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HomeMy WebLinkAboutRejection of Bids & Request to Advertise - Ignition Park EV Charging Lot Proj No. 120-044 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Timothy Larson Larson-Danielson Construction Co., Inc. 302 Tyler St. LaPorte, IN 46350 mcd@ldconstruction.com RE: Award Bid – Ignition Park EV Charging Lot – Project No. 120-044 Dear Mr. Larson: At its March 23, 2021 meeting, the Board of Public Works rejected all bids for the above referenced project, due to the City’s use of an outdated version of MWBE Form 2.0, Evidence of Good Faith Efforts. The Board has approved a request to re-advertise bids for re-opening on April 13, 2021. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Brad Yoder R. Yoder Construction Inc. 27453 County Road 150 Nappanee, IN 46550 brad@ryoderconstruction.com RE: Bid Award – Ignition Park EV Charging Lot – Project No. 120-044 Dear Mr. Yoder: At its March 23, 2021 meeting, the Board of Public Works rejected all bids for the above referenced project, due to the City’s use of an outdated version of MWBE Form 2.0, Evidence of Good Faith Efforts. The Board has approved a request to re-advertise bids for re-opening on April 13, 2021. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Bid Award – Ignition Park EV Charging Lot – Project No. 120-044 Dear Mr. Larson: At its March 23, 2021 meeting, the Board of Public Works rejected all bids for the above referenced project, due to the City’s use of an outdated version of MWBE Form 2.0, Evidence of Good Faith Efforts. The Board has approved a request to re-advertise bids for re-opening on April 13, 2021. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Dustin Hilary Milestone Contractors, North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Bid Award – Ignition Park EV Charging Lot – Project No. 120-044 Dear Mr. Hilary: At its March 23, 2021 meeting, the Board of Public Works rejected all bids for the above referenced project, due to the City’s use of an outdated version of MWBE Form 2.0, Evidence of Good Faith Efforts. The Board has approved a request to re-advertise bids for re-opening on April 13, 2021. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Finn Cavanaugh SUBJECT: Award Memo: 120-044 Ignition Park EV Charging Lot DATE: March 22nd, 2021 On March 9th, 2021, the Board of Public Works opened and read bids for the above project. Engineering and DCI had anticipated award of the Base Bid and Alternate 1 only. The bidders ranked as follows: Bidder Base Bid Alternate 1 Total (Base Bid + Alternate 1) 1. Rieth-Riley Construction Co. $280,901.52 $13,672.80 $294,574.32 2. Larson Danielson Construction Co. $334,752.45 $18,065.60 $352,818.05 3. Milestone Contractors North $336,500.00 $19,840.00 $356,340.00 4. R. Yoder Construction $361,658.00 $14,000.00 $374,658.00 The following comments reflect Engineering and JPR’s further review of the bids and error detection: 1. Larson Danielson had two small math errors in their bid form. Line Item 8 read PCCP for Approach, Reinforced, 120 SYD, $49.25 with total amount of $5,591, where the total amount should have been $5,910. The second error was the Total Base Bid number $335,327, with the adjusted Line Item 8 for PCCP the total should read $334,752.45. 2. The bid totals for Milestone Contractors North and R. Yoder totaled correctly. 3. Rieth-Riley had a Base Bid Total of $356,710.42, which did not match the total for Line Items 1-37, a Base Bid Total of $280,901.52. Upon further review, and confirmation with the contractor, it was concluded that Rieth-Riley erroneously included all three alternates into their base bid. In reviewing the bids, it was noted that an outdated version of MWBE Form 2.0, Evidence of Good Faith Efforts (i.e., 04/02/2019) was included. MWBE Form 2.0 was updated effective 1/13/2021 clarifying the actions needed to be taken by prospective bidders to demonstrate good faith efforts when MBE/WBE contract goals cannot be met. In order to provide all prospective bidders with clear direction, it is recommended that the board reject all bids for the Ignition Park EV Charging Lot. Engineering further requests to readvertise the project for bids due April 13th, 2021. Funds have been appropriated from TIF River West Development (324-10-102-121-443001-- PROJ00000208) (PR-00006991). Please call ext. 5961 or email fcavanau@southbendin.gov with any questions you may have. Please respond with any questions. Enclosed: Bid Tabulation 04/02/2019 MWBE Form 2.0 01/13/2021 MWBE Form 2.0 Notice to Bidders for bids due April 13th, 2021 Title Sheet BID TABULATION IGNITION PARK: EV CHARGING PARK PROJECT Project No: 120-044 IGNITION PARK: EV CHARGING PARK Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 Mobilization and Demobilization 1 LSUM $16,334.50 $16,334.50 $29,910.11 $29,910.11 $23,273.50 $23,273.50 $3,125.00 $3,125.00 $36,000.00 $36,000.00 2 CONCRETE CURB & GUTTER REMOVAL 175 LFT $15.00 $2,625.00 $22.53 $3,942.75 $11.00 $1,925.00 $17.16 $3,003.00 $10.60 $1,855.00 3 EARTHWORK 1775 CYD $35.00 $6,300.00 $15.02 $26,660.50 $14.30 $25,382.50 $25.01 $44,392.75 $21.00 $37,275.00 4 COMMON EXCAVATION 720 CYD $50.00 $36,000.00 $19.31 $13,903.20 $15.90 $11,448.00 $24.86 $17,899.20 $25.00 $18,000.00 5 HMA INTERMEDIATE, TYPE B 280 TON $80.00 $22,400.00 $77.25 $21,630.00 $92.00 $25,760.00 $78.55 $21,994.00 $90.00 $25,200.00 6 HMA SURFACE, TYPE B 140 TON $120.00 $16,800.00 $134.12 $18,776.80 $110.00 $15,400.00 $109.60 $15,344.00 $158.00 $22,120.00 7 COMPATCTED AGGREGATE , No. 53 550 CYD $65.00 $35,750.00 $44.53 $24,491.50 $19.00 $10,450.00 $50.15 $27,582.50 $53.50 $29,425.00 8 PCCP FOR APPROACH, REINFORCED 120 SYD $85.00 $10,200.00 $49.25 $5,910.00 $70.00 $8,400.00 $55.82 $6,698.40 $93.00 $11,160.00 9 SIDEWALK, CONCRETE, 4"715 SYD $63.00 $45,045.00 $45.86 $32,789.90 $59.00 $42,185.00 $35.80 $25,597.00 $58.00 $41,470.00 10 CURB RAMP, CONCRETE 16 SYD $125.00 $2,000.00 $109.81 $1,756.96 $245.00 $3,920.00 $207.23 $3,315.68 $62.00 $992.00 11 CONCRETE CURB 1100 LFT $32.00 $35,200.00 $21.47 $23,617.00 $48.00 $52,800.00 $24.43 $26,873.00 $27.60 $30,360.00 12 CURB TURNOUT 7 EA $250.00 $1,750.00 $399.42 $2,795.94 $875.00 $6,125.00 $598.26 $4,187.82 $1,305.00 $9,135.00 13 CONCRETE PARKING STOP 15 EA $300.00 $4,500.00 $91.20 $1,368.00 $85.00 $1,275.00 $85.00 $1,275.00 $105.00 $1,575.00 14 STORM SEWER PIPE, 12 IN 80 LFT $80.00 $6,400.00 $53.65 $4,292.00 $34.00 $2,720.00 $77.24 $6,179.20 $63.00 $5,040.00 15 STORM CASTING REPLACEMENT 1 EA $1,800.00 $1,800.00 $2,682.46 $2,682.46 $4,100.00 $4,100.00 $1,169.15 $1,169.15 $1,100.00 $1,100.00 16 TESCO CABINET, FOUNDATION, WIRING, ETC 1 EA $12,000.00 $12,000.00 $24,142.10 $24,142.10 $19,500.00 $19,500.00 $19,500.00 $19,500.00 $24,600.00 $24,600.00 17 ELECTRICAL SERVICE CONNECTION 1 LSUM $9,000.00 $9,000.00 $1,072.98 $1,072.98 $1,750.00 $1,750.00 $1,750.00 $1,750.00 $2,275.00 $2,275.00 18 LIGHT STANDARD, TYPE A 1 EA $6,000.00 $6,000.00 $5,150.32 $5,150.32 $4,300.00 $4,300.00 $4,300.00 $4,300.00 $5,300.00 $5,300.00 19 LIGHT STANDARD, TYPE B 1 EA $6,000.00 $6,000.00 $4,238.28 $4,238.28 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $4,300.00 $4,300.00 20 LIGHT POLE FOUNDATION 2 EA $900.00 $1,800.00 $912.03 $1,824.06 $1,000.00 $2,000.00 $1,000.00 $2,000.00 $800.00 $1,600.00 21 EV CHARGING FOUNDATION (18"x18"X18")7 CYD $300.00 $2,100.00 $590.14 $4,130.98 $600.00 $4,200.00 $600.00 $4,200.00 $750.00 $5,250.00 22 LIGHTING CONDUIT, PVC, SCH 80, 3 IN 270 LFT $10.00 $2,700.00 $13.41 $3,620.70 $9.75 $2,632.50 $9.75 $2,632.50 $12.50 $3,375.00 23 LIGHTING CONDUIT, PVC, SCH 80, 3 IN, DIRECTION DRILL 50 LFT $20.00 $1,000.00 $30.04 $1,502.00 $25.00 $1,250.00 $25.00 $1,250.00 $35.00 $1,750.00 24 EV CHARGING CONDUIT, PVC SCH 40, 3 IN 375 LFT $10.00 $3,750.00 $13.41 $5,028.75 $9.75 $3,656.25 $9.75 $3,656.25 $12.00 $4,500.00 25 LIGHTING WIRING 360 LFT $8.00 $2,880.00 $3.76 $1,353.60 $9.00 $3,240.00 $9.00 $3,240.00 $11.50 $4,140.00 26 ELECTRIC PULL BOX 5 EA $1,000.00 $5,000.00 $1,334.69 $6,673.45 $650.00 $3,250.00 $650.00 $3,250.00 $800.00 $4,000.00 27 THERMOPLASTIC LINE, SOLID, WHITE, 6 IN 110 LFT $3.00 $330.00 $4.24 $466.40 $3.95 $434.50 $3.95 $434.50 $5.00 $550.00 28 THERMOPLASTIC LINE, SOLID, YELLOW, 4 IN 530 LFT $2.00 $1,060.00 $2.20 $1,166.00 $2.05 $1,086.50 $2.05 $1,086.50 $2.70 $1,431.00 29 THERMOPLASTIC LINE, SOLID, BLUE, 4 IN 125 LFT $3.00 $375.00 $5.85 $731.25 $5.45 $681.25 $5.45 $681.25 $7.00 $875.00 30 PAVEMENT MESSAGE HC MARKING, BLUE 1 EA $400.00 $400.00 $48.28 $48.28 $45.00 $45.00 $45.00 $45.00 $55.00 $55.00 31 HANDICAP SIGN/POST 1 EA $500.00 $500.00 $193.14 $193.14 $325.00 $325.00 $325.00 $325.00 $400.00 $400.00 32 ELEC VEHICLE SIGN/POST 4 EA $500.00 $2,000.00 $193.14 $772.56 $325.00 $1,300.00 $325.00 $1,300.00 $400.00 $1,600.00 33 STOP SIGN/POST 2 EA $500.00 $1,000.00 $193.14 $386.28 $180.00 $360.00 $180.00 $360.00 $300.00 $600.00 34 OVERSTORY TREE, 2 1/2 IN CALIPER 12 EA $450.00 $5,400.00 $472.11 $5,665.32 $575.00 $6,900.00 $728.00 $8,736.00 $550.00 $6,600.00 35 HYDROMULCH, SEEDING AND TOPSOIL 1750 SYD $12.00 $21,000.00 $22.24 $38,920.00 $12.50 $21,875.00 $2.58 $4,515.00 $4.90 $8,575.00 36 SWALE SEED MIX AND TOPSOIL 725 SYD $5.00 $3,625.00 $2.47 $1,790.75 $10.00 $7,250.00 $3.96 $2,871.00 $3.00 $2,175.00 37 TEMPORARY EROSION CONTROL MEASURES 1 LSUM $12,000.00 $12,000.00 $11,348.13 $11,348.13 $11,800.00 $11,800.00 $2,632.82 $2,632.82 $7,000.00 $7,000.00 $343,024.50 $334,752.45 $336,500.00 $280,901.52 $361,658.00 Engineer's Estimate Larson Danielson Constr. Co. Total Rieth-Riley Construction Co.R. Yoder ConstructionMilestone Contractors North H:\2020 Projects\2020-0197\Bidding\2021-03-09 Bid Tabulation.xlsx BID TABULATION IGNITION PARK: EV CHARGING PARK PROJECT Project No: 120-044 IGNITION PARK: EV CHARGING PARK ALTERNATES Alt No. Alternate #1 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 CONCRETE SEAT WALL 80 LFT $200.00 $16,000.00 $225.82 $18,065.60 $248.00 $19,840.00 $170.91 $13,672.80 $175.00 $14,000.00 $16,000.00 $18,065.60 $19,840.00 $13,672.80 $14,000.00 Alt No. Alternate #2 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 2 PICNIC TABLES 2 EA $3,500.00 $7,000.00 $5,203.67 $10,407.34 $3,700.00 $7,400.00 $3,430.46 $6,860.92 $2,650.00 $5,300.00 $7,000.00 $10,407.34 $7,400.00 $6,860.92 $5,300.00 Alt No. Alternate #3 Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 3 PAVILION / SHADE STRUCTURE 2 EA $18,000.00 $36,000.00 $26,078.02 $52,156.04 $25,300.00 $50,600.00 $27,637.59 $55,275.18 $17,600.00 $35,200.00 $36,000.00 $52,156.04 $50,600.00 $55,275.18 $35,200.00 Alt No. Total with All 3 Alternates Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost $402,024.50 $415,381.43 $414,340.00 $356,710.42 $416,158.00 I hereby certify that the above truly and accurately represents bids received for this project on March 9, 2021 Chris Chockley, PLA Name, Title Non-Collusion Affadavit Base Bid Plus 3 Alternates Total Alternate #1 Total Alternate #2 Total Alternate #3 Total H:\2020 Projects\2020-0197\Bidding\2021-03-09 Bid Tabulation.xlsx CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY DEVELOPMENT PROGRAM FORM MWBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 4/2/2019 Contractor’s Bid for Public Works - 10 This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder’s sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women’s owned business as defined by the Indiana Department of Administration (“IDOA”). Project Number: 120-044 Date: Project Name: Ignition Park: EV Charging Park Bidder: Contact Person: Telephone: Address: City: State: Zip: Email: To determine whether a bidder has demonstrated good faith efforts to reach the MBE/WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE/WBE LIST(S): The bidder reviewed the City of South Bend’s Minority and Women Business Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women Owned Business as found on their website (http://www.in.gov/idoa). A CTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South Bend requires that all perspective bidders complete no less than 2 of the following: 1.Attend all pre‐bid meetings scheduled by the City to inform MBE/WBEs of contracting and subcontracting opportunities. 2. Advertise in general circulation and/or trade association publications concerning subcontracting opportunities, and allow MBE/WBEs reasonable time to respond. 3.Perform any and all necessary steps to provide written notice in a manner reasonably calculated to inform MBE/WBEs of subcontracting opportunities and allowed sufficient time for them to participate effectively. 4.Utilize pre-existing services of available community organizations, small and/or disadvantaged business assistance offices and other organizations that provided assistance in the recruitment and placement of MBE/WBE firms. **Bidder must circle or otherwise notate which of the two (2) required actions were performed. GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs, including providing such MBE/WBE’s with adequate information about the plans, specifications and other requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. SMALL CONTRACT(S): The bidder selected specific portions of the work to be performed by MBE/WBEs in order to increase the likelihood of meeting the MBE/WBE goals (including breaking down contracts into smaller units to facilitate MBE/WBE participation) CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3.A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE/WBE was unqualified to perform the job. *Proper demonstration of Good Faith Effort requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MWBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 01/13/2021 Contractor’s Bid for Public Works - 10 This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. Project Number: (Number here) Date: Project Name: (Name here) Bidder: Contact Person: Telephone: Address: City: State: Zip: Email: To determine whether a bidder has demonstrated good faith efforts to reach the MWBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MWBE LIST(S): The bidder reviewed 1) the City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non- certified) found at: http://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MWBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MWBE participation in the awarded contract. I affirm that I reviewed the City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration’s certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MWBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MWBEs in the scopes of work of