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HomeMy WebLinkAboutOpening of Qualifications - Lead Hazard Reduction Program Pre-Qualified Contractors RFQ - Total Home by DJ, LLC1 CITY OF SOUTH BEND, INDIANA REQUEST FOR QUALIFICATIONS LEAD HAZARD REDUCTION PROGRAM PRE-QUALIFIED CONTRACTORS The City of South Bend, Indiana (City) on behalf of the Indiana Housing & Community Development Authority (IHCDA) is soliciting responses (Responses) to this Request for Qualifications (RFQ) from qualified lead contractor to serve as Pre-Qualified Lead Contractors for its Lead Hazard Reduction Grant Program. Responses shall meet the Minimum Specifications and Program Conditions (Requirements) as listed in the RFQ. The City of South Bend has received two grants to fund this Lead Hazard Reduction Program to control or eliminate lead hazards in properties owned or leased by low-income households. One grant is with the Indiana Housing & Community Development Authority (“IHCDA”) and the second grant is with the Department of Housing and Urban Development’s Office of Lead Hazard Control and Healthy Homes (“OLHCHH”), both have the same requirements. It is anticipated that available resources will allow for lead hazard reduction work at over 100 houses as part of the grant program. It is the purpose of this RFQ to establish a registry of pre-qualified lead contractors who will be notified of opportunities to bid on Lead Hazard Reduction Program work. Lead Contractors must indicate on the application if they wish to be notified of work from the IHCDA grant, the OLHCC grant, or both grants. Additionally, both grants contain a Healthy Homes Supplement that allows for minor home repairs in homes undergoing lead hazard reduction work. Contractors that are also licensed to perform heating, plumbing, and/or electrical work in South Bend are encouraged to provide license information as part of their Response, as additional work might be available to these contractors through this program. Responses, including an application and all supporting documents, shall be submitted electronically to the Board of Public Works at bpwbids@southbendin.gov by 9:00 a.m., EST, on March 23, 2021. At any point in time following the RFQ, a lead contractor may request to be placed on or deleted from the Registry of Pre-Qualified Lead Contractors. To be added to the Registry, lead contractors must submit a completed application and all supporting documents as outlined in this RFQ to the Clerk of the Board of Public Works. Interested firms must register at https://southbendin.gov/doing-business/invitations-to-bid-city-contracts/. Complete RFQ packages and instructions are available for free download at this web page. Responses should be clearly marked “Lead Hazard Reduction Program Pre-Qualified Contractors RFQ” in the subject line of the email to which you have attached your Response. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email, addressed to bpwbids@southbendin.gov. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Questions about Response Requirements must be submitted via email no later than 5 p.m. on March 15, 2021 to Elizabeth Maradik at emaradik@southbendin.gov. Any questions received by the deadline will be addressed by an addendum to be issued no later than 5 p.m. March 17, 2021. If there are no questions about or updates to the RFQ, no addendum will be issued. Responses must meet the RFQ Requirements. There is no scoring matrix for this RFQ. All lead contractors whose Response meet the Requirements will be placed onto the registry of pre-qualified lead contractors. The City reserves the right to review and audit all documents related to the Response and to request additional information as determined necessary. Failure to comply with the City’s request may be deemed grounds for dismissing the Response. Lead Hazard Reduction Program – Request for Qualifications 2 Minimum Specifications: Successful applications must be submitted by the deadline, complete, and meet the minimum specifications established by the City of South Bend. A completed application will include: a. Completed and signed Contractor Application Form (Exhibit A) b. Copy of State of Indiana Abatement Contractor License c. Copy(s) of Lead Project Supervisor License(s) & Lead Worker License(s) of employees and subcontractors d. Copy of EPA approved Renovation, Repair and Painting certification e. Proof of Commercial General Liability Insurance per Person in the amount of $50,000 f. Proof of Commercial General Liability Insurance per Occurrence in the amount of $1,000,000 g. Proof of Worker's Compensation Insurance h. Signed W-9 Request for Taxpayer Identification Number and Certification form i. Signed Non-Collusion Affidavit (Exhibit B) j. Signed City of South Bend COVID-19 Policy (Exhibit C) Program Conditions: Successful applicants must agree to the following program conditions: a. Contractors shall agree to warranty all work, materials, and workmanship for a minimum of one (1) year. b. Each Contractor must have at least one licensed Lead Project Supervisor on site. c. All contractors paid $3,500 or more through the Lead Hazard Reduction Program must be registered in the System for Award Management (SAM) and Federal Awardee Performance and Integrity Information System (FAPIIS). No contract award may be made to parties listed on the government wide exclusion in SAM or FAPIIS. d. Contractors must use lead-safe work practices per CDC and OSHA guidelines, rules, and regulations and Indiana state law. e. Clean-up should be conducted at the end of each workday, the end of each work shift or when workers are finished in one exterior work area and moving to another. Clean-up and lead waste disposal must adhere to local, state, and federal guidelines. f. All workers doing on-site work must be either a Licensed Lead Worker or Lead Project Supervisor. g. Payment is contingent on passing a clearance exam to ensure no lead hazards remain. h. Work must be completed within 10 days of receiving the notice to proceed unless an extension is approved by the City. The successful applicants shall comply with the City’s ordinance and all other federal, state, and local laws and regulations governing nondiscrimination in employment. Registry of Pre-Qualified Lead Contractors Process: 1. Contractors must submit a completed application and all required documents to be considered for addition to the Registry. 2. The Registry of Pre-Qualified Lead Contractors will be maintained by the Lead Grant Program Manager in the Department of Community Investment (DCI). 3. DCI reserves the right to request additional information from perspective contractors in order to fully evaluate their pre-qualification. Lead Hazard Reduction Program – Request for Qualifications 3 4. In order to be approved for inclusion on the registry, a contractor must not be under investigation for criminal behavior by any State or Federal Agency. 5. The City reserves the right to reject any and all applications for Pre-Qualification, and refuse to include a contractor on the Registry if the City determines in its sole discretion that the Contractor lacks sufficient experience, financial strength, or technical expertise to perform the work under the City’s Lead Hazard Reduction Grants, or has failed to comply with applicable statutes, ordinances, rules and regulations, or has failed to perform their work satisfactorily. 6. Contractors will be notified if they have been placed on the Registry following staff review of their Response. 7. The City will issue an RFQ for qualified lead contractors at least once every six months for the duration of the lead grants. Once a Contractor is added to the Registry, they can remain on it for the duration of the lead grants. The City may reach out to Contractors, from time to time, to confirm they are still interested in remaining on the Registry. 8. Contractors on the Registry must provide copies of licenses of any new employees or subcontractors that are hired by the Contractor, as well as ensuring all employees performing lead hazard control work maintain active Lead Project Supervisor or Lead Worker licenses (and provide the City copies if/when renewed). 9. At any point in time following the RFQ, a lead contractor may request to be placed on or deleted from the Registry of Pre-Qualified Lead Contractors. To be added to the Registry, lead contractors must submit a completed application and all supporting documents as outlined in this RFQ to the Clerk of the Board of Public Works. 10. Contractors on the Registry will be notified of opportunities to bid on Lead Hazard Reduction Program work. It is the responsibility of the contractor to submit a complete bid, by the established deadline, in order to be considered for the award of a contract. Work will be awarded to the lowest, responsive and responsible bid. 11. The City reserves the right to remove contractors from the Registry based on non-responsiveness, quality of work, repeated failures of post-work clearance examination, or failure to provide updated information as reasonably requested by the City. Exhibit A: Lead Hazard Reduction Program Contractor Application 1 City of South Bend Lead Hazard Reduction Program Contractor Application Company Name: Street Address: City: State: Zip Code: Business Owner’s Name: Phone: Email: 1. Is applicant a Licensed Indiana Abatement Contractor? ☐ Yes ☐ No If yes, provide a copy of license. 2. Will the applicant have at least one licensed Lead Project Supervisor on-site? ☐ Yes ☐ No If yes, provide a copy of licenses of Lead Project Supervisor(s) and Lead Worker(s) for all employees or subcontractors who will be performing lead abatement work. 3. Is applicant an EPA approved Renovation, Repair and Painting certified firm? ☐ Yes ☐ No If yes, provide a copy of certification. 4. Does applicant have required Commercial General Liability Insurance? ☐ Yes ☐ No If yes, provide a copy of the Statement of Coverage. It must include a minimum coverage of per Person in the amount of $50,000 and per Occurrence in the amount of $1,000,000. 5. Does applicant have Worker’s Compensation Insurance? ☐ Yes ☐ No If yes, provide a copy of the Statement of Coverage. 6. Are you or any of your employees licensed to do electrical, heating or plumbing work in the City of South Bend? ☐ Yes ☐ No (If yes, provide name and license information below): Name: License Type: License Number: Total Home By DJ LLC 3510 US Hwy 52 S Suite 2 Lafayette IN 47905 DJ Pridemore 765-532-5290 dj@totalhomebydj.com Exhibit B: Lead Hazard Reduction Program – Non-Collusion Affidavit 1 IN Tippecanoe Exhibit B: Lead Hazard Reduction Program – Non-Collusion Affidavit 2 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certifi cate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certifi cate does not confer rights to the certifi cate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE (A/C, NO, EXT): FAX (A/C, NO): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDTL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea Occurrence)$ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN’L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ POLICY PROJECT LOC PRODUCTS - COMP/OP AGG $ OTHER:$ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident)$ ANY AUTO BODILY INJURY (Per person) $ OWNED AUTOS ONLY SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS ONLY NON-OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident)$ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $$ WORKERS COMPENSATION AND EMPLOYERS ‘ LIABILITY N/A PER STATUTE OTHER $ ANY PROPRIETOR/PARTNER/ EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/N E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All Rights Reserved The ACORD name and logo are registered marks of ACORD ACORD 25 (2016/03) 31-1769 11-15 ELIVERED IN ACCORDANCE WITH THE PO 015ACORDCORPORATION Al Lafayette Jenna Isch(3670363) 2606 Veterans Memorial Pkwy S Ste 6 765-838-2781 03/05/2021 888-670-9912 jisch@farmersagent.comIN 47909-9192 LAFAYETTE Truck Insurance Exchange 21709 Allied World Surplus Lines Insurance Co 24319 TOTAL HOME BY DJ, L.L.C.LM Insurance Corporation 33600 3510 US HIGHWAY 52 S STE 2 IN 47905 B 1,000,000 50,000 5,000 N 1,000,000 2,000,000 N 5057-4409 01/14/2020 01/14/2021 2,000,000 A 1,000,000 N N 605449660 04/01/2021 C Y N WC539S373186020 500,000 500,000 500,000 B Contractor's Pollution Liability N N 5057-4409 01/14/202 01/14/2021 Each Occ./Agg.1,000,000 City of South Bend c/o Board of Public Works 227 West Jefferson Blvd South Bend IN 46601 04/01/2020 07/18/202107/18/2020