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Home My WebLink AboutAward Bid - Roof Restoration & Replacement Former Salvation Army Proj No. 119-084B - Midland Engineering Co., Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Michael W. Frahn, CPA Midland Engineering Company, Inc. 52369 State Road 933 North South Bend, IN 46637 zmahnesmith@midlandengineering.com RE: Award Bid – Roof Restoration and Replacement at 506 & 510 South Main St. (Former Salvation Army Building) – Project No. 119-084B Dear Mr. Frahn: At its March 23, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $440,100 for the base bid plus alternate number 1. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by April 13, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 23, 2021 Mr. Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Dr. South Bend, IN 46613 michael.albert@slatile.com RE: Bid Award – Award Bid – Roof Restoration and Replacement at 506 & 510 South Main St. (Former Salvation Army Building) – Project No. 119-084B Dear Mr. Longerot: At its March 23, 2021 meeting, the Board of Public Works awarded the above referenced bid to Midland Engineering Company, Inc. in the amount of $440,100 for the base bid plus alternate number 1. Please be advised that Slatile’s bid was rejected as being non-responsive. A MWBE goal of 2.7% was set for this project. Slatile Roofing did not meet the MWBE goal and disclosed that no advertisement was placed in a general circulation and/or trade association publications concerning subcontract opportunities, while indicating on the Minority and Women Business Enterprise Form [MWBE 2.0] that such an advertisement was placed. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Anne Fuchs, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Bid - Project No. 119-084B Former Salvation Army Building Roof Repairs DATE: March 22, 2021 On February 9, 2021, the Board of Public Works opened and read bids for the above project. A summary of the bids is below: Contractor Base Bid (Upper Roof) Alternate Item (Lower Roof) Total MWBE Utilization Slatile Roofing $240,812 $43,218 $284,030 0% Midland Engineering $352,800 $87,300 $440,100 3% In accordance with I.C. § 36-1-12-4, in determining whether a bidder is responsive, the board may consider: (a) whether the bidder has submitted a bid or quote that conforms in all material respects to the specifications; (b) whether the bidder has submitted a bid that complies specifically with the invitation to bid and the instructions to bidders; and (c) whether the bidder has complied with all applicable statutes, ordinances, resolutions, or rules pertaining to the award of a public contract. In determining whether a bidder is a responsible bidder, the board may consider: (a) The ability and capacity of the bidder to perform the work; (b) the integrity, character, and reputation of the bidder; and (c) the competence and experience of the bidder. A MWBE goal of 2.7% was set for this project (note: this project was advertised before goals were split between Minority and Women). Slatile Roofing did not meet the MWBE goal and disclosed that they did not advertise in general circulation and/or trade association publications concerning subcontract opportunities, while indicating on the Minority and Women Business Enterprise Form MWBE 2.0 that they did place such an advertisement. As such, the recommendation is that Slatile’s bid be rejected as being non-responsive with respect to this bid. A copy of that correspondence is attached to this memo. Midland Engineering met the MWBE goal and provided a complete, responsive bid. I recommend award of a contract for the BASE BID plus ALTERNATE for the Roof Repairs for Former Salvation Army Building to the lowest responsive / responsible bidder, Midland Engineering Company, Inc. in the amount of $440,100.00. Funds have been appropriated from River West DA TIF (PR-00008097). Encl 1 Zach Hurst From:Larry King Sent:Wednesday, February 24, 2021 8:42 AM To:Clara McDaniels; Zach Hurst; Kara Boyles; Jebraune C. Chambers Cc:Jenna Throw Subject:Good Faith Efforts/Slatile Roofing Good Morning, Here is response received back from Gerald Longerof‐President of Slatile Roofing regarding GFE. My conclusion is they made an attempt by contacting North Coast for roofing products, but he could not provide any other business contacts. I suggested using a local MBE vendor for removal of roofing shingles and other debris. Kennedy Express or M&L Taylor Made Trucking service. Hello Larry; Thank you forwarding the memo in reference to MWBE contacts for the salvation Army roofing project. As discussed in our conversation today, I followed up with the Slatile commercial project administrative assistant, Michael Albert, who typically is responsible to contact and request any qualified MWBE contractors for all projects Slatile is bidding that will require a phase of a project that Slatile will not be self performing. I was informed by Michael that he did not place a specific newspaper ad for the Salvation Army project, because the project is for roofing only, and Slatile would be self‐performing all the roofing work. He did say hSlatile keeps a computer generated file on all certified MWBE contractors listed in Indiana, so he can call to request an estimate for a specific project Slatile is bidding , which is not a portion of the scope of work which Slatile is not self performing. He said he did call two contractors on the list, pertaining to the Salvation Army, which are dumpster companies, but he did not receive a reply from either of the two he called. I did make a call to one of the Slatile roofing suppliers who in the past had been MWBE certified to furnish certain portions of the roofing products thru a 3rd party. However I was told by the new manager that NorthCoast supply no longer participates in the MWBE program. In short there was no further need for Slatile to pursue a MWBE roofing company to subcontract the Salvation roofing project to because Slatile Roofing & sheet metal Inc. was Self‐performing all of the roofing work and the entire project was roofing only. Slatile has very much always encouraged & hired MWBE certified contractors to participate in any projects that Slatile does not already self perform, and continues to do so in the future. I hope this explanation helps verify what is needed for the Salvation Army project, but please feel free to contact me with any clarifications or questions. Gerald Longerot President Slatile Roofing and Sheet Metal CO., INC. 5742337485 Larry King Contract Compliance Administrator City of South Bend Office of the Mayor Phone: (574) 235-7575 23rd. March 21 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 23rd Day of March, 2021, by and between, Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, IN 46637, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-084B DESCRIPTION: ROOF RESTORATION AND REPLACEMENT AT 506 & 510 SOUTH MAIN ST. (FORMER SALVATION ARMY BUILDING) COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $440,100; BASE BID PLUS ALTERNATE 1 FUNDING: PR-00008097 The unit prices for this improvement were those prices as received and accepted by the Board on the 9th Day of February, 2021. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MIDLAND ENGINEERING COMPANY INC. President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/12/2021 Name Zach Hurst Department DPW BPW Date 03/23/2021 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Midland Engineering Company, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Former Salvation Army Building Roof Repairs Project Number 119-084B Funding Source River West DA TIF Account No. PR-00008097 Amount $440,100 Terms of Contract Award Base Bid plus Alternate Purpose/Description Bid award to perform upper and lower roof repairs at the former Salvation Army building. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: