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HomeMy WebLinkAboutAmendment No 1 to PSA - Water Hydraulic Modeling Assistance - Black & Veatch Corp.  ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Donnie H Ginn, P.E. Black & Veatch Corporation 8415 Allison Pointe Blvd., Suite 410 Indianapolis, IN 46250 GinnDH@bv.com; cheslekha@bv.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Ginn: At its March 23, 2021 meeting, the Board of Public Works approved the above referenced amendment to update the Water Model’s Maximum Day Demand Usage according to the updated SCADA data for Water Hydraulic Modeling Assistance in an amount not to exceed $10,110 with a new total amount of $72,173. Enclosed please find the original of the amendment for your signature. Please sign and return the original amendment to lhensley@southbendin.gov. Please retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 4 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated October 27, 2020. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __1___ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: October 27, 2020 b. Owner: City of South Bend, Indiana c. Engineer: Black & Veatch Corporation d. Project: Water Hydraulic Modeling Assistance 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: Task 104 – Project Management and Administration Engineer will provide project administration and management including budget and schedule control for the addition of Amendment 1. Task 105 – Maximum Day Model Scenario Update Due to recent improvement projects completed at a number of water treatment plants, the Owner would like to update their hydraulic model to reflect the current maximum day demand (MDD) operations. Engineer will review the appropriate SCADA data, production data, and/or other operational information provided by the Owner to determine the typical MDD operations. A teleconference with the Owner’s staff will be held and one representative MDD operational scenario will be agreed upon. Changes will be made to the operational controls within the model to reflect the selected MDD scenario. If necessary, demands in the model may be adjusted to reflect the selected MDD by adding a global multiplier. Engineer does not anticipate that demand allocation will require updates. A full model calibration to SCADA data is not included. The anticipated changes to the model are operational adjustments therefore recalibration is not required at this time. Updates to the MDD scenario will be summarized and documented in a brief memorandum that will be provided to the Owner. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The water age and source trace analyses performed as part of the LCR Risk Management Project will be re-evaluated using this updated MDD scenario. Results from these analyses will be updated. b.The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: c.The responsibilities of Owner are modified as follows: d.For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: For professional services described under Paragraph 2.a for Tasks 104 and 105, Owner agrees to pay Engineer in accordance with the Agreement for Professional Services on a Standard Hourly Rate basis. The total compensation for Amendment 1 shall increase the not-to-exceed amount by $10,110 and shall not be revised without written authorization. e.The schedule for rendering services is modified as follows: Engineer will complete the work within 1 month of receiving a Notice to Proceed from the Owner. f.Other portions of the Agreement (including previous amendments, if any) are modified as follows: 5. Agreement Summary (Reference only) a. Original Agreement amount:$_62,063___________ b. Net change for prior amendments:$_0________________ c. This amendment amount:$_10,110 ___________ d. Adjusted Agreement amount:$_72,173___________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. March 23, 2021 Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. OWNER: ENGINEER: By: By: Donnie H. Ginn, PE Title: Title: Vice President Date Signed: Date Signed: City of South BendWater Hydraulic Modeling Assistance - Amendment 1BV Level of EffortFebruary 22, 2021Project ManagerSr Modeling EngineerProject AccountantTotal Labor and Expenses$235 $205 $125HOURS LABOR EXPENSESTask 104 - Project Management and Administration246$970$0$970Task 105 - Maximum Day Model Scenario Update 44044$9,140$0$9,1406 40 4 50 $10,110 $0 $10,110WORK TASKSLabor and Expenses2020 RatesHydraulic Model Update - Amendment 1Total BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 2/24/2021 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: 3/9/2021 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Black and Veatch Corporation New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Water Hydraulic Modeling Assistance Project Number 119-033 Funding Source South Side TIF Account No. 430-10-102-121-431002--PROJ00000091 Amount $10,110 additional ($72,173 new total amount) Terms of Contract Hourly NTE Purpose/Description Amendment to cover update of water model’s max usage scenario according to updated SCADA data. Model update will benefit Lead and Copper Rule Risk Management Study. For Change Orders Only Amount of Increase Decrease $10,110 ($ ) Previous Amount $ 62,063 Current Percent of Change: Increase Decrease 16.3% ( %) New Amount $ 72,173 Total Percent of Change: Increase Decrease 16.3% ( %) Time Extension Amount: N/A New Completion Date: