,563) (76,402) Beginning Cash Balance 1,003,425 1,455,158 1,209,079 Cash Adjustments (167,972) (103,760) - Ending Cash Balance 1,455,158 1,209,079 1,178,932 1,255,799 Cash Reserves Target 798,055 724,357 885,590 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2020, two costs centers were discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest payments on two commercial-grade printers, to be paid off in 2021. In 2020, the City changed its for accounting for electric and natural gas utilities expenses. Prior to 2020, the Central Services Fund (#222) paid for all of the City's utilities and allocated it back to departments. Starting in 2020, the allocation was discontinued and the expenses were charged directly to departments. The remaining utility expense budget left in this fund is for the utilities for the Central Services facilities. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Interfund transfers out of the this fund to the capital fund (#224) are sufficient to cover the budgeted capital purchases. This fund tracks the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division. • Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers. • Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. • Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. • Facilities Management is funded by an allocation. • This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 10% of Annual expenditures, excluding utility accounting 132 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Central Services Capital Fund Number 224 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,218 50 50 50 31 31 19 62% Other Income - 7,268 - - - - - - Interfund Transfers In - 207,293 105,000 105,000 - - 105,000 0% Total Revenue 3,218 214,611 105,050 105,050 31 31 105,019 0% Expenditures by Type Supplies 4,718 5,501 - - - - - - - Services & Charges Repairs & Maintenance 63,060 15,267 25,000 42,442 7,500 8,012 15,512 26,930 37% Debt Service Principal 3,881 - 7,888 7,888 - - - 7,888 0% Debt Service Interest & Fees 365 - 603 603 - - - 603 0% Interfund Transfers Out - - - - - - - - - Total Services & Charges 67,305 15,267 33,491 50,933 7,500 8,012 15,512 35,421 30% Capital 77,795 189,582 68,500 77,279 - 77,128 77,128 151 100% Total Expenditures 149,818 210,349 101,991 128,212 7,500 85,140 92,640 35,572 72% Net Surplus / (Deficit) (146,601) 4,262 3,059 (23,162) (7,469) (92,609) Beginning Cash Balance 168,196 21,921 26,221 Cash Adjustments 326 38 - Ending Cash Balance 21,921 26,221 3,059 26,252 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the capital expenditures of the Central Services Division. This fund receives transfers from the Central Services Operating Fund (#222). Transfers typically match the budgeted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. The repair & maintenance budget covers annual maintenance of the CNG stations and radio tower inspections. The debt service principal and interest budget is for the capital lease payments. Equipment purchased through a capital lease is typically paid off over 5 years. In 2021, $68,500 is forecasted for the purchase of six (6) mobile column lifts. The lifts are used by Central Services to lift up vehicles in order to perform repairs and maintenance. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 133 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Liability Insurance Fund Number 226 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 117,720 54,492 47,685 47,685 7,096 7,096 40,589 15% Other Income 989,555 1,626,433 2,000 2,000 634 634 1,366 32% Interfund Allocation Reimb 3,944,597 2,914,500 3,265,000 3,265,000 544,140 544,140 2,720,860 17% Interfund Transfers In - 49,087 - - - - - - Total Revenue 5,051,872 4,644,513 3,314,685 3,314,685 551,870 551,870 2,762,815 17% Expenditures by Division Safety/Risk Management 232,240 151,479 63,924 67,374 4,263 3,537 7,800 59,574 12% Liability Insurance 677,290 761,414 895,000 895,000 26,242 21,975 48,217 846,783 5% Business Insurance 742,777 622,434 1,865,000 2,515,835 59,275 95,023 154,298 2,361,536 6% Workers' Compensation 1,479,416 1,211,428 1,267,000 1,273,753 156,910 42,854 199,764 1,073,989 16% Catastrophic Events 650,224 910,806 - 40,321 23,052 209,268 232,321 (192,000) 576% Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 269,743 372,657 642,400 4,149,882 13% Expenditures by Type Personnel Salaries & Wages 152,168 116,402 - - - - - - - Fringe Benefits 61,226 46,090 - - - - - - - Other Personnel Costs 33,353 17,308 42,000 48,753 3,437 6,854 10,291 38,462 21% Total Personnel 246,747 179,800 42,000 48,753 3,437 6,854 10,291 38,462 21% Supplies 51,453 1,988 9,000 9,000 113 87 200 8,800 2% Services & Charges Professional Services 521,468 420,313 990,000 740,835 35,463 131,023 166,486 574,349 22% Printing & Advertising - - - - - - - - - Education & Training 29,927 6,285 30,000 27,000 - - - 27,000 0% Travel 3,245 356 3,000 3,000 - - - 3,000 0% Repairs & Maintenance 31,110 2,119 - 905,850 546 3,450 3,996 901,854 0% Interfund Allocations 144,621 77,446 21,624 21,624 3,604 - 3,604 18,020 17% Insurance 2,010,853 1,840,034 1,845,000 1,845,000 167,715 21,975 189,690 1,655,310 10% Other Services & Charges 169,766 218,415 1,150,300 1,150,900 35,813 - 35,813 1,115,087 3% Interfund Transfers Out - - - - - - - - - Total Services & Charges 2,910,989 2,564,968 4,039,924 4,694,209 243,140 156,448 399,588 4,294,620 9% Capital 572,758 910,806 - 40,321 23,052 209,268 232,321 (192,000) 576% Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 269,743 372,657 642,400 4,149,882 13% Net Surplus / (Deficit) 1,269,925 986,951 (776,239) (1,477,597) 282,127 (90,530) Beginning Cash Balance 3,696,778 4,961,426 5,956,858 Cash Adjustments (5,277) 8,481 - Ending Cash Balance 4,961,426 5,956,858 4,479,260 6,301,628 Cash Reserves Target 1,890,973 1,828,781 2,396,141 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital expenditures budgeted in 2018, 2019, and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage. In 2021, all personnel costs previously budgeted in this fund will be moved to the General Fund (#101). -- One full-time Paralegal position will be budgeted for in the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position focuses on liability and workers' comp related matters. -- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position will be transferred to Human Resources. This will result in a substantial decrease to the budget for the Safety & Risk division. The remaining budget will be for active shooter training, miscellaneous safety supplies, other safety training, and membership fees for professional associations. This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk division. This fund is managed by the Department of Administration & Finance. Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. Safety & Risk costs are allocated based on departments' budgeted positions. Liability and worker's compensation costs are allocated based on two-year claims history. Business insurance costs are allocated based on net book value of departments' capital assets. When this fund has sufficient reserves, allocations to departments may decrease. Insurance claim reimbursements are also received in this fund. Cash Reserves Target 50% of Annual expenditures 134 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name IT / Innovation / 311 Call Center Fund Number 279 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Allocation Reimb 7,991,331 6,656,930 9,129,846 9,129,846 1,521,636 1,521,636 7,608,210 17% Charges for Services 92,585 111,796 - - - - - - Other Income 66,798 53,757 77,647 77,647 19,979 19,979 57,668 26% Donations - - - - - - - - Interest Earnings 67,048 21,431 5,000 5,000 2,572 2,572 2,428 51% Interfund Transfers In - - - - - - - - Total Revenue 8,217,762 6,843,915 9,212,493 9,212,493 1,544,187 1,544,187 7,668,306 17% Expenditures by Division 311 Call Center 519,646 551,515 578,572 579,563 92,113 191 92,304 487,259 16% Innovation & Technology 7,348,706 7,324,325 8,618,830 9,852,275 1,586,429 1,764,146 3,350,575 6,501,700 34% Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 1,678,542 1,764,337 3,442,879 6,988,959 33% Expenditures by Type Personnel Salaries & Wages 1,689,240 1,844,342 1,996,316 1,996,316 297,693 - 297,693 1,698,623 15% Fringe Benefits 569,382 708,812 752,106 752,106 115,473 - 115,473 636,633 15% Total Personnel 2,258,622 2,553,154 2,748,422 2,748,422 413,166 - 413,166 2,335,256 15% Supplies 169,850 130,511 420,750 460,549 47,603 33,216 80,819 379,729 18% Services & Charges Professional Services 1,065,128 1,058,605 705,800 1,639,975 52,137 798,867 851,004 788,971 52% Printing & Advertising 5,181 1,005 5,150 5,150 - - - 5,150 0% Education & Training 22,957 9,162 57,900 62,307 2,807 3,600 6,407 55,900 10% Travel 32,456 7,385 27,110 27,110 - - - 27,110 0% Repairs & Maintenance 2,975,430 3,021,127 4,043,305 4,287,912 922,616 844,334 1,766,949 2,520,963 41% Interfund Allocations 6,785 5,911 891 891 151 - 151 740 17% Debt Service Principal 391,117 606,922 817,277 817,277 158,178 - 158,178 659,099 19% Debt Service Interest & Fees 52,924 59,675 76,973 76,973 12,313 - 12,313 64,660 16% Grants & Subsidies - - - - - - - - - Other Services & Charges 287,902 422,383 293,824 305,272 69,571 84,320 153,891 151,381 50% Interfund Transfers Out 600,000 - - - - - - - - Total Services & Charges 5,439,880 5,192,174 6,028,230 7,222,868 1,217,773 1,731,121 2,948,894 4,273,974 41% Capital - - - - - - - - - Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 1,678,542 1,764,337 3,442,879 6,988,959 33% Net Surplus / (Deficit) 349,410 (1,031,925) 15,091 (1,219,345) (134,355) (1,898,692) Beginning Cash Balance 2,758,297 3,108,342 2,125,192 Cash Adjustments 636 48,775 - Ending Cash Balance 3,108,342 2,125,192 905,847 2,354,471 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the County Option Income Tax (COIT) Fund (#404) to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots. Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217). Technology Resource Center (opened during 2019): Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. This fund receives revenue in the form of a fixed cost interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. For 2020, the allocation to departments was less than the Department of Innovation & Technology's 2020 expenses, thus spending down the cash reserves in this fund. This fund does not need to carry high cash reserves because it's budget is fully allocated each year. This internal service fund tracks the revenues and expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The 311 Call Center was established to handle resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. Starting in 2017, IT Dept costs were moved to this fund. The IT Dept provides technical services to the various departments within the City. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Cash Reserves Target No reserve requirement 135 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Self-Funded Employee Benefits Fund Number 711 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 13,344,016 15,885,258 15,997,883 15,997,883 2,634,485 2,634,485 13,363,398 16% Other Income 397,653 373,523 385,000 385,000 340,848 340,848 44,152 89% Interest Earnings 288,858 89,646 68,169 68,169 12,159 12,159 56,010 18% Interfund Transfers In - - - - - - - - Total Revenue 14,030,527 16,348,427 16,451,052 16,451,052 2,987,491 2,987,491 13,463,560 18% Expenditures by Subdivision Health Insurance 15,517,230 14,472,911 17,294,188 17,307,987 2,278,142 90,894 2,369,037 14,938,951 14% Workplace Wellness Clinic 1,108,117 996,006 1,169,308 1,337,441 223,617 755,118 978,735 358,706 73% Employee Wellness 86,863 76,048 91,160 94,974 12,633 41,541 54,174 40,800 57% Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 2,514,392 887,553 3,401,945 15,338,457 18% Expenditures by Type Personnel Other Personnel Costs 14,704,500 13,740,971 16,472,430 16,476,543 2,105,821 41,705 2,147,526 14,329,017 13% Total Personnel 14,704,500 13,740,971 16,472,430 16,476,543 2,105,821 41,705 2,147,526 14,329,017 13% Supplies 198,245 131,045 150,000 150,000 9,529 - 9,529 140,471 6% Services & Charges Professional Services 1,163,954 1,083,611 1,198,308 1,379,941 229,534 845,848 1,075,383 304,559 78% Printing & Advertising - - 100 100 - - - 100 0% Insurance 632,597 587,028 732,318 732,318 169,425 - 169,425 562,893 23% Other Services & Charges 12,913 2,309 1,500 1,500 84 - 84 1,416 6% Interfund Transfers Out - - - - - - - - - Total Services & Charges 1,809,464 1,672,948 1,932,226 2,113,859 399,043 845,848 1,244,891 868,968 59% Capital - - - - - - - - - Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 2,514,392 887,553 3,401,945 15,338,456 18% Net Surplus / (Deficit) (2,681,683) 803,462 (2,103,604) (2,289,350) 473,099 (414,454) Beginning Cash Balance 11,997,127 9,277,319 10,143,060 Cash Adjustments (38,125) 62,279 - Ending Cash Balance 9,277,319 10,143,060 7,853,710 10,630,342 Cash Reserves Target 4,178,052 3,886,241 4,685,100 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. This fund accounts for insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee and public safety retiree health insurance premiums. During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments, thus reducing this fund's revenue substantially in order to spend down cash reserves. Cash Reserves Target 25% of Annual expenditures 136 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Unemployment Compensation Fund Number 713 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - 6,899 19,419 19,419 1,099 1,099 18,320 6% Interest Earnings 5,213 1,187 1,335 1,335 34 34 1,301 3% Interfund Transfers In - - - - - - - - Total Revenue 5,213 8,087 20,754 20,754 1,133 1,133 19,621 5% Expenditures by Type Personnel Other Personnel Costs 32,957 157,449 55,000 55,000 19,369 - 19,369 35,631 35% Total Personnel 32,957 157,449 55,000 55,000 19,369 - 19,369 35,631 35% Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 32,957 157,449 55,000 55,000 19,369 - 19,369 35,631 35% Net Surplus / (Deficit) (27,744) (149,363) (34,246) (34,246) (18,236) (18,236) Beginning Cash Balance 208,514 180,911 31,859 Cash Adjustments 141 310 - Ending Cash Balance 180,911 31,859 (2,387) 13,623 Cash Reserves Target 8,239 39,362 13,750 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. This fund charges an allocation to departments through payroll to cover the cost of unemployment claims paid. In November 2016, the charge was suspended due to the fund's high cash reserves. In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims. The 2021 allocation is 0.03%. All unemployment claims and outplacement services for all departments are paid through this fund. Claims have remained fairly low in recent years, but in 2020 claims increase substantially due to the COVID-19 pandemic. Cash Reserves Target 25% of Annual expenditures 137 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Parental Leave Fund Fund Number 714 Fund Type Internal Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 166,529 244,090 257,209 257,209 38,816 38,816 218,393 15% Interest Earnings 937 751 540 540 190 190 350 35% Interfund Transfers In - - - - - - - - Total Revenue 167,466 244,841 257,749 257,749 39,006 39,006 218,743 15% Expenditures by Type Personnel Salaries & Wages 186,085 119,938 253,846 253,846 18,186 - 18,186 235,660 7% Total Personnel 186,085 119,938 253,846 253,846 18,186 - 18,186 235,660 7% Supplies - - - - - - - - - Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures 186,085 119,938 253,846 253,846 18,186 - 18,186 235,660 7% Net Surplus / (Deficit) (18,618) 124,903 3,903 3,903 20,820 20,820 Beginning Cash Balance 51,126 32,563 157,521 Cash Adjustments 55 56 - Ending Cash Balance 32,563 157,521 161,424 178,342 Cash Reserves Target 14,887 9,595 20,308 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the models of other progressive, best-in-class employers. The program is funded by an allocation to departments charged through payroll. In 2021, the allocation will be 0.35% of full-time wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage. Cash Reserves Target 8% of Annual expenditures - one month reserve 138 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Rainy Day Fund Number 102 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 289,770 94,111 146,696 146,696 12,833 12,833 133,863 9% Total Revenue 289,770 94,111 146,696 146,696 12,833 12,833 133,863 9% Total Expenditures - - - - - - - - - Net Surplus / (Deficit)289,770 94,111 146,696 146,696 12,833 12,833 Beginning Cash Balance 10,439,531 10,733,474 10,845,986 Cash Adjustments 4,173 18,401 - Ending Cash Balance 10,733,474 10,845,986 10,992,682 10,858,819 Cash Reserves Target 8,591,175 8,998,791 8,206,983 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011. 3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers Cash Reserves Target 139 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Gift, Donation, Bequest Fund Number 217 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 13,279 7,284 5,630 5,630 1,185 1,185 4,445 21% Wayfinding Signage Project 100,000 - - - - - - - Bloomberg Mayors Challenge 274,000 404,000 322,506 322,506 - - 322,506 0% Human Rights Scholarship Prog.91,517 8,370 18,000 18,000 - - 18,000 0% AEP Grant (Office of Sustainab.)- 41,000 - - - - - - Historic Preservation 183 196 - - 21 21 (21) - Milton Trust Energy Grant 125,000 100,000 125,000 125,000 - - 125,000 0% Code Enforce - 55,000 - - - - - - Animal Resource Center Donations 41,996 49,603 25,000 25,000 3,519 3,519 21,481 14% Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100% Total Revenue 745,975 765,453 496,136 596,136 104,724 104,724 491,411 18% Expenditures by Project Wayfinding Signage Project 53,988 56,258 - 35,186 - 35,186 35,186 - 100% Bloomberg Mayors Challenge 127,296 313,871 322,506 556,795 50,901 243,282 294,183 262,613 53% Human Rights Scholarship Prog.19,310 6,655 28,150 28,150 - - - 28,150 0% Bike Signage - - 2,500 2,500 - - - 2,500 0% Historic Preservation Commiss.- - 5,000 5,000 - - - 5,000 0% Milton Trust Energy Grant 2,600 61,608 125,000 139,900 7,400 7,500 14,900 125,000 11% Animal Resource Center 38,658 14,902 35,000 38,574 - 3,574 3,574 35,000 9% Pokagon Band Donation - - - - - - - - - Total Expenditures 241,853 453,294 518,156 806,105 58,301 289,542 347,843 458,263 43% Expenditures by Type Supplies - - 5,000 5,000 - - - 5,000 0% Services & Charges Professional Services 218,362 382,631 344,806 615,855 50,901 280,042 330,943 284,913 54% Printing & Advertising 3,479 6,650 21,650 21,650 - - - 21,650 0% Repairs & Maintenance 4,181 64,008 135,000 151,900 7,400 9,500 16,900 135,000 11% Grants & Subsidies 15,831 - 9,000 9,000 - - - 9,000 0% Other Services & Charges - 5 2,700 2,700 - - - 2,700 0% Total Services & Charges 241,853 453,294 513,156 801,105 58,301 289,542 347,843 453,263 43% Total Expenditures 241,853 453,294 518,156 806,105 58,301 289,542 347,843 458,263 43% Net Surplus / (Deficit) 504,122 312,160 (22,020) (209,969) 46,423 (243,119) Beginning Cash Balance 164,817 668,273 981,455 Cash Adjustments (665) 1,022 - Ending Cash Balance 668,273 981,455 771,485 1,043,073 Cash Reserves Target - - - Fund Purpose: Explanation of Donation Sources and Uses: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to the South Bend Animal Resource Center are held in this fund. Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023. Pokagon Band (2019-2021) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project - In 2019, the City received $100,000 from Bloomberg Philanthropies, the first installment of a three-year Mayors Challenge commitment from Bloomberg. - In 2019, the Human Rights Scholarship Program was moved into this fund. Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older with home repairs. Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation- as-a-benefit program which will continue to scale across the South Bend region and other similar geographies Cash Reserves Target No reserve requirement 140 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Loss Recovery Fund Number 227 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 16,668 5,076 5,536 5,536 569 569 4,967 10% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 16,668 5,076 5,536 5,536 569 569 4,967 10% Expenditures by Type Services & Charges Professional Services 1,211 - - - - - - - - Other Services & Charges 36,100 130,370 - 69,630 69,630 - 69,630 - 100% Interfund Transfers Out - - - - - - - - - Total Services & Charges 37,311 130,370 - 69,630 69,630 - 69,630 - 100% Capital - - - - - - - - - Total Expenditures 37,311 130,370 - 69,630 69,630 - 69,630 - 100% Net Surplus / (Deficit)(20,643) (125,295) 5,536 (64,094) (69,060) (69,060) Beginning Cash Balance 625,798 605,471 481,214 Cash Adjustments 315 1,038 - Ending Cash Balance 605,471 481,214 417,120 412,154 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects related to environmental cleanup. At this time, the only revenue comes from interest earned on the fund's cash balance. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. Cash Reserves Target No reserve requirement 141 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Human Rights Federal Grant Fund Number 258 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 247,060 167,100 143,200 68,200 - - 68,200 0% Charges for Services - 8,500 - 75,000 2,500 2,500 72,500 3% Interest Earnings 12,491 1,540 - - 564 564 (564) - Other Income 312 - 2,050 2,050 - - 2,050 0% Interfund Transfers In - - - - - - - - Total Revenue 259,863 177,140 145,250 145,250 3,064 3,064 142,186 2% Expenditures by Subdivision General 76,493 19,061 3,000 3,000 - - - 3,000 0% EEOC 103,333 100,391 125,846 125,846 11,797 21,500 33,297 92,549 26% HUD 87,503 93,473 102,746 102,746 46,469 1,500 47,969 54,777 47% Total Expenditures 267,329 212,926 231,592 231,592 58,266 23,000 81,266 150,326 35% Expenditures by Type Personnel Salaries & Wages 119,255 124,770 126,000 126,000 19,258 - 19,258 106,742 15% Fringe Benefits 35,042 38,541 47,692 47,692 6,128 - 6,128 41,564 13% Total Personnel 154,296 163,311 173,692 173,692 25,386 - 25,386 148,306 15% Supplies 1,330 1,724 2,000 2,000 - - - 2,000 0% Services & Charges Professional Services 21,691 24,667 27,800 27,800 - 20,000 20,000 7,800 72% Printing & Advertising - 16,215 4,000 5,400 - 2,300 2,300 3,100 43% Education & Training 3,709 5,960 3,500 4,700 1,580 - 1,580 3,120 34% Travel 9,201 - 15,300 13,800 - 700 700 13,100 5% Grants & Subsidies - - - - - - - - - Other Services & Charges 607 1,049 5,300 4,200 31,300 - 31,300 (27,100) 745% Interfund Transfers Out 76,493 - - - - - - - - Total Services & Charges 111,703 47,891 55,900 55,900 32,880 23,000 55,880 20 100% Capital - - - - - - - - - Total Expenditures 267,329 212,926 231,592 231,592 58,266 23,000 81,266 150,326 35% Net Surplus / (Deficit) (7,467) (35,786) (86,342) (86,342) (55,202) (78,202) Beginning Cash Balance 528,434 521,051 486,159 Cash Adjustments 84 893 - Ending Cash Balance 521,051 486,159 399,817 430,957 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund tracks the portion of the Human Rights division that is funded by the federal government. This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). In 2020, both the Employment Manager and the Housing Manager became Director of Employment and Director of Housing. In 2020, not all partnership funds were able to be encumbered and thus brought forward. As a result, there is a reduction fo approx. $22,000 in expenditures being budgeted for 2021. 142 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name COVID-19 Response Fund Number 264 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 5,086,138 - - 253,507 253,507 (253,507) - Other Income - - - - - - - - Interfund Transfers In - 1,000,000 - - - - - - Total Revenue - 6,086,138 - - 253,507 253,507 (253,507) - Expenditures by Type Personnel Other Personnel Costs - - - - - - - - - Total Personnel - - - - - - - - - Supplies - 252,665 - 18,587 34,745 14,690 49,435 (30,847) 266% Services & Charges Professional Services - 7,058 - 644 - 644 644 - 100% Printing & Advertising - 19,717 - - 8,317 2,160 10,477 (10,477) - Utilities - - - - - - - - - Education & Training - - - - - - - - - Travel - - - - - - - - - Repairs & Maintenance - 2,016 - - - - - - - Interfund Allocations - - - - - - - - - Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Grants & Subsidies - 2,349,076 - 2,255,827 665,705 1,641,192 2,306,897 (51,069) 102% Insurance - - - - - - - - - Other Services & Charges - 54,452 - 29,800 13,059 26,400 39,459 (9,659) 132% Interfund Transfers Out - 3,348,292 - - - - - - - Total Services & Charges - 5,780,610 - 2,286,271 687,081 1,670,395 2,357,476 (71,205) 103% Capital - - - - - - - - - Total Expenditures - 6,033,275 - 2,304,858 721,826 1,685,085 2,406,911 (102,052) 104% Net Surplus / (Deficit)- 52,864 - (2,304,858) (468,319) (2,153,403) Beginning Cash Balance - - 53,214 Cash Adjustments - 350 - Ending Cash Balance - 53,214 (2,251,644) (320,290) Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic. This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG). Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages. In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund. 143 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name County Option Income Tax Fund Number 404 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 12,879,847 13,764,809 11,378,106 11,378,106 2,152,143 2,152,143 9,225,964 19% Intergov./ Grants 12,500 - - - - - - - Interest Earnings 348,410 111,181 147,313 147,313 15,841 15,841 131,472 11% Debt Proceeds - 2,262,160 - - - - - - Donations 5,000 - - - - - - - Other Income 83,772 361,924 24,000 24,000 74,972 74,972 (50,972) 312% Interfund Transfers In 927,077 - - - - - - - Total Revenue 14,256,606 16,500,074 11,549,419 11,549,419 2,242,955 2,242,955 9,306,464 19% Expenditures by Activity General City 1,684,386 2,263,417 4,268,835 4,384,556 856,644 334,751 1,191,395 3,193,161 27% Finance 22,973 - - - - - - - - Legal Dept 10,400 3,441 15,000 15,000 - - - 15,000 0% Information Technology 1,375,412 1,579,347 - 99,597 11,200 88,397 99,597 - 100% Police Programs and Grants 40,000 40,000 40,000 40,000 40,000 - 40,000 - 100% Police Other 1,618,739 2,096,734 2,000,329 3,555,571 571,315 38,080 609,395 2,946,176 17% Fire Other 926,579 - - - - - - - - Vacant & Abandoned Houses 380,612 232,822 400,000 838,415 - 64,815 64,815 773,600 8% Community Investment 1,083,688 357,659 - 843,144 8,400 825,016 833,416 9,727 99% Park Maintenance 751,050 1,778,605 1,658,225 1,688,283 342,572 - 342,572 1,345,711 20% Engineering 207,469 88,137 260,000 380,832 26,424 102,709 129,132 251,700 34% Streets 1,978,142 2,899,656 - 5,179 - 5,179 5,179 - 100% Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 250,000 - 250,000 1,250,000 17% Local Roads & Streets - - - - - - - - - Street Signals & Lighting 1,729,535 1,501,835 1,585,820 1,585,820 237,697 - 237,697 1,348,123 15% Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 2,344,252 1,458,947 3,803,198 11,133,198 25% Expenditures by Type Supplies 207,469 92,245 200,000 320,832 26,124 102,709 128,832 192,000 40% Services & Charges Professional Services 1,675,224 1,681,956 75,000 279,016 11,500 192,816 204,316 74,700 73% Printing & Advertising - 500 - - - - - - - Utilities 1,729,535 1,501,835 1,585,820 1,585,820 237,697 - 237,697 1,348,123 15% Repairs & Maintenance 725,734 756,305 762,271 762,271 221,727 - 221,727 540,544 29% Interfund Allocations 8,631 8,633 9,753 9,753 1,623 - 1,623 8,130 17% Debt Service Principal 1,557,180 1,364,172 1,906,509 1,906,509 522,794 - 522,794 1,383,715 27% Debt Service Interest & Fees 90,721 59,809 93,820 93,820 18,839 - 18,839 74,981 20% Grants & Subsidies 1,318,244 397,553 335,991 1,020,291 114,952 905,259 1,020,211 80 100% Other Services & Charges 1,009,336 1,292,054 1,338,649 1,829,603 410,648 80,567 491,215 1,338,388 27% Interfund Transfers Out 4,764,329 6,361,491 5,420,396 5,420,396 745,066 - 745,066 4,675,330 14% Total Services & Charges 12,878,933 13,424,307 11,528,209 12,907,479 2,284,846 1,178,642 3,463,488 9,443,991 27% Capital 222,583 825,101 - 1,708,085 33,282 177,596 210,878 1,497,207 12% Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 2,344,252 1,458,947 3,803,198 11,133,198 25% Net Surplus / (Deficit) 947,621 2,158,421 (178,790) (3,386,977) (101,297) (1,560,244) Beginning Cash Balance 11,770,743 12,724,697 14,902,237 Cash Adjustments 6,333 19,120 - Ending Cash Balance 12,724,697 14,902,237 11,515,260 15,038,865 Cash Reserves Target 6,654,492 7,170,827 7,468,198 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund (#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2021, Department of Community Investment (DCI) activities formerly paid out of this fund were moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. This fund accounts for the receipt and expense of County Option Income Tax (COIT). County Option Income Tax (COIT) revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 50% of Annual expenditures 144 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Cumulative Capital Development Fund Number 406 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 455,002 433,812 411,061 411,061 - - 411,061 0% Intergov./ Shared Revenues 40,353 40,795 5,364 5,364 - - 5,364 0% Interest Earnings 9,852 765 1,053 1,053 193 193 860 18% Interfund Transfers In - - - - - - - - Total Revenue 505,207 475,372 417,478 417,478 193 193 417,285 0% Expenditures by Type Services & Charges Debt Service Principal 498,598 484,511 370,109 370,109 52,290 - 52,290 317,819 14% Debt Service Interest & Fees 40,678 31,998 25,590 25,590 2,771 - 2,771 22,819 11% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 539,276 516,510 395,699 395,699 55,061 - 55,061 340,638 14% Capital 271,112 12,970 - 1,419 - 1,419 1,419 - 100% Total Expenditures 810,388 529,479 395,699 397,118 55,061 1,419 56,480 340,638 14% Net Surplus / (Deficit) (305,181) (54,108) 21,779 20,360 (54,868) (56,287) Beginning Cash Balance 528,040 223,617 169,893 Cash Adjustments 758 383 - Ending Cash Balance 223,617 169,893 190,253 115,025 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85). This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). 2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park. Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle. Due to declining cash reserves in this fund, the police vehicle capital lease- purchases for 2020 through 2023 will be funded by the County Option Income Tax Fund (#404). This fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 145 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Cumulative Capital Improvement Fund Number 407 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 231,026 219,253 226,548 226,548 - - 226,548 0% Interest Earnings 14,444 5,369 7,058 7,058 795 795 6,263 11% Other Income 25,000 18,750 25,000 25,000 - - 25,000 0% Interfund Transfers In - - - - - - - - Total Revenue 270,470 243,373 258,606 258,606 795 795 257,811 0% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - 250,000 262,145 262,145 43,695 - 43,695 218,450 17% Total Services & Charges - 250,000 262,145 262,145 43,695 - 43,695 218,450 17% Capital 28,000 6,770 - - - - - - - Total Expenditures 28,000 256,770 262,145 262,145 43,695 - 43,695 218,450 17% Net Surplus / (Deficit) 242,470 (13,397) (3,539) (3,539) (42,900) (42,900) Beginning Cash Balance 446,760 689,015 676,798 Cash Adjustments (215) 1,181 - Ending Cash Balance 689,015 676,798 673,259 633,898 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. (Ordinance no. 4832-66) This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. In 2020, $180,000 was budgeted for Department of Community Investment activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets Transportation project. In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. In 2021, $262,145 is budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Department of Venues, Parks & Arts. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero 146 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Economic Development Income Tax Fund Number 408 Fund Type Special Revenue Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 12,474,651 13,405,714 11,040,237 11,040,237 2,108,432 2,108,432 8,931,805 19% Intergov./ Grants - 12,500 50,000 50,000 - - 50,000 0% Fines, Forfeitures, and Fees 354,660 354,660 - - - - - - Interest Earnings 463,996 163,880 197,890 197,890 22,666 22,666 175,224 11% Other Income 160,625 153,272 150,000 150,000 - - 150,000 0% Interfund Transfers In 178,534 - 950,000 950,000 - - 950,000 0% Total Revenue 13,632,466 14,090,026 12,388,127 12,388,127 2,131,097 2,131,097 10,257,029 17% Expenditures by Activity General City 19,365 1,076,233 - - - - - - - PSAP 2,818,011 2,966,021 3,048,498 3,048,498 250,969 2,395,187 2,646,156 402,342 87% Code Enforcement 2,364,559 2,973,805 2,874,081 2,874,081 - - - 2,874,081 0% Animal Resource Center 845,841 891,414 915,549 915,549 - - - 915,549 0% Community Investment 4,225,555 3,829,468 5,490,143 9,124,913 431,185 3,406,140 3,837,325 5,287,588 42% 2015 Park Bond 410,020 376,689 377,007 377,007 62,949 - 62,949 314,058 17% 2018 Zoo Bond 214,487 320,900 324,100 324,100 175,550 - 175,550 148,550 54% Streets 445,439 35,749 - 18,812 - 18,812 18,812 - 100% Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 920,653 5,820,139 6,740,792 9,942,168 40% Expenditures by Type Services & Charges Professional Services 3,267,745 2,883,244 3,009,226 3,761,599 258,435 3,138,914 3,397,349 364,250 90% Printing & Advertising 350 404 45,000 45,000 - - - 45,000 0% Utilities 3,274 42,523 51,000 51,000 9,267 - 9,267 41,733 18% Repairs & Maintenance 626,634 209,536 137,000 156,462 570 19,335 19,905 136,557 13% Debt Service Principal 100,000 301,441 314,344 314,344 123,587 - 123,587 190,757 39% Debt Service Interest & Fees 115,237 219,669 210,028 210,028 85,188 - 85,188 124,840 41% Grants & Subsidies 975,685 1,220,570 3,050,000 5,785,348 312,665 2,593,983 2,906,648 2,878,700 50% Other Services & Charges 221 1,603 - - - - - - - Interfund Transfers Out 5,826,360 7,586,290 6,062,780 6,062,780 87,949 - 87,949 5,974,831 1% Total Services & Charges 10,915,507 12,465,279 12,879,378 16,386,561 877,661 5,752,232 6,629,893 9,756,668 40% Capital 427,769 5,000 150,000 296,399 42,992 67,908 110,899 185,500 37% Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 920,653 5,820,139 6,740,792 9,942,168 40% Net Surplus / (Deficit) 2,289,191 1,619,747 (641,251) (4,294,833) 1,210,444 (4,609,695) Beginning Cash Balance 15,097,440 17,389,466 19,044,274 Cash Adjustments 2,835 35,061 - Ending Cash Balance 17,389,466 19,044,274 14,749,441 20,277,756 Cash Reserves Target 5,671,638 6,235,140 8,341,480 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds, and the 2018 Zoo Bonds. This fund also provides operating subsidies (budgeted as interfund transfers out) for the Department of Community Investment (DCI) administration (Fund #211) and the Department of Code Enforcement (Fund #219 & #230). These departments do not collect enough revenue to support their operations so the City makes up the difference with income tax dollars. It also funds various community and economic development initiatives administered by the Department of Community Investment (DCI). 2021 DCI budgeted expenditures in this fund include: Business Development - $500k for workforce development, $250k for small business assistance, $115k for the South Bend Chamber of Commerce | Neighborhoods - $650k for homeless strategy, $350k for the home repair program | Engagement - $175k for neighborhood organization support, $25k for Love Your Block mini-grant program | Planning - $500k for neighborhood development, $150k for neighborhood development assistance, $35k for West Side Main Streets, $150k for development of two neighborhood plans, $50k for the Portage Elwood neighborhood plan, $100k for the Complete Streets Transportation projects |Property - $50k for appraisals, $100k for surveys, $203k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. This fund is a source of bonding capacity for the City and efforts are made to keep significant cash reserves in order to receive a higher credit rating and lower interest rates. This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. Cash Reserves Target 50% of Annual expenditures 147 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Equipment/Vehicle Leasing Fund Number 750 Fund Type Capital Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 16,783 682 - - 3 3 (3) - Debt Proceeds 1,472,985 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 1,489,768 682 - - 3 3 (3) - Expenditures by Type Services & Charges Debt Service Principal 91,941 355,128 - - - - - - - Debt Service Interest & Fees 9,172 12,324 - - - - - - - Other Services & Charges 250 - - - - - - - - Interfund Transfers Out - 1,752 - - - - - - - Total Services & Charges 101,364 369,204 - - - - - - - Capital 3,313,965 300,278 - - - - - - - Total Expenditures 3,415,328 669,482 - - - - - - - Net Surplus / (Deficit)(1,925,560) (668,800) - - 3 3 Beginning Cash Balance 2,942,035 1,016,476 347,680 Cash Adjustments 1 3 - Ending Cash Balance 1,016,476 347,680 347,680 347,683 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital lease fund - spend down to zero This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the provision by the City of a proper claim form and invoice. All expenditures in this fund are approved by the Board of Public Works before they are submitted to the trustee bank for payment. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in individual departments. Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used after the proceeds remaining in this fund are fully spent. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined. 148 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name South Bend Redevelopment Authority Fund Number 752 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 6,383 2,351 4,500 4,500 10 10 4,490 0% Interfund Transfers In 2,867,378 2,870,500 2,866,000 2,866,000 1,236,500 1,236,500 1,629,500 43% Total Revenue 2,873,761 2,872,851 2,870,500 2,870,500 1,236,510 1,236,510 1,633,990 43% Expenditures by Type Services & Charges Debt Service Principal 1,725,000 1,790,000 1,850,000 1,850,000 750,000 - 750,000 1,100,000 41% Debt Service Interest & Fees 1,136,669 1,073,013 1,008,669 1,008,669 481,478 - 481,478 527,191 48% Interfund Transfers Out - - - - - - - - - Total Services & Charges 2,861,669 2,863,013 2,858,669 2,858,669 1,231,478 - 1,231,478 1,627,191 43% Total Expenditures 2,861,669 2,863,013 2,858,669 2,858,669 1,231,478 - 1,231,478 1,627,191 43% Net Surplus / (Deficit)12,092 9,839 11,831 11,831 5,032 5,032 Beginning Cash Balance 210,492 222,584 232,423 Cash Adjustments - - - Ending Cash Balance 222,584 232,423 244,254 237,455 Cash Reserves Target 222,584 232,423 244,254 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Fund records debt service payments received from the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Annual Comprehensive Financial Report (ACFR). The South Bend Redevelopment Authority receives debt service payments from the City (recorded as interfund transfers) and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt schedule #54) Cash Reserves Target 100% cash reserves per bond covenants 149 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name South Bend Building Corporation Fund Number 755 Fund Type Debt Service Funds Control City Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 15,243 3,478 4,000 4,000 31 31 3,969 1% Interfund Transfers In 2,641,500 2,645,000 2,311,000 2,311,000 1,325,750 1,325,750 985,250 57% Total Revenue 2,656,743 2,648,478 2,315,000 2,315,000 1,325,781 1,325,781 989,219 57% Expenditures by Type Services & Charges Debt Service Principal 2,175,000 2,250,000 2,000,000 2,000,000 1,280,000 - 1,280,000 720,000 64% Debt Service Interest & Fees 457,744 379,968 307,705 307,705 165,278 - 165,278 142,428 54% Interfund Transfers Out - - - - - - - - - Total Services & Charges 2,632,744 2,629,968 2,307,705 2,307,705 1,445,278 - 1,445,278 862,428 63% Total Expenditures 2,632,744 2,629,968 2,307,705 2,307,705 1,445,278 - 1,445,278 862,428 63% Net Surplus / (Deficit) 23,999 18,510 7,295 7,295 (119,497) (119,497) Beginning Cash Balance 791,026 815,025 833,535 Cash Adjustments - - - Ending Cash Balance 815,025 833,535 840,830 714,038 Cash Reserves Target 815,025 833,535 840,830 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation debt service. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR). The South Bend Building Corporation receives debt service payments from the City and passes them to bondholders through trustee banks. This fund also receives revenue from interest earned on the cash held at the trustee bank. The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - debt payments paid for by River West TIF Fund (#324) and the Sewage Works Operating Fund (#641), final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116) Cash Reserves Target 100% cash reserves per bond covenants 150 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name TIF - River West Development Area (Airport) Fund Number 324 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 18,555,308 16,814,400 16,247,264 16,247,264 - - 16,247,264 0% Intergov./ Shared Revenues 395,000 381,500 397,000 397,000 - - 397,000 0% Intergov./ Grants 41,206 13,844 - - - - - - Charges for Services 2,160 - - - - - - - Interest Earnings 744,246 199,544 178,188 178,188 30,672 30,672 147,516 17% Donations - 2,250 - - - - - - Debt Proceeds - 4,345,059 - - - - - - Other Income 129,336 252,995 - - 20,300 20,300 (20,300) - Interfund Transfers In 64,022 35,560 90,000 90,000 3,289 3,289 86,711 4% Total Revenue 19,931,280 22,045,151 16,912,452 16,912,452 54,261 54,261 16,858,191 0% Expenditures by Type Services & Charges Professional Services 1,099,869 1,082,200 390,384 1,286,621 48,929 357,786 406,715 879,906 32% Debt Service Principal 4,038,315 3,750,570 3,883,193 3,883,193 1,570,000 - 1,570,000 2,313,193 40% Debt Service Interest & Fees 1,198,375 1,329,981 959,216 959,216 426,876 - 426,876 532,340 45% Other Services & Charges 1,325,523 619,953 - 486,000 - 250,000 250,000 236,000 51% Interfund Transfers Out 4,266,098 5,085,022 5,013,803 5,013,803 2,456,803 - 2,456,803 2,557,000 49% Total Services & Charges 11,928,180 11,867,725 10,246,596 11,628,833 4,502,608 607,786 5,110,395 6,518,439 44% Capital 8,735,222 12,152,391 - 12,035,875 301,383 2,863,278 3,164,661 8,871,214 26% Total Expenditures 20,663,402 24,020,117 10,246,596 23,664,708 4,803,991 3,471,065 8,275,056 15,389,653 35% Net Surplus / (Deficit) (732,123) (1,974,965) 6,665,856 (6,752,256) (4,749,730) (8,220,795) Beginning Cash Balance 31,665,638 30,950,203 29,039,261 Cash Adjustments 16,687 64,024 - Ending Cash Balance 30,950,203 29,039,261 22,287,005 24,280,818 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives a Hotel/Motel Tax (intergovernmental shared revenues). In 2020, bond proceeds were receipted into the fund. See explanation of bond below. Various projects and development opportunities include: Claey's Candy, local match to federal funds for Coal Line Trail project, Dylan Street reconstruction, neighborhood plan for Western (east of Walnut), general road repairs, ongoing work with the State Theatre Block, and projects that were started in 2020 and will still be in process in 2021. TIF support will also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community. In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds are being repaid by this fund with the final payment due February 1, 2037. Cash Reserves Target No reserve requirement 151 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name TIF - West Washington Fund Number 422 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 261,830 237,261 287,082 287,082 - - 287,082 0% Interest Earnings 41,430 8,861 4,881 4,881 1,334 1,334 3,547 27% Other Income 18,500 300 - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 321,760 246,422 291,963 291,963 1,334 1,334 290,629 0% Expenditures by Type Services & Charges Professional Services - 55 - 50,000 - - - 50,000 0% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - 55 - 50,000 - - - 50,000 0% Capital 1,089,137 152,666 - 308,843 518 250,304 250,822 58,021 81% Total Expenditures 1,089,137 152,721 - 358,843 518 250,304 250,822 108,021 70% Net Surplus / (Deficit) (767,377) 93,701 291,963 (66,880) 816 (249,488) Beginning Cash Balance 1,797,082 1,031,822 1,127,293 Cash Adjustments 2,117 1,769 - Ending Cash Balance 1,031,822 1,127,293 1,060,413 1,128,627 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. In 2021, this fund will be used for final expenses for the City Cemetery project as well as improvements to the 100 Block of Elm Street. Starting in 2021 and continuing through 2025, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 152 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name TIF - River East Development Area (NE Dev) Fund Number 429 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 2,722,642 2,997,091 2,560,473 2,560,473 - - 2,560,473 0% Interest Earnings 249,447 62,271 22,737 22,737 6,917 6,917 15,820 30% Other Income 7,725 - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 2,979,815 3,059,362 2,583,210 2,583,210 6,917 6,917 2,576,293 0% Expenditures by Type Services & Charges Professional Services 29,225 82,784 - 171,355 28,375 83,469 111,844 59,511 65% Insurance 25,256 - - 744 523 - 523 221 70% Other Services & Charges 790 - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 55,271 82,784 - 172,099 28,898 83,469 112,367 59,732 65% Capital 5,686,682 5,418,511 - 2,371,634 117,153 2,153,191 2,270,343 101,291 96% Total Expenditures 5,741,954 5,501,295 - 2,543,733 146,050 2,236,660 2,382,710 161,023 94% Net Surplus / (Deficit)(2,762,138) (2,441,932) 2,583,210 39,477 (139,133) (2,375,792) Beginning Cash Balance 10,967,923 8,215,417 5,864,278 Cash Adjustments 9,633 90,793 - Ending Cash Balance 8,215,417 5,864,278 5,903,755 5,666,309 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis projects, Robert Henry Neighborhood improvements, Seitz Park improvements, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 153 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name TIF - Southside Development #1 Fund Number 430 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,755,231 3,081,721 1,839,984 1,839,984 - - 1,839,984 0% Interest Earnings 249,564 89,378 49,667 49,667 14,841 14,841 34,826 30% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 2,004,796 3,171,100 1,889,651 1,889,651 14,841 14,841 1,874,810 1% Expenditures by Type Services & Charges Professional Services 190,544 140,498 - 620,922 98,366 109,979 208,344 412,577 34% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 190,544 140,498 - 620,922 98,366 109,979 208,344 412,577 34% Capital 1,642,471 76,527 - 4,397,595 123,828 437,409 561,238 3,836,357 13% Total Expenditures 1,833,015 217,025 - 5,018,516 222,194 547,388 769,582 4,248,934 15% Net Surplus / (Deficit) 171,781 2,954,075 1,889,651 (3,128,865) (207,353) (754,741) Beginning Cash Balance 9,432,094 9,607,799 12,586,134 Cash Adjustments 3,925 24,260 - Ending Cash Balance 9,607,799 12,586,134 9,457,269 12,376,117 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2021. Cash Reserves Target No reserve requirement 154 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name TIF - Douglas Road Fund Number 435 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes - - 369,525 369,525 - - 369,525 0% Interest Earnings 5,428 1,154 296 296 110 110 186 37% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 5,428 1,154 369,821 369,821 110 110 369,711 0% Expenditures by Type Services & Charges Professional Services 21,575 96,143 - 90,283 1,368 14,740 16,108 74,175 18% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 21,575 96,143 - 90,283 1,368 14,740 16,108 74,175 18% Capital - - - - - - - - - Total Expenditures 21,575 96,143 - 90,283 1,368 14,740 16,108 74,175 18% Net Surplus / (Deficit)(16,147) (94,989) 369,821 279,539 (1,257) (15,997) Beginning Cash Balance 203,834 187,806 93,140 Cash Adjustments 119 322 - Ending Cash Balance 187,806 93,140 372,678 91,882 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will collect the increment. This fund will help fund a portion of the Douglas Road utility relocation. Cash Reserves Target No reserve requirement 155 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name TIF - River East Residential (NE Res) Fund Number 436 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 4,933,558 5,308,975 5,712,495 5,712,495 - - 5,712,495 0% Interest Earnings 54,332 15,060 82,945 82,945 4,977 4,977 77,969 6% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 4,987,889 5,324,035 5,795,440 5,795,440 4,977 4,977 5,790,464 0% Expenditures by Type Services & Charges Professional Services - - 24,797 24,797 - - - 24,797 0% Debt Service Principal 392,522 409,383 427,038 427,038 211,261 - 211,261 215,777 49% Debt Service Interest & Fees 102,306 85,445 68,291 68,291 35,403 - 35,403 32,888 52% Other Services & Charges - - - - - - - - - Interfund Transfers Out 3,769,003 3,864,125 4,180,375 4,180,375 1,981,000 - 1,981,000 2,199,375 47% Total Services & Charges 4,263,831 4,358,953 4,700,501 4,700,501 2,227,664 - 2,227,664 2,472,837 47% Capital - - - - - - - - - Total Expenditures 4,263,831 4,358,953 4,700,501 4,700,501 2,227,664 - 2,227,664 2,472,837 47% Net Surplus / (Deficit) 724,058 965,082 1,094,939 1,094,939 (2,222,688) (2,222,688) Beginning Cash Balance 2,982,744 3,706,897 4,678,334 Cash Adjustments 95 6,355 - Ending Cash Balance 3,706,897 4,678,334 5,773,273 2,455,647 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (#760) which makes the debt payments on this bond. This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement 156 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,483 9,075 40,000 40,000 1,231 1,231 38,769 3% Total Revenue 28,483 9,075 40,000 40,000 1,231 1,231 38,769 3% Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out 23,962 13,309 40,000 40,000 1,231 - 1,231 38,769 3% Total Services & Charges 23,962 13,309 40,000 40,000 1,231 - 1,231 38,769 3% Total Expenditures 23,962 13,309 40,000 40,000 1,231 - 1,231 38,769 3% Net Surplus / (Deficit) 4,521 (4,234) - - - - Beginning Cash Balance 1,037,930 1,042,908 1,040,462 Cash Adjustments 456 1,788 - Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Reserves Target 1,042,908 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324). The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants 157 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,483 9,075 40,000 40,000 1,231 1,231 38,769 3% Total Revenue 28,483 9,075 40,000 40,000 1,231 1,231 38,769 3% Expenditures by Type Services & Charges Debt Service Principal - - - - - - - - - Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out 23,962 13,309 40,000 40,000 1,231 - 1,231 38,769 3% Total Services & Charges 23,962 13,309 40,000 40,000 1,231 - 1,231 38,769 3% Total Expenditures 23,962 13,309 40,000 40,000 1,231 - 1,231 38,769 3% Net Surplus / (Deficit) 4,521 (4,234) - - - - Beginning Cash Balance 1,037,930 1,042,908 1,040,462 Cash Adjustments 456 1,788 - Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Reserves Target 1,042,908 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324). The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants 158 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2018 TIF Park Bond Debt Service Fund Number 351 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 27,510 8,934 - - 1,218 1,218 (1,218) - Debt Proceeds - - - - - - - - Total Revenue 27,510 8,934 - - 1,218 1,218 (1,218) - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)27,510 8,934 - - 1,218 1,218 Beginning Cash Balance 991,077 1,018,984 1,029,665 Cash Adjustments 396 1,747 - Ending Cash Balance 1,018,984 1,029,665 1,029,665 1,030,884 Cash Reserves Target 1,018,984 1,029,665 1,029,665 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects. - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2033. Cash Reserves Target 100% debt service reserve per bond covenants 159 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 13 - - 1 1 (1) - Debt Proceeds 9,447,841 - - - - - - - Interfund Transfers In - 488,171 1,036,500 1,036,500 518,000 518,000 518,500 50% Total Revenue 9,447,841 488,184 1,036,500 1,036,500 518,001 518,001 518,499 50% Expenditures by Type Services & Charges Debt Service Principal - 270,000 650,000 650,000 320,000 - 320,000 330,000 49% Debt Service Interest & Fees 293,022 247,313 377,750 377,750 192,875 - 192,875 184,875 51% Total Services & Charges 293,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50% Capital 9,125,000 - - - - - - - - Total Expenditures 9,418,022 517,313 1,027,750 1,027,750 512,875 - 512,875 514,875 50% Net Surplus / (Deficit) 29,819 (29,129) 8,750 8,750 5,126 5,126 Beginning Cash Balance - 29,819 690 Cash Adjustments - - - Ending Cash Balance 29,819 690 9,440 5,816 Cash Reserves Target 29,819 690 9,440 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%. This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank. At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030. 160 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 2 - - 3 3 (3) - Interfund Transfers In - 326,938 - - - - - - Total Revenue - 326,939 - - 3 3 (3) - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)- 326,939 - - 3 3 Beginning Cash Balance - - 326,939 Cash Adjustments - - - Ending Cash Balance - 326,939 326,939 326,942 Cash Reserves Target - 326,939 326,939 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a more diverse range of programs and community events. - The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%. - The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance. - The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. The final payment is due Feburary 1, 2037. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2037. 161 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Redevelopment General Fund Number 433 Fund Type Special Revenue Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 84,095 24,117 8,007 8,007 183 183 7,824 2% Interest Earnings 24,815 11,827 26,301 26,301 2,890 2,890 23,411 11% Donations 1,177,112 1,449,512 1,000,000 1,000,000 - - 1,000,000 0% Interfund Transfers In - 150,000 150,000 150,000 25,000 25,000 125,000 17% Total Revenue 1,286,022 1,635,456 1,184,308 1,184,308 28,073 28,073 1,156,235 2% Expenditures by Type Services & Charges Professional Services 5,211 1,657 4,500 4,500 - - - 4,500 0% Grants & Subsidies 416,989 666,323 - 558,797 326,719 193,437 520,157 38,640 93% Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 422,200 667,979 4,500 563,297 326,719 193,437 520,157 43,140 92% Capital - 2,214 - - - - - - - Total Expenditures 422,200 670,193 4,500 563,297 326,719 193,437 520,157 43,140 92% Net Surplus / (Deficit) 863,822 965,263 1,179,808 621,011 (298,646) (492,084) Beginning Cash Balance 614,296 1,476,915 2,444,710 Cash Adjustments (1,204) 2,532 - Ending Cash Balance 1,476,915 2,444,710 3,065,721 2,147,063 Cash Reserves Target 105,550 167,548 140,824 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in 2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission. Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue from interest earned on the fund's cash balance. Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433). Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. In 2021, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, westside greenhouse food security, and supporting the creation and growth of small businesses. Cash Reserves Target 25% of Annual expenditures 162 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Certified Technology Park Fund Number 439 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 11,146 96 139 139 13 13 126 9% Total Revenue 11,146 96 139 139 13 13 126 9% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital 624,194 - - - - - - - - Total Expenditures 624,194 - - - - - - - - Net Surplus / (Deficit)(613,048) 96 139 139 13 13 Beginning Cash Balance 622,685 10,965 11,080 Cash Adjustments 1,328 19 - Ending Cash Balance 10,965 11,080 11,219 11,093 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park. This fund received a special state tax distribution. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co- location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Cash Reserves Target No reserve requirement 163 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name 2018 TIF Park Bond Capital Fund Number 452 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 202,657 28,865 - - 3,091 3,091 (3,091) - Debt Proceeds - - - - - - - - Total Revenue 202,657 28,865 - - 3,091 3,091 (3,091) - Expenditures by Type Services & Charges Professional Services 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43% Debt Service Interest & Fees - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43% Capital 5,895,577 1,427,387 - 2,547,118 30,228 2,404,860 2,435,088 112,030 96% Total Expenditures 6,536,438 1,514,357 - 2,578,007 30,228 2,418,211 2,448,439 129,568 95% Net Surplus / (Deficit) (6,333,781) (1,485,491) - (2,578,007) (27,137) (2,445,347) Beginning Cash Balance 10,403,960 4,085,672 2,614,468 Cash Adjustments 15,493 14,287 - Ending Cash Balance 4,085,672 2,614,468 36,461 2,580,049 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero 164 City of South Bend, Indiana Monthly Financial Report February 28, 2021 Fund Name Airport Urban Enterprise Zone Fund Number 454 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2021 2021 2021 2021 Total 2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,900 3,540 4,209 4,209 483 483 3,726 11% Other Income - - - - - - - - Interfund Transfers In - - - - - - - - Total Revenue 10,900 3,540 4,209 4,209 483 483 3,726 11% Expenditures by Type Services & Charges Professional Services - - - - - - - - - Grants & Subsidies - - - - - - - - - Other Services & Charges - - - - - - - - - Interfund Transfers Out - - - - - - - - - Total Services & Charges - - - - - - - - - Capital - - - - - - - - - Total Expenditures - - - - - - - - - Net Surplus / (Deficit)10,900 3,540 4,209 4,209 483 483 Beginning Cash Balance 392,693 403,750 407,982 Cash Adjustments 157 692 - Ending Cash Balance 403,750 407,982 412,191 408,465 Cash Reserves Target - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. Cash Reserves Target No reserve requirement 165