the contract. I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform MWBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MWBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MWBEs of subcontracting opportunities and allowed sufficient time for MWBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MWBEs. I affirm that I negotiated with interested MWBEs in good faith, including providing such MWBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MWBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Version 01/13/2021 Contractor’s Bid for Public Works - 11 I affirm that I have made good faith efforts to assist interested MWBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any MWBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MWBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 5/24/2019 Notice to Bidders NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at bpwbids@southbendin.gov until the hour of 9:00 a.m., Local Time, on Tuesday April 13th, 2021 for the following: Ignition Park: EV Charging Park Project No. 120-044 The Title of the Bid and Project Number (where applicable) as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Work includes construction of a parking lot including Electric Vehicle Charging Stations and a small plaza with food truck parking at Ignition Park at the corner of Franklin Street and Garst Street in South Bend, all more particularly described in plans and specifications prepared by Jones Petrie Rafinski (JPR), phone 574-232-4388. The Contract Documents are on file and available for public inspection commencing on the first advertise date during regular working hours at the Department of Public Works (1316 County-City Building, South Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the Contract Documents will be available that same day for inspection or purchase at American Reprographics Company (“ARC”, located at 1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Bids must be on the City of South Bend Contractor’s Bid for Public Work Form, accompanied by a Certified Check or Bid Bond in the amount of not less than five percent (5%) of the base bid plus any alternates, in a sealed envelope noting the project name, number and your company’s information on the front. Each bidder or contractor (hereinafter the contractor) must comply with “City of South Bend EEO Contracting Provision Diversity Utilization” included in the specifications as to each construction trade it intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random inquiries of the bidder’s current and previous customers regardless of pre-qualified status. A Virtual Pre-Bid Conference will be held on Monday April 5, 2021 at 3:00 p.m. Local Time at shorturl.at/mFPZ2. Any questions about bidding conditions must be addressed to the Owner in writing no later than Thursday April 8, 2021. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Anne Fuchs, Clerk Publish two (2) times: Friday, March 26, 2021 Friday, April 2, 2021 02/03/202102/04/20212/4/2021 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 3/22/2021 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: 3/23/2021 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Ignition Park EV Charging Lot Project Number 120-044 Funding Source TIF River West Account No. 324-10-102-121-443001--PROJ00000208 (PR-00006991) Amount $400,000 budget Terms of Contract NTE Purpose/Description Recommending rejection of all bids received on March 9th. Requesting readvertisement for bids due April 13th. Title sheet is already signed and scope of project is unchanged. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: